HomeMy WebLinkAbout05232023 CC Special Meeting
SPECIAL MEETING NOTICE
PORT ANGELES CITY COUNCIL
Notice is hereby given that the City Council of the City of Port Angeles will hold a special meeting
on Tuesday, May 23, 2023, starting at 5:00 p.m. Listening and webcast options will be available at
www.cityofpa.us. The meeting will be conducted as a hybrid meeting. In hybrid meetings, members
of the public, Council members, and City staff have the option to attend in person at the City Hall
Council Chambers, located at 321 East 5th Street in Port Angeles, or remotely via telephone or video
link. This meeting is open to the public.
The purpose of the special meeting is for City Council to hold a Work Session to discuss the Capital
Facilities Plan (CFP) and Transportation Improvement Plan (TIP) for 2024-2029.
For audio only please call: 1-844-992-4726
Webinar number: 2556 422 8730
If you are joining in through the Webex link:
https://cityofpa.webex.com/cityofpa/j.php?MTID=m2c50727c1aa76bbc2c037e15fc58220b
The access code and link are good for the May 23, 2023 meeting only.
The document is available on the City’s website here: https://www.cityofpa.us/774/Capital-Facilities-
Plan
The City Council encourage citizen participation. An opportunity for public comment will be
available at a later date. Upcoming meeting information can be found on the City website:
www.cityofpa.us/583/Meetings-Agendas. Community members may also contact City Council by
email at council@cityofpa.us, or written letter mailed to 321 East 5th Street, Port Angeles, WA 98362
or by dropping it by City Hall. Learn more by visiting: www.cityofpa.us/137/City-Council
Closed captioning can be made available. Please contact City Clerk Kari Martinez-Bailey at 360-417-
4634, or by email at cityclerk@cityofpa.us for instructions if this option is needed.
Kari Martinez-Bailey
City Clerk
(p) 360-417-4634 │TTY 360-417-4645
Issued: Friday, May 19, 2023
2024 –2029
CAPITAL FACILITIES & TRANSPORTATION
IMPROVEMENT PLAN
MAY 23, 2023
CITY
COUNCIL
WORK
SESSION
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
2
▪Overview of Capital Facilities Planning and Process
▪2022 Completed Projects
▪Funding Sources and Expenses Combined
▪Cash Flows by Fund
▪Citywide New Project Listing
▪Next Steps
▪Questions & Discussion
AGENDA
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
3CAPITAL FACILITIES PLANNING
Provides adequate public facilities to serve existing and new
development.
Reduces the cost of serving new development with public facilities.
Ensures that these facilities will be in place when development
occurs.
Helps the City maximize our limited resources efficiently by
planning for our needs, prioritizing and coordinating projects and
identifying funding options.
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
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Departmental
development
and review
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Director
Prioritization
and City
Manager
review
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Finance
Department
prepares cash
analysis,
funding
options and
CFP/TIP
Document
MA
Y
CFP/TIP
Reviewed by
City Council,
Utility
Advisory
Committee
(UAC) and
Port Angeles
Citizens. Input
is provided by
these groups.
JU
N
E
Council
conducts the
Public
Hearings and
the 1st and 2nd
reading of the
CFP/TIP
resolution for
consideration
of adoption
TIP is filed
with the State
THE CFP/TIP PROCESS
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
5THE CFP PROCESS
This stage of the CFP process is Council’s opportunity to:
▪Learn about capital projects, funding sources and costs.
▪Discuss the CFP & TIP
▪Review and revise priorities if needed.
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
6
▪Little to no rate impact.
▪Set aside cash that is equal to the prior years’ depreciation.
▪Leverage projects.
▪No new debt.
▪Focus on preventable maintenance to increase asset life.
▪Complete streets initiative.*
As approved during the 2018 –2023 CFP process.
* This was approved with the adoption of Ordinance #3615 on December 9, 2018
CITY COUNCIL DIRECTIVES
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
7INFLATION IMPACTING PROJECTS
Rising cost of inflation is causing project expenses to push the
boundaries of affordability.
▪Evident in every area of the CFP.
▪Total funded project cost increase in all funds combined of
$28.5 million since the adopted 2023-2028 CFP.
▪Balancing low impacts to utility rates with critical and
costly capital needs.
▪Impacts to the City’s ability to deliver essential services
to the community.
▪Changes to project scope to maintain affordability.
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CAPITAL FACILITIES PLAN -COUNCIL WORKSESSION –MAY 23, 2023
8CAPACITY
The Strategic Plan approved by City Council in March of 2021includes
an Issue of Critical Importance regarding Capacity, with a goal to:
“Build capacity of the City to better meet the community’s needs,
invest in improvements, focus on improving economic outcomes
and maintain what we have.”
▪A key focus area in this category is to reduce the CFP backlog.
▪Capacity was also a primary focus area in the City’s workplan.
▪Additional resources are in the 2023 Budget as recommended by
the UAC and approved by City Council to allow completion of
projects in the Water and Wastewater funds.
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CAPITAL FACILITIES PLAN -COUNCIL WORKSESSION –MAY 23, 2023
9CAPACITY
The 2024-2029 CFP also took into consideration the ability of Staff
to complete projects as outlined in the CFP.
▪While funding may have been identified for projects staff continues
to work on ensuring there is adequate staff to complete the
critical capital needs of the City.
▪Without these additional resources projects will move at a slower
pace or be delayed in total.
▪Balancing staffing needs with affordability to complete projects
should be carefully weighed.
▪In each section personnel cost and need has been estimated.
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
10CAPACITY
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37
,
2
9
0
40
,
1
3
8
40
,
4
8
6
3
2
,
6
7
3
1
6
,
1
0
9
19
,
7
3
7
1
6
,
7
9
3
16
,
6
4
0
16
,
6
4
0
16
,
6
4
0
16
,
6
4
0
16
,
6
4
0
16
,
6
4
0
16
,
6
4
0
9.9
11.3 11.5
7.7
(0.3)1.5 0.1
(2.0)
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
-
10,000
20,000
30,000
40,000
50,000
2023 2024 2025 2026 2027 2028 2029
ESTIMTED CITYWIDE PERSONNEL PROJECT HOURS
Estimated Personnel Hours Needed to Complete Plan
Current Staffing Hours in the Budget
Total Additional Staff Required to Complete Projects (Yearly)
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
11CAPACITY
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Six additional FTE’s are estimated for completion of the 2024 -2029 CFP
as averaged across all years. However, in years when large projects are
included additional staffing will be required for completion.
ESTIMATED PERSONNEL COSTS FOR PROJECT COMPLETION 2023 2024 2025 2026 2027 2028 2029
81,326 206,661 8,666 8,666 8,666 9,331 3,666
470,420 1,151,594 729,739 372,090 297,236 494,436 195,866
336,748 445,958 526,991 196,000 79,027 88,704 65,450
357,476 129,043 185,550 99,160 278,026 307,463 122,617
25,480 196,766 28,000 112,000 - - -
73,146 302,311 223,923 42,630 15,400 78,325 447,025
528,667 17,334 20,000 12,333 2,000 15,666 -
950,002 870,124 1,366,838 1,413,967 509,865 607,179 385,439
TOTAL PLANNED PERSONNEL COSTS 2,823,265 3,319,790 3,089,707 2,256,846 1,190,220 1,601,105 1,220,063
IT
TRANSPORTATION
GENERAL GOVERNMENT
ELECTRIC
WATER
WASTEWATER
STORMWATER
SOLID WASTE
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CAPITAL FACILITIES PLAN -COUNCIL WORKSESSION –MAY 23, 2023
12CAPACITY
Though the CFP/TIP presented includes a large number of projects
staff has prepared the plan to consider whether:
▪Many projects listed are in a planning or due diligence phase.
▪Several projects are multi-year in nature and will be seen in
more than one year until completion.
▪Recognizing that the projects listed are critical needs that
should not be deferred.
▪Projects listed take into consideration the possibility to seek
grant funding.
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
132022 COMPLETED PROJECTS
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PROJECTS COMPLETED IN 2022 Actual Budget
PD0116 Mobile Data Terminal Replacements 21,088 18,800
PD0307 Police Regional Training & Gun Range Facility 4,145 32,000
PD0119 Computer Aided Dispatch 136,522 145,100
FD0615 Fire Hoses 4,698 6,100
FD0318 Emergency Mgmt Pods 13,147 100,000
PD0120 Police Taser Replacement 48,307 40,300
PD0222 Pencom Radio/Phone Traffic Recording 33,925 31,500
PD0322 Pencom 911 Phone Equipment 178,652 153,000
PK0119 Erickson Playfield Pump Track 383,555 650,000
PK0205 Restroom Replacement Revolving Fund 727,780 800,000
1,551,818 1,976,800
GENERAL GOVERNMENT CAPITAL PROJECTS
TOTAL COMPLETED PROJECTS
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
142022 COMPLETED PROJECTS
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PROJECTS COMPLETED IN 2022 Actual Budget
TR0218 Lincoln Street Safety 459,744 499,100
TR0616 ADA - Francis Street 370,327 355,500
TR0621 Waterfront Trail Repairs 84,810 105,200
TOTAL COMPLETED PROJECTS 914,881 959,800
TRANSPORTATION PROJECTS
PROJECTS COMPLETED IN 2022 Actual Budget
CAPM1 Medic 1 revolving 15,866 -
FD0118 Defibrillators 71,451 73,000
TOTAL COMPLETED PROJECTS 87,317 73,000
MEDIC 1
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
152022 COMPLETED PROJECTS
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PROJECTS COMPLETED IN 2022 Actual Budget
CLCAP Distribution/Overhead/Poles/Yard lighting 96,735 150,000
CL0620 Electric Vehicle Charging Station 48,140 48,000
CL0919 "A" Street Substation Switchgear Replacement 297,639 500,000
TOTAL COMPLETED PROJECTS 442,514 698,000
ELECTRIC PROJECTS
PROJECTS COMPLETED IN 2022 Actual Budget
CAPWT General Water Equipment 1,685 50,000
WT0521 Water Main Replacement Village/Lind 122,326 122,400
TOTAL COMPLETED PROJECTS 124,011 172,400
PROJECTS COMPLETED IN 2022 Actual Budget
CAPWW Wastewater Treatment Equipment 67,600 129,900
TOTAL COMPLETED PROJECTS 67,600 129,900
WATER PROJECTS
WASTEWATER PROJECTS
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
162022 COMPLETED PROJECTS
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PROJECTS COMPLETED IN 2022 Actual Budget
SW0421 Transfer Station 1,665,853 1,627,800
SW0117 Landfill Scale Software 187,774 184,000
TOTAL COMPLETED PROJECTS 1,853,627 1,811,800
SOLID WASTE PROJECTS
PROJECTS COMPLETED IN 2022 Actual Budget
DR0119 N Street Outfall Improvement 444,096 482,500
TOTAL COMPLETED PROJECTS 444,096 482,500
STORMWATER PROJECTS
PROJECTS COMPLETED IN 2022 Actual Budget
IT0618 Virtual Server Replacements 149,892 150,000
TOTAL COMPLETED PROJECTS 149,892 150,000
INFORMATION TECHNOLOGY PROJECTS
COUNCIL WORKSESSION -MAY 23, 2023
17
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CITYWIDE REVENUE,
SPENDING & CASH FLOWS
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
18FUNDING SOURCES
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Revenues 2023 2024 2025 2026 2027 2028 2029
Electric 850,000 4,550,000 850,000 950,000 950,000 1,050,000 1,050,000
Equipment Services 1,354,900 2,061,500 1,843,300 1,950,800 2,003,800 1,999,900 2,037,000
General Government 8,962,100 3,176,000 831,500 520,500 562,500 568,500 491,500
Information Technologies 286,300 433,700 333,700 333,700 333,700 333,700 333,700
Medic 1 50,500 50,500 50,500 50,500 50,600 50,600 50,600
Solid Waste (incl debt)162,100 737,300 391,000 392,700 393,300 390,000 396,700
Stormwater 443,000 667,000 476,000 910,000 494,000 929,000 2,727,000
Transportation 10,155,300 5,479,200 13,887,800 10,652,100 5,697,300 6,183,000 4,731,000
Wastewater and CSO (incl debt)1,350,400 1,987,300 1,295,200 1,436,100 1,603,700 1,615,200 1,789,200
Water 1,476,000 2,775,000 3,225,000 2,100,000 1,100,000 1,200,000 1,200,000
Totals 25,090,600 21,917,500 23,184,000 19,296,400 13,188,900 14,319,900 14,806,700
Revenue by Type 2023 2024 2025 2026 2027 2028 2029
Utility 7,810,700 5,498,100 5,558,300 6,201,000 5,980,000 6,238,600 6,470,100
Grant 11,546,100 6,169,200 13,965,000 8,425,000 3,300,000 4,900,000 5,015,000
General Fund 1,535,400 1,784,900 1,796,800 1,494,800 1,613,300 1,574,800 1,332,800
Donations 440,000 50,000 110,000 150,000 750,000 50,000 50,000
Interest 166,800 116,800 104,700 115,900 117,200 84,100 74,000
REET 1,713,500 705,000 637,800 880,000 380,000 405,000 580,000
Wastewater from Reserves 300,000 850,000 - - - - -
Electric from Reserves - 3,700,000 - - - - -
Water from Reserves 651,000 1,850,000 - 1,000,000 - - -
Stormwater from Reserves - 200,000 - - - - -
Internal service funds 30,800 30,800 30,800 30,800 30,800 30,800 30,800
Pencom 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Range User Fees 16,300 16,300 16,300 16,300 16,300 16,300 16,300
Lodging Tax - - - - - - -
NICE Funds - - - - - - 198,000
Transportation Tax 830,000 896,400 914,300 932,600 951,300 970,300 989,700
Totals 25,090,600 21,917,500 23,184,000 19,296,400 13,188,900 14,319,900 14,806,700
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
19REVENUES BY TYPE & YEAR
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5
10
15
20
25
2023 2024 2025 2026 2027 2028 2029
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REVENUES BY TYPE & YEAR
Utility Grant Interest
General Fund Donations REET
Lodging Tax Pencom Transportation Tax
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
20SPENDING
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Budget
Expenditures 2023 2024 2025 2026 2027 2028 2029
Electric 2,940,000 5,449,900 6,200,000 3,400,000 1,150,000 1,250,000 550,000
Equipment Services 3,734,300 1,669,600 1,856,400 2,027,900 2,390,800 550,400 1,240,200
General Government 10,577,400 3,547,500 1,028,000 696,300 486,300 646,600 434,300
Information Technologies 3,146,400 200,000 180,000 430,000 180,000 350,000 300,000
Medic 1 - - 40,000 224,700 - - -
Solid Waste (incl debt)230,000 1,741,300 200,000 400,000 400,000 - -
Stormwater 480,000 2,471,300 1,606,000 547,000 110,000 800,000 3,139,000
Transportation 12,913,500 6,335,400 13,408,800 11,099,000 5,530,000 6,320,000 3,935,000
Wastewater and CSO (incl debt)7,174,600 1,309,100 1,355,800 934,400 2,810,700 3,078,200 1,197,500
Water 3,385,600 3,612,700 5,297,600 2,050,000 614,500 683,600 517,500
Totals 44,581,800 26,336,800 31,172,600 21,809,300 13,672,300 13,678,800 11,313,500
CAPITAL FACILITIES PLAN
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
21SPENDING BY TYPE & YEAR
PR
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5
10
15
20
25
30
35
40
45
50
2023 2024 2025 2026 2027 2028 2029
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SPENDING BY PROJECT TYPE AND YEAR
Electric Equipment Services General Government
Information Technologies Solid Waste (incl debt)Stormwater
Transportation Wastewater and CSO (incl debt)Water
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
22CASH BALANCES
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CASH BALANCES PROJECTED BY PROJECT TYPE
2023 Beginning Cash 2029 Projected Cash
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
23CASH RATIO
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0.5 0.7
3.9
0.9
30.0
1.2 2.3 2.3 0.3 1.1
-
5.0
10.0
15.0
20.0
25.0
30.0
35.0
Cash Ratio to Depreciation
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
24CHANGES FROM THE 2023 –2028 CFP/TIP
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262,298,200
(6,545,200)
6,838,500
11,150,000
13,228,000
28,499,900
6,365,000
321,834,400
NEW FUNDED
NEW UNFUNDED
COST INCREASES:
FUNDED PROJECTS
UNFUNDED PROJECTS
PROPOSED 2024-2029 CFP
COMPARISON TO THE 2023 - 2028 CFP
ADOPTED 2023-2028 CFP
LESS COMPLETE PROJECTS
2029 ADDITIONS
NEW PROJECTS:
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
25GOVERNMENTAL CASH FLOW
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CASH FLOW ANALYSIS 2023 2024 2025 2026 2027 2028 2029
Beginning balance 3,151,702 1,536,402 1,164,902 968,402 792,602 868,802 790,702
Funding sources:
Utilities 3,468,600 60,500 60,500 60,500 60,500 60,500 60,500
Grants 4,000,000 2,295,000 - - - 25,000 -
General Fund Funding 732,000 526,200 551,700 240,700 282,700 263,700 211,700
Donations 390,000 - - - - - -
Other Funds 371,500 294,300 219,300 219,300 219,300 219,300 219,300
Spending:
Capital Investment (10,577,400) (3,547,500) (1,028,000) (696,300) (486,300) (646,600) (434,300)
Ending Cash Balance 1,536,402 1,164,902 968,402 792,602 868,802 790,702 847,902
Projected Depreciation 1,402,816 1,201,697 1,395,518 1,432,803 1,450,761 1,497,719 1,555,451
Cash to depreciation ratio 1.10 0.97 0.69 0.55 0.60 0.53 0.55
Utilities $3,831,600
Grants $6,320,000
General Fund $2,808,700
Donations $390,000
REET $1,277,200
TOTAL
REVENUE
TYPE
COMBINED
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
26TRANSPORTATION CASH FLOW
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BUDGET 2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 4,684,791 1,926,591 1,070,391 1,549,391 1,102,491 1,269,791 1,132,791
Funding sources:
Utilities Reserves 235,200 310,000 330,000 610,000 175,000 200,000 200,000
Grants 7,536,100 3,389,400 11,765,000 8,000,000 3,300,000 4,450,000 3,000,000
General Fund 101,000 384,100 320,000 264,000 330,000 295,000 100,000
Donations/Insurance - - 60,000 100,000 700,000 - -
Interest 41,700 19,300 10,700 15,500 11,000 12,700 11,300
REET/other 1,411,300 480,000 487,800 730,000 230,000 255,000 430,000
.2% Trans Tax 830,000 896,400 914,300 932,600 951,300 970,300 989,700
Project Costs (12,913,500) (6,335,400) (13,408,800) (11,099,000) (5,530,000) (6,320,000) (3,935,000)
1,926,591 1,070,391 1,549,391 1,102,491 1,269,791 1,132,791 1,928,791
Projected Depreciation 1,767,863 1,916,838 2,180,286 2,454,045 2,666,159 2,739,858 2,917,856
Cash to depreciation ratio 1.09 0.56 0.71 0.45 0.48 0.41 0.66
Ending Cash Balance
CASH FLOW ANALYSIS
Utilities $2,060,200
Grants $41,440,500
General Fund $1,794,100
Donations $860,000
REET $4,024,100
TBD Tax $6,484,600
TOTAL
REVENUE
TYPE
COMBINED
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
27ELECTRIC CASH FLOW
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2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 13,022,083 10,932,083 10,032,183 4,682,183 2,232,183 2,032,183 1,832,183
Funding sources:
Electric Rates Transfer 800,000 800,000 800,000 900,000 900,000 1,000,000 1,000,000
For building from Reserves - 3,700,000 - - - - -
Adjustments for cash timing - - - - - - -
General Fund - - - - - - -
Donations/Insurance - - - - - - -
Other Funds/Grants 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Spending:
Project cost (2,940,000) (5,449,900) (6,200,000) (3,400,000) (1,150,000) (1,250,000) (550,000)
Ending Cash Balance 10,932,083 10,032,183 4,682,183 2,232,183 2,032,183 1,832,183 2,332,183
Depreciation 1,665,564 1,858,313 1,984,710 1,985,323 1,986,409 1,950,941 1,879,158
Depreciation to Cash Ratio 6.56 5.40 2.36 1.12 1.02 0.94 1.24
CASH FLOW ANALYSIS
▪An increase to the transfer from the Electric operating fund is planned in 2026
and in 2028. It is anticipated these increases will correspond with debt maturity
to reduce or eliminate the impact to rates.
▪$3.7 million transfer from excess operating reserves is planned in 2024 to
complete the Light Operations building.
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
28WATER CASH FLOW
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2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 5,346,683 3,437,083 2,599,383 526,783 576,783 1,062,283 1,578,683
Funding sources:
Water Rates 825,000 925,000 1,025,000 1,100,000 1,100,000 1,200,000 1,200,000
Grants - - 2,200,000 - - - -
Bonds/Interest/Other - Excess Operating Reserve 1,500,000 - 1,000,000
General Fund
Donations
Other Funds -NPS Reserves for Elwha Facility 651,000 350,000
Spending: Project
Costs (3,385,600) (3,612,700) (5,297,600) (2,050,000) (614,500) (683,600) (517,500)
Ending Cash Balance 3,437,083 2,599,383 526,783 576,783 1,062,283 1,578,683 2,261,183
Depreciation 1,772,395 1,868,781 1,975,719 2,093,193 2,143,252 2,167,641 2,147,466
Depreciation to Cash Ratio 1.94 1.39 0.27 0.28 0.50 0.73 1.05
CASH FLOW ANALYSIS
▪An increase to the water rate will be necessary to complete critical projects.
This is estimated at less than 2.0% in 2025 and 2026 and less than 1.0% in 2028.
▪A total of $2.5 million is planned to transfer from excess operating reserves
to offset large planned projects and prevent the need for higher rate
increases.
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
29WASTEWATER/CSO CASH FLOW
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2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 7,494,205 1,670,005 2,348,205 2,287,605 2,789,305 1,582,305 119,305
Funding sources:
Wastewater Rates 978,500 1,007,900 1,150,000 1,150,000 1,300,000 1,300,000 1,375,000
Grants
Bonds/Interest/Other 37,400 28,100 39,400 38,400 46,900 26,600 2,000
General Fund
Donations
Transfer from excess operating reserves 300,000 850,000
Combined Sewer Overflow Surcharge 2,349,600 2,349,600 2,349,600 2,349,600 2,349,600 2,349,600 2,349,600
Spending:
Debt Payments (projected)(2,315,100) (2,248,300) (2,243,800) (2,101,900) (2,092,800) (2,061,000) (1,937,400)
Project Costs (7,174,600) (1,309,100) (1,355,800) (934,400) (2,810,700) (3,078,200) (1,197,500)
Ending Cash Balance 1,670,005 2,348,205 2,287,605 2,789,305 1,582,305 119,305 711,005
Depreciation 2,015,232 2,190,589 2,152,790 2,110,169 2,190,904 2,277,891 2,253,133
Depreciation to Cash Ratio 0.83 1.07 1.06 1.32 0.72 0.05 0.32
CASH FLOW ANALYSIS
▪An increase to the transfer from the Wastewater operating fund is planned in 2025
and 2027 of 2.0% and 1.0% in 2029.
▪$1.15 million transfer from excess operating reserves is planned in 2023 and 2024
combined to complete projects without additional rate increases.
▪Allowing cash to depreciation level to fall below the 1:1 requirement to prevent
large increases to rates before debt begins to mature.
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
30SOLID WASTE CASH FLOW
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2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 1,262,431 1,194,531 190,531 381,531 374,231 367,531 757,531
Landfill Surcharge*1,283,400 1,283,400 1,283,400 1,283,400 1,283,400 1,283,400 1,283,400
Funding sources:
Solid Waste Rates 50,000 250,000 300,000 300,000 300,000 300,000 300,000
Grants 10,000 384,800 - - - - -
Bonds (net used & paid)(1,193,900) (1,192,800) (1,194,300) (1,194,500) (1,193,800) (1,197,100.0) (1,194,300.0)
General Fund - - - - - -
Donations - - - - - - -
Interest Income 12,600 11,900 1,900 3,800 3,700 3,700 7,600
Spending:-
Project Cost (230,000) (1,741,300) (200,000) (400,000) (400,000) - -
Ending Cash Balance 1,194,531 190,531 381,531 374,231 367,531 757,531 1,154,231
Depreciation 444,930 444,930 471,596 498,263 498,263 496,821 496,821
Cash/Depreciation 2.68 0.43 0.81 0.75 0.74 1.52 2.32
CASH FLOW ANALYSIS
▪An estimated 3.0% increase is planned in 2024 to the Solid Waste rates to
accommodate changes in projects and additions to assets that occurred as a
result of transitioning to City operations.
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
31STORMWATER CASH FLOW
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BUDGET 2023 2024 2025 2026 2027 2028 2029
Beginning Cash Balance 3,089,060 3,052,060 1,247,760 117,760 480,760 864,760 993,760
Funding sources:
Utilities Reserves 443,000 452,000 461,000 470,000 479,000 489,000 499,000
Grants - - - 425,000 - 425,000 2,015,000
Bonds - - - - - - -
General Fund - 15,000 15,000 15,000 15,000 15,000 15,000
Use of Reserves - One Time Transfer - 200,000 - - - - -
Other Funds (NICE Funds)- - - - - - 198,000
Spending:
Project cost (480,000) (2,471,300) (1,606,000) (547,000) (110,000) (800,000) (3,139,000)
3,052,060 1,247,760 117,760 480,760 864,760 993,760 581,760
Depreciation 168,081 176,499 236,872 236,257 241,959 243,362 252,290
Depreciation to Cash Ratio 18.16 7.07 0.50 2.03 3.57 4.08 2.31
Ending Cash Balance
CASH FLOW ANALYSIS
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
32MEDIC 1 CASH FLOW
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CASH FLOW ANALYSIS BUDGET 2023 2024 2025 2026 2027 2028 2029
Beginning balance 1,313,746 1,364,246 1,414,746 1,425,246 1,251,046 1,301,646 1,352,246
Funding sources:
Utilities 50,500 50,500 50,500 50,500 50,600 50,600 50,600
Spending:- - - - - - -
Capital Investment - - (40,000) (224,700) - - -
Ending Cash Balance 1,364,246 1,414,746 1,425,246 1,251,046 1,301,646 1,352,246 1,402,846
Projected Depreciation 51,342 40,503 45,903 35,121 46,833 46,833 46,833
Cash to depreciation ratio 26.57 34.93 31.05 35.62 27.79 28.87 29.95
COUNCIL WORKSESSION -MAY 23, 2023
33
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PROJECTS
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
34NEW PROJECTS
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▪37 New Projects Totaling $24.4 million
▪18 of which are unfunded at $13.3 million
Number Title
PUBLIC SAFETY
PD0123 PenCom ROIP Project New 1 New 450,000 - - -
PD0223 Police Body Worn Cameras New R New 260,000 - - 40,000
FD0123 SCBA Refill Compressor System New UF New 103,000 - - -
PARKS AND RECREATION
PK0123 Elks Pickleball Court Improvements New 8 New 30,000 30,000 30,000 -
PK0223 Aluminum Bleacher Upgrades New UF New 100,000 - - -
PK0323 Senior Center Front Door Replacement New UF New 45,000 - - -
TOTALS - 988,000 30,000 30,000 40,000
GENERAL GOVERNMENT CAPITAL PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
2023
PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
35NEW PROJECTS
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Number Title
TRANSPORTATION BENEFIT DISTRICT PROJECTS
TR0223 2029 Pavement Preservation New 18 New 500,000 - - -
TR0323 Lincoln Street Safety (8th to Lauridsen)*New 20 New 3,300,000 - - 3,250,000
TR0123 Sidewalk for Ennis Street Improvements New UF New 225,000 - - -
TRANSPORTATION PROJECTS
TR0423 Signal Controller Upgrades 1st/Front Phase II*New 15 New 3,000,000 - - -
TOTALS - 7,025,000 - - 3,250,000
2023
PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
TRANSPORTATION PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
INFORMATION SERVICES
IT0123 Intrusion Detection and Prevention New 1 New 200,000 - - 100,000
IT0223 Increase Primary Backup Storage New 2 New 140,000 - - -
IT0323 SCADA Server Replacements New 3 New 150,000 - - -
IT0423 Building Access Control and Cameras New UF New 1,200,000 - - -
IT0523 City Owned Fiber Optics New UF New 1,500,000 - - -
TOTALS - 3,190,000 - - 100,000
DEPARTMENT 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
2023
PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
36NEW PROJECTS
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Number Title
ELECTRIC
CL0123 Overhead Reconductoring - 2024 New 7 New 150,000 - - -
CL0223 Overhead Reconductoring - 2025 New 9 New 250,000 - - -
CL0323 Overhead Reconductoring - 2026 New 11 New 250,000 - - -
CL0523 Underground Cable Replacement - 2029 New 19 New 250,000 - - -
CL0423 Overhead Reconductoring - 2029 New 22 New 150,000 - - -
TOTALS - 1,050,000 - - -
Number Title
WATER
WT0123 11th Street ROW Tumwater Creek Crossing New 13 New 60,000 60,000 60,000 -
WT0223 14th Street ROW Tumwater Creek Crossing New 14 New 60,000 60,000 60,000 -
WT0323 Decant Facility Equipment New UF New 70,000 - - -
WT0423 Advanced Metering Management New UF New 3,000,000 - - -
TOTALS - 3,190,000 120,000 120,000 -
2023 PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
WATER PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
2023 PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
ELECTRIC PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
37NEW PROJECTS
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Number Title
WASTEWATER
WW0123 Front/Georgiana Capacity Improvement New UF New 3,800,000 - - -
WW0223 New Sewer Washington Street (Park to 8th)New UF New 2,000,000 - - -
WW0323 Decant Facility Equipment New UF New 70,000 - - -
WW0423 WWTP Knife Gate Valve Installations New UF New 75,000 - - -
WW0523 WWTP UST Tank Replacement New UF New 220,000 - - -
COMBINED SEWER OVERFLOW
WW0123 2029 Neighborhood Sewer Rehabilitation New 9 New 750,000 - - -
TOTALS - 6,915,000 - - -
Number Title
SOLID WASTE
SW0323 Long Haul Truck Tarping Station New 4 New 200,000 - - -
SW0123 Recycle Processing Center New UF New 750,000 - - -
SW0223 Landfill Cover System Repairs New UF New 150,000 - - -
SW0423 MRWF Building Conversion - Office Space New UF New - - - -
SW0523 Decant Facility Equipment New UF New 70,000 - - -
TOTALS - 950,000 - - -
Number Title
STORMWATER
DR0123 Land Acquisition New R New 1,000,000 - - 850,000
DR0223 Decant Facility Equipment New UF New 70,000 - - -
TOTALS - 1,070,000 - - 850,000
2023 PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
STORMWATER PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
2023 PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
SOLID WASTE PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
2023 PROJECT
TOTAL
2023 PROPOSED
BUDGET
AMEND.
REQUEST
GRANT
FUNDING
WASTEWATER PROJECTS 2022
PRIORITY
2023
PRIORITY
2022
PROJECT
TOTAL
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
38UNFUNDED PROJECTS
Unfunded projects are included in the CFP to demonstrate the total
capital need in each fund. Unfunded projects are typically large scale in
nature and often quite costly.
▪The unfunded designation does not reduce the significance or
importance of these projects.
▪Rather this indicates these projects are not an economic reality at
this time without reprioritization of the projects outlined in the
CFP.
▪There are currently 93 unfunded projects in the 7-year plan
totaling $128.6 million.
▪Staff is constantly seeking grants for unfunded projects.
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CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
39UPCOMING PROJECTS IN THE CFP
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▪2023 Projects Total $44.6 million
▪2024 Projects Total $26.3 million
ACTIVE
2023 BUDGET 8 13 6 2 4 7 2 2 0 44
2024 PROPOSED 9 2 1 1 2 2 1 2 0 20
PRIORITIZED
2023 BUDGET 3 10 0 5 8 4 1 4 0 35
2024 PROPOSED 6 16 1 4 8 2 2 4 0 43
REVOLVING
2023 BUDGET 9 3 1 1 1 1 0 0 0 16
2024 PROPOSED 10 3 1 1 1 1 0 0 0 17
TOTAL 2023 BUDGET 20 26 7 8 13 12 3 6 0 95
TOTAL 2024 PROPOSED 25 21 3 6 11 5 3 6 0 80
GRAND TOTAL 45 47 10 14 24 17 6 12 0 175
CITYWIDE PROJECTS GOVERN-
MENTAL WATER WASTE
WATER/CSO
SOLID
WASTE
STORM
WATER MEDIC 1 GRAND
TOTALELECTRICTRANSPOR-
TATION IT
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
40CLOSING STATEMENT
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The City’s capital plan is diverse, thriving and changing to meet the needs
of our community.
▪Guidance set by City Council has been utilized to not only keep
the capital plan on course, but also to ensure the City is not over
committing our resources.
▪The plan as presented is sustainable, without unnecessary rate
increases or strain on other City funds.
▪Ensures City infrastructure may be enjoyed by our community for
years to come.
CAPITAL FACILITIES PLAN –COUNCIL WORKSESSION –MAY 23, 2023
41NEXT STEPS
JUNE
13
JUNE
20
UAC discussion regarding the Utility CFP
CFP/TIP Public Hearing Continuation & 2nd Reading
of Resolution
JUNE
6
CFP/TIP Public Hearing & 1st Reading of Resolution
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CAPITAL FACILITIES PLAN -COUNCIL WORKSESSION –MAY 23, 2023
QUESTIONS AND
DISCUSSION