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Home My WebLink About11192024 CC Agenda Packet November 19, 2024 Port Angeles City Council Meeting Page 1 November 19, 2024 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Veteran’s Day Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud. Audio only: 1-844-992-4726 Access code: 2555 232 8177 Webinar password: vjSP766JeSp (85777665 when dialing from a phone or video system) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the November 19, 2024 meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m469cf90521bdc16c677ac5fa4131bba1 To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. November 19, 2024 Port Angeles City Council Meeting Page 2 E. Consent Agenda | Approve 1. City Council Minutes of August 27 and November 6, 2024 / Approve ........................................................................... E-1 2. Expenditure Report: From October 26, 2024 to November 8, 2024 in the amount of $5,282,419.61 / Approve ............ 8 3. Agreement for Services; First Due / 1) Approve the modification of the City’s existing contract with Locality Media, Inc., dba First Due to add the Responder, Inspections, Occupancy Management & Pre -Incident Planning modules to the existing contract, effective January 1, 2025, for combined annual fee of $ 16,850; and 2) authorize the city manager to approve annual extensions to the contract and annual adjustments to the annual fee, subject to budget approval by the City Council; and 3) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract as necessary . ................................................ E-26 4. MOU Between the US Department of Veterans Affairs and the City of Port Angeles / Authorize the City Manager and Police Chief to sign the MOU with US Department of Veterans Affairs, VA Puget Sound Health System and make minor modifications as necessary .............................................................................................................................................. E-45 5. Chip Seal Project CON 2023-18 Final Acceptance / Accept the Chip Seal Project CON 2023-18 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. ....................................................................................................................................................................... E-50 6. I Street Substation Switchgear Upgrades CON-2021-47 – Final Acceptance / Accept the I Street Substation Switchgear Upgrades Project No. CON-2021-47 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. ................................................................................................ E-52 7. Pole Testing CON-2024-19 – Final Acceptance / Accept the Pole Testing Project No. CON 2024-19 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. ........................................................................................................................................................ E-53 F. Public Hearings | 6:30 p.m. or Soon Thereafter Those interested in providing their testimony, should use this time on the agenda to do so. To provide written or oral testimony, follow the public comment instructions. 1. Adoption of the 2025 Budget / 1) Open the Public Hearing on the 2025 Budget, 2) Continue the Public Hearing to the December 3rd Council meeting; and 3) Conduct the first reading of 2025 Budget Ordinance and continue to December 3rd. ................................................................................................................................................................ F-1 2. Property Tax Levy / 1) Complete the continued Public Hearing on the Property Tax Ordinance from the November 6th meeting, 2) Conduct the second reading of the Ordinance levying property tax for collection in 2025 and adopt the ordinance; and 3) conduct the reading of the resolution authorizing the regular property tax levy and pass the resolution. .......................................................................................................................................................... F-10 G. Ordinances Not Requiring Council Public Hearings 1. 2024 Budget Amendment #3 / Conduct the first reading of the 2024 Budget amendment #3 ordinance; and continue to the December 3rd Council meeting. ..................................................................................................................................... G-1 2. Authorizing Closure of Existing Debt Service Fund #216 and Combined Sewer Overflow Fund #463 / Conduct the first reading of the ordinance closing debt service fund #216 and the Combined Sewer Overflow fund #463; and Continue this item to the December 3rd Council meeting. ...................................................................................................................... G-11 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. 2025 Legislative Priorities / Discussion .......................................................................................................................... I-1 2. 2025 Lodging Tax Advisory Committee Budget Recommendations / Approve recommendation .................................. I-7 3. 2025 Association of Washington Cities City Action Days / Appoint three Council representatives to attend the 2025 City Action Days ..................................................................................................................................................................... I-63 4. Washington Cities for Quality Communities Scholarship / Discuss the staff recommended application process and appoint a Council subcommittee of three Council members to review scholarship applications and nominate a student to the AWC Center for Quality Communities Scholarship .................................................................................................................. I66 November 19, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. J. Contracts & Purchasing 1. New Washington State Fuel Vendor, Petrocard, Contract No. 08721 / Approve the purchase of bulk fuel from Petrocard through the WA State Fuel Contract No. 08721 and authorize the City Manager to make minor modifications as necessary. ............................................................................................................................................. J-1 K. Council Reports L. Information City Manager Reports: 1. Monthly Update on Past Due Utility Accounts – October / Information only ................................................................. L-1 2. 2024 October Building Permit Report / Information only ............................................................................................... L-2 3. Public Works & Utilities Consultant Report / Information only...................................................................................... L-3 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment OF PORT A \v,11111p‘Fr "IVA 1117).‘ PROCLAMATION ATION In Recognition of VETERANS DAY 2024 WHEREAS, November 11`h has long held a cherished place in the heart of Americans. From the inauguration of this treasured holiday in 1918,Americans have recognized the sacrifices made by our military; and WHEREAS, known originally as Armistice Day (Day of Peace), after WW1, President Wilson declared November 11`h to be a day of reflection. And now we reflect on those who have served our Country and those who continue to serve, including active service members from our own Port Angeles community for their love of country and dedication to duty, America's veterans have endured adversity, loneliness, fatigue, loss, and made other incredible sacrifices; and WHEREAS, with their selfless sacrifice, our Armed Forces have forged and defended the very idea of America—a promise of freedom and equality, democracy and justice, possibility and hope. We owe them an incredible debt that can never be fully repaid; and WHEREAS, this year, the City of Port Angeles wishes to provide a special recognition to the members of the Coast Guard who have served locally in our city. Recently, the City Council approved a Memorandum of Understanding between the United States Coast Guard and the Port Angeles Fire Department Regarding EMT Ride-a-Long program. This memorandum created an alliance that allows members of the USCG opportunities to enhance skill development; and WHEREAS, the City has recognized the Coast Guard in the Port Angeles Comprehensive Plan, as a part of the Community Profile. In the Plan, the City recognizes the establishment of the air station at Ediz Hook, noting it as the oldest United States Coast Guard station in the country. The City wishes to express its appreciation for all branches of service, those who have served or are currently serving, locally and abroad; and WHEREAS, furthermore, the City of Port Angeles has among its citizens, volunteers, and employees, individuals who have served in the United States Armed Forces, and we are reminded of our obligation to them, to serve our Veterans as they have heroically served us; and as we gather here today, let us not forget that freedom is never free, and our nation and our community is evermore indebted for their courageous service. NOW,THEREFORE,I,Kate Dexter,Mayor,ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby urge all citizens to join me in giving thanks to all of America's Veterans who have placed our Nation's security before their own lives, creating a debt that we can never fully repay. With great appreciation, we give thanks to those who have bravely served our Country, among them past and present employees at the City of Port Angeles. Our Veterans represent the best of America, and they .e 7 e the best America can give them. 'y1�1 �tidd :' % Kate Dexter, Mayor ;, 7%r "„ , November 19, 2024 aka Vol H1�11,� !{)14 ; hH� City Council Meeting November 19, 2024 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Print'Name-Clearly Port An +lles PLEASE SELECT THE PUB :C HEARINGS)YOU WOULD LIKE resident or TO SPEAK TO AND/OR WRITE IN PUBLIC COMMENT TOPIC business owner? . Iv/PUBLIC HEARING: Adoption of y(Public Comment VAV-.1e 2025 Budget Agenda Topic: C 1`t( g or No PUBLIC HEARING: Property Tax L G - Levy ❑PUBLIC HEARING: Adoption of Xffublic Comment Ar\J ,L,AAA!J _ J_ the 2025 Budget Agenda Topic: • or No - Z Gv C �_-__ v__ ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of %Public Comment ,b lY -, the 2025 Budget Agenda Topic: Q,\1/l �. es or No ElPUBLIC HEARING: Property Tax L T Levy ❑ PUBLIC HEARING: Adoption of Public Comment joi.A.A, c Q� the 2025 Budget Agenda Topic: � A No �n „Wl��/� es or PUBLIC HEARING: Property Tax L T� Levy E PUBLIC HEARING: Adoption of ,$Public Comment ax, the 2025 Budget Agenda Topic: 1^n Yes or No Y v 4 0 a re ❑PUBLIC HEARING: Property Tax /,[ Levy / ,,c„. N(� ❑PUBLIC HEARING: Adoption of ❑ Public Comment I\I \Ck_ the 2025 Budget Agenda Topic: O`^ 0 EDor No E PUBLIC HEARING: Property Tax L l e\ C J V\ Levy 1 ❑PUBLIC HEARING: Adoption of E Public Comment 0 WI -e_ the 2025 Budget Agenda Topic: es ' or No (id de I I ❑ PUBLIC HEARING: Property Tax L-1 Levy Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section City Council Meeting November 19, 2024 PUBLIC COMMENT SIGN-UP SHEET IP 1 I 1, ._.aka Are you a City of Print Name Cry Port Angeles PLEASE SELECT THE Kam IIEARING(S)YOU WOULD LIKE resident or TO SPEAK TO AND/OR WRITE IN PUBLIC COMMENT TOPIC business o 'rer? ❑PUBLIC HEARING: Adoption of ❑ Public Comment V\(- the 2025 Budget Agenda Topic: A J0\1\\A ('`/) Yes Or No ElPUBLIC HEARING: Property Tax L J , Levy ❑PUBLIC HEARING: Adoption of ❑Public Comment 1 7 \b\‹ the 2025 Budget Agenda Topic: i �,�A� Yes____jOi No ❑PUBLIC HEARING: Property Tax i 4 ' lei V4liv4-? Levy v-/ ❑ PUBLIC HEARING: Adoption of ❑Public Comment ,:...ir)Acitx,---v—(A. - the 2025 Budget Agenda Topic: 4111 32 v -'�` ` No ❑PUBLIC HEARING: Property Tax 6/ CA V Levy ` �,� ❑PUBLIC HEARING: Adoption of ❑ Public Comment IV lG`' f S`J\A the 2025 Budget Agenda Topic: ' \A) P `r /lir No (_) Levy L ❑PUBLIC HEARING: Property Tax ( P V / ❑ PUBLIC HEARING: Adoption of Public Comment the 2025 Budget Agenda Topic: k � � Yes or No ❑PUBLIC HEARING: Property Tax 'qC \_J Levy l it ❑PUBLIC HEARING: Adoption of ❑ Public Comment La fri , the 2025 Budget Agenda Topic: 1 Yes or No 1 ' ‘ 11\6010 ❑ PUBLIC HEARING: Property Tax L—r pc, 1 Levy /'�� ❑PUBLIC HEARING: Adoption of ❑ Public Comment . ikH \ ' \' \l 9:( F, the 2025 Budget Agenda Topic: or No ❑PUBLIC HEARING: Property Tax LTrAC Levy Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section City Council Meeting November 19, 2024 PUBLIC COMMENT SIGN-UP SHEET Are you a City of Print Name clearly Port Angeles PLEASE SELECT THE PUBLIC HEARINGS)YOU WOULD resident or TO SPEAK TO AND/OR WRITE IN PUBLIC COMMENT TOPIC business owner? ❑PUBLIC HEARING: Adoption of !Public Comment / the 2025 Budget /\Agenda Topic: . 45jr 7 �( Yes or No �j ❑PUBLIC HEARING: Property Tax L 7 -C Levy ❑PUBLIC HEARING: Adoption of ❑Public Comment the 2025 Budget Agenda Topic: Yes or No ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of ❑Public Comment the 2025 Budget Agenda Topic: Yes or No ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of ❑ Public Comment the 2025 Budget Agenda Topic: Yes or No ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of ❑ Public Comment the 2025 Budget Agenda Topic: Yes or No ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of ❑ Public Comment the 2025 Budget Agenda Topic: Yes or No ❑PUBLIC HEARING: Property Tax Levy ❑PUBLIC HEARING: Adoption of ❑ Public Comment the 2025 Budget Agenda Topic: Yes or No ❑ PUBLIC HEARING: Property Tax Levy Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individuals wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for additional unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent connection to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 7.p. t pDRfj\ NIGELES 321 East Fifth Street W A S H I N G T O N , U . S . Port Angeles, WA 98362 Correspondence submitted to the Port Angeles City Council during the public comment period to be made a part of the record of this meeting. Pacific Northwest Fiber Arts Expo PACIFIC NORTHWEST C/O Port Angeles Arts Council FIBER ARTS EXPO PO Box 965, Port Angeles WA 98362 oag'Port Angel NHS November 19, 2024 WRITTEN PUBLIC COMMENTS SUBMITTED To: City of Port Angeles City Council MEETING BODY' From: Pacific NorthWest Fiber Arts Exposition Treasurer INTO THE RECORD BY' Dear City Council- DATE: ( 1 14 a o . I want to start by saying that it was evident that all the Lodging Tax Advisory Committee members took a great deal of time to read through the many proposals that were presented to them for the meeting held on November 13, 2024. Considerable research was also done by those members and it was obvious they take their commitment to the Advisory committee seriously. The meeting was extended for 5 hours to try and cover all the requests. I am writing to formally request that the Lodging Tax Budget recommendations presented in the November 19,2024 City Council packet be sent back to the committee for further review and reconsideration and presented to the City Council at the December 3, 2024 meeting. I believe the motion to accept the recommendations,from the November 13th meeting, should not move forward without additional discussion by the LTAC committee. It is my understanding that past practice had been for all voting members to have an opportunity to vote on action items. Unfortunately, during the November 13th LTAC meeting,this process was not followed. Specifically, LTAC committee members who were recipients of or held a relationship with LTAC fund applications were asked to recuse themselves from voting. This resulted in only 4 voting members and resulted in ties where motions failed. There are 3 non-voting members of the LTAC committee, and if the change in past practices of having those LTAC voting member recuse themselves, is to be continued going forward then perhaps a non-voting member could be allowed to vote during that time so that an odd number of members are voting,thus avoiding the many ties that occurred on November 13, 2024. Additionally, several funding applications were deemed problematic by the committee,despite having undergone prior legal review.These applications were not discussed in full detail, nor were they considered for funding, leaving important considerations unaddressed. Given these concerns, I respectfully request that the committee revisit the recommendations by November 26, 2024 to ensure all relevant issues are properly discussed and that a practice be created to allow for an odd number of votes. Thank you for your attention to this matter. I look forward to your response and to a review of all the requests for lodging tax. Yours Sincerely, MarySue French Treasurer—PNW Fiber Arts Expo accounting@pnwfiberx.com 360 504 2233 CITY COUNCIL JOINT SPECIAL MEETING Port Angeles City Council and the Board of Clallam County Commissioners Joint Special Meeting City Council Chambers Port Angeles, Washington August 27, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER JOINT SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. City Council members present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Schromen-Wawrin, Schwab, and Suggs. City Council member absent: Council member Miller. Clallam County Commissioners Present: Commissioner and Chair French, Commissioners Ozias and Johnson. City Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, B. Smith, S. Carrizosa, M. Healy, K. Hatton, J. Boehme, and J. Straits. Clallam County Staff Present: T. Meilke, R. Turner, B. King , M. Lane, D. Boughton, L. Shore, and B. Hollis. JOINT PUBLIC SAFETY BUILDING Mayor Dexter opened the meeting, and turned the meeting over to City Manager West, who spoke about the Joint Public Safety Facility, the meeting agenda, next steps, and then introduced Clallam County Administrator Todd Mielke who made introductory remarks. Public Works and Utilities Director Mike Healy spoke about the first item on the agenda and introduced City Engineer Jonathan Boehme, who presented slide s on the “A” Street Basin Wastewater Capacity Improvements Pre-Design Planning and spoke to locations of the affected areas, provided next steps and shared the City and County’s joint recommendation. Mayor Dexter read the resolution by title, entitled, RESOLUTION NO. ____ A JOINT RESOLUTION of the City Council of the City of Port Angeles and the Board of Clallam County Commissioners expressing support for extension of City infrastructure to the “A” Street Capacity Improvement Project. Staff answered questions and Council and Commissioner discussion followed. The Mayor asked if there was anyone in the room or online that wished to make a public comment prior to any action taken. It was moved by Schromen-Wawrin and seconded by Meyer to: To adopt a joint resolution of the City Council of the City of Port Angeles and the Board of Clallam County Commissioners expressing support for extension of City infrastructure to the “A” Street Capacity Improvement Project. After a roll call vote, the motion carried unanimously, with 6 members of City Council and 3 County Commissioners all in favor. November 19, 2024 E - 1 PORT ANGELES CITY COUNCIL MEETING – August 27, 2024 Page 2 of 2 A detailed presentation was provided by Administrator Mielke and Manager West regarding the Joint Public Safety Facility Budget. Staff answered questions and Council and Commissioner discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Direct the County Administrator and the City Manager to prepare a funding plan for the remaining anticipated costs of the Joint Public Safety Facility building. After a roll call vote, the motion carried unanimously, with 6 members of City Council and 3 County Commissioners all in favor. ADJOURNMENT Mayor Dexter adjourned the meeting at 7:00 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk November 19, 2024 E - 2 CITY OF PORT ANGELES CITY COUNCIL Wednesday, November 6, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:32 p.m. The meeting did not start on-time due to technical difficulties. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr (attending virtually), Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: Council member Schromen-Wawrin. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, and S. Curtin. It was moved by Suggs and seconded by Schwab to: Excuse Council member Schromen-Wawrin from the meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS The Mayor stated the Veteran’s Day proclamation would move to the November 19 meeting. Hearing consensus from the Council, the Mayor moved 2025 Legislative Priorities to the November 19 meeting. PUBLIC COMMENT John Ralston, city resident, spoke to the City owned property plan on the agenda. PUBLIC HEARINGS 2. Implementing a General Business License by Amending Title 5 of the Port Angeles Municipal Code and revising the City’s Master Fee Schedule Deputy City Manager Calvin Goings presented the agenda item, and provided a detailed history of municipal code work done by Council, and spoke to general business license discussions that have taken place by City Council. Deputy City Manager Goings spoke to the September 17, 2024 work session dedicated to business license options. Based on Council consensus on several key issues during that work session, staff then drafted a proposal to implement a general business license by amending Title 5 of the Port Angeles Municipal Code and revising the City’s Master Fee Schedule. He added that key community investments had been recommended to be supported by new revenues that were in alignment with the Council’s adopted Strategic Plan . He noted that Department of Revenue Partnership Services Supervisor Jennifer Wachter and Ann Marie Soto of Madrona Law were in attendance and available for questions. At 6:48 p.m., the Mayor opened the public hearing. John Ralston, city resident, spoke to the proposed changes to the code, spoke about his concerns about staff’s proposal relative to revenue. Marc Abshire, city resident, Director of the Port Angeles Chamber of Commerce and member of the Clallam County Economic Council, and author of the Clallam County Economic Development Council letter sent to City Council November 19, 2024 E - 3 PORT ANGELES CITY COUNCIL MEETING – November 6, 2024 Page 2 of 5 regarding business licensing, spoke about his appreciation for the staff outreach process and expressed his interest in keeping the business licensing costs as low as possible, suggesting a flat rate for all businesses. Jim McEntire, residing outside the city limits, representing the Port Angeles Business Association, shared multiple suggestions to improve the licensing process, After hearing no one in the room or online wished to provide testimony, the Mayor closed the public hearing. Council discussion followed. Department of Revenue Partnership Services Supervisor Jennifer Wachter answered a question about one business having multiple locations in the Port Angeles city limits. Council discussion continued. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. 3737 AN ORDINANCE of the City of Port Angeles, Washington amending Title 5 of the Port Angeles Municipal Code; and amending the Master Fee Schedule. It was moved by Meyer and seconded by Schwab to: After the main motion was amended, the final motion Council considered was to: Waive the second reading, adopt the ordinance and master fee schedule. For businesses with gross revenues of $0-$25,000 and non-profits and apply an annual business license fee of zero dollars. For businesses with gross revenues of $25,001 or over, and apply a flat business license fee of $190.00. Utilize the new revenues for Phase 1 and Phase 2 staffing priorities listed under Community Investments on slide 31 of the PowerPoint during the meeting. Passed 5-1 with Carr opposed. 1. Ordinance Levying 2024 Property Tax for Collection in 2025 Finance Director Sarina Carrizosa presented slides and provided detailed information on proposed property taxes and shared there would be an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. She stated it was before Council as a first reading of the ordinance. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2025, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. At 801 p.m., the Mayor opened the public hearing. After hearing no one in the room or online wished to provide testimony, the Mayor continued the matter to the next meeting. Council discussion followed. November 19, 2024 E - 4 PORT ANGELES CITY COUNCIL MEETING – November 6, 2024 Page 3 of 5 At this moment during the meeting, the Mayor confirmed that the agenda item, Implementing a General Business License by Amending Title 5 of the Port Angeles Municipal Code and revising the City’s Master Fee Schedule motion included waiving the second reading. The Clerk confirmed the action to waive the second reading was contained in the first motion made, and the Clerk stated she understood it was the intent of the motion when repeated, to include the action to waive the second reading. Without further comment or discussion, the Council continued to the next item of business. CONSENT AGENDA At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added J-1 SVC-2022 and J- 2, IT Software Licensing Annual Adjustment and Three-Year Agreement to the Consent Agenda. It was moved by Schwab and seconded by Meyer to approve the Consent Agenda to include: 1. City Council Minutes of September 17, October 3, October 15, and October 22, 2024 / Approve E-1 2. Expenditure Report: From October 5, 2024 and October 25, 2024 in the amount of $5,847,314.42 / Approve 3. Material Purchase - Diamond Dust / 1) Authorize the City Manager to approve Change Order #1 with Specialty Mining & Infield Mix in an amount not to exceed $7,313.72 including taxes, and 2) allow the City Manager to make minor modifications, if necessary. 4. Material Purchase: Electrical Pad-Mounted Switch / 1) Award a contract with WESCO Distribution, Inc. of Portland, OR for the purchase of a single PME -9 switch cabinet in the amount of $51,098.06, including applicable tax, and 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 5. Interagency Agreement Between the Washington Traffic Safety Commission and the City of Port Angeles / Authorize the City Manager to sign the Interagency Agreement with the Washington State Traffic Safety Commission and make minor modifications as necessary. 6. Memorandum of Understanding Between REAL Program and the City of Port Angeles / Authorize the City Manager to sign the Memorandum of Understanding with Salish Behavioral Health and make minor modifications as necessary. 7. CON-2024-04 Marine Drive Pavement - Final Acceptance / 1) Accept the Marine Drive Pavement Project No. CON 2024-04 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances. 8. MEC-2O24-30 Wastewater Treatment Plant Screening Wash & Press Parts – Purchase / 1) Approve and award a purchase contract with Huber Technology, Inc., of Denver, NC, for the purchase of Wastewater Treatment Plant screening wash and press parts in the amount of $32,255.28 and 2) authorize the City Manager to execute all contract-related documents, to administer the contract and to make minor modifications as necessary. 9. Equipment Purchase – Equipment Services Mobile Column Lift System / 1) Approve the purchase of a new set of four Equipment Services Division mobile column vehicle lifts from ARI -HETRA of Phoenix, AZ for an amount not to exceed $64,485.35, including tax and accessories, and 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 10. 2024 Lodging Tax Advisory Committee Budget Amendment Recommendation / 1) Adopt the Lodging Tax Advisory Committee’s recommendation for the 2024 Lodging Tax Fund budget amendment in the amount of $10,415.28, and 2) request the Finance Director include this item in the next formal budget amendment to the 2024 Budget. 11. CON-2024-02 Electrical Conduit Boring - Final Acceptance / 1) Accept the Electrical Conduit Boring Project No. CON 2024-02 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. 12. PSA-2024-45 16th Street Low-Impact Development Retrofit, Project TR0715 / 1) Award a Professional Services Agreement to Parametrix, Inc. for the PSA -2024-45, 16th St. Low-Impact Development Retrofit Project in the not to exceed amount of $86,825.96, including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 13. PSA-2019-38 Structural Engineering Services - Amendment No. 04 / 1) Approve Amendment No. 04 to the Structural Engineering Professional Services Agreement with Sargent Engineering in the amount of $60,335 with a new not to exceed amount of $297,465 and 2) authorize the City Manager to execute all contract - related documents, to administer the contract and to make minor modifications as necessary. November 19, 2024 E - 5 PORT ANGELES CITY COUNCIL MEETING – November 6, 2024 Page 4 of 5 14. MEC-2O24-27 Reservoir Instrumentation Chlorine Analyzer – Award / 1) Award a contract to TMG Services Inc. in the not to exceed amount of $27,900.18, including taxes, to purchase three Depolox 400M chlorine analyzers including startup, calibration, and training, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 15. ADDED TO CONSENT AGENDA Amendment No. 2 to Services Agreement SVC-2022-46 / Approve Amendment No. 2 to the Tenelco Inc. contract SVC-2022-46 increasing the total contract value by $210,000 to a new not to exceed amount of $740,000, extend the contract through December 31, 2025, and 2) authorize the City Manager to execute all contract related documents, to administer the contract, and to make minor modifications as necessary. 16. ADDED TO CONSENT AGENDA / IT Software Licensing Annual Adjustment and Three-Year Agreement / Approve the purchase of additional Microsoft server core and physical machine licenses from SHI in an amount not to exceed $91,985.30 including taxes; 2) approve the 2025 annual licensing costs not to exceed $248,823.05 including taxes; and 3) authorize the City Manager to enter into a contract and other documents needed to complete these purchases and implement the three-year Microsoft Enterprise Agreement on the terms and conditions offered through the Washington state Department of Enterprise Services, and to make minor modifications, as necessary. Motion carried 6-0. 2. City Owned Property Plan Manager West spoke to the City Owned Property Plan and provided background and details, spoke about Council deliverables and spoke to an additional lease that would be added, that had been inadvertently left off. Council discussion followed. It was moved by Suggs and seconded by Meyer to: Direct staff to proceed with the City owned property plan as presented. Motion carried 6-0. CITY COUNCIL REPORTS Deputy Mayor Carr spoke positively about seeing a local contractor doing work in a neighborhood she was visiting. Council member Meyer spoke about changes to Clallam Transit security at their downtown transit center. Council member Miller spoke about committee and subcommittee work done through Clallam County Homelessness Task Force, and spoke about partnership discussions to better assist those who are experiencing challenges seeking housing. Council member Schwab spoke about Board, Committee, and Commission subcommittee work, an upcoming Olympic Peninsula meeting, Port Angeles Comprehensive Plan stake holder meeting, and a North Olympic Peninsula Recompete Coalition meeting, and a Coho ferry cancellation due to weather. Council member Suggs spoke about Marine Resources Committee subcommittee meetings and efforts to advocate for the Elwha watershed. Mayor Dexter shared information related to attendance at a speaking event by invitation made by Victoria, BC’s Mayor, spoke to the election and look forward to moving forward, with the community, to move forward together. No other reports were given. INFORMATION Manager West expressed his appreciation for members of the Information Technologies Department who worked through technical difficulties earlier in the meeting and spoke about a recent Housing Solutions meeting. SECOND PUBLIC COMMENT John Ralston, city resident, spoke about bike lanes, parking, and 911 facilities, and suggested the City look for alternatives. November 19, 2024 E - 6 PORT ANGELES CITY COUNCIL MEETING – November 6, 2024 Page 5 of 5 Adjournment Mayor Dexter adjourned the meeting at 8:24 p.m. _____________________________________ _______________________________ Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk November 19, 2024 E - 7 Aims PORTANGELES FINANCE = W A S H I N G T O N , U . S . DEPARTMENT November 19, 2024 We,the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of$5,282,419.61 this 19th day of November 2024. Mayor City Manager "Where the mountains meet the sea" 360.457.0411 finance@cityotpa.us www.cityotpo us 321 E.5th Street.Port Angeles,WA 98362 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount VICTORIA REMEMBRANCE SUPPLIES 001-0000-237.00-00 (5.78) WA STATE PATROL OCTOBER 2024 FINGERPRINTS 001-0000-229.50-00 172.25 WASHINGTON (DOL), STATE OF OCTOBER 2024 CPLS 001-0000-229.60-00 495.00 Division Total:$661.47 Department Total:$661.47 MISC TRAVEL K DEXTER-COMM SAFETY/WELL 001-1160-511.43-10 270.75 VICTORIA REMEMBRANCE SUPPLIES 001-1160-511.31-01 70.78 Mayor & Council Division Total:$341.53 Legislative Department Total:$341.53 DATABAR INCORPORATED COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 1,791.66 MISC PROFESSIONAL SERVICE 001-1210-513.42-10 56.81 MISC PROFESSIONAL SERVICE 001-1210-513.42-10 60.17 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 1,054.71 City Manager Division Total:$2,963.35 MISC TRAVEL KMB-WAPRO 2024 FALL CONF 001-1230-514.43-10 107.50 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 83.74 COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 90.06 City Clerk Division Total:$281.30 City Manager Department Total:$3,244.65 MISC TRAVEL A TAWES-BAARS/GAAP TRAINI 001-2023-514.43-10 129.00 H JONES-BAARS/GAAP TRAINI 001-2023-514.43-10 129.00 Accounting Division Total:$258.00 BACKFLOW APPARATUS & VALVE CO AUTO & TRUCK MAINT. ITEMS 001-2025-514.48-10 176.31 SCALES/WEIGHING APPARATUS 001-2025-514.48-10 98.23 SHIPPING 001-2025-514.48-10 32.80 SHIPPING AND HANDLING 001-2025-514.48-10 31.02 DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,521.52 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,813.23 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,971.33 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,419.83 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,733.72 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,793.45 MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,965.07 ELAVON, INC-WIRE TRANSACTION FEES 001-2025-514.41-50 2,910.46 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 84.94 Page 1 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 8 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount LINCOLN STREET STATION SHIPPING AND HANDLING 001-2025-514.31-01 28.62 PAYMENTUS GROUP INC TRANSACTION 001-2025-514.41-50 1,258.44 TRANSACTION 001-2025-514.41-50 13,992.16 PORT ANGELES CITY TREASURER Laptop bag - T Owen 001-2025-514.31-01 30.48 Service Truck supplies - 001-2025-514.31-01 58.71 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.001-2025-514.31-11 200.27 Customer Service Division Total:$38,120.59 Finance Department Total:$38,378.59 MISC TRAVEL J ROBERTS-WAPRO 2024 FALL 001-3030-515.43-10 107.50 City Attorney Division Total:$107.50 City Attorney Department Total:$107.50 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-4050-558.31-01 126.22 WABO (WA ASSN BLDG OFFICIALS) MEMBERSHIPS 001-4050-558.49-01 109.00 Building Division Total:$235.22 MAKERS ARCHITECTURE & URBAN DESIGN CONSULTING SERVICES 001-4060-558.41-50 40,564.35 MISC EMPLOYEE EXPENSE REIMBURSEMENT WORK APPROPRIATE SHOES 001-4060-558.31-01 163.35 WORK BOOTS 001-4060-558.31-01 271.16 JALYN BOADO BOOT REIMBURS 001-4060-558.31-01 165.14 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 349.50 COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 86.90 COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 83.74 COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 91.64 Planning Division Total:$41,775.78 Community Development Department Total:$42,011.00 EVERGREEN COLLISION CENTER EXTERNAL LABOR SERVICES 001-5010-521.45-21 201.46 MISC TRAVEL J VIADA-WASPC CONF 001-5010-521.43-10 587.28 WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.49-01 305.00 Police Administration Division Total:$1,093.74 CELLEBRITE USA, INC LIBRARY SERVICES(EXCL 908 001-5021-521.49-01 14,684.18 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 63.66 MISC TRAVEL J POWLESS-24-HOUR PATROL 001-5021-521.43-10 204.00 THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 196.10 WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5021-521.49-01 75.00 Investigation Division Total:$15,222.94 Page 2 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 9 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 2,001.58 CLOTHING & APPAREL 001-5022-521.31-11 70.53 CLOTHING & APPAREL 001-5022-521.31-11 1,976.54 CLOTHING & APPAREL 001-5022-521.31-11 1,976.54 DUNGENESS RANCH PET RESORT MISCELLANEOUS SERVICES 001-5022-521.49-80 237.50 GRAINGER FIRST AID & SAFETY EQUIP.001-5022-521.31-80 541.18 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 16.57 SYSTEMS FOR PUBLIC SAFETY, INC COMPUTER ACCESSORIES&SUPP 001-5022-521.45-21 2,258.35 COMPUTER HARDWARE&PERIPHE 001-5022-521.45-21 1,817.68 VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 27.20 Patrol Division Total:$10,923.67 AXON ENTERPRISE, INC. AUTO SHOP EQUIPMENT & SUP 001-5029-521.43-10 1,098.00 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 235.22 Records Division Total:$1,333.22 Police Department Total:$28,573.57 CURTIS & SONS INC, L N CLOTHING & APPAREL 001-6020-522.31-11 2,361.77 GALLS CLOTHING & APPAREL 001-6020-522.31-11 51.04 CLOTHING & APPAREL 001-6020-522.31-11 221.46 LINCOLN STREET STATION SHIPPING AND HANDLING 001-6020-522.31-01 29.59 NORTHWEST SAFETY CLEAN CLOTHING & APPAREL 001-6020-522.31-11 1,858.27 SUPPLIES 001-6020-522.31-11 148.65 SEAWESTERN INC FIRE PROTECTION EQUIP/SUP 001-6020-522.35-01 4,255.99 FIRE PROTECTION EQUIP/SUP 001-6020-522.35-01 744.01 Fire Suppression Division Total:$9,670.78 KNOX COMPANY EQUIP MAINT & REPAIR SERV 001-6030-522.31-01 3,703.70 Fire Prevention Division Total:$3,703.70 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 001-6050-522.31-01 478.42 HARTNAGEL BUILDING SUPPLY INC EQUIP MAINT & REPAIR SERV 001-6050-522.31-20 11,917.04 THURMAN SUPPLY SUPPLIES 001-6050-522.31-01 36.88 WALTER E NELSON CO EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 51.12 EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 99.62 Facilities Maintenance Division Total:$12,583.08 Fire Department Total:$25,957.56 MISC EMPLOYEE EXPENSE REIMBURSEMENT JEFFRIES - PE LICENSE REN 001-7010-532.49-01 116.00 Page 3 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 10 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-7010-532.31-01 238.49 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 397.14 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 37.03 COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 2,089.65 Public Works Admin. Division Total:$2,878.31 Public Works & Utilities Department Total:$2,878.31 QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 290.00 MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 150.00 Ocean View Cemetery Division Total:$440.00 ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 12.47 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 139.30 SUPPLIES 001-8080-576.31-20 25.99 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 29.53 SUPPLIES 001-8080-576.31-20 26.75 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 249.73 FERGUSON ENTERPRISES INC AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-20 521.32 GRAINGER HARDWARE,AND ALLIED ITEMS 001-8080-576.31-01 74.27 HAULAWAY STORAGE RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 202.10 HEARTLINE ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 160.08 PORT ANGELES WATERFRONT CENTER ROADSIDE,GRNDS,REC, PARK 001-8080-576.48-10 2,500.00 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-8080-576.31-01 76.09 SHOES AND BOOTS 001-8080-576.31-01 174.10 METALS,BARS,PLATES,RODS 001-8080-576.31-20 14.80 SUPPLIES 001-8080-576.31-20 14.12 SUPPLIES 001-8080-576.31-20 41.32 Parks Facilities Division Total:$4,261.97 Parks & Recreation Department Total:$4,701.97 HI-TECH ELECTRONICS INC FIRE PROTECTION EQUIP/SUP 001-8112-555.48-10 522.72 Senior Center Facilities Division Total:$522.72 SWAIN'S GENERAL STORE INC PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 33.69 SUPPLIES 001-8131-518.31-20 14.31 ULINE, INC FURNITURE,LAB,SPECIAL 001-8131-518.31-20 3,267.00 SHIPPING AND HANDLING 001-8131-518.31-20 153.07 Central Svcs Facilities Division Total:$3,468.07 Page 4 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 11 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount Facilities Maintenance Department Total:$3,990.79 General Fund Fund Total:$150,846.94 OLYMPIC PENINSULA VISITOR BUREAU MISC PROFESSIONAL SERVICE 101-1430-557.41-50 1,118.14 PENINSULA ADVENTURE SPORTS MISCELLANEOUS SERVICES 101-1430-557.41-50 2,000.00 MISCELLANEOUS SERVICES 101-1430-557.41-50 3,000.00 Lodging Excise Tax Division Total:$6,118.14 Lodging Excise Tax Department Total:$6,118.14 Lodging Excise Tax Fund Total:$6,118.14 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 158.51 ANGELES CONCRETE PRODUCTS CONCRETE & METAL CULVERTS 102-7230-542.31-20 108.60 BUILDER'S SUPPLIES 102-7230-542.31-20 360.28 ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 (67.61) HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 78.01 FASTENERS, FASTENING DEVS 102-7230-542.31-01 22.59 FASTENERS, FASTENING DEVS 102-7230-542.31-01 6.17 FASTENERS, FASTENING DEVS 102-7230-542.31-01 14.41 CONCRETE & METAL CULVERTS 102-7230-542.31-25 197.66 HAND TOOLS ,POW&NON POWER 102-7230-542.31-01 36.39 HAND TOOLS ,POW&NON POWER 102-7230-542.31-20 27.99 CAPTAIN T'S CLOTHING & APPAREL 102-7230-542.31-01 292.48 SEWING RM,TEXTILE MACHINE 102-7230-542.31-01 14.22 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 153.55 FAMILY SHOE STORE SHOES AND BOOTS 102-7230-542.31-01 270.03 GEVEKO MARKINGS, INC. MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,493.47 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 613.81 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 231.59 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 830.40 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 26.45 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.102-7230-542.31-01 135.84 FIRST AID & SAFETY EQUIP.102-7230-542.31-01 70.64 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-01 130.29 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 102-7230-542.45-30 3,391.95 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 8,533.98 CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 4,876.52 Page 5 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 12 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 2,807.31 WESTERN STEEL METALS,BARS,PLATES,RODS 102-7230-542.31-20 1,445.11 Street Division Total:$26,260.64 Public Works-Street Department Total:$26,260.64 Street Fund Total:$26,260.64 APCO INTERNATIONAL MEMBERSHIPS 107-5160-528.49-01 1,012.00 CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 107-5160-528.41-50 18.50 MISC EMPLOYEE EXPENSE REIMBURSEMENT J LEMON TUITION REIMBURSE 107-5160-528.43-10 3,063.75 MISC TRAVEL J LEMON-ACCIS IT CONF 107-5160-528.43-10 57.10 S CRAIG-WA APCO/NENA FALL 107-5160-528.43-11 860.48 QUALITY LOGO PRODUCTS OFFICE SUPPLIES, GENERAL 107-5160-528.31-61 651.08 SHIPPING AND HANDLING 107-5160-528.31-61 60.37 SHIPPING AND HANDLING 107-5160-528.31-61 75.37 SPORTING & ATHLETIC EQUIP 107-5160-528.31-61 801.02 OFFICE SUPPLY,INKS,LEADS 107-5160-528.31-61 833.09 OFFICE SUPPLY,INKS,LEADS 107-5160-528.31-61 1,241.46 SHIPPING AND HANDLING 107-5160-528.31-61 84.08 SHIPPING AND HANDLING 107-5160-528.31-61 123.81 CUTLERY,DISHES GLASS ETC 107-5160-528.31-61 1,000.97 SHIPPING AND HANDLING 107-5160-528.31-61 184.27 QUILL CORPORATION ENVELOPES, PLAIN, PRINTED 107-5160-528.31-01 6.52 VOIANCE LANGUAGE SERVICES, LLC MISC PROFESSIONAL SERVICE 107-5160-528.42-11 17.25 Pencom Division Total:$10,091.12 Pencom Department Total:$10,091.12 Pencom Fund Total:$10,091.12 LINCOLN STREET STATION SHIPPING AND HANDLING 175-5260-524.42-10 27.76 SHIPPING AND HANDLING 175-5260-524.42-10 13.88 SWAIN'S GENERAL STORE INC ENGINEERING EQUIPMENT 175-5260-524.31-01 27.16 Code Enforcement Division Total:$68.80 Criminal Justice Department Total:$68.80 Code Compliance Enforcmt Fund Total:$68.80 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-591.71-10 310,000.00 FINANCIAL SERVICES 216-2437-592.83-10 139,625.00 Page 6 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 13 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount US BANK-DEBT SVC WIRES FINANCIAL SERVICES 216-2437-592.83-10 144,250.00 2014 LTGO Bond-Solid Wast Division Total:$593,875.00 Debt Service Department Total:$593,875.00 2014 LTGO Bond-Solid Wast Fund Total:$593,875.00 SEAWESTERN INC FIRE PROTECTION EQUIP/SUP 310-5950-594.65-10 3,076.10 Homeland Security Division Total:$3,076.10 Public Safety Projects Department Total:$3,076.10 FOSTER GARVEY PC CONSULTING SERVICES 310-7910-594.65-10 767.00 Cap Improvmt Admin Division Total:$767.00 Capital Projects-Pub Wks Department Total:$767.00 OLYMPIC ELECTRIC CO INC ELECTRICAL EQUIP & SUPPLY 310-8985-594.65-10 49,331.70 SEATAC FIRE PROTECTION FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 706.14 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 784.08 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 217.80 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 1,012.77 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 392.04 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 310.37 FIRE PROTECTION EQUIP/SUP 310-8985-594.65-10 566.28 Misc Parks Projects Division Total:$53,321.18 Capital Proj-Parks & Rec Department Total:$53,321.18 Capital Improvement Fund Total:$57,164.28 SWAIN'S GENERAL STORE INC SUPPLIES 312-4160-595.65-10 20.59 Capital Project-Planning Division Total:$20.59 PA Housing Rehabilitation Department Total:$20.59 DOOLITTLE CONSTRUCTION LLC PW CONSTRUCTION & RELATED 312-7930-595.65-10 119,010.67 PW CONSTRUCTION & RELATED 312-7930-595.65-10 130,319.92 PW CONSTRUCTION & RELATED 312-7930-595.65-10 209,010.66 SWAIN'S GENERAL STORE INC SUPPLIES 312-7930-595.65-10 54.42 SUPPLIES 312-7930-595.65-10 104.53 GF-Street Projects Division Total:$458,500.20 Capital Projects-Pub Wks Department Total:$458,500.20 Transportation Benefit Fund Total:$458,520.79 A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 14,430.98 BORDER STATES INDUSTRIES INC ELECTRICAL CABLES & WIRES 401-0000-141.41-00 2,044.39 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 784.08 Page 7 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 14 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS DEPOSIT REFUND 401-0000-122.10-99 125.00 DEPOSIT REFUND 401-0000-122.10-99 250.00 FINAL BILL REFUND 401-0000-122.10-99 22.04 FINAL BILL REFUND 401-0000-122.10-99 28.09 FINAL BILL REFUND 401-0000-122.10-99 31.67 FINAL BILL REFUND 401-0000-122.10-99 298.62 OVERPAYMENT-1313 W 5TH ST 401-0000-122.10-99 71.35 OVERPAYMENT-1617 E FRONT 401-0000-122.10-99 119.63 OVERPAYMENT-2710 W 14TH 401-0000-122.10-99 40.86 OVERPAYMENT-3108 PEABODY 401-0000-122.10-99 106.55 OVERPAYMENT-806 WHIDBY AV 401-0000-122.10-99 438.88 OVERPAYMENT-934 LAURIDSEN 401-0000-122.10-99 328.54 Division Total:$19,120.68 Department Total:$19,120.68 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 300.00 Power Systems Division Total:$300.00 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 341.78 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 385.00 BUCK'S NORTHWEST LANDSCAPING, LLC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 2,915.80 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 75.34 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 5.99 HD SUPPLY PAPER & PLASTIC-DISPOSABL 401-7180-533.31-01 76.26 PAPER & PLASTIC-DISPOSABL 401-7180-533.31-01 119.51 HDR ENGINEERING, INC CONSULTING SERVICES 401-7180-533.41-50 2,610.00 LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 799.13 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 313.59 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 419.97 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 341.65 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 110.98 FIRE PROTECTION EQUIP/SU 401-7180-533.31-01 (110.98) FIRE PROTECTION EQUIP/SU 401-7180-533.31-01 110.98 MISC TRAVEL K HAMAN-EAST/WEST SUPERIN 401-7180-533.43-10 50.00 NORTHWEST SAFETY SERVICE, LLC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,156.90 Page 8 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 15 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount NORTHWEST SAFETY SERVICE, LLC SECURITY,FIRE,SAFETY SERV 401-7180-533.41-50 1,156.90 OLYMPIC ELECTRIC CO INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 5,336.10 PACIFIC OFFICE EQUIPMENT INC COPYING MACHINE SUPPLIES 401-7180-533.31-01 129.93 PACIFIC POLE INSPECTION PW CONSTRUCTION & RELATED 401-7180-533.48-10 25,881.45 PW CONSTRUCTION & RELATED 401-7180-533.48-10 30,568.77 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 760.06 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 98.53 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 290.63 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 101.09 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 92.70 WESTERN SYSTEMS, INC MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 215.42 MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 268.80 MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 428.71 Electric Operations Division Total:$75,050.99 Public Works-Electric Department Total:$75,350.99 Electric Utility Fund Total:$94,471.67 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 411.26 PIPE FITTINGS 402-0000-141.40-00 189.81 PIPE FITTINGS 402-0000-141.40-00 1,311.73 PIPE FITTINGS 402-0000-141.40-00 399.23 PIPE FITTINGS 402-0000-141.40-00 749.49 PIPE FITTINGS 402-0000-141.40-00 4,776.22 Division Total:$7,837.74 Department Total:$7,837.74 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 402-7380-534.35-01 311.44 CAPTAIN T'S CLOTHING & APPAREL 402-7380-534.31-01 292.48 FAMILY SHOE STORE SHOES AND BOOTS 402-7380-534.31-01 270.03 SHOES AND BOOTS 402-7380-534.31-01 156.78 FASTENAL INDUSTRIAL PAINTS,COATINGS,WALLPAPER 402-7380-534.31-01 141.72 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 164.09 PIPE FITTINGS 402-7380-534.31-20 1,014.23 HARTNAGEL BUILDING SUPPLY INC MATERIAL HNDLING&STOR EQP 402-7380-534.35-01 15.19 MISC EMPLOYEE EXPENSE REIMBURSEMENT WTP OPERATOR 2 TEST REIMB 402-7380-534.43-10 106.00 Page 9 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 16 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 17.94 PORT ANGELES POWER EQUIPMENT HOSES, ALL KINDS 402-7380-534.35-01 295.23 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 270.00 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-582.72-10 205,672.50 FINANCIAL SERVICES 402-7380-592.83-10 54,065.14 USA BLUEBOOK ROAD/HGWY HEAVY EQUIPMENT 402-7380-534.31-20 117.45 PIPE FITTINGS 402-7380-534.31-20 181.81 Water Division Total:$263,092.03 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 402-7382-534.31-20 48.26 JACOBS ENGINEERING GROUP CONSULTING SERVICES 402-7382-534.41-50 5,523.47 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7382-534.31-20 742.80 PLUMBING EQUIP FIXT,SUPP 402-7382-534.31-20 (8.84) PLUMBING EQUIP FIXT,SUPP 402-7382-534.31-20 2.45 ULINE, INC FURNITURE, OFFICE 402-7382-534.31-20 2,296.24 Industrial Water Treatmnt Division Total:$8,604.38 Public Works-Water Department Total:$271,696.41 Water Utility Fund Total:$279,534.15 PHENOVA, INC. MISC PROFESSIONAL SERVICE 403-0000-237.00-00 (27.13) Division Total:($27.13) Department Total:($27.13) CAPTAIN T'S CLOTHING & APPAREL 403-7480-535.31-01 292.48 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 403-7480-535.41-50 544.50 WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 210.60 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 544.50 MISC PROFESSIONAL SERVICE 403-7480-535.41-50 668.11 WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 59.40 WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 81.23 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 13.67 SHIPPING CHARGES 403-7480-535.42-10 22.58 SHIPPING CHARGES 403-7480-535.42-10 13.92 SHIPPING CHARGES 403-7480-535.42-10 22.58 SHIPPING CHARGES 403-7480-535.42-10 22.58 FERGUSON ENTERPRISES INC PRICING CREDIT 403-7480-594.65-10 (2,671.36) PRICING CREDIT 403-7480-594.65-10 (1,091.18) Page 10 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 17 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 126.88 PIPE FITTINGS 403-7480-535.31-20 460.69 FERRELLGAS INC AUTO & TRUCK ACCESSORIES 403-7480-535.32-12 175.34 FOWLER COMPANY, H D PLASTICS 403-7480-535.31-20 7,108.30 GRAINGER ELECTRONIC COMPONENTS 403-7480-535.35-01 915.64 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 533.98 HASA, INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 10,878.96 MACDONALD MILLER SOLUTIONS, INC CONSTRUCTION SERVICES,HEA 403-7480-535.48-10 3,179.50 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OT - WWTP P 403-7480-535.31-01 18.50 MISC TRAVEL J MADSEN-OPERATOR EXAM 403-7480-535.43-10 21.50 M WEED-OPERATOR EXAM 403-7480-535.43-10 21.50 NAPA AUTO PARTS FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 94.68 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 28.03 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 2,246.39 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 290.23 PHENOVA, INC. MISC PROFESSIONAL SERVICE 403-7480-535.49-90 332.03 POLYDYNE INC WATER&SEWER TREATING CHEM 403-7480-535.31-05 3,843.61 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 279.00 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 403-7480-535.35-01 126.22 FOODS: PERISHABLE 403-7480-535.31-01 71.68 POISONS:AGRICUL & INDUSTR 403-7480-535.31-01 189.01 THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 37.46 PIPE FITTINGS 403-7480-535.31-20 17.52 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-582.72-10 203,041.00 FINANCIAL SERVICES 403-7480-592.83-10 53,373.40 USA BLUEBOOK SALE SURPLUS/OBSOLETE 403-7480-535.35-01 251.25 WALTER E NELSON CO JANITORIAL SUPPLIES 403-7480-535.31-01 281.23 Wastewater Division Total:$286,677.14 Public Works-Wastewater Department Total:$286,677.14 Wastewater Utility Fund Total:$286,650.01 BRADY TRUCKING INC MISCELLANEOUS SERVICES 404-7538-537.41-50 22,236.63 CAPTAIN T'S CLOTHING & APPAREL 404-7538-537.31-01 292.48 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 7,294.61 Page 11 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 18 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount ELAVON, INC-WIRE TRANSACTION FEES 404-7538-537.41-50 6,945.78 KNIGHT FIRE PROTECTION INC FIRE PROTECTION EQUIP/SUP 404-7538-537.48-10 4,423.52 LIBERTY TIRE SERVICES SALE SURPLUS/OBSOLETE 404-7538-537.41-51 1,424.81 MISC EMPLOYEE EXPENSE REIMBURSEMENT MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 MEAL TICKET - OVERTIME - 404-7538-537.31-01 55.50 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 88.47 THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 113.77 SW - Transfer Station Division Total:$42,986.57 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 158.54 CAPTAIN T'S CLOTHING & APPAREL 404-7580-537.31-01 292.48 Solid Waste-Collections Division Total:$451.02 ANGELES MILLWORK & LUMBER FIRST AID & SAFETY EQUIP.404-7585-537.31-20 101.12 EDGE ANALYTICAL MISC PROFESSIONAL SERVICE 404-7585-537.41-50 66.00 Solid Waste-Landfill Division Total:$167.12 Public Works-Solid Waste Department Total:$43,604.71 Solid Waste Utility Fund Total:$43,604.71 ANGELES MILLWORK & LUMBER FUEL,OIL,GREASE, & LUBES 406-7412-538.31-01 9.92 HAND TOOLS ,POW&NON POWER 406-7412-538.35-01 23.46 CAPTAIN T'S CLOTHING & APPAREL 406-7412-538.31-01 292.48 CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 49.00 LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 330.00 HEARTLINE ROAD/HWY MAT NONASPHALTIC 406-7412-538.31-20 69.70 ROAD/HWY MAT NONASPHALTIC 406-7412-538.31-20 67.52 MISC EMPLOYEE EXPENSE REIMBURSEMENT CDL REIMBURSEMENT 11/01/2 406-7412-538.49-90 136.00 THURMAN SUPPLY PIPE FITTINGS 406-7412-538.31-20 417.89 HARDWARE,AND ALLIED ITEMS 406-7412-538.31-20 89.55 PIPE AND TUBING 406-7412-538.31-20 341.38 ULINE, INC LEATHER& RELATED SUP,ACC 406-7412-538.31-01 453.97 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 406-7412-538.45-30 3,938.08 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-591.71-10 16,620.00 FINANCIAL SERVICES 406-7412-592.83-10 4,368.90 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 406-7412-538.49-90 780.00 Page 12 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 19 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount Stormwater Division Total:$27,987.85 Public Works-Wastewater Department Total:$27,987.85 Stormwater Utility Fund Total:$27,987.85 LEAVITT COMMUNICATIONS LLC RADIO & TELECOMMUNICATION 409-0000-237.00-00 (307.05) RADIO & TELECOMMUNICATION 409-0000-237.00-00 (34.48) Division Total:($341.53) Department Total:($341.53) BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 151.74 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 761.47 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 153.92 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 250.31 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,193.16 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 249.34 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 399.00 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 161.91 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 2,727.58 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 2,100.14 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 389.86 DR. PANZA LLC HEALTH RELATED SERVICES 409-6025-526.41-50 210.00 GALLS CLOTHING & APPAREL 409-6025-526.20-80 60.17 HARBOR AUDIOLOGY EQUIP MAINT & REPAIR SERV 409-6025-526.41-50 65.00 EQUIP MAINT & REPAIR SERV 409-6025-526.41-50 65.00 LEAVITT COMMUNICATIONS LLC RADIO & TELECOMMUNICATION 409-6025-526.42-10 3,757.05 RADIO & TELECOMMUNICATION 409-6025-526.42-10 421.98 MISC ONE-TIME VENDORS HENRY SCHEIN MEDICAL SUPP 409-6025-526.31-13 546.49 RADIA - KNEPPLER, ROBERT 409-6025-526.41-50 35.00 PORT ANGELES CITY TREASURER Dept supplies - T Gage 409-6025-526.43-10 31.73 PROCOM HEALTH RELATED SERVICES 409-6025-526.41-50 78.00 SYSTEMS DESIGN WEST, LLC HUMAN SERVICES 409-6025-526.41-50 3,784.04 TOWNZEN & ASSOCIATES INC PW CONSTRUCTION & RELATED 409-6025-526.43-10 1,872.64 Medic I Division Total:$19,465.53 Fire Department Total:$19,465.53 Medic I Utility Fund Total:$19,124.00 BILL MAIR HEATING & AIR, INC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00 C & F INSULATION CONSTRUCTION SERVICES,TRA 421-7121-533.49-86 712.50 Page 13 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 20 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount Conservation Division Total:$1,512.50 Public Works-Electric Department Total:$1,512.50 Conservation Fund Total:$1,512.50 DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 451-7188-594.65-10 90,206.75 PRIME ELECTRIC EQUIP MAINT & REPAIR SERV 451-7188-594.65-10 306,408.87 Electric Projects Division Total:$396,615.62 Public Works-Electric Department Total:$396,615.62 Electric Utility CIP Fund Total:$396,615.62 DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 452-7388-594.65-10 90,206.74 GRAINGER ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 534.81 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 452-7388-594.65-10 1,689.76 N & N CONSTRUCTION CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 16,811.63 Water Projects Division Total:$109,242.94 Public Works-Water Department Total:$109,242.94 Water Utility CIP Fund Total:$109,242.94 DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 453-7488-594.65-10 90,206.75 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 453-7488-594.65-10 212.97 Wastewater Projects Division Total:$90,419.72 Public Works-Wastewater Department Total:$90,419.72 WasteWater Utility CIP Fund Total:$90,419.72 DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 454-7588-594.65-10 90,206.73 KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 1,689.77 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 454-7588-591.71-10 315,000.00 Solid Waste Coll Projects Division Total:$406,896.50 Public Works-Solid Waste Department Total:$406,896.50 Solid Waste Utility CIP Fund Total:$406,896.50 DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 456-7688-594.65-10 90,206.75 PARAMETRIX INC CONSULTING SERVICES 456-7688-594.65-10 13,057.33 Stormwater Util CIP Projs Division Total:$103,264.08 Public Works Department Total:$103,264.08 Stormwtr Util Projects Fund Total:$103,264.08 US BANK-DEBT SVC WIRES FINANCIAL SERVICES 463-7489-582.78-10 959,666.50 FINANCIAL SERVICES 463-7489-592.83-10 252,267.56 CSO Capital Division Total:$1,211,934.06 Public Works-Wastewater Department Total:$1,211,934.06 Page 14 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 21 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount CSO Capital Fund Total:$1,211,934.06 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 70.70 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 639.98 DON SMALL & SONS OIL DIST CO. AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 984.80 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,112.48 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 30.18 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 36.70 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.82 GRAINGER AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 676.34 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 53.14 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 46.61 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.57 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 22.85 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 678.76 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 47.74 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,663.59 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 14,552.66 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 935.55 PSI ELECTRONICS, LLC RADIO & TELECOMMUNICATION 501-0000-141.40-00 2,211.13 Division Total:$24,832.60 Department Total:$24,832.60 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 185.84 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 378.62 ASSOCIATED PETROLEUM PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 242.96 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 72.05 BRAUN NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 67.93 BUD CLARY FORD/HYUNDAI AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 62,095.86 AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 62,513.20 AUTO BODIES & ACCESSORIES 501-7630-594.64-10 76,074.04 CAPTAIN T'S CLOTHING & APPAREL 501-7630-548.31-01 292.48 DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73 EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73 EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 774.62 EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.64 Page 15 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 22 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.68 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 134.71 FREIGHTLINER NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 481.52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 168.82 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 553.29 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.14 HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 364.00 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 95.10 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 24.10 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.38 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 38.32 NEW PIG CORPORATION AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 2,051.33 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.99 BELTS AND BELTING 501-7630-548.34-02 32.24 POMP'S TIRE SERVICE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,788.02 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 117.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 104.77 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.03 SAFETY-KLEEN SYSTEMS AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 325.56 SNAP-ON TOOLS - SARGENT TOOLS LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 42.49 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 113.75 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 304.33 SONSRAY MACHINERY, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 546.38 VESTIS SERVICES LAUNDRY/DRY CLEANING SVC 501-7630-548.49-90 (16.33) LAUNDRY/DRY CLEANING SVC 501-7630-548.49-90 16.33 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 16.33 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 17.77 WILDER TOYOTA INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 153.77 Equipment Services Division Total:$211,564.14 Public Works Department Total:$211,564.14 Equipment Services Fund Total:$236,396.74 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 502-2081-518.41-50 9,557.15 COMPUTER HARDWARE&PERIPHE 502-2081-518.41-50 2,962.36 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 8,044.75 Information Technologies Division Total:$20,564.26 Page 16 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 23 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount RIGHT SYSTEMS INC COMPUTERS,DP & WORD PROC. 502-2082-594.65-10 272.25 SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 2,800.00 IT Capital Projects Division Total:$3,072.25 Finance Department Total:$23,636.51 Information Technology Fund Total:$23,636.51 AWC EMPLOYEE BENEFITS TRUST AWC-NOVEMBER 503-1631-517.46-30 (256,189.41) AWC-NOVEMBER 503-1631-517.46-30 256,189.41 AWC-NOVEMBER 503-1631-517.46-31 (7,155.34) AWC-NOVEMBER 503-1631-517.46-31 7,155.34 AWC-NOVEMBER 503-1631-517.46-32 (2,020.95) AWC-NOVEMBER 503-1631-517.46-32 2,020.95 AWC-NOVEMBER 503-1631-517.46-34 (6,903.74) AWC-NOVEMBER 503-1631-517.46-34 6,903.74 HSA BANK SERVICE FEE 503-1631-517.41-50 27.00 SERVICE FEE 503-1631-517.41-50 204.75 MISC EMPLOYEE EXPENSE REIMBURSEMENT WELLNESS REIMBURSEMENT 503-1631-517.41-51 457.78 Other Insurance Programs Division Total:$689.53 Self Insurance Department Total:$689.53 Self-Insurance Fund Total:$689.53 AFLAC AFLAC MONTHLY SUPP INS 920-0000-231.53-10 744.74 AFLAC MONTHLY PREMIUMS 920-0000-231.53-10 744.74 AFSCME LOCAL 1619 PAYROLL SUMMARY 920-0000-231.54-40 585.00 AWC EMPLOYEE BENEFITS TRUST AWC-NOVEMBER 920-0000-231.53-30 (847.30) AWC-NOVEMBER 920-0000-231.53-30 847.30 BROWN & BROWN OF WASHINGTON PAYROLL SUMMARY 920-0000-231.53-40 1,865.64 CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00 DEPT OF LABOR AND INDUSTRIES 602283733 ID 147,505-00 920-0000-231.56-90 507.50 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 (10.00) PAYROLL SUMMARY 920-0000-231.55-30 5.00 PAYROLL SUMMARY 920-0000-231.55-30 5.00 PAYROLL SUMMARY 920-0000-231.55-30 710.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-10 570.41 PAYROLL SUMMARY 920-0000-231.52-20 25,317.09 Page 17 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 24 City of Port Angeles City Council Expenditure Report Between Oct 26, 2024 and Nov 8, 2024 Vendor Description Account Number Amount FEDERAL PAYROLL TAX 941 TAX CORRECTION 920-0000-231.50-10 1,006.00 PAYROLL SUMMARY 920-0000-231.50-10 111,074.28 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 128,312.86 PAYROLL SUMMARY 920-0000-231.50-20 130,706.16 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 2,650.80 HRA VEBA PLAN PAYROLL SUMMARY 920-0000-231.52-60 3,200.00 HSA BANK EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,573.73 PAYROLL SUMMARY 920-0000-231.53-11 50.00 PAYROLL SUMMARY 920-0000-231.53-12 257.73 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 2,314.79 JOHN HANCOCK LIFE INSURANCE CO PAYROLL SUMMARY 920-0000-231.52-25 1,655.54 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 39,488.27 MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 32,063.20 PAYROLL SUMMARY 920-0000-231.52-10 33,753.99 OFFICE OF SUPPORT ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 1,260.07 PERS PAYROLL SUMMARY 920-0000-231.51-10 780.76 PAYROLL SUMMARY 920-0000-231.51-11 15,991.12 PAYROLL SUMMARY 920-0000-231.51-12 94,475.91 PAYROLL SUMMARY 920-0000-231.51-22 4,703.36 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 403.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 178.99 WSCCCE AFSCME AFL-CIO PAYROLL SUMMARY 920-0000-231.54-40 7,189.63 Division Total:$647,493.31 Department Total:$647,493.31 Payroll Clearing Fund Total:$647,493.31 Total for Checks Dated Between Oct 26, 2024 and Nov 8, 2024 $5,282,419.61 Page 18 of 18 Nov 14, 2024 9:34:19 AMNovember 19, 2024 E - 25 Date: November 19, 2024 To: City Council From: Derrell Sharp, Fire Chief Subject: Agreement for Services; First Due Background / Analysis: Our department currently utilizes First Due, a software-as-a-service platform from Locality Media Inc., for scheduling, personnel management, and asset inventory. To fully support a comprehensive fire and life safety inspection and pre-fire planning program, we propose adding the Inspection, Occupancy Management, and Pre-Fire Planning modules to the First Due contract. These modules will empower the Fire Prevention Specialist to document inspections, manage occupancy data, and support our pre-planning efforts, strengthening our proactive approach to fire prevention. Summary: On July 16th, City Council approved the addition of a Fire Prevention Specialist and an Administrative Assistant to the Fire Department, with the goal of enhancing fire and life safety initiatives throughout the City. This expansion included upgrades to our technology infrastructure, ensuring critical Fire Prevention activities such as inspections, pre-fire planning, and occupancy management can be accurately documented and efficiently managed. To fully support a comprehensive fire and life safety inspection and pre-fire planning program, we propose adding the Inspection, Occupancy Management, and Pre-Incident Planning modules to the First Due Contract. Additionally, both Clallam County Fire District #2 and Fire District #3 plan to transition their emergency alerting and notification systems from Active 911 to First Due’s Responder module. This transition addresses Active 911's current limitations, including notification delays and the lack of integration with the PenCom Computer Aided Dispatch (CAD) system. Funding: Adding the Inspection, Occupancy Management & Pre-Incident Planning, and Responder modules to our First Due software-as-a-service contract has been budgeted in the 2025 Fire Department Budget. Recommendation: 1) Approve the modification of the City’s existing contract with Locality Media, Inc., dba First Due to add the Responder, Inspections, Occupancy Management & Pre-Incident Planning modules to the existing contract, effective January 1, 2025, for combined annual fee of $ 16,850; and 2) authorize the city manager to approve annual extensions to the contract and annual adjustments to the annual fee, subject to budget approval by the City Council; and 3) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract as necessary. November 19, 2024 E - 26 Additionally, both Clallam County Fire District #2 and Fire District #3 plan to transition their emergency alerting and notification systems from Active 911 to First Due’s Responder module. This transition addresses Active 911's current limitations, including notification delays and the lack of integration with the PenCom Computer Aided Dispatch (CAD) system. By moving to the Responder module, we gain reliable and accurate incident response times, reduced radio traffic, and direct CAD integration, significantly enhancing response coordination. An added benefit of the Responder module is its seamless integration with the Inspection, Occupancy Management, and Pre-Incident Planning modules. This functionality allows our first responders to review detailed occupancy information while en route, equipping fire officers to develop incident mitigation plans before arriving on the scene. The new modules are scheduled for implementation on January 1st, positioning our department to start the year with enhanced response capabilities and interoperability with our neighboring fire districts. Renewal is facilitated through an annual payment for services in January of each year. Funding Overview: The payment for this agreement is due in January and is currently budgeted for in 2025. Attachments: Attachment A: Current Agreement for Services Locality Media, Inc. dba First Due Attachment B: First Due Software-as-a-service quote for module upgrade Attachment C: First Due Software-as-a-service Statement of Work November 19, 2024 E - 27 November 19, 2024 E - 28 November 19, 2024 E - 29 November 19, 2024 E - 30 November 19, 2024 E - 31 November 19, 2024 E - 32 November 19, 2024 E - 33 November 19, 2024 E - 34 November 19, 2024 E - 35 November 19, 2024 E - 36 Port Angeles Fire Department (WA) We are excited to present pricing for the First Due Suite! Please see below detailed breakdown. It is important to note that First Due is a cloud-based system, and all Support, Maintenance, Hosting and Upgrades are ALWAYS INCLUDED. Terms and Conditions 107 Seventh St Garden City, NY 11530, United States First Due Quote Prepared By: Eric Kaphingst Valid Until: Oct 31, 2024 Quote Number: 1545132000330250776 First Due Modules Included - Description Occupancy Management & Pre-Incident Planning Manage Occupancies, Pre-Incident Mapping, ArcGIS Maps, Fire Systems, Hazardous Material, and Contacts. $ 3,650.00 Responder Web Responder dashboard and Responder iOS/Android App with notifications, statusing and routing. $ 2,000.00 Inspections Field Inspections, Configurable Checklists, Violation Management, Virtual Inspections, Inspections Scheduler, and Integrated Pre-Incident Planning. $ 4,600.00 Tyler Technologies Enterprise CAD Integration Receive CAD Data to support First Due Responder and Incident Reporting modules via sFTP utilizing the Tyler Technologies Standard Call Export $ 1,000.00 Essentials Online Training Package Up to 4 Hours Online Training with certified First Due Instructor $ 800.00 Implementation and Configuration Services Services related to configuring and customizing the First Due Platform as described in the Statement of Work. $ 1,900.00 One-Time Subtotal $ 2,700.00 Subscription Subtotal $ 11,250.00 Total Year 1 $ 13,950.00 *Excluding Tax Please do not share or reproduce without proper authorization | © First Due | www.firstdue.com 1November 19, 2024 E - 37 Locality Media, Inc. Agreement Aug 2024 Page 1 of 7 Exhibit A - Quote Locality Media, Inc. dba First Due 107 Seventh St Garden City, NY 11530, United States Phone: +1 (516) 874-2258 Website: https://www.firstdue.com/ Prepared By: Eric Kaphingst Valid Until: December 31, 2024 Quote Number: 1545132000330250776 BILL TO: Joel McKeen Port Angeles Fire Department 102 E 5th St Port Angeles, WA 98362 Account: Port Angeles Fire Department Subscription Start: November 30, 2024 Initial Term: 12 months Annual Subscription: $11,250.00 Product Details Total Occupancy Management & Pre-Incident Planning Manage Occupancies, Pre-Incident Mapping, ArcGIS Maps, Fire Systems, Hazardous Material, and Contacts. Responder Web Responder dashboard and Responder iOS/Android App with notifications, statusing and routing. Inspections Field Inspections, Configurable Checklists, Violation Management, Virtual Inspections, Inspections Scheduler, and Integrated Pre-Incident Planning. Tyler Technologies Enterprise CAD Integration Receive CAD Data to support First Due Responder and Incident Reporting modules via sFTP utilizing the Tyler Technologies Standard Call Export Essentials Online Training Package Up to 4 Hours Online Training with certified First Due Instructor Implementation and Configuration Services Services related to configuring and customizing the First Due Platform as described in the Statement of Work. One-Time Fees Subtotal $ 2,700.00 Subscription Fees Subtotal $ 11,250.00 Grand Total $ 13,950.00 *Excluding Tax Statement of Work Please see attached Statement of Work detailing the Implementation, Training, Data Migration, Integrations, Customer Success Manager, Customer Support, and Assumptions for this Exhibit A – Quote. Terms and Conditions The above-listed Grand Total will be invoiced on or around the Subscription Start date. For subsequent annual periods, the Service fees are due and payable annually in advance. Payment Terms: Net 30 days For electronic ACH payment: Wells Fargo Bank | ACH Routing Number: 121000248 |Account #: 4192384907 [Signature page follows] November 19, 2024 E - 38 Locality Media, Inc. Agreement Aug 2024 Page 2 of 7 LOCALITY MEDIA, INC. Port Angeles Fire Department By: By: Name: Name: Title: Title: Date: Date: November 19, 2024 E - 39 Locality Media, Inc. Agreement Aug 2024 Page 3 of 7 Statement of Work Locality Media, Inc. dba First Due 107 Seventh St Garden City, NY 11530, United States Phone: +1 (516) 874-2258 Website: https://www.firstdue.com/ For Quote Number: 1545132000330250776 Statement of Work | Port Angeles Fire Department 1. Introduction 1.1 Purpose The purpose of this Statement of Work (SoW) document is to clearly define the Implementation, Training, Data Migration, Integrations, Customer Success Manager, Customer Support, and Assumptions for Port Angeles Fire Department (“Customer”) from Locality Media, Inc. dba First Due (“First Due”) for the purchased product(s) set forth in Exhibit A – Quote (“Purchased Products”) attached to the Agreement. 1.2 Scope: This SOW includes the configuration, optimization, and deployment of the Purchased Products with the goal of meeting the organizational needs of the Customer. 2. Implementation 2.1 Overview First Due utilizes a combination waterfall and iterative approach to implementation. This includes Discovery, Configuration, Optimization, Data Migration, Training, and Go-Live. 2.2 Implementation Resources • Implementation Manager: Project lead and go-to person, acting as the primary liaison between the Customer and the First Due project team. The Implementation Manager will develop and execute the project plan, manage communication, and ensure adherence to predefined timelines and quality standards. This individual is also responsible for helping to configure the core system and some of the more straightforward modules. • Implementation Product Specialist(s): While the Implementation Manager will lead the overall project, Product Specialists will be brought in to help configure and optimize specialty modules such as Fire Prevention, ePCR, Assets & Inventory, Training, Scheduling, and Reporting. They are produc t experts in First Due and are versed in industry best practices for their specific product specialties. Depending on the modules purchased and complexity, your project may be assigned 1-3 Product Specialists. • Technical Implementation Specialist: Responsible for managing data migration from your current vendor to First Due and the integration between First Due and CAD. The Technical Implementation Specialist November 19, 2024 E - 40 Locality Media, Inc. Agreement Aug 2024 Page 4 of 7 team comes from a diverse background, ranging from database management to public safety software integration. • Customer Success Manager: As the point person after project completion, the Customer Success Manager (CSM) will be part of the implementation as an advocate and to ensure a seamless transition to support post go-live. During the Implementation they will regularly check-in to ensure progress is being made and help with the addition of new modules or scope from a commercial perspective. Post go-live, they will provide regular check-ins to ensure the Customer is adopting the Purchased Products and deriving value from them. • Training Manager: Responsible for developing and executing the training plan, with the goal of effective adoption of the Purchased Products by Customer. The Training Manager will be involved throughout the project to ensure they have the Customer specific knowledge to design the most effective training plan possible. 2.3 Implementation Phases 2.3.1 Discovery & Planning: Once the Project has been assigned, Customer will receive a set of tailored discovery questionnaires. Once filled out, the Implementation Manager will schedule a Project Kick -Off. During this meeting the Customer will receive access to the First Due platfo rm, meet the project team and receive an initial product tour. The Implementation Manager will also provide an overview of the project plan, decide the meeting cadence, and formalize the next steps. CAD Integration and Data Migration planning meetings are also held during this phase, if required. These meetings will be led by the Technical Implementation Specialist. • Key Meeting(s): Project Kick-Off, CAD Kick-Off, Data Migration Planning • Milestone(s): Project Kick-Off, System Access • Customer Task(s): Fill Discovery Questionnaires • Deliverable(s): Welcome email, Initial Account Set-Up, System Logins Provided 2.3.2 Configuration: After planning is complete, the Implementation Manager will begin scheduling the Configuration sessions. Before each configuration session there will be some light prep work for the Customer to complete. Generally, there will generally be one (1) configuration session per module, but in cases where there is more complexity, there may be multiple. These sessions will be either be run by the Implementation Manager or the Implementation Product Specialist, depending on the module. • Key Meeting(s): Module Configuration Sessions (1-2 per module) • Milestone(s): N/A • Customer Task(s): Configuration Prep Work (per module) • Deliverable(s): Initial Module Configuration • Scope: All Purchase Products 2.3.3 Optimization: After the configuration is complete, the Customer will be provided with test work (module User Acceptance Testing (UAT)) to complete. Following the completion of the UAT work, Optimization Sessions will be held to review Customer feedback, correct any issues, and finalize the configuration of the module. There will generally be one (1) Optimization session per module, but in cases where there is more complexity, there may be multiple. Once a module is configured and optimized, the Customer will be provided a module sign-off document to review and sign. Note Configuration and Optimization sessions may run interchangeably to ensure the project stays on-track. • Key Meeting(s): Module Optimization Sessions (1-2 per module) • Milestone(s): Module Acceptance and Sign-Off (1 per module) • Customer Task(s): Optimization Prep Work (UAT per module) • Deliverable(s): Module Optimization resulting in Customer Acceptance • Scope: All Purchase Products November 19, 2024 E - 41 Locality Media, Inc. Agreement Aug 2024 Page 5 of 7 2.3.4 Data Migration: Data Migration will occur through-out the project and can be summarized in three steps: (1) initial data migration at the beginning of the project required for configuration, (2) import of historical records, usually occurring throughout the project, and (3) final data migration immediately before go-live. First Due’s Data Migration team will review your legacy data environment and provide guidance on the best path to extract, map, and import the data into First Due. • Key Meeting(s): Data Migration Planning • Milestone(s): Data Migration Sign-Off • Customer Task(s): Extract or provide access to legacy data based on guidance from First Due Data Migration team, Data Mapping Assistance, review and approve data load. • Deliverable(s): Data Migration Plan, Data Mapping Assistance, Data Import 2.3.5 Training: As the project is in the final stages, the Training Manager will work with the Customer to arrange a training plan that will result in the successful adoption of the Purchased Products. Note that while Webinar Administrator training will occur during configuration and optimization sessions, the Training Manager will arrange formal Webinar and/or Onsite Train-the-Trainer and/or End User Training Session(s). Additive to the provided training, Customer will also have access to live weekly training academy sessions as well as on demand online training videos and training guides via the First Due Knowledgebase. • Key Meeting(s): Training Planning, Training Sessions • Milestone(s): Training Completed • Customer Task(s): Coordinate staff to be trained • Deliverable(s): Training Plan and Training Session(s) 2.3.6 Go-Live: Once all modules have been signed off and training has been arranged or completed, First Due will work with the Customer to kick-off the Go-live process. This includes: (1) Final System Acceptance, (2) Go-live planning meeting, (3) Final Data Migration, (4) Go-live, and (5) Post go-live implementation support. • Key Meeting(s): Go-live planning, Post Go-live Check-Ins • Milestone(s): System Acceptance, Go-live • Customer Task(s): Final Testing • Deliverable(s): Post Go-live Implementation Support (2-4 weeks) 2.3.7 Transition to Customer Success: Following the completion of the post go-live support period and assuming all critical implementation tasks are complete, Customer will be transitioned to their Customer Success Manager (CSM) and to the First Due Support team. • Key Meeting(s): Customer Success Transition Meeting • Milestone(s): Transition to Customer Success and Support • Customer Task(s): N/A • Deliverable(s): N/A 3. Training Training is an integral part of any successful implementation. First Due is focused on providing your agency adequate training to ensure effective user adoption of the platform. As part of this Statement of Work, the Customer shall receive: • Formal training as outlined in Exhibit A - Quote • Administrator Training as part of the Configuration / Optimization • Access to live First Due Academy Webinars • Access to online recorded training videos and guides via an interactive knowledgebase Any additional scope or detail related to Training will be listed below. November 19, 2024 E - 42 Locality Media, Inc. Agreement Aug 2024 Page 6 of 7 4. Data Migration First Due understands the importance of data migration to our customers and has extensive experience working to migrate historical records into the platform. First Due will use best efforts to migrate applicable data from Customer’s existing systems utilizing data migration best practices. This includes: • Data Migration Planning Session • Assistance/Guidance in extracting data from existing system/s • Mapping extracted data to First Due import workbooks • Importing of Data into First Due The Data Migration scope of this Statement of Work will be to import legacy data from Customer existing systems in order for the Purchased Products to be operational. This includes operational data and historic records. Note that there are times when certain data is not seen as valuable to migrate to First Due. First Due and Customer will agree during the planning phase on what data needs to be migrated and priorities around data migration. 5. Integrations As part of this Statement of Work, First Due will Implement all integrations and relevant scope outlined in Exhibit A – Quote. Integrations will be implemented during the configuration and optimization phases outlined above. In most cases, these integrations will be aligned with the module they are related. The only exception to this is the CAD Integration which, if part of scope, will have its own dedicated session at the beginning of an implementation. Customer or complex integrations may follow this same exception and have their own sessions to implement. First Due will support these integrations post go-live. Note First Due is not responsible for outages, issues, and failures of 3rd Party Vendors. First Due will, however, always endeavor to work with Customer to resolve issues, regardless of responsibility. Any additional scope or detail related to Integrations will be listed below. 6. Customer Success Manager First Due understands the value of ongoing Customer Success activities post go -live. As part of this Statement of Work, Customer will receive a Customer Success Manager who will be the point person for Customer post go-live. Customer will receive regular check-ins to ensure the adoption of the Purchased Products. As part of the regular check-ins, the Customer Success Manager can help Customer with any major enhancements or issues, new feature updates, interest in other modules and additional training needs. 7. Customer Support A customer’s success is important to First Due and we understand having a reliable, knowledgeable Customer Support (or Support) team there to help is vital. Customer Support provides a central point of contact to ensure that all customer support requests are responded to and resolved. Below is a summary of the support components. 7.1 Contacting Customer Support Customer Support is a service provided to our customers when they have questions, requests, or issues with the Services. When Customer submits a support request, a Support Ticket (or Ticket) is created within First Due’s Support CRM and a unique ID (or ticket number) is assigned to track and document Customer’s support request. We offer a variety of channels to communicate with our Support team: • Online: https://support.firstduesizeup.com/portal/en/kb/first-due-community-connect-support • Email: support@firstdue.com • Phone: (516) 874-5818 November 19, 2024 E - 43 Locality Media, Inc. Agreement Aug 2024 Page 7 of 7 7.2 Self-Service Resources First Due strives to provide useful, empowering self-service resources that are available 24/7 on our online Support Center. Our Knowledgebase contains step-by-step/how-to articles, FAQs, videos, best practices, etc. 7.3 Hours of Operation Customer Support hours of operation (Business Hours) are: • Monday to Friday, 9:00am – 6:00pm ET** • ** 24x7 Support available for Sev 1 (Down/Urgent) issues. 8. Assumptions 8.1 Customer Participation Every successful implementation requires adequate participation from the Customer. Although First Due is ultimately responsible for deliverables in the SoW, Customer agrees to attend the necessary calls and complete required preparatory work in order to help drive the project forward. At a minimum, Customer resources will be required for one (1) hour per week for meetings, and half an hour to one (0.5 -1) hour of prep work per week by one or multiple individuals. Customer understands the importance of ensuring the correct Customer resources are available when required. 8.2 Statement of Work Expiration Excluding significant delays caused by the First Due team, this Statement of Work will expire within twelve (12) months of the Subscription Start Date as detailed in Exhibit A – Quote. In situations where the project is delayed for no fault of either party, First Due agrees to extend the term, only if there is an agreed plan to complete the project within the extension period. Not e the term expiration does not apply to section 6 & 7 above and will not impact First Due’s ability to support the Customer post go-live. 8.3 Best Practice and Standard Workflow First Due intends to meet the organizational needs of the Customer and their respective software requirements by configuring the Purchased Products to closely align with existing workflows. Although First Due is incredibly flexible, there may be times when First Due recommends using standard functionality or best practice to ensure a timely implementation, and simplification of current process. These workflows may differ from Customer existing workflows. Customer understands the importance of collaboration to achieve the ultimate goal of successfully adopting the Purchased Products and is aware there may be changes to existing workflow to accomplish this. 8.4 Go-live Requirements & Gaps Over the course of the Implementation, both parties may uncover functionality gaps in the Purchased Products. Some of these gaps may have a material impact on the ability to implement or adopt the product. Gaps of this nature, deemed Go-Live Requirements, will be prioritized to ensure a timely go-live and project completion. However, in the case that certain features are not complete before go-live, they will be added to module and system signoffs as exceptions and will be completed within an agreed upon timeframe. November 19, 2024 E - 44 1 Date: November 19, 2024 To: City Council From: Brian S. Smith, Police Chief Subject: MOU Between the US Department of Veterans Affairs and the City of Port Angeles Background / Analysis: The purpose of this MOU is to establish a general working relationship between the VA Police Service and the Port Angeles Police Department as a means of reinforcing interagency coordination and clarifying responsibility concerning law enforcement, emergency response, requests for assistance and physical security at the VA Clinic located at 1114 Georgiana Street, Port Angeles, WA. This MOU does not create additional jurisdiction or limit or modify existing jurisdiction vested in the parties. Funding: This agreement does not impose any new funding obligations on the part of the parties. Attachments: • Memorandum of Understanding between United States Department of Veterans Affairs, VA Puget Sound Health Care System and the City of Port Angeles Police Department Summary: The Veterans Affairs (VA) Police is required to update the current memorandum of understanding (MOU) between the VA Police and the Port Angeles Police Department (the City). The US Department of Veterans Affairs operates the Puget Sound Community Based Outpatient Clinic located at 1114 Georgiana Street in Port Angeles. The Federal Government has proprietary jurisdiction at the Clinic and on the property. Proprietary federal jurisdiction authorizes the Veteran’s Affairs Police to enforce federal laws and regulations at this location. This federal jurisdiction does not in any way limit the Port Angeles Police Department’s authority to enforce City ordinances or state law at this location. This MOU identifies the circumstances under which the VA Police may request assistance from the Port Angeles Police Department. Funding: This memorandum of understanding does not involve any funding obligations. Recommendation: Authorize the City Manager and Police Chief to sign the MOU with US Department of Veterans Affairs, VA Puget Sound Health System and make minor modifications as necessary. . November 19, 2024 E - 45 Docusign Envelope lD: 2C00061 3-FO07 -4729-ACF A-60DACC8641 FE MEMORANDUM OF UNDERSTANDING BETWEEN UNITED STATES DEPARTMENT OF VETERANS AFFAIRS, VA PUGET SOUND HEALTH CARE SYSTEM AND THE CIry OF PORT ANGELES POLICE DEPARTMENT This Memorandum of Understanding (MOU) is entered into between the U.S. Department of Veterans Affairs (VA)VA Puget Sound Healthcare System (VA Police) and the City of Port Angeles (city), hereinafter collectively referred to as "parties." This MOU is not intended to be a legally binding contract, but rather a general understanding between parties. 1. PURPOSE. To establish general working relationships between the VA Police Service and The Port Angeles Police Department as a means of reinforcing interagency coordination and responsibility concerning law enforcement, emergency response, requests for assistance, and physical security and access control operations at VA Puget Sound Community Based Outpatient Clinic (CBOC) located at 1114 Georgiana St. Port Angeles, WA. 98362 2. REFERENCES. a) VA Directive 0730, Security and Law Enforcement, 12 December 2012 b) VA Handbook 0730, Security and Law Enforcement,ll August 2000 c) Revised Code of Washington (RCW) 3. GENERAL. a. The North Olympic Peninsula VA (CBOC) is located in Port Angeles Washington. The North Olympic Peninsula VA (CBOC)provides primary, specialty, and extended care to Veterans throughout Washington. The mission of the VA Puget Sound is to provide timely, efficient, ethical, safe, compassionate, and quality health care to Veteran patients. b. The North Olympic Peninsula VA (CBOC) is a proprietary jurisdiction with the Federal Government. This jurisdiction grants Veterans Affairs Police to enforce federal laws and regulations. 4. RESPONSIBILITIES. a. VA Puget Sound VAPSHCS Police Service will (1 ) VA police may provide a non-emergency response to all incidents at the Port Angeles Clinic November 19, 2024 E - 46 Docusign Envelope lD: 2C00061 3-F007 -4729-ACF A-60DACC86Al FE Port Angeles Police Department will: (1) Respond to North Olympic Peninsula VA (CBOC) Police Service's requests for assistance using their normal practices with their jurisdictional boundaries in Port Angeles. Such assistance may include, but is not limited to, the following situations: (A) Armed hostage-taking situations that would require an armed response to assist VA Police in containing the situation until appropriate Federal agencies (such as the Federal Bureau of lnvestigation - FBI) can respond to assume control. (B) Crimes involving armed robberies of funds, drugs or properties where the individuals committing the crimes leave VA police jurisdiction. (C) Vehicle accident investigations, which may result in no injuries, injuries, or death involving the VA Police patrol vehicles. (D) Any major incident that would require additional Officers for traffic control to allow emergency vehicles clear access to the facility. (2) Provide additional Officers when needed to assist with the physical arrest of a violenUdisorderly person(s) who poses a serious threat to VA patients, visitors, medical staff, or themselves. (3) Provide assistance in the transportation of prisoner(s) who have been arrested at the North Olympic Peninsula VA (CBOC) hospital on occasions when there are only two VA police officers on duty. (4) VA Police may request communications access to the Port Angeles Police Department central dispatch and patrol units in the field for VA Police. The parties agree that the access and use of such information is solely limited to official law enforcement purposes and that the process of reprogramming VA radios would be at no cost to the City of Port Angeles. (5) ln the event any VA Police Officer is involved in a shooting, the FBI will be notified immediately. lf the FBI declines the investigation, or if the FBI response is delayed, the Port Angeles Police Department may provide investigative assistance to VA Police, This assistance may range from establishing, preserving, and controlling the crime scene, to performing as the lead investigative agency. (6) Be responsible for assuming their own costs in performing their normal duties. 5. ACCEPTANCE & RATIFICATION a. The provisions of this MOU are effective upon signature and date as indicated below and will be reviewed every 3 years, or as required. b November 19, 2024 E - 47 Docusisn Envelope lD: 2C00061 3-F007 -4729-ACF A'60DACC8641 FE b. This MOU may be unilaterally suspended or canceled by either side upon giving at least 180 days' written notice to the other party. c. This MOU does not create additional jurisdiction or limit or modify existing jurisdiction vested in the parties. This MOU is intended exclusively to provide guidance and document an agreement for general support between the parties. Nothing contained herein creates or extends any right, privilege, or benefit to any person or entity. d. Other areas of mutual interest may arise where services and support from one party of this MOU are required by the other party of this MOU. This MOU is not meant to limit those instances nor prohibit cooperation outside the above-listed situations set forth and agreed upon. FOR THE DEPARTMENT OF VETERANS AFFAIRS VA PUGET SOUND HEALTH CARE SYSTEM DO N NY S M trH 3:{:lL'l'ff lfi.H}:"#Il'10-16-2024 Donny Smith Chief of Police, VA Police VA Puget Sound Health Care SYstem lu^ns S. h^t"k Thomas S. Bundt, PhD., FACHE Executive Director VA Puget Sound Health Care SYstem FOR PORT ANGELES POLICE DEPARTMENT Brian Smith Chief of Police, Port Angeles, WA. by: Date L0/2s/2024 Date Date November 19, 2024 E - 48 November 19, 2024 E - 49 Date: November 19, 2024 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: Chip Seal Project CON 2023-18 Final Acceptance Background / Analysis: On July 2, 2024 City Council awarded a contract for the 2024 Chip Seal project in the amount of $487,032.00 to double chip seal 8th Street from A Street to I Street, and I Street from 4th Street to 16th Street. The completed project included new double chip and fog seals and pavement markings on 8th Street from A Street to I Street, and I Street from 4th Street to 16th Street. Bids were opened on May 20, 2024. One bid was received with Doolittle Construction, LLC of Snoqualmie, WA as the lowest responsible bidder with a bid amount of bid $487,032.00, including all applicable taxes. The project was successfully completed October 4th, 2024. Funding Overview: Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $487,032.00 $0.00 ($28,690.75) $458,341.25 -5.9% City staff recommends City Council accept the Chip Seal project CON 2023-18 as complete, and authorize staff to proceed with project close out, and release the retainage upon receipt of required clearances. Attachment: Photo Report Summary: Staff is requesting City Council final acceptance for the work performed on the Chip Seal project by Doolittle Construction, LLC of Snoqualmie, WA. The work was inspected and accepted as complete with the final project costs amounting to $458,341.25, including applicable taxes. A 5% retainage has been withheld in the amount of $22,917.06. Funding: The approved 2025-2030 Capital Facilities Plan includes funding from Budget 312-7930-595- 6510 for chip seal work on 8th Street in the amount of $210,000 as part of the TR0316 2021 project, TR0518 I Street Chip Seal in the amount of $120,000 and TR0420 2023 Pavement Preservation in the amount of $160,000. Recommendation: Accept the Chip Seal Project CON 2023-18 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. November 19, 2024 E - 50 BeforeBefore This Project included the double chip and fog seals and pavement markings on 8th Street from “A” to “I” Streets and “I” Street from 4th and 16th Streets. CON-2023-18Chip Seal ProjectChip Seal Project The City awarded a contract with Doolittle Construction, LLC in July 2024 in the amount of $487,032.00. The project final cost: $458,341.25.CITY OF PORT ANGELES PUBLIC WORKS AND UTILITIES CITY COUNCIL 11/19/2024 AfterAfter November 19, 2024 E - 51 Date: November 19, 2024 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: I Street Substation Switchgear Upgrades CON-2021-47 – Final Acceptance Background / Analysis: Seven substations distribute power throughout the City. Based on age, criticality to electric reliability, and periodic inspection results, I Street Substation was identified as needing immediate replacement. I Street Substation is the fourth in the series of four substations that were identified in 2019 as having forty plus year old switch gear that were at or near the end of life. The Laurel Street and F Street substations switch gear was replaced in 2021, A Street switch gear was replaced in 2022 and I Street was the remaining identified substation. The new switch gear not only has new control enhancements but enhanced safety features. The City solicited bids for I Street Substation, four bids were opened on March 30th, 2022. Prime Electric of Bellevue, WA was determined the lowest responsive and responsible bidder at $322,239.00 including taxes. The duration of the work extended across a sales tax increase, resulting in a change order to cover the additional sales tax. The work was inspected and deemed complete by City Staff on July 30th, 2024. The total cost, including taxes, is tabulated in the following table: Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $322,239.00 $281.85 0 $322,520.85 0.1% Funding Overview: Funding is available in the approved 2025-2030 Capital Facilities Plan (CFP) for project CL0217 I Street Substation Switchgear Replacement in the Electric Utility Capital fund (451-7188- 594.65-10) in the amount of $322,520.85, including applicable taxes. Attachment: None Summary: Staff seeks City Council final acceptance for the work performed by Prime Electric of Bellevue, WA to upgrade the I Street Substation Electrical Switchgear (CL0217). The work was inspected and accepted as complete with the final project cost amounting to $322,520.85 including taxes, a 5% retainage is being held. Funding: Funding is available in the approved 2025-2030 Capital Facilities Plan (CFP) for project CL0217 I Street Substation Switchgear Replacement in the Electric Utility Capital fund (451-7188-594.65-10) in the amount of $322,520.85, including applicable taxes. Recommendation: Accept the I Street Substation Switchgear Upgrades Project No. CON-2021-47 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. November 19, 2024 E - 52 Date: November 19, 2024 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: Pole Testing CON-2024-19 – Final Acceptance Background / Analysis: Many of the City’s wooden utility poles are over 40 years old. An accurate assessment of their condition cannot be made by visual inspection only. It is necessary to drill test holes and inspect for internal decay. When a pole is still solid, treating the test holes with a fumigant prevents decay from starting and extends the life of the pole. Projects in previous years discovered several rotten poles with no outward appearance of deterioration. On May 8, 2024, bids for pole inspections were solicited on a unit basis for a fixed amount per pole from all companies on the City's Small Works Roster. On May 29, 2024, two bids were received and opened with Pacific Pole Inspection of Kelso, WA, being the lowest bidder. The estimated quantity of poles and services required were adjusted as necessary so as not to exceed the contract value of $60,000. The work was performed between September 17th and October 11th, 2024, and was then inspected and deemed complete by City Staff. The total cost, including taxes, is tabulated in the following table: Project Cost Summary Original Contract Amount Change Orders Unit Quantity Variations Final Cost Project Cost Variance $60,000.00 $0.00 ($3,549.78) $56,450.22 -5.9% Funding Overview: Funds are available in the 2024 Light Operations budget 401-7180-533-4810 in the not-to-exceed amount of $60,000.00, including taxes. Attachment: None Summary: Staff seeks City Council final acceptance for the work performed by Pacific Pole Inspection of Kelso, WA to inspect, test, and treat wooden utility poles within the City. The work was inspected and accepted as complete with the final project cost amounting to $56,450.22 including taxes, a 5% retainage is being held. Funding: Funding is available in the 2024 Light Operations budget 401-7180-533-4810 in the not-to- exceed amount of $60,000.00, including taxes. Recommendation: Accept the Pole Testing Project No. CON 2024-19 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. November 19, 2024 E - 53 Date: November 19, 2024 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Adoption of the 2025 Budget Background / Analysis: The 2025 Budget placed an emphasis on promoting and implementing the Strategic Plan adopted by City Council in Fall of 2024. This Plan was at the heart of the budgetary decisions when building the 2025 Proposed Budget and drove key concepts in the budget including: ▪ Enhancing the community resilience by increasing budget for Public Safety for infrastructure and personnel needs, the continuance of proactively addressing the opioid crisis with Community Paramedics and the REdisCOVERY program. ▪ Increased grant opportunities that will provide support to community partners and provide capacity in the budget for backlogged projects. Additional capacity has also been built into the budget for three permanent positions, a Capital Projects Inspector, a Utility Worker II and a part-time Information Support Specialist and well as two temporary positions in Human Resources and Community Development to assist with the implementation of the Enterprise Resource system. Finally, retaining and recruiting Staff is of utmost importance, the 2025 Budget assists with this by providing cost-of- living increases and salary adjustments in some instances over a three year period. All of these additions to the 2025 will provide optimization of resources Citywide. ▪ Addressing the Housing crisis has been further demonstrated and supported in 2025 through the continuance of the Housing Administrator position, maintaining Affordable Housing fee waivers, and initiating the design of the Housing Pipeline project. Summary: One of the most important Council decisions each year is the approval of the annual budget. The budget process is extensive and begins in March of each year with the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). A key component is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on the City Manager’s Recommended Budget for 2025 followed by a public hearing. The 2025 Budget has been available for citizen review since October 9, 2024. There was also a Revenue Sources presentation and Public Hearing on October 15th as well as a work session regarding the 2025 Budget on October 22, 2024. Funding: The 2025 Citywide Budget is set at $156,713,800 and is balanced. Recommendation: It is recommended tonight that the City Council should: 1. Open the Public Hearing on the 2025 Budget. 2. Continue the Public Hearing to the December 3rd Council meeting; and 3. Conduct the first reading of 2025 Budget Ordinance and continue to December 3rd. November 19, 2024 F - 1 ▪ The Proposed 2025 Budget includes $30.4 million in investments to the City’s infrastructure. The majority of the projects planned in the 2025 Budget also increase community connectivity and provide safer walking routes throughout the City. The approval of the annual budget each year is one of the most important decisions City Council makes. The budget process is extensive and incorporates Council guidance throughout the year from the Strategic Plan, Comprehensive Plan, Climate Action Plan and the Capital Facilities Plan & Transportation Improvement Plan (CFP & TIP). In addition, to help prepare for the budget development and review process, a number of workshops and information have been conducted and provided to Council that focused on both the status of the 2024 Budget, including Budget Amendments #1 and #2, and the issues facing the City in the development of the 2025 City Manager Recommended Budget including the Capital Facilities Plan and Transportation Improvement Plan process. Additionally, a key component to the budget process is public input. The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. Tonight’s meeting will include an opportunity for public input on the planned 2025 Budget. State law also requires that the City Manager provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. The 2025 Budget was delivered to Council and posted to the City website on October 9, 2024. Finally, since the presentation of the 2025 Preliminary Budget on October 22nd there have been a few minor changes to the final budget presented tonight. The first change is the movement of unfinished capital projects from the 2024 Budget into the 2025 Budget for completion. This is a standard process as most projects carry over multiple years and the movement prior to a budget amendment allows spending to occur seamlessly. These changes are outlined in detail in an attachment to this memo. The second item is the closure of the Combined Sewer Overflow (CSO) fund #463. This fund is no longer necessary as the refunding of the 2020 Water and Wastewater revenue bonds combined the debt and it is now able to be reported in the Wastewater Capital Fund. The closure of this fund will allow more efficient tracking of debt and projects associated with the CSO. Staff is requesting that City Council open the Public Hearing on the 2025 City Manager Recommended Budget, continue the public hearing until the regular meeting on December 3rd to allow for additional public input, and conduct the first reading of the ordinance adopting the 2025 Budget. Funding Overview: The 2025 Citywide Budget is set at $156,713,800 and is balanced. Attached: List of Changes for the 2025 Final Budget. 2025 Budget Ordinance. Exhibit A – Fund Summary. November 19, 2024 F - 2 REVENUE EXPENSE CHANGES FOR FINAL BUDGET 310 7910 594 6510 - 45,000 Defer GG0119 - Ennis Creek Fish Barrier Removal into 2025 310 7910 594 6510 - 50,000 Defer GG0123 - Housing Pipeline Pilot Project into 2025 310 7910 594 6510 - 587,900 Defer GG0303 - NICE Funds into 2025 310 7910 594 6510 - 125,000 Defer GG0516 - Senior Center Fire Detection System into 2025 310 7910 594 6510 - 150,000 Defer GG0416 - City Hall Fire Detection System into 2025 310 5950 594 6510 - 130,100 Defer FD0318 - Emergency Management Pods into 2025 310 8985 594 6510 - 13,500 Defer PK0223; Aluminum Bleacher Upgrades into 2025 310 8985 594 6510 - 532,100 Defer PK0719; Parks Maintenance Building into 2025 310 8985 594 6510 - 370,000 Defer PK0122; Erickson Playfield Tennis into 2025 310 8985 594 6510 - 50,000 Defer PK0423; OVC Columbarium Expansion into 2025 TOTAL CAPITAL IMPROVEMENT FUND - 2,053,600 312 7930 595 6510 - 150,000 Defer TR1118 - Revolving Street Improvements into 2025 312 7930 595 6510 - 50,000 Defer TR1109 - Marine Drive Bulkhead Repairs into 2025 312 7930 595 6510 - 15,000 Defer TR0117 - Liberty Street Reconstruction into 2025 312 7930 595 6510 - 1,154,900 Defer TR0405 - Alley Paving Revolving Funding into 2025 312 7930 595 6510 - 25,000 Defer TR0224 - Tumwater Bridge Repair into 2025 312 7930 595 6510 - 270,900 Defer TR0318 - 8th/10th Street Bike Lanes into 2025 312 7930 595 6510 - 15,000 Defer TR0618 - Stevens Middle School Walking Routes into 2025 312 7930 595 6510 - 200,000 Defer TR0619 - Race Street Complete Construction Phase II into 2025 TOTAL TRANSPORTATION BENEFIT DISTRICT FUND- 1,880,800 452 7388 594 6510 - 60,000 Defer WT0121 - White Creek & 3rd Street Main Crossing into 2025 452 7388 594 6510 - 300,000 Defer WT0320 - Morse Creek Transmission Main Eval/Design into 2025 452 7388 594 6510 - 60,000 Defer WT0123 - 11th Street ROW Tumwater Creek Crossing into 2025 452 7388 594 6510 - 60,000 Defer WT0223 - 14th Street ROW Tumwater Creek Crossing into 2025 452 7388 594 6510 - 549,000 Defer WT0122 - Elwha - Fish Screen Facility Improvements into 2025 TOTAL WATER CAPITAL FUND - 1,029,000 453 7488 594 6510 - 250,000 Defer WW0523 - WWTP UST Tank Replacement into 2025 453 7488 594 6510 - 22,200 Defer WW0419 - WWTP HVAC Replacement into 2025 453 7488 594 6510 - 30,000 Defer WW0518 - Francis Street Sewer Trestle Repair into 2025 453 7488 594 6510 - 30,000 Defer WW0124 - WWTP Gas Flare System Replacement into 2025 453 7488 594 6510 - 15,000 Defer WW0316 - CSO 6 and 7 Reconstruction into 2025 453 7488 343 5021 2,357,800 - CSO Surcharge from 463 Fund 453 7488 361 1100 53,000 - Investment Interest - CSO from 463 Fund 453 7488 582 7810 - 1,631,100 CSO - Principal Payment from 463 Fund 453 7488 592 8310 - 470,900 CSO - Interest Payment from 463 Fund 453 7488 594 6510 - 750,000 WW0918 - 2025 Neighborhood Sewer Rehabilitation from 463 Fund TOTAL WASTEWATER CAPITAL FUND2,410,800 3,199,200 2025 BUDGET - CHANGES FOR FINAL ACCOUNT November 19, 2024 F - 3 456 7688 594 6510 - 11,000 Defer DR0213; H Street Outfall Improvements into 2025 456 7688 594 6510 - 37,500 Defer DR0215; Francis Street Outfall into 2025 456 7688 594 6510 - 103,000 Defer DR0322; Park Ave. Outfall to Peabody Creek into 2025 TOTAL STORMWATER CAPITAL FUND - 151,500 463 7489 343 5021 (2,357,800) - CSO Surcharge to 453 Fund 463 7489 361 1100 (53,000) - Investment Interest - CSO to 453 Fund 463 7489 582 7810 - (1,631,100) CSO - Principal Payment to 453 Fund 463 7489 592 8310 - (470,900) CSO - Interest Payment to 453 Fund 463 7489 594 6510 - (750,000) WW0918 - 2025 Neighborhood Sewer Rehabilitation to 453 Fund TOTAL CSO CAPITAL FUND (2,410,800) (2,852,000) 501 7630 594 6410 - 30,000 Defer #1248- Lincoln Welder (Equipment Services) into 2025 501 7630 594 6410 - 30,000 Defer #1569 Catepillar Wheel Loader (Equipment Services) into 2025 501 7630 594 6410 - 985,000 Defer #3 Pierce Pumper (Fire) into 2025 501 7630 594 6410 - 44,300 Defer #4301- GMC Sierra 1500 Pickup (Engineering) into 2025 501 7630 594 6410 - 9,500 Defer Herb Spray Attachment (Stormwater) into 2025 501 7630 594 6410 - 250,000 Defer Permeable Pavement Cleaner (Stormwater) into 2025 501 7630 594 6410 - 339,000 Defer #1790- International 5YD Dump Truck (Street) into 2025 TOTAL EQUIPMENT SERVICES FUND - 1,687,800 502 2082 594 6510 - 39,400 Defer IT1018 - UPS Replacement - Disaster Recovery Data Center into 2025 502 2082 594 6510 - 150,000 Defer IT0124 - Primary Data Backup Systems Replacement into 2025 502 2082 594 6510 - 36,000 Defer IT0119 - Wireless Bridge into 2025 502 2082 594 6510 - 22,000 Defer IT0324 - Primary Data Backup Tape Storage Safe into 2025 502 2082 594 6510 - 30,000 Defer IT0224 - Primary Data Center Fiber Switch Replacement into 2025 TOTAL IT CAPITAL FUND - 277,400 - 7,427,300 TOTAL ALL FUNDS November 19, 2024 F - 4 -1- ORDINANCE NO. ____ AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2025 budget for the fiscal year ending December 31, 2025. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, requirements and expenses of government of the City included in the 2025 City Manager’s recommended budget for the fiscal year ending December 31, 2025, as attached hereto as Exhibit “A”; and WHEREAS, a notice was published that the City Council would hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hal l, on Tuesday, November 19, 2024, and Tuesday, December 3, 2024, for the purpose of making and adopting a budget for fiscal year 2025 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place, did conduct public hearings, and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2025 is hereby adopted at the fund level in its form and content as set forth in the document entitled “City of Port Angeles, Washington 2025, Budget,” a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. November 19, 2024 F - 5 -2- Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2025 are set forth in summary form in Exhibit A that is attached hereto, and are hereby appropriated for expenditure by fund. Section 3. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the ____rd day of December, 2024. ______________________________ Kate Dexter, Mayor ATTEST: _______________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney PUBLISHED: , 2024 By Summary November 19, 2024 F - 6 CITY of PORT ANGELES 2025 Budget Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance Est.Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:6,883,260 6,596,260 001.1160 City Council 80,900 98,500 001.1210 City Manager 363,100 681,600 001.1211 Customer Commitment - 2,500 001.1220 Human Resources 182,900 434,800 001.1230 City Clerk 163,000 354,300 001.2001 Finance - Revenue 16,643,700 - 001.2020 Finance Administration 218,800 1,193,900 001.2023 Accounting 837,500 1,196,600 001.2025 Customer Service 1,510,900 1,474,000 001.2070 Reprographics 40,200 49,500 001.3030 City Attorney 199,700 665,600 001.3012 Jail Contributions - 1,127,100 001.4060 Planning 681,200 877,100 001.4050 Building 733,200 586,900 001.4071 Economic Development - 71,900 001.5010 Police Administration 1,000 926,100 001.5012 PenCom/Capital Transfers 458,700 669,300 001.5021 Police Investigation - 1,310,100 001.5022 Police Patrol 839,600 4,338,800 001.5026 Police Reserves & Volunteers - 11,000 001.5029 Police Records 9,500 523,500 001.5050 Police Facilities Maintenance 16,100 9,200 001.6010 Fire Administration 74,100 319,200 001.6012 PenCom/Medic I Support - 418,100 001.6020 Fire Suppression - 1,754,200 001.6030 Fire Prevention 235,000 188,300 001.6045 Fire Training - 117,300 001.6050 Fire Facilities Maintenance - 70,300 001.7010 Public Works Administration 2,473,600 2,994,800 001.7012 Public Works CIP - 130,000 001.7032 Public Works Telecommunications 32,800 32,800 001.8010 Parks Administration - 486,800 001.8012 Senior Center 34,000 174,100 001.8050 Ocean View Cemetery 250,000 203,600 001.8080 Park Facilities - 2,177,600 001.8112 Senior Center Facilities - 63,000 001.8131 Central Services Facilities 632,700 655,800 001.8155 Facility Rentals 80,500 94,000 001.9029 General Unspecified - 597,500 001 TOTAL General Fund 6,883,260 26,792,700 27,079,700 6,596,260 Funds 2025 Budget November 19, 2024 F - 7 CITY of PORT ANGELES 2025 Budget Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Balance Est.Balance - Est. SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 1,024,616 1,060,500 1,007,500 1,077,616 102 Street Fund 428,412 2,145,300 2,206,600 367,112 105 Real Estate Excise Tax-1 (REET-1) Fund 166,821 337,300 150,000 354,121 107 PenCom Fund 1,293,233 3,985,100 4,290,100 988,233 160 Real Estate Excise Tax-2 (REET-2) Fund 228,299 329,500 444,100 113,699 165 Business Improvement Area 91,194 33,700 - 124,894 172 Port Angeles Housing Rehab. Fund 2,742,843 638,400 111,700 3,269,543 175 Code Compliance Fund 56,416 257,100 257,100 56,416 TOTAL Special Revenue Funds 6,031,834 8,786,900 8,467,100 6,351,634 DEBT SERVICE FUNDS 217 2015 LTGO Bond - Refunding (W.U.G.A.)19,087 235,000 232,900 21,187 TOTAL Debt Service Funds 19,087 235,000 232,900 21,187 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 13,014,922 23,464,700 23,851,800 12,627,822 402 Water Utility Fund 7,671,858 9,720,900 10,110,600 7,282,158 403 Wastewater Utility Fund 1,230,826 9,031,300 9,174,500 1,087,626 404 Solid Waste Utility Fund (647,225)16,200,700 17,579,300 (2,025,825) 406 Stormwater Utility Fund 1,930,861 3,512,100 3,661,700 1,781,261 409 Medic 1 Utility Fund 1,404,391 4,618,300 4,651,600 1,371,091 413 Harbor Clean-up Fund (398,622)2,050,600 2,050,600 (398,622) 421 Conservation Fund 301,325 539,300 539,300 301,325 TOTAL Enterprise / Utility Funds 24,508,336 69,137,900 71,619,400 22,026,836 INTERNAL SERVICE FUNDS 501 Equipment Services 3,829,293 3,297,600 5,642,800 1,484,093 502 Information Technology 627,582 3,000,300 3,290,600 337,282 503 Self-Insurance 864,147 8,667,100 8,667,100 864,147 TOTAL Internal Service Funds 5,321,022 14,965,000 17,600,500 2,685,522 FIDUCIARY FUNDS 602 Firemen's Pension Fund 163,693 200 42,500 121,393 TOTAL Fiduciary Funds 163,693 200 42,500 121,393 PERMANENT FUNDS 601 Cemetery Endowment Fund 415,344 4,900 - 420,244 TOTAL Permanent Funds 415,344 4,900 - 420,244 Funds 2025 Budget November 19, 2024 F - 8 CITY of PORT ANGELES 2025 Budget Ordinance - Exhibit A CAPITAL FUNDS 310 Governmental Capital Improvement Fund 3,312,131 756,900 3,190,600 878,431 312 Transportation Capital 5,589,713 8,473,300 11,701,700 2,361,313 316 Governmental Park Improvement Fund 354,053 12,500 - 366,553 451 Electric Capital Fund 10,781,381 1,221,000 6,411,000 5,591,381 452 Water Capital Fund 6,140,289 1,150,000 2,205,000 5,085,289 453 Wastewater Capital Fund 1,714,339 3,730,800 4,414,700 1,030,439 454 Solid Waste Capital Fund 1,472,434 1,799,600 1,194,400 2,077,634 456 Stormwater Capital Fund 2,943,672 626,000 953,100 2,616,572 TOTAL Capital Funds 32,308,012 17,770,100 30,070,500 20,007,612 SUB-TOTAL ALL FUNDS 75,650,588 137,692,700 155,112,600 58,230,688 Reserves - Designated 1,601,200 Reserves Used 19,021,100 TOTAL CITYWIDE ALL FUNDS 75,650,588 156,713,800 156,713,800 58,230,688 November 19, 2024 F - 9 2025 BUDGET Public Hearing | November 19, 2024 BALANCING THE 2025 BUDGET The 2025 Citywide Budget is balanced without reducing the core services expected by City residents. Use of reserves in any fund are the result of one-time projects and items. Citywide Total Budget $156,713,800. More than $32.1 million in capital funding. Overall, a 15.2% decrease compared to 2024. 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 2 BALANCING THE 2025 GENERAL FUND BUDGET REVENUE $27,079,700 Use of reserves in the amount of $287,000, is planned for one-time capital and one-time large specialized projects only. The use of reserves held for specific purposes is also planned in the 2025 Budget. EXPENDITURES $27,079,700 The 2025 General Fund Balance will be 25.0%. 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 3 STRATEGIC PLANNING & THE BUDGET Community Resilience Citywide Resource Optimization Housing Infrastructure Development, Maintenance & Connectivity 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 4 Capital Facilities Plan & Transportation Improvement Plan prepared and Adopted. Council budgetary direction is received through Strategic Planning, Long-range planning, policy updates, budget work sessions and/or retreats. OCT. – DEC. AUG – SEPT. JUNE- JULY JAN. - JUNE THE BUDGET PROCESS Departments enter revenue and expenditure budgets. Personnel worksheets reviewed by Department Directors. Council Strategic Planning Retreat Departmental Requests delivered to City Manager for review. City Manager meets with Dept. Directors to review requests. Preliminary Budget is updated based on meetings and City Manager input. Recommended Preliminary Budget complete and posted. Workshops and Public Hearings are held on the Preliminary Budget, Revenue Sources and Property Tax. Final Budget is adopted. Planned for December 3rd. 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 5 ALL CITY FUNDS 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 6 ALL CITY REVENUE $$% Taxes $18,907,074 $18,844,104 $20,166,622 $19,782,600 $20,281,100 498,500 2.52% Licenses & Permits 609,047 651,530 585,057 1,470,300 1,163,900 (306,400)-20.84% Intergovt. Revenue 7,707,719 7,456,902 12,591,033 24,304,300 15,161,300 (9,143,000)-37.62% Charges for Goods & Svcs.71,950,423 73,355,711 75,610,703 82,383,100 80,522,900 (1,860,200)-2.26% Fines & Penalties 695 596 1,435 1,500 1,500 - 0.00% Miscellaneous Revenue 5,522,115 (38,793)13,228,382 11,579,700 12,406,600 826,900 7.14% Capital Contributions 108,967 111,806 248,169 150,000 231,300 81,300 54.20% Non-Revenues - 2,000,000 400,000 1,535,400 791,600 (743,800)-48.44% Other Financing Sources 12,735,488 7,278,582 11,521,747 17,760,300 7,132,500 (10,627,800)-59.84% Reserves Used - - - 25,868,700 19,021,100 (6,847,600)-26.47% TOTAL REVENUE $117,541,528 $109,660,438 $134,353,148 $184,835,900 $156,713,800 (28,122,100)-15.21% Change from Prior Yr. $$$5,375,576 ($7,881,090)$24,692,710 $50,482,752 Change from Prior Year %4.79%-6.70%22.52%37.57% 2025 PROPOSED BUDGET VARIANCE FROM 2024 BUDGET AMEND. #32021 ACTUAL REVENUE 2024 BUDGET AMEND. #3 2022 ACTUAL 2023 ACTUAL 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 7 ALL CITY REVENUE Taxes 10.68% Licenses & Permits 0.67% Intergovt. Revenue 6.74% Charges for Goods & Svcs. 45.45% Fines & Penalties 0.00% Miscellaneous Revenue 7.10% Capital Contributions 0.15%Non- Revenues 0.90% Other Financing Sources 4.55% Reserves Used 19.35% CITYWIDE REVENUES BY CATEGORY (TOTAL $156,713,800) 25.61%22.65%25.67%1.42%2.13%6.93%2.78%4.23%3.05%5.55%Other UtilityPhoneTBDHousingLodgingREET I &II Criminal Justi TAXESPropertySales 27.67%10.72%13.91%21.72%4.02%4.08%1.45%11.80%0.45%2.42%0.67%1.10%Other Internal ChargesParks & RecreationEquipment Replacements ElectricWaterWastewaterSolid WasteStormwater CHARGES Conservation Medic OneLicenses & Permits 13.70%1.72%Judgements/Settlements 9.98%69.83%4.77% Interest EarnedRentals/Leases OtherInsurance Transfers MISCELLANEOUS 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 8 ALL CITY EXPENDITURES $$% Salaries and Wages $21,069,698 $24,359,884 $32,033,353 $29,618,500 $30,080,500 462,000 1.56% Personnel Benefits 7,750,393 8,079,087 9,487,617 10,704,100 11,288,200 584,100 5.46% Supplies 18,586,655 18,669,858 16,468,877 21,295,800 15,295,800 (6,000,000)-28.17% Other Services & Charges 38,403,813 42,174,735 44,125,258 52,527,700 52,885,900 358,200 0.68% Intergovmt/Interfund Svcs 12,793,257 8,528,681 13,433,101 18,712,100 8,708,400 (10,003,700)-53.46% Capital Outlay 8,052,013 8,890,649 15,213,147 44,001,900 32,147,300 (11,854,600)-26.94% Debt Service: Principal 5,144,091 6,669,747 4,579,074 3,320,400 3,028,600 (291,800)-8.79% Debt Service: Interest 1,958,336 1,635,105 1,497,911 1,375,400 1,320,600 (54,800)-3.98% Interfund Pmts. for Services 314,682 348,395 407,894 299,300 357,300 58,000 19.38% Designated for Reserves - - - 2,980,700 1,601,200 (1,379,500)-46.28% TOTAL EXPENDITURES $114,072,938 $119,356,141 $137,246,232 $184,835,900 $156,713,800 (28,122,100)-15.21% Change from Prior Yr. $$$1,906,986 $5,283,203 $17,890,091 $47,589,668 Change from Prior Year %1.70%4.63%14.99%34.67% 2025 PROPOSED BUDGET VARIANCE FROM 2024 BUDGET AMEND. #3 EXPENDITURES 2024 BUDGET AMEND. #3 2021 ACTUAL 2022 ACTUAL 2023 ACTUAL 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 9 ALL CITY EXPENDITURES Salaries and Wages 16.80% Personnel Benefits 5.86% Supplies 11.70% Other Services & Charges 27.97% Intergovmt/I nterfund Svcs 9.82% Capital Outlay 23.79%Debt Service: Principal 1.77% Debt Service: Interest 0.68% Interfund Pmts. for Services 0.09% Designated for Reserves 1.50% CITYWIDE EXPENDITURES BY CATEGORY (TOTAL $156,713,800) Professional Services 11.68%Medical & Benefit Premiums 10.75%Taxes 18.89%Allocations 11.79%Repairs & Maintenance 4.22%Equipment Services 7.00%IT Allocations 4.64%Other 15.10%Liability Insurance 8.88%Utilities 3.21%Communication 1.11%Travel & Training 1.05%Conservation Incentives 0.69%PenCom User Fees 0.97% OTHER SERVICES AND CHARGES Capital 60.22%Street/Medic 1/Code Enforcement Transfers 19.14%Contract for Jail Services 12.94%Debt 2.68%Other 5.02% INTERFUND SERVICES 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 10 ALL CITY FUND BALANCES 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 140.0% % of 2025 Expenditures Fund Balance Target % 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 11 GENERAL FUND The main operating fund of the City 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 12 GENERAL FUND REVENUE $$% Taxes 15,179,927$ 15,023,317$ 16,274,551$ 16,338,700$ 16,365,900$ 27,200 0.17% Licenses & Permits 486,789 509,223 474,339 1,257,100 950,700 (306,400) -24.37% Intergovt. Revenue 1,932,181 2,155,272 2,527,702 4,014,100 1,461,900 (2,552,200) -63.58% Charges for Goods & Svcs.4,817,582 4,927,960 5,737,412 6,517,300 7,188,300 671,000 10.30% Fines & Penalties 695 596 1,435 1,500 1,500 - 0.00% Miscellaneous Revenue 67,490 (578,670) 696,753 230,400 637,300 406,900 176.61% Prop./Trust Income - - - - - - N/A Non-Revenues - - - - - - N/A Other Financing Sources 63,566 121,889 88,000 160,700 187,100 26,400 16.43% TOTAL REVENUE 22,548,230$ 22,159,587$ 25,800,192$ 28,519,800$ $26,792,700 (1,727,100) -6.06% Change from Prior Yr. $$737,981$ (388,643)$ 3,640,605$ 2,719,608$ Change from Prior Year %3.38%-1.72%16.43%10.54% 2023 ACTUAL 2021 ACTUAL REVENUE 2024 BUDGET AMEND. #3 2025 PROPOSED BUDGET VARIANCE FROM 2024 BUDGET AMEND. #32022 ACTUAL 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 13 Taxes, 61.08% Licenses & Permits, 3.55% Intergovt. Revenue, 5.46% Charges for Goods & Svcs., 26.82% Fines & Penalties, 0.01% Miscellaneous Revenue, 2.38% Other Financing Sources, 0.70% GENERAL FUND REVENUE Allocations 86.77% Activity & Rental Fees 1.12% Planning Fees 4.43% Cemetery Services 3.48% Other 4.20% CHARGES FOR SERVICES Property Tax 32.05% Utility Tax 32.03% Sales Tax 29.96% Other Tax 5.96% TAXES 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 14 GENERAL FUND EXPENDITURES $$% Salaries and Wages 9,616,205$ 10,123,753$ 10,970,041$ 12,328,600$ 13,430,500$ 1,101,900 8.94% Personnel Benefits 3,667,459 3,800,904 4,078,872 4,482,400 4,800,300 317,900 7.09% Supplies 603,268 878,667 914,943 981,400 888,600 (92,800) -9.46% Other Services & Charges 5,318,598 5,284,183 5,815,320 6,240,800 5,005,200 (1,235,600) -19.80% Intergovmt/Interfund Svcs 3,746,895 2,996,612 3,624,807 4,899,300 2,955,100 (1,944,200) -39.68% Capital Outlay - - - - - - N/A Debt Service: Principal - - 5,909 - - - N/A Debt Service: Interest - 3 93 - - - N/A Interfund Pmts. for Services 49,754 12,991 13,033 - - - N/A TOTAL EXPENDITURES 23,002,179$ 23,097,113$ 25,423,018$ 28,932,500$ $27,079,700 (1,852,800) -6.40% Change from Prior Yr. $$1,640,243$ 94,934$ 2,325,905$ 3,509,482$ Change from Prior Year %7.68%0.41%10.07%13.80% FUND BALANCE $7,738,465 $6,723,372 $7,295,960 $6,969,560 $6,919,560 USE OF ASSIGNED FUNDING $16,300 $16,300 $16,300 $86,300 $237,000 Change from Prior Yr. $$($462,041)($1,015,093)$572,588 ($326,400)($50,000) Change from Prior Year %-5.63%-13.12%8.52%-4.47%-0.72% 2023 ACTUAL 2021 ACTUAL EXPENDITURES 2024 BUDGET AMEND. #3 2025 PROPOSED BUDGET VARIANCE FROM 2024 BUDGET AMEND. #32022 ACTUAL 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 15 Salaries and Wages 49.60% Personnel Benefits 17.73% Supplies 3.28%Other Services & Charges 18.48% Intergovmt/I nterfund Svcs 10.91% GENERAL FUND EXPENDITURES Professional Services 14.92% Equipment Services 21.69% IT Services 13.78% Utilities 10.88% PenCom User Fees 6.60% Communication 6.85% Travel & Training 4.57% Insurance 9.17% Repairs & Maintenance 4.56% Façade Improvements 0.00% Other Services & Charges 6.98% SERVICES & CHARGES Transfers - Street Fund 28.62% Contract for Jail Services 38.14% Transfers - Medic 1 Fund 8.98% Transfers - Capital 14.15% Transfers - Debt Service 1.43% Transfers - Code Enforceme 8.68% INTERGOVERNMENTAL 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 16 FINAL UPDATES Proposed changes that have occurred as compared to the 2025 Preliminary Budget document 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 17 EXPENDITURES INCREASED $7,427,300 General Government $2,053,600 Transportation Projects $1,880,800 Information Technology $277,400 Equipment Services $1,687,400 Water Projects $1,029,000 Wastewater/CSO Projects $347,200 Stormwater Projects $151,500 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 18 Deferred projects not started in 2024 to the 2025 Budget for completion as well a s closure of the CSO Fund. CONCLUSION The Budget carefully reflects the visions, goals and long-term planning of Council and Community. Years of cautious budget planning have enabled the City to provide exemplary services to our community and move in the direction of building key services. The Budget demonstrates the City’s commitment to affordability, fiscal stewardship and provision of essential services 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 19 NEXT STEPS DEC 3 2025 Budget Public Hearing & 2nd Reading of Ordinance NOV 19 2025 Property Tax Public Hearing, Adoption of Ordinance /Resolution, 2025 Budget Presentation, Public Hearing & 1st Reading of Ordinance 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 20 PUBLIC HEARING & DISCUSSION Staff requests Council: Open the Public Hearing on the 2025 Budget Continue the Public Hearing to the December 3rd meeting, and Conduct the first reading of the ordinance adopting the 2025 Budget. Questions and Discussion from Council 20 2 5 B u d g e t Public Hearing | November 19, 2024 | Slide 21 Date: November 19, 2024 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: Ordinance Levying 2024 Property Tax for Collection in 2025 Background / Analysis: In accordance with state law, the 2025 Preliminary Budget was filed with the City Clerk on October 9, 2024. In addition, a presentation of estimated 2025 Revenues was provided to Council at a public hearing on October 15th. This presentation included a brief summary of the property tax increase anticipated in 2025, including the assumption of a 1% increase. During the November 6th meeting a presentation was provided that highlighted the property tax levy increase proposed and summarized average changes to homeowners. State law also requires that the City levy property taxes before November 30th each year. Tonight’s public hearing will include an opportunity for comments on the 2024 levying of property tax collection in 2025 with the adoption of the ordinance and resolution to levy property tax in 2025 to follow. The City Council by simple majority vote can increase the regular property tax levy by the lesser of one percent, or the amount of the implicit price deflator (IPD). For 2025 collection, the IPD is 2.57%. This means the maximum allowable increase in 2025 is 1.0%. The estimated value of a 1% increase in property tax collection in 2025 is approximately $51,100. Summary: In accordance with State law the City of Port Angeles is required to levy property taxes before November 30. During the November 6th meeting there was a presentation on property taxes, and an opportunity for the public to comment on the proposed 1.0% increase to the levy during the public hearing. This is the second reading of the property tax ordinance, the continuation of the public hearing and the reading of the resolution. Funding: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2025 is estimated to be $5,245,500. Recommendation: It is recommended tonight that the City Council should: 1.Complete the continued Public Hearing on the Property Tax Ordinance from the November 6th meeting. 2.Conduct the second reading of the Ordinance levying property tax for collection in 2025 and adopt the ordinance; and 3.Conduct the reading of the resolution authorizing the regular property tax levy and pass the resolution. November 19, 2024 F - 10 Per section 2.13 of the City’s Financial Policies Council has directed the incorporation of the 1% increase on an annual basis. The City is also able to collect property tax on the value of new construction added during the past year, this is estimated at $31,900 in 2025. These estimations are subject to change until Clallam County certifies the tax levy. Funding Overview: Property tax is the City’s largest source of funding for general City services. Total property tax collection for 2025 is estimated to be $5,245,500. Attached: 1. Ordinance Levying 2024 Property Tax for Collection in 2025. 2. Resolution authorizing the regular property tax levy November 19, 2024 F - 11 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for collection in the fiscal year 2025, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council intends to levy property taxes for collection in 2025. WHEREAS, the City Council has adopted a Resolution pursuant to RCW 84.55.120 authorizing for the 2025 levy a 1.0%, or $51,074.13, increase over the actual levy for 2024. WHEREAS, the City’s actual levy amount from the previous year was $5,107,412.86; and, WHEREAS, the City’s population is greater than 10,000, NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The amount of the actual levy for the fiscal year commencing January 1, 2025 shall be an increase of $51,074.13 which is a 1.0 percent increase from the previous year, plus: Additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state-assessed property, any annexations that have occurred and refunds made. Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2025, as set forth in Section 1 of this Ordinance. Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ___ day of November 2024. Kate Dexter, Mayor ATTEST: _____________________________ APPROVED AS TO FORM: _____________________________ November 19, 2024 F - 12 Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ,2024 (By Summary) November 19, 2024 F - 13 1 RESOLUTION NO. ________ A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120, authorizing an increase in the regular property tax levy for 2025. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2025; and WHEREAS, the City Council on the 15th day of October, 2024, held a public hearing on revenue sources for the City’s 2025 current expense budget (General Fund); and WHEREAS, the population of Port Angeles is greater than 10,000; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: Section 1. An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2025 tax year; and Section 2. The dollar amount of the increase over the actual levy amount from the previous year shall be $51,074.13, which is a percentage increase of 1.0 percent from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of the state-assessed property, any annexations that have occurred and refunds made; and PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2024. _______________________________ Kate Dexter, Mayor ATTEST: ________________________________ Kari Martinez-Bailey, City Clerk APPROVED AS TO FORM: _______________________________ William E. Bloor, City Attorney November 19, 2024 F - 14 Date: November 19, 2024 To: City Council From: Nathan West, City Manager Sarina Carrizosa, Finance Director Subject: 2024 Budget Amendment #3 Background / Analysis: The 3rd Amendment will align the budget with the changes to City revenues and expenditures that occurred in the last portion of the year, including deferring projects to 2025, increasing expenditures to complete projects, and other miscellaneous budgetary changes and corrections. Most of these changes have already been approved by Council. With this amendment, the projected year-end unassigned fund balance in the General Fund is estimated to be $6,883,260 or 26.5%. Some of the individual actions require funding to come from reserves (money unspent at the end of the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a super majority of the entire Council, or five (5) affirmative votes. Attached is a detailed list of proposed budget changes, the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2024 Budget amendment #2 and proposed amendment #3. This is the first reading of this ordinance, with adoption scheduled for December 3rd. Tonight’s meeting will include the first reading of the third budget amendment ordinance and continuation of the ordinance. Funding Overview: The 3rd amendment to the 2024 Budget is balanced at $184,835,900. Summary: The 2024 Budget is being amended for the third and final time to adjust several funds to reflect changes in revenues and expenditures that have occurred during the final months of the year. As this budget amendment includes changes to revenues, as well as an authorization to use funds from reserves, the ordinance must be approved by a super-majority of the entire Council or at least five (5) affirmative votes. This is the first reading of this ordinance. Funding: The 3rd amendment to the 2024 Budget is balanced at $184,835,900. Recommendation: It is recommended the City Council should: 1. Conduct the first reading of the 2024 Budget amendment #3 ordinance; and 2. Continue to the December 3rd Council meeting. November 19, 2024 G - 1 Attached: List of proposed budget changes. 2024 Budget Ordinance – Amendment #3. Exhibit A. November 19, 2024 G - 2 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes Recall Petition Legal Services - 70,000 001-1160-511.41-50 Council Approved Increase Sales Tax 352,600 - 001-2001-313.11-00 FEMA grant for Police overtime 12,000 - 001-5022-334.06-90 Grant Funding Police Overtime - 178,600 001-5022-521.10-11 L&I Grant Reimbursement for Gear Lockers 22,000 - 001-6020-334.06-90 Grant Funding WSP Fire Academy - 19,300 001-6020-522.43-10 Fire Investigation, Software & ICC Fire Plans Examiner Training - 9,700 001-6030-522.43-10 PAFD Gear lockers - 22,400 001-6050-522.31-20 Grant Funded TR1215 - City Hall Parking Lot - (58,300) 001-7012-597.59-91 Alignment with Capital Facilities Plan Final ARPA Funding (33,300) - 001-9029-333.21-02 Grant Funding Correction Final ARPA Funding - 198,300 001-9029-518.41-50 Grant Funded Short term rental inspections 216,000 001-4060-322.10-27 Criminal Justice Sales Tax 32,300 001-5012-313.71-00 TOTAL GENERAL FUND 601,600 440,000 PK0324 - City Pier Tower - 574,500 101-1430-597.59-91 Budget Account Correction PK0324 - City Pier Tower - (574,500) 101-1430-557.41-50 Budget Account Correction PK0324 - City Pier Tower - 100,000 101-1430-597.59-91 Council Approved 8/20/24 PK0316 Locomotive #4 - 60,000 101-1430-597.59-91 Budget Account Correction PK0316 Locomotive #4 - (60,000) 101-1430-557.41-50 Budget Account Correction Additonal Marketing - 10,400 101-1430-557.41-50 Council Approved 11/6/2024 Second Round LTAX Grants - 55,000 101-1430-557.41-50 Council Approved 8/20/2024 TOTAL LODGING TAX FUND - 165,400 Downtown event reimbursment - 20,000 165-4078-558.41-50 TOTAL PBIA FUND - 20,000 GG0123 Housing Pipeline Project - (50,000) 172-4130-597.59-99 Budget Account Correction GG0123 Housing Pipeline Project - 50,000 172-4130-597.59-91 Budget Account Correction Housing Administrator Transfer - (72,700) 172-4130-597.59-99 Budget Account Correction Housing Administrator Transfer - 72,700 172-4130-597.59-94 Budget Account Correction TOTAL HOUSING FUND - - Increase E-911 Sales Tax 45,000 - 107-5160-337.10-10 Increase Overtime - 45,000 107-5160-528.10-11 PD0121 - Joint Public Safety Facility - 150,000 107-5160-597.59-91 Capital Sales Tax Offset - PD0121 - Joint Public Safety Facility 150,000 - 107-5160-337.10-10 TOTAL PENCOM FUND 195,000 195,000 Landfill Bluff Stabilization Debt - Investment Interest (4,400) - 216-2437-361.11-00 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Transfers (598,800) - 216-2437-397.10-92 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Professional Services - (300) 216-2437-591.41-50 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Principal Payment - (310,000) 216-2437-591.71-10 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Interest Payment - (288,500) 216-2437-591.83.10 Close Fund/Transfer to Solid Waste Capita TOTAL LANDFILL BLUFF STABILIZATION DEBT FUND (603,200) (598,800) Detailed List of Proposed Budget Changes - 2024 Budget Amendment #3 November 19, 2024 G - 3 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes GG0119 - Ennis Creek Fish Barrier Removal - (45,000) 310-7910-594.65-10 Carry to the 2025 Budget GG0123 - Housing Pipeline Pilot Project - (50,000) 310-7910-594.65-10 Carry to the 2025 Budget GG0303 - NICE Funds - (587,900) 310-7910-594.65-10 Carry to the 2025 Budget GG0516 - Senior Center Fire Detection System - (125,000) 310-5950-594.65-10 Carry to the 2025 Budget GG0416 - City Hall Fire Detection System - (150,000) 310-5950-594.65-10 Carry to the 2025 Budget FD0318 - Emergency Management Pods - (130,100) 310-5950-594.65-10 Carry to the 2025 Budget PD0222 - Pencom Radio/Phone Traffic Recording - 13,800 310-5950-594.65-10 Carried forward from 2023. SCBA G1 masks - 19,500 310-5950-594.65-10 Marathon Petroleum Grant for nozzle replacements 5,000 - 310-5950-334.01-20 Grant Funding PD0121 - Joint Public Safety Facility - 150,000 310-5950-594.65-10 PD0121 - Joint Public Safety Facility 150,000 - 310-5950-397.10-91 Nozzle Replacement - 5,000 310-5950-594.65-10 Grant Funded PK0316-Locomotive #4 Refurbishment (52,000) - 310-8985-397.10-91 Budget Correction PK0324 - City Pier Tower 100,000 - 310-8985-397.10-91 City Council approved 8/20/2024 PK0316-Locomotive #4 Refurbishment 60,000 - 310-8985-397.10-91 Align with Capital Facilities Plan PK0220 - Synthetic Field Turf @ Volunteer Field - 26,100 310-8985-594.65-10 Carried forward from 2023. PK0223 - Aluminum Bleacher Upgrades - (13,500) 310-8985-594.65-10 Carry to the 2025 Budget PK0719 - Parks Maintenance Building - (532,100) 310-8985-594.65-10 Carry to the 2025 Budget PK0122 - Erickson Playfield Tennis Court Improvement - (370,000) 310-8985-594.65-10 Carry to the 2025 Budget PK0222 - OVC Columbarium Expansion - (50,000) 310-8985-594.65-10 Carry to the 2025 Budget PK0423 - City Pier Tower Repair - 100,000 310-8985-594.65-10 City Council approved 8/20/2024 PK0523 - Dream Park Rebuild - 31,400 310-8985-594.65-10 TOTAL GOVERNMENT CAPITAL FUND 263,000 (1,707,800) Diamond Dust for Civic Field 7,500 - 316-8982-362.40-13 Diamond Dust for Civic Field - 7,500 316-8982-594.65-10 TOTAL PARK IMPROVEMENT FUND 7,500 7,500 TR0322 - Intersection control Study 50,000 - 312-7930-397.10-91 Align with Capital Facilities Plan TR1215 - City Hall Parking Lot (58,300) - 312-7930-397.10-91 TR1215 - City Hall Parking Lot 10,400 - 312-7930-397.10-91 TR1118 - Revolving Street Improvements - (150,000) 312-7930-595.65-10 Carry to the 2025 Budget TR1109 - Marine Drive Bulkhead Repairs - (50,000) 312-7930-595.65-10 Carry to the 2025 Budget TR0117 - Liberty Street Reconstruction - (15,000) 312-7930-595.65-10 Carry to the 2025 Budget TR0405 - Alley Paving Revolving Funding - (1,154,900) 312-7930-595.65-10 Carry to the 2025 Budget TR0224 - Tumwater Bridge Repair - (25,000) 312-7930-595.65-10 Carry to the 2025 Budget TR0318 - 8th/10th Street Bike Lanes *- (270,900) 312-7930-595.65-10 Carry to the 2025 Budget TR0618 - Stevens Middle School Walking Routes *- (15,000) 312-7930-595.65-10 Carry to the 2025 Budget TR0619 - Race Street Complete Construction Phase II *- (200,000) 312-7930-595.65-10 Carry to the 2025 Budget TOTAL TBD CAPITAL FUND 2,100 (1,880,800) Clean Energy Grant 439,600 - 401-7180-334.04-20 Grant Funding Light Ops Overtime - 145,000 401-7180-533.10-11 TOTAL ELECTRIC UTILITY FUND 439,600 145,000 Digester Gas Mix System - 10,000 403-7480-594.64-10 TOTAL WASTEWATER UTILITY FUND - 10,000 Increase Transfer Station Revenue 235,900 - 404-7538-343.70-13 Increased Transport Costs - 235,900 404-7538-537.41-51 TOTAL SOLID WASTE FUND 235,900 235,900 TR1215- City Hall Parking lot - 10,400 406-7412-597.59-91 TOTAL STORMWATER FUND - 10,400 November 19, 2024 G - 4 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes UW CROA Grant - Community Paramedic 175,000 - 409-6027-334.05-40 Approved by Council 4/21/24 Clallam Co. Health and Human Services Grant - Community Paramedic 120,000 - 409-6027-337.10-50 Grant Funding EMS Alt Response bags - 6,100 409-6025-526.31-13 Grant Funded EMS Alt Response bags, KNOX boxes ultrasound system and laryngosco - 21,800 409-6025-526.31-01 Grant Funded EMS SAFES for Rigs - 300 409-6025-526.31-08 Grant Funded EMS Vehicle Graphics - 4,000 409-6025-526.41-50 Grant Funded EMS Alt Response Pagers - 3,900 409-6025-526.42-10 Grant Funded Zoll Service Contract Renewal - 1,200 409-6025-526.41-50 UTV Purchase - 39,400 409-6025-526.45-20 Approved by Council 9/17/24 TOTAL MEDIC 1 UTILITY FUND 295,000 76,700 WT0121 - White Creek & 3rd Street Main Crossing - (60,000) 452-7388-594.65-10 Carry to the 2025 Budget WT0320 - Morse Creek Transmission Main Eval/Design - (300,000) 452-7388-594.65-10 Carry to the 2025 Budget WT0123 - 11th Street ROW Tumwater Creek Crossing - (60,000) 452-7388-594.65-10 Carry to the 2025 Budget WT0223 - 14th Street ROW Tumwater Creek Crossing - (60,000) 452-7388-594.65-10 Carry to the 2025 Budget WT0122 - Elwha - Fish Screen Facility Improvements - (549,000) 452-7388-594.65-10 Carry to the 2025 Budget TOTAL WATER UTILITY CAPITAL FUND - (1,029,000) WW0523 - WWTP UST Tank Replacement - (250,000) 453-7488-594.65-10 Carry to the 2025 Budget WW0419 - WWTP HVAC Replacement - (22,200) 453-7488-594.65-10 Carry to the 2025 Budget WW0518 - Francis Street Sewer Trestle Repair - (30,000) 453-7488-594.65-10 Carry to the 2025 Budget WW0124 - WWTP Gas Flare System Replacement - (30,000) 453-7488-594.65-10 Carry to the 2025 Budget WW0316 - CSO 6 and 7 Reconstruction - (15,000) 453-7488-594.65-10 Carry to the 2025 Budget WW0120 - Pump Station 3 Force Replacement - 1,775,400 453-7488-594.65-10 Close Fund/Transfer to Wastewater Capita CSO Surcharge 2,357,800 - 453-7488-343.50-21 Close Fund/Transfer to Wastewater Capita Investment Interest - CSO 79,200 - 453-7488-361.11-00 Close Fund/Transfer to Wastewater Capita CSO - Principal Payment - 1,721,200 453-7488-582.78-10 Close Fund/Transfer to Wastewater Capita CSO - Interest Payment - 522,700 453-7488-592.83-10 Close Fund/Transfer to Wastewater Capita TOTAL WASTEWATER UTILITY CAPITAL FUND 2,437,000 3,672,100 Landfill Bluff Stabilization Debt - Investment Interest 4,400 - 454-7538-361.11-00 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Transfers - (598,800) 454-7588-597.59-92 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Professional Services - 300 454-7588-537.41-50 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Principal Payment - 310,000 454-7588-591.71-10 Close Fund/Transfer to Solid Waste Capita Landfill Bluff Stabilization Debt - Interest Payment - 288,500 454-7588-592.83-10 Close Fund/Transfer to Solid Waste Capita TOTAL SOLID WASTE UTILITY CAPITAL FUND 4,400 - DR0213 - H Street Stormwater Outfall - (11,000) 456-7688-594.65-10 Carry to the 2025 Budget DR0322 - Park Ave. Outfall to Peabody Creek - (103,000) 456-7688-594.65-10 Carry to the 2025 Budget DR0215 - Francis Street Outfall Repair - (37,500) 456-7688-594.65-10 Carry to the 2025 Budget TOTAL STORMWATER UTILITY CAPITAL FUND - (151,500) CSO Surcharge (2,357,800) - 463-7489-343.50-21 Close Fund/Transfer to Wastewater Capita Investment Interest - CSO (79,200) - 463-7489-361.11-00 Close Fund/Transfer to Wastewater Capita CSO - Principal Payment - (1,721,200) 463-7489-582.78-10 Close Fund/Transfer to Wastewater Capita CSO - Interest Payment - (522,700) 463-7489-592.83-10 Close Fund/Transfer to Wastewater Capita TOTAL WASTEWATER UTILITY CSO CAPITAL FUND (2,437,000) (2,243,900) November 19, 2024 G - 5 BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes #133 CHEVY BLAZER- Electric - 13,300 501-7630-594.64-10 City Council Approved #135 CHEVY BLAZER- Electric - 13,300 501-7630-594.64-10 City Council Approved #1950 FREIGHTLINER/VERSALIFT MANLIFT- Electric - (275,600) 501-7630-594.64-10 Align with Capital Facilities Plan #1248- LINCOLN WELDER- equip svc - (30,000) 501-7630-594.64-10 Carry to the 2025 Budget #1569 CATEPILLAR WHL LOADER- equip svc - (30,000) 501-7630-594.64-10 Carry to the 2025 Budget #194 GMC SONOMA PICK-UP- Finance - 14,100 501-7630-594.64-10 City Council Approved #7201- FORD E350 MEDIC UNIT- Fire - 20,700 501-7630-594.64-10 City Council Approved #3 PIERCE PUMPER- Fire - (985,000) 501-7630-594.64-10 Carry to the 2025 Budget #2020 2001 FORD EXPLORER (4200 Old Equip) -Fire - (47,200) 501-7630-594.64-10 Align with Capital Facilities Plan #4301- GMC SIERRA 1500 PICKUP- Engineering - (44,300) 501-7630-594.64-10 Carry to the 2025 Budget HERB SPRAY ATTACHMENT (for Freightliner air sweeper)- stormwater - (9,500) 501-7630-594.64-10 Carry to the 2025 Budget PERMEABLE PAVEMENT CLEANER (NEW)- stormwater - (250,000) 501-7630-594.64-10 Carry to the 2025 Budget #1790- INTERNATIONAL 5YD DUMP TRUCK- Street - (339,000) 501-7630-594.64-10 Carry to the 2025 Budget #1568 - 2002 FREIGHTLINER HOT ASPHALT PATCH TRUCK- Street - 1,200 501-7630-594.64-10 City Council Approved #4700- GMC SIERRA 1500 4X4 PICKUP- Parks - 12,100 501-7630-594.64-10 City Council Approved #1616 FORD F350 SERVICE TRUCK- Wastewater - 30,000 501-7630-594.64-10 City Council Approved #4600 GMC SIERRA 1500 4X4 PICK-UP- Wastewater - 3,900 501-7630-594.64-10 City Council Approved #6702 GMC CANYON PICKUP- Water - (39,500) 501-7630-594.64-10 Align with Capital Facilities Plan #1756 JOHN DEERE BACKHOE LOADER- Water - (131,400) 501-7630-594.64-10 Align with Capital Facilities Plan #2401 Mach E Bev Electric Vehicle- CED - 46,800 501-7630-594.64-10 Align with Capital Facilities Plan Medic 1 - UTV Purchase - 39,400 501-7630-594.64-10 Approved by Council 9/17/24 Medic 1 - UTV Purchase - Transfer 39,400 - 501-7630-348.30-10 Approved by Council 9/17/24 TOTAL EQUIPMENT SERVICES FUND 39,400 (1,986,700) IT1018 - UPS Replacement - Disaster Recovery Data Center - (39,400) 502-2082-594.65-10 Carry to the 2025 Budget IT0124 - Primary Data Backup Systems Replacement - (150,000) 502-2082-594.65-10 Carry to the 2025 Budget IT0119 - Wireless Bridge - (36,000) 502-2082-594.65-10 Carry to the 2025 Budget IT0324 - Primary Data Backup Tape Storage Safe - (22,000) 502-2082-594.65-10 Carry to the 2025 Budget IT0224 - Primary Data Center Fiber Switch Replacement - (30,000) 502-2082-594.65-10 Carry to the 2025 Budget Microsoft License Reconciliation - 92,000 502-2081-518.48-02 Approved by City Council 11/6/2024 TOTAL IT FUND - (185,400) Medical Insurance Premiums - Transfer 120,000 - 503-1631-365.90-20 Long-term Disability Premiums - Transfer 17,500 - 503-1631-365.90-21 Life Insurance Premiums - Transfer 2,000 - 503-1631-365.90-22 Medical Insurance Premiums - 120,000 503-1631-517.46-30 Long-term Disability Premiums - 17,500 503-1631-517.46-31 Life Insurance Premiums - 2,000 503-1631-517.46-32 Disability Board Reimbursements - 5,000 503-1631-517.46-35 Workers Compensation Claim - 36,000 503-1661-517.10-01 Workers Compensation Rates - 65,000 503-1661-517.49-50 Teamsters Insurance Audit - 109,300 503-1631-517.46-33 TOTAL SELF INSURANCE FUND 139,500 354,800 November 19, 2024 G - 6 -1- ORDINANCE NO._____ AN ORDINANCE of the City of Port Angeles, Washington, amending the City’s 2024 budget for the third time. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2024, was adopted, approved and confirmed on December 5, 2023, in Ordinance No. 3725; and WHEREAS on April 16, 2024, the first 2024 budget amendment was adopted, approved and confirmed by Ordinance No. 3729; and WHEREAS on August 20, 2024, the second 2024 budget amendment was adopted, approved and confirmed by Ordinance No. 3732; and WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2024 budget or the amendments to it were adopted. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The Council finds and declares: A. There exists an emergency that could not reasonably have been foreseen when the 2024 budget or the amendments to it were adopted. The facts constituting the emergency include, but are not limited to: 1. Unanticipated additional revenue; and 2. Unanticipated reduced revenue; and. 3. Unanticipated additional and reduced expenditures primarily for changes in planned capital expenditures as previously authorized by Council. B. These facts require amendments to the adopted budget in order to meet the expenses of government of the City for the fiscal year ending December 31, 2024. November 19, 2024 G - 7 -2- Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. Section 3. To respond to the budget emergency, the 2024 budget appropriation for each separate fund as set forth in Ordinance No.3725, is amended as shown in the attached Exhibit A. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener’s errors, references, ordinance numbering, section and subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Co uncil on the _____ day of ______________, 2024. _______________________________ Kate Dexter, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED: ___________________ By Summary November 19, 2024 G - 8 CITY of PORT ANGELES 2024 Budget Amendment #3 Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance- Est.Balance - Est. Balance Balance - Est. GENERAL FUND (Note: Divisional totals for reference only) Fund Balance:7,053,809 6,479,509 7,295,960 6,883,260 001.1160 City Council 69,300 117,800 69,300 187,800 001.1210 City Manager 340,500 711,000 340,500 711,000 001.1211 Customer Commitment - 2,500 - 2,500 001.1220 Human Resources 139,700 330,500 139,700 330,500 001.1230 City Clerk 71,100 336,300 71,100 336,300 001.2001 Finance - Revenue 16,212,400 - 16,565,000 - 001.2020 Finance Administration 223,500 1,069,400 223,500 1,069,400 001.2023 Accounting 833,600 1,141,700 833,600 1,141,700 001.2025 Customer Service 1,472,000 1,412,600 1,472,000 1,412,600 001.2070 Reprographics 39,600 46,600 39,600 46,600 001.3030 City Attorney 213,000 622,000 213,000 622,000 001.3012 Jail Contributions - 1,087,900 - 1,087,900 001.4060 Planning 734,800 1,174,300 950,800 1,174,300 001.4050 Building 814,100 459,200 814,100 459,200 001.4071 Economic Development 50,000 101,900 50,000 101,900 001.5010 Police Administration 1,000 690,200 1,000 690,200 001.5012 PenCom/Capital Transfers 431,300 688,200 463,600 688,200 001.5021 Police Investigation 1,400 1,269,100 1,400 1,269,100 001.5022 Police Patrol 880,800 4,568,100 892,800 4,746,700 001.5026 Police Reserves & Volunteers - 10,100 - 10,100 001.5029 Police Records 11,000 510,100 11,000 510,100 001.5050 Police Facilities Maintenance 16,100 9,200 16,100 9,200 001.6010 Fire Administration 67,700 236,900 67,700 236,900 001.6012 PenCom/Medic I Support - 350,200 - 350,200 001.6020 Fire Suppression - 1,585,700 22,000.00 1,605,000 001.6030 Fire Prevention 162,200 179,400 162,200 189,100 001.6045 Fire Training 3,000 121,300 3,000 121,300 001.6050 Fire Facilities Maintenance - 83,100 - 105,500 001.7010 Public Works Administration 1,570,400 2,644,000 1,570,400 2,644,000 001.7012 Public Works CIP - 187,300 - 129,000 001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800 001.8010 Parks Administration - 345,300 - 345,300 001.8012 Senior Center 34,000 164,800 34,000 164,800 001.8050 Ocean View Cemetery 250,000 206,700 250,000 206,700 001.8080 Park Facilities - 2,382,300 - 2,382,300 001.8112 Senior Center Facilities - 57,300 - 57,300 001.8131 Central Services Facilities 485,300 492,800 485,300 492,800 001.8155 Facility Rentals 78,500 118,300 78,500 118,300 001.8221 Sports Programs - - - - 001.9029 General Unspecified 2,679,100 2,945,600 2,645,800 3,143,900 001 TOTAL General Fund 7,053,809 27,918,200 28,492,500 6,479,509 7,295,960 28,519,800 28,932,500 6,883,260 SPECIAL REVENUE FUNDS 101 Lodging Excise Tax Fund 2,005,816 876,200 1,692,000 1,190,016 2,005,816 876,200 1,857,400 1,024,616 102 Street Fund 538,241 2,168,700 2,278,900 428,041 538,612 2,168,700 2,278,900 428,412 105 Real Estate Excise Tax-1 (REET-1) Fund 596,421 313,200 742,800 166,821 596,421 313,200 742,800 166,821 107 PenCom Fund 1,797,033 3,570,700 4,074,500 1,293,233 1,797,033 3,765,700 4,269,500 1,293,233 160 Real Estate Excise Tax-2 (REET-2) Fund 94,499 313,800 180,000 228,299 94,499 313,800 180,000 228,299 165 Business Improvement Area 78,294 32,900 - 111,194 78,294 32,900 20,000 91,194 172 Port Angeles Housing Rehab. Fund 2,389,042 608,500 254,700 2,742,842 2,389,043 608,500 254,700 2,742,843 175 Code Compliance Fund 56,416 254,300 254,300 56,416 56,416 254,300 254,300 56,416 TOTAL Special Revenue Funds 7,555,762 8,138,300 9,477,200 6,216,862 7,556,134 8,333,300 9,857,600 6,031,834 Funds 2024 Budget Amendment #32024 Budget Amendment #2 November 19, 2024 G - 9 CITY of PORT ANGELES 2024 Budget Amendment #3 Ordinance - Exhibit A Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending Balance- Est.Balance - Est.Balance Balance - Est. DEBT SERVICE FUNDS 216 2014 LTGO Bond (Landfill Bluff Stabilization) Fund 170,469 603,200 598,800 174,869 0 0 0 0 217 2015 LTGO Bond - Refunding (W.U.G.A.)16,888 235,900 233,700 19,088 16,887 235,900 233,700 19,087 TOTAL Debt Service Funds 187,357 839,100 832,500 193,957 16,887 235,900 233,700 19,087 ENTERPRISE / UTILITY FUNDS 401 Electric Utility Fund 16,715,722 29,085,800 33,081,200 12,720,322 16,715,722 29,525,400 33,226,200 13,014,922 402 Water Utility Fund 13,682,958 7,499,400 13,510,500 7,671,858 13,682,958 7,499,400 13,510,500 7,671,858 403 Wastewater Utility Fund 3,014,026 7,678,700 9,451,900 1,240,826 3,014,026 7,678,700 9,461,900 1,230,826 404 Solid Waste Utility Fund (2,524,456)17,520,500 16,707,500 (1,711,456)(2,038,725)17,756,400 16,943,400 (1,225,725) 406 Stormwater Utility Fund 1,993,261 3,724,400 3,776,400 1,941,261 1,993,261 3,724,400 3,786,800 1,930,861 409 Medic 1 Utility Fund 1,272,480 3,852,200 4,121,000 1,003,680 1,454,891 4,147,200 4,197,700 1,404,391 413 Harbor Clean-up Fund (398,622)2,050,600 2,050,600 (398,622)(398,622)2,050,600 2,050,600 (398,622) 421 Conservation Fund 306,325 709,600 714,600 301,325 306,325 709,600 714,600 301,325 TOTAL Enterprise / Utility Funds 34,061,694 72,121,200 83,413,700 22,769,194 34,729,836 73,091,700 83,891,700 23,929,836 INTERNAL SERVICE FUNDS 501 Equipment Services 4,350,293 3,163,100 5,710,200 1,803,193 4,350,293 3,202,500 3,723,500 3,829,293 502 Information Technology 3,067,982 2,576,000 5,201,800 442,182 3,067,982 2,576,000 5,016,400 627,582 503 Self-Insurance 1,079,447 7,885,600 7,885,600 1,079,447 1,079,447 8,025,100 8,240,400 864,147 TOTAL Internal Service Funds 8,497,722 13,624,700 18,797,600 3,324,822 8,497,722 13,803,600 16,980,300 5,321,022 FIDUCIARY FUNDS 602 Firemen's Pension Fund 213,892 19,200 69,400 163,692 213,893 19,200 69,400 163,693 TOTAL Fiduciary Funds 213,892 19,200 69,400 163,692 213,893 19,200 69,400 163,693 PERMANENT FUNDS 601 Cemetery Endowment Fund 307,799 4,200 - 311,999 411,144 4,200 - 415,344 TOTAL Permanent Funds 307,799 4,200 - 311,999 411,144 4,200 - 415,344 CAPITAL FUNDS 310 Governmental Capital Improvement Fund 3,012,934 4,938,700 6,492,200 1,459,434 2,894,831 5,201,700 4,784,400 3,312,131 312 Transportation Capital 3,884,458 12,681,000 16,247,600 317,858 7,273,413 12,683,100 14,366,800 5,589,713 316 Governmental Park Improvement Fund 329,044 11,300 - 340,344 342,753 18,800 7,500 354,053 451 Electric Capital Fund 13,523,181 6,183,000 8,924,800 10,781,381 13,523,181 6,183,000 8,924,800 10,781,381 452 Water Capital Fund 5,048,589 3,334,000 3,271,300 5,111,289 5,048,589 3,334,000 2,242,300 6,140,289 453 Wastewater Capital Fund 2,570,203 2,357,900 4,638,200 289,903 5,229,739 4,794,900 8,310,300 1,714,339 454 Solid Waste Capital Fund 1,395,434 2,072,600 2,000,300 1,467,734 1,395,734 2,077,000 2,000,300 1,472,434 456 Stormwater Capital Fund 3,530,272 667,000 1,405,100 2,792,172 3,530,272 667,000 1,253,600 2,943,672 463 Combined Sewer Overflow Capital Fund 2,659,536 2,437,000 2,743,900 2,352,636 0 0 0 0 TOTAL Capital Funds 35,953,651 34,682,500 45,723,400 24,912,751 39,238,512 34,959,500 41,890,000 32,308,012 SUB-TOTAL ALL FUNDS 93,831,686 157,347,400 186,806,300 64,372,786 97,960,088 158,967,200 181,855,200 75,072,088 Reserves - Designated 1,534,400 2,980,700 Reserves Used 30,993,300 25,868,700 TOTAL CITYWIDE ALL FUNDS 93,831,686 188,340,700 188,340,700 64,372,786 97,960,088 184,835,900 184,835,900 75,072,088 Funds 2024 Budget Amendment #32024 Budget Amendment #2 November 19, 2024 G - 10 Date: November 19, 2024 To: City Council From: Sarina Carrizosa, Finance Director Subject: Authorizing Closure of Existing Debt Service Fund #216 and Combined Sewer Overflow Fund #463 Background / Analysis: On July 16, 2013 Ordinance No. 3481 established a bond fund for the purpose of paying the principal and interest on the Combined Sewer Overflow Revenue Bond. Ordinance 3506, adopted June 14, 2014, established a General Obligation (LTGO) Bond for the Stabilization of the Landfill Bluff. City Staff and the State Auditor’s Office have conducted a review of the LTGO fund for the Landfill Bluff and have determined that in accordance with Governmental Accounting Standards this fund should be closed effective December 31, 2023, and all funds and debt moved to the Solid Waste Capital Fund #454 for tracking purposes. Additionally, in 2020 the City refunded all debt associated with the Combined Sewer Overflow project. As a result of this process the City is no longer required to have a separate account for this bond and Staff is now recommending this fund be closed retroactively effective in 2023 and funds and debt transferred to the Wastewaster Capital fund. If approved both of these funds will be closed as of December 31, 2023 and reflected in the 3rd Amendment to the 2024 Budget as well as the 2025 Budget. Funding Overview: There are no additional costs associated with this request. Summary: Staff have determined that it has become necessary to close the 2014 General Obligation (LTGO) Bond Fund (Fund #216) for debt service on the Stabilization of the Landfill Bluff and the Combined Sewer Overflow fund (Fund #463). These funds will close as of December 31, 2023 and all remaining assets and debt will be transferred to the corresponding capital accounts #454 for the Landfill Bluff and #453 for the Combined Sewer Overflow. This change will be reflected in both the 2024 3rd Budget Amendment as well as 2025 Budget. Funding: There are no additional costs associated with this request. Recommendation: It is recommended City Council: 1. Conduct the first reading of the ordinance closing debt service fund #216 and the Combined Sewer Overflow fund #463; and. 2. Continue this item to the December 3rd Council meeting. November 19, 2024 G - 11 ORDINANCE NO. _____ AN ORDINANCE of the City Council of the City of Port Angeles, Washington, closing Fund No. 216 and 463. WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's budget structure, the City finds it necessary to close Fund No. 216 created on June 14, 2014 by the Limited Tax General Obligation Bond, Stabilization of the Port Angeles Landfill Bluff and to transfer remaining assets into existing fund No 454, the City’s Solid Waste Capital Fund. The City also finds it necessary to close Fund No. 463 created on July 16, 2013 by the Revenue Bond, Combined Sewer Overflow and to transfer remaining assets into existing fund No 453, the City’s Wastewater Capital Fund. NOW, THEREFORE, the City Council of the City of Port Angeles do ordain as follows: Section 1. Fund No. 216, created on June 14, 2014 by Ordinance No. 3506, Section 10, is hereby closed; and all monies remaining in that Fund shall be transferred into the Solid Waste Capital Fund and Fund No. 463, created on July 16, 2013 by Ordinance No. 3481, Section 9, is hereby closed; and all monies remaining in that Fund shall be transferred into the Wastewater Capital Fund. Section 2. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto. Section 3. Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the ____ day of December, 2024. _______________________________ Kate Dexter, Mayor November 19, 2024 G - 12 ATTEST: APPROVED AS TO FORM: ________________________________ _______________________________ Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney PUBLISHED:____________________ By Summary November 19, 2024 G - 13 Date: November 19, 2024 To: City Council From: Nathan A. West, City Manager Subject: 2025 Legislative Priorities Background / Analysis: In 2024, City Council established legislative priorities which were utilized throughout the year to share with State and Federal legislators. The City’s 2024 State Legislative Priorities are attached to this memorandum. In anticipation of the State legislative session beginning in January, staff recommends that Council discuss priorities for 2025. In recognition of the recent elections, the 2025 Legislative Priorities briefing paper will be held open to reassess, as necessary. Staff continues to suggest the following recommendations to the legislative priorities briefing paper: • Continue to keep the number of primary asks to five or less • Continue to support AWC Priorities (attached to this memorandum) • Continue to support the Washington Low Income Housing Alliance • Incorporate a “thank you” for the legislative assistance provided in 2024 Below are items in the 2025-2026 Strategic Plan and prior legislative agendas that should remain high on the priority list: • Adequate and Non-Regressive Tax Structure • Childcare Support • Elwha Watershed Protection • Public Safety Funding • Reduce barriers for state funding • HWY101/Truck Route • $2.5M direct state appropriation to support the City’s Housing Pilot Project Staff is not recommending final action at this time; however, we are suggesting that Council take the time to obtain input from each Council member on their suggested priorities for 2025. Based on Council feedback, staff will bring this topic back for further discussion later this year or early next year. Federal legislative priorities will be discussed at a later date as well. Funding Overview: N/A Attachments from November 6th Council Meeting: • City of Port Angeles’ 2024 State Legislative Priorities • AWC Legislative Priorities • Email from Councilmember Schromen-Wawrin Summary: In anticipation of the upcoming State legislative session in January, staff recommends that Council completes a preliminary review and discussion of State legislative priorities for 2025. Funding: N/A Recommendation: Discuss State legislative priorities for 2025. November 19, 2024 I - 1 Invest in Local Fire and Safety Personnel Adequate and Non-Regressive Tax Structure Expand Efforts to Address the Opioid Crisis We Also Support: CITY OF PORT ANGELESCITY OF PORT ANGELES 2024 KEY PRIORITIES2024 KEY PRIORITIES Provide resources to bolster the recruitment and retention of Port Angeles fire and safety personnel. Despite a higher call volume than surrounding jurisdictions, limited resources strain our ability to retain skilled professionals. Additional funding tools are critically needed to fortify our City’s emergency response, including House Bills #1380, #1446, and #1633. Allow city councils the option to impose a three-tenths of 1% public safety sales tax. Revenues generated can be spent on activities that substantially assist in fire protection or the criminal justice system. Build a more just and equitable tax code for the state. All Washingtonians should have the freedom to provide for our families, contribute to our communities, and have enough left over to make meaningful choices about our lives. Unfortunately, our lowest-income residents pay the highest share of their income in taxes, while the wealthiest pay the least. Establishing a non-regressive tax structure will ensure fairness and promote economic equality, while still generating sufficient revenues for our schools, healthcare, and the social services we share. Provide funding to strengthen the effectiveness of multijurisdictional drug task forces. Increased funding, in addition to the Governor’s Proposed 2024 Supplemental Budget, is crucial for supporting local task forces, who play a key role in addressing illegal opioid distribution in our community. In 2025, the City will seek $11.2M for the design and construction of the US 101/ SR 117 Truck Route Interchange. The current interchange restricts movement from the Port Angeles Harbor to locations heading east. This project improves safety and freight mobility by adding new ramps and optimizing channelization to facilitate freight travel in all traffic directions without conflict or use of our city’s downtown corridor. Unanimously Adopted by City Council, January 16, 2024 Funds for preservation and acquisition of low-income housing, specifically for those at risk of losing affordability and conversion of existing privately-owned properties to low-income housing. Fund the Housing Trust Fund with a $400M competitive allocation as part of the 2024 supplemental capital budget. Creation of a REET III option for cities and counties to raise revenue for local projects through real estate excise tax. Contact: Nathan A. West, City Manager 321 East 5th Street, Port Angeles WA 98362 (360) 417-4500 | nwest@cityofpa.us | www.cityofpa.us Planning for Next Year: Local Housing Priorities: Provision of sustainable base program funding for regional transportation planning organizations. Retention of local sales tax revenues to allow our City to better address needs specific to our community without increasing the overall tax rate. The legislative agendas of the Washington Low Income Housing Alliance and the Association of Washington Cities. November 19, 2024 I - 2 November 19, 2024 I - 3 1 Nathan West From:Lindsey Schromen-Wawrin Sent:Tuesday, October 29, 2024 10:11 AM To:Kate Dexter; Nathan West; Kari Martinez-Bailey Subject:2025 state legislative priorities Kate, Nathan, and Kari, I won't be able to attend the November 6 city council meeting so I'd like to submit my thoughts on the upcoming state legislative session. Please include these notes in the council packet if possible: (1) Adequate and Non‐Regressive Tax Structure Over the summer, the conversation about the 2025 legislative session has been about the projected four year forecast budget shortfall of about $ 8 billion. The Governor asked state agencies to only submit "maintenance level" budgets, and the Governor will have to present a balanced budget in December, which means it will be a scarcity budget since the state's revenue is not adequate to meet the need. Thus, our long‐standing top‐line issue of an adequate and non‐regressive state tax structure is more important than ever. In 2025, the state can solve two longstanding issues in our tax policy, vertical equity (non‐regressive) and adequacy: November 19, 2024 I - 4 2 From https://dor.wa.gov/about/tax‐structure‐work‐group If we don't simultaneously address both adequacy and non‐regressivity, we risk the legislature using regressive tax tools that harm working people and increase wealth inequity. (2) Tumwater Truck Route Interchange Completing the Tumwater Truck Route and Highway 101 interchange is necessary for improving freight transportation through Port Angeles and enabling the City to improve our right of ways through Downtown and out to Race Street. As a City of Port Angeles‐specific funding request, this project probably requires our dedicated advocacy to get it into the state transportation budget. It is second place to an adequate and non‐regressive tax structure though because there won't be funding for it without a better state tax structure. (3) Washington Low‐Income Housing Alliance priorities City of Port Angeles has supported the Washington Low‐Income Housing Alliance's priorities into our legislative priorities in the last several years, and we should continue that in 2025. The Housing Alliance is in the process of developing its 2025 priorities, with a board of directors vote planned for early November. Those priorities will be based on the Housing Alliance's Roadmap to Housing Justice (at https://www.wliha.org/roadmaptohousingjustice ) and will likely be similar to the 2024 priorities (at https://www.wliha.org/advocacy/2024‐public‐policy‐priorities ). By supporting the Housing Alliance's priorities, we can be adaptable in our advocacy through the legislative session, and speak on behalf of the City when testifying for key housing bills that will help our residents have safe, healthy, and affordable housing. (4) Association of Washington Cities priorities City of Port Angeles has supported the Association of Washington Cities' (AWC's) priorities in our legislative priorities in the last several years and we should continue that in 2025. AWC's priorities (at https://wacities.org/advocacy/City‐ Legislative‐Priorities ) for 2025 are fiscal sustainability, behavioral health treatment capacity, housing supply, public safety, infrastructure investment. As an organization directed by city elected officials with a robust advocacy staff, supporting AWC's priorities is the best way for City of Port Angeles to lend our voice to policies across our multiple issue areas as a general purpose government. (5) Universal Childcare City of Port Angeles has advocated for improved childcare services in a couple of our past state legislative priorities. In 2025, there will likely be a bill and budget proviso to make childcare universally available by capping childcare costs at 7% of household income, making childcare accessible and affordable for families, and ensuring that providers earn living wages with benefits (see generally https://childcareforwa.org/ ). We should lend our City's voice to this state‐wide effort as it will support our local providers and families. Thank you, Lindsey -- -- Lindsey Schromen-Wawrin, J.D., Esq. (he/him/his) Port Angeles City Councilmember (360) 406-4321 (cell) NOTICE: All email correspondence to and from this address November 19, 2024 I - 5 3 is subject to the Washington State Public Records Act, which may result in monitoring and archiving as well as disclosure to third parties upon request. -- November 19, 2024 I - 6 1 Date: November 19, 2024 To: City Council From: Calvin W. Goings, Deputy City Manager Sarina Carrizosa, Finance Director Subject: 2025 Lodging Tax Advisory Committee Budget Recommendation Background / Analysis: In accordance with the Revised Code of Washington, the Lodging Tax Advisory Committee must provide recommendations to City Council for the use of Lodging Tax funds. The Lodging Tax Advisory Committee (LTAC) met on September 26, 2024 to review the City’s Lodging Tax Fund (LTAX) 2024 expenditures and revenues and the preliminary 2025 budget proposed by staff using the Committee’s established funding priorities. In 2025, the estimated revenue the City anticipates receiving from lodging tax is $1,060,500. Additionally, during the meeting on November 13th the LTAC approved an additional use of $148,038 for operations from excess reserves and an additional $44,400 from reserves held for capital. Staff provided a recommended preliminary budget at this funding level as detailed below. 2025 Preliminary Budget for Lodging Tax Fund 5% toward Capital Facilities Reserve (tourism-related reserves to be used at the discretion of the Committee at a future date) minus those approved for use in the 2025 capital budget. $0 20% toward Capital Facilities (capital expenditures of tourism-related facilities owned or operated by the City), plus $53,000 in approved capital reserves. $309,500 25% toward Marketing (to support tourism), plus $4,900 in approved excess reserves. $270,000 33% toward Operations (operations of tourism-related facilities owned or operated by the City or a nonprofit organization) plus $121,206 in approved excess reserves. $492,206 12% toward Events (marketing and operations of special events and festivals designed to attract tourists) plus $21,932 in approved excess reserves. $149,232 5% towards LTAC Priorities (to be allocated at the discretion of the Committee). $53,000 Total Budget Available: $1,273,938 Summary: On November 13th, after reviewing applications, the Lodging Tax Advisory Committee (LTAC) recommended by a vote of 3-2 the award of forty-two (42) 2025 Lodging Tax (LTAX) applications and a final 2025 budget of $1,273,938. Funding: The LTAC recommended the use of $148,038 of the existing excess general LTAX reserve and the use of $53,000 of funding held as capital reserve for a total 2025 LTAX budget of $1,273,938. Recommendation: 1) Approve the Lodging Tax Advisory Committee’s recommendation for the 2025 Lodging Tax Fund budget in the amount of $1,273,938, and 2) request the Finance Director include this item in the next formal budget amendment to the 2025 Budget. November 19, 2024 I - 7 2 On November 13, 2024, the LTAC met to review and recommend awards for proposals submitted prior to the October 18th deadline. At this meeting the LTAC voted 3-2, to approve a final 2025 LTAX Fund budget of $1,273,938. The details of this budget are attached to this memo. Funding: The estimated revenue the City anticipates receiving from lodging tax is $1,060,500. Utilizing reserve funds, the final recommended budget is $1,273,938. Attachments: • LTAC Recommended 2025 LTAX Fund Budget • November 13, 2024 LTAC Budget Amendment Recommendation Memo November 19, 2024 I - 8 265,100 Applicant Applicant Score Request Amount 2025 LTAC Decision % of Budget Category Peninsula Trails Coalition 80%32,000$ 32,000 12% Lincoln Park BMX Association 79%49,500$ 49,500 19% Port Angeles Fine Arts Center 72%108,000$ 108,000 41% City of Port Angeles- Parks & Recreation 67%120,000$ 120,000 45% Total 309,500 309,500 117% (44,400) 350,000 Applicant Applicant Score Request Amount 2025 LTAC Decision % of Budget Category Port Angeles Waterfront Center 88%250,000$ 250,000 71% Port Angeles Fine Arts Center 87%42,000$ 36,540 10% Peninsula Trails Coalition 81%17,500$ 17,500 5% Port Angeles Visitor Center Operations 81%122,342$ 122,342 35% Event ROW and City Services Coverage 79%10,000$ 10,000 3% Port Angeles Community Players*74%23,602$ - 0% Port Angeles Staff Time Dedicated to LTAX 70%55,824$ 55,824 16% Sequim Community Broadcasting 70%5,000$ - 0% Port Angeles Youth Basketball*62%90,000$ - 0% Port Angeles Marathon Associations*59%15,000$ - 0% North Olympic Baseball and Softball 58%50,536$ - 0% Total 681,804 492,206 141% (142,206) 265,100 Applicant Applicant Score Request Amount 2025 LTAC Decision % of Budget Category OPTC 87%33,000$ 33,000 12% OPTC Cooperative Advertisements 86%27,000$ 27,000 10% Visit Port Angeles Destination Marketing 82%210,000$ 210,000 79% Olympic Culinary Loop 64%9,000$ - 0% Total 279,000 270,000 102% (4,900) 127,300 Applicant Applicant Score Request Amount 2025 LTAC Decision % of Budget Category Pacific Northwest Fiber Arts Expo 98%5,150$ 5,150 4% The Dungeness Crab Festival 96%10,000$ 10,000 8% Olympic Peninsula Fungi Festival 94%10,000$ 10,000 8% West by Northwest Mural Festival 86%10,000$ 10,000 8% SquatchCon Comic and Arts Convention 86%10,000$ 10,000 8% Salt Creek 24 83%2,000$ 2,000 2% OAT Run 83%1,000$ 1,000 1% NW Cup MTB Downhill Series 1 81%7,500$ 7,500 6% NWISA Qualifying Regatta 81%7,595$ 7,595 6% Big Hurt/Little Hurt 76%3,000$ 3,000 2% Elwha Bridge Run 76%3,000$ 1,500 1% NW Cup MTB Downhill Series 3 75%7,500$ 7,500 6% Juan de Fuca Festival of the Arts 74%10,000$ 10,000 8% NW Cup MTB Downhill Series 2 74%7,500$ 7,500 6% Frosty Moss Relay 74%2,000$ 2,000 2% Concerts on the Pier 74%10,000$ 10,000 8% Port Angeles Rowing Series 73%7,000$ 5,000 4% The Future of Art and Design Tour 73%9,300$ 9,300 7% GOAT Run 72%1,000$ 1,000 1% Spruce Railroad Run 71%3,000$ 1,500 1% North Olympic Discovery Marathon 71%8,000$ 8,000 6% Lincoln Street Block Party 71%8,920$ 6,333 5% Peninsula Regional Regatta 70%4,260$ 2,982 2% Fall Development Regatta 69%4,140$ 2,857 2% Moby Dick Extravaganza 69%1,300$ 1,300 1% Spring Development Regatta 68%4,140$ 2,815 2% Fall Fest 64%10,000$ - 0% Second Saturday Art Walk 63%3,400$ 3,400 3% Total 170,705 149,232 117% (21,932) 53,000 Applicant Reallocation Category Request Amount 2025 LTAC Decision % of Budget Category Port Angeles Waterfront District Capital 32,000 32,000 Hurricane Ridge Winter Sports Operations 39,680 21,000 Total 71,680 53,000 0% - Capital Balance Remaining Operations Balance Remaining Marketing Balance Remaining Events Balance Remaining Committee Priorities Balance Remaining 2025 Capital Budget 2025 Operations Budget 2025 Marketing Budget 2025 Events Budget 2025 Committee Priorities Budget November 19, 2024 I - 9 1 Date: November 13, 2024 To: Lodging Tax Advisory Committee From: Ben Braudrick, Planning Supervisor Hailey Jones, Budget Officer Subject: 2025 LTAX Fund RFP Application Review and Recommendations Background / Analysis: 2025 Preliminary Annual Lodging Tax Budget Recommendation At the September 26, 2024 LTAC Meeting the Committee recommended a preliminary budget for 2025 in the amount of $1,060,500. The Committee has required a designation of 5% of this budget be for capital facilities reserve ($53,000). The removal of the capital funds held in reserve provides a total of $1,007,500 for the 2025 LTAX Funding Program. The current categorical disbursement is as follows: Category Amount_ Capital ................................................................................................................ $ 212,100 Non-Fixed Operations ........................................................................................ $ 350,000 Non-Fixed Marketing ......................................................................................... $ 265,100 Events.................................................................................................................. $ 127,300 Master Plan Priorities (Committee Members Choice) ....................................... $ 53,000 Total Budget Available ..................................................................................... $ 1,007,500 Excess and Capital Reserves The current amount of available reserve funding is estimated to be $736,500. This amount is the excess available after the 25% fund balance requirement per City financial policies have been met. As a matter of LTAC policy, 5% of the annual budget is reserved for capital facilities. With the addition of the 2025 amount ($53,000), the capital reserve budget will be $53,000 in 2025 due to use of this reserve in 2024 for the City Pier Tower repairs. Summary: The Lodging Tax Advisory Committee (LTAC) reviews and recommends approval of funding proposals for the final LTAX fund budget each year. Funding can be provided in the budget for any of the following purposes: the operation of tourism-related facilities and events, marketing services that promote tourism in Port Angeles, and the construction and maintenance of City-owned tourism related facilities such as city parks and recreation facilities. The approved budget proposal and any excess fund balance that has resulted from higher-than-expected lodging tax collection in the previous year may be used to fund application proposals. Funding: Lodging Tax budget of $1,060,500 for FY2025 with the proposed category funding and $736,500 in available excess reserve funding. Recommendation: Staff recommends the LTAC review the Committee scoring sheets and available balance, award of funding to applications, and recommend the final FY2025 LTAX budget to City Council. November 19, 2024 I - 10 2 2025 Annual Lodging Tax(LTAX) Request for Proposals (RFP) Application Process City Staff issued the 2025 LTAX RFP on October 11th with updates related City Council’s approved resolution 11-24 for the LTAC Vision, Goals, Priorities, and Procedures guidance document. Applications were due at 5:00 PM on October 25th. Forty-nine applications were reviewed by the LTAC with a total request amount of $1,542,621. See the chart below for the available balance and request for funding breakdown: Request Type Request Amount Approved Balance Balance less request Capital $ 339,432 $ 212,100 $ (127,332) Operations $ 753,484 $ 350,000 $ (403,484) Marketing $ 279,000 $ 265,100 $ (13,900) Events $ 170,705 $ 127,300 $ (43,405) LTAC Priorities $ -$ 53,000 $ 53,000 Capital Reserve $ -$ 53,000 $ 53,000 Total $ 1,542,621 $ 1,060,500 $ (482,121) Available Excess Reserve $ 0 $ 0 $ 736,500 The LTAC were provided all applications with scoring sheets that reflected the scoring criteria for each category in the LTAC Vision, Goals, Priorities and Procedures guidance document. Staff has compiled the individual LTAC scoring and provided a ranking based upon the average score of each application and the number of Committee members that provided responses. Each category has been provided a bright line in the ranking. This bright line represents the number of ranked applications that can be fully funded using the available balance in the category. See Attachments 1 and 2 for Committee scoring and average ranking. Attachments: 1. 2025 LTAX Non-Event Application Committee Scoring and Ranking 2. 2025 LTAX Event Application Committee Scoring and Ranking November 19, 2024 I - 11 Applicant Funding Type Request Amount Running Total Average by %Rank Peninsula Trails Coalition Capital 32,000$ 32,000$ 80%1 Lincoln Park BMX Association Capital 49,432$ 81,432$ 79%2 Port Angeles Fine Arts Center Capital 108,000$ 189,432$ 72%3 COPA Park and Rec Capital 150,000$ 339,432$ 67%4 OPTC Marketing 33,000$ 33,000$ 87%1 OPTC Cooperative Advertisments Marketing 27,000$ 60,000$ 86%2 Visit Port Angeles Destination Marketing Marketing 210,000$ 270,000$ 82%3 Olympic Culinary Loop Marketing 9,000$ 279,000$ 64%4 Port Angeles Waterfront Center Operations 250,000$ 250,000$ 88%1 Port Angeles Fine Arts Center Operations 42,000$ 292,000$ 87%2 Peninsula Trails Coalition Operations 17,500$ 309,500$ 81%3 Port Angeles Visitor Center Operations Operations 122,342$ 431,842$ 81%4 Event ROW and City Services Coverage Operations 10,000$ 441,842$ 79%5 Port Angeles Community Players Operations 23,602$ 465,444$ 74%6 Port Angeles Waterfront District Operations 32,000$ 497,444$ 74%6 Hurricane Ridge Winter Sports Operations 39,680$ 537,124$ 71%8 Port Angeles Staff Time Dedicated to LTAX Operations 55,824$ 592,948$ 70%9 Sequim Community Broadcasting Operations 5,000$ 597,948$ 70%9 Port Angeles Youth Basketball Operations 90,000$ 687,948$ 62%11 Port Angeles Marathon Associations Operations 15,000$ 702,948$ 59%12 North Olympic Baseball and Softball Operations 50,536$ 753,484$ 58%13 Available Request Capital Facilities 212,100$ 339,432$ Marketing 265,100$ 279,000$ Operations 350,000$ 753,484$ Total 827,200$ 1,371,916$ 2025 LTAX Non-Event Related Application Committee Scoring Attachment 1 November 19, 2024 I - 12 Organization:Lincoln Park BMX Assoc. Request Type:Capital Request For:Balance Bike Track Installation and Turf Improvements Request Amount:$49,432 Annual Budget:$394,865 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 1 5 5 5 1 5 4 1.95 4 1 5 5 3 1 5 3 1.81 5 1 5 3 5 2 4 4 1.62 5 5 5 5 5 3 4 5 0.79 4 5 5 5 5 1 5 4 1.5 5 3 5 5 5 5 5 0.82 28 16 30 28 28 8 28 24 8.36 The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research,structured estimates,or estimates provided by contractors. (5 pts.) The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles.(5 pts) The project will support our local economy through local contracts, retail purchases, or partnerships.(5 pts.) Total Scoring Criteria There is evidence provided that this project will help increase opportunities for tourism sustainable activities. (5 pts.) There is evidence provided that the project will encourage visitors to enjoy longer stays and return. (5 pts.) The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success.(5 pts.) Attachment 1 November 19, 2024 I - 13 Organization:Peninsula Trails Coalition Request Type:Capital Request For:Improvements to Olympic Discovery Trail Request Amount:$32,000 Annual Budget:$490,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 5 5 5 5 5 5 0 5 5 0 5 3 5 5 4 1.91 5 3 0 3 2 5 4 3 1.77 4 5 5 3 3 3 4 4 0.9 5 5 5 5 5 5 5 5 0 4 3 5 5 2 2 5 4 1.38 28 26 20 21 20 25 28 24 3.61 The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates,or estimates provided by contractors. (5 pts.) The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles.(5 pts) The project will support our local economy through local contracts, retail purchases, or partnerships.(5 pts.) Total Scoring Criteria There is evidence provided that this project will help increase opportunities for tourism sustainable activities. (5 pts.) There is evidence provided that the project will encourage visitors to enjoy longer stays and return. (5 pts.) The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success.(5 pts.) Attachment 1 November 19, 2024 I - 14 Organization:Port Angeles Fine Arts Center Request Type:Capital Request For:Improvements to Webster's Woods event and activity space Request Amount:$108,000 Annual Budget:$520,611 CL CS JH KB NC RM SR VJ Avg. St.Dev. 3 2 5 5 3 5 4 1.33 3 2 5 4 1 5 3 1.63 3 3 3 3 1 4 3 0.98 5 5 3 5 1 5 4 1.67 5 4 5 5 5 5 0.45 3 3 5 5 5 4 1.1 22 19 26 27 6 29 21.5 8.41 The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research, structured estimates,or estimates provided by contractors. (5 pts.) The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles.(5 pts) The project will support our local economy through local contracts, retail purchases, or partnerships.(5 pts.) Total Scoring Criteria There is evidence provided that this project will help increase opportunities for tourism sustainable activities. (5 pts.) There is evidence provided that the project will encourage visitors to enjoy longer stays and return. (5 pts.) The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success.(5 pts.) Attachment 1 November 19, 2024 I - 15 Organization:COPA Parks and Recreation Dept. Request Type:Capital Request For:Civic Field Scoreboard Replacement Request Amount:$150,000 Annual Budget:$3.7 million CL CS JH KB NC RM SR VJ Avg. St.Dev. 2 3 5 5 5 0 5 4 1.99 1 3 0 5 5 0 4 3 2.23 5 0 5 4 2 5 4 4 1.9 5 0 5 5 0 5 5 4 2.44 3 4 5 5 5 5 5 5 0.79 3 0 0 5 3 0 5 2 2.29 19 10 20 29 20 15 28 20 6.72 The budget provided reflects a clear understanding of the costs associated with this project and there is evidence that this budget is based on market research,structured estimates,or estimates provided by contractors. (5 pts.) The project supports LTAC priorities to increase transportation, quality of city infrastructure, wayfinding, or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles.(5 pts) The project will support our local economy through local contracts, retail purchases, or partnerships.(5 pts.) Total Scoring Criteria There is evidence provided that this project will help increase opportunities for tourism sustainable activities. (5 pts.) There is evidence provided that the project will encourage visitors to enjoy longer stays and return. (5 pts.) The project plan is clear with a timeline for action defined and the proposal reflects enough detail to effectively determine potential for success.(5 pts.) Attachment 1 November 19, 2024 I - 16 Organization:Olympic Culinary Loop Request Type:Marketing Request For:Targeted Marketing and Expanded Narrative Request Amount:$9,000 Annual Budget:$197,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 1 2 5 5 1 5 3 1.99 5 1 2 3 3 1 5 3 1.68 4 0 2 5 5 0 5 3 2.31 5 0 2 2 3 0 5 2 2.07 5 2 5 5 5 3 5 4 1.25 24 4 13 20 21 5 25 16 8.76 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 17 Organization:Olympic Peninsula Tourism Commission Request Type:Marketing Request For:OPTC Annual Regional Marketing Request Amount:$33,000 Annual Budget:$392,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 2 4 5 5 5 5 4 1.13 5 2 5 5 4 5 5 4 1.13 5 2 4 5 5 3 5 4 1.21 5 3 3 3 3 5 5 4 1.07 5 5 5 5 5 5 5 5 0 25 14 21 23 22 23 25 22 3.76 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 18 Organization:Olympic Peninsula Tourism Commission Request Type:Marketing Request For:OPTC Joint Co-op Marketing Request Amount:$27,000 Annual Budget:$392,200 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 3 4 4 5 5 5 4 0.79 5 2 5 5 5 5 5 5 1.13 5 2 4 4 4 5 5 4 1.07 5 3 3 3 3 5 5 4 1.07 5 2 5 5 5 5 5 5 1.13 25 12 21 21 22 25 25 22 4.61 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 19 Organization:City of Port Angeles Request Type:Marketing Request For:Amplification of "Visit Port Angeles" brand Request Amount:$210,000 Annual Budget:$210,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 2 4 5 5 5 5 4 1.13 5 4 4 3 5 5 5 4 0.79 5 3 3 5 4 5 5 4 0.95 5 0 0 2 3 5 5 3 2.27 5 2 5 5 5 5 5 5 1.13 25 11 16 20 22 25 25 21 5.38 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 20 Organization:City of Port Angeles Request Type:Operations Request For:ROW Coverage Costs Request Amount:NTE $10,000 Annual Budget:$10,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 3 0 5 5 5 5 4 1.91 5 3 0 1 5 5 5 3 2.15 5 0 0 5 5 5 5 4 2.44 5 4 5 5 5 5 5 5 0.38 5 0 5 3 5 5 5 4 1.91 25 10 10 19 25 25 25 20 7.08 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 21 Organization:Hurricane Ridge Winter Sports Education Foundation Request Type:Operations Request For:Operation of Winter Shuttle Service Request Amount:$39,680 Annual Budget:$220,900 CL CS JH KB NC RM SR VJ Avg. St.Dev. 3 3 5 5 5 1 5 4 1.57 4 2 2 2 4 3 4 3 1 3 3 2 5 3 2 5 3 1.25 5 0 0 3 5 5 5 3 2.36 5 3 2 5 5 5 5 4 1.25 20 11 11 20 22 16 24 18 5.19 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 22 Organization:North Olympic Baseball and Softball Request Type:Operations Request For:WA State Cal Ripken Tournament Operations Request Amount:$50,536 Annual Budget:$91,384 CL CS JH KB NC RM SR VJ Avg. St.Dev. 3 1 5 4 4 0 5 3 1.95 3 1 3 5 2 2 4 3 1.35 3 3 5 5 3 3 5 4 1.07 3 0 0 1 1 0 5 1 1.9 3 3 5 4 3 0 5 3 1.7 15 8 18 19 13 5 24 15 6.55 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 23 Organization:Peninsula Trails Coalition Request Type:Operations Request For:Marketing and Measuring Trail User Activity on ODT Request Amount:$17,500 Annual Budget:$237,985 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 3 2 5 2 5 5 4 1.46 4 4 2 4 2 5 5 4 1.25 4 1 2 4 5 4 4 3 1.4 5 4 5 3 5 5 5 5 0.79 5 5 5 5 3 5 5 5 0.76 23 17 16 21 17 24 24 20 3.55 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 24 Organization:Port Angeles Community Players Request Type:Operations Request For:Viewshed Improvements at PA Community Playhouse Request Amount:$23,602 Annual Budget:$66,730 CL CS JH KB NC RM SR VJ Avg. St.Dev. 4 5 0 3 4 1 5 3 1.95 3 4 4 3 3 0 4 3 1.41 3 2 3 3 3 2 4 3 0.69 5 5 5 5 5 3 5 5 0.76 5 5 5 4 5 5 5 5 0.38 20 21 17 18 20 11 23 19 3.87 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 25 Organization:Port Angeles Fine Arts Center Request Type:Operations Request For:Webster's Woods Maintenance of Exhibits and Programs Request Amount:$42,000.00 Annual Budget:$520,611 CL CS JH KB NC RM SR VJ Avg. St.Dev. 4 3 5 5 5 5 5 0.84 4 3 5 4 2 5 4 1.17 4 3 5 4 5 4 4 0.75 5 4 4 3 5 5 4 0.82 4 5 5 5 5 5 5 0.41 21 18 24 21 22 24 22 2.25 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 26 Organization:Port Angeles Marathon Association Request Type:Operations Request For:Operating Expenses for PA Marathon Association Request Amount:$15,000 Annual Budget:$325,400 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 0 5 5 4 2 4 2.07 5 0 3 5 2 2 3 1.94 5 0 5 5 5 3 4 2.04 3 0 3 1 2 0 2 1.38 4 0 4 5 5 1 3 2.14 22 0 20 21 18 8 15 8.86 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 27 Organization:City of Port Angeles Request Type:Operations Request For:Funding COPA Staff for LTAX related work Request Amount:$55,824 Annual Budget:$55,824 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 2 4 4 5 2 5 4 1.35 5 1 0 1 5 0 5 2 2.44 5 2 0 4 5 0 5 3 2.31 5 3 4 1 5 2 5 4 1.62 5 4 5 4 5 5 5 5 0.49 25 12 13 14 25 9 25 18 7.11 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 28 Organization:City of Port Angeles Request Type:Operations Request For:Operation of City's Visitor Center Request Amount:$122,342 Annual Budget:$122,342 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 5 4 5 4 3 5 4 0.79 5 5 3 3 3 1 5 4 1.51 5 4 4 4 3 N/A 5 4 0.75 5 4 5 3 3 5 5 4 0.95 5 3 5 5 5 2 5 4 1.25 25 21 21 20 18 11 25 20 4.78 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 29 Organization:Port Angeles Waterfront Center Request Type:Operations Request For:Operating Expenses of Field Hall Request Amount:$250,000 Annual Budget:$3,528,272 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 5 3 5 5 5 5 5 0.76 4 5 2 3 5 5 5 4 1.21 4 5 2 5 5 5 4 4 1.11 4 5 4 2 3 5 5 4 1.15 5 5 5 5 5 5 4 5 0.38 22 25 16 20 23 25 23 22 3.16 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 30 Organization:Port Angeles Waterfront District Request Type:Operations Request For:Waterfront District Improvements per Elevate PA 5-year plan Request Amount:$32,000 Annual Budget:$236,450 CL CS JH KB NC RM SR VJ Avg. St.Dev. 3 5 0 5 3 5 5 4 1.89 3 5 0 2 3 5 4 3 1.77 3 3 0 5 1 5 4 3 1.91 5 5 3 5 5 5 5 5 0.76 5 5 2 5 1 5 5 4 1.73 19 23 5 22 13 25 23 19 7.16 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 31 Organization:Port Angeles Youth Basketball Request Type:Operations Request For:Hosting of Youth Basketball Events Request Amount:$90,000 Annual Budget:$375,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 5 3 5 5 4 3 5 4 0.95 5 3 5 5 3 1 5 4 1.57 5 4 3 5 3 1 5 4 1.5 0 0 2 1 0 0 3 1 1.21 0 3 5 5 0 1 5 3 2.36 15 13 20 21 10 6 23 15 6.24 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 32 Organization:Sequim Community Broadcasting Request Type:Operations Request For:Operating Expenses for KSQM Request Amount:$5,000 Annual Budget:$220,000 CL CS JH KB NC RM SR VJ Avg. St.Dev. 4 1 0 4 3 4 4 3 1.68 3 1 0 1 3 3 3 2 1.29 4 1 0 4 3 4 4 3 1.68 3 1 0 1 0 5 5 2 2.19 3 1 0 3 3 0 5 2 1.86 17 5 0 13 12 16 21 12 7.26 This project supports LTAC priorities to improve transportation, quality of city infrastructure,or wayfinding or enhances the city’s natural assets to improve the overall look and feel and welcoming design of Port Angeles. (5 pts.) This project clearly reflects how the funds will be used to help sustain a tourism-related business.(5 pts) Total Scoring Criteria There is evidence provided that organization or project will help increase or sustain opportunities for tourism related activities.(5 pts.) There is evidence provided that this organization or project will encourage visitors to enjoy longer stays or engage in return visits.(5 pts.) The proposal provides clear evidence that this organization can successfully draw tourists.(5 pts.) Attachment 1 November 19, 2024 I - 33 Event Name Event Type Request Running Total Average Score Rank Pacific Northwest Fiber Arts Expo New 5,150$ 5,150$ 98 1 The Dungeness Crab Festival New 10,000$ 15,150$ 96 2 Olympic Peninsula Fungi Festival New 10,000$ 25,150$ 94 3 West by Northwest Mural Festival New 10,000$ 35,150$ 86 4 SquatchCon Comic and Arts Convention New 10,000$ 45,150$ 86 5 Salt Creek 24 New 2,000$ 47,150$ 83 6 OAT Run Legacy 1,000$ 48,150$ 83 7 NW Cup MTB Downhill Series 1 Legacy 7,500$ 55,650$ 81 8 NWISA Qualifying Regatta New 7,595$ 63,245$ 81 9 Big Hurt/Little Hurt Legacy 3,000$ 66,245$ 76 10 Elwha Bridge Run Legacy 3,000$ 69,245$ 76 11 NW Cup MTB Downhill Series 3 Legacy 7,500$ 76,745$ 75 12 Juan de Fuca Festival of the Arts Legacy 10,000$ 86,745$ 74 13 NW Cup MTB Downhill Series 2 Legacy 7,500$ 94,245$ 74 13 Frosty Moss Relay Legacy 2,000$ 96,245$ 74 15 Concerts on the Pier New 10,000$ 106,245$ 74 16 Port Angeles Rowing Series New 7,000$ 113,245$ 73 17 The Future of Art and Design Tour New 9,300$ 122,545$ 73 17 GOAT Run Legacy 1,000$ 123,545$ 72 19 Spruce Railroad Run New 3,000$ 126,545$ 71 20 North Olympic Discovery Marathon Legacy 8,000$ 134,545$ 71 20 Lincoln Street Block Party New 8,920$ 143,465$ 71 22 Peninsula Regional Regatta New 4,260$ 147,725$ 70 23 Fall Development Regatta New 4,140$ 151,865$ 69 24 Moby Dick Extravaganza New 1,300$ 153,165$ 69 25 Spring Development Regatta New 4,140$ 157,305$ 68 26 Fall Fest New 10,000$ 167,305$ 64 27 Second Saturday Art Walk Legacy 3,400$ 170,705$ 63 28 Available Request Legacy Event -$ 57,460$ New Event -$ 113,245$ 127,300$ 170,705$ 2025 LTAX Event Application Committee Scoring Attachment 2 November 19, 2024 I - 34 Event Name:The Future of Art and Design Tour Organization:123 West Design Collective Event Date/s:3rd Saturday of the month from April - September ROW Request:No Request Amount:$9,300 Event Sponsors:Yes Overall Budget:$19,300 Previous Room Nights:N/A Business Type:LLC Est. 2025 Room Nights:200 CL CS JH KB NC RM SR VJ Avg.St.Dev. 10 25 15 15 15 25 22 18 5 15 15 10 10 15 15 10 13 2.4 10 20 20 10 15 20 20 16 4.1 3 10 10 10 5 10 8 8 2.3 3 4 0 5 5 2 5 3.4 1.5 10 10 10 10 10 10 10 10 0 5 5 5 5 2 5 3 4.3 1 56 89 70 65 67 87 78 73 9.9Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights: 20 pts. – over 200, 15 pts. – 100-200, 10 pts. – 50-100, 5 pts. – less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan. (10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 35 Event Name:Concerts on the Pier Organization:Concerts on the Pier Event Date/s:Every Wednesday June 25-August 27 ROW Request:No Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$53,800 Previous Room Nights:80 Business Type:501C3 Est. 2025 Room Nights:100 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 15 10 25 25 5 25 19 7.3 15 15 10 15 15 5 10 12 3.3 20 20 20 20 20 15 20 19 1.2 10 2 10 10 5 10 10 8.1 2.7 0 0 0 2 0 0 5 1 1.4 10 10 10 10 10 10 10 10 0 5 5 5 5 5 2 4 4.4 0.8 85 67 65 87 80 47 84 74 12Total Scoring Criteria The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 36 Event Name: Organization:The Dungeness Crab Festival Event Date/s:Oct. 10-12 ROW Request:Yes Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$339,000 Previous Room Nights:1000 Business Type:501C3 Est. 2025 Room Nights:1000 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 15 25 25 25 25 25 23.6 2.45 20 20 20 20 20 20 20 20 0 20 20 20 20 20 20 20 20 0 10 10 10 10 7 10 9 9.43 0.82 10 10 10 10 10 6 10 9.43 0.98 10 10 10 5 7 10 10 8.86 1.63 5 1 5 5 5 5 5 4.43 0.98 100 86 100 95 94 96 99 95.7 3.47 The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Total The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The Dungeness Crab Festival Scoring Criteria Attachment 2 November 19, 2024 I - 37 Event Name:Fall Development Regatta Organization:Community Boating Program Event Date/s:Oct 18 - 19 ROW Request:No Request Amount:$4,140 Event Sponsors:Yes Overall Budget:$4,140 Previous Room Nights:NA Business Type:501C(3)Est. 2025 Room Nights:20 CL CS JH KB NC RM SR VJ Avg.St.Dev. 18 25 25 15 5 20 18 5.3 5 5 5 5 5 5 5 0 20 20 0 20 20 18 16 5.4 10 10 10 10 3 8 8.5 2 10 10 10 10 3 10 8.8 1.9 10 10 10 5 0 10 7.5 3.3 5 5 5 5 5 5 5 0 78 85 65 70 41 76 69 11Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 38 Event Name:Fall Fest Organization:Events Northwest Event Date/s:September 19-21 ROW Request:No Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$57,250 Previous Room Nights:50 Business Type:LLC Est. 2025 Room Nights:100 CL CS JH KB NC RM SR VJ Avg.St.Dev. 10 10 25 25 5 0 22 14 8.7 20 10 20 15 15 10 10 14 3.7 8 20 0 15 10 10 18 12 5.2 3 5 10 10 7 5 9 7 2.3 7 10 5 10 7 5 7 7.3 1.6 4 10 10 5 7 3 10 7 2.6 3 3 5 5 2 2 4 3.4 1.1 55 68 75 85 53 35 80 64 14Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 39 Event Name:Lincoln Street Block Party Organization:The Hubbub, LLC Event Date/s:April 19-20 ROW Request:No Request Amount:$8,920 Event Sponsors:No Overall Budget:$17,395 Previous Room Nights:15 Business Type:LLC Est. 2025 Room Nights:50 CL CS JH KB NC RM SR VJ Avg.St.Dev. 10 25 25 20 10 10 20 17 6.1 5 10 5 5 10 10 5 7.1 2.4 10 20 10 15 20 20 15 16 3.7 10 10 10 10 10 10 5 9.3 1.2 10 10 0 10 10 10 10 8.6 2.4 5 10 10 5 10 10 10 8.6 2 5 5 5 5 5 5 3 4.7 0.5 55 90 65 70 75 75 68 71 7.6Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 40 Event Name:Moby Dick Extravaganza Organization:Studio Bob Event Date/s:10/3-10/5 ROW Request:No Request Amount:$1,300 Event Sponsors:No Overall Budget:$3,850 Previous Room Nights:15 Business Type:LLC Est. 2025 Room Nights:50 CL CS JH KB NC RM SR VJ Avg.St.Dev. 20 20 25 20 20 10 15 19 3.5 5 5 5 5 10 5 5 5.7 1.2 15 20 20 15 15 15 15 16 2 3 8 10 10 7 3 5 6.6 2.5 10 10 10 10 10 4 10 9.1 1.5 7 10 10 5 10 7 10 8.4 1.8 3 5 5 5 5 4 3 4.3 0.8 63 78 85 70 77 48 63 69 9.6 Scoring Criteria The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Total The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) Attachment 2 November 19, 2024 I - 41 Event Name:NWISA Qualifying Regatta Organization:Community Boating Program Event Date/s:April 5-6 ROW Request:No Request Amount:$7,595 Event Sponsors:Yes Overall Budget:$7,595 Previous Room Nights:NA Business Type:501C(3)Est. 2025 Room Nights:60+ CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 25 25 25 20 25 24 1.4 10 10 10 10 10 15 11 1.4 20 20 0 20 20 18 16 5.4 10 10 10 10 5 8 8.8 1.6 10 10 5 10 7 10 8.7 1.8 8 10 10 5 0 10 7.2 3.1 5 5 5 5 5 5 5 0 88 90 65 85 67 91 81 10Total Scoring Criteria The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 42 Event Name:Olympic Peninsula Fungi Fest Organization:Olympic Peninsula Fungi Festival Event Date/s:October 17-19 ROW Request:No Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$106,339 Previous Room Nights:300 Business Type:LLC Est. 2025 Room Nights:400 CL CS JH KB NC RM SR VJ Avg.St.Dev. 18 23 25 25 20 25 25 23 2.3 20 20 20 20 20 20 15 19 1.2 15 20 20 20 20 20 20 19 1.2 5 10 10 10 7 10 10 8.9 1.6 10 10 10 10 10 10 10 10 0 10 10 10 5 10 10 8 9 1.4 3 5 5 5 5 5 5 4.7 0.5 81 98 100 95 92 100 93 94 4.7Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 43 Event Name:Pacific Northwest Fiber Arts Expo Organization:Port Angeles Arts Council Event Date/s:October 3-5 ROW Request:No Request Amount:$5,150 Event Sponsors:Yes Overall Budget:$13,767 Previous Room Nights:439 Business Type:501C3 Est. 2025 Room Nights:500 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 25 25 25 25 25 20 24 1.2 20 20 20 20 20 20 20 20 0 20 20 20 15 20 20 20 19 1.2 10 10 10 10 7 10 9 9.4 0.8 10 10 10 10 10 10 10 10 0 10 10 10 8 10 10 10 9.7 0.5 5 5 5 5 5 5 4 4.9 0.2 100 100 100 93 97 100 93 98 2.8Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 44 Event Name:Port Angeles Rowing Series Organization:Olympic Peninsual Rowing Assoc. Event Date/s:4/13, 7/27, 10/18 ROW Request:No Request Amount:$7,000 Event Sponsors:Potential Overall Budget:$33,750 Previous Room Nights:25 Business Type:501C3 Est. 2025 Room Nights:60 CL CS JH KB NC RM SR VJ Avg.St.Dev. 20 20 25 25 10 20 23 20 3.3 10 10 10 10 5 10 15 10 1.4 18 18 20 20 15 10 20 17 2.7 10 5 10 10 5 3 8 7.3 2.5 4 6 5 8 6 4 7 5.7 1.2 10 10 10 10 5 4 10 8.4 2.2 5 4 5 5 2 3 4 4 0.9 77 73 85 88 48 54 87 73 13Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 45 Event Name:Peninsula Regional Regatta Organization:Community Boating Program Event Date/s:Oct. 4-5 ROW Request:No Request Amount:$4,260 Event Sponsors:Yes Overall Budget:$4,260 Previous Room Nights:20 Business Type:501C(3)Est. 2025 Room Nights:36 CL CS JH KB NC RM SR VJ Avg.St.Dev. 20 25 25 25 5 20 20 5 5 5 5 5 5 5 5 0 20 20 0 20 20 18 16 5.4 10 10 10 10 3 8 8.5 2 10 10 5 10 5 10 8.3 2.2 8 10 10 5 0 10 7.2 3.1 5 5 5 5 5 5 5 0 78 85 60 80 43 76 70 13Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 46 Event Name:SquatchCon Comic & Arts Convention Organization:GOPA, LLC Event Date/s:April 10 - 13 ROW Request:No Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$42,375 Previous Room Nights:70 Business Type:LLC Est. 2025 Room Nights:140 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 25 25 25 20 25 23 24 1.4 15 10 15 15 15 10 18 14 2.3 20 20 20 20 20 20 20 20 0 10 10 10 10 10 10 9 9.9 0.2 10 10 5 10 10 7 10 8.9 1.6 10 10 10 5 10 10 10 9.3 1.2 5 5 5 5 5 5 4 4.9 0.2 95 90 90 90 90 54 94 86 9.2 Scoring Criteria The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Total The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) Attachment 2 November 19, 2024 I - 47 Event Name:Salt Creek 24 Organization:Peninsula Adventure Sports Event Date/s:October 25-26 or November 1-2 ROW Request:No Request Amount:$2,000 Event Sponsors:Yes Overall Budget:$15,700 Previous Room Nights:105 Business Type:LLC Est. 2025 Room Nights:115 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 10 25 25 20 7 24 19 6.2 15 10 20 15 15 15 15 15 1.4 20 20 20 20 20 15 15 19 2 10 7 10 10 10 7 8 8.9 1.3 10 10 10 10 10 10 10 10 0 10 6 5 5 5 5 10 6.6 2 5 5 5 5 5 5 5 5 0 95 68 95 90 85 64 87 83 10Total Scoring Criteria The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 48 Event Name:Spring Development Regatta Organization:Community Boating Program Event Date/s:May 17-18 ROW Request:No Request Amount:$4,140 Event Sponsors:Yes Overall Budget:$4,140 Previous Room Nights:15 Business Type:501C(3)Est. 2025 Room Nights:20 CL CS JH KB NC RM SR VJ Avg.St.Dev. 20 25 25 25 5 20 20 5 5 5 5 5 5 5 5 0 20 20 0 20 20 18 16 5.4 10 10 10 10 3 8 8.5 2 10 10 0 5 3 8 6 3.3 8 10 10 5 0 10 7.2 3.1 5 5 5 5 5 5 5 0 78 85 55 75 41 74 68 13Total Scoring Criteria The project or event plan is clear,and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.–less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 49 Event Name:Spruce Railroad Run Organization:Port Angeles Marathon Association Event Date/s:45583 ROW Request:No Request Amount:$3,000 Event Sponsors:Yes Overall Budget:$327,500 (budget for all events; applicant did not provide individual budgets)Previous Room Nights:35 Business Type:LLC Est. 2025 Room Nights:500 (all events) CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 10 25 25 25 5 19 7.8 5 5 20 5 5 5 7.5 4.2 20 15 20 20 20 5 17 4.4 10 5 10 10 10 5 8.3 2.2 10 6 5 10 10 5 7.7 2.3 10 5 10 10 7 5 7.8 2.2 5 2 5 5 5 3 4.2 1.1 85 48 95 85 82 33 71 21Total Scoring Criteria The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 50 Event Name:West by Northwest Mural Festival Organization:Port Angeles Waterfront District Event Date/s:April 24-27 ROW Request:Yes Request Amount:$10,000 Event Sponsors:Yes Overall Budget:$31,800 Previous Room Nights:N/A Business Type:501C(6)Est. 2025 Room Nights:400 CL CS JH KB NC RM SR VJ Avg.St.Dev. 25 20 25 15 15 15 23 20 4 20 15 20 10 20 10 10 15 4.3 20 20 20 20 15 20 20 19 1.2 10 10 10 10 10 10 8 9.7 0.5 8 10 5 10 10 4 10 8.1 2.1 10 10 10 10 10 10 8 9.7 0.5 5 5 5 5 5 5 4 4.9 0.2 98 90 95 80 85 74 83 86 6.8Total Scoring Criteria The project or event plan is clear, and the proposal reflects enough detail to effectively determine the potential to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project statistically demonstrates a result in overnight stays.(Room nights:20 pts.–over 200, 15 pts.–100-200, 10 pts.–50-100,5 pts.– less than 50) The proposal demonstrates the organization is working in partnership with fellow organizations and businesses. (20 pts.) The project has clear marketing goals and a defined promotion plan.(10 pts.) This project occurs in non-demand periods (10 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts,culture, recreation, education, or historic significance) (10 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.) (5 pts.) Attachment 2 November 19, 2024 I - 51 Event Name:Big Hurt/Little Hurt Organization:Peninsula Adventure Sports Event Date/s:September 27-28 Yes Request Amount:$3,000 Yes Overall Budget:$38,700 99 Business Type:LLC 105 CL CS JH KB NC RM SR VJ Avg.St.Dev 25 10 25 25 25 18 20 21 4.4 20 0 15 25 20 18 20 17 5.3 18 17 10 15 15 13 15 15 1.8 20 10 10 15 15 10 20 14 3.7 10 10 10 10 10 6 10 9.4 1 93 47 70 90 85 65 85 76 14 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 52 Event Name:Elwha Bridge Run Organization:Port Angeles Marathon Association Event Date/s:Feb. 1 Yes Request Amount:$3,000 Yes Overall Budget:$327,500 for all events 472 (All Events) Business Type:501C(3)500 (All Events) CL CS JH KB NC RM SR VJ Avg.St.Dev 20 10 25 25 25 3 18 7.7 25 0 25 25 20 0 16 11 20 20 20 20 20 20 20 0 20 10 20 15 15 5 14 4.4 8 5 10 10 10 5 8 2 93 45 100 95 90 33 76 25 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 53 Event Name:Frosty Moss Relay Organization:Peninsula Adventure Sports Event Date/s:45731 No Request Amount:$2,000 Yes Overall Budget:$37,200 174 Business Type:LLC 180 CL CS JH KB NC RM SR VJ Avg.St.Dev 25 0 25 25 25 0 20 17 9.8 20 0 15 25 25 0 20 15 8.6 20 20 20 20 20 20 20 20 0 20 10 10 15 15 10 18 14 3.4 10 0 10 10 10 4 10 7.7 3.3 95 30 80 95 95 34 88 74 24 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 54 Event Name:GOAT Run Organization:Peninsula Adventure Sports Event Date/s:45906 No Request Amount:$1,000 Yes Overall Budget:$33,800 169 Business Type:LLC 175 CL CS JH KB NC RM SR VJ Avg.St.Dev 25 10 25 25 25 10 25 21 6.1 20 0 15 25 20 10 22 16 6.6 18 10 10 15 5 5 10 10 3.5 20 10 10 15 15 15 20 15 2.9 10 10 10 10 10 10 8 9.7 0.5 93 40 70 90 75 50 85 72 16 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 55 Event Name:Juan de Fuca Festival of the Arts Organization:Juan de Fuca Foundation for the Arts Event Date/s:May 23-25 Yes Request Amount:$10,900 Yes Overall Budget:$181,350 130 Business Type:501C(3)150 CL CS JH KB NC RM SR VJ Avg.St.Dev 25 25 20 25 25 10 22 22 3.8 25 0 10 25 25 0 22 15 10 16 17 0 10 15 0 10 9.7 5.6 20 17 20 15 20 10 20 17 2.9 10 10 10 10 10 10 10 10 0 96 69 60 85 95 30 84 74 18 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 56 Event Name:North Olympic Discovery Marathon Organization:Port Angeles Marathon Association Event Date/s:June 7 - 8 Yes, No request Request Amount:$8,000 Yes, No request Overall Budget:$327,500 for all events 472(All Events) Business Type:501C(3)500 (All Events) CL CS JH KB NC RM SR VJ Avg.St.Dev 25 15 25 25 25 25 23 2.8 25 0 25 25 20 20 19 6.4 16 0 0 5 0 7 4.7 4.7 20 10 20 15 15 10 15 3.3 10 5 10 10 10 10 9.2 1.4 96 30 80 80 70 72 71 14 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 57 Event Name:NW Cup MTB Downhill Series Organization:N-Dub Productions Event Date/s:April 18 - 20 No Request Amount:$7,500 Yes Overall Budget:$26,000 200+ Business Type:S-Corp 200+ CL CS JH KB NC RM SR VJ Avg.St.Dev 25 25 25 25 25 20 25 24 1.2 25 0 0 25 25 15 25 16 9.8 20 20 10 15 20 20 20 18 3.1 20 15 10 15 15 5 18 14 3.7 10 10 10 10 5 5 10 8.6 2 100 70 55 90 90 65 98 81 15 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 58 Event Name:NW Cup MTB Downhill Series Organization:N-Dub Productions Event Date/s:May 16 - 18 No Request Amount:$7,500 Yes Overall Budget:26000 200+ Business Type:S-Corp 200+ CL CS JH KB NC RM SR VJ Avg.St.Dev 25 25 25 25 25 10 25 23 3.7 25 0 0 25 25 15 25 16 9.8 18 20 0 10 15 5 18 12 6.2 20 15 10 15 15 5 18 14 3.7 10 10 10 10 5 5 10 8.6 2 98 70 45 85 85 40 96 74 19 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 59 Event Name:NW Cup MTB Downhill Series Organization:N-Dub Productions Event Date/s:May 16 - 18 No Request Amount:$7,500 Yes Overall Budget:26000 200+ Business Type:S-Corp 200+ CL CS JH KB NC RM SR VJ Avg.St.Dev 25 25 25 25 25 15 25 24 2.4 25 0 0 25 25 15 25 16 9.8 18 20 10 10 5 5 8 11 4.7 20 15 10 15 15 10 18 15 2.7 10 10 10 10 5 10 10 9.3 1.2 98 70 55 85 75 55 86 75 13 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 60 Event Name:OAT Run Organization:Peninsula Adventure Sports Event Date/s:45759 No Request Amount:$1,000 Yes Overall Budget:$32,700 144 Business Type:LLC 150 CL CS JH KB NC RM SR VJ Avg.St.Dev 25 10 25 25 25 25 25 23 3.7 20 0 15 25 25 20 20 18 5.9 20 20 10 15 20 20 20 18 3.1 20 10 10 15 15 12 18 14 3.1 10 10 10 10 10 8 10 9.7 0.5 95 50 70 90 95 85 93 83 13 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 61 Event Name:Second Saturday Art Walk Organization:Port Angeles Arts Council Event Date/s:Second Saturday of the Month No Request Amount:$3,400 Yes Overall Budget:$4,400 3 Business Type:501C(3)50 CL CS JH KB NC RM SR VJ Avg.St.Dev 15 10 0 15 10 5 20 11 5.1 20 10 5 15 15 5 15 12 4.7 10 10 10 20 5 20 10 12 4.5 20 20 20 20 20 10 20 19 2.4 10 20 10 7 10 3 5 9.3 3.7 75 70 45 77 60 43 70 63 12 Est. 2025 Room ROW Request: Event Sponsors: Previous Room Total Scoring Criteria Demonstrates a proven track record to result in overnight stays by tourists in lodging establishments within the City. (25 pts.) Demonstrates ability for continued increase in overnight stays by tourists in lodging establishments within the City. (25 pts.) This project occurs in non-demand periods. (20 pts) The project lends itself to the complement of other events in the community and helps create a diversity of opportunities (arts, culture, recreation, education, or historic significance). (20 pts.) The event proposal defines additional revenue benefit beyond overnight stays (likely diners, shoppers, paid parking etc.). (10 pts.) Attachment 2 November 19, 2024 I - 62 Date: November 19, 2024 To: City Council From: Nathan A. West, City Manager Subject: Association of Washington Cities City Action Days Background / Analysis: City Council has historically participated in the annual Association of Washington Cities City Action Days. Traditionally held in Olympia, WA, this event provides an opportunity for Council members to engage with legislators and share the City’s legislative priorities, attend educational sessions, and interact with colleagues from around the State. In addition, Council members and the City Manager typically meet with the 24th District Legislators one-on-one to discuss priorities during the conference. In 2024, the AWC City Action Days changed the location of their conference, holding it at Saint Martin's University in Lacey, WA, rather than in Olympia. This year, the conference will again be held at Saint Martin’s from February 19-20, 2025. Last year, Council members Schromen-Wawrin and Schwab attended conference. City staff is recommending that Council appoint three representatives to attend the conference in 2025. Funding Overview: Funding for participation in this event is included in the 2025 proposed budget, and includes hotel, registration, and per diem for three Council members. Attachment: • Schedule Summary: City Council has historically participated in the annual Association of Washington Cities (AWC) City Action Days. The event provides an opportunity for Council members to engage with legislators and share the City’s legislative priorities, attend educational sessions, and interact with colleagues from around the State. Funding: Funding for participation in this event is included in the 2025 proposed budget, and includes hotel, registration, and per diem for three Council members. Recommendation: Appoint three Council representatives to attend the 2025 City Action Days. November 19, 2024 I - 63 All conference sessions and events are at the Marcus Pavilion and the Norman Worthington Conference Center at Saint Martin’s University, unless otherwise noted. Subject to change. Wednesday, February 19 8 am – 6 pm AWC Registration Kiosk open 9:15 – 10:15 am Optional early start session 10:15 – 10:30 am Break 10:30 – 11:30 am Opening session 11:30 am – 12:30 pm Networking lunch 12:30 – 1:15 pm General session 1:15 – 1:30 pm Break 1:30 – 2:30 pm Legislative hot-topic breakout sessions 2:30 – 2:45 pm Break 2:45 – 3:45 pm Legislative hot-topic breakout sessions Conference links Conference home CML credits FAQs Lodging Schedule Sponsorship AWC Home Page / Events & Education / Conferences / City Action Days / Schedule Schedule November 19, 2024 I - 64 3:45 – 4 pm Break 4 – 5 pm General session 5 – 6:30 pm Legislative Reception Thursday, February 20 7 – 8:30 am Networking breakfast 8:40 – 9:30 am General session 9:30 – 9:40 am Break 9:40 – 10:30 am General session 10:30 – 10:40 am Break 10:40 – 11:20 am General session 11:20 am – 12:15 pm Networking lunch 12:30 – 3 pm Hill climb and Capitol Campus tours We encourage everyone to gather at the Capitol steps at 12:30 pm for a group photo. Updated 11/8/24 November 19, 2024 I - 65 1 Date: November 19, 2024 To: City Council From: Nathan A. West, City Manager Subject: Association of Washington Cities Center for Quality Communities Scholarship Background / Analysis: The AWC Center for Quality Communities (CQC) scholarship supports high school seniors who are active in leadership in their city government, community, or school, and plan to pursue post-secondary education. Each year, all of Washington’s 281 cities and towns can recruit scholarship applicants. Each jurisdiction can nominate one graduating high school senior. In 2024, CQC received 29 completed scholarships and awarded three recipients. Up to three $3,000 scholarships are being offered in 2025. The application period opened on October 30, 2024 and the deadline for cities to submit their nominations is January 27, 2025. Should Council wish to pursue this, Council should consider a process and timeline to collect, review and nominate a student. During the application process, staff will advertise on the City’s website and social media. Such a timeline could include the following: • November 19, 2024, Council appoints a subcommittee to review and nominate a student. • November 20, 2024, staff prepare social media and website advertisements. Staff will then begin collecting applications, forwarding the applications to the subcommittee as they come in. • On or around a week before the decided application deadline, staff will close the application period and forward any final applications received to the subcommittee. • On or around a week before the CQC application deadline, staff will close the application period and a member of the subcommittee will forward their nominee to the City Clerk. • January 27, 2025, the City Clerk will then submit the subcommittees nomination to CQC and include a letter of recommendation. • Following the nomination, staff will communicate to those who were not chosen. Funding Overview: N/A Attachment: None. Summary: The 2025 AWC Center for Quality Communities scholarship cycle is now open. The AWC Center for Quality Communities (CQC) scholarship supports high school seniors who are active in leadership in their city government, community, or school and plan to pursue post-secondary education. Funding: N/A Recommendation: Discuss the staff-recommended application process and appoint a Council subcommittee of three Council members to review scholarship applications and nominate a student to the AWC Center for Quality Communities Scholarship. November 19, 2024 I - 66 Date: November 19, 2024 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: New Washington State Fuel Vendor, Petrocard, Contract No. 08721 Background / Analysis: Equipment Services utilizes a blanket purchase order to purchase bulk fuel from the approved vendor under the WA State fuel Contract No.08721. The blanket purchase order allows staff to expedite ordering and billing of fuel deliveries. Under the City’s current fuel usage rate, staff is ordering fuel deliveries every ten (10) to fourteen (14) days. The bulk fuel vendor, APP/ World Kinect was the sole vendor in the Olympic Region approved to sell bulk fuel but is no longer recognized as an approved vendor through the contract. To continue to utilize the State Contract to purchase bulk fuel staff is requesting that Council approve the use of WA State contract No. 08721 with Petrocard, the new sole vendor approved under the WA State Bulk Fuel Contract. Upon approval funds currently encumbered for fuel purchase through APP will be transferred to the new State contract with Petrocard. Funding Overview: There is no additional funding associated with this action. Future bulk fuel purchases will continue with the new approved vendor. Attachment: None Summary: Staff seeks City Council approval to purchase bulk fuel from Petrocard, the newly approved vendor under the WA state fuel contract No. 08721. APP/ World Kinect, the current vendor, is no longer recognized on the state contract. Staff requests to move the remaining 2024 funds in the APP/World Kinect blanket purchase order to the Petrocard blanket purchase order to allow efficient operation of the City’s fuel network, and the ability to continue to purchase bulk fuel through the WA State Fuel Contract. Funding: There is no additional funding associated with this action. The City’s 2024 Budget includes $567,900 across multiple City funds for the purchase of fuel. Recommendation: Approve the purchase of bulk fuel from Petrocard through the WA State Fuel Contract No. 08721 and authorize the City Manager to make minor modifications as necessary. November 19, 2024 J - 1 Date: November 19, 2024 To: Mayor Dexter, Deputy Mayor Carr, Councilmember Meyer, Councilmember Miller, Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs From: Sarina Carrizosa, Finance Director Subject: Monthly Update on Past Due Utility Accounts - October AUGUST 2024 SEPTEMBER 2024 OCTOBER 2024 AMOUNT CHANGE % CHANGE SEP - OCT Number of Customers Past Due 1,551 1,347 1,352 5 0.37% Number of Disconnections for Non-payment 5 8 7 (1) 100.00% 60 days past due amount 258,548.44 174,319.00 115,738.18 (58,580.82) -33.61% 90 days past due amount 85,894.62 135,071.00 121,067.34 (14,003.66) -10.37% 120 days past due amount 885,476.74 913,214.00 947,903.81 34,689.81 3.80% Total amount past due 1,229,919.80 1,222,604.00 1,184,709.33 (37,894.67) -3.10% Total Additional Payment Plan Agreements 29 43 45 2 4.65% CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS SEPTEMBER 2024 - OCTOBER 2024 -40.0% -30.0% -20.0% -10.0% 0.0% 10.0% 20.0% - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 60 days past due amount 90 days past due amount 120 days past due amount Total amount past due SEPTEMBER -OCTOBER 2024 PAST DUE AMOUNTS AUGUST 2024 SEPTEMBER 2024 OCTOBER 2024 % CHANGE SEP - OCT November 19, 2024 L - 1 2024 January-October Building Report JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 1 0 0 0 0 0 1 1 1 1 0 0 $1,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $191,500.00 $3,901,000.00 $4,200,000.00 $55,000.00 $0.00 $0.00 4 4 5 12 7 16 16 8 6 10 0 0 $96,747.00 $94,945.00 $929,547.00 $520,638.00 $163,847.00 $526,932.00 $1,421,523.00 $331,943.00 $585,875.00 $973,038.00 $0.00 $0.00 1 0 0 0 1 0 0 1 1 0 0 0 $238,448.00 $0.00 $0.00 $0.00 $4,059,682.00 $0.00 $0.00 $1,330,000.00 $7,000,000.00 $0.00 $0.00 $0.00 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 0 0 0 0 0 0 0 0 0 0 0 $65,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1 0 0 1 1 1 0 0 0 0 0 0 $2,000.00 $0.00 $0.00 $350,000.00 $555,000.00 $30,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 0 1 0 3 1 4 0 1 1 0 0 $0.00 $0.00 $200,000.00 $0.00 $671,350.00 $292,824.00 $681,350.00 $0.00 $265,000.00 $359,082.00 $0.00 $0.00 0 0 0 0 2 0 1 0 2 3 0 0 $0.00 $0.00 $0.00 $0.00 $336,520.00 $0.00 $218,000.00 $0.00 $390,000.00 $575,000.00 $0.00 $0.00 0 2 0 0 1 3 0 3 1 1 0 0 $0.00 $655,052.00 $0.00 $0.00 $324,912.00 $1,271,726.00 $0.00 $668,257.00 $290,231.00 $290,231.00 $0.00 $0.00 0 1 1 4 2 3 3 0 5 2 0 0 $0.00 $75,000.00 $100,000.00 $233,684.00 $192,570.00 $172,500.00 $334,400.00 $0.00 $646,007.00 $114,584.00 $0.00 $0.00 42 11 16 15 14 36 20 34 25 36 0 0 $389,794.00 $270,110.00 $266,850.00 $154,091.00 $459,796.00 $637,848.00 $464,122.00 $518,203.00 $551,123.00 $617,084.00 $0.00 $0.00 0 0 4 0 2 2 1 2 1 4 0 0 $0.00 $0.00 $24,556.00 $0.00 $15,500.00 $28,649.00 $7,500.00 $85,500.00 $77,500.00 $17,000.00 $0.00 $0.00 50 18 27 32 33 62 46 49 43 58 0 0 $1,891,989.00 $1,095,107.00 $1,520,953.00 $1,258,413.00 $6,779,177.00 $2,960,479.00 $3,318,395.00 $6,834,903.00 $14,005,736.00 $3,001,019.00 $0.00 $0.00 0 0 1 1 1 1 1 0 5 1 0 0 11 1* 0 0 2 0 4 2 8 0 2 2 0 0 20 8* 0 2 0 0 1 3 0 3 1 1 0 0 11 5* 0 0 0 0 2 0 1 0 2 3 0 0 8 3* 0 0 0 0 4 0 0 0 0 0 0 0 4 36* 0 2 3 1 12 6 10 3 10 7 0 0 54 53* 0 0 0 0 0 0 0 0 0 0 0 0 0 12* 2 1 1 1 1 2 1 5 8 2 0 0 $35,793.06 $32,520.68 $95,372.41 $25,385.23 $70,460.78 $69,804.22 $84,573.11 $117,383.62 $171,881.83 $74,279.55 $0.00 $0.00 $42,666,171 $777,454.49 24 16 $256,205 418 $3,500,409 21 $1,868,745 249 $4,329,021 11 $2,469,606 8 $1,519,520 11 $65,000 4 $937,000 4 $12,628,130 0 $0 1 Year to Date Total 5 $9,447,500 88 $5,645,035 *The pending units are in various stages of staff review. Additionally, not all applicants have submitted a complete application at this time. While we expect the majority to advance through the review process, it is possible that some may experience the need for additional review. Dwelling Units - Single Family Dwelling Units-Manufactured Home Dwelling Units - Multi Family (3+) Total Dwelling Units Transitional Housing Units Total Construction Valuation Dwelling Units - Duplex New Construction Repair and Alteration New Multi Family New Manufactured Home Dwelling Units - ADU Certificate of Occupancy Permit Fees Paid Comm Ind Public Res New Construction Repair and Alteration New Construction New Single Family New Accessory Structure Repair and Alteration Demolition and Moving Repair and Alteration Total Permits Issued November 19, 2024 L - 2 APPLIED RESEARCH ASSOCIATES, Inc. Pavement Management Plan PSA-2024-25 Date Agreement Approve by City Council: October 15, 2024 Agreement Expires: March 31, 2025 Billings Through: Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Management $94,500.00 $0.00 $94,500.00 0% 2 Optional Tasks $73,200.00 $0.00 $73,200.00 0% Totals $167,700.00 $0.00 $167,700.00 0% PW 0410_02 [Revised 08/06] November 19, 2024 L - 3 ASPECT CONSULTANT AGREEMENT Landfill Post Closure Consulting & Engineering Services PSA-2017-05 Date Agreement Authorized by Council: June 20, 2017 Date Amendment Authorized by Council: November 15, 2022 Agreement Expires: December 31, 2025 Billings Through: 9/29/2024 Task #Task 2017-2018 Original 2018-2019 Original 2019-2020 Original 2020-2021 Original 2021-2022 Original 2023 Amend 1 2024 Amend 1 2025 Amend 1 2024 Billings to Date 2024 Amount Remaining % Complete 1 Monitoring & Reporting $115,000.00 120,750.00 161,840.00 133,127.00 139,783.00 142,778.00 150,117.00 154,739.00 $ 128,170.10 21,946.90 90% Total $115,000.00 120,750.00 161,840.00 133,127.00 139,783.00 142,778.00 150,117.00 154,739.00 $128,170.10 $21,946.90 90% $1,118,134.00 Total Original Contract Amount +Amendment November 19, 2024 L - 4 BLUE CYPRESS CONSULTING, Inc. Lead Service Line Inventory PSA-2024-24 Date Agreement Approved by City Council: May 21, 2024 Agreement Expires: December 31, 2024 Billings Through: 9/13/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Lead Service Line Assessment $56,224.00 $52,053.54 $4,170.46 93% Totals $56,224.00 $52,053.54 $4,170.46 93% PW 0410_02 [Revised 08/06] November 19, 2024 L - 5 HDR ENGINEERING, INC. Cultural Resources Services PSA-2022-01 Date Agreement Authorized by City Council: May 03, 2022 Date Amenment 01 Authorized by City Manager: December 11, 2023 Agreement Expires: December 31, 2025 Billings Through: 9/28/2024 Task #Descriptions Contract + Amend 01 Amount Billings to Date Remaining % Complete 1 PS#3 Force Main Replacement $96,000.00 $90,154.61 $5,845.39 93.91% 2 Directed Services $49,280.00 $12,314.58 $36,965.42 24.99% Totals $145,280.00 $102,469.19 $42,810.81 70.53% PW 0410_02 [Revised 08/06] November 19, 2024 L - 6 HERRERA ENVIRONMENTAL CONSULTANTS, INC. City Hall LID Parking Lot Retrofit Design Support PSA-2020-26 Date Agreement Approved by City Council: July 7, 2020 Date Amendment 1 Authorized by City Manager: December 21, 2021 Date Amendment 2 Authorized by City Council : October 18, 2022 Agreement Expires: December 31, 2024 Billings Through: 8/30/2024 Task #Task Contract Amount + Amendment 2 Billings to Date Remaining % Complete 1 Design Support $110,677.00 $110,677.00 $0.00 100% 2 Construction Phase Services - Amendment 2 $76,090.00 $63,400.73 $12,689.27 83% Totals $186,767.00 $174,077.73 $12,689.27 PW 0410_02 [Revised 08/06] November 19, 2024 L - 7 JACOBS ENGINEERING GROUP, INC. Elwha Water Facility Engineering Support PSA-2019-21 Date Agreement Authorized by City Council: November 19, 2019 Date Amendment 1 Authorized by City Manager: December 8, 2020 Date Amendment 2 Authorized by City Manager: December 7, 2021 Date Amendment 3 Authorized by City Council: September 6, 2022 Date Amendment 4 Authorized by City Manager: December 11, 2023 Agreement Expires: December 31, 2024 Billings Through: 11/1/2024 Task #Task Contract Amount + Amend 3 Billings to Date Remaining % Complete 1 Data Collection $3,568.00 $3,424.60 $143.40 96% 2 Preliminary Development of Strategies $7,791.00 $8,451.87 -$660.87 108% 3 Site Visit & Planning Workshop $14,187.70 $14,186.71 $0.99 100% 4 SCADA $0.00 $0.00 0% 5 Equipment Surplus & Facilty Decommissioning $10,000.00 $10,000.00 0% 9 Ranney Well $64,654.22 $67,428.89 -$2,774.67 104% 10 Project Management $21,178.00 $20,670.98 $507.02 98% 11 Technical Assistance/Directed Services $50,000.00 $8,882.35 $41,117.65 18% 12 Level of Service Industrial Water Supply $15,000.00 $8,638.32 $6,361.68 58% 6 Elwha Surface Water Intake (EWSI)$0.00 $8,419.82 -$8,419.82 0% 7 Fish Screen Structure $149,696.00 $135,705.53 $13,990.47 0% 8 Effluent Distribution Structure (EDS)$66,392.83 $80,279.85 -$13,887.02 0% 11B Technical Assistance/Directed Services $0.00 $0.00 0% Totals $402,467.75 $356,088.92 $46,378.83 88% PW 0410_02 [Revised 08/06] November 19, 2024 L - 8 JACOBS ENGINEERING GROUP, INC. Water Treatment Plant Facility Assessment PSA-2023-01 Date Agreement Authorized by City Council: June 20, 2023 Agreement Expires: December 31, 2024 Billings Through: 5/17/24 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Water Treatment Plant Facility Assessment $220,000 $116,806.02 $103,193.98 53% Totals $220,000 $116,806.02 $103,193.98 53% PW 0410_02 [Revised 08/06] November 19, 2024 L - 9 JACOBS ENGINEERING GROUP, INC. Water System Plan Update Agreement PSA-2023-42 Date Agreement Authorized by City Council: January 16, 2024 Agreement Expires: July 31, 2025 Billings Through: 8/30/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Water System Plan Update $96,055.00 $16,561.76 $79,493.24 17% Totals $96,055.00 $16,561.76 $79,493.24 17% PW 0410_02 [Revised 08/06] November 19, 2024 L - 10 KENNEDY JENKS CONSULTANTS Wastewater Capacity Improvement Design Service PSA-2021-33 Date Agreement Authorized by City Council: November 3, 2021 Date Amendment 1 Authorized by City Council: July 18, 2023 Date Amendment 2 Authorized by City Manager: April 24, 2024 Agreement Expires: December 31, 2024 Billings Through: 12/29/2023 Task #Task Contract Amount Billings to Date Remaining % Complete 100-900 WW Capacity Improvement Design Services $432,540.00 $427,750.22 $4,789.78 99% CSO Capacity Improvement + Amendment 1 $127,112.00 $39,794.53 $87,317.47 31% Totals $559,652.00 $467,544.75 $92,107.25 84% PW 0410_02 [Revised 08/06] November 19, 2024 L - 11 KENNEDY JENKS CONSULTANTS Wastewater Modeling Support Services PSA-2022-03 Date Agreement Authorized by City Manager: June 06, 2022 Date Amendment 01 Authorized by City Manager: December 08, 2023 Agreement Expires: December 31, 2025 Billings Through: 8/23/24 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Wastewater Modeling Support Services $37,270.19 $11,898.71 $25,371.48 31.93% Totals $37,270.19 $11,898.71 $25,371.48 31.93% PW 0410_02 [Revised 08/06] November 19, 2024 L - 12 Billings through: 6/30/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 2023 Stormwater ILA Kitsap Outreach $12,538.00 $12,167.68 $370.32 97% 2 2024 Stormwater ILA Kitsap Outreach $12,538.00 $7,994.31 $4,543.69 64% 3 2025 Stormwater ILA Kitsap Outreach $12,538.00 $12,538.00 0% Totals $37,614.00 $20,161.99 $17,452.01 54% KITSAP COUNTY 2023-2025 Stormwater ILA Kitsap Outreach Date Agreement Authorized by City Council: June 7, 2022 Agreement Expires: December 31, 2025 PSA-2022-44 November 19, 2024 L - 13 KPFF CONSULTING ENGINEERS Decant Facility Design Support PSA-2020-13 Date Agreement Approved by City Council: May 5, 2020 Date Amendment 1 Approved by City Manager: May 28, 2021 Date Amendment 2 Approved by City Manager: December 27, 2021 Date Amendment 3 Approved by City Manager: December 16, 2022 Date Amendment 4 Approved by City Council: May 16, 2023 Agreement Expires: December 31, 2024 Billings Through: 9/30/2024 Task #Description Contract Amount Amended #4 Amount New NTE Contract Amount Billings to Date Remaining % Complete 1 Decan Facility Design Support - SW Funds 124,319.00 76,135.00 200,454.00 196,439.04 4,014.96 98% 2 Decan Facility Design Support - Water Funds 25,000.00 25,000.00 50,000.00 47,286.47 2,713.53 95% 3 Decan Facility Design Support - WW Funds 25,000.00 25,000.00 50,000.00 50,000.00 - 100% 4 Decan Facility Design Support - Storm Funds 25,000.00 25,000.00 50,000.00 50,000.00 - 100% Totals $199,319.00 $151,135.00 $350,454.00 $343,725.51 $6,728.49 98% PW 0410_02 [Revised 08/06] November 19, 2024 L - 14 KRAZAN & ASSOCIATES OF WASHINGTON, INC. 2023 Materials Testing Services PSA-2023-16 Date Agreement Authorized by City Manager: June 14, 2023 Agreement Expires: December 31, 2024 Billings Through: 2/27/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Enviornmental Soils Testing $15,000.00 $8,579.70 $6,420.30 57% 2 Materials Testing - Directed Services $5,000.00 $0.00 $5,000.00 0% Totals $20,000.00 $8,579.70 $11,420.30 43% PW 0410_02 [Revised 08/06] November 19, 2024 L - 15 KRAZAN & ASSOCIATES OF WASHINGTON, Inc. 2024 Materials Testing Services - Decant Facility PSA-2024-34 Date Agreement Authorized by City Manager: July 18, 2024 Agreement Expires: December 31, 2025 Billings Through: 8/31/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Decant Facility Construction Material Testing $24,000.00 $9,693.68 $14,306.32 40% Totals $24,000.00 $9,693.68 $14,306.32 40% PW 0410_02 [Revised 08/06] November 19, 2024 L - 16 PACIFIC SURVEY & ENGINEERING, INC City Pier Sidewalk Repair and Shoreline Armoring PSA-2021-11 Date Agreement Approved by City Council: March 02, 2021 Date Amendment 1 Authorized by City Manager: November 15, 2021 Date Amendment 2 Authorized by City Manager: November 16, 2022 Date Amendment 3 Authorized by City Manager: June 12, 2023 Agreement Expires: December 31, 2024 Billings Through: 10/31/2023 Task #Task Contract Amount + Amend 1, 2, & 3 Billings to Date Remaining % Complete 1 Project design, permitting, and bid advertisement support services $74,350.00 $56,577.61 $17,772.39 76% Totals $74,350.00 $56,577.61 $17,772.39 76% PW 0410_02 [Revised 08/06] November 19, 2024 L - 17 PARAMETRIX, INC Peabody Creek Culvert PSA-2019-42 Date Agreement Authorized by City Council: December 17, 2019 Date Amendment 1 Authorized by City Manager: June 15, 2021 Date Amendment 2 Authorized by City Manager: June 21,2022 Date Amendment 3 Authorized by City Manager: April 28, 2023 Date Amendment 3 Authorized by City Manager: June 25, 2024 Agreement Expires: June 30, 2025 Billings Through: 112/31/2023 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Management $19,524.90 $13,086.91 $6,437.99 67% 2 Preliminary Hydraulics Design Report $86,653.59 $70,510.21 $16,143.38 81% 3 Agency & Stakeholders Coordination $19,073.54 $12,548.99 $6,524.55 66% 4 Preliminary 15% Design $24,467.18 $7,992.30 $16,474.88 33% Totals $149,719.21 $104,138.41 $45,580.80 70% PW 0410_02 [Revised 08/06] November 19, 2024 L - 18 PARAMETRIX, INC Signal Controller Upgrade PSA-2022-24 Date Agreement Authorized by City Council: July 19, 2022 Date Amendment 1 Approved by City Council: March 7, 2023 Date Amendment 2 Authorized by City Manager: 12/28/2023 Date Amendment 3 Approved by City Council: February 6, 2024 Date Amendment 4 Authorized by City Manager: 7/30/2024 Agreement Expires: March 31, 2025 Billings Through: 8/31/2024 Task #Task Contract Amount Amend #1, 2, & 3 New NTE Amount Billings to Date Remaining % Complete 1 TR0120 - Signal Conroller Upgrades PS&E & Construction Management Services $221,980.02 $667,335.37 $889,315.39 $691,772.74 $197,542.65 77.79% 2 TR1399 - Traffic Signal Interconnection $41,277.16 $41,277.16 $23,493.73 $17,783.43 56.92% Totals $263,257.18 $667,335.37 $930,592.55 $715,266.47 $215,326.08 76.86% PW 0410_02 [Revised 08/06] November 19, 2024 L - 19 PARAMETRIX, INC Lincoln Park - Big Boy Pond Study PSA-2023-20 Date Agreement Authorized by City Council: December 5, 2023 Agreement Expires: December 31, 2024 Billings Through: 10/5/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 Lincoln Park Big Boy Pond Study $151,604.23 $99,173.43 $52,430.80 65.42% Totals $151,604.23 $99,173.43 $52,430.80 65.42% PW 0410_02 [Revised 08/06] November 19, 2024 L - 20 PARAMETRIX, INC RAISE Grant Support - Tumwater Truck Route & Local Improvements Agreement PSA-2024-10 Date Agreement Authorized by City Manager: January 30, 2024 Agreement Expires: December 31, 2024 Billings Through: 3/2/2024 Task #Task Contract Amount Billings to Date Remaining % Complete 1 RAISE Grant Support & Local Improvements Agreement - Tumwater Truck Route $24,917.00 $22,081.84 $2,835.16 88.62% Totals $24,917.00 $22,081.84 $2,835.16 88.62% PW 0410_02 [Revised 08/06] November 19, 2024 L - 21 PARAMETRIX, INC First/Front Pedestrian Enhancements PSA-2024-16 Date Agreement Approved by City Coucil: September 17, 2024 Agreement Expires: December 31, 2025 Billings Through: Task #Task Contract Amount Billings to Date Remaining % Complete 1 Project Management - First/Front and Marine Drive Pedestrian Enhancements $230,019.66 $230,019.66 0.00% Totals $230,019.66 $0.00 $230,019.66 0.00% PW 0410_02 [Revised 08/06] November 19, 2024 L - 22 PARAMETRIX, INC 2025 RAISE Grant Support - Tumwater Truck Route & Local Improvements Agreement PSA-2024-37 Date Agreement Authorized by City Manager: October 17, 2024 Agreement Expires: December 31, 2024 Billings Through: Task #Task Contract Amount Billings to Date Remaining % Complete 1 RAISE Grant Support & Local Improvements Agreement - Tumwater Truck Route - 2025 $8,908.00 $8,908.00 0.00% Totals $8,908.00 $0.00 $8,908.00 0.00% PW 0410_02 [Revised 08/06] November 19, 2024 L - 23 RH2 ENGINEERING, INC. Water System Modeling Support Services PSA-2019-11 Date Agreement Authorized by City Manager: June 3, 2019 Date Amendment 1 Authorized by City Council: December 17, 2019 Date Amendment 2 Authorized by City Manager: November 30, 2020 Date Amendment 3 Authorized by City Manager: December 27, 2021 Date Amendment 4 Authorized by City Council: November 15, 2022 Agreement Expires: December 31, 2024 Billings Through: 5/26/2024 Task #Task Contract Amount & Amend #1-4 Billings to Date Remaining % Complete 1 Water System Model Calibration $22,000.00 $23,971.79 -$1,971.79 109% 2 Directed Services $32,000.00 $11,356.66 $20,643.34 35% 3 Amend#1 Task 1 Unidirectional Flushing Program $43,525.00 $47,323.64 -$3,798.64 109% 4 Amend#1 Task 2 Directed Services $16,475.00 $10,705.33 $5,769.67 65% Totals $114,000.00 $93,357.42 $20,642.58 82% PW 0410_02 [Revised 08/06] November 19, 2024 L - 24 Sargent Engineers, Inc. Structural and Civil Engineering Services PSA-2019-38 Date Agreement Approved by City Council: October 1, 2019 Date Amendment 1 Authroized by City Manager: November 2, 2021 Date Amendment 2 Approved by City Council: November 15, 2022 Date Amendment 3 Approved by City Council: February 7, 2023 Agreement Expires: December 31, 2024 Billings Through: 5/31/2024 Task #Task Contract Amount + Amend. 1-3 Billings to Date Remaining % Complete 1 Streets/Professional Services/Bridge Inspections $26,414.00 $19,325.43 $7,088.57 73% 2 Parks/Operations/Repair & Mtce Account for 2020 $6,784.00 $6,336.21 $447.79 93% 3 City Pier Railing Replacement $41,232.00 $40,142.54 $1,089.46 97% 4 Laurel Street Stairs $96,891.00 $44,890.55 $52,000.45 46% 5 Direct Structural Engineering Services $50,000.00 $21,214.46 $28,785.54 42% 6 2023 Bridge Inspection $15,809.00 $15,809.00 $0.00 100% Totals $237,130.00 $147,718.19 $89,411.81 62% PW 0410_02 [Revised 8/06] November 19, 2024 L - 25 Task #Task Original Contract Amount Billings to Date Remaining % Completed 1 2022 Stream Water Quality Monitoring $14,000.00 $4,392.79 $9,607.21 31% 2 2023 Stream Water Quality Monitoring $21,000.00 $20,998.26 $1.74 100% 3 2024 Stream Water Quality Monitoring $21,000.00 $11,489.06 $9,510.94 55% 4 2025 Stream Water Quality Monitoring $21,000.00 $0.00 $21,000.00 0% 5 2026 Stream Water Quality Monitoring $21,000.00 $0.00 $21,000.00 0% Totals $98,000.00 $36,880.11 $61,119.89 38% Streamkeepers Fecal Coliform Monitoring Clallam County Road Department / Health & Human Services Department PSA-2022-53 Date Agreement Authorized by City Council: August 16, 2022 Agreement Expires: December 31, 2026 Billings Through: 9/30/2024 November 19, 2024 L - 26 TRANSPO GROUP USA, Inc. ADA Standards Upgrade Agreement PSA-2024-31 Date Agreement Authorized by City Manager: September 30, 2024 Agreement Expires: December 31, 2024 Billings Through: Task #Task Contract Amount Billings to Date Remaining % Complete 1 ADA Updates Project $24,400.00 $0.00 $24,400.00 0% Totals $24,400.00 $0.00 $24,400.00 0% PW 0410_02 [Revised 08/06] November 19, 2024 L - 27 TECHNICAL SYSTEMS, INC SCADA Technical Suppot PSA-2020-03 Date Agreement Approved by City Council: April 7, 2020 Date Amendment 1 Authorized by City Council: December 15, 2020 Date Amendment 2 Authorized by City Council: December 07, 2021 Date Amendment 3 Authorized by City Manager: December 07, 2022 Agreement Expires: December 31, 2024 Billings Through: 9/30/2024 Task #Description Original Contract + Amendments1- 3 Billings to Date Remaining % Complete 1.0 Maintenance and Technical Support 1.1 Wastewater SCADA Maintenance Support 101,000 45,204.50 55,796 45% 1.2 Water SCADA Maintenance Support 100,000 68,462.50 31,538 68% 1.3 Solid Waste SCADA Maintenance Support 12,000 5,465.00 6,535 46% 2.0 SCADA Engineering Technical Support 31,000 6,980.00 24,020 23% 2.1 Elwha Water SCADA Maintenance Suppor 19,000 6,390.00 12,610 34% Totals 263,000 $132,502.00 130,498 50% PW 0410_02 [Revised 08/06] November 19, 2024 L - 28