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December 17, 2024 Port Angeles City Council Meeting Page 1
December 17, 2024
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 4:00 p.m. – The purpose of the special meeting is for City Council to hold an
Executive Session under authority of RCW 42.30.110(1)(g), in order to review the performance of a public employee and a close d
session under authority of RCW 42.30.140(4)(b) to adopt the position to be taken during the course of professional
negotiations, Council will move to the Jack Pittis Conference room to conduct a hybrid meeting. Once the meeting has completed,
Council will return to the Council Chambers for their regular meeting at 6:00 p.m.. Council may or may not take action during the
regular meeting.
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/984/Live-Virtual-Meetings to learn how to participate during public comment and
or watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2558 884 0623
Webinar password: B3dj3VP5BuT (23353875 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the December 17, 2024 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m35c8190eeca45928ae77f9940d550c87
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment
period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
December 17, 2024 Port Angeles City Council Meeting Page 2
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
E. Consent Agenda | Approve
1. City Council Minutes of December 3, 2024 / Approve.................................................................................................... E-1
2. Expenditure Report: From November 23, 2024 to December 6, 2024 in the amount of $2,717,504.36 / Approve ........ E-6
3. Tree Trimming CON-2024-14 – Final Acceptance / Accept the Tree Trimming Project CON 2024-14 as complete,
and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all
required clearances. ........................................................................................................................................................ E-22
4. Decant Facility Design – Amendment 5 (PSA-2020-13) / Approve Amendment No. 5 to the Decant Facility Design -
Professional Services Agreement with KPFF Consulting Engineers, PSA-2020-13, increasing the total contract value by
$40,000 to a new not to exceed amount of $390,454, and extend the agreement expiration date to June 30, 2025, and
authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor
modifications, as necessary. ............................................................................................................................................ E-24
5. Water System Modeling Support – Contract Amendment No. 5 (PSA-2019-11) / Approve the Professional Service
Agreement PSA-2019-11 Amendment No. 5 for the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, WA
increasing the total contract value by $85,000.00 to a new not-to-exceed amount of $199,000.00; extend the agreement
expiration date to December 31, 2026; and authorize the City Manager to execute all contract -related documents, to
administer the contract, and to make minor modifications to the agreement as necessary. ............................................ E-30
6. Wastewater Treatment Plant On-Call Boiler & HVAC Services CON-2024-39 / Approve a WWTP boiler and HVAC on-call
maintenance and repair service contract with MacDonald-Miller Facility Solutions, LLC, CON-2024-39 for an annual
contract not-to-exceed value of $10,000, with the option to renew for additional years not exceeding thr ee (3); and authorize
the City Manager to approve and execute all contract-related documents, to administer the contract, and to make minor
modifications as necessary. ............................................................................................................................................. E-37
7. Department of Energy/Bonneville Power Administration Grant - Award / Accept the Department of Energy grant through the
Bonneville Power Administration (BPA) Energy Conservation Direct Fund Demonstration Award in the amount of $228,000
and authorize the City Manager to execute all grant-related documents, to administer the grant, and to make minor
modifications as necessary. ............................................................................................................................................. E-38
8. Equipment Purchase – Replacement of Police Patrol Vehicles / Approve the purchase of three Police Department 2025 Ford
Interceptor SUVs that are the functional equivalent of existing vehicles #0913, #1314 and #6101, for an amount not to exceed
$276,195, including taxes and accessories. Authorize the City Manager to approve and execute the final purchase
documents, to complete the purchase, and to make minor modifications as necessary. Authorize the City Manager to surplus
vehicles #0913, #1314, and #6101, and to dispose of those vehicles in a commercially reasonable manner, upon addition of
the new vehicles to the City Fleet. ................................................................................................................................. E-52
9. Aurelian AI Non-Emergency Call Stacking / Authorize the City Manager to sign the agreement with Aurelian in the not -to-
exceed amount of $65,000 annually and to make minor modifications as necessary. ..................................................... E-54
F. Public Hearings | 6:30 p.m. or Soon Thereafter
1. Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters 2.18, 16.04, 16.08, 16.09, 16.10,
16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45 17.96, and 18.02 relating to RCW 36.70B Local Project Review
Updates and Senate Bill (SB) 5290 Requirements for Project Permit Procedures / 1) Open the continued public hearing; 2)
Close the public hearing; 3) Conduct the second reading of the ordinance; and 4) Adopt the ordinance . ..................... F-1
G. Ordinances Not Requiring Council Public Hearings
1. Code Re-Envisioning: Title 2 – Boards, Committees, and Commissions / 1) Conduct the second reading of the ordinance, 2)
Adopt the ordinance, and 3) Authorize the City Clerk to make grammar and formatting revisions to ensure accuracy and
internal consistency. ........................................................................................................................................................ G-1
2. Utility Base Rate – Voluntary Shutoff of Service / 1) Conduct the second reading of the ordinance amending section
13.16.010 of the Port Angeles Municipal Code relating to Utility Account Fees, and 2 ) Adopt the ordinance. ............. G-22
December 17, 2024 Port Angeles City Council Meeting Page 3
H. Resolutions Not Requiring Council Public Hearings
1. Final Allocation of American Rescue Plan Act Funding / 1) Approve the amendment to the Agreement for the Boys and Girls
Club of the Olympic Peninsula extending the end date from December 31, 2024 to December 31, 2025, 2) approve the
amendment to the Agreement for Habitat for Humanity of Clallam County extending the end date from December 31, 2024 to
December 31, 2025, 3) Pass the resolution approving the re-obligation of $87,500 from ARPA funding originally obligated to
housing to the Fire Hall HVAC replacement and the obligation of remaining available ARPA funds in the amount of
$198,290 for use on the Fire Hall HVAC replacement project. ...................................................................................... H-1
2. Resolution Authorizing the Redemption of the 2015 Electric Revenue Refunding Bonds Prior to Maturity / 1) Pass the
resolution authorizing the redemption of the 2015 Electric Revenue Refunding bonds prior to maturity . ..................... H-10
3. Resolution Amending the City’s Master Fee Schedule / 1) Pass the resolution amending the City’s Master Fee Schedule.
......................................................................................................................................................................................... H-13
I. Other Considerations
1. City Manager Evaluation/Contract / 1) Review and discuss an amendment or addendum to the current contract,
and 2) authorize Mayor Dexter to approve and execute contract in compliance with the terms of the amendment or
addendum. ....................................................................................................................................................................... I-1
J. Contracts & Purchasing
1. 935 W. 10th Street Real Property Purchase for Affordable Housing / 1) Approve the purchase of real property located at 935
W. 10th Street for the purchase price of $189,000 and authorize the City Manager to execute all documents and approve all
actions necessary to complete the purchase of the property, and 2) authorize the City Manager at his discretion, after the
purchase is complete, to prepare and publish an RFP seeking proposals for development of affordable housing on that
property. ........................................................................................................................................................................ J-1
2. 8th Street Paving Construction Contract CON-2024-05 – Award / 1) Award the 8th Street Paving Project (CON-2024-05)
base bid to Titan Earthwork, LLC of Pacific, WA in the amount of $2,117,692.00, including applicable taxes, and
2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor
modifications to the contract if necessary. ...................................................................................................................... J-4
3. Moetivations, Inc Dispatch on Demand Service Agreement / 1) Authorize the City Manager to sign the agreement
with Moetivations Inc. and make minor modifications as necessary. ................................................................... J-6
4. Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Paving – Hill Street to Mill Bridge
Project (TR0324) / 1) Accept the Washington State Transportation Improvement Board (TIB) design and construction grant
in the amount of $531,248, and 2) Authorize the City Manager to approve and execute all grant-related documents, to
administer the grant, and to make minor modifications as necessary. ............................................................................ J-14
5. Washington State Transportation Improvement Board Grant Acceptance: ADA Peabody Street – Lauridsen Boulevard to
First Street Project (TR0716) / Accept the Washington State Transportation Improvement Board (TIB) design and
construction grant in the amount of $590,439 and authorize the City Manager to approve and execute all grant -related
documents, to administer the grant, and to make minor modifications as necessary. ..................................................... J-20
6. Contract Award Transmission Main Replacement and Directional Boring Design Services PSA -2024-13 / Award the
Professional Service Agreement for the Transmission Main Replacement and Directional Boring Design Services to Jacobs
Engineering for the not to exceed amount of $679,028 and authorize the City Manager to execute all contract-related
documents, to administer the contract, and to make minor modifications as necessary. ................................................ J-27
K. Council Reports
L. Information
City Manager Reports:
1. Past Due Utility Report / Information only ...................................................................................................................... L-1
2. Building Report / Information only ................................................................................................................................. L-2
December 17, 2024 Port Angeles City Council Meeting Page 4
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the
public hearing process.
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
City Council Meeting December 3, 2024
PUBLIC COMMENT SIGN-UP SHEET
Areyoutic; yor
Port Angeles PLEASE SELECT THE PUBLIC HEA G YOU WOULD LIKE
Print Nante Clearly ,
resident or TO SPEAK TO AND/OR WRITE IN P LICCOMMl NT TOPIC
business owner?
❑PUBLIC HEARING: Municipal ❑ Public Comment Agenda
Code Update 24-125 Topic:
C,14k Yes or No
UBLIC HEARING: Municipalublic Comment Agenda
ode Update 24-125 Topic:
or No
Pek.)6/rt6
)kUBLIC HEARING: Municipal ❑Public Comment Agenda
lA -O\-e -e Code Update 24-125 Topic:
Yes or No ❑
❑PUBLIC HEARING: Municipal ❑ Public Comment Agenda
Code Update 24-125 Topic:
Yes or No
01 C �
❑PUBLIC HEARING: Municipal ❑ Public Comment Agenda
Code Update 24-125 Topic:
Yes or No
❑PUBLIC HEARING: Municipal ❑ Public Comment Agenda
Code Update 24-125 Topic:
Yes or No
❑PUBLIC HEARING: Municipal ❑ Public Comment Agenda
Code Update 24-125 Topic:
Yes or No
Individuals who are residents of the City or own businesses within the City will be called to speak first, with
preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the
presiding officer will call other individuals wishing to speak, generally in the order in which they have signed
in. If time is available, the presiding officer may call for additional unsigned speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other
pertinent connection to the City, and whether they are appearing as the representative of an organization.
Excerpts: Council Rules of Procedure Section.
CITY OF PORT ANGELES
CITY COUNCIL
December 3, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin
(participating remotely, arrived at 6:02 p.m.), Schwab, and Suggs (arrived at 6:02 p.m.).
Members Absent: None.
Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B. Smith, S. Carrizosa, D. Sharp, and S. Curtin.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
City Manager Nathan West added a modification to an existing item located in the Council packet listed as E-11 on
the Consent Agenda, listed as accept an award for: Sniffer Robotics Service Agreement SVC-2024-35. Manager West
stated the modification addressed the Department of Ecology Grant award and the new staff recommendation would
be to: Award a two-year Service Agreement to Sniffer Robotics, SVC- 2024-35, for an amount not to exceed $64,000
and accept the Air Quality Landfill Methane Emissions Reduction Grant for $47,0000 from the State Department of
Ecology authorizing the City Manager to execute all contract- related documents, to administer the contracts, and
to make minor modifications as necessary.
PUBLIC COMMENT
Marc Abshire, Waterfront District Board Member and a city resident, spoke about the Waterfront District matter on
the agenda for Council consideration.
Sam Grello, Waterfront District Executive Director and city resident, spoke about the Waterfront District matter on
the agenda for Council consideration.
April Johnson, spoke about the Waterfront District matter on the agenda for Council consideration.
Kevin Russell, city resident, spoke about the Waterfront District matter on the agenda for Council consideration.
CONSENT AGENDA
At the request of Council member Miller, Mayor Dexter pulled Michael Anderson HB 1590 Grant from the Consent
Agenda. At the request of Council member Schwab, and after hearing no objections, Mayor Dexter added 2024
Budget Amendment #3, 2025 Lodging Tax Reserve Funds, Wastewater Comprehensive Plan, and Sourcewell
Contract to the Consent Agenda. Mayor Dexter stated the 2025 Lodging Tax Reserve Funds would be considered
as a separate agenda item as Deputy Mayor Carr would be recusing herself from this matter .
It was moved by Schwab and seconded by Carr to approve the Consent Agenda to include:
1. City Council Minutes of November 19, 2024 / Approve
2. Expenditure Report: From November 9, 2024 to November 22, 2024 in the amount of $3,952,486.97 / Approve
3. Cla-Val Valves Maintenance Memo CON-2024-43 / 1) Award a contract to Prestige Worldwide Technologies
LLC, of Mount Pleasant, TX, for Cla-Val maintenance, contract CON-2024-43, for the total bid amount of
$25,952.86, including taxes, and 2) authorize the City Manager to execute all contract-related documents, to
administer the contract, and to make minor modifications as necessary.
December 17, 2024 E - 1
PORT ANGELES CITY COUNCIL MEETING – December 3, 2024
Page 2 of 5
4. East City Hall Parking Lot LID Retrofit Memo TR1215 – Final Acceptance / 1) Accept the East City Hall Parking
Lot LID Retrofit Project TR1215 as complete, 2) and authorize staff to proceed with project closeout and release the
retainage bond upon receipt of all required clearances.
5. Water Treatment Plant SCADA Generator Purchase (MEC-2024-41) / 1) Award a contract to ECB Solutions
LLC, MS, for the Generator, ATS, and Transformer at a price of $41,926.50, including sales tax, and 2) authorize
the City Manager to execute all contract-related documents, to administer the contract, and to make minor
modifications as necessary.
6. Fire Alarm Monitoring and Testing Services Agreement / 1) Approve a services agreement through the
Washington State Department of Enterprise Services Contract #27323 with Convergint Technologies, LLC of
Schaumburg, IL, for a five-year contract term at three locations for fire alarm monitoring services for an annual
not-to-exceed amount of $3,240.00, including applicable taxes, and for testing services for an annual not -to-exceed
amount of $4,244.00, including applicable taxes, and 2) authorize the City Manager to execute all contract-related
documents, to administer the contract, and to make
minor modifications as necessary.
7. PULED FROM CONSENT added to Other Considerations I-4 - Michael Anderson HB 1590 Grant
8. Large incentive Payment to McKinley Mill for Lighting Project / Authorize and approve an energy incentive
payment to McKinley mill in the amount of $46,657.00.
9. Intrusion Detection and Prevention Solution Hardware, Software, Support and Three -Year Agreement Purchase /
1) Approve the purchase of the Palo Alto Networks (NASPO Contract #05819) IDPS hardware, three -year core
security software subscription, and three-year support agreement from SHI in the amount of $62,189.00 including
tax, and 2) authorize the City Manager to enter into a contract and other documents needed to complete these
purchases and implement the three-year agreement on the terms and conditions offered through the Washington
State Department of Enterprise Services, and to make minor modifications, as necessary.
10. Pier Tower Emergency Repair, Project No. CON-2023-45 Final Acceptance / 1) Accept the Pier Tower
Emergency Repair Project No. CON-2023-45 as complete, and 2) authorize staff to proceed with project closeout,
and release the retainage in the amount of $28,660.99, upon receipt of all required clearances.
11. Sniffer Robotics Service Agreement Memo SVC-2024-35 / With the amended recommendation to include:
Award a two-year Service Agreement to Sniffer Robotics, SVC- 2024- 35, for an amount not to exceed $ 64,000 and
accept the Air Quality Landfill Methane Emissions Reduction Grant from the State Department of Ecology
authorizing the City Manager to execute all contract- related documents, to administer the contracts, and to make
minor modifications as necessary.
12. ITEM MOVED TO CONSENT AGENDA – 2024 Budget Amendment #3 / Conduct the second reading of the
2024 Budget amendment #3 ordinance; and Adopt Ordinance # 3740.
13. ITEM MOVED TO CONSENT AGENDA - Wastewater Comprehensive Plan / Approve and formally adopt the
Finalized City of Port Angeles Wastewater Comprehensive Plan as the City’s updated General Sewer Plan.
14. ITEM MOVED TO CONSENT AGENDA - Sourcewell Contract / Approve and authorize the City Manager to
sign a Sourcewell contract with Nevco Sports LLC. in the amount of $695,653.00, and to make minor modifications
to the contract, as necessary.
Motion carried 7-0.
Consent Agenda #2
2. 2025 Lodging Tax Reserve Funds
Deputy Mayor Carr left the Council chambers during the discussion and vote. Mayor Dexter explained the reasons
behind the recusal.
It was moved by Schwab and seconded by Suggs to:
Request the Lodging Tax Advisory Committee meet to consider the utilization of $238,751 from excess reserves to
fully fund any applications that were not previously recommended for full funding or were underfunded as part of the
LTAC 2025 Budget, and 2) consider these applications outside the scope of previously determined funding category
limits.
Motion carried 6-0 with Carr recused from the vote.
Deputy Mayor Carr returned after voting had finished.
December 17, 2024 E - 2
PORT ANGELES CITY COUNCIL MEETING – December 3, 2024
Page 3 of 5
OTHER CONSIDERATIONS
PULLED FROM CONSENT - Michael Anderson HB 1590 Grant
Deputy City Manager Calvin Goings spoke to the matter before Council for their consideration and approval. Council
spoke to the matter briefly. Council member Miller spoke to the matter and highlighted opportunities the proposed
matter.
It was moved by Schromen-Wawrin and seconded by Schwab to:
Approve a $34,589.30 grant to Michael Anderson from affordable sales tax funds (HB 1590) as authorized by RCW
82.14.530, and authorize the City Manager to sign a grant contract, and to make minor modifications, as necessary.
Motion carried 7-0.
CONTRACTS & PURCHASING
1. Port Angeles Waterfront District Agreement and Work Plan for Services to the Parking and Business
Improvement Area
Council member Schwab provided information behind his recusal from discussion and the vote on the matter before
them. Council member Schwab left the Council chambers during the discussion and vote. Deputy City Manager
Goings provided background on the Parking and Business Improvement Area, spoke the funds may be spent in
accordance with the purposes authorized by RCW 35.87A.010, and a proposed agreement with the Port Angeles
Waterfront District including work plan details.
It was moved by Meyer and seconded by Carr to:
After the motion was made and amended, the final motion was considered:
Approve and authorize the City Manager to sign the agreement and work plan with the Port Angeles Waterfront
District, and all related documents, to implement and administer the agreement, and to make any minor modifications,
as necessary, to include a requirement the meetings are run as hybrid meetings.
Motion carried 6-0 with Schwab recused.
Council member Schwab returned after voting had finished.
PUBLIC HEARINGS
2. Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters 2.18, 16.04,
16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45 17.96, and 18.02 relating to RCW
36.70B Local Project Review Updates and Senate Bill (SB) 5290 Requirements for Project Permit Procedures.
Deputy City Manager Goings presented the matter and used slides to share background information regarding the
proposed municipal code changes.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO. 3741
At 6:45 p.m., the Mayor opened the public hearing.
Kevin Russell, residing outside the city limits, spoke in support of the proposed ordinance.
John Ralston, city resident, spoke about concerns over the proposed ordinance.
After hearing no one in the room or online wished to provide testimony, the Mayor continued the matter to the
December 17, 2024.
The Mayor recessed the meeting for a break at 6:58 p.m. The meeting reconvened at 7:04 p.m.
1. 2025 Budget Approval
Finance Director Sarina Carrizosa provided information, stated the budget was balanced, spoke about some changes
to the final, spoke to changes since the last reading.
At 7:06 p.m., the Mayor continued the public hearing.
December 17, 2024 E - 3
PORT ANGELES CITY COUNCIL MEETING – December 3, 2024
Page 4 of 5
John Ralston, city resident, spoke about concerns related to spending for an emergency operations center, building
sizes, locations, and urged the Council to consider a different location for the proposed emergency operations center.
After hearing no one else in the room or online wished to provide testimony, the Mayor closed the hearing.
Mayor Dexter conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO. 3741
AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2025 budget for the fiscal year ending
December 31, 2025.
It was moved by Carr and seconded by Schwab to:
Adopt ordinance as read.
Motion carried 7-0.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
2. Utility Base Rate – Voluntary Shutoff of Service
Director Carrizosa spoke about the matter before Council.
After hearing no one in the room or online wished to speak, the Mayor continued the matter to the December 17,
2024.
Mayor Dexter conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO. _____
AN ORDINANCE of the City of Port Angeles, Washington, amending section 13.16.010 of the Port Angeles
Municipal Code relating to Utility Account Fees.
3. Code Re-Envisioning: Title 2 – Boards, Committees, and Commissions
Manager West provided background on the matter, which included the creation of an ad-hoc committee to review
the code and incorporate updates to this particular section of code, standardization of various processes and terms,
residency requirements, youth representation, and a quorum being a simple majority of seats filled. Council
discussion followed.
Hearing consensus, staff will include required training for ethics, Open Public Meetings Act and parliamentary
procedures in the proposal.
It was moved by Schromen-Wawrin and seconded by Carr to:
Amend the draft ordinance, to make Lodging Tax Advisory Committee terms 2 years.
Motion carried 7-0.
Hearing consensus, staff will provide clarification in the proposed ordinance for the term limits for the youth members.
One year and up to four years for the student positions.
After hearing no one in the room or online wished to speak, the Mayor continued the matter to the December 17,
2024.
OTHER CONSIDERATIONS CONTINUED
1. Authorization of Solid Waste Fund Cash Balance Options
Director Carrizosa spoke to increased transport costs that have occurred due to changes in market conditions in the
Solid Waste industry across the nation that have significantly depleted the Solid Waste cash balance. She cited a
number of recommendations to be made effective in the 2024 and 2025 fiscal years to ensure good standing until the
2026-2027 COSA and rates can be approved. Council discussion followed.
December 17, 2024 E - 4
PORT ANGELES CITY COUNCIL MEETING – December 3, 2024
Page 5 of 5
It was moved by Schwab and seconded by Carr to:
Authorize the Staff recommended sequential options for implementation in the 2024 and 2025 Solid Waste Budget to
maintain required cash balance thresholds as needed.
Motion carried 7-0.
The Mayor recessed the meeting for a break at 8:16 p.m. The meeting reconvened at 8:22 p.m.
CITY COUNCIL REPORTS
Deputy Mayor Carr spoke about an upcoming boat parade in the Port Angeles Harbor.
No other reports were given.
INFORMATION
Manager West spoke regarding the reports included in the packet and reminded Counc il of the Winter Ice Village
participation, an upcoming executive session, and a visit from delegates from Mutsu, Japan.
SECOND PUBLIC COMMENT
John Ralston, city resident, spoke to the utility base rate matter on the agenda and the City’s budget, and spoke about
an upcoming project related to an apartment building.
Glen Barbiari, city resident, spoke about his science fiction group and patents.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 8:30 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
December 17, 2024 E - 5
A PORTANGELES FINANCE
= W A S H I N G T O N , U . S . DEPARTMENT
December 17, 2024
We,the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise
and/or services herein specified have been received and that these claims are approved for payment in
the amount of$2,717,504.36 this 17th day of December 2024.
1_.� may"
Mayor City Manager
"Where the mountains meet the sea"
360.457.0411(tinance®cityotpa.us www.cityotpa.us
321 E.5th Street,Port Angeles,WA 98362
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
WASHINGTON (DOL), STATE OF NOVEMBER 2024 CPLS 001-0000-229.60-00 381.00
Division Total:$381.00
Department Total:$381.00
AWC-ASSN OF WASHINGTON
CITIES
MEMBERSHIPS 001-1160-511.43-10 750.00
PORT ANGELES CITY TREASURER Oly Pen Tourism lunch - D 001-1160-511.31-01 25.00
Mayor & Council Division Total:$775.00
Legislative Department Total:$775.00
AWC-ASSN OF WASHINGTON
CITIES
MEMBERSHIPS 001-1210-513.43-10 250.00
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-1210-513.42-10 65.66
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 173.87
City Manager Division Total:$489.53
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 69.52
COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 79.00
COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 32.86
City Clerk Division Total:$181.38
City Manager Department Total:$670.91
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 45.63
Accounting Division Total:$45.63
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,408.57
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,719.36
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,758.97
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,974.37
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 191.66
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 2,032.43
TRANSACTION FEES 001-2025-514.41-50 13,192.12
SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-2025-514.31-60 759.29
Customer Service Division Total:$27,036.77
PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-2070-518.31-01 91.41
QUADIENT-POSTAGE ACCOUNT OFFICE MACHINES & ACCESS 001-2070-518.42-10 2,000.00
Reprographics Division Total:$2,091.41
Finance Department Total:$29,173.81
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-4060-558.31-01 65.34
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 79.00
Page 1 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 6
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 85.32
COMMUNICATIONS/MEDIA SERV 001-4060-558.41-15 99.54
WA5 APPAREL COMPANY CLOTHING & APPAREL 001-4060-558.31-01 466.09
Planning Division Total:$795.29
Community Development Department Total:$795.29
MISC TRAVEL B SMITH-WASPC FALL CONF 001-5010-521.43-10 129.00
WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.49-01 75.00
Police Administration Division Total:$204.00
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 108.08
THOMSON REUTERS-WEST SECURITY,FIRE,SAFETY SERV 001-5021-521.49-01 196.10
Investigation Division Total:$304.18
CHRIS' TOWING EXTERNAL LABOR SERVICES 001-5022-521.49-90 433.42
CLALLAM CNTY SHERIFF'S DEPT RENTAL/LEASE EQUIPMENT 001-5022-521.42-10 24,000.00
DUNGENESS RANCH PET RESORT MISCELLANEOUS SERVICES 001-5022-521.49-80 166.25
MISCELLANEOUS SERVICES 001-5022-521.49-80 237.50
GALLS CLOTHING & APPAREL 001-5022-521.31-11 348.48
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
75% TUITION REIMBURSEMENT 001-5022-521.43-10 2,966.25
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 235.22
VIKING SEW & VAC MISCELLANEOUS SERVICES 001-5022-521.31-11 21.76
Patrol Division Total:$28,408.88
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5029-521.31-01 123.06
Records Division Total:$123.06
Police Department Total:$29,040.12
CLALLAM CNTY SHERIFF'S DEPT RENTAL/LEASE EQUIPMENT 001-6020-522.42-12 2,208.00
CONWAY SHIELD CLOTHING & APPAREL 001-6020-522.31-11 84.84
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-6020-522.31-11 75.13
FAMILY SHOE STORE SHOES AND BOOTS 001-6020-522.31-11 239.53
GALLS CLOTHING & APPAREL 001-6020-522.31-11 289.13
CLOTHING & APPAREL 001-6020-522.31-11 221.46
Fire Suppression Division Total:$3,118.09
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MCKEEN TUITION REIMB 001-6030-522.43-10 1,350.00
Fire Prevention Division Total:$1,350.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 001-6050-522.41-50 416.83
Page 2 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 7
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
ANGELES PLUMBING INC CONSTRUCTION SERVICES,TRA 001-6050-522.48-10 879.05
SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.31-01 7.48
SUPPLIES 001-6050-522.48-10 10.86
SUPPLIES 001-6050-522.48-10 9.80
SUPPLIES 001-6050-522.48-10 18.85
THURMAN SUPPLY SUPPLIES 001-6050-522.31-01 11.61
WALTER E NELSON CO EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 302.13
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 433.27
EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 313.31
Facilities Maintenance Division Total:$2,403.19
Fire Department Total:$6,871.28
MISC ONE-TIME VENDORS WSDOT STANDARD SPEC REFER 001-7010-532.31-01 853.26
NEARMAP US INC DATA PROC SERV &SOFTWARE 001-7010-532.48-02 360.66
OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 001-7010-532.31-01 17.70
SOUND PUBLISHING INC PD-574973 001-7010-532.49-01 182.00
Public Works Admin. Division Total:$1,413.62
Public Works & Utilities Department Total:$1,413.62
PENINSULA COLLEGE HUMAN SERVICES 001-8010-574.43-10 750.00
Parks Administration Division Total:$750.00
AIRPORT GARDEN CENTER ROADSIDE,GRNDS,REC, PARK 001-8050-536.31-20 108.55
AMAZON CAPITAL SERVICES HAND TOOLS ,POW&NON POWER 001-8050-536.31-20 20.68
SHIPPING AND HANDLING 001-8050-536.31-20 7.61
Ocean View Cemetery Division Total:$136.84
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 6.64
HAULAWAY STORAGE REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 202.10
NAPA AUTO PARTS FUEL,OIL,GREASE, & LUBES 001-8080-576.31-20 41.36
PORT OF PORT ANGELES REAL PROPERTY,RENT/LEASE 001-8080-576.45-30 6,629.39
Parks Facilities Division Total:$6,879.49
Parks & Recreation Department Total:$7,766.33
SWAIN'S GENERAL STORE INC SUPPLIES 001-8112-555.31-20 15.80
SUPPLIES 001-8112-555.31-20 72.93
Senior Center Facilities Division Total:$88.73
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 27.16
Central Svcs Facilities Division Total:$27.16
Facilities Maintenance Department Total:$115.89
Page 3 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 8
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
General Fund Fund Total:$77,003.25
HSA BANK 24 CO-OP MARKETING 101-1430-597.59-92 (375.00)
24 FALL CO-OP CAMPAIGN 101-1430-557.41-50 375.00
OLYMPIC PENINSULA VISITOR
BUREAU
24 CO-OP MARKETING 101-1430-597.59-92 375.00
PORT ANGELES FINE ARTS
CENTER FNDTN
MISC PROFESSIONAL SERVICE 101-1430-557.41-50 4,500.00
Lodging Excise Tax Division Total:$4,875.00
Lodging Excise Tax Department Total:$4,875.00
Lodging Excise Tax Fund Total:$4,875.00
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 158.51
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 102-7230-542.31-01 17.29
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 163.65
GMCO CLEANING COMPOSITION/SOLV 102-7230-542.31-05 9,781.09
HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 276.92
HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 440.76
LABORATORY EQUIP & ACCESS 102-7230-542.35-01 244.77
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - 6" MAIN - 102-7230-542.31-01 74.00
NAPA AUTO PARTS HAND TOOLS ,POW&NON POWER 102-7230-542.31-25 86.01
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 102-7230-542.41-50 38.55
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 19.75
MISC PROFESSIONAL SERVICE 102-7230-542.47-10 27.66
SWAIN'S GENERAL STORE INC CLOTHING ACCESSORIES(SEE 102-7230-542.31-01 5.30
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,330.60
EQUIP MAINT & REPAIR SERV 102-7230-542.31-25 1,380.20
EQUIP MAINT & REPAIR SERV 102-7230-542.31-25 2,312.98
SIGNS, SIGN MATERIAL 102-7230-542.31-25 1,544.98
WALTER E NELSON CO JANITORIAL SUPPLIES 102-7230-542.31-01 68.46
Street Division Total:$18,971.48
Public Works-Street Department Total:$18,971.48
Street Fund Total:$18,971.48
BAILEY SIGNS & GRAPHICS FLAGS,POLES,BANNERS,ACCES 107-5160-528.41-15 490.05
MISCELLANEOUS SERVICES 107-5160-528.41-15 261.36
ESCHAT COMMUNICATIONS/MEDIA SERV 107-5160-528.49-01 818.03
Page 4 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 9
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
INSIGHT PUBLIC SECTOR DATA PROC SERV &SOFTWARE 107-5160-528.48-10 17,378.45
INTRADO LIFE & SAFETY
SOLUTIONS
DATA PROC SERV &SOFTWARE 107-5160-528.42-11 26,034.75
MISC TRAVEL C MASON-POLYGRAPH TEST 107-5160-528.43-10 123.20
C SCHRAEDER-ADV PDR FOR L 107-5160-528.43-10 156.80
REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00
VOIANCE LANGUAGE SERVICES,
LLC
MISC PROFESSIONAL SERVICE 107-5160-528.42-11 33.12
Pencom Division Total:$45,545.76
Pencom Department Total:$45,545.76
Pencom Fund Total:$45,545.76
GOODMAN SANITATION EQUIP MAINT & REPAIR SERV 175-5260-524.41-50 126.45
Code Enforcement Division Total:$126.45
Criminal Justice Department Total:$126.45
Code Compliance Enforcmt Fund Total:$126.45
CLALLAM CNTY SHERIFF'S DEPT MISC PROFESSIONAL SERVICE 310-5950-594.65-10 52,018.12
Homeland Security Division Total:$52,018.12
Public Safety Projects Department Total:$52,018.12
TRANE US INC EQUIPMENT MAINTENANCE,REC 310-8985-594.65-10 3,137.62
EQUIPMENT MAINTENANCE,REC 310-8985-594.65-10 3,629.67
EQUIPMENT MAINTENANCE,REC 310-8985-594.65-10 14,012.46
EQUIPMENT MAINTENANCE,REC 310-8985-594.65-10 15,364.62
Misc Parks Projects Division Total:$36,144.37
Capital Proj-Parks & Rec Department Total:$36,144.37
Capital Improvement Fund Total:$88,162.49
INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 160,885.91
PW CONSTRUCTION & RELATED 312-7930-595.65-10 11,146.20
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 5,416.56
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 221.20
GF-Street Projects Division Total:$177,669.87
Capital Projects-Pub Wks Department Total:$177,669.87
Transportation Benefit Fund Total:$177,669.87
A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACTUAL 401-0000-213.10-90 406.60
DIFF OF EST VS ACTUAL 401-0000-213.10-90 2,282.89
DIFF OF EST VS ACTUAL 401-0000-213.10-90 6,157.97
Page 5 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 10
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
BORDER STATES INDUSTRIES INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 1,254.34
MISC UTILITY DEPOSIT REFUNDS DEPOSIT REFUND 401-0000-122.10-99 250.00
FINAL BILL REFUND 401-0000-122.10-99 4.60
FINAL BILL REFUND 401-0000-122.10-99 6.90
FINAL BILL REFUND 401-0000-122.10-99 27.14
FINAL BILL REFUND 401-0000-122.10-99 34.93
FINAL BILL REFUND 401-0000-122.10-99 207.69
FINAL BILL REFUND 401-0000-122.10-99 315.78
FINAL BILL REFUND 401-0000-122.10-99 379.29
FINAL BILL REFUND 401-0000-122.10-99 570.18
OVERPAYMENT-1634 W 4TH ST 401-0000-122.10-99 28.09
OVERPAYMENT-1835 W 4TH ST 401-0000-122.10-99 200.00
OVERPAYMENT-2428 WOODSIDE 401-0000-122.10-99 0.24
OVERPAYMENT-306 E 5TH #14 401-0000-122.10-99 0.23
OVERPAYMENT-516 E 2ND ST 401-0000-122.10-99 290.56
OVERPAYMENT-614 W 12TH ST 401-0000-122.10-99 5.70
OVERPAYMENT-807 E 2ND ST 401-0000-122.10-99 208.32
Division Total:$12,631.45
Department Total:$12,631.45
SWAIN'S GENERAL STORE INC LUMBER& RELATED PRODUCTS 401-7111-533.31-01 11.97
Engineering-Electric Division Total:$11.97
BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 1,060,780.00
MARSH MUNDORF PRATT
SULLIVAN
CONSULTING SERVICES 401-7120-533.49-01 533.64
CONSULTING SERVICES 401-7120-533.49-01 165.05
CONSULTING SERVICES 401-7120-533.49-01 542.85
Power Systems Division Total:$1,062,021.54
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 341.78
DAVEY TREE SURGERY ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 2,576.50
HDR ENGINEERING, INC CONSULTING SERVICES 401-7180-533.41-50 1,682.50
HEARTLINE AUTO & TRUCK MAINT. ITEMS 401-7180-533.31-01 141.52
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL REIMBURSEMENT-BOMB C 401-7180-533.31-01 37.00
MEAL REIMBURSEMENT-BOMB C 401-7180-533.31-01 37.00
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 401-7180-533.41-50 350.00
Electric Operations Division Total:$5,166.30
Public Works-Electric Department Total:$1,067,199.81
Page 6 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 11
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
Electric Utility Fund Total:$1,079,831.26
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.402-7380-534.31-01 517.26
ANGELES MILLWORK & LUMBER JANITORIAL SUPPLIES 402-7380-534.31-01 38.63
CED/CONSOLIDATED ELEC DIST BUILDER'S SUPPLIES 402-7380-534.31-20 34.85
HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.35-01 118.46
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - 6" MAIN - 402-7380-534.31-01 74.00
MEAL TICKET - 6" MAIN - 402-7380-534.31-01 74.00
MEAL TICKET - 6" MAIN - 1 402-7380-534.31-01 74.00
MEAL TICKET - 6" MAIN BRE 402-7380-534.31-01 74.00
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 402-7380-534.41-50 38.55
PROFESSIONAL TRAINING ASSN ALDERSON 402-7380-534.43-10 800.00
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 57.28
MISC PROFESSIONAL SERVICE 402-7380-534.47-10 74.08
SHI INTERNATIONAL CORP OFFICE SUPPLIES, GENERAL 402-7380-534.31-60 1,094.76
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 402-7380-534.41-15 121.66
SWIFT PLUMBING & HEATING, INC. PLUMBING EQUIP FIXT,SUPP 402-7380-534.48-10 10,355.30
THURMAN SUPPLY AIR CONDITIONING & HEATNG 402-7380-534.31-20 275.79
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 402-7380-534.41-50 51.98
USA BLUEBOOK PUBLICATION/AUDIOVISUAL 402-7380-534.31-01 324.67
WALTER E NELSON CO JANITORIAL SUPPLIES 402-7380-534.31-01 68.44
Water Division Total:$14,267.71
ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 402-7382-534.31-20 75.42
FASTENAL INDUSTRIAL HOSES, ALL KINDS 402-7382-534.31-20 647.03
SHIPPING AND HANDLING 402-7382-534.31-20 272.25
INDUSTRIAL BRUSH
CORPORATION
FLOOR MAINT MACHINE,PARTS 402-7382-534.31-20 596.46
MCMASTER-CARR SUPPLY CO PIPE AND TUBING 402-7382-534.31-20 1,436.83
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 60.41
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 402-7382-534.31-20 53.98
Industrial Water Treatmnt Division Total:$3,142.38
Public Works-Water Department Total:$17,410.09
Water Utility Fund Total:$17,410.09
AMAZON CAPITAL SERVICES FIRST AID & SAFETY EQUIP.403-7480-535.31-01 775.89
APPLIED INDUSTRIAL
TECHNOLOGIES
SHIPPING AND HANDLING 403-7480-594.64-10 898.59
Page 7 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 12
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
APPLIED INDUSTRIAL
TECHNOLOGIES
WATER SEWAGE TREATMENT EQ 403-7480-594.64-10 24,701.64
EDGE ANALYTICAL WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 59.40
WATER SEWAGE TREATMENT EQ 403-7480-535.41-50 210.60
EVOQUA WATER TECHNOLOGIES WATER&SEWER TREATING CHEM 403-7480-535.31-05 6,211.90
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 13.67
SHIPPING CHARGES 403-7480-535.42-10 243.56
SHIPPING CHARGES 403-7480-535.42-10 11.42
SHIPPING CHARGES 403-7480-535.42-10 13.92
FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 181.38
PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 70.79
GRAINGER FLAGS,POLES,BANNERS,ACCES 403-7480-535.31-01 195.40
JOHNSON CONTROLS SECURITY
SOLUTIONS
CONSULTING SERVICES 403-7480-535.41-50 236.38
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
CDL RENEWAL 11/15/24 403-7480-535.49-90 102.00
MEAL - WIND STORM/POWER O 403-7480-535.31-01 37.00
MEAL - WIND STORM/POWER O 403-7480-535.31-01 37.00
MISC TRAVEL J MADSEN-OPERATOR II EXAM 403-7480-535.43-10 238.50
NAPA AUTO PARTS BELTS AND BELTING 403-7480-535.31-20 31.82
AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 141.94
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 403-7480-535.41-50 38.54
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 360.24
PORT ANGELES CITY TREASURER UPSP Cert. mail - D. Free 403-7480-535.42-10 9.68
SHI INTERNATIONAL CORP OFFICE SUPPLIES, GENERAL 403-7480-535.31-60 259.48
OFFICE SUPPLIES, GENERAL 403-7480-535.31-60 821.06
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 403-7480-535.41-15 88.48
SWAIN'S GENERAL STORE INC PAINTING EQUIPMENT & ACC 403-7480-535.31-01 53.33
CLOTHING & APPAREL 403-7480-535.31-01 90.40
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 403-7480-535.41-50 293.82
WA STATE DEPARTMENT OF
ECOLOGY
DAVID FREED 403-7480-535.49-01 200.00
MARUICE WILLIAMS 403-7480-535.49-01 200.00
NATHAN DAILING 403-7480-535.49-01 200.00
NATHAN GAUL 403-7480-535.49-01 200.00
RANDY RAYMOND 403-7480-535.49-01 200.00
RICHARD BALLARD 403-7480-535.49-01 200.00
Page 8 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 13
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
WA STATE DEPARTMENT OF
ECOLOGY
TYLER WHITE 403-7480-535.49-01 200.00
WALTER E NELSON CO JANITORIAL SUPPLIES 403-7480-535.31-01 68.46
Wastewater Division Total:$37,896.29
Public Works-Wastewater Department Total:$37,896.29
Wastewater Utility Fund Total:$37,896.29
AMAZON CAPITAL SERVICES REFRIGERATION EQUIPMENT 404-7538-537.48-10 129.59
ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER 404-7538-537.48-10 1,025.92
CONSTRUCTION SERVICES,TRA 404-7538-537.48-10 774.21
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
MEAL TICKET - HOLIDAY - 1 404-7538-537.31-01 55.50
NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 8.04
NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 35.91
NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 54.94
NOVEMBER MILEAGE REIMBURS 404-7538-537.31-01 215.74
OLYMPIC STATIONERS INC BADGES & OTHER ID EQUIP. 404-7538-537.31-01 45.74
PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 404-7538-537.31-01 176.22
SSI SHREDDING SYSTEMS INC HARDWARE,AND ALLIED ITEMS 404-7538-537.48-10 172.84
MACHINERY & HEAVY HRDWARE 404-7538-537.48-10 1,697.41
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.404-7538-537.31-01 156.25
THERMO-FLUIDS PW CONSTRUCTION & RELATED 404-7538-537.41-50 338.00
PW CONSTRUCTION & RELATED 404-7538-537.41-50 102.30
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 404-7538-537.41-50 350.00
SW - Transfer Station Division Total:$5,671.61
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 158.54
AMAZON CAPITAL SERVICES OFFICE SUPPLY,INKS,LEADS 404-7580-537.31-01 36.63
PAPER (OFFICE,PRINT SHOP) 404-7580-537.31-01 7.61
FAMILY SHOE STORE SHOES AND BOOTS 404-7580-537.31-01 270.03
Page 9 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 14
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 18.50
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 37.00
MEAL TICKET - HOLIDAY - 1 404-7580-537.31-01 37.00
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
MEAL TICKET - OVERTIME - 404-7580-537.31-01 18.50
OLYMPIC PRINTERS INC MISCELLANEOUS SERVICES 404-7580-537.41-15 43.91
PRINTING,SILK SCR,TYPSET 404-7580-537.41-15 3,283.31
OLYMPIC STATIONERS INC OFFICE SUPPLY,INKS,LEADS 404-7580-537.31-01 76.93
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 404-7580-537.41-50 38.55
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 404-7580-537.41-50 350.00
WALTER E NELSON CO JANITORIAL SUPPLIES 404-7580-537.31-01 68.46
Solid Waste-Collections Division Total:$4,648.47
MISC TRAVEL H OWENS-DELIVER SW SAMPLE 404-7585-537.43-10 34.00
J SAGE-DELIVER INSTRUMENT 404-7585-537.43-10 46.00
Solid Waste-Landfill Division Total:$80.00
Public Works-Solid Waste Department Total:$10,400.08
Solid Waste Utility Fund Total:$10,400.08
CONTECH CONSTRUCTION
PRODUCTS, INC
PW CONSTRUCTION & RELATED 406-7412-538.31-20 225.00
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 406-7412-538.44-10 52.99
MISC PROFESSIONAL SERVICE 406-7412-538.44-10 56.09
MISC PROFESSIONAL SERVICE 406-7412-538.44-10 60.24
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET - 6" MAIN - 1 406-7412-538.31-01 74.00
SHI INTERNATIONAL CORP OFFICE SUPPLIES, GENERAL 406-7412-538.31-60 32.97
OFFICE SUPPLIES, GENERAL 406-7412-538.31-60 141.71
Page 10 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 15
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
SHI INTERNATIONAL CORP OFFICE SUPPLIES, GENERAL 406-7412-538.31-60 173.83
US BANK-DEBT SVC WIRES FINANCIAL SERVICES 406-7412-538.41-50 4.20
Stormwater Division Total:$821.03
Public Works-Wastewater Department Total:$821.03
Stormwater Utility Fund Total:$821.03
A/R MISCELLANEOUS REFUNDS PATIENT: PEYTON ROULST 409-0000-213.10-90 876.05
Division Total:$876.05
Department Total:$876.05
BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-01 327.09
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 5,747.46
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 403.96
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 80.67
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 413.25
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 1,268.69
SALE SURPLUS/OBSOLETE 409-6025-526.31-01 230.58
CLALLAM CNTY SHERIFF'S DEPT RENTAL/LEASE EQUIPMENT 409-6025-526.42-10 2,208.00
CURTIS & SONS INC, L N SALE SURPLUS/OBSOLETE 409-6025-526.20-80 270.05
EMSCONNECT MEMBERSHIPS 409-6025-526.43-10 266.00
FAMILY SHOE STORE SHOES AND BOOTS 409-6025-526.20-80 849.16
GALLS CLOTHING & APPAREL 409-6025-526.20-80 144.56
CLOTHING & APPAREL 409-6025-526.20-80 289.13
CLOTHING & APPAREL 409-6025-526.20-80 144.56
HARBOR AUDIOLOGY HEALTH RELATED SERVICES 409-6025-526.41-50 65.00
HENRYSCHEIN SALES TAX DUE 409-6025-526.31-13 48.64
LIGHTHOUSE UNIFORM CLOTHING & APPAREL 409-6025-526.20-80 1,013.48
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
SYMONDS UNIFORM ALLOW REI 409-6025-526.20-80 188.32
UNIFORM ALLOWANCE REIMB G 409-6025-526.20-80 247.66
TELEFLEX, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-01 658.90
TOWNZEN & ASSOCIATES INC ENGINEERING SERVICES 409-6025-526.43-10 12,663.37
ZIEGLER APPAREL CLOTHING & APPAREL 409-6025-526.20-80 1,293.73
CLOTHING & APPAREL 409-6025-526.20-80 1,640.03
ZOLL MEDICAL CORPORATION ENVIRONMENTAL&ECOLOGICAL 409-6025-526.31-01 1,176.12
Medic I Division Total:$31,638.41
OLYMPIC PENINSULA COMMUNITY
CLINIC
HOSP SURG ACCES & SUNDRIS 409-6027-526.41-50 7,886.14
HOSP SURG ACCES & SUNDRIS 409-6027-526.41-50 7,907.91
Page 11 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 16
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
Community Paramedicine Division Total:$15,794.05
Fire Department Total:$47,432.46
Medic I Utility Fund Total:$48,308.51
ALL WEATHER HEATING AND
COOLING
AIR CONDITIONING & HEATNG 421-7121-533.49-86 5,999.30
AIR CONDITIONING & HEATNG 421-7121-533.49-86 5,999.30
AIR CONDITIONING & HEATNG 421-7121-533.49-86 5,999.30
AIR CONDITIONING & HEATNG 421-7121-533.49-86 5,999.30
AIR CONDITIONING & HEATNG 421-7121-533.49-86 5,999.30
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 1,450.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 9,750.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
Conservation Division Total:$41,996.50
Public Works-Electric Department Total:$41,996.50
Conservation Fund Total:$41,996.50
KVA ELECTRIC, INC RELEASE RETAINAGE 451-0000-223.40-00 9,470.19
Division Total:$9,470.19
Department Total:$9,470.19
DAVEY TREE SURGERY ROADSIDE,GRNDS,REC, PARK 451-7188-594.65-10 14,734.70
Electric Projects Division Total:$14,734.70
Public Works-Electric Department Total:$14,734.70
Electric Utility CIP Fund Total:$24,204.89
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 434.15
ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 130.68
PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 37.80
ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 67.95
ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 105.47
Water Projects Division Total:$776.05
Public Works-Water Department Total:$776.05
Water Utility CIP Fund Total:$776.05
KPFF CONSULTING ENGINEERS CONSULTING SERVICES 454-7588-594.65-10 3,462.50
Solid Waste Coll Projects Division Total:$3,462.50
Public Works-Solid Waste Department Total:$3,462.50
Solid Waste Utility CIP Fund Total:$3,462.50
PARAMETRIX INC CONSULTING SERVICES 456-7688-594.65-10 2,899.00
Stormwater Util CIP Projs Division Total:$2,899.00
Page 12 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 17
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
Public Works Department Total:$2,899.00
Stormwtr Util Projects Fund Total:$2,899.00
KENNEDY/JENKS CONSULTANTS ARCHITECTURAL&ENGINEERING 463-7489-594.65-10 2,515.63
ARCHITECTURAL&ENGINEERING 463-7489-594.65-10 3,788.70
CSO Capital Division Total:$6,304.33
Public Works-Wastewater Department Total:$6,304.33
CSO Capital Fund Total:$6,304.33
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 54.46
FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 55.27
FORCE AMERICA AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 234.41
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 655.97
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 14,532.73
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,148.25
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 140.20
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 287.86
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 604.26
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 5.80
Division Total:$17,719.21
Department Total:$17,719.21
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 185.84
ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 20.78
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 95.11
ASSOCIATED PETROLEUM
PRODUCTS, INC
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 53.36
FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 41.20
DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 665.84
EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.63
DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 374.60
FEDERAL EXPRESS CORP SHIPPING CHARGES 501-7630-548.42-10 24.19
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 501-7630-548.41-50 38.55
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.48
TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 (64.30)
VESTIS SERVICES LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 17.77
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 16.33
WESTERN EQUIPMENT DISTRIB AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 128.48
Page 13 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 18
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
INC
Equipment Services Division Total:$1,725.86
Public Works Department Total:$1,725.86
Equipment Services Fund Total:$19,445.07
CADD MICROSYSTEMS COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 2,340.00
Information Technologies Division Total:$2,340.00
SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 3,368.75
IT Capital Projects Division Total:$3,368.75
Finance Department Total:$5,708.75
Information Technology Fund Total:$5,708.75
AWC EMPLOYEE BENEFITS TRUST AWC-DECEMBER 503-1631-517.46-30 253,939.00
AWC-DECEMBER 503-1631-517.46-31 7,241.12
AWC-DECEMBER 503-1631-517.46-32 2,031.90
AWC-DECEMBER 503-1631-517.46-34 6,903.74
HSA BANK SERVICE FEES 503-1631-517.41-50 27.00
SERVICE FEES 503-1631-517.41-50 213.50
EMPLOYER CONTRIBUTION 503-1631-517.46-30 3,200.00
NW ADMIN TRANSFER ACCT INSURANCE, ALL TYPES 503-1631-517.46-33 210,652.36
INSURANCE, ALL TYPES 503-1631-517.46-34 7,061.40
REDACTED DISABILITY BOARD-NOVEMBER 503-1631-517.46-35 36.97
DISABILITY BOARD-NOVEMBER 503-1631-517.46-35 99.90
DISABILITY BOARD-NOVEMBER 503-1631-517.46-35 217.94
DISABILITY BOARD-NOVEMBER 503-1631-517.46-35 472.32
DISABILITY BOARD-NOVEMBER 503-1631-517.46-35 1,283.93
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 148.50
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 154.10
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 164.90
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
Page 14 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 19
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 442.90
REIMBURSE MEDICARE-NOV 503-1631-517.46-35 679.70
REDQUOTE, INC. HRA REIMBURSEMENTS 503-1631-517.46-30 227.07
HRA REIMBURSEMENTS 503-1631-517.46-30 5,728.44
HRA REIMBURSEMENTS 503-1631-517.46-30 673.97
HRA REIMBURSMENTS 503-1631-517.46-30 1,317.28
HRA REIMBURSEMENT 503-1631-517.46-30 1,806.77
HRA REIMBURSEMENTS 503-1631-517.46-30 4,292.89
Other Insurance Programs Division Total:$510,796.10
DEPT OF LABOR & INDUSTRIES 3RD QTR L&I SELF INSURED 503-1661-517.49-50 7,817.96
WASHINGTON HOSPITAL SVCS AUGUST FEE FOR SERVICE 503-1661-517.41-50 750.00
SEPTEMBER FEE FOR SERVICE 503-1661-517.41-50 750.00
OCTOBER FEE FOR SERVICE 503-1661-517.41-50 750.00
NOVEMBER FEE FOR SERVICE 503-1661-517.41-50 750.00
Worker's Compensation Division Total:$10,817.96
Self Insurance Department Total:$521,614.06
Self-Insurance Fund Total:$521,614.06
AWC EMPLOYEE BENEFITS TRUST AWC-DECEMBER 920-0000-231.53-30 847.30
CHAPTER 13 TRUSTEE CASE #21-10696 920-0000-231.56-90 358.00
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 1,240.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-10 606.20
PAYROLL SUMMARY 920-0000-231.52-20 25,243.03
FEDERAL PAYROLL TAX PENSIONER'S P/R TAX 920-0000-231.50-10 100.00
PAYROLL SUMMARY 920-0000-231.50-10 8.50
PAYROLL SUMMARY 920-0000-231.50-10 117,777.98
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 35.96
PAYROLL SUMMARY 920-0000-231.50-20 132,848.60
HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 50.00
PAYROLL SUMMARY 920-0000-231.53-12 257.73
EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 5,392.13
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 927.74
Page 15 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 20
City of Port Angeles
City Council Expenditure Report
Between Nov 23, 2024 and Dec 6, 2024
Vendor Description Account Number Amount
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 38,990.68
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 36,824.13
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,317.60
PERS PAYROLL SUMMARY 920-0000-231.51-10 868.82
PAYROLL SUMMARY 920-0000-231.51-11 16,776.65
PAYROLL SUMMARY 920-0000-231.51-12 98,699.38
PAYROLL SUMMARY 920-0000-231.51-22 4,722.23
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 178.99
Division Total:$484,071.65
Department Total:$484,071.65
Payroll Clearing Fund Total:$484,071.65
Total for Checks Dated Between Nov 23, 2024 and Dec 6, 2024 $2,717,504.36
Page 16 of 16 Dec 11, 2024 7:59:30 AMDecember 17, 2024 E - 21
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Tree Trimming CON-2024-14 – Final Acceptance
Background / Analysis: The annual tree trimming contract is administered by the Public Works
Electrical Utility to ensure uniform criteria for the pruning or removing of trees, shrubs and other
vegetation that interfere with, or are a potential hazard to the delivery of safe and reliable electrical
power. Public Works and Utilities Department Policy 1310, Vegetation Control, provides guiding
principles for vegetation management in conformance with the City Municipal Code. In addition, a
portion of this contract contributes to the Tree City USA certification; the City has consistently exceeded
the project contribution minimum requirements for the certification.
It is the City’s goal to maintain healthy trees. Unfortunately, it is a fact that trees growing into or near
power lines can become a hazard to public safety, cause downed power lines during storms (as we
experienced during the November 2024 storm event), and create fire risks. For the last several years,
regular tree trimming has noticeably reduced the number of tree-related power outages. A recent
inspection of the power system confirmed a need to trim trees in proximity to the power lines and
identified priority areas of greatest need. Our priorities are to ensure electrical safety and reliability, while
also protecting the health of the tree.
On March 4th, 2024, bids were solicited for tree trimming on an hourly rate basis from all companies on
the MRSC small works roster and the City’s website. Two bids were received on March 28, 2024, with
Davey Tree Surgery Company of Livermore, CA being the lowest responsive responsible bidder.
The original contract value was a not to exceed amount of $125,000. Additional trees were identified as
needing trimming to facilitate upcoming overhead reconductoring work for 2025. A change order was
issued in an amount not to exceed $25,000 for the additional work with funding from the overhead
reconductoring budget.
Summary: Staff seeks City Council final acceptance for the work performed by Davey Tree Surgery
Company of Livermore, CA for the Tree Trimming Contract, CON-2024-14. The work was inspected and
accepted as complete with the final project cost amounting to $146,659.18 including applicable taxes; a 5%
retainage is being held.
Funding: Funds are available in the 2024 Light Operations budget 401-7180-533.48-10 for Power Line
Tree Trimming Services, in the amount of $125,000.00, and $25,000.00 available in the overhead
reconductoring budget 451-7188-594.65-10.
Recommendation: Accept the Tree Trimming Project CON 2024-14 as complete, and authorize staff to
proceed with project closeout, and release the retainage funds upon receipt of all required clearances.
December 17, 2024 E - 22
The work was performed between August 4th and November 16th, 2024, and was then inspected and deemed
complete by City Staff. The total cost, including taxes, is tabulated in the following table:
Project Cost Summary
Original Contract
Amount
Change
Orders
Unit Quantity
Variations
Final Cost Project Cost Variance
$125,000.00 $25,000.00 ($3,340.82) $146,659.18 17.3%
Funding Overview: Funds are available in the 2024 Light Operations budget 401-7180-533.48-10 for
Power Line Tree Trimming Services, in the amount of $125,000.00, and $25,000.00 available in the
overhead reconductoring budget 451-7188-594.65-10.
Attachment: None
December 17, 2024 E - 23
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Decant Facility Design – Amendment 5 (PSA-2020-13)
Background / Analysis: Construction work is under way on the Decant Facility project which will
help prevent pollutants such as suspended sediment, heavy metals, nutrients, and trash from entering the
Port Angeles Harbor and the Salish Sea. The new decant facility will serve the City Stormwater utility, in
addition to the City’s Solid Waste, Wastewater, and Water utilities. Each utility generates separate and
unique decant waste, which require separate decant bays for dewatering and storage. The newly
constructed facility features a covered decant area dedicated to street sweeper and vactor truck decant
activities.
The construction contract has an anticipated completion date of April 28, 2025. City staff is performing
day to day construction inspection of the project with on call specialty support from KPFF for design
clarifications, and special inspections. KPFF will also support in preparation of a punch list to identify
any construction deficiencies in addition to preparing record drawings in AutoCAD format based on
drawing redlines prepared by the Contractor.
Funding Overview: Funds are available in the 2024 Stormwater Utility Capital Facility Budget
(DR0120) (456-7688-594-6510) in the amount of $40,000.
Attachments: Amendment No. 5
Summary: Staff is requesting City Council approval to amend the Decant Facility Design professional
service agreement with KPFF Consulting Engineers, PSA-2020-13. The decant facility construction contract
completion date is April 28, 2025, this contract amendment funds KPFF’s engineer of record construction
support services through project close out.
Funding: Funds are available in the 2024 Stormwater Utility Capital Facility Budget (DR0120) (456-7688-
594-6510) in the amount of $40,000.
Recommendation: Approve Amendment No. 5 to the Decant Facility Design-Professional Services
Agreement with KPFF Consulting Engineers, PSA-2020-13, increasing the total contract value by $40,000
to a new not to exceed amount of $390,454, and extend the agreement expiration date to June 30, 2025, and
authorize the City Manager to execute all contract-related documents, to administer the contract, and to make
minor modifications, as necessary.
December 17, 2024 E - 24
CONTRACT NO PSA-2020-13, AMENDMENT NO. 5
[FORM REVISED 7/2017] Page 1 of 7
AMENDMENT NO. 5 TO THE
SERVICE AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES
AND
KPFF CONSULTING ENGINEERS
PSA-2020-13
RELATING TO: 2020 DECANT FACILITY DESIGN SUPPORT
THIS AMENDMENT NO. 5 is made and entered into by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the “CITY”) and KPFF CONSULTING ENGINEERS, Inc, a Washington
corporation authorized to do business in the State of Washington (hereinafter called the
“CONSULTANT”).
NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants
and agreements set forth in the original AGREEMENT, the first, second, third, fourth
AMENDMENTS, and this fifth AMENDMENT, the parties hereto agree as follows:
SECTION 1
The CITY entered into the existing Decant Facility Design Support Agreement (the
AGREEMENT) with the CONSULTANT on 6/11/2020. The AGREEMENT was subsequently
amended on 05/28/2021 (AMENDMENT 1), 12/27/2021 (AMENDMENT 2), 12/16/2022
(AMENDMENT 3), and 6/6/2023 (AMENDMENT 4).
SECTION 2
I REVISED SCOPE OF WORK
Construction of the City of Port Angeles Decant Facility is ongoing, the Consultant shall
continue to provide construction support professional services and technical assistance on an as
needed basis.
As such, the scope of professional services to be performed and the results to be achieved by the
CONSULTANT pursuant to the AGREEMENT shall be amended to include the attached Exhibit
A5 to AMENDMENT 5. The extra work in Exhibit A5 is in addition to the Tasks in Exhibit A –
Scope of Services in the original AGREEMENT. The Scope of Services shall include all services
and material necessary to accomplish the work.
II TIME OF PERFORMANCE
Construction of the City of Port Angeles Decant Facility is ongoing, with an anticipated
construction completion date of April 28, 2025. The City desires to retain the Consultant’s
construction support services through the end of construction. Therefore, the time of
December 17, 2024 E - 25
CONTRACT NO PSA-2020-13, AMENDMENT NO. 5
[FORM REVISED 7/2017] Page 2 of 7
performance in Section IV of the AGREEMENT is amended to read: The duration of the
AGREEMENT shall extend through June 30, 2025.
III MAXIMUM COMPENSATION
The CONSULTANT'S total compensation and reimbursement for this AMENDMENT NO. 5 is
stated in the attached Exhibit C4. The maximum compensation amount, referenced in Section VI
of the AGREEMENT, is amended from $350,454 to $390,454 an increase of $40,000. The budget
for any Task may be further adjusted by mutual agreement without an amendment to the
AGREEMENT, so long as the maximum compensation amount of $390,454 is not exceeded.
IV EXHIBITS AND SIGNATURES
This AMENDMENT together with the original AGREEMENT and AMENDMENT Nos. 1, 2, 3,
and 4, including their exhibits, constitutes the entire Agreement, supersedes all prior written or
oral understandings, and may only be changed by written amendment executed by both parties.
The following exhibits are hereby made part of the AMENDMENT.
Exhibit A5 – Scope of Work
Exhibit C5 – Budget Summary
SECTION 3
Except as modified herein, the original AGREEMENT, as amended, is confirmed and ratified.
In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 to the
Agreement as of the date and year of the last signature affixed below.
CITY OF PORT ANGELES
By: _______________________________
KPFF CONSULTING ENGINEERS
By:________________________________
Nathan A. West
City Manager
Date:______________________________
Printed Name: _______________________
Title: _______________________________
APPROVED AS TO FORM:
___________________________________
City Attorney
Date: _______________________________
December 17, 2024 E - 26
CONTRACT NO PSA-2020-13, AMENDMENT NO. 5
[FORM REVISED 7/2017] Page 3 of 7
ATTEST:
___________________________________
City Clerk
December 17, 2024 E - 27
CONTRACT NO PSA-2020-13, AMENDMENT NO. 5
[FORM REVISED 7/2017] Page 4 of 7
EXHIBIT A5
SCOPE OF WORK
Task 7. Directed Services:
Consultant will provide construction support related professional services and technical assistance
to the City at the specific direction of authorized City staff. No such assistance or services will be
provided unless specifically directed by the City. The purpose of this task is to facilitate timely
response by the Consultant to needs that are currently unforeseen. Effort associated with directed
services will be on a time and expense basis for a defined scope under the contract billing rates.
END OF EXHIBIT
December 17, 2024 E - 28
CONTRACT NO PSA-2020-13, AMENDMENT NO. 5
[FORM REVISED 7/2017] Page 5 of 7
EXHIBIT C5 - BUDGET
Task Title Amendment 5
Task Total
Original Contract Budget $199,319
Amendment 4 Budget $151,135
Amendment 5 - Task 7. Directed Services $40,000
Amendment 5 Maximum Compensation $390,454
END OF EXHIBIT
December 17, 2024 E - 29
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Water System Modeling Support – Contract Amendment No. 5 (PSA-2019-11)
Background / Analysis: In conjunction with the City’s 2018 Water System Plan update, the City
updated its water system model. The water system model is used for planning, evaluation and
confirmation of water system improvement requirements for City water capital projects, and proposed
developments.
This proposed amendment extends RH2’s services through 2026 and adds funding to the Technical
Assistance/Directed Services task, which provides engineering and technical support for water system
modeling. The purpose of this amendment is to continue the availability of RH2’s services through the
calendar year 2026 and to facilitate timely response by the Consultant for water system modeling support
services. All work under this task is issued through a Directed Services order.
RH2 will provide modeling services in support of the City’s 2024 Water System Plan update, supporting
the City in the development of figures and maps for the System Analysis chapter of the Water System
Plan in addition to hydraulic analysis support to evaluate possible improvements necessary to provide
water service to portions of the Western Urbanized Growth Area. These services will be issued through a
Directed Services order.
A summary of contract amendments is summarized in the table below:
Summary: Staff is seeking City Council approval for Amendment No. 5 to a Professional Services
Agreement PSA-2019-11 for Water System Modeling Support services provided by RH2 Engineering,
Inc. of Bothell, WA. Services provided under the agreement include, but are not limited to, reviews of the
City’s water system for proposed developer extensions, hydraulic analyses, water system plan modeling
support, and other Water Utility related modeling services not yet identified.
Funding: Funds necessary to complete the work are included in the proposed 2025 & 2026 water
operational budget and allocated in the Water Utility Professional/Contract Services Account (402-7380-
534-4150). This amendment will increase the not-to-exceed PSA value by $85,000.00 to a new not-to-
exceed amount of $199,000.00.
Recommendation: Approve the Professional Service Agreement PSA-2019-11 Amendment No. 5 for
the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, WA increasing the total
contract value by $85,000.00 to a new not-to-exceed amount of $199,000.00; extend the agreement
expiration date to December 31, 2026; and authorize the City Manager to execute all contract-related
documents, to administer the contract, and to make minor modifications to the agreement as necessary.
December 17, 2024 E - 30
Contract Approval
Date
Approval Contract Amount Task
Original
Contract
06/05/2019 City Manager $24,000.00 Calibrate water system model,
Directed Services Task
Amendment 1 12/17/2019 City Council Increase to
$84,000.00
Unidirectional flushing task, add funds
to Directed Services Task
Amendment 2 11/30/2020 City Manager Time-only
extension
Extend Expiration Date to 12/31/2021
Amendment 3 12/21/2021 City Council Increase to
$94,000.00
Extend Expiration Date to 12/31/2022,
add funds to Directed Services Task
Amendment 4 11/15/2022 City Council Increase to
$114,000.00
Extend Expiration Date to 12/31/2024,
add funds to Directed Services Task
Amendment 5 12/17/2024 City Council Increase to
$199,000.00
Extend Expiration Date to 12/31/2026,
add funds to Directed Services Task
Funding Overview: Funds necessary to complete the work are included in the proposed 2025 & 2026
water operational budget and allocated in the Water Utility Professional/Contract Services Account (402-
7380-534-4150). This amendment will increase the not-to-exceed PSA amount by $85,000.00 to a new
not-to-exceed amount of $199,000.00.
Attachment: PSA-2019-11 - Amendment 5 - Water System Modeling Support Services
December 17, 2024 E - 31
CONTRACT NO PSA-2019-11, AMENDMENT NO. 5 Page 1 of 5
AMENDMENT NO. 5 TO THE
SERVICE AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES
AND
RH2 ENGINEERING, INC.
PSA-2019-11
RELATING TO: WATER SYSTEM MODELING SUPPORT SERVICES
THIS AMENDMENT NO. 5 is made and entered into by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the “CITY”) and RH2 Engineering, Inc., a Washington corporation authorized
to do business in the State of Washington (hereinafter called the “CONSULTANT”).
NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants
and agreements set forth in the original AGREEMENT, Amendment Nos. 1, 2, 3, and 4, and this
AMENDMENT, the parties hereto agree as follows:
SECTION 1
The CITY entered into the existing Water Modeling Support Services Agreement (the
AGREEMENT) with the CONSULTANT on 6/5/19. The AGREEMENT was subsequently
amended on 12/30/2019 (AMENDMENT 1), 11/30/2020 (AMENDMENT 2), 12/27/2021
(AMENDMENT 3), and (AMENDMENT 4) 12/20/2022.
SECTION 2
I EXTRA WORK
Due to the evolving nature of the Water Systems Model, its necessary for the City to retain
engineering services to monitor the performance of the system. Therefore, the scope of
professional services to be performed and the results to be achieved by the CONSULTANT
pursuant to the AGREEMENT shall be amended to include the attached Exhibit A5 to
Amendment 5. The extra work in Exhibit A5 is in addition to the Tasks in Exhibit A – Scope of
Services in the original Agreement. The Scope of Services shall include all services and material
necessary to accomplish the work.
II TIME OF PERFORMANCE
The Time of Performance is to be extended; the work for all Tasks shall be completed by December
31, 2026.
III MAXIMUM COMPENSATION
December 17, 2024 E - 32
CONTRACT NO PSA-2019-11, AMENDMENT NO. 5 Page 2 of 5
The CONSULTANT'S total compensation and reimbursement for this Amendment is stated in the
attached Exhibit B5 of this Amendment. The maximum compensation amount, referenced in
Section VI of the Agreement, is amended from $94,000 to $199,000, an increase of $85,000. The
budget for any Task may be further adjusted by mutual agreement without an amendment to the
Agreement, as long as the maximum compensation amount of $199,000 is not exceeded.
IV EXHIBITS AND SIGNATURES
This Amendment together with the original Agreement and Amendment Nos. 1, 2 3, and 4,
including their exhibits, constitutes the entire Agreement, supersedes all prior written or oral
understandings, and may only be changed by written amendment executed by both parties. The
following exhibits are hereby made part of the Amendment.
Exhibit A4 – Scope of Work
Exhibit B4 – Budget Summary
Exhibit C4 – 2025 Consultant Time Plus Expense Rate Schedule
SECTION 3
Except as modified herein, the original AGREEMENT is confirmed and ratified.
In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 to the
Agreement as of the date and year of the last signature affixed below.
CITY OF PORT ANGELES
By: _______________________________
RH2 ENGINEERING INC.
By:________________________________
City Manager
Date:______________________________
Printed Name: _______________________
Title:_______________________________
ATTEST:
___________________________________
City Clerk
Date:_______________________________
APPROVED AS TO FORM:
___________________________________
City Attorney
December 17, 2024 E - 33
CONTRACT NO PSA-2019-11, AMENDMENT NO. 5 Page 3 of 5
EXHIBIT A5
SCOPE OF WORK
Task 2 – Water System Modeling Directed Services
Provide engineering services, at the specific direction of authorized City staff. Such services
include, but are not limited to: reviews of its water system for proposed developer extensions;
hydraulic analyses; and other services not yet expressly identified. Subsequent written
authorizations will be developed by RH2 for future work on an as needed basis. Deliverables will
be requested by the City at the time that notice to proceed is granted for a given task.
END OF EXHIBIT A5
December 17, 2024 E - 34
CONTRACT NO PSA-2019-11, AMENDMENT NO. 5 Page 4 of 5
EXHIBIT B5
BUDGET
CONSULTANT will perform the scope of work in Exhibit A5 on an hourly basis per Exhibit C5
– Schedule of Rates and Charges.
Task Previous
Budget
2025
Budget
2026
Budget
Total
1. Water System Model Calibration $22,000 - - $22,000
1.1 Unidirectional Flushing Program
(Amendment 1)
$60,000 - - $60,000
2. Water System Modeling Directed Services $32,000 $65,000 $20,000 $117,000
Total Annual Contract Amount $199,000
END OF EXHIBIT B5
December 17, 2024 E - 35
CONTRACT NO PSA-2019-11, AMENDMENT NO. 5 Page 5 of 5
EXHIBIT C5 – Consultant Time Plus Expense Rate Schedule
2025 Rate Schedule
Consultant Labor Costs and Non-Salary Reimbursable Costs are shown on the following page.
December 17, 2024 E - 36
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Wastewater Treatment Plant On-Call Boiler & HVAC Services CON-2024-39
Background / Analysis:
The City Wastewater Treatment Plant boiler and HVAC systems are critical to proper operation of the
facility. Due to the specialized nature of the systems and their importance regarding safety, an on-call
contract is needed to limit downtime associated to breakdowns, maintenance, and inspections.
Notice of the bid opportunity for the WWTP boiler and HVAC on-call service contract was advertised on
November 15, 2024, through the MRSC Rosters Contractors and posted on the City website. On
December 4, 2024, one bid was received and opened with MacDonald-Miller Facility Solutions, LLC, of
Seatac, WA being the responsive bidder. The contract was bid on an hourly rate basis including regular,
overtime and emergency rates with an annual contract value not exceeding $10,000.00.
Funding Overview: Funding for this contract is available in the 2025 Wastewater Utility Budget
Account (403-7480-535-4810) for an annual contract value not-to-exceed $10,000.00.
Attachment: None
Summary: Staff is seeking City Council approval for a Wastewater Treatment Plant (WWTP) boiler and
HVAC equipment on-call service contract with MacDonald-Miller Facility Solutions, LLC of Seatac,
WA for an annual not-to-exceed contract amount of $10,000 to ensure ongoing maintenance and repair
services of this important plant equipment.
Funding: Funding for this project is available in the 2025 Wastewater Utility Budget Account (403-
7480-535-4810) for an annual contract value not-to-exceed $10,000.00.
Recommendation: Approve a WWTP boiler and HVAC on-call maintenance and repair service
contract with MacDonald-Miller Facility Solutions, LLC, CON-2024-39 for an annual contract not-to-
exceed value of $10,000, with the option to renew for additional years not exceeding three (3); and
authorize the City Manager to approve and execute all contract-related documents, to administer the
contract, and to make minor modifications as necessary.
December 17, 2024 E - 37
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director Public Works and Utilities
Subject: Department of Energy/Bonneville Power Administration Grant - Award
Background / Analysis:
In September of 2009, the City entered into an Energy Conservation Agreement with the Bonneville
Power Administration (BPA) to provide funding for the City’s energy conservation programs. This
agreement replaces the Conservation Augmentation Agreement, the Conservation Rate Credit, and the
Conservation and Renewables Discount. The Department of Energy through the BPA Energy
Conservation Direct Fund Demonstration Award has recently awarded the City $228,000 to fund a
demonstration project to provide no or low-cost ductless heat pumps to qualifying low-income
households. The City will pair this funding with the BPA Energy Conservation Agreement to increase
comfort and decrease heating/cooling costs to the economically disadvantaged community members.
Funding Overview:
The City was successful in obtaining a Department of Energy grant through the Bonneville Power
Administration (BPA) in the amount of $228,000. The funds will be used in conjunction with the BPA
Energy Conservation program to reimburse purchase and installation costs for ductless heat pumps at no
cost to the City or rate payers.
Attachment: Grant Agreement No. 25ES-11796
Summary: Staff is seeking City Council approval to accept a Department of Energy grant through the
Bonneville Power Administration (BPA) Energy Conservation Direct Fund Demonstration Award in the
amount of $228,000.00 for the installation of ductless heat pumps in low-income households for no or
low cost to qualifying City residents.
Funding: The City was successful in obtaining a Department of Energy grant through the Bonneville
Power Administration (BPA) in the amount of $228,000. The funds will be used in conjunction with the
BPA Energy Conservation program to reimburse purchase and installation costs for ductless heat pumps
at no cost to the City or rate payers.
Recommendation: Accept the Department of Energy grant through the Bonneville Power
Administration (BPA) Energy Conservation Direct Fund Demonstration Award in the amount of
$228,000 and authorize the City Manager to execute all grant-related documents, to administer the grant,
and to make minor modifications as necessary.
December 17, 2024 E - 38
Page 1 of 13
U.S. DEPARTMENT OF ENERGY
BONNEVILLE POWER ADMINISTRATION ENERGY CONSERVATION DIRECT FUND DEMONSTRATION AGREEMENT
1. AGREEMENT NUMBER
25ES-11796
2 TERMINATION DATE
9/30/2025
3. BPA ACCOUNTING (BPAUSE ONLY)4. MODIFICATIONNO.
ISSUED TO ISSUED BY
5. ORGANIZATION AND ADDRESS (include 9-Digit Zip
Code)City of Port Angeles 321 E. 5th Str.
Port Angeles, WA, 98362
6. ORGANIZATION AND ADDRESS
Department of EnergyBonneville Power AdministrationPO Box 3621
Portland, OR, 97208-3621
7.UTILITY APPROVER/TITLEGregg King, Power
Resource Manager
8.EMAILgking@cityofpa.us 9.UTILITY CONTACTJoey Currie 10.EMAILjcurrie@cityofpa.us
11.UTILITY TECHNICAL
CONTACT
12.EMAIL 13. BPA ADMINISTRATIVE
CONTACTRachelle Powers,Business Analyst
14.EMAIL
rapowers@bpa.gov
10. TITLE/BRIEF DESCRIPTION OF THE PROJECT(s) UNDER THIS AGREEMENT
This Agreement represents one Energy Efficiency Direct Fund Demonstration (DFD) application for Phase 1 of low income ductless
heat pumps.
This agreement (Agreement) is executed by the United States of America, Department of Energy, acting by and through Bonneville Power Administration (Bonneville) and City of Port Angeles (“Customer”) under existing contract 17ES-11536.
Bonneville and Customer may be referred to individually as “Party” or collectively as “Parties.” This Agreement is effective and is binding on the date signed by the Customer’s authorized representative. This Agreement terminates on the stated
termination date. Any and all liabilities or obligations incurred by each Party hereunder shall be preserved until satisfied, notwithstanding the termination of this Agreement.
This agreement seeks to eliminate, the amount of Energy Efficiency Incentive (EEI) carryover across Bonneville rate periods
and identify energy conservation projects in small rural utility regions.
To reduce electric energy use and acquire cost effective conservation, Bonneville is providing financial assistance in accordance with Attachment 3. Financial Assistance Disbursement Schedule. The total financial assistance amount shall not exceed $228,000.00.
Customer agrees to (1) complete the Projects contained in Attachment 1. Energy Conservation Direct Fund
Application(s); and to (2) deliver on the milestone reporting requirements in Attachment 4. Reporting and Invoicing Instructions by the noted due dates. If the Customer changes the Project energy savings, the timeline, or any the financial inputs including costs, it must notify Bonneville 14 days before any change is made and Bonneville may adjust the Project’s estimated energy savings and disbursement amounts identified Attachment 3. Financial Assistance Disbursement Schedule.
Customer agrees to retain and provide to Bonneville upon request, the documentation needed to verify energy savings. Bonneville may inspect the Project at any time, upon 10 days’ written notice to Customer. Inspection includes site
inspections and or review of records. After inspection, Bonneville may assess the Project estimated energy savings and adjust disbursements in Attachment 3. Financial Assistance Disbursement Schedule.
As listed in Attachment 4. Reporting and Invoicing Instructions, upon Project completion, Customer shall create
applications for each project in Bonneville’s Energy Efficiency Tracking System (BEETS) (Milestone 1). After receipt,
December 17, 2024 E - 39
Page 2 of 13
Bonneville shall review and accept, reject, return for modification, or request additional information. Once the application
has been approved by Bonneville, the Customer will invoice the approved application in BEETS (Milestone 2).
The Projects may be included in a future Bonneville Energy Efficiency evaluation to assess the amount, cost-effectiveness,
and reliability of the energy savings. Bonneville will coordinate with Customer the timing, frequency and type of evaluation support required. Bonneville may require electrical billing data, project contact information, and support to facilitate on-site observation of the Project as part of the evaluation process. The evaluation is not associated with the
award and inclusion of the Project in the evaluation will not result in any modifications to the Attachment 3. Financial Assistance Disbursement Schedule.
Attachments:
Attachment 1. Financial Assistance Application(s) for Proposed Energy Efficiency Upgrades Attachment 2. Bonneville Power Administration Standard Provisions
Attachment 3. Financial Assistance Disbursement Schedule Attachment 4. Reporting and Invoicing Instructions
CUSTOMER BONNEVILLE
18. APPROVED BY (Signature)
DATE (mm/dd/yyyy)
19. APPROVED BY (Signature)
DATE (mm/dd/yyyy)
NAME AND TITLE Gregg King, Power Resource Manager NAME AND TITLE Jamae Hilliard Creecy, Energy Efficiency Vice President
FILE CODE: SU-12 RETENTION: A = 2 years
December 17, 2024 E - 40
Page 3 of 13
Agreement Number 25ES-11796
Between Bonneville Power Administration (Bonneville) and City of Port Angeles (Customer) Attachment 1. Energy Efficiency Direct Fund Application
December 17, 2024 E - 41
Page 4 of 13
December 17, 2024 E - 42
Page 5 of 13
December 17, 2024 E - 43
Page 6 of 13
December 17, 2024 E - 44
Page 7 of 13
Agreement Number 25ES-11796
Between Bonneville Power Administration (Bonneville) and City of Port Angeles (Customer) Attachment 2. Bonneville Power Administration Standard Provisions
1. AmendmentsExcept where this Agreement explicitly allows one party to unilaterally amend a provision or revise an exhibit, no
amendment or exhibit revision to this Agreement shall be of any force or effect unless set forth in a writteninstrument signed by authorized representatives of each Party.
2. InterpretationsBonneville may issue interpretations, determinations, and findings related to this Agreement that are binding on
the Parties. Such decisions shall be provided to Customer in writing. In administering this Agreement, only thewritten statements of Bonneville officials acting within the scope of their authority shall be considered official
Bonneville statements.
3.AssignmentCustomer may not transfer or assign this Agreement, in whole or in part, without Bonneville’s express writtenconsent. Any consent to assignment shall be at Bonneville’s sole discretion.
4.Entire AgreementThis Agreement, including documents expressly incorporated by reference, constitutes the entire Agreement
between the Parties. It supersedes all previous communications, representations, or contracts, either written ororal, which purport to describe or embody the subject matter of this Agreement.
5. No Third-Party BeneficiariesThis Agreement is made and entered into for the sole benefit of the Parties, and the Parties intend that no otherperson or entity shall be a direct or indirect beneficiary of this Agreement.
6.SeverabilityIf any term of this Agreement is found to be invalid by a court of competent jurisdiction, then such term shallremain in force to the maximum extent permitted by law. All other terms shall remain in force except for anyother terms such court determines are not severable from other provisions of this Agreement.
7.WaiversNo waiver of any provision or breach of this Agreement shall be effective unless such waiver is in writing andsigned by the waiving party, and any such waiver shall not be deemed a waiver of any future breach of the same
provision or a waiver of any other provision of this Agreement or any other breach of this Agreement.
8. Governing Law and Dispute ResolutionThis Agreement shall be interpreted consistent with and governed by Federal law. The Parties shall identifyissue(s) in dispute arising out of this Agreement and make a good faith effort to negotiate a resolution of suchdisputes before either may initiate litigation or arbitration. Such good faith efforts shall include discussions ornegotiations between the Parties’ executives or managers. Pending resolution of a contract dispute or contract
issue between the Parties or through formal dispute resolution of a contract dispute arising out of this Agreement,the Parties shall continue performance under this Agreement unless to do so would be impossible orimpracticable. Unless the Parties engage in binding arbitration as provided for in this section, the Parties reservetheir rights to individually seek judicial resolution of any dispute arising under this Agreement.
(a)Judicial ResolutionFinal actions subject to section 9(e) of the Northwest Power Act are not subject to arbitration under this
Agreement and shall remain within the exclusive jurisdiction of the United States Court of Appeals for theNinth Circuit. Such final actions include, but are not limited to, the establishment and the implementation of
December 17, 2024 E - 45
Page 8 of 13
rates and rate methodologies. Any dispute regarding any rights or obligations of Customer or Bonneville
under any rate or rate methodology, or Bonneville policy, including the implementation of such policy, shall not be subject to arbitration under this Agreement. For purposes of this section, Power Act policy means any
written document adopted by Bonneville as a final action in a record of decision that establishes a policy of general application or makes a determination under an applicable statute or regulation. If Bonneville determines that a dispute is excluded from arbitration under this section, then Customer may apply to the
federal court having jurisdiction for an order determining whether such dispute is subject to nonbinding arbitration under this section. (b) Arbitration Any contract dispute or contract issue between the Parties arising out of this Agreement, which is not
excluded by section 8(a) above, shall be subject to arbitration, as set forth below.
(1) Customer may request that Bonneville engage in binding arbitration to resolve any dispute. If Customer requests such binding arbitration and Bonneville determines in its sole discretion that binding arbitration of the dispute is appropriate under Bonneville’s Binding Arbitration Policy or its successor, then Bonneville shall engage in such binding arbitration, provided that the remaining requirements of this section 8 are met. Bonneville may request that Customer engage in binding arbitration to resolve any dispute. In
response to Bonneville’s request, Customer may agree to binding arbitration of such dispute, provided that the remaining requirements of this section 8 are met. Before initiating binding arbitration, the Parties shall draft and sign an agreement to engage in binding arbitration, which shall set forth the precise issue
in dispute, the amount in controversy and the maximum monetary award allowed, pursuant to Bonneville’s Binding Arbitration Policy or its successor. (2) Nonbinding arbitration shall be used to resolve any dispute arising out of this contract that is not excluded by section 8(a) above and is not resolved via binding arbitration, unless Customer notifies Bonneville that it does not wish to proceed with non-binding arbitration.
(c) Arbitration Procedure Any arbitration shall take place in Portland, Oregon, unless the Parties agree otherwise. The Parties agree that a fundamental purpose for arbitration is the expedient resolution of disputes; therefore, the Parties shall make best efforts to resolve an arbitrable dispute within one year of initiating arbitration. The rules for arbitration shall be agreed to by the Parties.
(d) Arbitration Remedies The payment of monies shall be the exclusive remedy available in any arbitration proceeding pursuant to this
section. This shall not be interpreted to preclude the Parties from agreeing to limit the object of arbitration to the determination of facts. Under no circumstances shall specific performance be an available remedy against
Bonneville. (e) Finality (1) In binding arbitration, the arbitration award shall be final and binding on the Parties, except that either
Party may seek judicial review based upon any of the grounds referred to in the Federal Arbitration Act, 9 U.S.C. §1-16 (1988). Judgment upon the award rendered by the arbitrator(s) may be entered by any court having jurisdiction thereof. (2) In non-binding arbitration, the arbitration award is not binding on the Parties. Each Party shall notify the other Party within 30 calendar days, or such other time as the Parties otherwise agreed to, whether it accepts or rejects the arbitration award. Subsequent to non-binding arbitration, if either Party rejects the
arbitration award, either Party may seek judicial resolution of the dispute, provided that such suit is brought no later than 395 calendar days after the date the arbitration award was issued.
December 17, 2024 E - 46
Page 9 of 13
(f) Arbitration Costs Each Party shall be responsible for its own costs of arbitration, including legal fees. Unless otherwise agreed
to by the Parties, the arbitrator(s) may apportion all other costs of arbitration between the Parties in such manner as the arbitrator(s) deem reasonable taking into account the circumstances of the case, the conduct of the Parties during the proceeding, and the result of the arbitration.
9. Uncontrollable Forces The parties shall not be in breach of their respective obligations to the extent the failure to fulfill any obligation is due to an Uncontrollable Force. “Uncontrollable Force” means an event beyond the reasonable control of, and without the fault or negligence of, the party claiming the Uncontrollable Force, that prevents that Party from
performing its contractual obligations under this Agreement and which, by exercise of that Party’s reasonable care, diligence and foresight, such party was unable to avoid. Uncontrollable Forces include, but are not limited
to: (a) strikes or work stoppage; (b) floods, earthquakes, or other natural disasters; terrorist acts; and
(c) final orders or injunctions issued by a court or regulatory body having competent subject matter jurisdiction which the party claiming the Uncontrollable Force, after diligent efforts, was unable to have stayed,
suspended, or set aside pending review by a court of competent subject matter jurisdiction. Neither the unavailability of funds or financing, nor conditions of national or local economies or markets shall be considered an Uncontrollable Force. The economic hardship of either Party shall not constitute an Uncontrollable Force. Nothing contained in this provision shall be construed to require either Party to settle any strike or labor dispute in which it may be involved.
If an Uncontrollable Force prevents a Party from performing any of its obligations under this Agreement, such party shall: (1) immediately notify the other Party of such Uncontrollable Force by any means practicable and confirm such notice in writing as soon as reasonably practicable; (2) use its best efforts to mitigate the effects of such Uncontrollable Force, remedy its inability to perform, and resume full performance of its obligation hereunder as soon as reasonably practicable; (3) keep the other Party apprised of such efforts on an ongoing
basis; and (4) provide written notice of the resumption of performance. Written notices sent under this section must comply with section 10, Notices and Contact Information.
10. Notices and Invoice information Any notice or invoices required under this Agreement shall be provided in writing to the other Party in one of the
following ways: (a) Electronically, by e-mail, if both Parties have the means to verify the electronic notice’s origin, date, time of transmittal and receipt; or
(b) by another method agreed to by the Parties. Notices are effective when received. Either Party may change the name or address for delivery of notice by providing notice of such change consistent with this section. Parties shall deliver notices to the following person and address:
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Page 10 of 13
If to Customer:
City of Port Angeles
321 E. 5th St. Port Angeles, WA, 98362 Attn: Joey Currie
Phone: 360-417-4715 E-Mail: jcurrie@cityofpa.us
If to Bonneville:
Bonneville Power Administration
PO Box 3621 Portland, OR, 97208-3621 Attn: Rachelle Powers
Phone: 503-230-3867 E-Mail: rapowers@bpa.gov
11. Other Requirements Bonneville shall remove or change any project, measures or completed unit when necessitated by other
requirements. 12. Suspension and Withholding Payment (a) Bonneville and Customer agree to an immediate suspension of any measure with a significant environmental,
health, or safety threat. (b) Customer shall take actions agreed to by Bonneville to correct the environmental, health, or safety threat and shall bear the costs of compliance. Customer shall have a number of days, as agreed to in writing by Bonneville, to complete the corrective actions and notify Bonneville. (c) If Bonneville determines Customer is not in compliance with an environmental, technical or record-keeping
requirement of this agreement, Bonneville shall provide written notice to Customer suspending implementation of all or specific activities and identifying the specific nature of the noncompliance. Bonneville shall provide comments on what activities are required to bring the activity into compliance. Customer shall have a number of days, as agreed to in writing by Bonneville, to correct the noncompliance identified and notify Bonneville when the corrective actions have been completed. Bonneville shall not accept
claims that include suspended activity. (d) Bonneville shall review the corrective actions upon receiving notice of completion from Customer and shall
then notify Customer of its determination on lifting or maintaining the suspension. Such notice shall be provided by Bonneville within 30 days. If Bonneville lifts the suspension, Customer may begin or resume implementation of the activity with the changes required by Bonneville. Bonneville shall not reimburse Customer for any suspended measure during the suspension period, and if Customer does not complete the corrective actions required, Bonneville may terminate any future funding and Customer shall return any prior payments made erroneously during the period of suspension.
13. Environmental Provisions Customer shall perform the following:
(a) Comply fully with all applicable environmental laws and regulations. (b) Assist and cooperate in meeting all environmental obligations to the fullest extent economically and technically practical.
(c) Provide, upon request, pollution abatement plans required by the Clean Air Act, Clean Water Act, and other federal statues, or required by an agency having jurisdiction. Within 60 days, Customer shall submit evidence that such plans have not been objected to by agencies with jurisdiction.
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14. Liability
(a) Bonneville and the Customer assert that neither is the agent or principal for the other; nor are they partners or joint
venturers, and Bonneville and the Customer agree that they shall not represent to any other party that they act in the capacity of agent or principal for the other. (b) In no event will either Bonneville or the Customer be liable to each other for any special, punitive, exemplary,
consequential, incidental, or indirect losses/damages from any failure of performance howsoever caused, whether or not arising from a party’s sole, joint or concurrent negligence. The reference to specific products or manufacturers does not represent a Bonneville endorsement or warranty, and Bonneville is not liable for any damages that may result from the installation or use of such products.
15. Termination
(a) Either Party may terminate this Agreement upon 30 days’ written notice. (b) Customer shall not be allowed a completion period for Work in Progress Measures beyond the effective date of a notice of termination.
(c) If this Agreement is terminated under this section, Bonneville will be relieved of any further disbursement obligations for energy efficiency and energy conservation measures contemplated by this Agreement that
either did not materialize or were not completed prior to the termination effective date. In the event of termination under this section, Bonneville shall, in its sole discretion, revise and adjust Attachment 3. Financial Assistance Disbursement Schedule to reflect only those conservation measures that were completed prior to the termination effective date; or, if no energy efficiency and energy conservation measures were completed prior to the termination effective, the Attachment 3. Financial Assistance Disbursement Schedule shall be adjusted to reflect zero ($0.00). Customer shall be obligated to (a) return any Bonneville disbursements that were made in advance or anticipation of completing this agreement that
either did not materialize or were not completed prior to the termination effective date and (b) to reimburse Bonneville for any disbursements made in error.
December 17, 2024 E - 49
Page 12 of 13
Agreement Number 25ES-11796
Between Bonneville Power Administration (Bonneville) and City of Port Angeles (Customer) Attachment 3. Financial Assistance Disbursement Schedule
Bonneville agrees to pay up to the maximum specified in this Agreement, unless revised through a modification. The Estimated Disbursement Schedule represents the estimated savings, and disbursement amounts for a maximum
financial assistance total of $228,000.00. Bonneville may revise the amount or schedule if the Project timeline, or any of the financial inputs, including costs, impact the estimated energy savings. If Projects are modified, Bonneville shall provide Customer, by email, an updated Attachment 3. Financial Assistance Disbursement Schedule, Customer has 15 working days to appeal any revised payment. Customer must notify Bonneville, by email, of any appeal. Bonneville has an additional 15 working days to consider the Customer’s appeal and shall notify Customer of its final decision by email.
Estimated Disbursement Schedule:
Project Names Estimated Busbar Savings
(kWh)
Estimated Payment
Low Income Ductless Heat Pumps 55,024.00 $228,000.00
December 17, 2024 E - 50
Page 13 of 13
Agreement Number 25ES-11796 Between Bonneville Power Administration (Bonneville) and City of Port Angeles (Customer)
Attachment 4. Reporting and Invoicing Instructions
Milestone Requirements Due on or
Before
Milestone 1: Customer shall create applications for each project in BEETS. Customer’s Energy Efficiency
Representative will provide specific DFD instructions. If rejected, the Customer shall correct deficiencies identified by Bonneville and resubmit into BEETS.
6/30/2025
Milestone 2: Customer will invoice each approved project application in BEETS 7/31/2025
Milestone 3: Bonneville will remit payment to the Customer within 10 days of invoicing. 8/31/2025
December 17, 2024 E - 51
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Brian S. Smith, Police Chief
Subject: Equipment Purchase – Replacement of Police Patrol Vehicles
Background / Analysis: The purchase of police patrol vehicles continues the City practice in
establishing a standardized fleet to meet the working conditions and safety needs of the police patrol unit.
It is necessary to replace police vehicles #0913, #1314, and #6101 in 2025 to ensure the police fleet
remains reliable, safe, and efficient. These new police patrol vehicles will replace vehicle #0913, a 2009
Ford Expedition with over 95,000 miles, vehicle #1314, a 2014 Chevrolet Tahoe with over 64,000 miles,
and vehicle #6101, a 2006 Chevrolet Colorado Pickup with over 97,000 miles; all vehicles have reached
the end of their useful and dependable service life.
The replacement vehicles will be 2025 Ford Interceptor SUVs. They will feature a 3.0-liter engine with an
estimated fuel consumption of 21 miles per gallon and all-wheel drive to improve drivability in inclement
weather conditions. Two of the three vehicles will be standard patrol vehicles, while the third will be
outfitted as a K-9 unit to support the new K-9 officer. This purchase furthers Equipment Services efforts
to consolidate and streamline the fleet.
Summary: The 2025 budget includes funds to procure three (3) marked patrol vehicles for the Police
Department as identified in the approved 2025-2030 Capital Facilities Plan. The Police Department in
coordination with Purchasing will be utilizing an Arizona State contract CTR059322-AZ through Peoria
Ford in Peoria AZ, who is a well-known Public Safety Vehicle supplier who stocks these types of
vehicles. Upfitting will be done by Systems for Public Safety Inc. in Lakewood, WA who will also be
receiving the vehicles directly from the manufacturer.
Funding: The vehicles replacements are identified in the 2025 budget (501-7630-594-6410) through the
approved 2025-2030 Equipment Services Capital Facilities Plan in the amount of $87,300.00 for each of
the three vehicles. A budget amendment in the amount of $14,295 will be required to complete the
purchase.
Recommendation:
1.Approve the purchase of three Police Department 2025 Ford Interceptor SUVs that are the
functional equivalent of existing vehicles #0913, #1314 and #6101, for an amount not to exceed
$276,195, including taxes and accessories.
2.Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
3.Authorize the City Manager to surplus vehicles #0913, #1314, and #6101, and to dispose of those
vehicles in a commercially reasonable manner, upon addition of the new vehicles to the City
Fleet.
December 17, 2024 E - 52
There are no electric vehicle (EV) models available or in production that currently meet the demands of
the mission. Ford has advised that production date of the Hybrid (HEV) model of the Interceptor is yet to
be determined.
Funding Overview: These vehicle replacements are identified in the 2025 budget (501-7630-594-
6410), and through the approved 2025-2030 Equipment Services Capital Facilities Plan in the amount of
$87,300.00 per vehicle. The cost for each Patrol Vehicle replacement is $90,065 and the cost for K-9
Vehicle replacement is $96,065, including the contract equipment, outfitting, delivery transportation cost
and all applicable taxes. This vehicle purchase will require a budget amendment of $14,295.
Pricing is summarized below:
New Vehicle Type Vehicle Budget Peoria
Ford
AZ State
Bid
Accessories
Outfitting
Contingency
Replacing Vehicle
2025 Ford Police
Interceptor
$87,300.00 $52,065.00 $38,000.00 #913, 2009 Ford Expedition
SUV
2025 Ford Police
Interceptor
$87,300.00 $52,065.00 $38,000.00 #1314, 2014 Chevrolet Tahoe
SUV
2025 Ford Police
Interceptor K-9
$87,300.00 $52,065.00 $44,000.00 #6101, 2006 Chevrolet
Colorado 4x4 Volunteer
Budget
Amendment
$14,295.00 (To increase from $261,900 to $276,195 total budget)
Total Cost $276,195.00
December 17, 2024 E - 53
Date: December 17, 2024
To: City Council
From: Brian S. Smith, Police Chief
Subject: Aurelian AI Non-Emergency Call Stacking
Background/Analysis: Over the last three years, the City has led a focused recruitment effort in
support of PenCom. These efforts have included expanded advertising to include creating a recruitment
video, advertising on the big screen at the movie theater, and creating recruitment banners that have been
placed around town. Additionally, HR staff have attended numerous job fairs and community events in
partnership with the Chamber of Commerce, Clallam County, and the Women’s Empowerment
Workshop. HR has also more than doubled the number of testing sessions it hosts from four or five a
year, to over a dozen sessions each year, as well as increased the number of in-person interviewing
opportunities.
And thanks to the support of City Council, over the past three years the City has also increased
Communications staff salaries by over 30%, enhanced benefits, and provided $10, 000 retention bonuses.
The City is continuing to place a high value on the work of the Communications team by exploring
additional retention and recruitment opportunities thought the upcoming multi-year contract process.
Despite these efforts PenCom has been chronically understaffed for the past 4 years. Due to normal attrition
PenCom will see a critical staffing shortage by February 2025, possibly only having 9 of 20 positions filled
instead of the current 11 of 20. While we accelerate our recruiting, hiring, and retention efforts, we must
look at new technologies and alternative solutions to help fill the staffing gap.
PenCom employees handle roughly 85,000 non-emergency phone calls yearly, about 7,100 per month, 240
per day, and 120 per 12-hour shift. By way of comparison, PenCom handles about 43,000 9-1-1s per year,
or about half the volume of the non-emergency calls. Both the emergency and non-emergency calls are
Summary: Aurelian offers an artificial intelligence (AI) solution for handling all non-emergency phone
lines in the 9-1-1 center. Their solution is driven by AI and pre-programming. This solution can reduce
overall incoming phone volume into Pencom by about 75%.
Funding: This project would be funded out of our current budget from realized staffing savings. The quote
for one year of service is $65,000.
Recommendation: Authorize the City Manager to sign the agreement with Aurelian in the not-to-
exceed amount of $65,000 annually and to make minor modifications as necessary.
December 17, 2024 E - 54
important to the PenCom user agencies and are important to the public. Managing these calls efficiently
and professionally is a core PenCom function.
In PenCom many business line phone calls are informational in nature and this includes requests to contact
an Officer (or Deputy) or a request to contact some other agency or government entity. Staff has submitted
1,000 incoming business calls to test the Aurelian solution. Without any additional programming it could
solve about 60% of these calls and an additional 15% calls if background programming was accomplished.
This represents a reduction in phone calls by over 60,000, leaving about 25,000 calls for PenCom to handle
annually.
This unique solution provides quality customer service and “stacks” windowed messages that PenCom can
attend to as radio traffic and 9-1-1 call handling allows. Each message is examined and when indicated a
call for service is created, with an Officer dispatched to the call. This creates an environment where
PenCom employees manage the call volume for the community that addresses existing 9-1-1 calls and radio
traffic first without putting callers on hold. This solution reduces Communication Officer job complexity
and multitasking requirements.
Funding Overview: The annual cost of this system and licensing is approximately $65,000 and can be
canceled at any time (with 30 days-notice and a pro-rated refund provided) or continued year to year.
Current salary savings with unfilled positions will allow for this to be included in the current budget without
additional revenue.
Attachments: Scope of Work and Quote
December 17, 2024 E - 55
Scope of Work | Peninsula
Communications
AI-powered automation for
non-emergency calls
Aurelian HQ:
Aurelian attn: Max Keenan
1433 NW 63rd St
# B
Seattle, WA 98107
Authorized representative:
Max Keenan
CEO
max@aurelian.io | (813) 417-4219
Proposal valid until 1/31/2025
December 17, 2024 E - 56
Project Overview
Aurelian automates non-emergency calls to free up 911 dispatchers and
call-takers to handle actual emergencies. To do this, we’ve created an AI
agent that:
1.Routes callers to the right department / texts them online resources
2.Triages for emergency situations
3.Collects information for calls for service
Aurelian only handles non-emergency / admin calls. For PenCom, we expect we
can automate between 60-80%of the incoming calls. The remaining are
sensitive calls (domestic violence, sexual assault, etc.) or other predetermined
calls that require human assistance and will be forwarded to an emergency
telecommunicator to be handled immediately.
Our AI-agent does not replace telecommunicators, it augments their ability to
handle non-emergency requests. It is designed to be monitored and checked
with a human in the loop.
Quote
With an estimated call volume of roughly 70,000 calls, Aurelian will cost $65,000.
This will be charged in one lump-sum for the period. For the first contract period,
Aurelian is cancellable with a 30-day notice for a pro-rated refund.
This includes all implementation, training, support, and CAD integration (not
including the cost your CAD vendor may charge).
2
December 17, 2024 E - 57
Aurelian is a fully managed product. We push updates multiple times a week – all
updates to our voice AI product are included. We will create any routes you need
and provide 24/7 high-priority support and will respond to lower priority requests
within 24 hours.
Prior to implementation, PenCom needs to have:
The ability to forward incoming calls to the non-emergency line to
Aurelian’s 10-digit number
An internal transfer number for Aurelian to send calls back to PenCom
1,000 recordings of non-emergency calls
Implementation overview
Sample Timeline
Below is a sample timeline for implementation.
Pre-implementation
Task Responsible
parties
Schedule
1 Route creation:understand
PenCom specific needs and
creating / adjusting routes to
match those
Aurelian &
PenCom
1/13/25 - 2/3/25
2.Phone integration:10-digit call
forwarding from PenCom to
Aurelian &
PenCom
1/13/25 - 1/20/25
3
December 17, 2024 E - 58
Aurelian
3.SOP & training plan build-out:
developing SOPs and training
strategy that best fit PenCom’s
needs
Aurelian &
PenCom
1/20/25 - 1/27/25
4.Test runs:weekly / bi-weekly
test-runs to give
telecommunicators experience
with Aurelian, ensure telephony
aspects are working as
anticipated, and adjust routes as
needed
Aurelian 2/3/25 - 2/17/25
5.Training:getting
telecommunicators + supervisors
trained (in-person or virtual)
Aurelian 2/17/25 - 2/19/25
6.Cutover:CAD integration
complete and cutover occurs
Aurelian &
PenCom
On: 2/20/25
4
December 17, 2024 E - 59
Post go-live
Task Responsible
parties
Schedule
1 Weekly meetings:to discuss
route changes / ways to improve
Aurelian deployment, and
gradually increasing scope and
resistance of system to automate
more calls
Aurelian &
PenCom
2/24/25 - 4/7/25
2 Monthly meetings:broader
changes and hear feedback from
the PenCom team. To continue
until the end of the contract.
Aurelian &
PenCom
5/7/25 & onwards
Features
Core features:
● Emergency and transfer detection:customizable determinations if
something is an emergency and transfer situations
● Route callers:understand caller need and forward their call to the
appropriate department (e.g., forwarding warrant-related questions to the
County Jail)
5
December 17, 2024 E - 60
● Send text messages:provide online resources to resolve requests (e.g.,
sending link for concealed carry applications)
● Create calls for service:collect situationally-relevant information for the
creation of CAD incident reports
● Provide information to callers:answer frequently asked questions (e.g.,
dates for the Christmas parade and road closures)
● Unified dashboard:all telecommunicators share one dashboard and
self-assign actions to ensure no duplication of efforts
● Geolocation validation:ability to match addresses, cross streets, and
landmarks to relevant locations
● Cloud-based:no real limitation to the number of simultaneous calls we
can handle
● Analytics:real-time, in-depth analytics and breakdown of call performance
and resolution
● Multilingual support:natively supports Spanish and French (and others
upon request)
● Customizable:any member of the PenCom team can learn how to create
and edit call routes without any technical knowledge
● Automatic testing suite:built in automatic testing suite to ensure system
is working properly
● Dynamic handling of new requests:Aurelian is able to handle requests
that are not pre-programmed by having an understanding of the SOPs of
PenCom and making a best attempt to resolve
● Jurisdictional understanding:Aurelian can use a callers’ location to
choose the correct behavior
● Referral to online reporting:understand the jurisdiction-specific qualifiers
for online reporting and offer online reporting when relevant
6
December 17, 2024 E - 61
● Configurable resistance:the ease or resistance for callers to reach
dispatchers is configurable without technical knowledge
● Sentiment analysis:ability to understand the tone and sentiment of a
caller and adjust transfer / emergency detection accordingly
● Online forms:easily configurable online forms that can be pushed directly
to CAD
● Proprietary hallucination detection:Aurelian automatically checks for
hallucinations or call handling errors and flags them for resolutionc
Secondary features:
● Role-based access control: define who can take certain actions
●Allowlist for LEA or local dispatch centers:bypass directly to
telecommunicators
● Low-confidence number identification:flag numbers that are likely
incorrect due to bad caller ID and react accordingly
● Resolution types:tie specific actions to certain resolutions, like sending
text messages when a CFS is generated
● One-way freeform texting:telecommunicators can provide one-way
informational texts
● Follow-up behavior:when callers follow-up on previous messages,
Aurelian responds differently to allow them to provide updates without
repeating the call flow
● Host information online:facilitate easy ways to host consolidated
information online, e.g.,Grant County’s Fireworks Regulations
● Direct feedback:telecommunicators can directly comment on calls and all
feedback is viewed and triaged by the Aurelian team
● Comments:telecommunicators can leave comments on calls for internal
tracking purposes
7
December 17, 2024 E - 62
● Auditable:audio recording and transcript for every call our AI-agent takes
● Self-improving:Aurelian self-monitors every call and automatically flags
calls needing attention that allows us to make changes and improve the
system
● Investigative approach:ability to ask clarifying questions and validate
confusing information
Tracking value & key metrics
We track Aurelian in two ways:performance and value.
Value:the percent of incoming non-emergency calls we deflect from emergency
telecommunicators. This is partially determined by the PenCom team and the a)
the types of calls you receive and b) the types of calls you want us to handle. We
expect to sit in the 60-80% of total call volume range.
Performance:the success rate of the calls that we handle, determined by the
ratings provided by telecommunicators and number of callbacks required. Across
all deployments, we sit at a ~98% success rate.
8
December 17, 2024 E - 63
QUOTE Valid until Mar 5, 2025
$65,000.00
AurelianAurelian
1433 NW 63rd St
# B
Seattle, Washington 98107
United States
+1 813-417-4219
max@aurelian.io
QUOTE NUMBER QT-7FE10F01-DRAFT
ISSUE DATE
EXPIRATION DATE Mar 5, 2025
QUOTE FOR
Peninsula CommunicationsPeninsula Communications
khatton@pencom.uskhatton@pencom.us
Aurelian quote for an estimated call volume of 70,000, including 10%
discount for being a part of the developer partner program.
DESCRIPTION QTY UNIT PRICE AMOUNT
Aurelian 1 $65,000.00 / year $65,000.00
Subtotal $65,000.00
Total $65,000.00
Questions? Contact Aurelian at max@aurelian.io or call at +1 813-417-4219.Page 1 of 1
December 17, 2024 E - 64
1
Date: December 17, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Derrell Sharp, Fire Chief
Scott Curtin, Public Works and Utilities Director
Shannen Cartmel, Community and Economic Development Manager
Subject: Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters
2.18, 16.04, 16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45
17.96, and 18.02 relating to RCW 36.70B Local Project Review Updates and Senate Bill
(SB) 5290 Requirements for Project Permit Procedures
Background / Analysis:
SB 5290 amends the Local Project Review Act, Chapter 36.70B RCW, with the intent of improving the
timeliness and predictability of local project reviews.
While SB 5290 does not specifically address building permits and other development permits, the
Department of Commerce has suggested that the omission of building permits was in error and cities should
assume building permits are included in the revised timelines and reporting requirements. As such, the City
has elected to include all development permits in the amended procedures to create clear expectations for
both staff and applicants, and hold City staff accountable to new state mandated timelines.
City staff have utilized the SB 5290 code update process to also create a clearer procedural process for all
project permits the City reviews. The updates are procedural in nature, focusing solely on review criteria
and do not alter existing zoning regulations or permitted uses within the city. This proposal includes
removing many procedures now found throughout the PAMC and updating them to a clear, consistent,
centralized, and user-friendly procedural chapter. Additionally, Madrona Law assisted in the drafting
process as part of the code re-envisioning/code audit process. Approximately 100 pages of current code are
being consolidated down to roughly 70 pages as part of this proposal.
Summary: Municipal Code Update (MCA) 24-125 addresses the required amendments to the Port Angeles
Municipal Code (PAMC) necessary to implement SB 5290 and Chapter 36.70B RCW. The required updates
include changes to project permit review timelines and procedural requirements of the City review
processes. To better streamline and consolidate the PAMC, staff have also proposed to relocate all
procedural processes into Chapter 18.02 PAMC. Madrona Law assisted in the drafting process as part of the
code re-envisioning/code audit process.
Funding: N/A.
Recommendation: 1) Open the continued public hearing; 2) Close the public hearing; 3) Conduct the
second reading of the ordinance; and 4) Adopt the ordinance.
December 17, 2024 F - 1
2
Planning Commission
At the December 3, 2024, Council meeting, it was requested that City staff provide information on the
proposal to members of the Planning Commission. To that end on December 6, 2024, CED staff provided
notice of the upcoming Public Hearing and a link to the entire proposal (Council Memo, Ordinance, and
Code) to the Planning Commission. Additionally, during the December 11, 2024, meeting of the Planning
Commission, CED staff provided an overview of the proposal.
Changes to the Original Proposal
Based on Council feedback, comments received during the December 3, 2024, Public Hearing, and the
input received during the December 11, 2024, Planning Commission meeting, staff are recommending the
following revisions:
• Type 0 Permits (over-the-counter permits) have been added.
• Minor Mobile or Itinerant Vendor Hosting Site Plan Reviews and Regulatory Mobile or Itinerant
Vendor Permits have been included as Type I Permits.
• Type II Permits have been adjusted to include Major Mobile or Itinerant Vendor Hosting Site Plan
Reviews.
• To correct a drafting error, a revision to 170 days has been made to Type IV Permits.
Unchanged Provisions
The remaining portions of the original proposal remain unchanged (except where noted*) from the version
reviewed during the December 3, 2024, Public Hearing:
Miscellaneous procedures are being moved or updated to be consistent with new Chapter 18.02 PAMC.
The following summarizes the changes proposed with this ordinance:
• Chapter 2.18 PAMC - Hearing Examiner.
o Makes procedural updates consistent with the changes in PAMC 18.02.150. References
the procedures in Chapter 18.02 PAMC, aligns binding site plans and unit lot
subdivisions with administrative definitions per Chapter 58.17 RCW (the subdivision
RCW).
o Removes the appeal section because it is already covered in Chapter 18.02 PAMC.
• Chapter 16.04 PAMC - Short Plat Subdivision Regulations.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
• Chapter 16.08 PAMC - Subdivision Regulations.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
• Chapter 16.09 PAMC - Unit Lot Subdivisions.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
December 17, 2024 F - 2
3
•Chapter 16.10 PAMC - Binding Site Improvement Plan.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 16.12 PAMC - Boundary Line Adjustments.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 16.14 PAMC - Plat Vacations and Alterations.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 17.13 PAMC - Residential Trailer Park.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 17.19 PAMC - Planned Residential Development Overlay Zone.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 17.31 PAMC - Planned Industrial Development Overlay Zone.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 17.37 PAMC - Mixed Commercial Overlay.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
•Chapter 17.44 PAMC - Planned Low Impact Development Overlay Zone.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
December 17, 2024 F - 3
4
• Chapter 17.45 PAMC - Infill Overlay Zone.
o Outdated or inconsistent requirements are removed.
o Duplicative procedures are moved from this chapter and placed into Chapter 18.02
PAMC.
o Keeps all specific approval criteria to this application type.
• Chapter 17.96 PAMC - Administration and Enforcement.
o PAMC 17.96.060 Unclassified Use Permit: Repealed as the approval is under a conditional
use permit.
o PAMC 17.96.065 Minor Deviations: Moved to PAMC 18.02.260.
o PAMC 17.96.070 Temporary Use Permits: Moved and updated in Chapter 18.02 consistent
with Chapter 36.70B RCW requirements and SB 5290.
o PAMC 17.96.075 Temporary Use Permits: Moved to PAMC 18.02.270.
o PAMC 17.96.080 Variances: Moved to PAMC 18.02.280, updated thresholds and
established a minor vs. major variance. Approval criteria remains the same.
o PAMC 17.96.090 Filing fees: Deleted as all fees are now located in the Master Fee
Schedule.
o PAMC 17.96.110 Subdividing: Moved to Chapter 18.02 PAMC.
o PAMC 17.96.130 Entry Upon Private Property: Updates entry on private property to the
applicable City staff members for enforcement.
o PAMC 17.96.140 Notice of Public Hearings: Repeals outdated notice of public hearing
requirements, moves to Chapter 18.02 PAMC, and follows Chapter 36.70B RCW.
o PAMC 17.96.150 Appeals: Moved to Chapter 18.02 PAMC for procedures and to Chapter
2.18 PAMC for appeals to the hearing examiner.
These existing procedures along with new enhanced transparency standards are being centralized into the
newly titled “Administration of Project Permit Applications and Review Procedures” Chapter 18.02
PAMC. The provisions of Chapter 18.02 PAMC are summarized as follows:
• PAMC 18.02.010 - Purpose.
o Redefines the purpose to align with Chapter 36.70B RCW, the Local Project Review Act.
o Sets the purpose to establish standard procedures, decision criteria, public notification,
and timing of application review and establishes the intention of these procedures to:
▪ Promote timely and informed public participation.
▪ Eliminate redundancy.
▪ Process permits equitably and expediently.
▪ Ensure consistency with decisions.
▪ Result in development that furthers the City’s goals as outlined in the
Comprehensive Plan.
• PAMC 18.02.020 - Definitions.
o Defines project permit, the term used by the Local Project Review Act.
o Beyond the state-mandated permits as explicitly defined in RCW 36.70B.020(4), the City
has opted to include these additional permits:
▪ Building Permits
▪ Clearing and Grading Permits
▪ Right-of-Way Construction Permits
o Defines an Applicable Director, which gives the proper authority to the project permit-
specific department director.
December 17, 2024 F - 4
5
•PAMC 18.02.030 - Project Permit Processing Procedures.
o Establishes project permit application processing types.
•PAMC 18.02.40 - Determination of Proper Procedure Type.
o Establishes how a procedure type is selected and the proper type and process for
consolidated permit processes.
•PAMC 18.02.050 - Project Permit Application Framework.
o Table 1 outlines decision processes, and Table 2 establishes the process “Type” for each
project permit.
o Type O Project Permits* are administrative decisions made by the Department Director
or designee and do not require a public notice or public hearing. Type O permits are as
follows:
▪Abandoned Tank Removals*
▪Residential Ducted Heat Pump*
▪Residential Ductless Heat Pump*
▪Residential Hood or Vent*
▪Residential Miscellaneous Mechanical Permits*
▪Residential Miscellaneous Plumbing Permits*
▪Residential Propane Tanks*
▪Residential Re-roof Permits*
▪Residential Solar Panels*
▪Residential Water Heater Replacement*
▪Siding Replacement*
▪Waterlines (Meter to Building)*
▪Water Distribution Lines*
o Type I Project Permits are administrative decisions made by the Department Director or
designee and do not require a public notice or public hearing. Type I permits are as
follows:
▪Allowed, permitted, or accessory uses not requiring notice of application.
▪Building Permits categorically exempt from SEPA
▪Business Licenses
▪Clearing and Grading
▪Critical Area Exemptions
▪Director’s Determinations
▪Electrical Permits
▪Environmentally Sensitive Area Permits and Extensions
▪Fee Waivers
▪Final Binding Site Plans
▪Final Boundary Line Adjustments
▪Final Overlay Zones
▪Final Planned Residential Development (PRD)
▪Final Plats
▪Final Short Plats
▪Final Unit Lot Subdivisions
▪Fire Alarm Permits
▪Fire Permits – any other approval provided by the Fire Department – Office of
the Fire Marshal.
▪Fire Sprinkler Permits
December 17, 2024 F - 5
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▪Flood Development Permits
▪Home Businesses/ Home Occupation Permit
▪Land-Use Verification
▪NICE grants
▪Minor Amendments to an approved Plat, Binding Site Plan, Planned Residential,
or Development
▪Minor Mobile or Itinerant Vendor Hosting Site Plan Review*
▪Preliminary Boundary Line Adjustments
▪Preliminary Short Plats
▪Reasonable Use Exception
▪Regulatory Mobile or Itinerant Vendor Permits*
▪Right-of-Way Construction Permits
▪Sales and Use Tax Grants
▪Shoreline Exemptions
▪Short-Term Lodging Licenses
▪Sign Permits
▪Site Plan Review
▪Temporary Uses - up to one year
▪Utility Feasibility Requests
▪Wetland Permit Extension
▪Wetland Temporary Emergency Permit
o Type II Project Permits are administrative decisions made by the Department Director or
designee that require a public notice. A public hearing is not required. Type II permits are as
follows:
▪Administrative Conditional Use
▪Administrative Conditional Use Permits Required for Transitional Housing
Facilities 1-4 Units
▪Building Permits requiring SEPA
▪Cottage Industries
▪Discretionary Conditional Use Permits
▪Major Mobile or Itinerant Vendor Hosting Site Plan Review*
▪Minor Plat Amendment
▪Minor Variances
▪Preliminary Binding Site Plan
▪Preliminary Unit Lot Subdivision
▪SEPA Review (not associated with a public hearing)
▪Shoreline Substantial Development Permits – only if threshold determination of
non-significance is issued.
▪Temporary Housing Facilities
▪Wetland Permits
o Type III Project Permits are quasi-judicial processes with decisions made by the Hearing
Examiner. Type III project permits require both a public notice and a public hearing. Type III
permits are as follows:
▪Conditional Use Permits
▪Conditional Use Permits Required for Transitional Housing Facilities 5+ units
▪Major Amendments to an approved Plat or Planned Residential Development
▪Major Variances
▪Preliminary Overlay Zones
December 17, 2024 F - 6
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▪Preliminary Plats
▪Preliminary Planned Residential Development (PRD)
▪SEPA Review (associated with a public hearing)
▪Shoreline Conditional Uses
▪Shoreline Substantial Development Permits
▪Shoreline Variances
▪Temporary Uses – one to five years
▪Unclassified Use-Conditional Use Permits
o Type IV Project Permits that include a quasi-judicial process with decisions made by the City
Council. Type IV permits are as follows:
▪Site Specific Rezones
o Type V Actions are legislative processes. The decision is made by the City Council. Type V
legislative actions are as follows:
▪Amendments to Development Regulations
▪Amendments to the Port Angeles Municipal Code
▪Annexations
▪Comprehensive Plan Amendments
▪Development Agreements
▪Area-Wide Rezones
▪Shoreline Master Program Adoption and Amendments
▪Master Land Use, Subarea. Functional and /or Utility Plans and Amendments
•PAMC 18.02.060 - Joint Public Hearings.
o Summarizes updated City requirements for joint public hearings as required by RCW
36.70B.110(8).
•PAMC 18.02.070 - Legislative Decisions.
o Defines legislative decisions that are not subject to these procedures as allowed by RCW
36.70B.140(1). Procedures for legislative decisions are set in Chapter 18.04 PAMC.
•PAMC 18.02.080 - Concurrent Environmental Review.
o Remains the same as currently in PAMC 18.02.080.
•PAMC 18.02.090 - Exemptions from Project Permit Application Processing.
o Adopts the exemptions to Chapter 18.02 PAMC outlined in RCW 36.70B.140(2), including the
new required exemption from site plan review for interior alterations pursuant to RCW
36.70B.140(3)
o Also adds other exemptions in RCW 36.70B.140 into Chapter 18.02 PAMC, which were not
included previously.
•PAMC 18.02.100 - Pre-Application Meeting.
o Establishes a codified pre-application meeting to ensure consistency and instructions for the
applicant to gather information for a complete submittal of their proposal.
December 17, 2024 F - 7
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•PAMC 18.02.110 - Development Permit Application.
o Codifies general requirements for complete applications to provide clear direction to applicants
and developers.
•PAMC 18.02.120 - Determination of Complete Application.
o Aligns the determination of complete application requirements with RCW 36.70B.070 and
provides more clarity to the process and timelines. Updated as required by SB 5290.
•PAMC 18.02.130 - Public Notice Requirements.
o Aligns public notice requirements with RCW 36.70B.110, including minor amendments as
required by SB 5290.
o Provides specific procedures for public notices to ensure that City staff handle all notices in a
consistent procedure.
•PAMC 18.02.140 - Notice of Public Hearing.
o Establishes procedures for notice of public hearings to ensure all notices in a consistent
procedure. Aligns with hearing requirements for specific types of projects such as subdivisions
outlined in RCW 58.17.090.
•PAMC 18.02.150 - Additional Measures for Project Review and Code Provisions.
o Establishes the adoption of additional measures as outlined in RCW 36.70B.160 that provide
prompt, coordinated review, and ensure accountability to applicants and the public.
•PAMC 18.02.160 - Project Permit Review and Approval Processes.
o Establishes project permit review and approval processes for Types I, II, III, and IV permits.
•PAMC 18.02.170 - Time Limit for Final Decision.
o Consistent with SB 5290 and RCW 36.70B.080, establishes the new timelines for project
permit reviews.
▪3 days for Type 0 approvals*.
▪65 days for Type I approvals or any approvals that do not require a public notice
or hearing.
▪100 days for a Type II approval or any approval that requires a public notice but
not a public hearing.
▪170 days for Type III and IV* approvals or any approvals that require both a
public notice and public hearing.
o Also establishes how the days shall be calculated; and how additional information requests,
incomplete applications, and non-responsiveness will be handled.
•PAMC 18.02.180 - Final Decision.
o Codifies final decision requirements, such as how the decision is distributed.
o Codifies expiration of approved project permits.
•PAMC 18.02.190 - Expiration of Project Permit Applications.
o Codifies expiration of project permit applications at 90 days.
o Sets pathway for extension requests and prevents permits from remaining pending for long
periods of time.
December 17, 2024 F - 8
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•PAMC 18.02.200 - Vesting of Applications.
o Establishes codified regulations on vesting of applications to clarify processes and provide
applicants and City staff clear understanding of the requirements.
•PAMC 18.02.210 - Suspension, Revocation, or Modification of Permits.
o Provides specific criteria for the City to suspend, revoke, or modify project permit approvals
based on noncompliance.
•PAMC 18.02.220 - Administrative Appeals and PAMC 18.02.330 Judicial Appeals.
o Existing, but moves the Appeals sections into a centralized location within code.
o Also addresses that SEPA threshold determinations are not administratively appealable
pursuant to RCW 36.70B.110(6)(d).
•PAMC 18.02.240 - Municipal Code Interpretation Requirements.
o Codifies a process for Code interpretations.
•PAMC 18.02.250 - Conditional Use Permit Review and Approval Processes.
o Moves conditional use procedures to the procedural chapter. Updates approval criteria for
conditional use permits to be specific to the request. This does not change the type or location
of allowed conditional uses.
o Outlines processes for administrative, discretionary, and regular conditional use permits for
future flexibility once approved under the 2025 Comprehensive Plan. This only outlines
processes; allowed uses or categories of use are not being changed.
•PAMC 18.02.260 - Minor Deviations Review and Approval Processes.
o Moves the procedures for minor deviations approved by Council on October 15, 2024, under
MCA 24-88, to the procedure chapter.
o Minor changes are made to add project permit types. No policies are being changed.
•PAMC 18.02.270 - Temporary Use Permits. Review and Approval Processes.
o Moves temporary use permit procedures from PAMC 17.96.075 to the procedural chapter.
Minor changes are made to add project permit types. No polices are being changed.
•PAMC 18.02.280 - Variance Review and Approval Processes.
o Moves variance procedures from Chapter 17.96 PAMC.
o Establishes a procedure and criteria for a new minor variance allowing up to 25% of the original
requirement under a Type II process.
o Establishes a procedure and criteria for variances exceeding 25% of the original requirement
under a Type III process.
o Note: The criteria are the same as required in PAMC 17.96.080(c)(a, b, and c).
o Establishes time limits for variances.
•PAMC 18.02.290 - Development Agreement Review, Standards, and Approval Processes.
o Establishes a new procedural review process to facilitate development agreements as
authorized by RCW 36.70B.170.
December 17, 2024 F - 9
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•PAMC 18.02.300 - Repeal Provisions.
o Repeals all PAMC codes that conflict with these new requirements based upon SB 5290 and
the Local Project Review Act, Chapter 36.70B RCW.
Funding Overview:
N/A
Attachments:
•Ordinance
•Attachment A: Chapter 2.18 PAMC - Hearing Examiner
•Attachment B: Title 16 - Subdivisions
•Attachment C: Chapter 17.13 PAMC - Residential Trailer Park
•Attachment D: Chapter 17.19 PAMC - Planned Residential Development Overlay Zone
•Attachment E: Chapter 17.31 PAMC - Planned Industrial Development Overlay Zone
•Attachment F: Chapter 17.37 PAMC - Mixed Commercial Overlay
•Attachment G: Chapter 17.44 PAMC - Planned Low Impact Development Overlay Zone
•Attachment H: Chapter 17.45 PAMC - Infill Overlay Zone
•Attachment I: Chapter 17.96 PAMC - Administration and Enforcement.
•Attachment J: Chapter 18.02 PAMC - Newly titled “Administration of Project Permit Applications
and Review Procedures”
December 17, 2024 F - 10
1
ORDINANCE NO. ___________
AN ORDINANCE of the City of Port Angeles, Washington amending
portions of Chapters 2.18, 16.04, 16.08, 16.09, 16.10, 16.12, 16.14,
17.13, 17.19, 17.31, 17.37, 17.44, 17.45, 17.96, and 18.02 of the Port
Angeles Municipal Code.
WHEREAS, the City plans under the Growth Management Act, Chapter 36.70A RCW, and has
established a consolidated project permit process governed by Chapter 36.70B RCW, Local
Project Review; and
WHEREAS, on May 8, 2023, Senate Bill (SB) 5290 was approved by the Washington state
legislature; and
WHEREAS, SB 5290 amends Chapter 36.70B RCW to set new requirements for the processing
of project permit applications, streamline permit review process, and conform to new review
timelines to be effective January 1, 2025; and
WHEREAS, the City is proposing to amend Port Angeles Municipal Code (PAMC) for
conformance with Chapter 36.70B RCW and SB 5290; and
WHEREAS, the City is updating and streamlining the permit review process by amending
PAMC Chapters 2.18, 16.04, 16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37,
17.44, 17.45, and 17.96, and consolidating all procedures into Chapter 18.02 PAMC; and
WHEREAS, the proposed state mandated amendments contain no substantive standards
respecting use or modification of the environment, and are therefore exempt from requiring a
SEPA threshold determination; and
December 17, 2024 F - 11
2
WHEREAS, notice of City Council public hearings and action on this proposed amendment
was provided on November 30, 2024; and
WHEREAS, the City held public hearings at the regular City Council meeting on December 3,
2024 and at the regular City Council meeting on December 17, 2024; and
Now, Therefore,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. – Amendments to Chapter 2.18 PAMC. Chapter 2.18 PAMC is hereby
amended as described in Attachment A, which is incorporated by reference herein.
Section 2. – Amendments to Title 16 PAMC. PAMC Chapters 16.04, 16.08, 16.09,
16.10, 16.12, and 16.14 are hereby amended as described in Attachment B, which is
incorporated by reference herein.
Section 3. – Amendments to Chapter 17.13 PAMC. PAMC Chapter 17.13 is hereby
amended as described in Attachment C, which is incorporated by reference herein.
Section 4. – Amendments to Chapter 17.19 PAMC. Chapter 17.19 PAMC is hereby
amended as described in Attachment D, which is incorporated by reference herein.
Section 5. – Amendments to Chapter 17.31 PAMC. Chapter 17.31 PAMC is hereby
amended as described in Attachment E, which is incorporated by reference herein.
December 17, 2024 F - 12
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Section 6. – Amendments to Chapter 17.37 PAMC. Chapter 17.37 PAMC is hereby
amended as described in Attachment F, which is incorporated by reference herein.
Section 7. – Amendments to Chapter 17.44 PAMC. Chapter 17.44 PAMC is hereby
amended as described in Attachment G, which is incorporated by reference herein.
Section 8. – Amendments to Chapter 17.45 PAMC. Chapter 17.45 PAMC is hereby
amended as described in Attachment H, which is incorporated by reference herein.
Section 9. – Amendments to Chapter 17.96 PAMC. Chapter 17.96 PAMC is hereby
amended as described in Attachment I, which is incorporated by reference herein.
Section 10. – Amendments to Chapter 18.02 PAMC. Chapter 18.02 PAMC is hereby
amended as described in Attachment J, which is incorporated by reference herein.
Section 11. - Classification. The amendments set forth by this ordinance are of general
and permanent nature and shall become a part of the Port Angeles Municipal Code
Section 12. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references
thereto.
Section 13. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of
the Ordinance to other persons or circumstances, is not affected.
December 17, 2024 F - 13
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Section 14. - Effective Date. This Ordinance, being an exercise of a power specifically delegated
to the City legislative body, is not subject to referendum. This ordinance shall take effect on
January 1, 2025, as required by SB 5290 and the Local Project Review Chapter 36.70B RCW.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2024.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
December 17, 2024 F - 14
Attachment A
Page 1 of 2
Only those portions of Chapter 2.18 PAMC detailed in this attachment are being modified.
All other portions of Chapter 2.18 PAMC remain unchanged.
CHAPTER 2.18 HEARING EXAMINER
2.18.060 Functions, issues and jurisdiction of the Hearing Examiner.
A. Review authority. The Hearing Examiner is hereby authorized and directed to hear and decide the following
matters:
1. Type III permits as specified in Tables 18.020.050 – 1 and 2. Conditional use permits.
2. Appeals of Type I and II permits as specified in Tables 18.020.050 – 1 and 2. Unclassified use permits.
3. Subdivision applications:
a. Preliminary subdivision plats.
b. Preliminary binding site plans.
c. Major plat alterations.
d. Plat vacations.
4. Shoreline applications:
a. Substantial development permits - All applications except those deemed administrative actions
pursuant to subsection 2.18.065(5).
b. Conditional use permits.
c. Variances.
5. Variances.
6. Appeal Building Official determination.
7. Preliminary overlay-zones.
8. Approval of uses not expressly permitted in a specific zone in light of the zoning intentions and
consistent with the comprehensive plan.
9.4. Appeals from notices of trespass, infractions, and violations issued by City employees and City officials
where a right of appeal exists.
5. Any other matter otherwise expressly delegated to the Hearing Examiner.
B. Appeal procedure. As to all of the foregoing issues and matters, the decision of the Hearing Examiner shall be
the final decision of the City. The decision of the Hearing Examiner in these cases may be appealed to
Superior Court. Appeals must be filed within 15 days of the notice of decision.
C. The Hearing Examiner is hereby authorized and directed to conduct a hearing and make findings,
conclusions, and recommendations to the City Council on the following:
December 17, 2024 F - 15
Page 2 of 2
1. Petitions for rezones; and
2. Petitions for street vacations.
2.18.065 Functions, issues and jurisdiction of the Director of Community and Economic
Development.
A. Review authority. The Director of Community and Economic Development, referred to as "Director" in this
section is hereby authorized and directed to hear and decide the following matters :
1. Type I and II permits as specified in Tables 18.020.050 – 1 and 2. Administrative conditional use
permits.
2. Any other matter otherwise expressly delegated to the Director. Extension of approved conditional use
permits.
3. Minor amendments to approved conditional use permits per PAMC 17.96.070.
4. Subdivision applications:
a. Boundary line adjustments (BLA).
b. Preliminary and final short subdivision plats.
c. Final subdivision plats.
e. d. Final binding site plans.
f. Final unit lot subdivisions
g. e. Minor plat alterations.
5. Shoreline applications:
a. Substantial development permits (if the application is: (1) for a permitted use; and (2) receives a
SEPA threshold determination of non-significance).
b. Exemptions.
6. State Environmental Policy Act (SEPA) threshold determinations.
7. Wetland permits.
8. Environmentally sensitive area (ESA) permits.
9. Parking variances.
10. Final overlay zones.
11. Minor deviation requests, per PAMC 17.94.180.
12. Temporary use permits.
B. Appeal procedure. As to all of the foregoing issues and matters, the decision of the Director shall be an
administrative decision. Such decision may be appealed to the Hearing Examiner, provided that the appeal
must be filed with the City within 15 days after the Director issues the decision, provided that if a longer
appeal period is established by state law, the longer period shall control. If an appeal is not filed within the
applicable period, the decision of the Director is the final decision of the City. An appeal application for any
decision of the Director shall stay all further proceedings by the Department of Community and Economic
Development specific to the property under appeal.
December 17, 2024 F - 16
Attachment B
Page 1 of 12
Only those portions of Chapters 16.04, 16.08, 16.09, 16.10, 16.12, and 16.14 PAMC detailed in this attachment are
being modified.
All other portions of Chapters 16.04, 16.08, 16.09, 16.10, 16.12, and 16.14 PAMC remain unchanged.
CHAPTER 16.04 SHORT PLAT SUBDIVISION REGULATIONS
16.04.050 Application forms.
A. An application for approval of a preliminary short plat shall be submitted to the Community and Economic
Development Department on a form furnished by that department and shall be accompanied by the
preliminary short plat.
B. The application form shall contain, at minimum:
1. The name, address and telephone number of the applicant and the property owner;
2. A legal description of the property to be subdivided;
3. A statement of the underlying zoning;
4. The proposed methods of serving the individual lots in the short subdivision with water, sewer, streets
and other public utilities;
5. The purpose of the short plat; and
6. If requested by the department, the name, address and telephone number of the owner(s) of all
adjacent unplatted parcels.
C. The application form shall be accompanied by the preliminary short plat, the application fee and, if
applicable, a SEPA checklist.
D. The short plat application fee is set forth in the Port Angeles Master Fee Schedule, appendix A of the PAMC.
resolution authorized by Chapter 1.25 PAMC, see Appendix A.
16.04.080 Preliminary short plat—Routing and staff recommendations.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
B. A. Upon receipt of an application and preliminary short plat satisfying the requirements of sections
16.04.050, 16.040.060 and 16.04.070 of this chapter, the Community and Economic Development
Department shall distribute the preliminary short plat to the following departments:
1. City Public Works and Utilities Department;
2. City Fire Department;
3. Clallam County Health Department if a septic tank and drain field is to be allowed;
4. Any other appropriate department or agency.
December 17, 2024 F - 17
Page 2 of 12
B. Each department or agency shall review the preliminary short plat and return written recommendations for
approval or disapproval of the preliminary short plat, and, if appropriate, proposed conditions for approval,
to the Community and Economic Development Department within 20 calendar days.
16.04.100 Preliminary short plat—Approval—Conditions. Is Repealed in its Entirety.
16.04.120. Appeals. Is Repealed in its Entirety.
16.04.170 Final short plat—Routing for review.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
B. A. Upon receipt of a final short plat, the Community and Economic Development Department shall
circulate the final short plat to the following departments:
1. Public Works and Utilities Department;
2. Fire Department.
C. B. If the final short plat complies with the requirements of this chapter and the approved preliminary
short plat, the department head shall signify approval by signing on the face of the final short plat.
D. C. In the event the final short plat fails to comply with specific standards or conditions of preliminary plat
approval, the department shall so notify the Community and Economic Development Director in writing.
16.04.180 Final short plat—Final approval procedure.
A. Within 30 calendar days of receipt of the proposed final short plat, the Community and Economic
Development Director shall:
1. Review the final short plat for compliance with preliminary plat conditions;
2. Review the comments and recommendations of all appropriate departments; and
3. Ascertain from the Public Works and Utilities Department that the required physical improvements, in
accordance with section 16.04.140, have been installed or financial security has been provided
therefor.
B. If the Community and Economic Development Director is satisfied that all of the above have been met, then
he the Community and Economic Development Director shall approve the final short plat by affixing his or
her signature to the face thereof.
C. If one or more of these requirements for approval is not met, he shall notify the applicant and/or property
owner in writing of the reasons for withholding approval of the final short plat.
D. Appeal from the Community and Economic Development Director's decision shall be made in accordance
with section 16.04.120.
CHAPTER 16.08 SUBDIVISION REGULATIONS
December 17, 2024 F - 18
Page 3 of 12
16.08.050 Procedure.
A. Preliminary steps. The developer shall submit a sketch of a proposed subdivision of land to the Community
and Economic Development Department for review prior to submittal of the preliminary plat.
B. Preliminary approval. The developer or the developer's surveyor must transmit six (or more if required)
copies of the preliminary plat, together with the filing fee set forth in a resolution authorized by Chapter 1.25
PAMC, see Appendix A, to the Community and Economic Develop ment Department. The Community and
Economic Development Department will submit written recommendations to the Planning Commission prior
to the Commission's public hearing in which the preliminary plat is on its agenda.
The proposed plat shall be prepared by a licensed land surveyor and shall be submitted to the Community and
Economic Development Department at least 30 days prior to the public hearing of the Planning Commission.
Notice of the public hearing on a proposed plat or subdivision shall be posted by the developer in a conspicuous
place on or adjacent to the land proposed to be subdivided. Such notices shall clearly indicate the time and place
of the public hearing and shall be posted not less than ten days prior to the hearing.
The Planning Commission shall examine the proposed plat, along with written recommendations of the City
departments, and shall recommend either approval or denial thereon to the City Council. Within a period of 90
days after a preliminary plat has been submitted to the Community and Economic Development Department and
other affected agencies, the City Council shall either approve or disapprove the proposed preliminary plat. The 90 -
day time period may be extended with the consent of the applicant. If an envi ronmental impact statement is
required, the 90-day period shall not include the time spent preparing and circulating the EIS.
Following final action of the City Council on a preliminary plat, the Community and Economic Development
Department shall notify the developer regarding changes required and the type and extent of improvements to be
made. A copy of the City Council's action and recommendations shall be forwarded to the developer and to any
agency submitting recommendations in regard to the preliminary plat.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
B. Approval of a preliminary plat shall be considered conditional approval of the preliminary plat, and shall
not constitute approval of the final plat; it shall be considered only as approval of the layout submitted on
the preliminary plat as a guide to the preparation of the final plat.
C. If the preliminary plat is approved by the Hearing Examiner City Council, the developer, before requesting
final approval, shall elect to install or assure installation of the improvements required by section
16.08.070 PAMC by one of the following methods:
1. Actual installation of the required improvements, to the satisfaction and approval of the City
Engineer;
2. Furnishing to the City an assignment of a savings account or another approved security or placing
in trust, an amount equal to 150 percent of the cost of the improvements as determined by the
City Engineer, which assignment of savings account, other security, or trust shall assure to the
City the installation of the improvements, to the satisfaction and approval of the City Engineer.
This savings account, or other security, or trust shall be conditioned so that no amount may be
removed therefrom without prior written approval of the City, and shall further provide that, if
the improvements are not installed within the time limitations set by the City Engineer, or not
installed to the satisfaction of the City Engineer, then the City may withdraw from the savings
account, other security, or trust the amount necessary to complete the improvement. The City
Engineer shall determine the period of the assignment of the savings account, other security, or
the trust.
a. After completion of all required improvements the City Engineer and any government
agency involved shall submit a written notice to the Community and Economic
December 17, 2024 F - 19
Page 4 of 12
Development Department stating that the developer has completed the required
improvements in accordance with PAMC 16.08.070 and with required installation
standards.
D. Final approval. The final plat shall conform to the preliminary plat as approved by the Hearing Examiner
City Council. If desired by the developer, the final plat may constitute only that portion of the approved
preliminary plat which he proposes to record and develop at the time.
The final plat shall be submitted to the Department of Community and Economic Development within five
years after the Hearing Examiner City Council approval of the preliminary plat. Said preliminary approval
shall become void unless a final plat is submitted and approved by the City.
The developer shall submit a Mylar tracing and four prints of the final plat and other required exhibits,
including a filing fee, to the Department of Community and Economic Development. The amount of the
fee is set forth in the Port Angeles Master Fee Schedule, appendix A of the PAMC. shall be set by
ordinance of the City Council and may be amended or changed by ordinance from time to time.
Staff shall review the final plat submittal to determine its completeness and shall determine whether the
plat conforms with the approved preliminary plat, the provisions of the comprehensive plan, the zoning
code and other land use regulations, the City's urban services standards and guidelines, and these
subdivision regulations. If the final plat is determined to be complete by staff, the Community and
Economic Development Department staff shall make its recommendation to the City Council.
Following a recommendation of approval of the final plat, the Community and Economic Development
Department shall obtain the signatures of the County Health Officer (when required by the Commission),
City Clerk, City Manager, Fire Chief, Director of Public Works and Utilities, Community and Economic
Development Director, and City Attorney on the final tracing and shall submit the tracing of the final plat
to the City Council for approval and signature by the Mayor.
The City Council shall act upon the final plat at a public meeting. within 30 days of receipt of such a plat that has
been deemed complete by City staff. The 30-day limit may be extended from the date of the final plat being filed
with the Community and Economic Development Department with the consent of the applicant.
The developer shall have the final plat recorded within 30 days after the date the final plat is approved by the City
Council.
Within 30 days after recording, the developer shall obtain and provide to the Community and Economic
Development Department a Mylar or equivalent duplicate of the final recorded plat.
D. Approval and review of preliminary and final plats. When a proposed plat or subdivision is situated adjacent
to the right-of-way of state highways, said plat or subdivision shall be submitted to the Director of Highways.
Approval by the City shall be withheld until said Director or his assistant has made a report to the City.
When a proposed plat, subdivision or dedication is adjacent to unincorporated territory notice of such proposed
plat shall be given to the Clallam County. Planning Commission.
Any decision by the City Council approving or refusing to approve a plat or subdivision shall be reviewable for
arbitrary, capricious or corrupt action or non-action, by petition before the Superior Court of Clallam County, by
any aggrieved property owner of the County having jurisdiction thereof. Provided, that due application for petition
shall be made to such court within 21 days from the date of any decision so to be reviewed.
16.08.070 Requirements for acceptance of plats.
A. Data required for approval of preliminary plat. The preliminary plat shall be at a scale of not less than 200
feet to one inch. Data required for the preliminary plat shall include the following information, unless
otherwise specified by the City:
December 17, 2024 F - 20
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1. Location, width and purpose of all easements, existing and proposed.
2. Name and right-of-way widths of all existing and proposed streets on or adjacent to the proposed
subdivision.
3. Approximate location and size of all utilities (water mains, sewers, etc.) on an adjacent to the proposed
subdivision.
4. Contours, based on City adopted vertical datum, shall have intervals of not more than five feet for
slopes of ten percent or more and not more than two feet for slopes of ten percent or less.
5. Locations of and results of tests made to ascertain subsurface soil, rock, and ground water conditions,
when required by the City Engineer.
6. Approximate locations of water courses, marshes, rock outcrops, wooded areas, natural retention
areas, direction of drainage, culverts, houses, all non-residential land uses and all other significant
features on and adjacent to the proposed subdivision.
7. Zoning on and adjacent to the proposed subdivision.
8. All highways or other major improvements planned by public authorities for future construction on or
near the proposed subdivision.
9. A vicinity sketch showing relation of the proposed subdivision to the surrounding area with regard to
major improvements.
10. The legal description of the tract to be platted, title under which the proposed subdivision is to be
recorded, names and addresses of the owners, date, scale, north arrow.
11. The legal description of the proposed lots.
12. Ownership of unsubdivided land adjacent to the proposed subdivision and names of adjoining existing
plats.
13. The required building setbacks and any existing buildings and/or major structures shall be shown for
each proposed lot as well as their distances from property lines.
14. Identification of each lot and each block.
15. Approximate square footage and scaled dimensions of each lot.
16. Summary of site data, including total acreage, acreage in residential use, acreage in streets, and
number of acres in parks and other non -residential land uses.
17. Environmental checklist with filing fee.
18. Shoreline and wetland permit applications and environmentally sensitive areas protection ordinance
compliance (when required).
19. Affidavits of posting and publication.
B. Subdivision improvements required. All street and utility improvements must be designed to comply with the
current WSDOT standards and as specified by the City Engineer and with the Comprehensive Plan, the Urban
Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and
pursuant to PAMC 18.08.040 and 18.08.130. Plans and specifications for street and utility improvements
must be approved by the City Engineer prior to the beginning of construction. Minimum improvem ents shall
be as follows:
C. Streets.
1. The entire right-of-way shall be cleared and grubbed of all objectionable materials. Trees approved by
the City for preservation shall be identified.
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2. Streets shall be graded and improved with paving, curbs and gutters, drainage and sidewalks according
to the approved plans and roadway section.
3. Street lights shall be installed as specified by the City Engineer.
4. Street name signs shall be provided and installed by the City at cost to the developer.
5. Permanent monuments shall be installed and each lot shall be staked.
D. Utilities. A water distribution system, storm drainage system, electrical distribution system and a sanitary
sewage disposal system shall be designed and installed in accordance with the Comprehensive Plan, the
Urban Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with
and pursuant to PAMC 18.08.040 and 18.08.130.
E. Parks. Parks and recreation shall be provided consistent with the Comprehensive Plan, the Urban Services
Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and pursuant to
PAMC 18.08.040 and 18.08.130.
F. Streetscape improvements.
1. Street trees. Street trees shall be planted within a planting strip or within LID facilities in the right -of-
way of arterial streets. Proposed locations and species to be used shall be submitted for review and
approval by the City. The City can assist the subdivider in location of trees and species to use under
varying conditions. Street trees are a protection against excessive heat and glare, enhance the
attractiveness and value of abutting property, and reduce the amount of stormwater runoff.
G. Required data for approval of final plat. The final plat shall be an 18-inch by 24-inch permanent reproducible,
and shall be at a scale of not less than 200 feet to one inch. A reduced copy no larger than 11-inch by 17-inch
shall be submitted with the final prints. For large subdivisions, the pla t may be on several sheets,
accompanied by an index sheet showing the entire subdivision. The final plat shall be accompanied by a
report containing accurate square footage and dimensions of each lot and block an d the coordinates of each
monument; a title report; and shall include a warranty that all assessments in favor of the City have been
paid.
The final plat and survey shall be based on the Washington Coordinate System, North Zone, as adopted by the City.
The final plat shall show the following:
1. A minimum of two permanent plat control monuments with coordinates, to which all dimensions,
bearings, azimuths and similar data on the plat shall be referred.
2. Permanent monuments at all corners.
3. Subdivision boundary lines, right-of-way lines, easements, lot lines with accurate dimensions, bearings
or azimuths, radii, central angles, and lengths of all curves.
4. Name and right-of-way width of each street. Any street not dedicated to the public must be so marked
on the face of the plat (RCW 58.17.165).
5. Location, dimensions and purpose of all easements.
6. Identification of each lot and block with addresses shown on the lots.
7. The required building setbacks and any existing buildings and/or major structures shall be shown for
each proposed lot as well as their distances from property lines.
8. Purpose for which sites, other than residential, are dedicated to the public or reserved for future
development.
9. The required building setbacks on each proposed lot.
10. Location and description of all monuments.
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11. The title under which the subdivision is to be recorded, true north and grid north arrows, scale and
legend.
12. Legal description of the land to be platted.
13 The legal description of the proposed lots.
14. Certification by registered land surveyor as to the accuracy of plat and survey.
15. Certificate by owner(s) containing the legal description of the land to be platted and dedicating roads,
rights-of-way, easements and any sites for public purposes.
16. Certification of approval by: (a) the Planning Commission; (ab) Director of Public Works and Utilities;
(bc) Health Department (when required); (cd) City Council; (de) City Manager, City Clerk, Fire Chief,
Community and Economic Development Director, and City Attorney.
17. Certification by the County Treasurer that all State and County taxes levied against the land to be
subdivided have been paid in full.
18. Certification of filing by County Auditor.
19. If improvements are to be deferred rather than actually installed prior to final plat approval, the plat
shall show a notation as follows: "No occupancy of dwelling units will be allowed until all roadway and
utility improvements have been completed and approved by the City Engineer."
16.08.080 Variances and modifications.
Where the City finds that extraordinary hardship may result from strict compliance with these regulations, it may
vary the regulations so that substantial justice may be done and the public interest secured; provided that such
variance will not have the effect of nullifying the intent and purpose of the Comprehensive Plan or these
regulations.
The standards and requirements of these regulations may be modified by the City through a Planned Residential
Development which in the judgment of the Hearing Examiner Commission or the Council will provide adequate
public spaces and improvements for the circulation, recreation, light, air and service needs of the tract when fully
developed and populated, and which also will provide such covenants or other legal provisions as will assure
conformity with and achievement of the plan.
In granting variances and modifications, the City may require such conditions as, in its judgment, will secure
substantially the objectives of the standards or requirements so varied or modified.
CHAPTER 16.09 UNIT LOT SUBDIVISIONS
16.09.020 Application.
The following items are required, in quantities specified by the Community and Economic Development
Department, for a complete unit lot subdivision (ULS) application, unless waived by the Community and Economic
Development Director as not being applicable:
A. Complete ULS application form with required fee.
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B. Complete State Environmental Policy Act (SEPA) checklist and fee, unless exempt under the provisions
of PAMC 15.04.105.
C. Complete applications for other required land use approvals, if applicable.
D. A vicinity map showing location of site.
E. A drawing prepared to the following standards:
1. The drawing shall be to a scale of not less than one inch to 100 feet.
2. The drawing shall provide the following information:
a. The date, scale, and north directional arrow.
b. The boundaries of the entire parcel being platted, including all contiguous property owned
by the subdivider.
c. A legal description of the property being divided.
d. Identification, dimensions, and area of all proposed lots. Any existing interior lots to be
eliminated shall be shown by a dashed line and so noted.
e. The name and location of existing and proposed public rights-of-way.
f. The location of existing and proposed easements.
g. The required building setbacks on each proposed lot.
h. The location of existing and new buildings including distances from property and/or
leasehold lines, driveways, and parking calculations.
i. The locations and dimensions of sidewalks, roadways, and driveways.
j. The location of existing natural features, such as streams, rivers, wetlands, shorelines,
stormwater management, ravines and steep slopes.
k. The location and size of utilities, including, but not limited to, water, sewer, stormwater,
and fire hydrants existing and proposed. This includes the location of on-site stormwater
management best management practices.
l. Location of sensitive areas and sensitive area buffers (as well as slopes of 20 percent or
greater and drainage or other watercourses) on the site.
F. A list of owners of adjacent property printed or typed on one-inch by two five-eighths-inch mailing
labels and the names of any adjacent subdivisions.
G.F. Legal descriptions of all tracts contained within the boundaries of the plat.
H.G. A description of the method of common management of shared facilities.
16.09.030 Review procedures.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
A. Prior to submittal of a ULS application for consideration, the applicant is encouraged to meet with
representatives of the Community and Economic Development Department, Public Works and Utilities
Department, Fire Department, and Parks Department. The City representatives and the applicant may
discuss the general goals and objectives of the proposal, overall design possibilities, general character of the
site, potential environmental constraints, and standards of development. The focus of the meeting shall be
general in nature and none of the discussions shall be interpreted as a commitment by the City or the
applicant.
December 17, 2024 F - 24
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B. Review of proposals under five acres in size shall be done administratively by the Community and Economic
Development Department. Review of proposals exceeding five acres in size shall be done by the Hearing
Examiner following a public hearing.
C. Public notice shall be provided pursuant to the standards of PAMC 18.02.050 and 18.02.060.
D. An environmental determination shall be rendered by the SEPA Responsible Official prior to final action on
the preliminary ULS application.
16.09.060 Final approval.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
B. A. Prior to final approval, a survey shall be performed by a licensed surveyor who shall submit a Mylar to
the Community and Economic Development Department for recordation. The Mylar shall be prepared to
acceptable survey standards and shall contain the information required in the preliminary drawing. The
Mylar shall also contain the required official recording block and signatures of the Community and
Economic Development Director, Public Works and Utilities Director, Fire Chief, and the property owner.
For those applications that require review by the Planning Commission, provision will be made for the
signature of the Chair of the Planning Commission. The survey and plan shall be consistent with the
conditions of preliminary approval.
C. B. Once the Community and Economic Development Department determines the survey, plan, and any
other documents for recording are consistent with the preliminary approval, it will be reviewed by the
appropriate City departments and signed by the appropriate City officials.
D. C. After being certified for filing by the City, the ULS survey shall be filed by the applicant with the Clallam
County Auditor's Office. The applicant shall pay all costs associated with the filing. The ULS is not
considered final until a copy of the recorded document is returned to the City of Port Angeles Community
and Economic Development Department for record keeping purposes.
E. D. Upon final approval by the City, all developments shall conform to the ULS unless an amendment is
approved by the City.
CHAPTER 16.10 BINDING SITE IMPROVEMENT PLAN
16.10.30 Review procedures.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
A. Prior to submittal of a BSIP application for consideration, the applicant is encouraged to meet with
representatives of the Community and Economic Development Department, Public Works and Utilities
Department, Fire Department, and Parks Department. The City representatives and the applicant may
discuss the general goals and objectives of the proposal, overall design possibilities, general character of the
site, potential environmental constraints, and standards of development. The focus of the meeting shall be
December 17, 2024 F - 25
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general in nature and none of the discussions shall be interpreted as a commitment by the City or the
applicant.
B. Review of proposals under five acres in size shall be done administratively by the Community and Economic
Development Department. Review of proposals exceeding five acres in size shall be done by the Planning
Commission following a public hearing.
C. Public notice shall be provided as follows:
1. At least 15 days prior to the date of the public hearing, the applicant shall cause notice of the time,
place and purpose of the hearing to be posted on the site in a conspicuous manner in the form of a
brightly colored notice on a self-standing sign as provided by the Community and Economic
Development Department or in such other form as the Community and Economic Development
Department may direct. The applicant shall file with the Community and Economic Development
Department an affidavit that such posting has been accomplished and that the applicant shall assume
full responsibility for return or replacement, in the case of damage. Consideration will be given in the
case of vandalism beyond the applicant's control.
2. At least 15 days prior to the date of the public hearing, the Community and Economic Development
Department shall cause notice of the time, place and purpose of the hearing to be mailed to the latest
recorded real property owners within at least 300 feet of the boundary of the site as shown by the
records of the County Assessor. The applicant shall provide the Community and Economic
Development Department with mailing labels for each such property owner.
D. An environmental determination shall be rendered by the SEPA responsible official prior to final action on
the preliminary BSIP application.
16.10.060 Final approval.
A. All procedural processes are outlined in Chapter 18.02 PAMC.
B. A. Prior to final approval, a survey shall be performed by a licensed surveyor who shall submit a Mylar to
the Community and Economic Development Department for recordation. The Mylar shall be prepared to
acceptable survey standards and shall contain the in formation required in the preliminary drawing. The
Mylar shall also contain the required official recording block and signatures of the Community and
Economic Development Director, Public Works and Utilities Director, Fire Chief, and the property owner.
For those applications that require review by the Planning Commission, provision will be made for the
signature of the Chair of the Planning Commission. The survey and plan shall be consistent with the
conditions of preliminary approval.
C. B. Once the Community and Economic Development Department determines the survey, plan, and any
other documents for recording are consistent with the preliminary approval, it will be reviewed by the
appropriate City departments and signed by the appropriate City officials.
D. C. After being certified for filing by the City, the BSIP survey shall be filed by the applicant with the Clallam
County Auditor's Office. The applicant shall pay all costs associated with the filing. The BSIP is not
considered final until a copy of the recorded document is returned to the City of Port Angeles Community
and Economic Development Department for record keeping purposes.
E. D. Upon final approval by the City, all developments shall conform to the BSIP unless an amendment is
approved by the City.
December 17, 2024 F - 26
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16.10.090 Revisions.
Alteration of an approved and recorded BSIP shall be accomplished by application to the Community and Economic
Development Department and shall be subject to all procedures and requirements established in this chapter and
procedures established in Chapter 18.02 PAMC.
16.10.100 Reserved. Appeals.
A. Any person aggrieved by the decision of the Community and Economic Development Director or the Planning
Commission may appeal the decision to the City Council.
B. Appeals must be submitted to the Community and Economic Development Department in writing within 14
days following the date of mailing of the decision to the applicant and be accompanied by the appeal fee as
set forth in a resolution authorized by Chapter 1.25 PAMC, see Appendix A.
C. The City Council shall conduct an open record public hearing on the appeal, and may uphold, reverse, or
modify the decision and shall set forth written findings of fact.
D. The time period for considering administrative appeals shall not exceed 90 days for an open record appeal;
provided, however, that parties to the appeal may agree to extend the time period. The Council's decision
shall be final unless appealed to Clallam County Superior Court in accordance with PAMC 18.02.130.
CHAPTER 16.12 BOUNDARY LINE ADJUSTMENTS
16.12.060 Community and Economic Development Department decision.
All procedural processes are outlined in Chapter 18.02 PAMC. The Community and Economic Development
Department's decision shall be based on whether or not the proposed boundary line adjustment meets the following
standards:
A. The boundary line adjustment does not create any additional new lots;
B. The boundary line adjustment does not create any lot which does not meet the minimum lot width and
area standards for the zone district in which it is located;
C. The boundary line adjustment does not increase the degree of nonconformance of structures, lots, or
other factors with respect to zoning standards;
D. The boundary line adjustment makes provision for all necessary utility easements;
E. The adjusted lots meet the requirements of the short plat ordinance, Chapter 16.04 PAMC, with
respect to configuration and access to public streets; or if the existing lots do not meet these
requirements, the adjusted lots shall not increase the degree of nonconformity.
The Community and Economic Development Department shall take action on the request within 20 working days
from when the application is deemed complete. The applicant shall be notified in writing of the action.
16.12.080. Appeals. Is Repealed in its Entirety.
CHAPTER 16.14 PLAT VACATIONS AND ALTERATIONS
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16.14.020 Plat alterations.
A. Any person may submit for City review and approval an application to alter a subdivision or short subdivision
plat, or portion thereof, or any area designated for public use.
B. Alterations shall be classified as major or minor.
1. Proposed alterations shall be considered major if the alteration would result in:
i. A change of the approved land use(s);
ii. An increase in the number of dwelling units;
iii. A change in the location or design of approved streets, driveways, or parking areas that affects
traffic flows;
iv. A reduction in the approved parks or open space;
v. Any change that requires a new or supplemental environmental assessment;
vi. Substantive changes to required mitigation measures or proposed improvements; or
vii. A public hearing is requested pursuant to RCW 58.17.215.
2. A proposed alteration that is not described in subsection B.1 immediately above, shall be considered a
minor alteration.
C. The application shall include, at the minimum, the following:
1. The application shall state the reasons for the proposed alteration and shall contain the signatures of a
majority of parties that have an ownership interest in the portion of the subdivision to be altered;
2. If the proposed alteration would affect any covenants or would alter the terms and conditions of plat
approval, an agreement signed by all parties shall be submitted documenting agreement to the
proposed termination or alteration of the covenants and conditions of approval; and
3. A statement of facts demonstrating that the proposed alteration will not adversely affect the public
health or safety, and is in the public interest.
D. Process for plat alterations. All procedural processes are outlined in Chapter 18.02 PAMC. Major alterations
shall be heard, considered, and determined by the Hearing Examiner, in accordance with the provisions of
section 2.18.060. Minor alterations shall be considered and determined by the Director of Community and
Economic Development, in accordance with the provisions of section 2.18.065.
E. Except as provided in this chapter, applications for alterations shall be processed as provided in RCW
58.17.215.
December 17, 2024 F - 28
Attachment C
Page 1 of 3
Only those portions of Chapter 17.13 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.13 PAMC remain unchanged.
CHAPTER 17.13 RTP - RESIDENTIAL TRAILER PARK
17.13.070 Procedure for approval.
The procedure for approval of an RTP shall be composed of four steps:
A. All procedural processes are outlined in Chapter 18.02 PAMC. Conceptual plan and pre-application
submittal and neighborhood meeting. This step occurs before an RTP application is accepted as
complete by the City;
B. Public hearing on the preliminary development plan and, if applicable, the preliminary plat and other
permit actions;
C. Approval by the Hearing Examiner of the preliminary development plan and other actions as applicable
after the close of the public hearing; and
B. D. Final approval may only be granted by the Department of Community and Economic Development
(DCED) after all conditions of preliminary approval have been met or bonded for by the applicant. No
lots may be offered for sale prior to preliminary plat approval by the Hearing Examiner.
17.13.080 Pre-application review. Is Repealed in its Entirety.
17.13.090 Application procedure.
The application for a RTP shall contain the following:
A. The name, location and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land and of the applicant and, if
applicable, the names, addresses and telephone numbers of any land surveyor, architect, planner,
designer, or engineer responsible for the preparation of the plan, and of any authorized representative
of the applicant.
B. A narrative explaining the proposed use or uses of the land and building, including the proposed
number of dwelling units by type; information on any special features, conditions of which cannot be
adequately shown on drawings; and an explanation of covenants, continuous maintenance provisions,
and/or homeowners association for the project, if applicable.
C. A survey of the property showing existing features, including contours at five -foot intervals, existing
buildings, structures, streets, utility easements, rights-of-way, environmentally sensitive areas, and
existing land uses.
D. Preliminary site plans showing existing and proposed contours at five-foot intervals, location and
dimensions of proposed buildings, open space, recreation areas, parking areas, circulation, landscape
areas, subdivision platting and general arrangement.
E. Detailed site statistics including, but not limited to:
December 17, 2024 F - 29
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1. Total site area in both acres and square feet;
2. Site coverage expressed in square feet and percentage of;
a. Total footprint area of buildings for:
i. Residential structures;
ii. Non-residential structures.
b. Roadway and sidewalk paved surfaces;
c. Parking lot areas;
d. Any areas paved with permeable paving systems.
3. Total area in lots;
4. Open space area:
a. Common usable open space (must be 15 percent of site);
b. Total area dedicated to open space (must be 30 percent of site).
5. Number and location of off-street parking spaces;
6. Number of residential units proposed;
7. Total number of lots being created;
8. Density of site expressed as residential units per acre.
F. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC.
G. A preliminary utilities plan, including fire hydrant locations.
H. A preliminary storm drainage plan with calculation of impervious areas.
I. A circulation plan showing all means of vehicular and pedestrian ingress and egress to and from the
site; size and location of driveways, streets, sidewalks, trails, and off-street parking spaces. Any new
traffic control devices required for the safety of the project must be shown.
J. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
17.13.100 Routing and staff recommendations. Is Repealed in its Entirety.
17.13.110 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its Entirety.
17.13.120 Hearing Examiner decision—Preliminary development plans.
Prior to making a decision on an application for a preliminary RTP, the Hearing Examiner shall hold a public
hearing. The Hearing Examiner's decision for approval, denial, or approval with modifications or conditions, shall
be in written form based upon compliance with section PAMC 17.13.050 and the following criteria:
A. The proposed development will comply with the policies of the comprehensive plan and further
attainment of the objectives and goals of the comprehensive plan.
B. The proposed development will, through the improved utilization of open space, natural topography,
transitional housing densities and integrated circulation systems, create a residential environment of
higher quality than that normally achieved by traditional development of a subdivision.
C. The proposed development will be compatible with adjacent, existing, and future developments.
December 17, 2024 F - 30
Page 3 of 3
D. All necessary municipal utilities, services and facilities, existing and proposed, are adequate to serve
the proposed development.
17.13.160 Final action. Is Repealed in its Entirety.
17.13.180 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 31
Attachment D
Page 1 of 3
Only those portions of Chapter 17.19 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.19 PAMC remain unchanged.
CHAPTER 17.19 PRD - PLANNED RESIDENTIAL DEVELOPMENT OVERLAY ZONE
17.19.070 Procedure for approval.
The procedure for approval of a PRD shall be composed of three steps:
A. All procedural processes are outlined in Chapter 18.02 PAMC. Conceptual plan submittal and
neighborhood meeting. This step occurs before an application is accepted as complete by the City;
B. Public hearing on the development plan and, if applicable, the preliminary plat and other permit
actions. This step results in a final decision by the Hearings Examiner and;
B. C. Final approval may only be granted after all conditions of preliminary approval have been met or
bonded for by the applicant. No lots may be offered for sale prior to plat approval by the Director of
Community and Economic Development.
17.19.080 Pre-application review. Is Repealed in its Entirety.
17.19.090 Application procedure.
The application for a PRD shall contain the following:
A. The name, location and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land and of the applicant and, if
applicable, the names, addresses and telephone numbers of any land surveyor, architect, planner,
designer, or engineer responsible for the preparation of the plan, and of any authorized representative
of the applicant.
B. A narrative explaining the proposed use or uses of the land and building, including the proposed
number of dwelling units by type, such as single-family detached, row housing, and apartments;
information on any special features, conditions of which cannot be adequately shown on drawings; and
an explanation of covenants, continuous maintenance provisions, and/or homeowners association for
the project.
C. A survey of the property showing existing features, including contours at five -foot intervals, existing
buildings, structures, streets, utility easements, rights-of-way, environmentally sensitive areas, and
existing land uses.
D. A vegetation survey of the property by either: (a) an aerial photograph of the property in a scale
acceptable to the City, that identifies significant groupings of trees and unusual or fine specimens of
their species; or (b) a survey of all trees over 12 inches in trunk diameter measured at four feet above
the ground; as determined by the Director of DCED, in those areas where improvements are proposed.
General wooded areas where no improvements are proposed will require a vegetation survey
containing the following elements:
1. A mapping of the extent of the wooded areas with survey of perimeter trees only.
December 17, 2024 F - 32
Page 2 of 3
2. A narrative regarding the types (species) and condition of the trees and under-story in the
wooded area.
3. Identification of trees that are unusual or fine specimens of their species.
4. In general wooded areas where minor improvements are proposed, a survey of trees over 12
inches in trunk diameter measured at four feet above the ground will be required to a reasonable
distance around the improvements.
E. Preliminary site plans showing existing and proposed contours at five-foot intervals, location and
dimensions of proposed buildings, open space, recreation areas, parking areas, circulation, landscape
areas, subdivision platting and general arrangement.
F. Detailed site statistics including, but not limited to:
1. Total site area in both acres and square feet;
2. Site coverage expressed in square feet and percentage of;
a. Total footprint area of buildings for:
i. Residential structures;
ii. Non-residential structures.
b. Roadway and sidewalk paved surfaces;
c. Parking lot areas;
d. Any areas paved with permeable paving systems;
3. Total area in lots;
4. Open space area:
a. Common usable open space (must be 15 percent of site);
b. Total area dedicated to open space (must be 30 percent of site);
5. Number and location of off-street parking spaces;
6. Number of residential units proposed;
7. Total number of lots being created;
8. Density of site expressed as residential units per acre.
G. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC.
H. If a developer elects to obtain additional density credits, the site plan application shall contain specific
information relating to the additional density credit criteria of sections 15.20.070 and 15.24.070.
I. Preliminary elevation and perspective drawings of project structures.
1. Individual building footprints;
2. Housing type and/or style proposed for each individual lot.
J. A preliminary utilities plan, including fire hydrant locations.
K. A preliminary storm drainage plan with calculation of impervious areas.
L. A circulation plan showing all means of vehicular and pedestrian ingress and egress to and from the
site; size and location of driveways, streets, sidewalks, trails, and off-street parking spaces. Any new
traffic control devices required for the safety of the project must be shown.
December 17, 2024 F - 33
Page 3 of 3
M. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
17.19.100 Routing and staff recommendations. Is Repealed in its Entirety.
17.19.110 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its Entirety.
17.19.120 Hearing Examiner decision—Preliminary development plans.
Prior to making a decision on an application for a preliminary PRD, the Hearing Examiner shall hold a public
hearing. The Hearing Examiner's decision for approval, denial, or approval with modifications or conditions, shall
be in written form based upon compliance with section 17.19.050 and the following criteria:
A. The proposed development will comply with the policies of the comprehensive plan and further
attainment of the objectives and goals of the comprehensive plan.
B. The proposed development will, through the improved utilization of open space, natural topography,
transitional housing densities and integrated circulation systems, create a residential environment of
higher quality than that normally achieved by traditional development of a subdivision.
C. The proposed development will be compatible with adjacent, existing, and future developments.
D. All necessary municipal utilities, services and facilities, existing and proposed, are adequate to serve
the proposed development.
E. Internal streets serving the proposed development are adequate to serve anticipated traffic levels and
the street system of the proposed development is functionally connected by an improved collector
street to at least one improved arterial street.
F. If the development is planned to occur in phases, each phase shall meet the requirements of a
complete development.
17.19.160 Final action. Is Repealed in its Entirety.
17.19.180 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 34
Attachment E
Page 1 of 3
.Only those portions of Chapter 17.31 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.31 PAMC remain unchanged.
CHAPTER 17.31 PID - PLANNED INDUSTRIAL DEVELOPMENT OVERLAY ZONE
17.31.070 Procedure for approval.
The procedure for approval of a PID shall be composed of three steps:
A. All procedural processes are outlined in Chapter 18.02 PAMC. Conceptual plan submittal and
neighborhood meeting. This step occurs before an application is accepted as complete by the City;
B. Public hearing on the development plan and, if applicable, the preliminary plat and other permit
actions before the Hearing Examiner. This step results in an approval, approval with additional
conditions, or denial of the proposal;
B. C. Action on the final development plan and plat by the City Council following a public hearing. Final
approval may only be granted after all conditions of preliminary approval have been met or bonded for
by the applicant. No lots may be offered for sale prior to preliminary plat approval by the City Council.
17.31.080 Pre-application review. Is Repealed in its Entirety.
17.31.130 Application procedure.
The application for a PID shall contain the following:
A. The name, location and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land and of the applicant and, if
applicable, the names, addresses and telephone numbers of any land surveyor, architect, planner,
designer or engineer responsible for the preparation of the plan, and of any authorized representative
of the applicant;
B. A narrative explaining the proposed use or uses of the land and building, including, but not limited to,
the proposed number of dwelling units by type, such as single-family detached, row housing and
apartments; information on any special features, conditions of which cannot be adequately shown on
drawings; types of commercial structures and required parking; and an explanation of any covenants,
continuous maintenance provisions, and/or homeowners association for the project;
C. A survey of the property showing existing features, including, but not limited to, total site area,
contours at five-foot intervals, buildings, structures, streets, utility easements, rights -of-way,
environmentally sensitive areas and existing land uses;
D. If the site has been previously used as an industrial site where petroleum products, pesticides, or other
hazardous chemicals or products were used or stored, a soil survey indicating the location and
amounts of pollution on the site. When hazardous lev els of pollutants are found, a clean-up or
remediation plan is required;
E. A vegetation survey of the property by either: (a) an aerial photograph of the property in a scale
acceptable to the City that identifies significant groupings of trees and unusual or fine specimens of
December 17, 2024 F - 35
Page 2 of 3
their species; or (b) a survey of all trees over 12 inches in trunk diameter measured at four feet above
the ground; as determined by DCED, in those areas where improvements are proposed. General
wooded areas where no improvements are proposed will require a vegetation survey containing the
following elements:
1. A mapping of the extent of the wooded areas with survey of perimeter trees only.
2. A narrative regarding the types (species) and condition of the trees and under-story in the
wooded area.
3. Identification of trees that are unusual or fine specimens of their species.
4. In general wooded areas where minor improvements are proposed, a survey of trees over 12
inches in trunk diameter measured at four feet above the ground will be required to a reasonable
distance around the improvements.
F. Preliminary site plans and calculations including, but not limited to:
1. Existing and proposed contours at five-foot intervals,
2. Location and principal dimensions of buildings,
3. Total footprint area of buildings,
4. Size and location of open space areas,
5. Size and location of environmentally sensitive areas,
6. Size and location of recreation areas,
7. Size and location of paved areas using permeable paving systems,
8. Landscape areas,
9. Subdivision platting and general arrangement of lots,
10. Density of project expressed as residential units per acre.
G. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC;
H. If a developer elects to obtain additional density credits, the site plan application shall contain specific
information relating to the additional density credit criteria for environmentally sensitive areas of
section 15.20.070, and for wetland buffer areas of section 15.24.070;
I. Preliminary elevation and perspective drawings of project structures;
J. A preliminary utilities plan, including fire hydrant locations;
K. A preliminary storm drainage plan with calculation of impervious areas;
L. A parking and circulation plan showing all means of vehicular and pedestrian ingress and egress to and
from the site, size and location of driveways, streets, sidewalks, trails, and parking spaces. Any new
traffic control devices required for the safety of the project must be shown;
M. A phasing plan if the project is designed to be completed in phases;
N. Mailing labels of property owners within 300 feet of the site pursuant to section 17.96.140 PAMC.
17.31.140 Routing and staff recommendations. Is Repealed in its Entirety.
17.31.150 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its
Entirety.
December 17, 2024 F - 36
Page 3 of 3
17.31.160 Hearing Examiner decision.
Prior to making a decision on an application for a PID, the Hearing Examiner shall hold a public hearing. The
Hearing Examiner's decision on a PID shall be approval, denial, or approval with modifications or conditions in
written form based upon compliance with section 17.31.050 and the following criteria:
A. The proposed development will comply with the policies of the Comprehensive Plan and further
attainment of the objectives and goals of the Comprehensive Plan.
B. The proposed development will, through the improved utilization of open space, natural topography,
densities, landscaping and integrated circulation systems, create a mixed use environment of higher
quality than that normally achieved by traditional development.
C. The proposed development will be compatible with adjacent, existing, and future developments.
D. All necessary municipal utilities, services, and facilities, existing and proposed, are adequate to serve
the proposed development.
E. Internal streets serving the proposed development are adequate to serve anticipated traffic levels and
the street system of the proposed development is functionally connected by an improved collector
street to at least one improved arterial street.
F. If the development is planned to occur in phases, each phase shall meet the requirements of a
complete development. Developments of less than 3.44 acres shall not be done in phases.
17.31.200 Final action. Is Repealed in its Entirety.
17.31.220 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 37
Attachment F
Page 1 of 4
Only those portions of Chapter 17.37 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.37 PAMC remain unchanged.
CHAPTER 17.37 MCO - MIXED COMMERCIAL OVERLAY
17.37.070 Procedure for approval.
The procedure for approval of a MCO shall be composed of four steps:
A. All procedural processes are outlined in Chapter 18.02 PAMC. Conceptual plan submittal for pre-
application review by affected City departments. This step occurs before an application is accepted as
complete by the City;
1. Prior to applying for a MCO, a developer shall submit a conceptual plan to the Department of
Community and Economic Development (DCED). The conceptual plan shall contain the
information required in subsections 17.37.090.E and G.
2. The conceptual plan will be reviewed for its general compliance with the intent, standards and
provisions of this chapter and other City ordinances.
3. Written comments will be furnished to the developer.
B. After conceptual plan review, and prior to accepting a MCO application, the City shall require a
neighborhood meeting.
1. The neighborhood meeting shall be organized and sponsored by the project proponent.
2. Neighbors within 300 feet of the proposed location shall be included in notification of the
meeting.
3. The purpose of the meeting is to:
a. Solicit information regarding design alternatives,
b. To minimize any adverse impacts from the MCO, and
c. Provide an opportunity to inform the general neighborhood of the proposal and ask for
comment.
C. Submittal to and acceptance of complete plan by the City. A complete plan packet shall contain all
required elements deemed necessary by section 17.37.090;
D. A public hearing on the preliminary development plan and, if applicable, the preliminary plat and other
permit actions. This step results in a decision by the Hearing Examiner on the proposal; and
B. E. Action on the final development plan and plat. Final approval shall be granted after all conditions of
approval have been met or bonded for by the applicant. No lots may be offered for sale prior to
preliminary plat approval by the Community and Economic Development Department.
December 17, 2024 F - 38
Page 2 of 4
17.37.090 Application procedure.
The MCO shall be established only in conjunction with a Master Plan which generally specifies the parameters for
development of the property. The Master Plan shall contain the following:
A. The name, location, and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land. The applicant, any authorized
representative of the applicant, and if applicable, the names, addresses and telephone numbers of any
land surveyor, architect, planner, designer or engineer responsible for preparation of the plan.
B. A narrative explaining the proposed use(s) of the land and buildings, including, but not limited to,
documentation of smart growth practices, infill, utilization of existing infrastructure, walkability, and
orientation to transit; information on any special features, conditions of which cannot be adequately
shown on drawings; and an explanation of continuous maintenance provisions, for the project.
C. A survey of the property showing existing features, including contours at five -foot intervals, buildings,
structures, streets, utility easements, rights-of-way, environmentally sensitive areas, and existing land
uses.
D. Site plans showing proposed contours at five-foot intervals, location and dimensions of buildings, open
space, recreation areas, parking areas, circulation, landscape areas, subdivision platting and general
arrangement.
E. Detailed site statistics including but not limited to:
1. Total site area in both acres and square feet;
2. Total area in lots and number of lots being created;
3. Site coverage expressed in square feet and percentage of:
a. Total footprint area of buildings and their proposed use;
b. Roadway and sidewalk paved surfaces;
c. Parking lot areas and total parking spaces proposed;
d. Any areas paved with permeable paving systems;
e. Location and percentage of common open space and landscaped area;
f. Number of residential units (if proposed) and approximate square footage.
4. Preliminary elevation and perspective drawings of all project structures;
5. A preliminary utilities plan, including fire hydrant locations;
6. A preliminary storm drainage plan with calculation of impervious areas.
F. Landscape plan:
1. A landscape plan shall be created for the entire site with more detailed plans for each
development within the respective portions of the larger site. The plan shall include a consistent
palette of planting materials for use throughout the development.
2. Each lot/parcel must be landscaped so as to fit into the overall scheme of the MCO landscape,
regardless of who owns the individual lot.
3. The landscape plan shall include "significant" tree and native vegetation inventory. The inventory
must be conducted prior to development. "Significant" trees are those with at least a three -inch
diameter trunk at breast height (dbh) (four feet) above grade.
a. All trees deemed as "significant" shall be protected during construction.
December 17, 2024 F - 39
Page 3 of 4
b. A tree protection plan shall be included as part of the landscape plan showing root zone
protection areas, appropriate methods to exclude construction impacts.
4. Native plant and tree species. The use of native plant and tree species for landscaping is
permitted and encouraged within the MCO. Specifically, drought -resistant plantings will
eliminate the need for irrigation other than collected rainwater.
5. Detailed specifications of plants and trees proposed for landscaping on-site.
G. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC.
H. An off-street parking plan and circulation plan showing all means of vehicular and pedestrian ingress
and egress to and from the site; and size and location of driveways, streets, sidewalks, trails and
parking spaces. Any new traffic control devices req uired for the safety of the project must be shown.
I. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
17.37.100 Routing and Staff recommendations.
Upon receipt of an application satisfying the requirements of section 17.37.090 PAMC, the Department of
Community and Economic Development (CED) shall route the same to all appropriate City departments. Each
department shall return recommendations and comments regarding the application to CED.
The Planning Division shall prepare a report to the Hearing Examiner summarizing the factors involved,
recommendations of other departments, and CED staff recommended conditions, findings and conclusions.
The following characteristics shall be among those used by the Director of the Department of Community and
Economic Development to determine whether a use is functionally integrated with or substantively related to, the
central mission of the use:
A. Functional association of buildings;
B. How well are proposed uses integrated with one another;
C. Ease of physical circulation/access connections;
D. Potential for shared facilities or staff;
E. Degree of interdependence among uses;
F. Similar or common functions, services or products;
G. Proximity to areas previously developed under this MCO Code section.
A copy of the report shall be mailed to the applicant and copies shall be made available, for use by any interested
party.
17.37.110 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its Entirety.
17.37.120 Hearing Examiner action.
Prior to making a decision on an application for a MCO, the Hearing Examiner shall hold a public hearing. The
Hearing Examiner's decision for approval, denial, or approval with modifications or conditions of the preliminary
MCO shall be made in written form based upon compliance with section 17.19.050 PAMC and the following
criteria:
A. The proposed development will comply with the policies of the Comprehensive Plan and further
attainment of the objectives and goals of the Comprehensive Plan.
December 17, 2024 F - 40
Page 4 of 4
B. The proposed development will, through the improved utilization of landscaping, and integrated
circulation systems, create an environment of higher quality than that normally achieved by traditional
lot by lot development.
C. The proposed development achieves smart growth goals and principles through infill, redevelopment,
and establishment of a pedestrian and transit-friendly environment.
D. The proposed development will be compatible with adjacent, existing and future developments.
E. All necessary municipal utilities, services, and facilities, existing and proposed, are adequate to serve
the proposed development.
F. Internal streets serving the proposed development are adequate to serve anticipated traffic levels and
the street system of the proposed development is functionally connected by an improved collector
street to at least one improved arterial street.
G. If the development is planned to occur in phases, each phase shall meet the requirements of a
complete development.
17.37.180 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 41
Attachment G
Page 1 of 3
Only those portions of Chapter 17.44 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.44 PAMC remain unchanged.
CHAPTER 17.44 PLID - PLANNED LOW IMPACT DEVELOPMENT OVERLAY ZONE
17.44.170 Procedure for approval. Pre-application review.
All procedural processes are outlined in Chapter 18.02 PAMC. Prior to applying for a PLID, a developer shall submit
a concept plan to the Department of Community and Economic Development (DCED). The concept plan will be
reviewed for its general compliance with the intent, standards and provisions of this chapter and other City
ordinances by the appropriate departments of the City, and written comments in regard to the plan will be
furnished to the developer. The concept plan shall contain in sketch form all of the information required in
subsection 17.44.180.B. and:
A. Site plan showing proposed lot lines;
B. Location of buildings and streets;
C. Native tree protection areas;
D. Landscape areas used for recreation and/or stormwater management;
E. Site area statistics i.e., area in lots, rights-of-way, common use areas, and impervious surface areas.
After the conceptual plan review and prior to accepting a PLID application, the City shall require a neighborhood
meeting. The neighborhood meeting shall be organized and sponsored by the project proponent. Neighbors within
300 feet of the proposed location shall be included in notification of the meeting. The purpose of the meeting will
be to solicit information regarding design alternatives to minimize any adverse impacts from the PLID and to
alleviate community concerns.
17.44.180 Application materials required.
The application for a PLID shall contain the following:
A. The name, location and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land and of the applicant and, if
applicable, the names, addresses and telephone numbers of any land surveyor, architect, planner,
designer, or engineer responsible for the preparation of the plan, and of any authorized representative
of the applicant.
B. A narrative explaining the proposed use or uses of the land and building, including the proposed
number of dwelling units by type, such as single-family detached, row housing, or apartments and
information on any special features, conditions of which cannot be adequately shown on drawings and
an explanation of covenants, continuous maintenance provisions, and/or homeowners association for
the project. The narrative shall include information explaining how the proposed development will,
through the improved utilization of open space, natural topography, transitional housing densities, and
integrated circulation systems, create a residential environment of higher quality than that normally
achieved by traditional development of a subdivision and how the proposed development will be
compatible with adjacent, existing, and future developments.
December 17, 2024 F - 42
Page 2 of 3
C. A survey of the property containing the information required in subsections 17.44.160.A. through H,
plus:
1. Existing buildings or structures;
2. Existing streets, utility easements, rights-of-way;
3. Existing land uses.
D. Preliminary site plans showing the following:
1. Location and dimensions of proposed buildings, building setbacks, open space, recreation areas,
parking areas, and circulation patterns;
2. Landscape areas and landscape areas used for stormwater management.
E. Detailed site statistics including but not limited to:
1. Total site area in both acres and square feet;
2. Site coverage expressed in square feet and percentage of:
a. Total footprint area of buildings for:
i. Residential structures;
ii. Nonresidential structures.
b. Roadway and sidewalk paved surfaces area;
c. Parking lot and other impervious areas;
d. Any areas paved with permeable paving systems.
3. Total area in lots and area of individual lots;
4. Number of residential units proposed;
5. Total number of lots being created;
6. Density of site expressed as residential units per acre.
F. Landscape plan including a tree planting plan and a tree protection plan for existing vegetation.
G. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC.
H. If a developer elects to obtain additional density credits for environmentally sensitive areas, the site
plan application shall contain specific information relating to the additional density credit criteria of
sections 15.20.070 and 15.24.070.
I. A preliminary utilities plan, including fire hydrant locations.
J. A small project stormwater plan or large project stormwater plan that meets Chapter 5 of the City of
Port Angeles Urban Services Standards and Guidelines Manual, site development standards and NPDES
permit requirements.
K. An off-street parking plan and circulation plan showing:
1. All means of vehicular and pedestrian ingress and egress to and from the site;
2. Number and location of off-street parking spaces;
3. Size and location of driveways, streets, sidewalks, trails and parking spaces;
4. Any new traffic control devices required for the safety of the project must be shown.
L. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
December 17, 2024 F - 43
Page 3 of 3
17.44.200 Routing and staff recommendations. Is Repealed in its Entirety.
17.44.210 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its Entirety.
17.44.240 Final approval of PLID.
Application for final approval of a PLID shall be submitted to the Community and Economic Development
Department within two years of the preliminary development plan approval; provided that, for phased PLID's each
phase shall have an additional one-year period for final approval; and provided further, that an applicant may
apply to the Community and Economic Development Department, for one or more one -year extensions as the
department may deem appropriate. The site must be under one ownership prior to final approval by the Hearing
Examiner. The application for final approval must be made by the owners of the entire site and shall include the
following:
A. A title report showing record ownership of the parcel or parcels upon which the PLID is to be
developed.
B. Adequate assurance for the retention and continued maintenance of stormwater management
facilities, common open space, recreation facilities, and recreation structures. If development is to be
done in phases, each phase must meet this requirement.
C. Adequate assurance for the retention and continued maintenance of environmentally sensitive areas
and their buffers. If development is to be done in phases, each phase must meet this requirement.
D. Final development plans that shall be in compliance with the approved preliminary development plans.
E. Final corrected plans ("as-builts") that are stamped, signed, and dated by a licensed engineer
registered in the State of Washington that accurately represent the stormwater infrastructure installed
including bioretention facilities, permeable pavement, vegetated roofs, rainwater harvesting systems,
and/or newly planted or retained trees for which a flow reduction credit was received.
F. The final plat, if applicable, pursuant to Chapter 58.17 RCW and Chapter 16.08 PAMC.
G. Development schedule.
H. If bonding is proposed, the bond or other form of security acceptable to the City in an amount equal to
150 percent of the approved engineering estimate for the required improvements to complete the
project or submitted phase, as required by the City.
I. Covenants, conditions and restrictions and/or homeowners' association agreement.
J. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
17.44.250 Final action. Is Repealed in its Entirety.
17.44.280 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 44
Attachment H
Page 1 of 3
Only those portions of Chapter 17.45 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.45 PAMC remain unchanged.
CHAPTER 17.45 IOZ - INFILL OVERLAY ZONE
17.45.070 Procedure for approval.
The procedure for approval of an IOZ shall be composed of four steps:
A. All procedural processes are outlined in Chapter 18.02 PAMC. Conceptual plan and pre-application
submittal and neighborhood meeting. This step occurs before an IOZ application is accepted as
complete by the City;
B. Public hearing on the preliminary development plan and, if applicable, the preliminary plat and other
permit actions;
C. Approval by the Hearing Examiner of the preliminary development plan and other actions as applicable
after the close of the public hearing; and
B. D. Action on the final development plan and plat by the Department of Community and Economic
Development (DCED). Final approval may only be granted after all conditions of approval have been
met or bonded for by the applicant. No lots may be offered for sale prior to preliminary plat approval
by the Hearing Examiner.
17.45.080 Pre-application review. Is Repealed in its Entirety.
17.45.090 Application procedure.
The application for an IOZ shall contain the following:
A. The name, location and legal description of the proposed development, together with the names,
addresses and telephone numbers of the recorded owners of the land and of the applicant and, if
applicable, the names, addresses and telephone numbers of any land surveyor, architect, planner,
designer, or engineer responsible for the preparation of the plan, and of any authorized representative
of the applicant.
B. A narrative explaining the proposed use or uses of the land and building, including the proposed
number of dwelling units by type, such as single-family detached, row housing, and apartments;
documentation of smart growth practices, infill, utilization of existing infrastructure, walkability, and
orientation to transit; inclusion of attainable housing and mechanisms for perpetuity; information on
any special features, conditions of which cannot be adequately shown on drawings; and an explanation
of covenants, continuous maintenance provisions, and/or homeowners association for the project.
C. A survey of the property showing existing features, including contours at five -foot intervals, buildings,
structures, streets, utility easements, rights-of-way, environmentally sensitive areas, and existing land
uses.
December 17, 2024 F - 45
Page 2 of 3
D. Preliminary site plans showing existing and proposed contours at five-foot intervals, location and
dimensions of buildings, open space, recreation areas, parking areas, circulation, landscape areas,
subdivision platting and general arrangement.
E. Detailed site statistics including, but not limited to:
1. Total site area in both acres and square feet;
2. Site building coverage expressed in square feet and percentage of:
a. Total footprint area of buildings for:
i. Residential structures;
ii. Nonresidential structures;
b. Roadway and sidewalk paved surfaces;
c. Parking lot areas;
d. Any areas paved with permeable paving systems;
3. Total area in lots;
4. Landscape plan showing:
a. Common open space area, including any LID facilities (must be five percent of site);
b. Detailed specifications of trees and landscaping on-site;
5. Number and location of off-street parking;
6. Number of residential units proposed and approximate square footage;
7. Total number of lots being created;
8. Density of site expressed as residential units per acre.
F. A preliminary plat, if applicable, pursuant to Chapter 58.17 RCW and Chapters 16.04 and 16.08 PAMC.
G. If a developer elects to obtain additional density credits, the site plan application shall contain specific
information relating to the additional density credit criteria of sections 15.20.070 and 15.24.070.
H. Preliminary elevation and perspective drawings of project structures.
I. A preliminary utilities plan, including fire hydrant locations.
J. A preliminary storm drainage plan with calculation of impervious areas.
K. An off-street parking plan and circulation plan showing all means of vehicular and pedestrian ingress
and egress to and from the site; and size and location of driveways, streets, sidewalks, trails and
parking spaces. Any new traffic control devices req uired for the safety of the project must be shown.
L. Mailing labels of property owners within 300 feet of the proposed project pursuant to section
17.96.140 PAMC.
17.45.100 Routing and staff recommendations. Is Repealed in its Entirety.
17.45.110 Hearing Examiner public hearing—Scheduling and notice. Is Repealed in its Entirety.
December 17, 2024 F - 46
Page 3 of 3
17.45.120 Hearing Examiner decision—Preliminary development plans.
Prior to making a decision on an application for a preliminary IOZ, the Hearing Examiner shall hold a public hearing.
The Hearing Examiner's decision for approval, denial, or approval with modifications or conditions shall be in
written form based upon compliance with section 17.19.050 and the following criteria:
A. The proposed development will comply with the policies of the Comprehensive Plan and further
attainment of the objectives and goals of the Comprehensive Plan.
B. The proposed development will, through the improved utilization of housing densities landscaping, and
integrated circulation systems, create a residential environment of higher quality than that normally
achieved by traditional development of a subdivision .
C. The proposed development achieves smart growth goals and principles through infill, redevelopment,
and establishment of a pedestrian and transit-friendly environment.
D. The proposed development will be compatible with adjacent, existing and future developments.
E. All necessary municipal utilities, services and facilities, existing and proposed, are adequate to serve
the proposed development.
F. Internal streets serving the proposed development are adequate to serve anticipated traffic levels and
the street system of the proposed development is functionally connected by an improved collector
street to at least one improved arterial street.
G. If the development is planned to occur in phases, each phase shall meet the requirements of a
complete development.
17.45.160 Final action. Is Repealed in its Entirety.
17.45.180 Modifications after final approval. Is Repealed in its Entirety.
December 17, 2024 F - 47
Attachment I
Page 1 of 1
Only those portions of Chapter 17.96 PAMC detailed in this attachment are being modified.
All other portions of Chapter 17.96 PAMC remain unchanged.
CHAPTER 17.96 ADMINISTRATION AND ENFORCEMENT
17.96.050 Conditional use permit. Is Repealed in its Entirety.
17.96.055 – Administrative conditional use permit. Is Repealed in its Entirety.
17.96.060 Unclassified use permit. Is Repealed in its Entirety.
17.96.065 – Minor deviations. Is Repealed in its Entirety.
17.96.070 Hearing and appeal of conditional or unclassified use permit applications. Is
Repealed in its Entirety.
17.96.075 Temporary use permits. Is Repealed in its Entirety.
17.96.080 Variances. Is Repealed in its Entirety.
17.96.090 Filing fees. Is Repealed in its Entirety.
17.96.110 Subdividing. Is Repealed in its Entirety.
17.96.130 Entry upon private property.
The Building Official, Fire Marshal, members of the Planning Commission, and the Planning or Public Works staff, in
the performance of their official functions and duties, may, on notification, except in an emergency, enter upon
any land and make examinations and surveys necessary to carry out this Title. Provided, that such entries and
examinations do not damage or interfere with the use of the land by those persons lawfully entitled to the
possession thereof.
17.96.140 Notice of public hearings. Is Repealed in its Entirety.
17.96.150 Appeals. Is Repealed in its Entirety.
December 17, 2024 F - 48
Attachment J
Page 1 of 35
Only those portions of Chapter 18.02 PAMC detailed in this attachment are being modified.
All other portions of Chapter 18.02 PAMC remain unchanged.
CHAPTER 18.02 - ADMINISTRATION OF PROJECT PERMIT APPLICATIONS AND
REVIEW PROCEDURES CONSOLIDATED DEVELOPMENT PERMIT PROCESS
Article I. Types of Project Permits.
18.02.010 Purpose.
A.The purpose of this chapter is to implement the requirements of the provisions of Chapter 36.70B RCW
(the Local Project Review Act) regarding compliance, conformity, and consistency of proposed projects with
the City of Port Angeles Comprehensive Plan and development regulations. This chapter also establishes
standard procedures, decision criteria, public notification, and timing for project permit decisions made by
the City of Port Angeles.
B.These procedures are intended to:
1.Promote timely and informed public participation;
2.Eliminate redundancy in the application, permit review, and appeals processes;
3.Process permits equitably and expediently;
4.Ensure that decisions are made consistently and predictably; and
5.Result in development that furthers City goals as set forth in the Comprehensive Plan.
C.These procedures provide for an integrated and consolidated permit process.
The purpose of this chapter is to implement the requirements of the Washington State Regulatory Reform Act,
Chapter 347, Laws of 1995, by consolidating development application and review with the environmental review
process, in order to avoid duplicative regulation and environmental analysis. The purpose of this chapter is also to
meet other requirements of the Act, including the paramount requirement that development applications be
reviewed for consistency with the Comprehensive Plan and development regulations adopted pursuant to the
Growth Management Act, Chapter 36.70A RCW.
18.02.020 Definitions. Development applications.
A.Project permit or project permit applications. Any land use or environmental permit or license required
from a local government for a project action, including but not limited to building permits, clearing and
grading permits, right-of-way construction permits, development applications, subdivisions, binding site
plans, planned unit developments, conditional uses, shoreline substantial development permits, site plan
review, permits or approvals required by critical area ordinances, site-specific rezones which do not require
a comprehensive plan amendment, but excluding the adoption or amendment of a comprehensive plan,
subarea plan, or development regulations except as otherwise specifically included in this subsection.
B.Applicable Director. For the purposes of this chapter, applicable director means the Director of Community
and Economic Development, the Building Official, the Director of Public Works and Utilities, the City
Engineer, the Fire Marshal, or any of their designees. Each section noting applicable director shall be solely
dependent on the department responsible for the specific project permit process.
December 17, 2024 F - 49
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A. The following applications for development shall be processed in accordance with the requirements of this
chapter: subdivisions, planned residential developments, conditional uses, unclassified uses, shoreline
substantial development permits, approvals required by the environmentally sensitive areas ordinance and
wetlands ordinance, site specific rezones authorized by the Comprehensive Plan, and all other land use
development, or environmental permits or licenses, including but not limited to building permi ts, other
construction permits, and clearing and grading permits, which are not categorically exempt from Chapter
43.21C RCW or for which environmental review has not been completed in connection with other project
permits.
B. The following applications for development shall be specifically excluded from compliance with the
requirements of this chapter: landmark designations, right-of-way use permits, street vacations, other
approvals relating to the use of public areas or facilities, boundary line adjustments, and all permits not
addressed in PAMC 18.02.020A, including but not limited to variances, which are categorically exempt from
Chapter 43.12C RCW or for which environmental review has been completed in connection with other
project permits or for which the development project is subject to a federal disaster declaration.
18.02.030 Project permit processing procedures. Content of applications.
For the purpose of project permit processing under this code, all development applications will be classified as one
of the following: Type 0, Type I, Type II, Type III, or Type IV (see table 18.02.050 – 2 below). Legislative decisions are
classified as Type V actions and are addressed in Chapter 18.04 PAMC. Exemptions from project permit application
processing requirements are set forth in PAMC 18.02.090.
A. All development applications shall be submitted on forms provided by the City and shall be acknowledged
by the property owner.
B. All development applications shall include the information specified in the chapter of the Port Angeles
Municipal Code pertaining to the specific type of development permit being applied for. The City may
require such additional information as is reasonably necessary to fulfill and properly evaluate the proposal.
18.02.040 Determination of proper procedure type. Determination of completeness.
A. Determination by the Applicable Director. The Applicable Director will determine the proper procedure for
all development applications. Questions concerning the appropriate procedure shall be resolved in favor of
the higher-numbered procedure.
B. Optional Consolidated Permit Processing. An application that requires two or more permits may be
processed concurrently under the highest numbered procedure required for any part of the application or
may be processed individually under each of the application procedures identified in PAMC 18.02.160. The
applicant can choose whether the application is processed collectively or individually. If processed
separately, the highest-numbered Type procedure must be completed first, followed by the remaining
procedures descending from highest to lowest.
C. Decisionmaker(s). Applications processed in accordance with subsection B of this section, with the same
procedure type, but are assigned to different hearing bodies, shall be heard collectively by the highest
decisionmaker with the City Council being the highest body, followed by the hearing examiner, and then
the Applicable Director.
A. Within 28 days of receiving a date stamped application, the City shall review the application and, as set
forth below, provide the applicant with a written determination that the application is complete or
incomplete.
B. A development permit application shall be declared complete only when it contains all of the following
materials:
1. A fully completed, signed, and acknowledged development permit application.
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2. A fully completed, signed, and acknowledged environmental checklist for projects subject to review under
the State Environmental Policy Act.
3. All applicable review fees.
4. The information specified for the desired permit in the appropriate chapters of the Port Angeles Municipal
Code and as identified in PAMC 18.02.030.
5. Any supplemental information or special studies identified by the City.
C. For applications determined to be incomplete, the City shall identify in writing the specific requirements or
information necessary to constitute a complete application. Upon submittal of the additional information, the
City shall within 14 days issue a determination of completeness or identify what additional information is
required.
18.02.050 Project Permit application framework. Notice of development application.
Table 18.02.050 - 1 Action Types – Recommendation/Approval Process
Applications and Decision Types
Type of Decision: Type 0 Type I Type II Type III Type IV Type V
Pre-Application Conference
Required:
No Optional Yes1 Yes N/A Yes
Recommendation Made By: NA Staff Staff Applicable
Director N/A Planning
Commission
Final Decision Made By: Staff Applicable
Director
Applicable
Director
Hearing
Examiner
City
Council City Council
Notice of Application: No No Yes Yes No N/A
Open Record Public
Hearing:
No
No No Yes
Depends,
see
footnote2
Yes3
Closed Record appeal: No No No No N/A N/A
Administrative Appeal
Decisionmaker
Hearing
Examiner
Hearing
Examiner
Hearing
Examiner N/A N/A N/A
Judicial Appeal: Yes Yes Yes Yes Yes Yes
Permit Timeline: 34 65 100 170 170 N/A
1 Can be waived at the discretion of the Applicable Director on a case -by-case basis if it is
determined that the necessary information can be conveyed to the applicant by other means,
such as an inquiry appointment.
2 No public hearing for final plats. Open record public hearing is required for site specific
rezones.
3Only if required by state law.
4Business Days after payment is received.
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Table 18.02.050 - 2 Permit Types - Decisions
Type 0 Type I Type II Type III Type IV Type V
Abandoned
Tank
Removals
Allowed,
permitted, or
accessory uses not
requiring notice of
application.
Administrative
Conditional Use
Permits
Conditional Use
Permits
Site Specific
Rezones
Amendments
to
Development
Regulations
Residential
Ducted Heat
Pump
Building Permits
categorically
exempt from SEPA
Administrative
Conditional Use
Permits Required
for Transitional
Housing Facilities
1-4 Units
Conditional Use
Permits Required
for Transitional
Housing Facilities
5+ units
Amendments
to the Port
Angeles
Municipal Code
Residential
Ductless Heat
Pump
Business Licenses Building Permits
requiring SEPA
Major
Amendments to
an approved Plat
or Planned
Residential
Development
Annexations
Residential
Hood or Vent
Clearing and
Grading Permits Cottage Industries Major Variances
Comprehensive
Plan
Amendments
Residential
Miscellaneous
Mechanical
Permits
Critical Area
Exemptions
Discretionary
Conditional Use
Permits
Minor Deviations
21-30%
Development
Agreements
Residential
Miscellaneous
Plumbing
Permits
Director’s
Determinations1
Major Mobile or
Itinerant Vendor
Hosting Site Plan
Review
Plat vacation
Area-Wide
Rezones
Residential
Propane
Tanks
Electrical Permits Minor Plat
Amendment
Preliminary
Overlay Zones
Shoreline
Master
Program
Adoption and
Amendments
Residential
Re-roof
Permits
Environmentally
Sensitive Area
Permits and
Extensions
Minor Variances
Preliminary
Planned
Residential
Development
(PRD)
Master Land
Use, Subarea,
Functional
and/or Utility
Plans and
Amendments
Residential
Solar Panels Fee Waivers Preliminary
Binding Site Plan Preliminary Plats Plans and
Amendments
Residential
Water Heater
Replacement
Final Binding Site
Plans
Preliminary Unit
Lot Subdivision
SEPA Review
(associated with a
public hearing)
Siding
Replacement
Final Boundary
Line Adjustments
SEPA Review (not
associated with a
public hearing)
Shoreline
Conditional Uses
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Type 0 Type I Type II Type III Type IV Type V
Waterlines
(Meter to
Building)
Final Overlay Zones
Shoreline
Substantial
Development
Permits2
Shoreline
Substantial
Development
Permits3
Water
Distribution
Lines
Final Planned
Residential
Development
(PRD)
Temporary
Housing Facilities
Shoreline
Variances
Final Plats Wetland Permits Temporary Uses -
one to five years.
Final Short Plats
Unclassified Use -
Conditional Use
Permits
Final Unit Lot
Subdivisions
Fire Alarm Permits
Fire Permits – any
other approval
provided by the
Fire Department –
Office of the Fire
Marshal.
Fire Sprinkler
Permits
Flood
Development
Permits
Home Businesses/
Home Occupation
Permit
Land-Use
Verification
NICE grants
Minor
Amendments to an
approved Plat,
Binding Site Plan,
or Planned
Residential
Development
Minor Deviations
up to 20%
Minor Mobile or
Itinerant Vendor
Hosting Site Plan
Review
Preliminary
Boundary Line
Adjustments
December 17, 2024 F - 53
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Type 0 Type I Type II Type III Type IV Type V
Preliminary Short
Plats
Reasonable Use
Exceptions
Regulatory Mobile
or Itinerant Vendor
Permit
Right-of-Way
Construction
Permits
Sales and Use Tax
Grants
Shoreline
Exemptions
Short-Term
Lodging Licenses
Sign Permits
Site Plan Review
Temporary Uses up
to one year
Utility Feasibility
Requests
Wetland Permit
Extension
Wetland
Temporary
Emergency Permit
1 See PAMC 18.02.240 for applicable procedures.
2 Only if the application is for a permitted use and receives a threshold determination of non -significance.
3 Except for Type II shoreline substantial development permits .
Within 14 days of issuing a determination of completeness under PAMC 18.02.040, the City shall issue a notice of
development application. The notice shall include, but not be limited to, the following:
1. Name of the applicant.
2. Date of application.
3. Dates of the determination of completeness and the notice of application.
4. Location and description of the development.
5. Requested approvals, actions, and/or requested studies.
6. Statement of the public comment period, which shall be not less than 14 nor more than 30 days
following the date of the notice of development application.
7. Statement of the right of any person to comment on the application, to receive notice of and participate
in any hearings, and to request a copy of the decision once made, and any appeal rights.
8. Identification of existing environmental documents and location where the application and any studies
can be reviewed.
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9. City staff contact and phone number.
10. Date, time, and place of public hearing, if one has been scheduled.
11. Statement of the preliminary determination, if one has been made at the time of notice, of those
development regulations that will be used for project mitigation and statement of consistency with
development regulations.
12. Statement that the decision on the application will be made within 120 days of the date of the letter of
completeness.
B. The notice of development application shall be posted on the subject property and published once in a
newspaper of general circulation and shall be mailed to agencies with jurisdiction.
C. The notice of development application shall be issued at least 15 days prior to a public hearing.
18.02.060 Joint public hearings. Notice of public hearing.
A. Applicable Director’s Decision to Hold Joint Hearing. The Applicable Director may combine any public
hearing on a project permit application with any hearing that may be held by another local, state, regional,
federal, or other agency, on the proposed action, as long as the requirements of subsection C of this
section are met.
B. Applicant’s Request for a Joint Hearing. The applicant may request that the public hearing on a permit
application be combined as long as the joint hearing can be held within the time periods set forth in this
title. In the alternative, the applicant may agree to a particular schedule if that additional time is needed in
order to complete the hearings.
C. Prerequisites to Joint Public Hearing. A joint public hearing may be held with another local, state, regional,
federal, or other agency and the City, when:
1. The other agency is not expressly prohibited by statute from doing so;
2. Sufficient notice of the hearing is given to meet each of the agencies’ adopted notice
requirements as set forth in statutes, ordinances, or rules;
3. The agency has received the necessary information about the proposed project from the applicant
in enough time to hold its hearing at the same time as the city hearing; and
4. The hearing is held within the established City limits.
When public hearings are required for development applications, notice shall be given as provided in PAMC
17.96.140 unless otherwise provided in the Port Angeles Municipal Code for specific development applications.
18.02.070 Legislative Decisions. Application review process.
A. Decision. The following decisions are legislative and are not subject to the procedures in this chapter unless
otherwise specified:
1. Port Angeles Municipal Code text and development regulation amendments;
2. Land Use Map, Zoning, or District Amendments;
3. Area-wide rezones to implement City policies contained within the Port Angeles Comprehensive
Plan and amendments thereto;
4. Adoption of the Port Angeles Comprehensive Plan and any plan amendments;
5. Annexations;
6. Shoreline Master Program adoption and amendments;
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7. Development agreements; and
8. All other master land use, subarea, functional and/or utility plans and amendments thereto.
B. Procedures. Except as otherwise provided in this chapter, the procedures for the legislative decisions
specified in this chapter are set forth in Chapter 18.04 PAMC.
A. Public hearing limitation. There shall be no more than one open record hearing and one closed record appeal
conducted by the City on any development application.
B. Optional consolidated review.
1. When requested by the applicant, the City shall provide a single application review and approval
process covering all development permits requested by an applicant for all or part of a project
action and shall designate a single permit coordinator for such review.
2. If an applicant elects the consolidated permit review process, the determination of completeness,
notice of application, and notice of final decision must include all project permits being reviewed
through the consolidated permit review process.
3. Consolidated permit review shall be limited to a single open record hearing and no more than one
closed record appeal.
4. In the case of consolidated project permit review, the Planning Commission shall conduct the
single record public hearing and shall make the initial determination on the permits, which
determination shall be either a recommendation or a final decision, depending on the processing
requirements established by ordinance for each specific permit involved. The City Council shall be
either the final decision-making or appellate body, depending upon the permit processing
requirements for the specific permits involved.
C. Single report. For project permits included in consolidated permit review that do not require an open record
predecision hearing, the City shall provide a single report, which may be the City's permit decision document,
which states all the recommendations and decisions made as of the date of the report on all related permits
for the project. If a threshold determination other than a determination of significance has not been issued
previously by the City, the report shall include or append this determination.
D. Combined meeting or hearing with other agency.
1. Meetings or hearings on any project permit may be combined with any meeting or hearing held by
another local, state, regional, federal, or other agency, provided that the meeting or hearing is held
within the geographic boundary of the City. schedule in the event that additional time is needed in order
to combine the hearings.
2. Hearings shall be combined if requested by an applicant, as long as the joint hearing can be held within
the time period specified in this chapter or the applicant agrees to the
E. Threshold determination appeals. Except for the appeal of a determination of significance as provided in RCW
43.21C.075 and WAC 197-11-680, appeals of other threshold determinations shall be submitted prior to and
combined with any predecision open record public hearing, if one is provided for the development application
involved or combined with an appeal of the underlying project decision per PAMC 18.02.120.
F. Notice of decision. A notice of decision, which may be a copy of the report or decision on the project permit
application, shall be provided to the applicant and to any person who, prior to the rendering of the decision,
requested notice of the decision or submitted substantive comments on the application. The notice of
decision shall be consistent with Chapter 36.70B RCW and shall include a statement of any threshold
determination made under Chapter 43.21C RCW and Chapter 197-11 WAC and the procedures for
administrative appeal, if any. For non-administrative approvals, notice of the decision shall be published in the
City's officially designated newspaper.
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18.02.080 Concurrent environmental review.
A. Development permit applications subject to the provisions of the State Environmental Policy Act (SEPA)
shall be reviewed in accordance with the policies and procedures contained in the City's Environmental
Policy Ordinance, Chapter 15.04 PAMC.
B. SEPA review shall be conducted concurrently with development permit application and review. The
following are exempt from concurrent review:
1. Projects categorically exempt from SEPA.
2. Components of previously completed developments or actions for which an environmental impact
statement has already been completed, to the extent that SEPA allows.
C. The following requirements shall apply to concurrent SEPA review:
1. Except for a threshold determination, the City may not issue a decision or a recommendation on a
development application until the expiration of the public comment period on the notice of
application.
2. If a public hearing is required and the City's threshold determination requires public notice under
RCW 43.21c, and WAC 197-11, the City shall issue its threshold determination at least 15 days
prior to the public hearing or shall comply with procedures under WAC 197-11-355, Optional
Determination of Non-Significance (ODNS) process.
3. Comments shall be as specific as possible.
18.02.090 Exemptions from Project Permit application processing. Determination of consistency.
A. The following permits or approvals are specifically excluded from the procedures set forth in this title:
1. Landmark designations;
2. Street Vacations;
3. Right-of-Way Use Permits;
4. Other approvals relating to the use of public areas or facilities;
5. Other project permits, whether administrative or quasi-judicial, that the City of Port Angeles, by
resolution or ordinance has determined present special circumstances that warrant a review
process or time periods for approval which are different from RCW 36.70B.060 through
36.70B.080 and 36.70B.110 through 36.70B.130.
B. Pursuant to RCW 36.70B.140(2), the City has excluded the following project permits from the provisions of
RCW 36.70B.060 and 36.70B.110 through 36.70B.130: Lot line or boundary adjustments and building and
other construction permits, or similar administrative approvals, categorically exempt from environmental
review under RCW 43.21C , or for which environmental review has been completed in connection with
other project permits. The excluded provisions include:
1. Notice of application to public and agencies with jurisdiction following notice requirements in
PAMC 18.02.130, unless an open record hearing is allowed on the project permit decision;
2. Except as provided in RCW 36.70B.140, optional consolidated project permit review processing
identified in PAMC 18.02.040(B);
3. Joint public hearing;
4. Single report stating all of the decisions and recommendations made as of the date of the
report that do not require an open record public hearing;
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5. Notice of decision as required by RCW 36.70B.130 issued within the time period provided in
RCW 36.70B.080.
6. Completion of project review by the City, including environmental review and public review and
any appeals to the City, within any applicable time periods under RCW 36.70B.080.
C. Pursuant to RCW 36.70B.140(3) the City has excluded the following project permits for interior alterations
from the site plan review provided that the interior alterations do not result in the following:
1. Additional sleeping quarters or bedrooms;
2. Nonconformity with federal emergency management agency substantial improvement
thresholds; or
3. Increase the total square footage or valuation of the structure thereby requiring upgraded fire
access or fire suppression systems.
D. Pursuant to RCW 36.70B.140(4) Nothing in this section exempts interior alterations from otherwise
applicable building, plumbing, mechanical, or electrical codes.
E. Pursuant to RCW 36.70B.140(5) For the purpose of this section, “interior alterations” include construction
activities that do not modify the existing site layout or its current use and involve no exterior work adding
to the building footprint.
A. During project review, the City shall determine a pro-posed project's consistency with the City's
development regulations adopted under Chapter 36.70A RCW, or, in the absence of applicable
development regulations, the appropriate elements of the Comprehensive Plan adopted under Chapter
36.70A RCW, by consideration of:
1. The type of land use;
2. The level of development, such as units per acre or other measures of density;
3. Infrastructure, including public facilities and services needed to serve the development; and
4. The character of the development, such as development standards.
B. During project review, the City shall not reexamine alternatives to or hear appeals on the items identified in
subsection A. of this section, except for issues of code interpretation.
C. Issues of code or development regulation interpretation shall be decided by the Planning Department,
which may refer such issues to the Planning Commission and/or City Council for their comments, provided
that no public hearing shall be held for such administrative interpretations.
D. As provided in PAMC 15.04.035, the City may determine that the requirements for environmental analysis
and mitigation measures in development regulations and other applicable laws provide adequate
mitigation for some or all of the projects specific adverse environmental impacts to which the
requirements apply.
E. Nothing in this section limits the City's authority to approve, condition, or deny a project as provided in the
City's development regulations adopted under Chapter 36.70A RCW and in its policies adopted under RCW
43.21C.060. Project review shall be used to identify specific project design and conditions relating to the
character of development, such as the details of site plans, curb cuts, drainage swales, transportation
demand management, the payment of impact fees, or other measures to mitigate a proposal's probable
adverse environmental impacts, if applicable.
F. In making the City's determination of consistency, the determinations made in subsection A. of this section
shall be controlling but shall not limit the City from asking more specific or related questions.
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Article II. Project Permit Applications.
18.02.100 Pre-application meeting. Time limit for final decision.
A. Purpose. Pre-application conferences provide a prospective applicant and the City the opportunity to
determine if and how the regulations may apply, an opportunity to acquaint the applicant with the
requirements of the PAMC, and to discuss, if applicable, how the applicant may modify the scope and
design of the project to reduce or avoid restrictions which may be imposed by the City.
B. When required. Pre-application conferences are required for the following projects:
1. All Type II, Type III, Type IV and Type V project applications;
2. Type I project applications proposing impervious surfaces of 10,000 square feet or more;
3. Industrial, commercial, remodels or uses increasing occupancy class of a commercial or industrial
building;
4. Mixed-use construction; and
5. Clearing and grading permits reaching a threshold of more than one acre including right -of-way
construction or proposed nonstandard utility infrastructure.
C. The Applicable Director may exercise discretion not to require a preapplication conference if the Applicable
Director determines that the conference information is self -evident, already transmitted, or would not add
value to the subsequent application.
D. Scheduling and Conceptual Design Review. The preapplication meeting shall be held within 30 calendar
days of receiving the fee outlined in the City of Port Angeles Master Fee Schedule and the following:
1. Pre-Application Request Form
2. Conceptual site plan and lot configuration that includes:
i. Applicant’s name, address, telephone number, and other contact information:
ii. Date of Drawing.
iii. Legend:
a. Site address or tax assessor parcel number.
b. Total approximate area of the site and each parcel or lot.
c. North arrow.
d. Scale (not larger than 1″ = 20′ or smaller than 1″ = 200′).
iv. Proposed utilities for sewer, water, and electrical;
v. Existing and proposed lot layout (if applicable);
vi. Proposed connection to the existing road system;
vii. New proposed roads and widths;
viii. General dimensions of lots;
ix. Existing and new easements;
x. Existing and proposed structures;
December 17, 2024 F - 59
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xi. Critical area locations (if applicable);
xii. Elevation contours;
xiii. Proposed/existing parking;
xiv. Proposed landscaping (if applicable);
3. Conceptual drainage plan, showing collection, detention, and discharge of stormwater;
4. Preliminary building plans or sketches;
5. Conceptual floor plan;
6. Vicinity map, (if applicable);
7. Detailed project narrative;
8. List of questions and objectives;
9. Copies of any past permitting, communication, or other items related to the project.
E. Information Provided to Applicant. At the conference, the City shall provide the applicant with:
1. A list of the requirements to submit a complete application;
2. A list of all applicable permits;
3. A general summary of the procedures to be used to process the application;
4. Written answers to any questions asked by the applicant; and
5. The references to the relevant code provisions or development standards that may apply to the
approval of the application.
F. Assurances Unavailable. The pre-application meeting is not an exhaustive review of all potential issues. The
discussions at the conference or the information provided by the City shall not bind or prohibit the City’s
future application or enforcement of all applicable laws and regulations. No statements or assurances
made by City representatives will in any way relieve the applicant of his or her duty to submit an
application consistent with all relevant requirements of city, state and federal codes, laws, regulations and
land use plans.
A. 120-day time limit. The final decision on a project permit application listed in PAMC 18.02.020 shall be made
within 120 days from the date of the determination of completeness.
B. Excluded time periods. In determining the number of days that have elapsed after the City has notified the
applicant that the application is complete, the following periods shall be excluded:
1. Any period during which the applicant has been requested by the City to correct plans, perform required
studies, or provide additional required information. The period shall be calculated from the date the City
notifies the applicant of the need for additional information until the earlier of the date the City
determines whether the initial information satisfies the request for information or 14 days after the date
the information has been provided to the City.
2. If the City determines that the information submitted by the applicant under subsection B.1. of this
section is insufficient, it shall notify the applicant of the deficiencies, and the procedures under
subsection B.1. of this section shall apply as if a new request for studies had been made;
3. Any period during which an environmental impact statement is being prepared following a
determination of significance pursuant to Chapter 43.21C RCW and Chapter 197-11 WAC, if the City by
ordinance or resolution has established time periods for completion of environmental impact
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statements, or if the City and the applicant agree in writing to a time period for completion of an
environmental impact statement;
4. Any period for administrative appeals of project permits;
5. Any extension of time mutually agreed upon by the applicant and the City.
C. Time limit exceptions. The 120-day time limit shall not apply if a project permit application:
1. Requires an amendment to the Comprehensive Plan or a development regulation;
2. Requires approval of a new fully contained community as provided in RCW 36.70A.350, a master
planned resort as provided in RCW 36.70A.360, or the siting of an essential public facility as provided in
RCW 36.70A.200; or
3. Is substantially revised by the applicant, in which case the time period shall start from the date on which
the revised project application is determined to be complete.
D. Time limit extensions. If the City is unable to issue its final decision within the 120-day time limit, it shall
provide written notice of this fact to the project applicant. The notice shall include a statement of reasons why
the time limit has not been met and an estimated date for issuance of the notice of final decision.
E. Liability limitation. The City shall not be liable for damage under this chapter due to a failure to make a final
decision within the time limits established in PAMC 18.02.100.
18.02.110 Project permit application. Monitoring and enforcement.
A. Information required for all applications. Applications for project permits shall be submitted on forms
provided by the Department of Community and Economic Development, the Department of Public Works
and Utilities, and the Fire Department. A project permit application is complete when it meets the
submission requirements of this section. An application shall consist of all materials required by the
relevant section of this code or other applicable City ordinance or regulation and shall also include the
following general information:
1. A completed project permit application, including a SEPA checklist, unless categorically exempt
from SEPA or otherwise completed;
2. A verified statement by the applicant that the property affected by the application is in exclusive
ownership of the applicant or that the applicant has submitted the application with the written
consent of all affected property owners and proof of ownership of the property;
3. Identification of a single contact person or entity to receive determinations and notices required
by this code;
4. A legal description of the site and address if assigned, including the Clallam County parcel
number(s);
5. Payment of the applicable fees as set forth in the Port Angeles Master Fee Schedule;
6. Evidence of adequate water supply, if applicable;
7. Evidence of wastewater capacity, if applicable;
8. Evidence of electrical supply, if applicable;
9. Demonstration of how stormwater will be managed, if applicable.
10. A site plan with north being at the top of the plan, showing the location of all proposed lots and
points of access and identifying all easements, deeds, restrictions, or other encumbrances
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restricting the use of the property, when applicable. All information must be accurate, legible, and
drawn to scale;
11. Identification of other local, state, and federal permits required for the proposal, to the extent
known by the applicant; and
12. All other application materials deemed necessary for the review of the project permit application.
B. Commercial, Industrial, and Multi-family uses – additional application requirements. In addition to the
general information required under subsection (A) of this section, all project permit applications involving
commercial, industrial, and multi-family uses shall include a site plan prepared by a civil engineer, architect,
and/or landscape architect licensed in the state of Washington that includes or graphically depicts the
following information.
1. Compass direction and graphic scale;
2. Total gross square footage;
3. Proposed and existing structures including building envelopes and building setback lines;
4. Distances between all proposed and existing buildings;
5. All proposed or existing uses;
6. Proposed development or use areas;
7. The location of significant geographic features on the site and immediately adjoining properties;
8. Corner grades and existing contours of topography at five-foot contour intervals;
9. Property lines, adjoining streets, and immediately adjoining properties and their ownership;
10. Existing and proposed grades and volume and deposition of excavated material;
11. A preliminary drainage plan;
12. Locations of all existing and proposed utility connections and easements;
13. Parking spaces and driveways;
14. Proposed landscaping; and
15. The location, extent, and associated buffers of wetlands, floodplains, shorelines, and other
environmentally sensitive areas.
C. Additional Application Requirements. In addition to the information required under subsections (A) and (B)
of this section, the Applicable Director may require additional information or studies in order for the
application to be considered complete. Such information may include, but is not necessarily limited to, the
following:
1. A phasing plan, acreage of phases, and time schedule, if the site is intended to be developed in
phases;
2. Enumeration of the number of persons that will reside in a dwelling(s);
3. Documentation of the date and method of segregation for the subject property verifying that the
lot or lots were not created in violation of the subdivision (i.e., either short or long) laws in effect
at the time of creation or identifying whether the lots were created prior to the advent of Chapter
58.16 RCW in 1937 (now codified in RCW 58.17 ); and
4. A recorded survey of the subject property in order to verify property boundaries and setback
measurements.
D. Application Requirements in Other Applicable Regulations. Applications for all project permits must satisfy
PAMC 18.02.110 (A), (B) and, if required, (C), and the other applicable provisions of this PAMC and
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applicable City ordinances and regulations. All application requirements identified in other code sections
that supplement or supersede the requirements of this chapter shall be met before an application is
deemed complete.
E. Waivers. The Applicable Director may waive any specific submittal requirements determined to be
unnecessary for review of any application. In such event, the Applicable Director shall document the waiver
in the project file or project log.
The Planning Department is hereby authorized and directed to adopt procedures to monitor and
enforce permit decisions and conditions.
18.02.120 Determination of complete application. Administrative appeals.
A. Determination of Completeness. Within 28 calendar days after receiving a project permit application, the
Applicable Director shall electronically provide a written determination to the applicant that states either:
1. The application is complete; or
2. The application is incomplete, and the procedural submission requirements have not been met.
The determination shall outline what is necessary to make the application procedurally complete.
B. Calendar Days. The number of days shall be calculated by counting every calendar day.
C. Identification of other agencies with jurisdiction. To the extent known by the City, other agencies with
jurisdiction over the project permit application shall be identified in the City’s Determination of
Completeness.
D. Procedurally Complete. A project permit application is complete for purposes of this section when it meets
the procedural submission requirement of all applicable sections of the PAMC, this chapter, and those
requirements as outlined on the project permit application. If procedural submission requirements, as
outlined in the PAMC, this chapter, and the project permit application, have been provided, the need for
additional information or studies may not preclude a completeness determination.
E. Additional Information. The determination of completeness shall not preclude the City from requesting
additional information or studies either at the time of the notice of completeness or subsequently if new
information is required or substantial changes in the proposed action occur.
F. Date of Acceptance of Project Permit Application. A project permit application is complete for the purposes
of this section when it meets all submission requirements in PAMC 18.02.110 and any additional
submission requirements contained in other applicable provisions of this code. The determination of
completeness shall be made when the applicant is procedurally complete, even though additional
information may be required or project modifications may be undertaken after the submittal. When the
project permit application is determined to be complete, the City shall accept it and note the date of
acceptance in the project file.
G. The determination of completeness. The determination of completeness may include or be combined with
the following:
1. A preliminary determination of those development regulations that will be used for project
mitigation.
2. A preliminary determination of consistency, as provided under RCW 36.70B.040.
3. Other information the City chooses to include; or
4. The notice of application pursuant to the requirements in PAMC 18.02.130 and RCW 36.70B.110.
H. Time Limits.
1. An application for a project permit shall be deemed procedurally complete on the 29th day after
receiving a project permit application under this section if the City does not provide a written
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determination to the applicant that the application is procedurally incomplete as provided in
subsection (A)(2) of this section. When the City does not provide a written determination, it may
still seek additional information or studies as provided for in subsection (F) of this section.
2. Within 14 calendar days after an applicant has submitted to the City additional information
identified as being necessary for a complete application, the City shall notify the applicant
whether the application is complete or what additional information is necessary.
3. The notice of application shall be provided within 14 calendar days after the determination of
completeness pursuant to RCW 36.70B.110.
A. If an administrative appeal of the project decision is provided by ordinance, combined with any environmental
determinations, such appeal shall be filed within 14 days after the notice of the decision or after other notice
that the decision has been made and is appealable. The City shall extend the appeal period for an additional
seven days, if state or local rules adopted pursuant to Chapter 43.21C RCW allow public comments on a
determination of nonsignificance issued as part of the appealable project permit decision.
B. The time period for considering administrative appeals of project permits shall not exceed:
1. 90 days for an open record appeal hearing; and
2. 60 days for a closed record appeal; provided, however, that the parties to an appeal may agree to
extend these time periods.
Article III. Public Notice Requirements.
18.02.130 Notice of application requirements. Judicial appeals.
A. When required. The City shall issue a notice of application on Type I projects requiring SEPA review and all
Type II and Type III project permit applications. Type I project permits subject to the SEPA notice
requirements are set forth in Chapter 15.04 PAMC. If multiple project permits are proposed for a
development proposal, the City can combine notices when appropriate for consolidated review.
B. Time of issuance. The notice of application shall be provided within 14 calendar days after the
determination of completeness. If an open record public hearing is required for the requested project
permit(s), the notice of application shall be issued at least 15 calendar days prior to the public hearing.
C. Notice of application contents. The notice of application shall include the following:
1. The name and address of the applicant or applicant’s representative.
2. The date of application, the date of the notice of completion for the application, and the date of
the notice of the application.
3. The street address location of the project, or if unavailable, a description of the subject property
reasonably sufficient to inform the public of its location, which may include a vicinity map location ,
the location in reference to roadway intersections, or a written description.
4. A description of the proposed project action, use or development, and a list of project permits
included in the application and, if applicable, a list of any additional studies requested by the City.
5. The identification of state, federal, or other permits required by other agencies with jurisdiction
not included in the application, to the extent known by the City.
6. The identification of existing environmental documents that evaluate the proposed project, and
the location of where the application and any studies can be reviewed.
7. The name and phone number of the responsible City project reviewer.
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8. A statement of the public comment period, which shall not be less than 14 calendar days, nor
more than 30 calendar days from the date of the notice of application, unless the application
involves a permit under the Port Angeles Shoreline Master Program, which requires a 30-day
public comment period.
9. Statement of the right of any person to comment on the application, receive notice of and
participate in any hearings, request a copy of the decision once made, and any appeal rights.
10. A statement of the preliminary determination, if one has been made at the time of the notice of
application, of the proposed projects development regulations that will be used for project
mitigation and of consistency as provided in RCW 36.70B.030(2) and 36.70B.040.
11. If SEPA is integrated into the public notice, pursuant to either WAC 197-11-340 Determination of
Non-Significance (DNS), WAC 197-11-350 Mitigated Determination of Non-Significance (MDNS), or
WAC 197-11-355 Optional DNS, the notice must include:
i. What process is being used, DNS, MDNS, or optional DNS.
ii. That this may be the only opportunity to comment on the environmental impacts of
the proposal.
iii. That the proposal may include mitigation measures under applicable development
regulations, and the project review process may incorporate or require mitigation
measures regardless of whether an Environmental Impact Statement (EIS) is
prepared.
iv. That a copy of the subsequent threshold determination or confirmation, if a DNS or
MDNS has been retained, may be obtained upon request to any person commenting
on the notice of application.
v. The notice of application shall list the conditions being considered to mitigate
environmental impacts if a MDNS is expected.
12. The date, time, place, and type of hearing, if applicable, and if scheduled prior to the date of the
notice of application.
13. A statement of when and where a copy of the application, all supporting documentation and
evidence relied upon by the applicant, and applicable development regulations may be available
for public inspection.
14. Any other information the Applicable Director deems appropriate.
D. SEPA Integration.
1. Except for a threshold determination and except as otherwise expressly allowed in this section,
the City may not issue a decision or a recommendation on a project permit until the expiration of
the public comment period on the notice of application.
2. If an open record pre-decision hearing is required, the lead SEPA agency shall issue its threshold
determination at least 15 calendar days prior to the open record pre-decision hearing.
E. Costs, mailing, publication, and posting requirements.
1. Costs. The applicant shall be responsible for all costs associated with notice.
2. Published notice.
i. The City must publish the notice once in the official paper of record for the City. The
published notice shall include the project’s street address or location, project
description, type(s) of permit(s) required, comment period dates, and location
where the complete application and notice of the application may be reviewed.
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3. Posting. The City or the applicant shall post a notice of application on the property as follows:
i. A notice board shall be placed at a clear point of the site road frontage or as
otherwise determined by the City staff for maximum visibility, where it is completely
visible to vehicle and pedestrian traffic.
ii. Additional notice boards may be required where a site does not abut a public road,
for a large site that abuts more than one public road, or if the City staff determines
that additional notice boards are necessary to provide adequate public notice.
iii. Notice boards shall be provided by the City and installed in accordance with any
specifications required by the City.
iv. Notice boards shall be returned to the City within 15 calendar days after the end of
the notice period.
v. Notice boards shall be maintained in legible condition and in the required location
throughout the notice period.
vi. If the applicant posts the notice board, they must submit an affidavit of posting to
the City.
4. Mailing.
i. The City shall send a notice of application to the applicant, the owners of the subject
property (if different from the applicant), and to all owners of property within 300
feet of any portion of the exterior boundaries of the subject property. The
Department of Community and Economic Development shall be responsible for
the preparation of the list of adjacent property owners. The addresses for mailed
notice shall be prepared from the Clallam County’s Geographic Information System
(GIS) and Assessor real property tax records. The City shall make a notation in the file
affirming mailing of notice to all persons entitled to notice under this chapter.
ii. All public notices shall be deemed to have been provided or received on the date the
notice is deposited in the mail or personally delivered, whichever occurs first. Failure
to send the notice by mail shall not invalidate such proceedings where the owner
appears at the hearing or receives actual notice.
5. Public Comment.
i. The comment period shall not be less than 14 calendar days, nor more than 30
calendar days from the date of the notice of application per RCW 36.70B.110 (2)(e),
except as otherwise be provided for: a 15-day comment period for an open record
pre-decision hearing pursuant to RCW 36.70B.110(3), commenting on preliminary
plat applications (i.e., 20 calendar days pursuant to RCW 58.17.095(2), for
commenting on scoping and draft and final environmental impact statements
pursuant to WAC 197-11-408 and 197-11-500, and for commenting on permits
under the City of Port Angeles Shoreline Master Program.
ii. Comments may be mailed, emailed, or personally delivered. Comments shall be as
specific as possible.
iii. The City will receive public comments during regular business hours any time up to
and during the open record hearing, if any, or if there is no pre-decision hearing,
prior to the decision on the project permit.
iv. The City may not issue a decision or recommendation on the project permit(s) until
the expiration of the public comment period on the notice of application.
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Appeals from final decisions under this chapter, for which decisions all administrative appeals
specifically authorized have been timely exhausted, shall be made to the Clallam County Superior
Court within 21 days of the date of the decision or action unless another time period is established by
state law.
18.02.140 Notice of public hearing.
A. Notice of public hearing shall be provided not less than 10 calendar days prior to the hearing. If the notice
of application does not specify a hearing date, a separate notice of public hearing shall be required. For
Type III projects, the notice of a threshold determination under SEPA may be combined with the notice of
public hearing. Notice under this section shall be accomplished as follows:
1. Published notice. The City shall publish a notice of public hearing in the paper of record for the
City at least one time. This shall include and (republish if necessary) the appropriate information
from PAMC 18.02.130 (C
2. Mailed notice. The City shall send notice of public hearing to all persons entitled to notice, as
described in PAMC 18.02.130(E)(4), including any person who submits written or oral comments
on the notice of application.
3. Posted notice. Posted notice of the public hearing is required for all Type III project permit
applications, which shall be posted in the same manner as the notice of application as set forth in
PAMC 18.02.130(G)(3).
4. Public notice of Type V legislative actions must be published as required by state law.
5. The applicant shall be responsible for all costs of public notice.
B. Additional public notice requirements – type III preliminary plat actions. In addition to the notice for Type
III actions above, pursuant to RCW 58.17, additional notice for preliminary plats and proposed subdivisions
categorized as a Type III process shall be provided as follows:
1. Notice of the filing of a preliminary plat application of a proposed subdivision located adjacent to
or within one mile of the municipal boundaries of the county, city or town utilities shall be given to
the appropriate city or town officials, pursuant to RCW 58.17.080 and 58.17.090.
2. Notice of the filing of a preliminary plat application for a proposed subdivision located adjacent to
the right-of-way of a state highway or within two miles of the boundary of a state or municipal
airport shall be given to the Washington State Secretary of Transportation, who must respond as
to the effect of the proposed subdivision on the state highway or airport within 15 calendar days
of such notice.
3. Special notice of the hearing shall be given to adjacent landowners by any other reasonable
method the City deems necessary. Adjacent landowners are the owners of real property, as shown
by the records of the county assessor, located within 300 feet of any portion of the boundary of
the proposed subdivision. If the owner of the real property which is proposed to be subdivided
owns another parcel or parcels of real property which lie adjacent to the real property proposed
to the subdivided, mailed notice shall be given to owners of real property located within 300 feet
of any portion of the boundaries of such adjacently located parcel(s).
The Planning Department is hereby authorized and directed to adopt procedures to monitor and
enforce permit decisions and conditions.
Article IV Project Permit Review and Approval Process
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18.02.150. Additional measures for project review and code provisions.
A. The City is adopting further project review and code provisions to provide prompt, coordinated review to
ensure accountability to applicants and the public. Adopting the following provisions as established in RCW
36.70B.160 exempts the City from RCW 36.70B.080(1)(l)(i). The provisions include the following measures:
1. The City has adopted ordinance 3723 which imposes reasonable fees, consistent with RCW
82.02.020, on applicants for permits or other governmental approvals to cover the cost to the City
of processing applications, inspecting and reviewing plans, or preparing detailed statements
required by Chapter 43.21C RCW.
2. The City has adopted ordinance 3710, which adopts development regulations which make housing
types an outright permitted use in all zones where the housing type is permitted.
3. The City is hereby providing a pathway for an applicant to request a meeting to attempt to resolve
outstanding issues during the review process. The meeting must be scheduled within 14 days of a
second request for corrections during permit review. If the meeting cannot resolve the issues and
the City proceeds with a third request for additional information or corrections, the City must
approve or deny the application upon receiving the additional information or corrections, unless
otherwise agreed upon mutually with the applicant.
B. The City is exempt from the annual performance report under RCW 36.70B.080(2) because Clallam County
and the cities within the county are exempt from RCW 36.70A.215.
18.02.160 Project permit review and approval processes.
A. Type 0 Over-the-Counter Approvals. The Applicable Director may approve, approve with conditions, or
deny all Type 0 project permit applications which are categorically exempt from SEPA without notice. All
Type 0 applications, unless otherwise noted, do not require a notice of complete application, and do not
follow the standard permit review or routing processes. Type 0 project permits that are not categorically
exempt from SEPA do not qualify as over-the-counter permits and must be reviewed as a Type II project
permit.
B. Type I Administrative Approvals. The Applicable Director may approve, approve with conditions, or deny all
Type I project permit applications which are categorically exempt from SEPA without notice. Type I projects
that are not categorically exempt from SEPA shall be subject to the notice of application and comment
period provisions of PAMC 18.02.130 and the SEPA notice requirements of Chapter 15.04 PAMC. The
Applicable Director’s decision under this section shall be final on the date issued unless appealed to the
Hearing Examiner in accordance with all requirements and procedures as provided under PAMC 2.18.
C. Type II Administrative Approvals. The Applicable Director may approve, approve with conditions, or deny all
Type II permit applications, subject to the notice and appeal requirements of this chapter. The Applicable
Director shall issue written conditions and findings supporting all Type II decisions.
D. Type III Project Permit Decisions and appeals of Type I and Type II decisions.
1. The Hearing Examiner shall review and make findings, conclusions, and decisions on all Type III
project permit applications and appeals of Type 0, Type I and Type II decisions. The Hearing
Examiner may approve, approve with conditions, or deny Type III project permit applications.
Right of Way Construction permit appeals are established in Chapter 11.08 PAMC.
2. For Type III project permit decisions, the Applicable Director shall prepare a staff report on the
proposed development or action, summarizing and considering timely public comments,
summarizing and considering recommendations of City departments and affected agencies or
special districts, and evaluating the development’s consistency with this Port Angeles Municipal
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Code, adopted plans, and regulations. The staff report shall include proposed findings,
conclusions, and recommendations for the disposition of the development application.
3. Upon receiving a recommendation of the Applicable Director or notice of any other matter
requiring the Hearing Examiner’s attention (i.e., appeals of administrative decisions), the Hearing
Examiner shall perform the following actions as appropriate:
i. Hold an open record hearing on a Type III permit application and make a decision
after reviewing the recommendation of the Applicable Director; or
ii. Hold an open record appeal hearing and make a decision on the following matters:
a. Appeals of Type 0 administrative decisions.
b. Appeals of Type I administrative decisions.
c. Appeals of Type II administrative decisions.
d. Appeals of Director’s Determinations made under PAMC 18.02.240.
e. Other matters not prohibited by law.
iii. The Hearing Examiner shall make written findings and conclusions.
E. Type IV Project Permit Approvals - City Council Action. The City Council shall make a decision after
reviewing Type IV actions during a City Council meeting. In its decision, the City Council shall make its
decision by motion, ordinance, or resolution, as appropriate.
18.02.170 Time limit for final decision.
A. Over-the-Counter Approvals (Type 0). The City must issue a final decision for all Type 0 permit applications
that are categorically exempt from SEPA and do not require a public notice within 3 business days of
receipt of payment. *Type 0 project permits deemed to be too complex to issue over-the-counter shall be
processed as a Type I approval.
B. Administrative approvals without public notice (Type I). The City must issue a final decision for all Type I
permit applications that are categorically exempt from SEPA and do not require a public notice within 65
days of the determination of completeness under PAMC 18.02.120 and RCW 36.70B.070.
C. Administrative approvals with public notice (Type II). The City must issue a final decision for all Type II
permit applications that require a public notice within 100 days of the determination of completeness
under PAMC 18.02.100 and RCW 36.70B.070.
D. Quasi-judicial approvals with public notice and public hearing (Type III). The City must issue a final decision
for all Type III permit applications that require a public notice and public hearing within 170 days of the
determination of completeness under PAMC 18.02.100 and RCW 36.70B.070.
E. Consolidated permit processes. The optional consolidated review of more than one permit will follow the
highest numbered procedure, and the time period for the final decision shall be the longest of the permit
time periods identified in this section per PAMC 18.02.030 (B).
F. The number of days an application for a project permit is in review with the City shall be calculated from
the day completeness is determined to the date a final decision is issued on the project permit application.
The number of days shall be calculated by counting every calendar day and excluding the following time
periods:
1. Any period between the day that the City has notified the applicant, in writing, that additional
information is required to further process the application and the day when responsive
information is resubmitted by the applicant.
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2. Any period after an applicant informs the City, in writing that they would like to temporarily
suspend review of the project permit application until the time that the applicant notifies the City,
in writing, that they would like to resume the application. Conditions for temporary suspension
are located in PAMC 18.02.210.
3. Any period after an administrative appeal is filed until the administrative appeal is resolved and
any additional time period provided by the administrative appeal has expired.
G. New time period. The time periods for the City to process a permit shall start over if an applicant proposes
a change in use that adds or removes commercial or residential elements from the original application that
would make the application fail to meet the determination of procedural completeness for the new use, as
required by the City.
H. Nonresponsiveness. If, at any time, an applicant informs the City, in writing, that the applicant would like to
temporarily suspend the review of the project for more than 60 days, or if an applicant is not responsive for
more than 60 consecutive days after the City has notified the applicant, in writing, that additional
information is required to further process that application, an additional 30 days may be added to the time
periods for City action to issue a final decision for each type of project permit that is subject to this chapter.
Any written notice from the City to the applicant that additional information is required to further process
the application must include a notice that nonresponsiveness for 60 consecutive days may result in 30 days
being added to the time for review.
I. For the purposes of this subsection, “nonresponsiveness” means that an applicant is not making
demonstratable progress on providing additional requested information to the City, or that there is no
ongoing communication from the applicant to the local government on the applicant’s ability or willingness
to provide the additional information within 60 days.
J. Time limit exceptions. Annual amendments to the comprehensive plan are not subject to the requirements
of this section. Additionally, the time limits shall not apply if a project permit application:
1. Requires an amendment to the Comprehensive Plan or a development regulation.
2. Requires approval of a new fully contained community as provided in RCW 36.70A.350, a master
planned resort as provided in RCW 36.70A.360, or the siting of an essential public facility as
provided in RCW 36.70A.200.
K. Nothing in this section prohibits the City from extending the deadline for issuing a decision for a specific
project application for any reasonable period of time mutually agreed upon by the applicant and the City.
18.02.180 Final Decision.
A. All project permit decisions and Director’s Determinations made pursuant to this chapter under this code
shall be final unless appealed pursuant to PAMC 18.02.220 and 18.02.230 of this chapter.
B. Notice of final decision.
1. Except for those permits exempted under PAMC 18.02.090, upon issuance of the final decision,
the Applicable Director shall provide a notice of decision that includes a statement of all
determinations made under SEPA and the procedures for administrative appeal, if any, of the
permit decision. The notice of decision may be a copy of the report or decision on the project
permit application. It shall state that the affected property owners may request a change in
valuation for property tax purposes notwithstanding any program of revaluation fully set forth in
RCW 36.70B.130.
2. A copy of the notice of decision shall be mailed, emailed, or hand delivered to the applicant, any
person who, prior to the rendering of the decision, requested notice of the decision, and to all
persons who submitted substantive written comments on the application.
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C. Expiration of approved project permits. Project permits shall expire on the date provided on the approved
project permit or otherwise determined by the PAMC unless:
1. The applicant has received approval for an extension consistent with the PAMC provisions;
2. The applicant has an active pending or issued building permit(s) and is active in pursuing any and
all additional information requests or inspections for the building permit(s) unless:
i. Any denial of building permit(s) associated with other project permit applications
immediately expire any associated project permit applications dependent on approval
of a building permit (s); or
ii. Any failure to respond to additional information requests for any building permit(s) as
outlined in PAMC 18.02.190, shall immediately expire any associated project permit
applications dependent on approval of a building permit(s) once the associated
building permit is deemed withdrawn and void.
3. Nothing in subsection D of this section shall conflict with other local, state, or federal permit
expiration timelines. If conflicts exist, the most stringent provision shall apply.
18.02.190 Expiration of project permit applications.
A. A project permit application shall be null and void if the applicant fails to submit additional information
under PAMC 18.02.120 within 90 days from the City’s request or within a time period as specified by the
hearing examiner.
B. Applications pending as of January 1, 2025, shall have 90 days to provide the requested additional
information prior to expiring under this section, unless the Applicable Director grants an extension under
section (E) of this section.
C. Project permit applications expired under this section shall forfeit all application fees.
D. The Department of Community and Economic Development the Department of Public Works and Utilities ,
and the Fire Department shall not be responsible for notifying the applicant of the impending expiration.
E. Upon written request of the applicant prior to the expiration date, the Applicable Director may grant one
or more 90-day extension(s) of time for project permit applications that:
1. Have made substantial progress in obtaining approvals and have minor approvals remaining;
2. Have submitted written proof demonstrating a path for obtaining all remaining approvals within
the 90-day extension; or
3. Demonstrate other written justifiable cause to the Applicable Director.
F. The City may review a project permit application(s) and make necessary corrections to the application(s)
expiration date caused by inaccurate and/or missed data entries. Documentation of such corrections shall
be made part of the file’s written record.
18.02.200 Vesting of Applications.
A. Purpose. The purpose of this section is to provide for vesting of project permit applications under this title,
consistent with state law. A complete application, under PAMC 18.02.120, is vested pursuant to this section
to the regulations applicable to the application until the permit is issued or the application is abandoned,
expired, withdrawn, or denied.
B. Applicability:
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1. This section applies to complete applications for building permits (RCW 19.27.095(1)), complete
applications for the proposed division of land (RCW 58.17.033(1)), complete applications for
development agreements (RCW 36.70B.180), and any other complete applications for a project
permit type determined to be subject to the vested rights doctrine by the Washington legislature .
2. This section does not vest applications to development regulations required by federal or state
law that are subject to final approval by a federal or state agency, including but not limited to
applications for permits under the Shoreline Master Program Chapter 15.08 PAMC, Flood Damage
Prevention Chapter 15.12 PAMC, Environmentally Sensitive Areas Protection Chapter 15.20 PAMC,
and Wetlands Chapter15.24 PAMC.
3. This section does not apply to issued permits or approvals.
C. Vesting of Applications:
1. A complete application shall vest consistent with applicability of this section and state law.
2. A complete application subject to vesting pursuant to this section shall be subject to all
development regulations in effect on the vesting date.
3. A complete application is vested for the specific use, density, and physical development that is
identified in the application submittal, consistent with state law.
4. The applicant is responsible for monitoring the time limitations and review deadlines for the
application. The City shall not be responsible for maintaining a valid application. If the application
expires, a new application may be filed with the City but shall be subject to the development
regulations in effect on the date the new application is complete.
5. Substantial revisions to applications which increase the specific uses, density, or physical
development are subject to vesting at the time of the major or substantial revisions.
D. Waiver of vesting. An applicant may voluntarily waive vested rights at any time during the processing of a
project permit application by delivering a written and signed waiver to the City stating that the applicant
agrees to comply with all development regulations in effect on the date of delivery of the waiver and any
subsequent modifications to development regulations until project permit issuance or approval.
18.02.210 Suspension, revocation, or modification of permits.
A. The City may suspend, revoke, or modify a Type 0, Type I, II, III, or IV project permit or approval after a
notice of noncompliance to the affected parties when:
1. Decision, approval, or permit was obtained by fraud, misrepresentation, or clear inadvertent
error;
2. Use for which such decision, approval, or permit was granted is not being exercised within three
years of approval, unless the decision, approval, or permit provides for a greater period of time or
the Applicable Director has authorized an extension;
3. Use for which decision, approval, or permit was granted ceased to exist or has been suspended for
three years or more unless the Applicable Director has authorized an extension; or
4. Decision, approval, or permit is being, or recently has been exercised contrary to the terms or
conditions of such decision, approval, or permit or is in violation of any local, state, or federal law
or regulation.
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Article V. Appeals.
18.02.220.120 Administrative appeals.
A. Appeals of Type 0, Type I and II decisions must be filed with the City within 14 days after the Applicable
Director issues the decision, provided that if a longer appeal period is established by state law, the longer
appeal period shall control. Pursuant to RCW 36.70B.110(6)(d) the City does not provide an appeal of
threshold determinations.
(Ord. 3071 § 6 (part), 12/15/2000; Ord. 2911 § 1, 3/29/1996)
18.02.230.130 Judicial appeals.
Appeals from final decisions under this chapter, for which decisions all administrative appeals specifically authorized
have been timely exhausted, shall be made to the Clallam County Superior Court within 21 days of the date of the
decision or action unless another time period is established by state law.
(Ord. 2911 § 1, 3/29/1996)
Article VI. Port Angeles Municipal Code Interpretations through Director’s Determinations
18.02.240 Municipal code interpretation requirements.
A. Purpose. An interpretation of the provisions of the Port Angeles Municipal Code through a Director’s
Determination is intended to clarify conflicting or ambiguous wording, interpret proper classification of
use, or interpret the scope or intent of the provisions of this code; provided, however, that interpretations
of the provisions adopted under the State Building Code Council (SBCC) as adopted by the PAMC 14.03,
14.21, or any successor ordinance, may not be requested under this article. Interpretations of the
provisions of this code may not be used to amend the code. Further, interpretations are not considered a
project permit action and are not subject to requirements in Articles I through V of this chapter unless
explicitly provided.
B. Authority. The Applicable Director is hereby authorized to implement, interpret, enforce, and make
Director’s determinations for any chapter of the PAMC that they oversee and any other applicable PAMC
chapters.
C. Request. Any person may request a written interpretation of the provisions of this code. Additionally, the
Applicable Director listed under subsection (B) of this section may issue an interpretation on their own
initiative.
D. Submittal Requirements. Any person requesting an interpretation of this code shall submit a written
request specifying each provision of the code for which an interpretation is requested, why an
interpretation of each provision is necessary, and any reasons or materials in support of a proposed
interpretation.
E. Factors for Consideration. In making an interpretation of the provisions of the PAMC, the responsible
Applicable Director should consider the following, as applicable:
1. The applicable provisions of this code, including its purpose and context;
2. The implications of the interpretation for development within the City as a whole, including the
precedent the interpretation will set for other applicants; and
3. Consistency with the Port Angeles Comprehensive Plan and other relevant ordinances and
policies.
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F. Conflicts with other regulations. Where conflicts occur between provisions of this code, the State Building
Code and any other local, state, or federal regulations, or their successors, the more restrictive shall apply.
If any conflict between land use or zoning maps and text of this code ensues, the text of this code shall
prevail.
Article VII. Conditional Uses.
18.02.250 Conditional use permit review and approval processes.
A. Purpose. The purpose of the conditional use permit process is to provide flexibility in the application of the
use regulations contained in this code to accommodate uses that may be appropriate in an established
zoning district under certain circumstances but inappropriate in the same zoning district under others. At
the time of application, a review of the location, design, configuration, and potential impacts of the
proposed use shall be conducted by comparing the use to the goals and policies established in the Port
Angeles Comprehensive Plan and to other adopted development standards. The review shall determine
whether the proposed use should be permitted by weighing the public need or the benefit to be derived
from the use against the impact that it may cause.
B. Scope. This section shall apply to each project permit application for a conditional use permit. This includes
administrative conditional use permits and conditional use permits.
C. Application submittal and contents. The application for a conditional use permit shall be submitted to the
Department of Community and Economic Development on the application form provided by the
department, along with the appropriate fees established under the Port Angeles Master Fee Schedule. The
application shall include all materials required for a complete application pursuant to PAMC 18.02.110. The
Applicable Director may waive specific submittal requirements determined to be unnecessary for
the review of an application.
D. Conditional use project permit types and review processes.
1. Applications for uses listed as an administrative conditional use permit in PAMC Title 17 shall be
processed according to the procedures for Type II project permit decisions established in Article IV
of this chapter.
2. Applications listed as discretionary conditional in PAMC Title 17 shall, at a minimum, be processed
according to the procedures for Type II land use decisions established in Article IV of this chapter.
However, in accordance with this subsection, the Applicable Director may on a case-by-case basis
refer a discretionary conditional use permit application to the hearing examiner to be processed
according to the procedures for Type III land use decisions established in Article IV of this chapter.
i. Required findings. Prior to referring an application for a use listed at conditional
discretionary to the hearing examiner, the Applicable Director shall make one or
both of the following findings:
a. The application involves potentially significant issues relating to location,
design, configuration, and potential impacts to surrounding properties and
the community that can be more appropriately considered and addressed
through an open record public hearing before the Port Angeles hearing
examiner; or
b. The application seeks approval of a use involving complex legal issues
necessitating special expertise in the decision-maker.
ii. Timing. The Applicable Director may determine whether or not to refer an
application to the hearing examiner for a public hearing, concurrent with the
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determination of completeness required under PAMC 18.02.120 or after the public
comment period has expired.
iii. Discretion of the Applicable Director. The Applicable Director’s decision to refer an
application to the hearing examiner under this subsection to be processed as a Type
III application shall be for the purpose of affording maximum fairness in decision -
making and procedural due process protection and shall not affect the substantive
applicability of local, state, or federal policies or laws applicable to any permit
application. The decision to refer any application to the hearing examiner to be
processed as a Type III application rests exclusively within the discretion of the
Applicable Director.
iv. No notice or hearing is required. Because the Applicable Director’s decision to refer
(or not refer) an application for a listed conditional discretionary project permit
application to the hearing examiner for a public hearing rests solely in the Applicable
Director’s discretion, the City is not required to provide prior notice of the Applicable
Director’s decision. The Applicable Director shall not be required to hold a public
hearing on such a decision. The decision of the Direction made pursuant to this
subsection (2) shall not constitute an appealable administrative decision.
3. Applications for uses listed as a conditional use permit in PAMC Title 17 shall be processed
according to the procedures for a Type III project permit decision established in Article IV of this
chapter.
4. Applications for uses listed as an unclassified use permit, or are not defined in PAMC Title 17, shall
be processed as a conditional use permit according to the procedures for a Type III project permit
decision established in Article IV of this chapter.
E. Approval criteria for all conditional uses.
1. The City may approve or approve with modifications or conditions an application for a any Type of
conditional use permit if all of the following criteria are satisfied:
i. The conditional use is harmonious and appropriate in design, character, and
appearance with the existing or intended character and quality of development in
the vicinity of the subject property and with the physical characteristics of the
subject property.
ii. The conditional use will be served by adequate infrastructure including roads, fire
protection, water service, sewer or other wastewater disposal, and stormwater
control.
iii. The conditional use will not be materially detrimental to uses or property in the
vicinity of the subject parcel.
iv. The conditional use will not introduce noise, smoke, dust, fumes, vibrations, odors,
or other conditions that unreasonably impact existing uses in the vicinity of the
subject parcel.
v. The location, size, and height of buildings, structures, walls and fences, and
screening vegetation for the conditional use will not unreasonably interfere with
allowable development or use of neighboring properties.
vi. The pedestrian and vehicular traffic associated with the conditional use will not be
hazardous to existing and anticipated traffic in the vicinity of the subject parcel.
vii. The conditional use complies with all other applicable criteria and standards of this
title and any other applicable provisions of the Port Angeles Municipal Code or state
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law and, more specifically, conforms to the standards contained in the appropriate
zoning district in PAMC Title 17.
viii. The conditional use will not cause significant adverse impacts on the human or
natural environments that cannot be mitigated through conditions of approval.
ix. The conditional use is consistent with all relevant goals and policies of the Port
Angeles Comprehensive Plan.
x. The public interest suffers no substantial detrimental effect. Consideration shall be
given to the cumulative effect of similar actions in the area.
2. The application shall be denied if all of the above findings cannot be made.
3. The Applicable Director may consider applications for modifications of lawfully established
conditional uses and developments approved under this code or in existence prior to the effective
date of January 1, 2025, of this code, when the application proposes to bring the existing use
substantially closer to compliance with the standards of this code. The Applicable Director may
approve, conditionally approve, or deny the modification application. A site plan conforming to
the provisions of this chapter and Article IV, Project Permit Applications (Type 0-IV) of this chapter
shall accompany the application showing the location, size, and type of modification proposed by
the applicant.
4. Modifications may be approved by the Applicable Director under Type I review procedures,
provided, that the cumulative modifications of the approved use will not exceed the following
limitations:
i. The modification will not increase the required amount of parking by more than 20%
or 20 spaces, whichever is less.
ii. The modification will not expand the total square footage of all structures, excluding
parking, by more than 20% or result in the total size of the structure exceeding the
maximum building height or building lot coverage as designed in the project’s
location zoning district.
iii. The modification will not significantly reduce the amount or location of required site
screening.
iv. The modification will not render a conforming use or structure nonconforming.
v. The modification will not establish a new use.
vi. The modification, as determined by the Applicable Director, will not create or
materially increase any adverse impacts or undesirable effects of the project or
cause the use or structure to become inconsistent with the Port Angeles
Comprehensive Plan or the purpose of the land use designation or zoning district.
F. All proposed uses, structures, and site improvements (and modifications thereof) shall comply with the
development standards of this code.
G. Additional conditions. The City may impose additional conditions on a particular use if it is deemed
necessary for the protection of the surrounding properties, the neighborhood, or the general welfare of
the public. The conditions may:
1. Increase requirements in standards, criteria, or policies established by this code.
2. Stipulate an exact location for the conditional use on the subject property as a means of
minimizing hazards to life, limb, property damage, erosion, landslides, or traffic.
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3. Require structural features or equipment as a means of minimizing hazards to life, limb, property
damage, erosion, landslides, or traffic.
4. Contain restrictions or provisions deemed necessary to establish parity with uses permitted in the
same zone with respect to avoiding nuisance generating features in matters of noise, odors, air
pollution, wastes, vibration, traffic, and physical hazards.
H. Use of property before final decision. No building permit shall be issued for any use involved in an
application for approval for a conditional use permit until the conditional use permit is approved and
becomes effective.
I. Effective period – expiration.
1. A conditional use permit automatically expires and becomes void if the applicant fails to file for a
building permit or other necessary development permit within three years of the effective date
(the date of the decision granting the permit) of the permit unless the permit approval provides
for a greater period of time.
2. The Applicable Director may grant one or more 90-day extension(s) of time for an approved
conditional use permit approval that:
i. Have made substantial progress in obtaining required approvals and have minor
approvals remaining;
ii. Have submitted written proof demonstrating a path for obtaining all remaining
approvals within the 90-day extension; or
iii. Demonstrate other written justifiable cause to the Applicable Director for
conditional use permit approval extension.
J. Conditional use permit to run with the land. A conditional use permit granted under the PAMC shall remain
valid upon a change of ownership of the site, business, service, or structure that was the subject of the
permit application. No other use is allowed without approval of an additional conditional use permit.
K. Permit suspension or revocation. The City may suspend or revoke an approved conditional use permit upon
finding that:
1. The use for which the approval was granted has been abandoned for a period of at least three
years;
2. Approval of the permit was obtained by misrepresentation of material fact; or
3. The permit is being exercised contrary to the terms of approval.
L. Assurance. In appropriate circumstances, the Applicable Director may require reasonable performance or
maintenance assurance device, in a form acceptable to the City , to assure compliance with the provisions
of this code and the conditional use permit as approved.
Article VIII Minor Deviations
18.02.260 17.96.065 – Minor deviations. review and approval processes.
A. A minor deviation from front, side, and rear yard setbacks, lot coverage, site coverage and height
requirements established in this title may be granted by the Applicable Director or the Hearing Examiner in
accordance with the provisions of this section.
B. Type I minor deviation. A minor deviation not greater than 20 percent may be granted by the Applicable
Director if all of the following findings are made:
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1. The minor deviation is consistent with the purpose of the zone in which the property is located
and the project is otherwise consistent with the requirements of said zone.
2. Because of special circumstance, the strict application of the zoning ordinance results in an undue
hardship upon the applicant.
3. The minor deviation will not be materially detrimental to the public welfare or injurious to
property or improvements in the vicinity and zone in which the subject property is located.
C. Type III minor deviation. A minor deviation of between 21 percent and 30 percent may be granted by the
Hearing Examiner in if all of the following findings are made:
1. The minor deviation is consistent with the purpose of the zone in which the property is located,
and the project is otherwise consistent with the requirements of said zone.
2. Because of special circumstance, the strict application of the zoning ordinance results in an undue
hardship upon the applicant.
3. The minor deviation will not be materially detrimental to the public welfare or injurious to
property or improvements in the vicinity and zone in which the subject property is located.
4. The following standards have been adequately addressed:
i. The provision of adequate utilities has been demonstrated.
ii. Alternatives to the minor deviation have been considered.
iii. Shadow and viewshed impact studies has been performed demonstrating no
significant impacts to surrounding properties.
iv. The application demonstrates that an attempt has been made to reduce potential
impacts from the deviation to surrounding property owners.
v. If the proposal is for an increase in maximum building height, the proposal does not
qualify for the building height bonus standards of PAMC 17.20.070.
D. Any applications that are not granted a minor deviation by the Applicable Director or Hearing Examiner
pursuant to this section may obtain a variance through the City's normal variance procedure as set forth in
PAMC 18.02.280.
Article IX Temporary Use Permits
18.02.270 17.96.075 Temporary use permits. review and approval processes.
A. Type I temporary use permits. Applicable Director may authorize temporary use permits for the
construction and occupancy of temporary buildings, including mobile homes, used in conjunction with
construction or reconstruction projects, or other circumstance requiring a temporary installation and
occupancy, for a period not to exceed one year. Such temporary use permits may be located in any zone;
provided, required setbacks of the zone where the temporary use permit is to occur are provided to
protect the public health, safety, and welfare.
B. Type III temporary use permits. Temporary use permits requested for longer than one year shall conform in
every respect to all provisions of these regulations but must be considered at a public hearing before the
Hearing Examiner. The decision of the hearing examiner shall specify the term for the temporary use
permit. Such temporary use permits may be located in any zone; provided, required setbacks of the zone
where the temporary use permit is to occur are provided to protect the public health, safety, and welfare.
C. Extensions.
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1. Type I temporary use permits. Upon written request prior to the expiration of the permit, the
Applicable Director may issue an extension of the permit for a period not to exceed six months.
Only one six-month extension may be granted for each temporary use permit.
2. Type III temporary use permits. Upon written request prior to expiration of the permit, the
Applicable Director may issue up to one extension of the permit for a period of one to five years,
provided that the following minimum criteria are met:
i. 1. The use complies with the permit conditions.
ii. 2. There have been no significant adverse changes in circumstances.
D. Appeals.
1. Any person aggrieved by the decision of the Director or Hearing Examiner may appeal the decision
as allowed in sections 2.18.060 and 2.18.065 PAMC.
2. Appeals shall be submitted to the Department of Community and Economic Development in
writing within 15 days following the date of the decision and shall pay and shall remit the fee set
by resolution for such action.
Article X Variances (Minor and Major)
18.02.280 Variance review and approval processes.
A. Purpose. The purpose of a variance is to ensure that all persons and their property are guaranteed equal
rights and opportunities under similar circumstances. A variance is never to be used to endow certain
persons or property with special privileges that are denied to all others under similar circumstances.
Variances may only be granted for the dimensional, area, and bulk requirements (e.g., height, setbacks,
yard size, lot coverage, frontage, floor area, and the like) specified by this code.
B. Scope. This article shall apply to all applications for variances from the provisions of this code, except for
reasonable economic use variances, shoreline variances, flood damage prevention, and environmentally
sensitive area buffer width reductions, which shall be governed by the provisions of the applicable sections
of Chapters 15.08, 15.12, 15.20, 15.24 PAMC.
C. Application submittal and contents. The application for a variance shall be submitted to the applicable City
department on the application form provided by City, along with the appropriate fees established under
the Port Angeles Master Fee Schedule. The application shall include all materials required for a complete
application pursuant to PAMC 18.02.110. The Applicable Director may waive specific submittal
requirements determined to be unnecessary for the review of an application.
D. Variance project permit types and review processes.
1. Minor and Major Variances Distinguished.
i. Minor variances include variances from a requirement within 25% of the original
requirement. Minor variances also include variances to allow expansion of a
nonconforming existing building. Minor variances are processed as a Type II project
permit application as established in Article IV of this chapter.
ii. Major variances include all other variances greater than 25% of the original
requirement. Major variances are processed as a Type III project permit application
as established in Article IV of this chapter.
iii. Parking variances are exempt from these requirements and are processed under
PAMC 14.40.130.
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E. Approval criteria for all variances.
1. The City may approve or approve with modifications or conditions an application for any type of
variance if all of the following criteria are satisfied:
i. The variance will not constitute a grant of special privilege inconsistent with the
limitation upon uses of other properties in the vicinity and land use district in which
the subject property is located.
ii. The variance is necessary because of special circumstances relating to the size,
shape, topography, location, or surroundings of the subject property to provide it
with use rights and privileges permitted to other properties in the vicinity and in the
zone in which the subject property is located.
iii. The granting of the variance will not be materially detrimental to the public welfare
or injurious to the property or improvements in the vicinity and zone in which the
subject property is located.
iv. The variance does not arise from the applicant’s or the predecessor in interest’s
actions.
2. The application shall be denied if all of the above findings cannot be made.
3. Additional conditions. In the granting of any variance, the decision-maker may prescribe
appropriate conditions and safeguards to assure that the purpose and intent of this code will not
be violated.
4. Limitation on authority. The Director or hearing examiner (as applicable) may not grant a variance
under this article for the following:
i. The provisions of this code establishing allowed, conditional, discretionary, and
prohibited uses within the various zones.
ii. The procedural or administrative provisions of this code; or
iii. Any provision of this code which, by its terms, is not subject to a variance.
F. Effective period. A variance approval automatically expires and becomes void if the applicant fails to file for
a building permit or other necessary development permit within three years of the date of the decision
granting the variance unless the variance approval provides for a greater period of time. Extensions to the
duration of the original variance approval are prohibited. The City is not responsible for notifying the
applicant of impending expiration.
G. Revocation. The City may suspend or revoke an approved variance upon finding that:
1. The use for which the approval was granted has been abandoned for a period of at least three
years;
2. Approval of the permit was obtained by misrepresentation of material fact; or
3. The permit is being exercised contrary to the terms of approval.
4. If revocation is required, the Applicable Director shall refer the case to Code Enforcement
pursuant to PAMC 2.90.
H. Assurance. In appropriate circumstances, the Applicable Director may require reasonable performance or
maintenance assurance device, in a form acceptable to the City, to assure compliance with the provisions
of this code and the variance as approved.
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Article XI Development Agreements.
18.02.290 Development agreement review, standards, and approval processes.
A. Purpose. This article establishes the mechanism under which the City may enter into development
agreements as authorized by RCW 36.70B.170. A decision to enter into a development agreement shall be
made on a case-by-case basis.
B. General Requirements.
1. The City may enter into a development agreement with a person having ownership or control of
real property within its jurisdiction. The City may enter into a development agreement for real
property outside its boundaries as part of a proposed annexation or a service agreement. A
development agreement must set forth the development standards and other provisions that
shall apply to and govern and vest the development, use, and mitigation of the development of
the real property for the duration specified in the agreement. A development agreement shall be
consistent with applicable development regulations adopted by the City.
2. Who May Enter. The property owner(s) and the City shall be parties to a development agreement,
provided that if a proposed development is within an adopted municipal UGA, the applicable town
or county shall also be a party to the agreement. The following may be considered for inclusion as
additional parties in a development agreement: contract purchasers, lenders, third -party
beneficiaries, and utility service providers.
3. Content of Development Agreements. A development agreement shall be prepared by the
applicant and shall set forth the development standards and other conditions that shall apply to
and govern the development, use, and mitigation of the property subject to the agreement.
4. When development agreements may be approved. A development agreement may be entered
into prior to, concurrent with, or following approval of project permits for development of the
property and prior to acceptance by the City for maintenance and operation.
5. Consistency with Port Angeles Municipal Code. The development standards and conditions set
forth in a development agreement shall be consistent with the applicable development
regulations set forth in the Port Angeles Municipal Code.
C. Development standards to be addressed.
1. A development agreement shall include, but need not to be limited to, one or more of any of the
following types of development controls and conditions:
i. Project elements such as permitted uses, residential and nonresidential densities,
scale, and intensity of uses, and/or building sizes.
ii. Mitigation measures, development conditions, and other requirements pursuant to
environmental review under RCW 43.21;
iii. Design standards such as maximum heights, setbacks, drainage and water quality
requirements, screening and landscaping, and other development features;
iv. Roads, water, sewer, storm drainage, street lighting, signage, and other
infrastructure requirements;
v. Affordable housing;
vi. Recreational uses and open space preservation;
vii. Phasing;
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viii. Development review procedures, processes, and standards for implementing
decisions, including methods of reimbursement to the City for review processes;
ix. Bonding requirements; and
x. Other appropriate development requirements or procedures.
2. A development agreement may obligate a party to fund or provide services, infrastructure, or
other facilities. Project applicants and governmental entities may include provisions and
agreements whereby applicants are reimbursed over time for financing public facilities.
3. Development agreements shall:
i. Establish a process for amending the agreement;
ii. Specify a termination date upon which the agreement expires;
iii. Establish a vesting period for applicable standards; and
iv. Reserve authority to impose new or different regulations to the extent required by a
serious threat to public health and safety.
D. Procedures.
1. A development agreement shall be initiated by a written request from the property owner to the
Applicable Director. The request should describe the project and the specific reasons why the
project is suitable for a development agreement. The request should identify the development
standards set forth in the PAMC that the applicant is requesting to be included in the
development agreement and any other reasonable information requested by the City.
2. When a development agreement is being considered prior to project permit approvals, the
property owner shall provide the City with the same information that would be required for a
complete application for such project permits in order for the City to determine the development
standards and conditions to be included in the development agreement.
3. When a development agreement is being considered following approval of project permits, the
development standards and other conditions set forth in such project permits shall be used in the
development agreement without modification.
4. The City shall only approve a development agreement by ordinance or resolution after a public
hearing. The City Council may, in its sole discretion, approve the development agreement. If the
development agreement relates to a project permit application, the provisions of RCW 36.70C
shall apply to the appeal of the decision on the development agreement.
5. An approved and fully executed development agreement shall be recorded with the Clallam
County Auditor and attached to all affected parcels.
E. Effect.
1. A development agreement is binding on the parties and their successors.
2. A development agreement shall be enforceable during its term by a party to the agreement.
3. A development agreement shall govern during the term of the agreement all or that part of the
development specified in the agreement and may not, unless otherwise agreed to in the
development agreement, be subject to an amendment to a local government land use ordinance
or development standard or regulation or a new local government land use ordinance or
development standard or regulation adopted after the effective date of the agreement.
4. Permits issued by the City after the execution of the development agreement shall be consistent
with the agreement.
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Article XII Repeal
18.02.300 Repeal Provisions.
All provisions in Titles 2, 10, 11, 13, 14, 15, 16, 17 and 18 of the Port Angeles Municipal Code that conflict with the
procedures for project permits issued by the City of Port Angeles as specified in Chapter 18.02 PAMC, as amended,
above are repealed, and superseded by the provision of this chapter.
December 17, 2024 F - 83
Date: December 17, 2024
To: City Council
From: Nathan West, City Manager
William E. Bloor, City Attorney
Subject: Code Re-Envisioning: Title 2 – Boards, Committees, and Commissions
Background / Analysis: The City has seven Permanent Committees that advise the City Council and
City Departments. The ordinances that govern those Permanent Committees are contained in Title 2 of
the PAMC, and they are being revised as part of the City’s overall code re-envisioning project. In April
of this year, the full Council began detailed discussions of revisions to those ordinances. The Council
identified several goals for the code amendments. They included the following:
• A standardized selection Process for Board and Commission members
• Standardizing the procedures for (almost) all of the committees
• Removal process
• Rules for creating workplan items
• Rights and duties section of committee members
• Terms of Service
• Council Participation
• Number of Positions
• Quorum and Voting
• Student Participation
Summary: The City has seven permanent boards, commissions, and committees that exist to advise the
City Council and City Departments. They are the Civil Service Commission; LEOFF1 Disability Board,
Public Safety Advisory Board; Parks, Recreation and Facilities Commission; Planning Commission;
Utility Advisory Committee; and the Lodging Tax Advisory Committee (all collectively referred to as the
Permanent Committees.) In April this year, the Council appointed an ad hoc subcommittee to review in
detail the ordinances governing the Permanent Committees. As the product of that work, the
subcommittee reached consensus on a draft ordinance that was presented to the full Council on December
3, 2024, for first reading. Based on Council consensus, the draft ordinance has been revised and is
presented tonight for second reading and final adoption.
Funding: N/A.
Recommendation: 1) Conduct the second reading of the ordinance, (2) adopt the ordinance, and (3)
authorize the City Clerk to make grammar and formatting revisions to ensure accuracy and internal
consistency.
December 17, 2024 G - 1
Many of these goals had already been discussed by Council and some were the original basis for the code
re-envisioning project. A longstanding goal stated multiple times by Council members is greater
consistency among the Permanent Committees.
After the initial discussions, the Council appointed an ad hoc subcommittee to review the existing
ordinance in greater detail and to propose amendments to the full Council. The subcommittee conducted
approximately six meetings since April, and the draft was presented to the full Council on December 3,
2024, for first reading. Based on Council consensus, the draft ordinance has been revised and is presented
tonight for second reading and final adoption.
Additionally, the Council approved an ordinance establishing a newly required LEOFF1 Board on
October 15th. This ordinance will be merged into the new version of Title 2 once adopted and codified.
Changes made since the December 3 Council meeting
• Addition to the Lodging Tax Advisory Committee Chapter 2.70.020 to specify that members of
that committee will serve two-year terms instead of the four-year terms standard to the other
committees.
• Requirement for OPMA and ethics training for all board members added at 2.25.055.
• Requirement that youth members must live in City limits is at 2.25.035.
• Clarification that youth member terms are a minimum of 1 year, renewable up to 4 years added at
2.25.030.
Recommendation: 1) Conduct the second reading of the ordinance, (2) adopt the ordinance, and (3)
authorize the City Clerk to make grammar and formatting revisions to ensure accuracy and internal
consistency.
Attachments:
Attachment 1: Ordinance as it will appear in the code
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ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington repealing and
replacing Sections of the Port Angeles Municipal Code relating to the
Advisory Boards, Committees and Commissions.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. Chapters 2.22, 2.25, 2.26, 2.32, 2.36, 2.68, and 2.70 of the Port Angeles Municipal
Code are amended by repealing the existing Chapters in their entirety and replacing them with
exhibit A.
Section 2. Chapter 2.40 of the Port Angeles Municipal Code is repealed in its entirety.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction
of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes, rules or
regulations, or ordinance numbering, section/subsection numbers and any references thereto.
Section 4. Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 5. Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2024.
_______________________
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Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
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CHAPTER 2.22 - CIVIL SERVICE SYSTEM AND COMMISSION
2.22.010 - Establishment.
The City establishes a Civil Service Commission and a Civil Service System of employment for
certain members of the Police and Fire Departments, which will approve appointments,
promotions, layoffs, retention, classifications, terminations and discipline.
The Commission will hold monthly regular meetings and special other meetings as may be
necessary to carry out the duties of the Commission. Regular meetings of the Commission will
be held at 10:00 A.M. on the third Thursday of each month as needed; provided that the
Appointing Authority is authorized to cancel a regular meeting in the event there are no
substantive agenda items to consider.
2.22.020 - Purpose and scope.
This chapter sets forth the policies and provisions that govern the City’s Civil Service System,
which is intended to operate on a uniform, equitable basis so that the affected employees and the
residents of Port Angeles may derive the benefits and advantages which can be expected to result
from a competent staff of uniformed personnel. This chapter applies to all members of the
Classified Civil Service as specified in PAMC 2.22.040. The provisions of this chapter will
prevail except where its provisions conflict with the terms of an applicable collective bargaining
agreement.
2.22.030 - Definitions.
As used in this chapter, the words and terms set forth in this section will be given the following
definitions:
A. "Appointing Authority" means the City Manager or his designee.
B. "Appointment" includes all means of selecting, appointing or employing any person to
hold any office, place, position or employment subject to civil service.
C. "Board" means the Interview Board created in this chapter.
D. "Certify" means to verify to the Appointing Authority that a list of names and candidates
for employment has been selected from the list of persons tested and found eligible for
employment.
E. "Chief Examiner" means the Human Resources Manager or his or her designee.
F. "Class" means a group of positions designated by the Commission as having similarity
in duties and responsibilities, by reason of which the same examination may be used for
each position in the group.
G. "Commission" means the Civil Service Commission created in this chapter, and
"Commissioner" means any one of the three Commissioners appointed to that
Commission.
H. "Demotion" means removal of an employee from a higher to a lower class of
employment, for cause.
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I. "Discipline" includes personnel actions by the Appointing Authority that directly affect
the employee's compensation, including demotion, suspension without pay, reduction in
rank, reduction in compensation, termination, or other terms and conditions of
employment. Discipline does not include oral or written reprimands.
J. "Layoff" means involuntary separation of an employee from a position because of lack
of work, nonavailability of funds, or reorganization.
J. "Reinstatement" means reappointment of an employee to a position in a class in which
the employee was employed.
K. "Suspension" means temporary withdrawal of an employee from employment with or
without pay, for cause, or pending determination of charges against the employee which
could result in termination.
L. "Termination" means separation from employment for cause.
2.22.040 – Civil Service System.
The Civil Service System will be overseen by the Appointing Authority, the Civil Service
Commission, the Chief Examiner, and the Interview Board, which have the following respective
powers and duties:
A. Civil Service Commission.
1. The Commission consists of three members appointed by the City Council pursuant
to PAMC 2.25.050.
2. In addition to meeting the criteria set forth in PAMC 2.25.040, each member of the
Commission must be a citizen of the United States, a resident of the City of Port
Angeles for longer than one year immediately preceding their appointment, and
registered to vote in Clallam County.
3. The Commission is responsible for adopting Civil Service Rules necessary to carry
out and enforce the purpose of this chapter.
4. The Commission will make investigations concerning and report upon all matters
touching the enforcement and effect of the provisions of this chapter, and the rules
prescribed hereunder. In the course of such investigation, the Commission or its
designated Commissioner will have the power to administer oaths, subpoena and
require the attendance of witnesses and the production by them of documents
pertaining to the investigation and also to cause the deposition of witnesses residing
within or without the State to be taken in the manner prescribed by law for like
depositions in civil actions in the Superior Court. The oaths administered hereunder
and the subpoenas issued hereunder will have the same force and effect as the oaths
administered by a Superior Court Judge in his judicial capacity. The failure upon the
part of any person so subpoenaed to comply with the provisions of this chapter will
be deemed a violation of this chapter and punishable as such.
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5. The Commission will hear and determine appeals or complaints respecting the
administrative work of the Chief Examiner and such other matters governed by this
chapter as may be referred to the Commission.
6. All hearings and investigations before the Commission or its designated
Commissioner will be governed by this chapter and by the rules promulgated
pursuant thereto. Neither the Commission nor a designated Commissioner will be
bound by the technical rules of evidence. No informality in any proceedings or
hearing, or in the manner of taking testimony before the Commission or designated
Commissioner, will invalidate any order, decision, rule or regulation made, approved
or conformed by the Commission: provided that no order, decision, rule or regulation
made by any designated Commissioner conducting any hearing or investigation
alone will be of any force or effect whatsoever unless and until concurred in by at
least one of the other two Commissioners.
C. The Appointing Authority. The Appointing Authority will fix and establish the number
of employees in the Police and Fire Departments and determine their duties and
compensation in accordance with the salary ordinance or compensation plan adopted by
the City Council.
D. Chief Examiner.
1. The Chief Examiner will keep the records for the Commission, preserve all reports
made to it, keep a record of all examinations, and perform other duties prescribed by
the Commission.
2. The Chief Examiner will prepare and administer examinations to determine the
relative qualifications of persons who seek employment in any class or position.
Such examinations must be:
a. Open to all who meet appropriate job-related qualifications;
b. Practicable and consist of subjects which will fairly determine the capacity
of the candidate to perform the duties of the position for which the
examination is held; and
c. May include tests of physical and mental fitness and/or manual skill.
3. All applicants for appointment who have served in the armed forces of the United
States and have been honorably discharged from any branch of the military, will be
allowed a credit of 10 percent on the entrance examination grade, provided that such
credit will apply to a final score on entrance examinations only.
4. Based on the results of such examinations, the Chief Examiner will establish eligible
lists for the various classes of positions and will certify to the Appointing Authority
the necessary applicants from the established eligible list; provided, that personnel
laid off because of curtailment of expenditures, reduction in force, and for like causes,
will be placed at the top of the eligible list for their class in the order of their seniority
so that they will be the first to be re-employed.
5. The Chief Examiner will administer the Classification Plan for the classes covered
under the Civil Service System.
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E. Classified Civil Service.
The Classified Civil Service includes all regular, full-time employees of the Police and
Fire Departments of the City of Port Angeles, excluding the Police Chief and the Fire
Chief. All appointments to and promotions in said departments will be made solely on
merit, efficiency and fitness, to be ascertained by competitive examination (open,
promotional or, lateral, or through a transfer process from within the City of Port
Angeles) and impartial investigation. No person will be reinstated in or transferred,
suspended or terminated from any such place, position or employment contrary to the
provisions of this chapter.
F. The Interview Board.
1. The Interview Board will conduct any oral examination given as part of the
determination of qualifications of persons seeking employment to the Classified
Civil Service.
2. The Interview Board for new hires will be composed of three people. One member
will be the Chief Examiner or their designee. The Chief Examiner will appoint the
other two members from the respective operating department. One must be a
management representative (excluding the chief of the department) or designee and
the other must be a supervisory representative within the department. For
promotional examinations, the Interview Board will consist of three uniformed
professional personnel in a supervisory capacity from outside the local area. The
Chief Examiner or their designee will administer the selection process but will not
be a rater.
2.22.050 - Qualifications of applicants.
An applicant for a position in the Classified Civil Service must be a citizen of the United States
of America or a lawful permanent resident who can read and write the English language.
In addition, an applicant for a position of any kind under Civil Service must meet the necessary
qualifications as provided for in the job description for the classification, maintained in the City
of Port Angeles Personnel Office. Such qualifications include being of good moral character and
of temperate and industrious habits; such qualifications and facts to be ascertained in such
manner as the Chief Examiner may deem advisable and consistent with the Civil Service Rules
promulgated pursuant to this chapter.
An application for a position with the Police Department may be rejected if the Department
deems that it does not have the resources to conduct the background investigation required
pursuant to chapter 43.101 RCW. Resources means materials, funding, and staff time.
Further qualifications for each position in the Classified Civil Service will be developed by the
Chief Examiner in cooperation with the Appointing Authority.
2.22.060 - Discrimination prohibited.
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No person applying for or holding an office, place, position, or employment under the provisions
of this chapter or the Civil Service Rules promulgated pursuant thereto will be required to reside
within the limits of the City of Port Angeles as a condition of employment nor will any such
person be discriminated against by the City in any manner because of his or her residence outside
of the City limits; provided, that reasonable response time to the City may be considered as a
necessary position prerequisite.
2.22.080 – Layoff.
A. Whenever a layoff occurs by reason of insufficient funds, insufficient work or
reorganization, employees in any given class will be laid off in the following order:
1. Temporary;
2. Provisional;
3. Probationary.
B. The names of regular and probationary employees who have been laid off will be placed
upon a reinstatement register for the same class and department from which laid off for a
period of l year from the date of layoff.
C. Notice of layoff will be given to the employee at least 14 days before the effective date
thereof.
D. Layoffs are not subject to the provisions of PAMC 2.22.080 or PAMC 2.22.090.
2.22.090 - Grounds for discipline.
The tenure of everyone holding an office, place, position or employment under the provisions of
this chapter will be only during good behavior, and any such person may be disciplined for any
of the following reasons:
A. Incompetency, inefficiency or inattention to or dereliction of duty;
B. Dishonesty, intemperance, immoral conduct, insubordination, discourteous treatment of
the public, or a fellow employee, or any other act of omission or commission tending to
injure the public service; or any other willful failure on the part of the employee to
properly conduct themself; or any willful violation of the provisions of this chapter or the
Civil Service Rules to be adopted hereunder;
C. Mental or physical unfitness for the position which the employee holds;
D. Dishonest, disgraceful, immoral, or prejudicial conduct;
E. Drunkenness or use of intoxicating liquors, narcotics, or any other habit-forming drug,
liquid or preparation to such extent that the use thereof interferes with the efficiency or
mental or physical fitness of the employee, or which precludes the employee from
properly performing the function and duties of their position;
F. Conviction of any felony or misdemeanor, directly or indirectly related to the employee's
employment with the City; or
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G. Any other act or failure to act which, in the judgment of the Appointing Authority, is
sufficient to show cause for disciplinary action.
2.22.100 - Procedure for removal.
A. No person in the Classified Civil Service who is a regular, full-time employee and who
has completed his/her probationary period under provisions of this Chapter, will be disciplined
except for cause, and only after service upon the employee of a written statement from the
Appointing Authority outlining the reasons for discipline. A duplicate of this statement must be
filed with the Commission.
B. Within 10 days of service of such statement, the employee may file a written request for a
hearing with the Commission.
C. Following receipt of a request for a hearing, the Commission will schedule a public
hearing and reasonable notice of the time and place of such hearing will be provided to the
employee.
D. At the hearing, the employee, or their legal counsel, will be afforded the opportunity to
present their defense.
E. The hearing will be confined to the determination of the question of whether the
discipline was issued consistent with the provisions of this chapter.
F. Following the hearing, the Commission may affirm the action of the Appointing
Authority, modify the discipline issued by the Appointing Authority, or if it finds that the action
was not made in good faith for cause, may order reversal of the discipline.
G. In the event the Commission orders reinstatement or reemployment of an employee, the
Commission may, in its discretion, provide that such reinstatement or reemployment be
retroactive, entitling the employee backpay.
H. By submitting a grievance under a collective bargaining agreement, the employee waives
their right to demand a hearing under this section.
2.22.110 - Filling of vacancies.
A. Whenever a position in the Classified Civil Service becomes vacant, the Appointing
Authority, if it desires to fill the vacancy, will request the names and addresses of the persons
eligible for appointment from the Chief Examiner. The Chief Examiner will certify the names of
the five persons highest on the eligible list for entry level positions and the three persons highest
on the eligible list for promotional positions. If not eligible list for the class, the Chief Examiner
will first either establish such list as provided in this chapter, or otherwise determine what list is
appropriate for the class. If more than one vacancy is to be filled, an additional name will be
certified for each additional vacancy.
B. The Appointing Authority will, after review of the persons so certified, appoint one
person to each vacant position. If any person certified by the Chief Examiner is removed from
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the list or otherwise requests to not be considered for appointment, the Chief Examiner will
certify the next highest person on the list to replace those removed. The Civil Service Rules will
establish a procedure for removal of names from the eligibility list either prior to or subsequent
to certification to the Appointing Authority.
C. If the eligible list for entry level positions in a class contains fewer than ten names, the
Appointing Authority may elect to fill the vacancy using those on the eligible list, or fill the
vacancy by temporary appointment until the eligible list contains at least ten names.
D. The Civil Service Rules may provide for expiration of an eligible list when the number of
names on such list has been reduced to less than ten for entry level positions or less than three for
promotional positions, or may provide for a method of supplementing the list with additional
eligibles who have been tested in the same manner as those on the list.
2.22.120 - Probationary period.
No appointment, employment or promotion in this system will be deemed complete until after
the expiration of a one-year probationary period, excluding any paid or unpaid leave periods
greater than 15 working days. Before the expiration of the period of probation, the Appointing
Authority may terminate or, in the case of a promotion, demote an appointee upon filing in
writing the reasons therefor with the Commission. If an appointee is not terminated or demoted
prior to the expiration of the period of probationary service, their appointment will be deemed
complete. An appointee will not have a right to review by or a hearing before the Commission
for termination, demotion, suspension or other disciplinary actions imposed during the
probationary period. The Civil Service Commission may establish other procedures that would,
under certain conditions, increase the probationary period beyond 12 months or reduce the
probationary period to six months, when otherwise consistent with this chapter.
2.22.130 - Powers not infringed.
All offices, places, positions and employments coming within the purview of this Chapter, will
be created by the City Council, and nothing herein contained will infringe upon the power and
authority of the City Council to fix the salaries and compensation of all employees employed
hereunder.
2.22.140 - Leaves of absence.
Leave of absence, with or without pay, may be granted by the Appointing Authority to any
person under Civil Service; provided, that the Appointing Authority will give notice of such
leave to the Chief Examiner. All temporary employment caused by leaves of absence will be
made from the eligible list of the Classified Civil Service.
2.22.150 - Enforcement by civil action.
It is the duty of the Commission to begin and conduct all civil suits which may be necessary for
the proper enforcement of this chapter and of the Civil Service Rules. The Commission will be
represented in such suits by the City Attorney or special counsel upon approval by the City
Council.
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2.22.160 - Deceptive practices prohibited.
No person(s) will defeat, deceive, or obstruct any person in respect of his right of examination or
registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate
or report upon the examination or proper standing of any person examined, registered or certified
pursuant to the provisions of this chapter, or aid in so doing, or make any false representation
concerning the same, or concerning the person examined, or furnish any person any special or
secret information for the purpose of improving or injuring the prospects or chances of any
person so examined, registered or certified, or to be examined, registered or certified, or persuade
any other person, or permit or aid in any manner any other person, to personate him, in
connection with any examination or registration of application or request to be examined or
registered.
2.22.170 - Political contributions and services.
No member of the Classified Civil Service is under any obligation to contribute to any political
fund or to render any political service to any person or party whatsoever, and no person will be
removed, reduced in grade or salary, or otherwise prejudiced for refusing so to do.
2.22.180 – Penalty for violation.
Any person who willfully violates any of the provisions of this chapter is guilty of a
misdemeanor.
CHAPTER 2.25 - GENERAL PROVISIONS OF BOARDS AND COMMISSIONS
2.25.010 – Purpose and application.
In this Chapter, the City's standing boards, commissions, and committees, collectively, may be
referred to as "permanent committees." The purpose of this chapter is to eliminate separate rules,
bylaws, and procedures for different permanent committees and to provide uniform policies and
procedures for them. The provisions of this chapter apply to all permanent boards, committees,
and commissions, except the Civil Service Commission; provided, that in the event of a conflict
between the provisions of this chapter and those relating to a specific permanent committee, the
more specific provision will govern. This chapter does not apply to Chapter 2.22 PAMC, or to ad
hoc or temporary boards, commissions or committees established by the City Council.
2.25.030 - Terms of permanent committee members.
A. All appointments, except for appointments to fill vacancies, and except for Youth
Advisor Members, will be for four years terms. Each term will begin on March 1st of the year in
which the appointment is made and expire on the last day of February of the year in which the
appointment will expire.
B. The term for Youth Advisor Members shall be from the date of appointment until the
person no longer meets the qualification to serve as a Youth Advisor Member, but in any event
not longer than four years.
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C. Terms will be staggered so that no more than two members' terms expire in the same
year.
D. An appointment to fill a vacancy occurring before the expiration of a regular term will be
for the remainder of that term only.
E. No person will be allowed to serve on a particular permanent committee for more than
two full consecutive terms and may not serve on that permanent committee for four years
following the end of their service on that permanent committee; provided that any person now
serving on a permanent committee on the effective date of this chapter will be entitled to
complete the term that he or she has been appointed to serve.
F.. For any permanent committee that at the time of enactment of this chapter has more
appointed members than are authorized by the modifications to this Code, all current members
will continue to serve until the expiration of their terms at which time their position will expire.
2.25.035. Youth Advisor Members.
In addition to the members specified in chapters 2.26, 2.32, 2.36, 2.68, and 2.70 below, every
permanent committee will have one position for a Youth Advisor. The Youth Advisor will be a
resident of the City, at an age ranging from 14 to 18 at the beginning of the term, a non-voting
member, and be appointed through the process described in section 2.25.050 below. A parent or
guardian of the Youth Advisor Member must give written permission for the member to
participate on the permanent committee.
2.25.040 – Appointments – Criteria.
A. Permanent committee members will be selected to represent a broad spectrum of the
community and will be appointed without regard to political affiliation and in accordance with
the employment prohibitions adopted by the U.S. Equal Employment Opportunity Commission.
B. Criteria used in selecting members includes but will not be limited to the following:
1. Members have displayed an interest in the work of the permanent committee to
which they have applied.
2. Members will not be City employees, provided that elected officials will not be
deemed City employees for purposes of this limitation.
3. Members will be familiar with the rules of procedure and conduct applicable to
permanent committee members.
4. Unless provided otherwise by individual committee compositions, members will be
city residents: their domicile and permanent residence is inside the City Limits of the
City.
2.25.050 - Appointments – Process.
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The process for selection and appointment of members of permanent committees, other than City
Council members, will be uniform for all permanent committees, except in instances where the
process for selection of a member of the permanent committee is directed by state law, in which
case the City will follow that process and procedure. The City Clerk may determine the timeline
to fill the remainder of a vacant term in a process similar to the process below for expiring terms.
For expiring terms, the process and procedure for selecting members of permanent committees
will be as follows:
A. During the summer prior to the expiration of a term of a committee member, the staff to
the committee will notify the committee member and the City Clerk that the term is
expiring.
B. By August 15, the committee staff will prepare a set of written questions to be directed
to all applicants who apply to become members of the committee. The questions will be
written to assess the applicant's aptitude and suitability to carry out the work performed
by the committee. City Council or the City Manager may review and determine the set of
written questions.
C. By September 1, prior to the expiration of the member's term, the City Clerk will post
on the City's website and advertise in the City's legal newspaper an invitation for
applicants. Applications will be accepted until October 31. When no applications are
received the City Clerk can extend the application period. The currently composed City
Council ad hoc committee may also extend the application period.
D. The City Clerk will provide all applicants with the questions and instructions to return
their answers to the City Clerk no later than October 31.
E. The review and selection process will be as follows:
1. Upon vacancy, or prior to the expiration of one or more terms in September or
October, the Council will appoint up to three Councilmembers to serve on an
ad hoc committee to review applications for each permanent committee. The
members of the ad hoc committee will consist of up to three Council members,
one (1) member from the permanent committee, other than the Chair, selected
by the Permanent Committee Chair, and one (1) staff member from the city
department that staffs the permanent committee. All members will be voting
members.
2. The ad hoc committee will review the applications for membership on the
permanent committee. The ad hoc committee will meet and review answers
submitted by applicants, and schedule interviews if desired. The members of
the committee will make a recommendation to City Council about the best
qualified candidate. If the recommendation is not unanimous, the dissenting
members of the ad hoc committee may also provide written or oral input to the
Council, and, if requested, may provide their input in executive session under
RCW 42.30.110(1)(h) (“To evaluate the qualifications of a candidate for
appointment to elective office.”).
3. The City Council will review the recommendations from the ad hoc committee.
If the Council deems it beneficial, it may conduct interviews. The Council will
make appointments to the permanent committees.
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F. The City Council, at a regularly scheduled meeting, will appoint committee members to
the expiring or vacated term.
G. For appointment of City Council members to permanent committees, the Mayor will
nominate the City Council member appointees as part of the process of assigning
Councilmembers to Boards and Committees in January of even years. Such appointments
are subject to approval by the Council.
2.25.055 – Training Required.
A. Within 6 months of appointment, and annually thereafter, every member of a Permanent
Committee will attend training in the Open Public Meetings Act, ethics for municipal officials,
and the Public Records Act.
B. The City Clerk is authorized to determine the time, manner, place, and content of such
training.
2.25.060 – Removal of Permanent Committee Members.
A. A member of a permanent committee is automatically removed after failing to attend three
consecutive regular meetings of the committee. There are no excused absences, however the
removed member is not prohibited from re-applying for the position and is for this purpose only,
exempt from the four year break in 2.25.030(E).
B. The City Council may remove a member of a permanent committee prior to the expiry of
the member’s term for one or more of the following reasons:
1. Incompetency, inefficiency, or inattention to or dereliction of duty with regard to the
work on the committee.
2. Dishonesty, discourteous treatment of staff, members of the public, or other
committee members, or any other act or omission that is prejudicial to the committee, the
City, or City staff.
3. Other good cause, as determined by the City Council, in its sole discretion, sufficient
to show cause for removal of the member.
C. A request to remove a permanent committee member may be submitted to the City Attorney
in writing by any member of the permanent committee or by the City Manager. Such a request
must cite applicable subsections from section B above and provide specific facts to support
the request.
1. The City Attorney may determine that the request does not contain sufficient evidence t o
warrant dismissal under this section, and if so the City Attorney will notify City Council of
the decision in executive session, which will end the procedure unless the Council initiates
additional action.
2. If the City Attorney determines the request does contain sufficient evidence to be considered
good cause under this section, then within five days of receiving the request the City Attorney
will notify the member who is the subject of the request, provide the member a copy of the
request, notify the member of their right to request “a public hearing or a meeting open to the
public” per RCW 42.30.110(f), and request a written response within 14 days or confirm that
the member will not be providing a response.
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D. After receiving the request, the City Council may consider the request and its basis in open
session or in executive session.
1. If the request is first considered in executive session no action will be taken in
executive session. The member who is the subject of the request may request “a public
hearing or a meeting open to the public” per RCW 42.30.110(f).
2. The Council in open session may then determine what further actions it will take. It
may:
a. Take no action;
b. Enter into the minutes of the meeting a statement that the request to remove
was considered; and that the City Council will not take further action on the
request;
c. Vote to remove the member;
d. Initiate such further steps as it deems necessary and appropriate to evaluate the
request to remove the member and then make a decision on the request.
2.25.065 - Suspension of Permanent Committee Members
A. If the City Manager has probable cause that a member’s service on a permanent committee is
a substantial risk to public health or safety, the City Manager may suspend the member and
prohibit their participation as a member of the permanent committee. The City Manager should
attempt to consult with the City Attorney, Committee Chair, and Mayor prior to making this
decision, but if time is of the essence the City Manager can act unilaterally. Regardless, the City
Manager must then immediately draft a request to remove the member and follow the procedure
in PAMC 2.25.060. If the removal process does not result in the member’s removal, then the
member’s suspension is automatically terminated at the conclusion of the removal proceeding.
2.25.070 – Rules of Procedure.
A. The Port Angeles City Council Rules of Procedure will be the rules of procedure for all
permanent committees.
B. Each permanent committee will elect its own chair and vice-chair in March of each year from
among its members. The City Manager must designate a staff member to be secretary for the
committee.
C. For purposes of conducting the permanent committee’s business, exercising its powers and
for all other purposes, a quorum of the permanent committee consists of a simple majority of
the filled positions.
D. All meetings of the City’s permanent committees will be noticed and held in accordance with
the Open Public Meetings Act, chapter 42.30 RCW.
December 17, 2024 G - 14
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E. To the extent possible, all meetings of all permanent committees will be held in the City
Council chambers where there is equipment to facilitate virtual meeting participation.
F. All regular meetings of permanent committees will allow at least one public comment
opportunity at the meeting. The process for public comment at permanent committees will be
the same rules that apply during City Council meetings. Permanent committees do not address
quasi-judicial matters, which are the jurisdiction of the City’s Hearing Examiner and
potentially City Council.
G. The staff of the permanent committee will keep minutes of all meetings held and all business
transacted. The format for minutes will be action minutes that record the actions taken and the
respective members’ positions, but not discussion. All records of the permanent committee
will be open for public inspection, except those that may be exempt from public disclosure
under State law.
2.25.080 – Staff Liaison Support.
The City Manager must designate a City staff member to provide administrative support for each
permanent committee and act as the committee’s Secretary, including being responsible for
written action minutes of the committee's meetings, publication of meeting notices, and other
administrative and clerical functions for the committee. Such staff will work under the direction
of the City Manager. The permanent committees are not authorized to direct staff.
2.25.085 – Work Plans for the Permanent Committees.
A. Permanent Committee’s work that would lead to recommendations to City Council will
follow state law requirements, municipal code requirements, an adopted work plan, or the
Council-approved department workplan. Work plan items may originate from the City Council,
the Permanent Committees, or from staff.
1. For work plan items originating from the City Council:
a. The Council will direct the permanent committee to address the item and may
appoint a member of Council to act as liaison to the board until the permanent
committee has completed work on the item and prepared either a report or a
recommendation for the Council.
b. The Council liaison will attend the next meeting of the permanent committee to
explain the work plan item.
c. Once the permanent committee has completed its work on an item, the Chair or
the Chair’s designee will present a report on that item to City Council.
2. For work plan items originating from the permanent committees:
a. By majority vote, the permanent committee may request City Council approval to
address a specific work plan item. The committee Chair or the Chair’s designee
will present the request to the City Council or the City Manager and answer
December 17, 2024 G - 15
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questions about the work plan item, if necessary. The committee must provide the
City Council with specific information about their intended end product.
3. For work plan items originating from City staff:
a. Staff may make recommendations for adding permanent committee work plan
items to City Council by:
i. Notifying the members of the relevant Permanent Committee of the
suggested work plan item and its intended end product, and
ii. Identifying the staff work plan item that the suggested item supports.
2.25.090 - Compensation.
Permanent committee members will serve without compensation.
2.25.100 - Rights and Duties of Permanent Committee members
A. Permanent Committee members have the same right of inquiry as recognized for City
Councilmembers in RCW 35A.13.120 and limited in scope to the subject matter and staff
members relevant to the work of the Permanent Committee. Committee support staff should
promptly answer Permanent Committee members’ requests for information or inform the
member that staff capacity does not allow for answering the inquiry. Permanent Committee
members’ questions and requests for information are only Public Records Requests if
specifically specified as such by the Permanent Committee member.
B. Permanent Committee members are required to act in the best interest of the City, including:
1. Giving reasonable care and attention to their responsibilities, including considering all
materials available to them before making a decision, seeking additional input if the
materials before them are not enough to make a decision, and not simply accepting the
information presented but assessing the information with a critical eye.
2. Exercising independent judgement and acting without personal economic conflict. A
Permanent Committee member who has a conflict of interest or who may appear to have
a conflict of interest should identify the conflict publicly and recuse themself from the
decision making process by leaving the room.
3. Ensuring the City is following its policies and complying with the law. If Permanent
Committee members identify an actual or probable breach of duty or law, they should
report it up the chain of supervision authority by first reporting to the Department
Director, then the City Manager, and finally the City Council (Note that Permanent
Committee members nor the Permanent Committee as a body, do not supervise any City
staff).
2.25.110 - Public Transparency
A. The staff liaison for each Permanent Committee will ensure that the public webpage for the
committee contains the following information:
December 17, 2024 G - 16
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1. The time and location of regular meetings of the committee, and a link to the meeting
agenda page.
2. The current committee workplan, and department workplan, as well as a link or
directions to an archive of retained past workplans.
3. The current committee member names, city email addresses, and each member’s start
date on the committee and current term expiration date. Optionally, committee members
may submit for inclusion a biography (250 words or less), portrait photo, and the
committee member’s personal phone number.
4. The email address of the staff liaison to the committee.
CHAPTER 2.26 - PUBLIC SAFETY ADVISORY BOARD
2.26.010 - Board established, and purpose.
A. There is established a Public Safety Advisory Board. The Board is to advise and make
recommendations to, and as requested by, the City Council, City Manager, Chief of Police, and
Fire Chief concerning the provision of public safety services within the City. The committee may
make recommendations on ways to enhance Police Department and Fire Department-community
relations, make recommendations on ways to promote public awareness of the City's Police and
Fire services and programs, review and make recommendations concerning Police and Fire
Department policies, procedures, programs, accreditation standards, and budgetary implications,
and make recommendations regarding legislative changes affecting public safety services in Port
Angeles.
B. Notwithstanding the broad duties of the Board under subsection A of this section, the Board
will have no power or authority to investigate, review, or otherwise participate in matters
involving specific public safety personnel or specific public safety related incidents unless
specifically requested by the Police Chief, Fire Chief or City Manager, or designated by state
law.
2.26.020 – Composition and criteria.
The Board is composed of seven City residents meeting the criteria found in PAMC 2.25.040.
2.26.040 - Meeting schedules.
The Board will hold nine regular meetings annually. Regular meetings of the Board will be held
at 6:00 P.M. on the third Wednesday of each month, except during the month of August provided
that the Chair of the Board is authorized to cancel a regular meeting in the event there are no
substantive agenda items to consider. With the approval of the City staff liaison, the Chair, or the
Board by motion, may schedule special meetings.
December 17, 2024 G - 17
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CHAPTER 2.32 - PARKS, RECREATION AND FACILITIES COMMISSION
2.32.010 – Commission established, and purpose.
There is established a Parks, Recreation and Facilities Commission. The Commission advises
and makes recommendations to, and as requested by, the City Council, City Manager, and
Director of Parks and Recreation on all matters relating to park, recreation, facilities, and all
other matters as the City Council may deem appropriate. The Commission may make
recommendations on ways to enhance Parks and Recreation Department community relations,
concerning Parks and Recreation Department policies, procedures, programs, and standards, on
how to promote public awareness of the Parks and Recreation Department’s services and
programs, and regarding legislative changes affecting Parks and Recreation Department services
in Port Angeles.
2.32.020 – Composition and criteria.
The Board is composed of seven City residents meeting the criteria found in PAMC 2.25.040.
2.32.040 - Meetings.
The Commission will hold nine regular meetings annually. Regular meetings of the Commission
will be held at 6:00 P.M. on the third Thursday of each month except during the month of August
provided that the Chair of the Board is authorized to cancel a regular meeting in the event there
are no substantive agenda items to consider. With the approval of the City staff liaison, the
Chair, or the Commission by motion, may schedule special meetings.
CHAPTER 2.36 - PLANNING COMMISSION
2.36.010 – Commission established and purpose.
There is hereby established a City Planning Commission. The Commission advises on all matters
relating to land use planning and comprehensive planning. The Commission may make
recommendations on ways to enhance Community and Economic Development Department’s
community relations; review and make recommendations concerning Community and Economic
Development Department policies, procedures, programs, and standards; make recommendations
on how to promote public awareness of the Community and Economic Development Department
services and programs; and review and make recommendations regarding legislative changes
affecting Community and Economic Development Department services in Port Angeles.
2.36.020 – Composition and criteria.
A. The Commission will consist of seven members.
December 17, 2024 G - 18
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B. In addition to the general criteria set forth in PAMC 2.25.040, members of the Planning
Commission must:
1. Have an understanding of: (1) the benefits to the community of zoning and
planning; and (2) the scope and purpose of the City's Comprehensive Plan; and
2. Reside in the City.
2.36.040 – Meetings.
The Commission will hold nine regular meetings annually. Regular meetings of the Commission
will be held at 6:00 P.M. on the fourth Wednesday of each month except during the month of
August provided that the Chair of the Board is authorized to cancel a regular meeting in the
event there are no substantive agenda items to consider. With the approval of the City staff
liaison, the Chair, or the Commission by motion, may schedule special meetings.
2.36.060 - Preparation of Comprehensive Plan.
The Planning Commission may recommend to the City Council a Comprehensive Plan designed
for the benefit of the City as provided by law and prepared as a whole, or may recommend parts
or any amendment, extension or addition thereto. Before such recommendations are made to the
City Council, the Planning Commission will hold a public hearing thereon.
CHAPTER 2.40 - PORT ANGELES FORWARD COMMITTEE
Chapter 2.40 PAMC is repealed in its entirety.
CHAPTER 2.68 - UTILITY ADVISORY COMMITTEE
2.68.010 - Committee established.
There is established a Utility Advisory Committee. The Committee advises and makes
recommendations on all matters relating utilities. The Committee may make recommendations to
enhance Department of Public Works and Utilities community relations; concerning the
Department of Public Works and Utilities policies, procedures, programs, standards, and
budgetary implications; on ways to promote public awareness of Department of Public Works
and Utilities services and programs; and regarding legislative changes affecting Department of
Public Works and Utilities services in Port Angeles.
2.68.020 – Composition and criteria.
December 17, 2024 G - 19
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The Committee will consist of seven full-time members meeting the following criteria in addition
to that found in PAMC 2.25.040:
A. Three members of the Committee will be current City Council members.
B. Four members representing the community at large who must be city residents.
The Committee will also include two part time members meeting the following criteria in addition
to that found in PAMC 2.25.040:
A. One part-time member must represent the industrial customers of the City's utilities and
need not be a city resident. For purposes of this section, "industrial customers" means
those customers who are served under the City's industrial transmission rate classification.
This member only votes on utility rates that include industrial rates, does not count as a
committee member for purposes of quorum, and is only required to attend meetings that
consider the Cost of Service Assessments that include industrial rates.
B. One part-time member must represent high users of emergency medical services in the
City, such as but not limited to adult family homes, boarding homes/assisted living
facilities, and nursing homes. This member does not need to be a city resident. This
member only votes on Medic I rates, does not count as a committee member for purposes
of quorum, and is only required to attend meetings that consider the Medic I Cost of
Service Assessment.
2.68.040 - Meetings.
The Committee will hold nine regular meetings annually. Regular meetings of the Committee
will be held at 3:00 P.M. on the second Tuesday of each month except during the month of
August provided that the Chair of the Board is authorized to cancel a regular meeting in the
event there are no substantive agenda items to consider. With the approval of the City staff
liaison, the Chair, or the Committee by motion, may schedule special meetings.
CHAPTER 2.70 - LODGING TAX ADVISORY COMMITTEE
2.70.010 - Committee established and purpose.
There is created the Port Angeles Lodging Tax Advisory Committee. The Committee, pursuant
to RCW 67.28.1816, makes recommendations to City Council for the expenditure of lodging tax
funds; advises and make recommendations on matters relating to collection and expenditure of
lodging tax funds in Port Angeles; encourages individuals and community groups to participate
in lodging tax sponsored programs and services; and reviews and makes recommendations
regarding legislative changes affecting the collection and expenditure of lodging tax in Port
Angeles.
2.70.020 – Composition and criteria.
December 17, 2024 G - 20
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A. Composition. The Lodging Tax Advisory Committee is composed of the following seven
members:
1. One City Council member.
2. Two members who are representatives of businesses required to collect the lodging
excise tax.
3. Two members who are persons involved in activities authorized to be funded by lodging
excise tax revenue.
4. Two citizen-at-large members who neither represent businesses required to collect the
lodging excise tax nor are persons involved in activities authorized to be funded by the
lodging excise tax. The two citizen-at-large members will be voting members.
In the event that the City Council does not receive a sufficient number of applications
for vacant citizen-at-large positions that meet this criteria, the Council may appoint
citizen-at-large positions without the restrictions, so long as the number of members
who are representatives of businesses required to collect tax under this chapter will be
equal to the number of members who are involved in activities authorized to be funded
by revenue received under this chapter.
B. Additional criteria. Members must meet the following criteria, in addition to that found in
PAMC 2.25.040:
1. Members must have declared in their applications which category of membership they
are applying for, so that members will be eligible for only one of the categories set forth
in PAMC 2.70.030.A.
C. Terms. The term of office will be two years.
2.70.040 – Meetings.
The Committee will hold 3 meetings annually. With the approval of the City staff liaison, the
Chair, or the Committee by motion, may schedule special meetings.
As required by RCW 67.28.1817, the City Council member will chair the Committee.
December 17, 2024 G - 21
Date: December 17, 2024
To: City Council
From: Sarina Carrizosa, Finance Director
Nathan West, City Manager
Subject: Utility Base Rate – Voluntary Shutoff of Service
Background / Analysis: In 2021, City Council began a process to consider additional options for
revenue that will continue to support the programs and services within the City’s budget. Several options
were considered that would assist in balancing the Citywide budget including offsetting the City’s cost to
perform services and vacant property fees. As part of this discussion the Utility Advisory Committee (UAC)
discussed charging vacant properties base rates that are serviceable by available utilities. The UAC passed
a recommendation to Council at the August 22, 2023 meeting to adopt “an ordinance that all vacant
properties, with or without a structure, that are serviceable by available utilities and solid waste routes be
charged the minimum of the utility base rate in accordance with regular utility bill cycles, unless prohibited
by law.” In addition, City Council approved the adoption of this ordinance in the City’s Strategic Plan.
Staff is recommending the changes for charging base rates to residential and commercial vacant properties
in two phases with the first phase including applying charges to voluntary disconnections and the remaining
vacant properties that are not currently connected to City utilities, but that are inside of the City’s service
area, as a second phase in this process. The second phase is significantly more time intensive and will
require the assessment of all vacant property within the City to determine ownership and work with these
property owners to create City utility accounts for billing. Staff are recommending an addition to the Port
Angeles Municipal Code (PAMC) section 13.16.010 that grants the City the authority to charge the base
rate for all services provided regardless of use or consumption. It is intended that this would apply to all
utility account types including residential and commercial customers.
Summary: The Utility Advisory Committee has sent a favorable recommendation to City Council to
consider charging a base rate to all vacant properties as well as voluntary disconnection from the
system. City Council has further prioritized this through the Strategic Plan. Staff is recommending a
change to the section 13.16.010 of City Code to grant authority to charge base rates to all properties in
which utility service is available regardless of the usage or consumption of these utilities. This is the
second reading of the ordinance adopting this change. Since the first reading there have not been any
changes to the ordinance.
Funding: It is expected these changes will generate additional revenue in the Electric, Water, Wastewater,
Solid Waste and Medic 1 funds.
Recommendation: Staff recommends City Council:
1. Conduct the second reading of the ordinance amending section 13.16.010 of the Port Angeles
Municipal Code relating to Utility Account Fees, and
2. Adopt the ordinance.
December 17, 2024 G - 22
The City is required to ensure there are specific amounts of available power and water to City customers
regardless of use. Further, the City must plan for ability to provide the services of all utilities to every
customer that is currently connected to the City’s utility system. This includes adequate staffing levels. The
reservation of utilities and consideration of service levels is costly to the City and its rate payers. The change
to require all users to pay base rates for voluntary disconnection of services allows these costs to be shared
without overburdening other rate payers utilizing the system.
This is the second reading and adoption of the ordinance amending section 13.16.010 of the Port Angeles
Municipal Code relating to Utility Account Fees.
Funding: It is expected these changes will generate additional revenue in the Electric, Water, Wastewater,
Solid Waste and Medic 1 funds.
December 17, 2024 G - 23
1
ORDINANCE NO. __________
AN ORDINANCE of the City of Port Angeles, Washington, amending section
13.16.010 of the Port Angeles Municipal Code relating to
Utility Account Fees.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Section 13.16.010 of the Port Angeles Municipal Code is hereby amended to read
as follows:
13.16.010 – Utility accounts – Fees.
A.The City Manager will keep an account for electric current, water, sewer and solid waste
service used by any person, business, or other entity within the City, and for the monthly Medic I
Program charge to be paid by every utility account within the City.
B.All rates, charges and fees for electric current, water, and sewer and solid waste service,
monthly Medic I Program, or other provision of utility service are set forth in a resolution authorized
by Chapter 1.25 PAMC, see Appendix B for rates, charges and fees.
C.Every property in the City that has utility service available to it shall pay the base rate, as
approved in the Utility Master Rate Schedule, for each available utility without regard to whether
utility service is being consumed at that property.
Section 2. - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or ordinance numbering, section/subsection numbers and any references thereto.
December 17, 2024 G - 24
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Section 3. - Severability. If any provisions of this Ordinance, or its application to any person or
circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 4. - Effective Date. This Ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the _____ day of ___________, 2024.
_______________________
Kate Dexter, Mayor
APPROVED AS TO FORM:
_____________________________
William E. Bloor, City Attorney
ATTEST:
_____________________________
Kari Martinez-Bailey, City Clerk
December 17, 2024 G - 25
Date: December 17, 2024
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Final Allocation of American Rescue Plan Act (ARPA) Funding
Background / Analysis:
In 2021, the City received notification from the Office of Financial Management (OFM) that we would be
receiving $5,646,884 from the American Rescue Plan Act (ARPA) funding. Since that time Council has
carefully and thoughtfully obligated this funding to needs in the Port Angeles community that will have
the most impact for recovery since the pandemic including housing, childcare needs, staffing needs, small
business assistance, utility relief and HVAC systems at City facilities. To-date over $5.4M has been spent
on these projects and programs. The full list of obligated funding is below:
Summary: In 2021, the City received notification from the Office of Financial Management (OFM) that
we would be receiving $5,646,884 from the American Rescue Plan Act (ARPA) funding. This funding
has been obligated by City Council over the last several years for housing, childcare needs, staffing
needs, small businesses, utility relief and HVAC systems. This funding has limitations for final
obligations, with an approved agreement for spending, that must occur prior to December 31, 2024, with
final spending to occur by December 31, 2026. $198,290 remains unobligated from the original $5.6M
allocation and is being recommended for use on the Fire Hall HVAC/Solar at this time. In addition,
$87,500 in funding originally obligated for housing must be re-obligated as an existing agreement for
services is not in place. This funding is also recommended for use on the HVAC at this time. Finally, it is
also recommended that the agreements for the Boys and Girls Club of the Olympic Peninsula and Habitat
for Humanity of Clallam County be extended from December 31, 2024 to December 31, 2025.
Funding: All recommendations will be funded from the $5,646,884 received from the American Rescue
Plan Act (ARPA).
Recommendation: Staff requests that Council:
1) Approve the amendment to the Agreement for the Boys and Girls Club of the Olympic Peninsula
extending the end date from December 31, 2024 to December 31, 2025,
2) Approve the amendment to the Agreement for Habitat for Humanity of Clallam County
extending the end date from December 31, 2024 to December 31, 2025,
3) Pass the resolution approving the re-obligation of $87,500 from ARPA funding originally
obligated to housing to the Fire Hall HVAC replacement and the obligation of remaining
available ARPA funds in the amount of $198,290 for use on the Fire Hall HVAC replacement
project.
December 17, 2024 H - 1
Guidance from the Department of Treasury regarding the use and obligation of these funds includes the
requirement for all obligation of funds prior to December 31, 2024 with spending occurring prior to
December 31, 2026. Obligation of funds must also include an agreement in place for spending. At this
time approximately $198,290 remains in existing ARPA funding that has not been obligated.
Obligated Program/Expense Total
Obligation Use of Funds
Development of Affordable Housing -
$1,000,000 Total Obligation
* Temporary Housing Coordinator $225,000 Staff member to address housing needs
* Peninsula Housing Authority $250,000 To support affordable housing project known as
Shane Place.
* Habitat for Humanity $100,000 To help maintain, retain, and rehabilitate the
community's existing housing stock.
* Peninsula Behavioral Health $337,500 To support affordable housing through the
acquisition/development of the All View Motel
* Remaining Housing Obligation $87,500 Unallocated
Temporary City Hall Attendant $194,000 Staff member to provide initial customer service
interactions, direction and access
Temporary Communication Position $194,000 Staff member to provide public communication
regarding City business
Temporary Project Manager $225,000 Staff member to address capital project backlog
Pandemic expense reimbursement $100,000 Internal pandemic related personnel costs and
supplies
Past Due Utility Bill Relief $250,000 Assistance to utility customers that were
financially impacted by the pandemic
Public Meetings Technology $50,000 Technology purchase to allow hybrid meeting
options
Tourism/Travel Industry Support
(Blackball Ferry)
$500,000 Assistance to support operation of a key tourism
industry including the Black Ball ship and dock
maintenance
ERP/Software Needs $133,900 Support of the City’s ERP replacement to allow
better customer interactions and security
Center for Inclusive Entrepreneurship $40,000 Promotion of post-pandemic small business
support and development
Olympic Peninsula YMCA $250,000 Construction of a new childcare facility specific
for children 0-5 years of age
Shore Metro Park District $98,700 Reduced fees and additional programs for
childcare programs
Boys and Girls Club of the Olympic
Peninsula
$106,400 Reduced Client fees and extended hours of
operation for the childcare facility
Port Angeles Food Bank $220,000 Provide food support to families in need
impacted by the pandemic.
Port Angeles Waterfront Center (Field
Hall Arts and Events Center)
$300,000 Provide support to a tourism related facility
City of Port Angeles Senior Center
HVAC Upgrade
$1,792,110 Replacement of an HVAC system at a facility
utilized for emergency purposes.
Total $5,454,110
December 17, 2024 H - 2
Additionally, $87,500 in obligated housing funding remains without an agreement and must be re-
obligated prior to year-end or it will be returned to the Department of Treasury. Staff is recommending
the use of these remaining funds for use on the Fire Hall HVAC system replacement, solar panels and
battery backup. The City currently has an existing agreement in place with Trane for these services and
as a result will meet the full obligation requirements of the ARPA funding.
Additionally, there are two organizations, the Boys and Girls Club of the Olympic Peninsula and Habitat
for Humanity of Clallam County, with agreements for ARPA funds that have expiration dates of
December 31, 2024, Both have requested extensions for the use of this funding to continue to support the
community. At this time Staff is also recommending an amendment to both agreements to extend the date
to December 31, 2025.
It is necessary to complete the final obligate these funds to ensure the City will not be required to return
ARPA funds to the Department of the Treasury.
Funding Overview:
All recommendations will be funded from the $5,646,884 received as a result of the American Rescue
Plan Act (ARPA).
Attachments:
1) Amendment to the Agreement for the Boys and Girls Club of the Olympic Peninsula
2) Amendment to the Agreement for Habitat for Humanity of Clallam County
3) Resolution approving the re-obligation of $87,500 from ARPA funding originally obligated to
housing to the Fire Hall HVAC replacement and the obligation of remaining available ARPA
funds in the amount of $198,290 for use on the Fire Hall HVAC replacement project.
December 17, 2024 H - 3
AMENDMENT TO
ARPA SUBRECIPIENT AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES
AND
BOYS & GIRLS CLUBS OF THE OLYMPIC PENINSULA
THIS AMENDMENT is made and entered into as of the date of the last signature affixed below
by and between the City of Port Angeles, a non-charter code city and municipal corporation of
the State of Washington, (hereinafter called the “City”) and Boys & Girls Clubs of the Olympic
Peninsula (hereinafter called the “Subrecipient”).
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the
parties hereto agree as follows:
SECTION 1
The City entered into the existing AGREEMENT with the Subrecipient on January 7, 2022, (the
AGREEMENT). The term of the AGREEMENT was set to expire on December 31, 2024. The City
and the Subrecipient agree to extend the term of the agreement for an additional year . This
extension of the term of this agreement is necessary to the purpose of this funding agreement
because it is necessary to allow the Subrecipient to coordinate use of other funding grants.
SECTION 2
I TIME OF PERFORMANCE
Term of the Agreement:
Paragraph 1 of the AGREEMENT is amended to read in its entirety as
2. Effective Date and Term. This Agreement shall commence when last executed by all
parties and remain in effect until December 31, 202 5, unless terminated by the City in writing
for cause as specified in the Termination section of this agreement.
SECTION 3 – RATIFICATION
December 17, 2024 H - 4
Except as modified herein, the original AGREEMENT is confirmed and ratified, In WITNESS
WHEREOF, the parties hereto have executed this Amendment to the AGREEMENT as of the
date of the last signature affixed below.
CITY OF PORT ANGELES BOYS & GIRLS CLUBS OF THE OLYMPIC
PENINSULA
By:__________________________ By:______________________________
Nathan A. West, City Manager , Chief Executive Officer
Date:_________________________ Date:____________________________
ATTEST:
______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
______________________________
William E. Bloor, City Attorney
December 17, 2024 H - 5
AMENDMENT TO
ARPA SUBRECIPIENT AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES
AND
HABITAT FOR HUMANITY OF CLALLAM COUNTY
THIS AMENDMENT is made and entered into as of the date of the last signature affixed below
by and between the City of Port Angeles, a non-charter code city and municipal corporation of
the State of Washington, (hereinafter called the “City”) and Habitat for Humanity of Clallam
County (hereinafter called the “Subrecipient”).
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the
parties hereto agree as follows:
SECTION 1
The City entered into the existing AGREEMENT with the Subrecipient on October 19, 2021, (the
AGREEMENT). The term of the AGREEMENT was set to expire on December 31, 2024. The City
and the Subrecipient agree to extend the term of the agreement for an additional year . This
extension of the term of this agreement is necessary to the purpose of this funding agreement
because it is necessary to allow the Subrecipient to coordinate use of other funding grants.
SECTION 2
I TIME OF PERFORMANCE
Term of the Agreement:
Paragraph 1 of the AGREEMENT is amended to read in its entirety as
2. Effective Date and Term. This Agreement shall commence when last executed by all
parties and remain in effect until December 31, 202 5, unless terminated by the City in writing
for cause as specified in the Termination section of this agreement.
SECTION 3 – RATIFICATION
December 17, 2024 H - 6
Except as modified herein, the original AGREEMENT is confirmed and ratified, In WITNESS
WHEREOF, the parties hereto have executed this Amendment to the AGREEMENT as of the
date of the last signature affixed below.
CITY OF PORT ANGELES HABITAT FOR HUMANITY OF CLALLAM
COUNTY
By:__________________________ By:______________________________
Nathan A. West, City Manager , Chief Executive Officer
Date:_________________________ Date:____________________________
ATTEST:
______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
______________________________
William E. Bloor, City Attorney
December 17, 2024 H - 7
1
RESOLUTION NO.
A RESOLUTION of the City Council of the City of P ort Angeles,
Washington, approving funding from the American Rescue Plan Act
(ARPA) for a Fire Hall HVAC project.
WHEREAS, in 2021, the Office of Financial Management (OFM) awarded d the
City $5,646,884 from in American Rescue Plan Act (ARPA) funding; and
WHEREAS, at this time, there are $198,290 in unobligated ARPA funds; and
WHEREAS, at this time, there are $87,500 in ARPA funds that were set aside for
housing but have not been spent, and the City does not have an agreement in place for
spending those funds; and
WHEREAS, during the August 16, 2022 City Council meeting, during an ARPA
funding update, staff recommended the use of ARPA funding for projects that, among others,
included upgrading the HVAC system at the Port Angeles Fire Hall; and
WHEREAS, the Council now finds and declares that upgrading the HVAC system
including solar and battery backup at the Fire Hall is an essential need and should proceed
without delay,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles, Washington:
THAT the City Manager is hereby authorized to allocate use ARPA funding to
upgrade the HVAC system for the Port Angeles Fire Hall in the amount of $198,290;
AND, THAT the City Manager is hereby authorized to re-allocated an additional
amount of $87,500 in ARPA funding to the Fire Hall HVAC system project;
AND, THAT the City Manager is authorized to sign any contracts/documents with
TRANE Technologies Inc. and Washington State Department of Enterprise Services as
necessary to accomplish the Fire Hall HVAC project;
AND, THAT the City Manager is authorized to negotiate such details, conditions,
contract amendments, subrecipient agreements, and other terms as appropriate to carry out the
funding authorized above.
December 17, 2024 H - 8
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PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 17th day of December, 2024.
_______________________________
Kate Dexter, Mayor
ATTEST:
_______________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
December 17, 2024 H - 9
Date: December 17, 2024
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Resolution Authorizing the Redemption of the 2015 Electric Revenue Refunding Bonds
Prior to Maturity
Background / Analysis: The City became eligible for an early call of the 2015 Electric Revenue
Refunding Bonds on September 1, 2024, which funded the expansion of utility services in the Western
Urban Growth Area (WUGA). This opportunity allows the City to either refinance these bonds for a
lower interest rate or to redeem the bonds. Based on Staff analysis and consultation from the City’s bond
advisor, Staff is recommending the redemption of these bonds.
Currently there are reserves available that were previously restricted as part of the requirements of this
bond and can be used for the redemption of the 2015 bonds. The use of the restricted reserves is allowable
and would be consistent with Financial Policies as this would be a one-time expense and would maintain
a 60-day cash reserve in these utilities. It is also consistent with Council goals to reduce the amount of
City debt.
It is estimated that redeeming this bond early would save the City $5,400 of interest payments in the 2025
Electric utility fund budget. In addition, early redemption of these bonds will eliminate the amount of
staff resources required for annual bond accounting and reporting as well as free up the remaining reserve
held for this debt for funding Electric Utility capital projects.
Funding Overview: Funding is available in the amount of $135,000 in the Electric utility from
restricted reserves held as a requirement for the 2015 bond issue. Cash in this fund will remain at the 60-
day cash requirement per financial policies after the redemption occurs.
Attachment: Resolution authorizing the redemption of the 2015 Electric Revenue Refunding bonds
prior to maturity.
Summary: In 2015 the City issued bonds to cover expenses for utility expansion in the Western Urban
Growth Area (WUGA) in the Electric utility for various capital projects in these funds. These bonds are
callable effective September 1, 2024, meaning the City is eligible to refinance these bonds for a lower
interest rate or to redeem the bonds prior to maturity. Based on Staff analysis and consultation from the
City’s bond advisor, Staff is recommending the redemption of these bonds. Staff is seeking Council
approval to redeem the bonds in the amount of $135,000 prior to maturity.
Funding: Funding is available in the amount of $135,000 in the Electric utilities from restricted reserves
held as a requirement for the 2015 bond issue. Cash in this fund will remain at the 60-day cash
requirement per financial policies after the redemption occurs.
Recommendation: Pass the resolution authorizing the redemption of the 2015 Electric Revenue
Refunding bonds prior to maturity.
December 17, 2024 H - 10
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF PORT ANGELES,
WASHINGTON, AUTHORIZING THE REDEMPTION PRIOR
TO MATURITY OF THE CITY’S ELECTRIC REVENUE
REFUNDING BONDS, SERIES 2015, AND CERTAIN
MATTERS RELATED THERETO.
WHEREAS, the City of Port Angeles, Washington, a municipal corporation of the State of
Washington (the “City”), owns, operates and maintains an electric utility system (the “Electric
System”) for borrowing purposes; and
WHEREAS, the City has issued and has outstanding the following Electric System revenue
bonds:
Designation
Authorizing
Ordinance
Date of
Bonds
Principal Amount
Outstanding as of
November 1, 2024
Electric Revenue Refunding Bonds, Series 2015
(the “2015 Bonds”) 3529 02/05/2015 $135,000
WHEREAS, the 2015 Bonds maturing on or after September 1, 2025 are subject to
redemption prior to maturity at the option of the City on any date on or after September 1, 2024;
and
WHEREAS, based on the recommendation of City staff, the City Council (the “Council”)
has determined that it is in the best interest of the City to redeem the outstanding 2015 Bonds prior
to maturity as described herein; and
WHEREAS, the City has budgeted for and has available revenues of the Electric System
for the redemption contemplated herein;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port Angeles:
Section 1. Authorization of Redemption. The Council hereby authorizes the use of
available revenues of the Electric System and reserve funds for the purpose of effecting the
redemption of the 2015 Bonds (the “Redeemed Bonds”) and paying costs associated with such
redemption.
Section 2. Plan of Redemption. The City Manager, Finance Director, and
Management Accountant/Treasurer (each, a “Designated Representative”) are each hereby
authorized and directed to transfer the funds necessary, from the source identified in Section 1, to
the bond registrar/paying agent for the 2015 Bonds to cause the Redeemed Bonds to be redeemed
on December 18, 2024. The Designated Representatives are each hereby directed to select the
Redeemed Bonds to be refunded prior to maturity. The City has provided, or will cause to be
provided, conditional notice of redemption of the Redeemed Bonds in the manner provided in the
December 17, 2024 H - 11
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10123 jf30fz430t
ordinance authorizing the 2015 Bonds (the “2015 Bond Ordinance”). The City hereby calls the
Redeemed Bonds for redemption in accordance with the provisions of the 2015 Bond Ordinance.
Section 3. Severability. If any provision in this resolution is declared by any court of
competent jurisdiction to be contrary to law, then such provision shall be null and void and shall
be deemed separable from the remaining provisions of this resolution and shall in no way affect
the validity of the other provisions of this resolution or of the Redeemed Bonds.
Section 4. General Authorization. The Designated Representatives, each acting
singly, and the other officers, agents and employees of the City shall be and each of them is hereby
authorized, empowered and directed to execute and deliver such other documents and agreements,
and to take such other actions as in their judgment may be necessary or desirable in order to carry
out the terms of, and complete the transactions contemplated by, this resolution. The signature of
one Designated Representative shall be sufficient to bind the City.
Section 5. Ratification. All actions taken by the Designated Representatives and the
other officers, agents and employees of the City pursuant to or in anticipation of the authority of
this resolution but prior to its effective date are hereby ratified, confirmed and approved.
PASSED by the City Council of the City of Port Angeles, Washington, at a meeting of the
Council held on _____________ __, 2024.
CITY OF PORT ANGELES, WASHINGTON
Kate Dexter, Mayor
ATTEST:
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
Pacifica Law Group LLP, Bond Counsel
December 17, 2024 H - 12
Date: December 17, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Derrell Sharp, Fire Chief
Scott Curtin, Public Works and Utilities Director
Shannen Cartmel, Community and Economic Development Manager
Subject: Resolution Amending the City’s Master Fee Schedule
Background / Analysis: The City’s Master Fee Scheule sets out various fees and charges collected by
City departments for the provision of City services.
Cost of Service Analysis
On April 25, 2023, the Council endorsed six new revenue sources for implementation, including a review
of fees to offset the cost of service. With that direction from Council, the City engaged FCS Group to
perform a holistic cost of services analysis. On October 3, 2023, Council received the report from FCS
Group indicating a minimum rate of $95.10 for City services. On November 8, 2023, the Council approved
Ordinance 3723 implementing a new citywide fee structure with the minimum rate of $95.10. This new
base rate was used to recalculate the City’s various fees and led to the creation of a consolidated master fee
schedule.
Fee Review
In preparation for the new year, City staff have reviewed the existing fee schedule for consistency with the
FCS Cost of Service Analysis as well as recently adopted or pending legislation. During this review process,
City staff identified several existing fees that should be adjusted and new fees that should be implemented
to support new or pending legislation or expanded City services where a fee is not currently being charged.
Finally, the proposal also includes adjustments for incorrect or mislabeled fee amounts, or fees that were
mistakenly left out of the previous update.
Please note that PAMC 1.25.505 authorizes the City Manager to administratively adjust fees on an annual
basis based on the Consumer Price Index. The proposed amendments to the Master Fee Schedule being
brought to City Council encompasses new fees and fee amendments that go beyond those authorized in the
annual administrative adjustments.
Summary: The City’s Master Fee Scheule sets out various fees and charges collected by City
departments for the provision of City services. In preparation for the new year, City staff have reviewed
the existing fee schedule and are recommending adjustments based on recently adopted or pending
legislation, and new or expanded City services.
Funding: Amendments to the Master Fee Schedule will allow departments to more fully recover the
costs of providing services to City customers.
Recommendation: 1) Pass the resolution amending the City’s Master Fee Schedule.
December 17, 2024 H - 13
Funding: Amendments to the Master Fee Schedule will allow departments to more fully recover the costs
of providing services to City customers.
Attachments:
• Resolution
• Exhibit A
December 17, 2024 H - 14
1
RESOLUTION NO. ____________
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, amending in part the City of Port Angeles Master Fee
Schedule.
WHEREAS, the City of Port Angeles charges various fees for services, permits, licenses,
and other costs; and
WHEREAS, the Port Angeles Municipal Code section 1.25.010 states that except when
otherwise stated, any fee or charge due or referenced in the PAMC will be set forth in the City’s
master fee schedule; and
WHEREAS, it is in the best interest of the City government to periodically update and revise
its fee structure to ensure the financial resources to support City services; and
WHEREAS, the attached amendments to the fee schedule are appropriate to sustain an
efficient and effective permitting and inspection system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles that:
Section 1. – Master Fee Schedule. The Master Fee Schedule of the City of Port Angeles is
amended in part as set forth in Exhibit A.
Section 2. - Corrections. The City Clerk and the codifiers of this resolution are
authorized to make necessary corrections to this resolution including, but not limited to,
the correction of the scrivener’s/clerical errors, references to other local, state, or federal laws, codes,
rules or regulations, or numbering, section/subsection numbers and any references thereto.
December 17, 2024 H - 15
2
Section 3. - Effective Date. This Resolution, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This resolution shall take effect on January
1, 2025, upon the publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the ____ day of _________ 2024.
_______________________________
Kate Dexter, Mayor
ATTEST:
________________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
December 17, 2024 H - 16
1
Exhibit A
General Master Fee Schedule Updates
NOTE: Change “2024 Fee” to “Fee” where applicable in all tables.
Community and Economic Development Fees
Development Fees and Charges – Building
NOTE: Only the item(s) listed below are being changed, all other portions of this section remain
unchanged.
11. Penalty for Failure to Obtain Permit is 3x the permit fees.
Building Inspections, Building Plan Review, and Other Fees7
Description: 2024 Fee
Residential Re-Roof Permit $380.40
Residential Solar Panel Fee $285.30
Review of Planning Permit 20% of the base permit fee
Mechanical Unit Fees:
Description: 2024 Fee
Furnace or heat pump or forced air unit ≤ 5-ton $14.00 $30.00
Furnace or heat pump or forced air unit > 5-ton $14.00 $40.00
Heater (suspended, recessed wall, floor-mounted) $14.00 $30.00
• ≤ 3 hp, 100,000 Btu/h $80.00 $30.00
• > 3—15 hp, > 100,000—500,000 Btu/h $50.00 $55.00
• > 15—30 hp, > 500,000—1,000,000 Btu/h $14.00 $75.00
• > 30—50 hp, > 1,000,000—1,750,000 Btu/h $80.00 $110.00
• > 50 hp, 1,750,000 $60.00 $185.00
Air handler ≤ 10,000 cfm $14.00 $22.00
Air handler > 10,000 cfm $14.00 $28.00
Evaporative cooler (attached, not portable) $14.00 $22.00
Heating or cooling appliance repair or alteration $21.30 $28.00
Ventilation fan connected to a single duct $10.00 $15.00
Ventilation system (not part of a heating or air
conditioning system)
$100.00 $22.00
Appliance vent $10.00 $15.00
Hood and ducts served by mechanical exhaust $14.00 $22.00
Fuel gas piping, each additional five outlets $2.00 $10.00
Hazardous/non-hazardous process piping system, 1
to 4 outlets
$14.00 $22.00
Pellet stove, wood-burning stove, and other misc.
appliance vent or equipment8
$190.20 $22.00
Gas/Propane fireplace, heating stove, cooking stove,
and other misc. gas/propane appliances or equipment
(not otherwise listed)
$190.20 $22.00
December 17, 2024 H - 17
2
8 Gas appliances may require a $ 95.10-second inspection fee and a $15.98 $22.00 gas line fee.
Development Fees and Charges – Land Use
NOTE: Only the item(s) listed below are being changed, all other portions of this section remain
unchanged.
6. Penalty for Failure to Obtain Permit is 3x the permit fees.
7. Land use permits requiring a public notice include additional notice fees.
8. Land use permits requiring a public hearing include additional hearing notice fees and
hearing examiner fees as determined by this master fee schedule.
9. Land use base fees are subject to the applicable fees outlined in this master fee
schedule charged for review of all permits by the Department of Public Works, the Fire
Department, and the Building Department when review by the applicable department is
required.
Land Use Permit Base Fees
Description: 2024 Fee
Boundary Line Adjustments
• Preliminary Boundary Line Adjustment $1,426.50
• Final Boundary Line Adjustment $475.50
• Amendment to Boundary Line Adjustment $475.50
Conditional Use Permits
• Conditional Use Administrative $1,806.90
• Conditional Use Permit $4,279.50
• Conditional Use Extension $760.80
• Discretionary Conditional Use Permits Without
Public Hearing
$1,902.00
• Discretionary Conditional Use Permit With
Hearing
$4,279.50
• Unclassified Conditional Use $4,279.50
Cottage Industry Permit $951.00
Home Occupation $285.30
Development Agreement $8,559.00
Director’s Determinations - Requested $760.80
Minor Deviation
• Minor Deviation up to 20% $1,426.50
• Minor Deviation 21-30% $4,279.50
Mobile and Itinerant Vendors
• Regulatory Mobile and Itinerant Vendor
Permit
$190.20
• Minor Mobile and Itinerant Vendor Hosting
Site Plan Review
$285.30
• Major Mobile and Itinerant Vendor Hosting
Site Plan Review
$380.40
Environmental Permits
• SEPA Appeals under PAMC 15.04.280 $1,426.50
• Environmentally Sensitive or Critical Area
Permit
$1,046.10
• Exemption -Environmentally Sensitive or Critical $570.60
December 17, 2024 H - 18
3
Area
• Extension – Environmentally Sensitive or
Critical Area Permit
$380.40
• Wetland Permit Extension $1,902.00
• Wetland Temporary Emergency Permit $4,279.50
Overlay Zones (PRD, PID, MCO, PLID, IOZ)
• Preliminary $2,853.00
• Final $1,426.50
• Minor Amendments to Overlay Zones $1,046.10
• Major Modifications Amendments to Overlay
Zones
$2,567.70
Plats:
• Minor Amendment to Subdivision Plats $2,187.30
• Major Amendment to Subdivision Plats $2,853.00
• Plat Vacation $2,853.00
Binding Site Plans:
• Minor Amendment to Binding Site Plan $2,187.30
• Major Amendment to Binding Site Plan $2,853.00
Reasonable Use Exception $1,902.00
Site Specific Rezones $4,279.50
Area Wide Rezones $8,559.00
Amendments to Development Regulations Requests $4,279.50
Amendments to the Port Angeles Municipal Code
Requests
$4,279.50
Comprehensive Plan Amendment Requests $4,279.50
Rezones and Zoning Code Amendments $4,279.50
Temporary Use Permit
• More than One Year, up to Five Years $1,426.50
Unit Lot Subdivisions
• Preliminary Unit Lot Subdivision $2,187.30
• Final Unit Lot Subdivision $1,902.00
• Amendment to Unit Lot Subdivision $1,426.50
Variances
• Minor Variance $1,806.90
• Zoning Major Variance $4,279.50
Zoning Confirmation $570.60
Fire Department Fees
NOTE: Only the item(s) listed below are being changed, all other portions of this section remain
unchanged.
1. Penalty for Failure to Obtain Permit is 3x the permit fees.
Fire Development Fees
Description: 2024 Fee
Fire Department Review of Planning Permits 25% of the Planning Permit Fee
December 17, 2024 H - 19
4
Public Works and Utilities Department Fees
NOTE: Only the item(s) listed below are being changed, all other portions of this section remain
unchanged.
1.Penalty for Failure to Obtain Permit is 3x the permit fees.
Clearing and Drainage:
Description: 2024 Fee
Plus, each additional 1 to 5 acres over 5 acres. $1,141.20
Stormwater Public Works and Utilities Department Fees
Description: 2024 Fee
Source Control Program Inspections:
•Source Control Program per PAMC 13.63.095 $140.00
O & M Program per PAMC 13.63.095 $225.00
Sewer/ Water Capacity Analysis:
Description:
The fee for wastewater/water modeling shall be the City's cost, including but not limited to
professional service fee to run the model, staff time for review, taxes and other applicable
costs incurred by the City.
Water/Sewer/Storm Service Connection Fees
Description: 2024 Fee
New residential water service connection fee, including the meter and all applicable taxes:
•1” service size / 5/8” meter $1,280.00 $2,500.00
•1” service size / ¾” meter $1,280.00 $2,500.00
•1” service size / 1” meter $1,280.00 $2,600.00
Connection Permits
•Multi-family dwellings, including duplexes, apartment buildings,
trailer and auto courts, motels, and similar structures:
-First dwelling unit $135.00 $665.70
-Each additional dwelling unit $10.00 $100.00
•Commercial $665.70
Upon Request, Underground Utility Work Performed by the Public Works
Department
Description: 2024 Fee
Hot Tap Water Main:
•Tap 2” on 6” or 8” main $855.90 Actual Cost, City time
and materials
•Tap 4” on 6” main $1,711.80 Actual Cost, City time
and materials
•Tap 4” on 8” main $1,711.80 Actual Cost, City time
and materials
December 17, 2024 H - 20
5
• Tap 6” on 6” main $1,711.80 Actual Cost, City time
and materials
• Tap 6” on 8” main $2,092.20 Actual Cost, City time
and materials
• Tap 8” on 8” main $2,092.20 Actual Cost, City time
and materials
• Tap 8” on 10” main Actual Cost, City time and /
materials
December 17, 2024 H - 21
Date: December 17, 2024
To: City Council
From: Kate Dexter, Mayor
Subject: City Manager Evaluation/Contract
Background / Analysis: In accordance with the contract between the City of Port Angeles and City
Manager Nathan West, an annual evaluation will be conducted in December. During this process,
performance is evaluated as well as items contained in the contract may be negotiated. The City hired
David Mercier of KenBrio to facilitate the evaluation between City Councilmembers and City Manager
West.
An Executive session is being held prior to the regular Council meeting to discuss performance and
contract items.
It is the intent of the City Council to consider an amendment or addendum to the current City Manager
contract and will discuss the items to be added to that amendment or addendum during the Council
meeting.
Funding Overview: Any impacts to the 2025 budget will be brought in a future budget amendment.
Attachment: City Manager Contract
Summary: In accordance with the contract between the City of Port Angeles and City Manager Nathan
West, an annual performance evaluation will be conducted in December.
Funding: Any impacts to the 2025 Budget will be brought in a future budget amendment.
Recommendation: 1) Review and discuss an amendment or addendum to the current contract, and 2).
Authorize Mayor Dexter to approve and execute contract in compliance with the terms of the amendment
or addendum.
December 17, 2024 I - 1
December 17, 2024 I - 2
December 17, 2024 I - 3
December 17, 2024 I - 4
December 17, 2024 I - 5
December 17, 2024 I - 6
Date: December 3, 2024
To: City Council
From: Calvin W. Goings, Deputy City Manager
Sarina Carrizosa, Finance Director
William E. Bloor, City Attorney
Subject: 935 W. 10th Street Real Property Purchase for Affordable Housing
Background / Analysis / Relationship to Strategic Plan:
Two consecutive Strategic Plans have listed Housing as an issue of critical importance. The 2025-2026
Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. This proposed
purchase directly aligns with Strategic Focus Area #3 – Housing, and specifically furthers Goal C -
continue multi-family housing pilot project in Capital Facilities Plan, and D – recruit, attract, or facilitate
new construction of an apartment complex by private developer.
In addition to the strategic plans, the City has enacted two local option sales tax measures that are
dedicated to fund affordable housing purchases, acquisitions, and construction. This site is eligible for
purchase utilizing the sale tax funds being collected for affordable housing
The subject property came on the market earlier this year and was evaluated by City staff. The initial
evaluation found that the property has many qualities that make it suitable for development of affordable
housing. It is eligible for funding with the sales tax funds being collected for affordable housing; it is
already served with utilities; it has good access; it is a relatively large parcel that could be developed in
several different housing configurations; and parking can be on-site or on-street.
Summary: Two consecutive Strategic Plans have listed Housing/Homelessness as an issue of critical
importance. The City has also enacted two local option sales tax measures that are dedicated to fund
affordable housing purchases, acquisitions, and construction. The subject property came on the market
earlier this year and was evaluated by City staff. The property is eligible for purchase utilizing the sale
tax funds being collected for affordable housing
Strategic Plan: This proposal directly aligns with Strategic Focus Area #3 – Housing, and specifically
furthers Goals C and D.
Funding: Funds in the amount of $189,000 are available in the affordable housing fund from tax
collection held specifically in support of affordable housing through purchase, acquisition, or
construction. Funds are collected annually in the amount of approximately $580,000.
Recommendation: 1) Approve the purchase of real property located at 935 W. 10th Street for the
purchase price of $189,000 and authorize the City Manager to execute all documents and approve all
actions necessary to complete the purchase of the property, and 2) authorize the City Manager at his
discretion, after the purchase is complete, to prepare and publish an RFP seeking proposals for
development of affordable housing on that property.
December 17, 2024 J - 1
The property has an existing structure on it. City staff’s evaluation concluded that it is not cost effective
to rehabilitate that structure for affordable housing purposes. Recognizing that, a condition of the
purchase is that the Seller must completely remove the structure at the Seller's cost. That condition
equates to a cost saving in redevelopment of the property for affordable housing. The savings resulting
from that condition together with the market-rate purchase price, makes this purchase a good value for the
City.
Funding Overview: Funds in the amount of $189,000 are available in the affordable housing fund from
tax collection held specifically in support of affordable housing through purchase, acquisition, or
construction. Funds are collected annually in the amount of approximately $580,000 with over $2.3M in
total collection since this tax was approved by voters in 2020.
.
Attachment(s):
Property Location Map
December 17, 2024 J - 2
December 17, 2024 J - 3
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: 8th Street Paving Construction Contract CON-2024-05 - Award
Background / Analysis: On January 17, 2023, City Council accepted a grant from the Washington
State Transportation Improvement Board (TIB) for the design and construction of the TR0119 8th Street
Paving Project in the amount of $1,464,365.00. After the design was completed the Engineer’s Estimate
increased to $2.1 million. The TIB has agreed to added additional funding in the amount of $210,396.00
for a total of $1,674,761.00.
The project scope includes the following improvements:
•A 2-inch asphalt mill and fill overlay of 8th Street from Lincoln Street to the Tumwater Bridge
•Reconfigure the existing road width to add two (2) bike lanes connecting the Lincoln Street safety
project and the current bike lanes on the 8th Street Bridges.
•Bridge deck treatment of both 8th Street bridges cleans and seals the deck.
•Replacement of existing sidewalk curb ramps and pedestrian signals to meet ADA standards as
required.
Stakeholders along the project corridor were contacted and an online survey was conducted that proposed
two different design options, one that emphasized bike lanes and vehicle movement but eliminated a large
portion of on-street parking and a second option that incorporated bike lanes but retained as much on-
street parking as possible. The survey resulted in the majority of the stakeholders expressing a preference
in maintaining as much on-street parking as possible while still accomplishing the incorporation of new
bike lanes that are a requirement of the TIB grant. With that feedback the design was refined to add bike
lanes while maintaining 52 out of the existing 57 marked parking spaces along the corridor.
Summary: Staff is seeking City Council approval to award a construction contract to Titan Earthwork,
LLC of Pacific, WA in the amount of $2,117,692.00 for the 8th Street Paving project TR0119. The
contract work includes a 2-inch mill and fill asphalt overlay, pavement markings with the addition of 2
bike lanes, replacement of existing curb ramps, relocation and upgrade of pedestrian push buttons at
Cherry and Pine Street, and deck sealing of both 8th Street bridges.
Funding: The City was successful in obtaining a Washington State Transportation Improvement Board
(TIB) grant in the amount of $1,674,761.00 with a required City match of $520,000 for this project.
Total combined funds available for construction are $2,194,761.00. The low base bid from Titan
Earthwork, LLC is $2,117,692.00 with the State’s cost share of $1,609,446 and the City’s cost share of
$508,246 respectively. Remaining grant funds will be available as project contingency.
Recommendation: Award the 8th Street Paving Project (CON-2024-05) base bid to Titan Earthwork,
LLC of Pacific, WA in the amount of $2,117,692.00, including applicable taxes, and authorize the City
Manager to execute all contract-related documents, to administer the contract, and to make minor
modifications to the contract if necessary.
December 17, 2024 J - 4
The original bid opportunity for this project was opened on May 23, 2024, two bids were received and
opened with Interwest Construction, Inc. being the lowest responsible bidder. However, the bid was in
excess of $693K of available construction funding. On June 4, 2024, City Council rejected all bids and
instructed staff to re-bid the project in the fall of 2024.
Prior to re-bidding, staff explored additional funding options, alternative bridge deck treatments and
added to the project a bid strategy with a base bid and additives with the goal of reducing the overall
project cost to be able to award a construction contract within the budget limitations. The additive bids
included a more durable bridge deck overlay, while the base bid includes a less costly bridge sealer. The
design was also refined to improve pedestrian safety with a new pedestrian crossing bulb-out at Laurel
Street, additional bike guide markings, and adding additional parking spots into the design.
The new bid opportunity was advertised on November 6, 2024, through the Peninsula Daily News and
posted to the City website. On December 3, 2024, the City opened three bids for the 8th Street Paving
Project (CON-2024-05) with Titan Construction of Pacific, WA, being the lowest responsive and
responsible bidder in the amount of $2,117,692.00 for the base bid. Staff recommends awarding the base
bid only.
The total bid amounts, including taxes, are tabulated in the following table:
Contractor Base Bid Additive 01 Additive 02
Titan Construction – Pacific, WA $2,117,692.00 $755,935.00 $855,310.00
Interwest Construction Inc. – Burlington, WA $2,315,306.00 $729,500.00 $767,500.00
Lakeside Industries – Port Angeles, WA $2,415,317.00 $769,800.00 $810,550.00
Engineer’s Estimate $2,068,715.00 $889,260.00 $854,260.00
Funding Overview: The City was successful in obtaining a TIB grant in the amount of $1,674,761.00
with a required City match of 24%. Funding is available in the approved 2025-2030 Capital Facilities
Plan for the 8th Street Paving Project TR0119 in the amount of $520,000.00. Funding of $2,194,761.00 is
available to award the base bid only. The low base bid from Titan Earthwork, LLC is $2,117,692.00 with
the State’s cost share of $1,609,446 and the City’s cost share of $508,246 respectively. Remaining grant
funds will be available as project contingency.
Attachment: None.
December 17, 2024 J - 5
Date: December 17, 2024
To: City Council
From: Brian S. Smith, Police Chief
Subject: Moetivations, Inc Dispatch on Demand Service Agreement
Background/Analysis: Over the last three years, the City has led a focused recruitment effort in
support of PenCom. These efforts have included expanded advertising to include creating a recruitment
video, advertising on the big screen at the movie theater, and creating recruitment banners that have been
placed around town. Additionally, HR staff have attended numerous job fairs and community events in
partnership with the Chamber of Commerce, Clallam County, and the Women’s Empowerment
Workshop. HR has also more than doubled the number of testing sessions it hosts from four or five a
year, to over a dozen sessions each year, as well as increased the number of in-person interviewing
opportunities.
And thanks to the support of City Council, over the past three years the City has also increased
Communications staff salaries by over 30%, enhanced benefits, and provided $10, 000 retention bonuses.
The City is continuing to place a high value on the work of the Communications team by exploring
additional retention and recruitment opportunities thought the upcoming multi-year contract process.
Despite these efforts PenCom has been chronically understaffed for the past 4 years. Due to normal attrition
PenCom will see a critical staffing shortage by February 2025, possibly only having 9 of 20 positions filled
instead of the current 11 of 20. While we accelerate our recruiting, hiring, and retention efforts, we must
look at new technologies and alternative solutions to help fill the gap. Moetivations is a company based in
Colorado that contracts with Washington State and offers traveling dispatchers to help fill employment
gaps. Several agencies in Washington State and across the country have successfully used their services for
the past three years. The proposal would be to have their company provide two dispatchers per day, 12
hours each, to help cover staffing holes and allow current employees to have days off and take vacation.
Summary: Moetivations Inc. offers “traveling” dispatchers that can help fill staffing gaps within PenCom on
a temporary basis. The proposed agreement is for a six-month contract to provide two 12 hour-a-day contracted
employees to fill vacancies while we work to get staffing up to an acceptable level. .
Funding: Estimated costs for the agreement with Moetivations, Inc. are estimated as high as $370,000. It is
expected these costs will be funded out of our current budget from realized staffing or budgetary savings to the
extent possible. Any costs that are not able to be covered by savings will require a budget amendment for the
use of reserves in the PenCom fund.
Recommendation: Authorize the City Manager to sign the agreement with Moetivations Inc. and make
minor modifications as necessary.
December 17, 2024 J - 6
This company is a sole-source provider. Based on staff research it is the only company that offers public
safety dispatch and 9-1-1 answering services as contracted services. Should the City sign a service
agreement with Moetivations they will remain the employer of these temporary workers, have full liability
and workers’ compensation insurance, and have the requisite experience to cover agencies’ needs quickly.
Our goal is to have a six-month contract covering us starting in February to allow space for us to continue
to hire and train to fill our staffing absences.
In the agreement there is is a no-compete clause, and PenCom has the right to reject any assigned resource,
no questions asked, if necessary. Their contract allows us to use Moetivations staff as public safety
telecommunicators or as trainers. This service agreement is needed to keep mandatory overtime limited, to
cover for the expected departure of four more personnel by February, and to reduce the stress on our current
employees to retain them. We expect to retain their services for six months, starting in February. We have
the option to extend this contract as necessary. This service is not a permanent substitute for PenCom staff.
Funding Overview: The current six-month contract for this level of service is approximately $220,575,
which gives us 730 hours of contract labor per month. In addition to this base fee, there is an approximate
fee of between $11,000 and $25,000 per month for logistics (per diem, housing, transportation, airfare,
etc.). The final contract will determine the monthly maximum our agency will spend, and the City has the
ability to cap that amount. The total cost of services for six months will be between $290,000 and $370,000
depending on actual per diem costs.
Attachments: None.
December 17, 2024 J - 7
PREPARED FOR:
PREPARED BY:
Mike DeSeve
Proposal Manager
ON BEHALF OF:
Main Office 303.993.7850
www.moetivations.com
Grant Dieckmann
grantd@moetivations.com
QUALITY ASSURANCE / QUALITY IMPROVEMENT
Assessments, Evaluation Scores, & Reports
Body Worn Camera Evaluations
LEADERSHIP DEVELOPMENT
Virtual and Onsite Training
Mentor & Coaching Programs
OPERATIONS SUPPORT SERVICES
Dispatcher on Demand
SOP & Policy Editing
Peer Support & Wellness Programs
Cyber Security Analysis
TEAM ON DEMAND SERVICES PROPOSAL:
Peninsula Communications (PenCom), WA
Karl Hatton
Deputy Director
December 17, 2024 J - 8
AGENCY:DATE:
CONTACT: QUOTE #
Low High CAD
29.25$ -- 39.03$ 911
RADIO
RECORDER
OPTION 1
DOD - 00B 1 $ 9,850.00 9,850.00$
DOD - 008 225 $ 54.62 1 12,269.39$ 12,269.39$
DOD - 008 2,433 $ 54.62 5 26,583.68$ 132,918.40$
WEEKLY
(7days) MONTHLY ANNUAL
112 487 5,840 155,037.79$
MONTHLY FEE
if prepaid
3.1%
$ 25,038.60 150,231.62$
OPTION 2
DOD - 00B 1 $ 9,850.00 9,850.00$
DOD - 012 337 $ 54.62 1 18,404.09$ 18,404.09$
DOD - 012 3,650 $ 54.62 5 39,875.52$ 199,377.60$
WEEKLY
(7days) MONTHLY ANNUAL
168 730 8,760 227,631.69$
MONTHLY FEE
if prepaid
3.1%
$ 36,762.52 220,575.10$
Intrado VIPER
Zetron Max D
Stansil
Launch, set up & test (one-time fee)
3 to 4 weeks
MONTH 1 (Partial Coverage)
8 hr. coverage; 8hr shifts
2 seats x 8hrs = 16 hrs. per day /7days
LIST
6 months with option to renew to 12
11-7-2024
MONTHS IN
TERM DESCRIPTION
24MD121A
Rate Range per hour:
QTY
Hours
PROPOSAL
Dispatcher on Demand Services
ITEM
Months in Term:
Tyler Enterprise
MONTHLY
FEE
SERVICES
TOTAL
MONTHLY
FEE
SERVICES SUBTOTAL:
SERVICES
TOTAL ITEM MONTHS IN
TERM
SERVICES SUBTOTAL:
Launch, set up & test (one-time fee)
3 to 4 weeks
LIST
MONTH 1 (Partial Coverage)
12 hr. coverage; 6hr and 12hr shifts
2 seats x 12hrs = 24 hrs. per day /7days
Peninsula Communications (PenCom), WA
Karl Hatton
MONTHS 2 ++
8 hr. coverage; 8hr shifts
2 seats x 8hrs = 16 hrs. per day /7days
MONTHS 2 ++
12 hr. coverage; 6hr and 12hr shifts
2 seats x 12hrs = 24 hrs. per day /7days
QTY
Hours DESCRIPTION
2024-11-07 DOD QUOTE PAGE
2 of 6December 17, 2024 J - 9
AGENCY:DATE:
CONTACT: QUOTE #
Low High CAD
29.25$ -- 39.03$ 911
RADIO
RECORDER
Intrado VIPER
Zetron Max D
Stansil
6 months with option to renew to 12
11-7-2024
24MD121A
Rate Range per hour:
PROPOSAL
Dispatcher on Demand Services
Months in Term:
Tyler Enterprise
Peninsula Communications (PenCom), WA
Karl Hatton
OPTION 3
DOD - 00B 1 $ 12,580.00 12,580.00$
DOD - 012 674 $ 54.62 1 36,808.17$ 36,808.17$
DOD - 008 112 $ 54.62 1 6,134.70$ 6,134.70$
DOD - 012 7,300 $ 54.62 5 79,751.04$ 398,755.20$
DOD - 008 1,217 $ 54.62 5 13,291.84$ 66,459.20$
WEEKLY
(7days) MONTHLY ANNUAL
337 1,460 17,520 2 (24 hr.)
seats 520,737.27$
56 243 2,920 1 (8hr) seat
MONTHLY FEE
if prepaid
3.1%
$ 84,099.07 504,594.41$
DOD - OOT
$10,580 - $27,480
The Logistics Fees are designed to provide all participants transportation, arrival to site, room & board,
and per diems/expenses. Amounts are estimated, with best faith efforts to keep costs minimal and
continuously monitored. The following expenses are covered under this umbrella:
• Flights for Team to rotate in and out.
• Housing for Team (Room and Board).
• Transportation for Team (Uber/Lyft, Rental Cars, etc..).
• Individual Per Diem and Expenses
Logistics for lodging and per diem will NOT exceed gov't rate allowances based on zip code
LOGISTICS ESTIMATION RANGE:
DESCRIPTION
Can be re-estimated and reduced based on increase or decrease of schedule/hours/headcount,and
potential agency shared or approved accommodations.
Invoiced exact + 9.5% processing & booking fee
LOGISTICS are estimated;
24 hr. coverage; 6 and 12 hr. shifts
2 seats x 24hrs = 48 hrs. per day /7days
ITEM
LOGISTICS
ESTIMATED
MONTHLY FEE
SERVICES SUBTOTAL:
8hr coverage; 8hr shifts
1 seats x 8hrs =8 hrs. per day /7days
SERVICES
TOTAL
MONTHLY
FEE
MONTHS IN
TERM LIST ITEM DESCRIPTION QTY
Hours
MONTHS 2 ++
24 hr. coverage; 6 and 12 hr. shifts
2 seats x 24hrs = 48 hrs. per day /7days
8hr coverage; 8hr shifts
1 seats x 8hrs =8 hrs. per day /7days
MONTH 1 (Partial Coverage)
Launch, set up & test (one-time fee)
3 to 4 weeks
2024-11-07 DOD QUOTE PAGE
3 of 6December 17, 2024 J - 10
AGENCY:DATE:
CONTACT: QUOTE #
Low High CAD
29.25$ -- 39.03$ 911
RADIO
RECORDER
Intrado VIPER
Zetron Max D
Stansil
6 months with option to renew to 12
11-7-2024
24MD121A
Rate Range per hour:
PROPOSAL
Dispatcher on Demand Services
Months in Term:
Tyler Enterprise
Peninsula Communications (PenCom), WA
Karl Hatton
LAUNCH FEE INCLUDES AGENCY PROVIDED
SERVICES LAUNCH
Monthly Contracts Due Net 21
Logistics
Logistics Due Net 21
PREPAID DISCOUNTS Due Net 21
TRAINING
PORTAL
Months equal to
Term
Total $
Date
TITLE
APPROVAL PAGE
PROGRAM MANAGEMENT & LAUNCH MEETINGS (Virtual)
Monthly Reporting & Feedback Loop set up;
Onsite mtgs /sit-along included
SITE ASSESSMENT & PROFILE INTAKE FORM
SECURE FILE SET UP (SHAREPOINT SUBSITE)
Collect & Document participant work assignments
SOP & POLICY files
SCOPE Document & Escalation Details
PORTAL IMPLEMENTATION with secure URL
RECORD & UPLOAD ORIENTATIONS INTO PORTAL
911 SYSTEM Recording
CAD System Recording
RADIO System Recording
LOGISTICS COORDINATION
DEDICATED TEAM LEAD for SCHEDULING
PARTICIPANTS BACKGROUND CHECKS
PARTICIPANTS CERTIFICATIONS ONFILE FOR AGENCY APPROVAL
COLLECT & DOCUMENT RELEVANT RESOURCES
EMPLOYEES OF MOETIVATIONS - confirmation of Workman's Comp
INSURANCE CONFIRMATION OF NAMING AGENCY AS ADDITIONALLY INSURED
Commercial Liability, including Excess & Umbrella Ins
Transportation Ins
Rental property Ins
Cyber Security Ins
Waiver of Subrogation
Professional Liability including Error & Ommission Ins
AGENCY PROFILE, CONTACT & SCOPE DETAILS
JURISDICTIONS & DISPATCHED AGENCIES OVERVIEW
SOP & POLICY DOCUMENTATION
TRAINING PROGRAM DOCUMENTATION may include but not limited to: Call Types, CAD
codes, radio codes, common phone numbers, major public buildings, reference guides,
MAPs and other docs as needed for participant work assignments
SYSTEM TRAINING nand/or ORIENTATION RECORDINGS
POINT OF CONTACT FOR PROGRAM PARTICIPANTS
ONSITE ORIENTATION DAY
FACILITY OVERVIEW
NCIC APPROVAL
SCHEDULING
UNION (if applicable) APPROVAL
PARTICIPATE IN RESOURCES DETAILS
REQUIREMENTS DOCUMENT APPROVAL
PAYMENT TERMS
Quote Valid for 120 days
Included in Launch fee
Due Upon Award
Invoiced end of month
30% Deposit due against logistics
term
Invoiced at end of month
Exact plus 9.5%
3.1% discount for prepaid programs
Prepaid discount noted in pricing
Due Upon Award
Launch fee plus first month
Statement of Confidentiality & Non-Disclosure
This document contains proprietary and confidential information. All data submitted to your agency is provided in reliance upon its consent not to use or disclose any information
contained herein except in the context of its business dealings with MOETIVATIONS, Inc. The recipient of this document agrees to inform employees of your agency who view or have
access to its content of its confidential nature. The recipient agrees not to duplicate or distribute or permit others to duplicate or distribute any material contained herein without
MOETIVATIONS, Inc. express written consent. MOETIVATIONS, Inc. retains all title, ownership, and intellectual property rights to the material and trademarks contained herein, including all
supporting documentation, files, marketing material, and multimedia. By acceptance of this document, the recipient agrees to be bound by the aforementioned statement.
PROPOSAL APPROVAL
AUTHORIZING SIGNATURE
AUTHORIZING NAME
The authorizing party must have budgetary discretion to approve the terms described in this Proposal. Final invoices to include any taxes or credit card processing fees, if applicable. The
approved proposal will be attached as an Exhibit to the Service Agreement, as needed.
2024-11-07 DOD QUOTE PAGE
4 of 6December 17, 2024 J - 11
EDUCATION REQUIREMENTS: ADD MINIMUM REQUIREMENTS HERE
DISPATCH ON DEMAND Services
Job Duties and Responsibilities – include but are not limited to the following:
Receive and process all calls requesting response from emergency service agencies within the
communications center to include 911 calls and texts, 911 transfer calls from other Public Safety
Answering Points (PSAP), and calls from administrative lines.
As allowed: Use Computer Aided Dispatch (CAD) system to enter all call information, perform queries,
and enter other related logs or information in the CAD.
As allowed: Use the National Law Enforcement Teletype System (NLETS) and National Crime
Information Center (NCIC) according to policy for queries, entries, confirmation, and validation in
accordance with established protocols.
Adheres to NCIC and CJIS administrative and security requirements, systems sanctions, criminal history
dissemination, etc., as required.
As allowed: Use emergency communication systems, paging, and other alert systems to dispatch,
communicate and coordinate with emergency responders.
As allowed: Answer and acknowledge all warnings, alerts, and tests from the National Warning System.
Disseminate weather watches and warning information to all emergency responders and general public
as required.
Contribute to the efficiency and effectiveness of the department’s service to its customers by offering
suggestions and participating as an active member of a working team.
Represent the PSAP with dignity, integrity, and a spirit of cooperation in all relationships with staff and
the public.
NCIC CERTIFICATION
Public Safety Telecommunicator Certification: ADD STATE HOURS OR ASSOCIATION DETAILS
Emergency Medical Dispatch Certification: ADD SPECIFIC PROTOCOL REQUIRED
Job Title: Call-Taker/Dispatcher - limited scope
Department: COMMUNICATIONS CENTER
Serve as the first point of contact for the communications center, answering emergency and non-
emergency calls for service involving police, fire, or medical emergency and other public service
requests. Responsible for answering calls requesting emergency service; providing routine non-
technical information; extracting call information and providing pre-arrival instructions based on
protocols.
Identify need for Dispatch, and coordinate with Dispatch within in the communications center to send
appropriate Law, Fire, and EMS agencies to calls for service.
LICENSES & CERTIFICATIONS: ability to obtain and maintain the following certification within 3
months of arriving onsite, and maintain certifications to continue services in position
AGENCY CREDENTIAL REQUIREMENTS:
2024-11-07 5 of 6December 17, 2024 J - 12
2024-11-07 6 of 6December 17, 2024 J - 13
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Washington State Transportation Improvement Board Grant Acceptance: Marine Drive
Paving – Hill Street to Mill Bridge Project (TR0324)
Background / Analysis:
To enhance the movement of people, goods and services throughout the State, the Washington State
Transportation Improvement Board (TIB) funds high-priority transportation projects. The City was
successful in applying for and obtaining a TIB grant in the amount of $531,248 to repave Marine Drive
between Hill Street and Mill Bridge.
The approved 2025-2030 Capital Facility / Transportation Improvement Plan includes the Marine Drive
Paving Project (TR0324) with a scope that includes the following improvements:
•A 2-inch asphalt mill and overlay of Marine Drive from Hill Street to the Mill Bridge to correct
surface conditions.
•Upgrade of existing sidewalk curb ramps to meet ADA standards.
Funding Overview: The TIB has awarded the City a grant in the amount of $531,248.00 with a
required City match in the amount of 25% or $177,082.00. The approved 2025-2030 Capital Facilities
Plan includes funding for the Marine Drive Paving Project (TR0324) from the local Transportation
Benefit District in the amount of $200,000.00.
Project funding is summarized in Table 1 below:
Table 1 – Funding
Marine Drive Paving Cost Percent of Project
Engineer’s Estimate $708,330.00
TIB Grant $531,248.00 75%
City – TBD $177,028.00 25%
Attachment: Grant Agreement
Summary: Staff is seeking City Council approval to accept a grant from the Washington State
Transportation Improvement Board (TIB) to repave Marine Drive between Hill Street and the Mill
Bridge. An agreement with TIB is required to obligate the funding.
Funding: The City was successful in obtaining a Washington State Transportation Improvement Board
(TIB) grant in the amount of $531,248.00 with a City match of $177,082.00. The Marine Drive Paving
Project (TR0324) is in the approved 2025-2030 Capital Facilities Plan with funding from the local
Transportation Benefit District in the amount of $200,000.00.
Recommendation: Accept the Washington State Transportation Improvement Board (TIB) design and
construction grant in the amount of $531,248 and authorize the City Manager to approve and execute all
grant-related documents, to administer the grant, and to make minor modifications as necessary.
December 17, 2024 J - 14
City of Port Angeles
3-W-150(004)-1
Marine Drive Overlay
Hill Street to Mill Bridge
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
City of Port Angeles
AGREEMENT
THIS GRANT AGREEMENT (hereinafter “Agreement”) for the Marine Drive Overlay, Hill Street
to Mill Bridge (hereinafter “Project”) is entered into by the WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD (hereinafter “TIB”) and City of Port Angeles, a
political subdivision of the State of Washington (hereinafter “RECIPIENT”).
1.0 PURPOSE
For the project specified above, TIB shall pay 75.0001 percent of approved eligible project costs
up to the amount of $531,248, pursuant to terms contained in the RECIPIENT’S Grant
Application, supporting documentation, chapter 47.26 RCW and/or chapter 47.04 RCW, title 479
WAC, and the terms and conditions listed below.
2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT’s Grant Application and
incorporated by reference into this Agreement. Scope and Budget will be further developed and
refined, but not substantially altered during the Design, Bid Authorization and Construction
Phases. Any material alterations to the original Project Scope or Budget as initially described in
the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to the following:
a) Project Funding Status Form
b) Bid Authorization Form with plans and engineers estimate
c) Award Updated Cost Estimate
d) Bid Tabulations
e) Contract Completion Updated Cost Estimate with final summary of quantities
f) Project Accounting History
4.0 BILLING AND PAYMENT
The local agency shall submit progress billings as project costs are incurred to enable TIB to
maintain accurate budgeting and fund management. Payment requests may be submitted as
December 17, 2024 J - 15
often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable
amounts are greater than $50,000. If progress billings are not submitted, large payments may
be delayed or scheduled in a payment plan.
5.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through closeout of
the grant or until terminated as provided herein, but shall not exceed 10 years unless amended
by the Parties.
6.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT’s other rights under this Agreement.
8.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT,
in writing, of the non-compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB’s notice of non-compliance, which should include either a
detailed plan to correct the non-compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and
may withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
RECIPIENT may be considered in default if TIB determines, in its sole discretion, that:
December 17, 2024 J - 16
a) RECIPIENT is not making reasonable progress toward correction and
compliance.
b) TIB denies the RECIPIENT’s request to amend the Project.
c) After investigation TIB confirms RECIPIENT’S non-compliance.
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TIB may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2,
TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified letter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may
be liable for damages as authorized by law including, but not limited to, repayment of
grant funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive
and are in addition to any other rights and remedies provided by law.
9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no longer available for the purpose of meeting TIB’s obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.0 USE OF TIB GRANT FUNDS
TIB grant funds come from Motor Vehicle Fuel Tax revenue and other revenue sources. Any
use of these funds for anything other than highway or roadway system improvements is
prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in
Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is
subsequently sold, proceeds from the sale must be deposited into the RECIPIENT’s motor
vehicle fund and used for a motor vehicle purpose.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum
payable TIB funds for the specific project. Requests must be made in writing and will be
considered by TIB and awarded at the sole discretion of TIB. All increase requests must be
made pursuant to WAC 479-05-202 and/or WAC 479-01-060 and/or WAC 479-10-575. If an
increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum
amount payable by TIB. In the event that final costs related to the specific project are less than
the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that
maintains the intended ratio between TIB funds and total project costs, as described in Section
1.0 of this Agreement.
December 17, 2024 J - 17
12.0 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
13.0 INDEMNIFICATION AND HOLD HARMLESS
The PARTIES agree to the following:
Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its
officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in
any way resulting from, that PARTY’s own negligent acts or omissions which may arise in
connection with its performance under this Agreement. No PARTY will be required to
indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the other PARTY. Where such claims,
suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of a PARTY’s own negligence.
Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim,
demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For
this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the
other PARTY only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions
of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney’s fees
and costs incurred from the other PARTY. The obligations of this Section shall survive
termination of this Agreement.
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this AGREEMENT.
b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non-binding mediation facilitated by a mutually agreed upon
mediator. The PARTIES shall share equally in the cost of the mediator.
d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute
in order to avoid delays or additional incurred cost to the Project.
e) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
December 17, 2024 J - 18
15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT’S Grant Application, the provisions of chapter
47.26 Revised Code of Washington and/or 47.04 Revised Code of Washington, the provisions
of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement
between the PARTIES and supersedes all previous written or oral agreements between the
PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shall be subject at all
reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Approved as to Form
Attorney General
By:
Signature on file
Guy Bowman
Assistant Attorney General
Lead Agency Transportation Improvement Board
Chief Executive Officer Date Executive Director Date
Print Name Print Name
December 17, 2024 J - 19
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Washington State Transportation Improvement Board Grant Acceptance: ADA Peabody
Street – Lauridsen Boulevard to First Street Project (TR0716)
Background / Analysis:
To enhance the movement of people, goods and services throughout the State, the Washington State
Transportation Improvement Board (TIB) funds high-priority transportation projects. The City was
successful in applying for and obtaining a TIB grant in the amount of $590,439 to construct ADA
accessibility improvements along Peabody Street between Lauridsen Boulevard and First Street.
The approved 2025-2030 Capital Facility / Transportation Improvement Plan includes the ADA Peabody
Project (TR0716) with a scope that includes the following improvements:
•Upgrade of existing sidewalk curb ramps to meet ADA standards.
•Targeted sidewalk replacement to address accessibility and structural issues.
Funding Overview: The TIB has awarded the City a grant in the amount of $590,439.00 with a
required City match in the amount of 15% or $104,195.00. The approved 2025-2030 Capital Facilities
Plan includes funding of the ADA Peabody Street Project (TR0716) in the amount of $70,000.00 and
additional funding of $35,000 from the TR1120 Complete Streets Revolving Fund.
Total project funding is summarized in Table 1 below:
Summary: Staff is seeking City Council approval to accept a Washington State Transportation
Improvement Board (TIB) grant to construct Americans with Disability Act (ADA) accessibility
improvements along Peabody Street from Lauridsen Boulevard to First Street (TR0716). An agreement
with TIB is required to obligate the funding.
Funding: The City was successful in obtaining a Washington State Transportation Improvement Board
(TIB) grant in the amount of $590,439.00 with a required City match in the amount of $104,195.00. The
ADA Peabody Street Project (TR0716) is included in the approved 2025-2030 Capital Facilities Plan.
Funding for this project is available in the amount of $70,000.00 for TR0716 ADA Peabody and
$35,000.00 for TR1120 Complete Streets Revolving Fund.
Recommendation: Accept the Washington State Transportation Improvement Board (TIB) design and
construction grant in the amount of $590,439 and authorize the City Manager to approve and execute all
grant-related documents, to administer the grant, and to make minor modifications as necessary.
December 17, 2024 J - 20
Table 1 – Funding
Marine Drive Paving Cost Percent of Project
Engineer’s Estimate $694,634.00
TIB Grant $590,439.00 85%
City – TBD (TR0716) $70,000.00 10.1%
City – Transportation (TR1120) $34,195.00 4.9%
Attachments: Grant Agreement
December 17, 2024 J - 21
City of Port Angeles
C-W-150(002)-1
Peabody St ADA Improvements
Lauridsen St to First St
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
City of Port Angeles
AGREEMENT
THIS GRANT AGREEMENT (hereinafter “Agreement”) for the Peabody St ADA Improvements,
Lauridsen St to First St (hereinafter “Project”) is entered into by the WASHINGTON STATE
TRANSPORTATION IMPROVEMENT BOARD (hereinafter “TIB”) and City of Port Angeles, a
political subdivision of the State of Washington (hereinafter “RECIPIENT”).
1.0 PURPOSE
For the project specified above, TIB shall pay 85.0000 percent of approved eligible project costs
up to the amount of $590,439, pursuant to terms contained in the RECIPIENT’S Grant
Application, supporting documentation, chapter 47.26 RCW and/or chapter 47.04 RCW, title 479
WAC, and the terms and conditions listed below.
2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT’s Grant Application and
incorporated by reference into this Agreement. Scope and Budget will be further developed and
refined, but not substantially altered during the Design, Bid Authorization and Construction
Phases. Any material alterations to the original Project Scope or Budget as initially described in
the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT’s submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to the following:
a) Project Funding Status Form
b) Bid Authorization Form with plans and engineers estimate
c) Award Updated Cost Estimate
d) Bid Tabulations
e) Contract Completion Updated Cost Estimate with final summary of quantities
f) Project Accounting History
4.0 BILLING AND PAYMENT
The local agency shall submit progress billings as project costs are incurred to enable TIB to
maintain accurate budgeting and fund management. Payment requests may be submitted as
December 17, 2024 J - 22
often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable
amounts are greater than $50,000. If progress billings are not submitted, large payments may
be delayed or scheduled in a payment plan.
5.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through closeout of
the grant or until terminated as provided herein, but shall not exceed 10 years unless amended
by the Parties.
6.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT’s other rights under this Agreement.
8.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT,
in writing, of the non-compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB’s notice of non-compliance, which should include either a
detailed plan to correct the non-compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and
may withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
RECIPIENT may be considered in default if TIB determines, in its sole discretion, that:
December 17, 2024 J - 23
a) RECIPIENT is not making reasonable progress toward correction and
compliance.
b) TIB denies the RECIPIENT’s request to amend the Project.
c) After investigation TIB confirms RECIPIENT’S non-compliance.
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TIB may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2,
TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified letter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may
be liable for damages as authorized by law including, but not limited to, repayment of
grant funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive
and are in addition to any other rights and remedies provided by law.
9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no longer available for the purpose of meeting TIB’s obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.0 USE OF TIB GRANT FUNDS
TIB grant funds come from Motor Vehicle Fuel Tax revenue and other revenue sources. Any
use of these funds for anything other than highway or roadway system improvements is
prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in
Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is
subsequently sold, proceeds from the sale must be deposited into the RECIPIENT’s motor
vehicle fund and used for a motor vehicle purpose.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the maximum
payable TIB funds for the specific project. Requests must be made in writing and will be
considered by TIB and awarded at the sole discretion of TIB. All increase requests must be
made pursuant to WAC 479-05-202 and/or WAC 479-01-060 and/or WAC 479-10-575. If an
increase is denied, the recipient shall be liable for all costs incurred in excess of the maximum
amount payable by TIB. In the event that final costs related to the specific project are less than
the initial grant award, TIB funds will be decreased and/or refunded to TIB in a manner that
maintains the intended ratio between TIB funds and total project costs, as described in Section
1.0 of this Agreement.
December 17, 2024 J - 24
12.0 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
13.0 INDEMNIFICATION AND HOLD HARMLESS
The PARTIES agree to the following:
Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its
officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgment, and/or awards of damages, arising out of, or in
any way resulting from, that PARTY’s own negligent acts or omissions which may arise in
connection with its performance under this Agreement. No PARTY will be required to
indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries,
death, or damages is caused by the sole negligence of the other PARTY. Where such claims,
suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions
provided herein shall be valid and enforceable only to the extent of a PARTY’s own negligence.
Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim,
demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For
this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the
other PARTY only, any immunity that would otherwise be available to it against such claims
under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions
of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney’s fees
and costs incurred from the other PARTY. The obligations of this Section shall survive
termination of this Agreement.
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this AGREEMENT.
b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non-binding mediation facilitated by a mutually agreed upon
mediator. The PARTIES shall share equally in the cost of the mediator.
d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute
in order to avoid delays or additional incurred cost to the Project.
e) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
December 17, 2024 J - 25
15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT’S Grant Application, the provisions of chapter
47.26 Revised Code of Washington and/or 47.04 Revised Code of Washington, the provisions
of title 479 Washington Administrative Code, and TIB Policies, constitutes the entire agreement
between the PARTIES and supersedes all previous written or oral agreements between the
PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shall be subject at all
reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Approved as to Form
Attorney General
By:
Signature on file
Guy Bowman
Assistant Attorney General
Lead Agency Transportation Improvement Board
Chief Executive Officer Date Executive Director Date
Print Name Print Name
December 17, 2024 J - 26
Date: December 17, 2024
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Contract Award Transmission Main Replacement and Directional Boring Design
Services PSA-2024-13
Background / Analysis: The primary component of this Professional Services Agreement (PSA)
scope of work is the evaluation and design for the replacement of the Morse Creek transmission main. A
20-inch Concrete Cylinder (CC) transmission main which has been in service since 1960, and originally
served as the City’s primary water supply transmission main feeding the Peabody Reservoir from Morse
Creek. In 1977 the City installed the Ranney Well collector system at the Elwha River which replaced the
Morse Creek supply as the primary water source for the City. The 20-inch CC main is now used to
transmit water from the City of Port Angeles Peabody Reservoir east to Clallam PUD’s Round Tree
reservoir and other customers along the transmission main.
Over the last 20 years the 20-inch CC pipe has been unreliable with increased failures. On average, the
City repairs the main 2-3 times a year resulting in water outages to large residential areas and several
critical use facilities.
Additionally, this PSA authorizes Jacobs Engineering to perform hydraulic evaluations of three pipeline
canyon crossings to assess the beneficial impact of the canyon crossing on the water system. Two of the
three crossings are currently out of service, and the third is at risk of future failure.
•Tumwater Creek & 11th Street Right-of-Way: An 8-inch cast iron water main installed in 1955
crosses Tumwater Creek in the 11th Street ROW and is partially exposed in the Creek bed, due to
creek bed elevation decline within the ravine. The exposed pipe was discovered during a 2023 repair
approximately 50 feet to the west of the crossing.
•Tumwater & 14th Street Right-of-Way: A 10-inch cast iron water main installed in 1935 at Tumwater
and 14th Street and has been out of service for ~10 years. A failure in the line was discovered in the
ravine to the west of Tumwater creek and the line was isolated without repair.
Summary: Staff is recommending that City Council approve a Professional Services Agreement (PSA)
with Jacobs Engineering to evaluate and design a replacement for the Morse Creek Transmission main
and perform hydraulic modeling / alternatives evaluations for three water transmission main canyon
crossings in the 2025-2030 Capital Facilities Plan.
Funding: Funds are available in the approved 2025-2030 Capital Facilities Plan for the Water Utility
Capital projects under WT0320 budget (452-7388-594-6510) in an amount not to exceed $440,000.00.
Additional funds are available in the Water Utility Capital project budgets WT0121 - $120,000, WT0123
-$60,000 and WT0223 - $60,000 for a total not to exceed amount of $680,000.00.
Recommendation: Award the Professional Service Agreement for the Transmission Main
Replacement and Directional Boring Design Services to Jacobs Engineering for the not to exceed amount
of $679,028 and authorize the City Manager to execute all contract-related documents, to administer the
contract, and to make minor modifications as necessary.
December 17, 2024 J - 27
• White Creek and 3rd Street Right-of-Way: An 8-inch cast iron water main installed in 1956 crosses
White Creek at 3rd Street failed in 2022 due to erosion caused by partial exposure in the creek bed.
The main is currently isolated and out of service.
Replacement of the crossings by means of Horizontal Directional Drilling (HDD) are expensive,
conventional cut and cover method may involve potential impacts to environmentally sensitive areas.
Alternative network improvement strategies will be identified and modelled, in lieu of canyon crossing
replacement. Given the high cost of implementing the canyon crossings, the purpose of these alternative
strategies is to determine whether there are other capacity improvement strategies that may be less costly
while also providing comparable hydraulic capacity improvement.
A Request for Qualifications (RFQ) for Transmission Main Replacement and Directional Boring Design
Services was advertised to engineering consultants on the MRSC Roster. Local professionals are always
encouraged to submit responses to the RFQ; however, no local professionals submitted qualifications in
response to this RFQ. Jacobs was the only engineering firm to submit a statement of qualifications. The
City enquired with several firms who chose not to submit, they indicated that their current project work
load prohibited them from undertaking the work.
Jacobs Engineering is the top-ranked firm for trenchless technologies and one of the leading firms in
planning/design of water system pipelines, this project uniquely matches their extensive experience.
Jacobs Engineering also has extensive experience working with the City on its water system.
Funding Overview: Funds are available in the approved 2025-2030 Capital Facilities Plan for the
Water Utility Capital projects under WT0320 budget (452-7388-594-6510) in an amount not to exceed
$440,000.00. Additional funds are available in the Water Utility Capital project budgets WT0121 -
$120,000, WT0123 - $60,000 and WT0223 - $60,000 for a total not to exceed amount of $680,000.00.
Summary of tasks and fees
Task No. Description Task Budgets
Task 1. Alternatives Evaluation $130,556
Task 2. Desktop Geotechnical Assessment $18,438
Task 3. Geotechnical Field Exploration
(Directed Services) $0
Task 4. Permitting Support $9,584
Task 5. Design of Transmission Main
Replacement $358,709
Task 6. Design of Canyon Crossing by
HDD (Directed Services) $0
Task 8. Project Management $86,741
Task 9. Directed Services $75,000
TOTAL CONTRACT AMOUNT $679,028
Attachment: PSA-2024-13 Transmission Main Replacement and Directional Boring Design Services
December 17, 2024 J - 28
Date: December 17, 2024
To: Mayor Dexter, Deputy Mayor Carr, Councilmember Meyer, Councilmember Miller,
Councilmember Schromen-Wawrin, Councilmember Schwab, Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts - November
SEPTEMBER
2024 OCTOBER 2024 NOVEMBER
2024
AMOUNT
CHANGE
% CHANGE
OCT - NOV
Number of Customers Past Due 1,347 1,352 1,602 250 18.49%
Number of Disconnections for Non-payment 8 7 5 (2) -28.57%
60 days past due amount 174,319.00 115,738.18 192,032.66 76,294.48 65.92%
90 days past due amount 135,071.00 121,067.34 134,880.13 13,812.79 11.41%
120 days past due amount 913,214.00 947,903.81 1,014,886.84 66,983.03 7.07%
Total amount past due 1,222,604.00 1,184,709.33 1,341,799.63 157,090.30 13.26%
Total Additional Payment Plan Agreements 43 45 25 (20) -44.44%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
OCTOBER 2024 - NOVEMBER 2024
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
OCTOBER -NOVEMBER 2024
PAST DUE AMOUNTS
SEPTEMBER 2024 OCTOBER 2024 NOVEMBER 2024 % CHANGE OCT - NOV
December 17, 2024 L - 1
2024 January-November
Building Report
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1 0 0 0 0 0 1 1 1 1 0 0
$1,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $191,500.00 $3,901,000.00 $4,200,000.00 $55,000.00 $0.00 $0.00
4 4 5 12 7 16 16 8 6 10 10 0
$96,747.00 $94,945.00 $929,547.00 $520,638.00 $163,847.00 $526,932.00 $1,421,523.00 $331,943.00 $585,875.00 $973,038.00 $474,799.00 $0.00
1 0 0 0 1 0 0 1 1 0 1 0
$238,448.00 $0.00 $0.00 $0.00 $4,059,682.00 $0.00 $0.00 $1,330,000.00 $7,000,000.00 $0.00 $1,500,000.00 $0.00
0 0 0 0 0 0 0 0 0 0 0 0
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1 0 0 0 0 0 0 0 0 0 0 0
$65,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
1 0 0 1 1 1 0 0 0 0 0 0
$2,000.00 $0.00 $0.00 $350,000.00 $555,000.00 $30,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
0 0 1 0 3 1 4 0 1 1 1 0
$0.00 $0.00 $200,000.00 $0.00 $671,350.00 $292,824.00 $681,350.00 $0.00 $265,000.00 $359,082.00 $12,000,000.00 $0.00
0 0 0 0 2 0 1 0 2 3 1 0
$0.00 $0.00 $0.00 $0.00 $336,520.00 $0.00 $218,000.00 $0.00 $390,000.00 $575,000.00 $120,000.00 $0.00
0 2 0 0 1 3 0 3 1 1 1 0
$0.00 $655,052.00 $0.00 $0.00 $324,912.00 $1,271,726.00 $0.00 $668,257.00 $290,231.00 $290,231.00 $234,916.00 $0.00
0 1 1 4 2 3 3 0 5 2 1 0
$0.00 $75,000.00 $100,000.00 $233,684.00 $192,570.00 $172,500.00 $334,400.00 $0.00 $646,007.00 $114,584.00 $17,280.00 $0.00
42 11 16 15 14 36 20 34 25 36 25 0
$389,794.00 $270,110.00 $266,850.00 $154,091.00 $459,796.00 $637,848.00 $464,122.00 $518,203.00 $551,123.00 $617,084.00 $261,585.00 $0.00
0 0 4 0 2 2 1 2 1 4 3 0
$0.00 $0.00 $24,556.00 $0.00 $15,500.00 $28,649.00 $7,500.00 $85,500.00 $77,500.00 $17,000.00 $82,500.00 $0.00
50 18 27 32 33 62 46 49 43 58 43 0
$1,891,989.00 $1,095,107.00 $1,520,953.00 $1,258,413.00 $6,779,177.00 $2,960,479.00 $3,318,395.00 $6,834,903.00 $14,005,736.00 $3,001,019.00 $14,691,080.00 $0.00
0 0 1 1 1 1 1 0 5 1 0 0 11 2*
0 0 2 0 4 2 8 0 2 2 0 0 20 8*
0 2 0 0 1 3 0 3 1 1 1 0 12 5*
0 0 0 0 2 0 1 0 2 3 1 0 9 3*
0 0 0 0 4 0 0 0 0 0 36 0 40 0*
0 2 3 1 12 6 10 3 10 7 38 0 92 18*
0 0 0 0 0 0 0 0 0 0 0 0 0 12*
2 1 1 1 1 2 1 5 8 2 2 0
$35,793.06 $32,520.68 $95,372.41 $25,385.23 $70,460.78 $69,804.22 $84,573.11 $117,383.62 $171,881.83 $74,279.55 $55,884.72 $0.00
$57,357,251
$833,339.21
26
19
$338,705
461
$3,735,325
22
$1,886,025
274
$4,590,606
12
$14,469,606
9
$1,639,520
12
$65,000
4
$937,000
5
$14,128,130
0
$0
1
Year to Date Total
5
$9,447,500
98
$6,119,834
*The pending units are in various stages of staff review. Additionally, not all applicants have submitted a complete application at this time. While we expect the majority to advance through the review process, it is possible that some may experience the
need for additional review.
Dwelling Units - Single Family
Dwelling Units-Manufactured Home
Dwelling Units - Multi Family (3+)
Total Dwelling Units
Transitional Housing Units
Total Construction Valuation
Dwelling Units - Duplex
New Construction
Repair and Alteration
New Multi Family
New Manufactured Home
Dwelling Units - ADU
Certificate of Occupancy
Permit Fees Paid
Comm
Ind
Public
Res
New Construction
Repair and Alteration
New Construction
New Single Family
New Accessory Structure
Repair and Alteration
Demolition and Moving
Repair and Alteration
Total Permits Issued
December 17, 2024 L - 2