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HomeMy WebLinkAboutCC 11062024 Minutes CITY OF PORT ANGELES CITY COUNCIL Wednesday, November 6, 2024 This meeting was conducted as a hybrid meeting. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:32 p.m. The meeting did not start on-time due to technical difficulties. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Can (attending virtually), Council Members Meyer, Miller, Schromen-Wawrin, Schwab,and Suggs. Members Absent: Council member Schromen-Wawrin. Staff Present: City Manager West,Deputy City Manager Goings,Attorney Bloor,Clerk Martinez-Bailey,C.Delikat, B. Smith, S. Carrizosa, D. Sharp,and S. Curtin. It was moved by Suggs and seconded by Schwab to: Excuse Council member Schromen-Wawrin from the meeting. Motion carried 6-0. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS The Mayor stated the Veteran's Day proclamation would move to the November 19 meeting. Hearing consensus from the Council,the Mayor moved 2025 Legislative Priorities to the November 19 meeting. PUBLIC COMMENT John Ralston,city resident, spoke to the City owned property plan on the agenda. PUBLIC HEARINGS 2. Implementing a General Business License by Amending Title 5 of the Port Angeles Municipal Code and revising the City's Master Fee Schedule Deputy City Manager Calvin Goings presented the agenda item,and provided a detailed history of municipal code work done by Council,and spoke to general business license discussions that have taken place by City Council. Deputy City Manager Goings spoke to the September 17,2024 work session dedicated to business license options. Based on Council consensus on several key issues during that work session,staff then drafted a proposal to implement a general business license by amending Title 5 of the Port Angeles Municipal Code and revising the City's Master Fee Schedule. He added that key community investments had been recommended to be supported by new revenues that were in alignment with the Council's adopted Strategic Plan. He noted that Department of Revenue Partnership Services Supervisor Jennifer Wachter and Ann Marie Soto of Madrona Law were in attendance and available for questions. At 6:48 p.m.,the Mayor opened the public hearing. John Ralston,city resident,spoke to the proposed changes to the code,spoke about his concerns about staffs proposal relative to revenue. Marc Abshire,city resident,Director of the Port Angeles Chamber of Commerce and member of the Clallam County Economic Council, and author of the Clallam County Economic Development Council letter sent to City Council PORT ANGELES CITY COUNCIL MEETING—November 6, 2024 regarding business licensing, spoke about his appreciation for the staff outreach process and expressed his interest in keeping the business licensing costs as low as possible, suggesting a flat rate for all businesses. Jim McEntire, residing outside the city limits, representing the Port Angeles Business Association, shared multiple suggestions to improve the licensing process, After hearing no one in the room or online wished to provide testimony,the Mayor closed the public hearing. Council discussion followed. Department of Revenue Partnership Services Supervisor Jennifer Wachter answered a question about one business having multiple locations in the Port Angeles city limits. Council discussion continued. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO.3737 AN ORDINANCE of the City of Port Angeles,Washington amending Title 5 of the Port Angeles Municipal Code; and amending the Master Fee Schedule. It was moved by Meyer and seconded by Schwab to: After the main motion was amended,the final motion Council considered was to: Waive the second reading,adopt the ordinance and master fee schedule. For businesses with gross revenues of$0-$25,000 and non-profits and apply an annual business license fee of zero dollars. For businesses with gross revenues of$25,001 or over,and apply a flat business license fee of$190.00. Utilize the new revenues for Phase 1 and Phase 2 staffing priorities listed under Community Investments on slide 31 of the PowerPoint during the meeting. Passed 5-1 with Carr opposed. 1. Ordinance Levying 2024 Property Tax for Collection in 2025 Finance Director Sarina Carrizosa presented slides and provided detailed information on proposed property taxes and shared there would be an opportunity for the public to comment on the proposed 1.0%increase to the levy during the public hearing. She stated it was before Council as a first reading of the ordinance. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington, levying regular ad valorem property taxes for collection in the fiscal year 2025, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. At 801 p.m.,the Mayor opened the public hearing. After hearing no one in the room or online wished to provide testimony,the Mayor continued the matter to the next meeting. Council discussion followed. Page 2 of 5 PORT ANGELES CITY COUNCIL MEETING—November 6, 2024 At this moment during the meeting,the Mayor confirmed that the agenda item,Implementing a General Business License by Amending Title 5 of the Port Angeles Municipal Code and revising the City's Master Fee Schedule motion included waiving the second reading. The Clerk confirmed the action to waive the second reading was contained in the first motion made,and the Clerk stated she understood it was the intent of the motion when repeated,to include the action to waive the second reading. Without further comment or discussion,the Council continued to the next item of business. CONSENT AGENDA At the request of Council member Schwab,and after hearing no objection,Mayor Dexter added J-1 SVC-2022 and J- 2, IT Software Licensing Annual Adjustment and Three-Year Agreement to the Consent Agenda. It was moved by Schwab and seconded by Meyer to approve the Consent Agenda to include: 1. City Council Minutes of September 17,October 3,October 15,and October 22,2024/Approve E-1 2. Expenditure Report: From October 5,2024 and October 25,2024 in the amount of$5,847,314.42/Approve 3. Material Purchase - Diamond Dust / 1) Authorize the City Manager to approve Change Order #1 with Specialty Mining& Infield Mix in an amount not to exceed$7,313.72 including taxes, and 2)allow the City Manager to make minor modifications, if necessary. 4. Material Purchase: Electrical Pad-Mounted Switch/ 1)Award a contract with WESCO Distribution, Inc. of Portland, OR for the purchase of a single PME-9 switch cabinet in the amount of$51,098.06, including applicable tax, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 5. Interagency Agreement Between the Washington Traffic Safety Commission and the City of Port Angeles/ Authorize the City Manager to sign the Interagency Agreement with the Washington State Traffic Safety Commission and make minor modifications as necessary. 6. Memorandum of Understanding Between REAL Program and the City of Port Angeles/Authorize the City Manager to sign the Memorandum of Understanding with Salish Behavioral Health and make minor modifications as necessary. 7. CON-2024-04 Marine Drive Pavement-Final Acceptance/ 1)Accept the Marine Drive Pavement Project No. CON 2024-04 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances. 8. MEC-2024-30 Wastewater Treatment Plant Screening Wash & Press Parts — Purchase / 1) Approve and award a purchase contract with Huber Technology, Inc., of Denver, NC,for the purchase of Wastewater Treatment Plant screening wash and press parts in the amount of$32,255.28 and 2) authorize the City Manager to execute all contract-related documents, to administer the contract and to make minor modifications as necessary. 9. Equipment Purchase—Equipment Services Mobile Column Lift System/ 1)Approve the purchase of a new set of four Equipment Services Division mobile column vehicle lifts from ARI-HETRA of Phoenix, AZ for an amount not to exceed $64,485.35, including tax and accessories, and 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 10. 2024 Lodging Tax Advisory Committee Budget Amendment Recommendation/ 1)Adopt the Lodging Tax Advisory Committee's recommendation for the 2024 Lodging Tax Fund budget amendment in the amount of $10,415.28, and 2) request the Finance Director include this item in the next formal budget amendment to the 2024 Budget. 11. CON-2024-02 Electrical Conduit Boring - Final Acceptance / 1) Accept the Electrical Conduit Boring Project No. CON 2024-02 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. 12. PSA-2024-45 16th Street Low-Impact Development Retrofit, Project TR0715 / 1) Award a Professional Services Agreement to Parametrix, Inc.for the PSA-2024-45, 16th St. Low-Impact Development Retrofit Project in the not to exceed amount of$86,825.96, including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 13. PSA-2019-38 Structural Engineering Services - Amendment No. 04/ 1)Approve Amendment No. 04 to the Structural Engineering Professional Services Agreement with Sargent Engineering in the amount of$60,335 with a new not to exceed amount of$297,465 and 2) authorize the City Manager to execute all contract- related documents, to administer the contract and to make minor modifications as necessary. Page 3 of 5 PORT ANGELES CITY COUNCIL MEETING—November 6, 2024 14. MEC-2024-27 Reservoir Instrumentation Chlorine Analyzer—Award/1)Award a contract to TMG Services • Inc. in the not to exceed amount of$27,900.18, including taxes, to purchase three Depolox 400M chlorine analyzers including startup, calibration, and training, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 15. ADDED TO CONSENT AGENDA Amendment No. 2 to Services Agreement SVC-2022-46 / Approve Amendment No. 2 to the Tenelco Inc. contract SVC-2022-46 increasing the total•contract value by$210,000 to a new not to exceed amount of$740,000, extend the contract through December 31,2025,and 2)authorize the City Manager to execute all contract related documents, to administer the contract, and to make minor modifications as necessary. 16. ADDED TO CONSENT AGENDA/IT Software Licensing Annual Adjustment and Three-Year Agreement l Approve the purchase of additional Microsoft server core and physical machine licenses from SHI in an amount not to exceed$91,985.30 including taxes; 2)approve the 2025 annual licensing costs not to exceed $248,823.05 including taxes;and 3)authorize the City Manager to enter into a contract and other documents needed to complete these purchases and implement the three-year Microsoft Enterprise Agreement on the terms and conditions offered through the Washington state Department of Enterprise Services, and to make minor modifications, as necessary. Motion carried 6-0. 2. City Owned Property Plan Manager West spoke to the City Owned Property Plan and provided background and details, spoke about Council deliverables and spoke to an additional lease that would be added, that had been inadvertently left off. Council discussion followed. It was moved by Suggs and seconded by Meyer to: Direct staff to proceed with the City owned property plan as presented. Motion carried 6-0. CITY COUNCIL REPORTS Deputy Mayor Carr spoke positively about seeing a local contractor doing work in a neighborhood she was visiting. Council member Meyer spoke about changes to Clallam Transit security at their downtown transit center. Council member Miller spoke about committee and subcommittee work done through Clallam County Homelessness Task Force,and spoke about partnership discussions to better assist those who are experiencing challenges seeking housing. Council member Schwab spoke about Board,Committee,and Commission subcommittee work,an upcoming Olympic Peninsula meeting,Port Angeles Comprehensive Plan stake holder meeting,and a North Olympic Peninsula Recompete Coalition meeting,and a Coho ferry cancellation due to weather. Council member Suggs spoke about Marine Resources Committee subcommittee meetings and efforts to advocate for the Elwha watershed. Mayor Dexter shared information related to attendance at a speaking event by invitation made by Victoria,BC's Mayor,spoke to the election and look forward to moving forward,with the community,to move forward together. No other reports were given. INFORMATION Manager West expressed his appreciation for members of the Information Technologies Department who worked through technical difficulties earlier in the meeting and spoke about a recent Housing Solutions meeting. SECOND PUBLIC COMMENT John Ralston, city resident, spoke about bike lanes, parking, and 911 facilities, and suggested the City look for alternatives. Page 4 of 5 PORT ANGELES CITY COUNCIL MEETING—November 6, 2024 Adjournment Mayor Dexter adjourned the meeting at 8:24 p.m. n Kate Dexter,Mayor Kari Martinez-Bailey,City C Page 5 of 5