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HomeMy WebLinkAbout10012024 CC Minutes CITY OF PORT ANGELES CITY COUNCIL October 1, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter,Deputy Mayor Carr,Council Members Meyer,Miller, Schromen-Wawrin, Schwab,and Suggs. Members Absent: None. Staff Present: City Manager West,Deputy City Manager Goings,Attorney Bloor,Clerk Martinez-Bailey, C.Delikat,B. Smith, S. Carrizosa,D. Sharp,and S.Curtin. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS& EMPLOYEE RECOGNITIONS 1. Indigenous People's Day Mayor Dexter presented the agenda item and invited Lower Elwha S'Klallam Tribal Chief Executive Officer Tonya Green to the front of the Chamber to accept the proclamation. Mayor Dexter then read the proclamation recognizing contributions Indigenous People have made to our community and encouraged all to celebrate the thriving cultures and values of the Indigenous Peoples of our region. City Manager Nathan West introduced the new Director of Public Works and Utilities and welcomed him to the City of Port Angeles team. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Deputy City Manager Calvin Goings spoke to the amended agenda that included amending F-2-Municipal Code Update 24-88 to the Port Angeles Municipal Code Title 17 and Title 2 for Minor Deviation Permits and Conditional Use Permits, to be considered instead under Public Hearings. Manager West stated that Council's action listed in the memorandum was to open and close a public hearing and pass a resolution that evening,amending the Utility Fee Schedule.He noted the October 1 agenda listed Council's action as open the Public Hearing and continue the hearing to the next meeting. He continued,saying that considering the error listed in the agenda,Council should follow the action as it was listed on the agenda and therefore open the Public Hearing and continue the matter to October 15. PUBLIC COMMENT John Ralston,city resident, spoke to the Department of Revenue Business Licensing Services Contract matter on the agenda and asked about statistical research. Erik Marks,local business owner,spoke about the Department of Revenue Business Licensing Services Contract on the agenda and stated he felt reassured by staffs communication on the matter,and spoke about the relationship between small businesses and housing. CONSENT AGENDA At the request of Council member Schwab,and after hearing no objection,Mayor Dexter added H-1 2025-2026 Strategic Plan, I-2 Planning Commission Appointment Recommendation,and J-1 Downtown Tree and Sidewalk Replacement Phase 3 Project TR0918, Change Order No.2 to the Consent Agenda as items E-10,E-11,and E-12. It was moved by Carr and seconded by Schwab to approve the Consent Agenda to include: PORT ANGELES CITY COUNCIL MEETING—October 1, 2024 1. City Council Minutes of September 3 and September 17,2024/Approve 2. Expenditure Report: From September 7,2024 to September 20,2024 in the amount of$1,584,895.81 / Approve 3. Prosecuting Attorney and Law Enforcement Radio Use Memorandum of Understanding/Authorize the City Manager to sign the memorandum of understanding with the Clallam County Prosecuting Attorney and the Clallam County Sheriff and make minor modifications as necessary 4. Crisis Response Team and Peninsula SWAT Interlocal Agreement/ 1)Authorize the City Manager to sign the Peninsula SWAT Interlocal Agreement with the listed agencies and make minor modifications,as necessary. 5. Wastewater Treatment Plant Digester Gas Blower Purchase/ 1)Approve the purchase of a new Roots 406 RAM GJ digester gas blower that is the functional equivalent of existing equipment from Applied Industrial Technologies of Olympia,WA, for an amount not to exceed$25,600.23,including applicable tax,and;2)Authorize the City Manager to approve and execute the final purchase documents,to complete the purchase,and to make minor modifications,as necessary. 6. Material Purchase: Electric Meters/ 1)Award a contract with WESCO/Anixter of Portland,OR for the purchase of 240 electrical revenue meters in the amount of$55,455.16,including tax,and 2)authorize the City Manager to execute all contract-related documents,to administer the contract,and to make minor modifications as necessary. 7. Pilot Program—End of Distribution Line Voltage Meters/ 1)Approve an end of distribution line voltage pilot metering program to better serve and reduce costs to the residents and customers of the City of Port Angeles Electrical Utility,and 2)authorize the Director of Public Works and Utilities to implement and administer the program. 8. Department of Revenue Business Licensing Services Contract/ 1)Approve the contract with the Department of Revenue;2)authorize the City Manager or his designee to sign the contract and all related documents;and 3)authorize the City Manager or his designee to make minor modifications,as necessary. 9. Stage IV Water Shortage Declaration/ 1)Grant to the City Manager the authority to Declare a Stage IV Water Shortage and,2)authorize the Public Works and Utilities Department to implement the limited outdoor restrictions on the use of water as detailed in its Water Shortage Response Plan. 10. MOVED TO CONSENT AGENDA/H-1 2025-2026 Strategic Plan/Pass Resolution# 10-24 adopting the 2025-2026 Strategic Plan. 11. MOVED TO CONSENT AGENDA / I-2 Planning Commission Appointment Recommendation / 1) Approve the recommendation of the Ad Hoc Committee for appointment to the Planning Commission, Position Number Three,to fill the unexpired term ending 2/28/2026. 12. MOVED TO CONSENT AGENDA / J-1 Downtown Tree and Sidewalk Replacement Phase 3 Project TR0918, Change Order No.2/ 1)Approve Construction Change Order No. 02 with Interwest Construction Inc., increasing the total contract value by $42,542.00 to a new contract amount of $467,221, and 2) authorize the City Manager to sign the change order and make minor modifications,as necessary. Motion carried 7-0. RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Resolution on Lodging Tax Policy and Fund Disbursement Scoring Criteria Deputy City Manager Calvin Goings presented the item,provided background on the matter,and. Council discussion took place throughout the motion,and amendment process. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO. 11-24 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Lodging Tax Advisory Committee Policies by adding Lodging Tax Funding Program goals and priorities to the Policies. Page 2 of 5 PORT ANGELES CITY COUNCIL MEETING—October 1,2024 It was moved by Suggs and seconded by Miller to: After the motion was made and amended,Council considered the final motion: Pass the resolution adopting revised policies regarding the application and budgeting of lodging tax funds as amended,and to include in the Funding Priorities—Non-events section,"Operation requests must not exceed $100,000 or 15%of the organizations operational budget,whichever is larger,in a single year". Motion carried 7-0. PUBLIC HEARINGS 1. Proposed Adjustments to the 2025 Utility Rates Finance Director Sarina Carrizosa presented the matter and shared slides and information on a utility rate change review,cost of service analysis methodology,water utility rates,wastewater utility rates,affordability index,and spoke about next steps. At 7:11 p.m.,Mayor Dexter opened the public hearing. Justin Langston,spoke to the relationship between utility costs and inflation. Hearing there were no members in the audience or those attending online who wished to speak,the Mayor continued the matter to October 15. The Mayor recessed the meeting for a break at 7:13 p.m. The meeting reconvened at 7:18 p.m. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending portions of the City of Port Angeles' Utility Rate Schedule. Staff spoke to Council's comments and questions. PUBLIC HEARINGS CONTINUED 1. Municipal Code Update 24-88 to the Port Angeles Municipal Code Title 17 and Title 2 for Minor Deviation Permits and Conditional Use Permits Deputy City Manager Calvin Goings spoke to the agenda item,a proposed ordinance that makes changes to the Port Angeles Municipal Code Chapters 2.18, 17.40, 17.94,and 17.96.He added that the Planning Commission unanimously recommended to the City Council adopt the code amendments that were presented to Council in the agenda packet. At 7:21 p.m.Mayor Dexter opened the public hearing. John Ralston, city resident, spoke in favor of the proposed change,with concern for property height deviations, that could to apply to other buildings. Planning Supervisor Ben Braudrick spoke to the Planning Commission's recommendation. After confirming there were no members in the audience or those attending online who wished to speak, the Mayor closed the public hearing. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending portions of Title 17 and Title 2 of the Port Angeles Municipal Code relating to minor deviation permits and conditional use permits. Page 3 of 5 PORT ANGELES CITY COUNCIL MEETING—October 1, 2024 The Mayor continued the matter to October 15. OTHER CONSIDERATIONS 1. School District Ballot Proposition Mayor Dexter presented the agenda item and introduced Port Angeles School District Superintendent Marty Brewer, along with Port Angeles School District Director of Maintenance&Facilities Nolan Duce and Capital Facilities Committee member Steve Methner who each spoke to slides on two propositions that will appear on the November general election ballot. A motion was made by Schromen-Wawrin and seconded by Carr to: Direct staff to draft a resolution in support of Proposition 1 and Proposition 2 to be considered during the October 15 meeting. Motion carried 6-0 with Meyer abstaining from the vote. The Mayor spoke to the public process Council would follow,prior to any action taken on such a resolution. CITY COUNCIL REPORTS Council member Meyer shared that the Clallam Transit System Zero Fare will continue through the foreseeable future and spoke about the upcoming Chamber hosted Job Fair. Council member Miller shared information from a member of the public who planned to speak but had to leave and asked that it be made a part of the record,spoke to attendance at a recovery event held in the Vern Burton,and thanked 4PA for hosting the City's Comprehensive Plan open houses. Deputy Mayor Carr spoke about the Lodging Tax matter,and spoke to the Committee's lack of a vice-chair,asking Council to keep this in mind as policies are developed. Council member Schromen-Wawrin spoke about a meeting at The Answer for Youth,a Housing Washington Conference,and spoke about modular housing. Council member Schwab spoke about attendance at Washington Collective Collaborative Elected Leaders Institute sessions,and Olympic Peninsula Tourism Commission and Council appointed Board,Committee and Commission Code Review sub-committee meetings. Council member Suggs provided William Shore Memorial Pool updates,a presentation by`Round Again during a recent Solid Waste Advisory Committee meeting,spoke about a short film on recycling,and spoke to the current and significantly low Elwha River levels. Mayor Dexter announced Municipal Research and Services Center's new Executive Director Melanie Harding and spoke to her participation on the Board of Directors. No other reports were given. INFORMATION Manager West provided an update on glass recycling,stating the City will be unable to accept glass until they find a new company to take glass,thanked the Community and Economic Development team for their work to collect data from the public relative to updates to the Comprehensive Plan,and reminded Council of the upcoming October budget work session. SECOND PUBLIC COMMENT Laney Stevens,city resident, stated she lives in Lee Plaza and spoke to parking challenges downtown. Steve Pelayo, local business owner,expressed concerns over the City's comprehensive efforts, inconsistent data and his citizen report. John Ralston,city resident,spoke about bicycle lanes,street parking,and the Joint Public Safety Facility. Page 4 of 5 PORT ANGELES CITY COUNCIL MEETING—October 1,2024 ADJOURNMENT Mayor Dexter adjourned the meeting at 8:23 p.m. Kate Dexter,Mayor Kari Martinez-Bailey,City Cl Page 5 of 5