HomeMy WebLinkAbout3743 ORDINANCE NO. 37 '7
AN ORDINANCE of the City of Port Angeles, Washington repealing and
replacing Sections of the Port Angeles Municipal Code relating to the
Advisory Boards. Committees and Commissions.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. Chapters 2.22, 2.25, 2.26, 2.32, 2.36, 2.68, and 2.70 of the Port Angeles Municipal
Code are amended by repealing the existing Chapters in their entirety and replacing them with
exhibit A.
Section 2. Chapter 2.40 of the Port Angeles Municipal Code is repealed in its entirety.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction
of the scrivener's/clerical errors, references to other local, state, or federal laws, codes, rules or
regulations,or ordinance numbering,section/subsection numbers and any references thereto.
Section 4. Severability. If any provisions of this Ordinance,or its application to any person or
circumstances,are held invalid,the remainder of the Ordinance,or application of the provisions of the
Ordinance to other persons or circumstances, is not affected.
Section 5. Effective Date. This Ordinance,being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum. This ordinance shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the /7 day of bgepti.bei 2024.
1 ft•ok-12...-044461.c. 0r
Kate Dexter, Mayor
APPROVED AS TO FORM:
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Williani E. Bloor, City Attorney
ATTE T:
Kari Martinez-Bailey, City Clerk
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CHAPTER 2.22 - CIVIL SERVICE SYSTEM AND COMMISSION
2.22.010 - Establishment.
The City establishes a Civil Service Commission and a Civil Service System of employment for
certain members of the Police and Fire Departments, which will approve appointments,
promotions, layoffs, retention, classifications, terminations and discipline.
The Commission will hold monthly regular meetings and special other meetings as may be
necessary to carry out the duties of the Commission. Regular meetings of the Commission will
be held at 10:00 A.M. on the third Thursday of each month as needed; provided that the
Appointing Authority is authorized to cancel a regular meeting in the event there are no
substantive agenda items to consider.
2.22.020 - Purpose and scope.
This chapter sets forth the policies and provisions that govern the City's Civil Service System,
which is intended to operate on a uniform, equitable basis so that the affected employees and the
residents of Port Angeles may derive the benefits and advantages which can be expected to result
from a competent staff of uniformed personnel. This chapter applies to all members of the
Classified Civil Service as specified in PAMC 2.22.040. The provisions of this chapter will
prevail except where its provisions conflict with the terms of an applicable collective bargaining
agreement.
2.22.030 - Defmitions.
As used in this chapter, the words and terms set forth in this section will be given the following
definitions:
A. "Appointing Authority"means the City Manager or his designee.
B. "Appointment"includes all means of selecting, appointing or employing any person to
hold any office, place, position or employment subject to civil service.
C. "Board"means the Interview Board created in this chapter.
D. "Certify"means to verify to the Appointing Authority that a list of names and candidates
for employment has been selected from the list of persons tested and found eligible for
employment.
E. "Chief Examiner"means the Human Resources Manager or his or her designee.
F. "Class"means a group of positions designated by the Commission as having similarity
in duties and responsibilities, by reason of which the same examination may be used for
each position in the group.
G. "Commission" means the Civil Service Commission created in this chapter, and
"Commissioner" means any one of the three Commissioners appointed to that
Commission.
H. "Demotion" means removal of an employee from a higher to a lower class of
employment, for cause.
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I. "Discipline"includes personnel actions by the Appointing Authority that directly affect
the employee's compensation, including demotion, suspension without pay, reduction in
rank, reduction in compensation, termination, or other terms and conditions of
employment. Discipline does not include oral or written reprimands.
J. "Layoff' means involuntary separation of an employee from a position because of lack
of work, nonavailability of funds, or reorganization.
J. "Reinstatement"means reappointment of an employee to a position in a class in which
the employee was employed.
K. "Suspension" means temporary withdrawal of an employee from employment with or
without pay, for cause, or pending determination of charges against the employee which
could result in termination.
L. "Termination"means separation from employment for cause.
2.22.040 —Civil Service System.
The Civil Service System will be overseen by the Appointing Authority, the Civil Service
Commission, the Chief Examiner, and the Interview Board, which have the following respective
powers and duties:
A. Civil Service Commission.
1. The Commission consists of three members appointed by the City Council pursuant
to PAMC 2.25.050.
2. In addition to meeting the criteria set forth in PAMC 2.25.040, each member of the
Commission must be a citizen of the United States, a resident of the City of Port
Angeles for longer than one year immediately preceding their appointment, and
registered to vote in Clallam County.
3. The Commission is responsible for adopting Civil Service Rules necessary to carry
out and enforce the purpose of this chapter.
4. The Commission will make investigations concerning and report upon all matters
touching the enforcement and effect of the provisions of this chapter, and the rules
prescribed hereunder. In the course of such investigation, the Commission or its
designated Commissioner will have the power to administer oaths, subpoena and
require the attendance of witnesses and the production by them of documents
pertaining to the investigation and also to cause the deposition of witnesses residing
within or without the State to be taken in the manner prescribed by law for like
depositions in civil actions in the Superior Court. The oaths administered hereunder
and the subpoenas issued hereunder will have the same force and effect as the oaths
administered by a Superior Court Judge in his judicial capacity. The failure upon the
part of any person so subpoenaed to comply with the provisions of this chapter will
be deemed a violation of this chapter and punishable as such.
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5. The Commission will hear and determine appeals or complaints respecting the
administrative work of the Chief Examiner and such other matters governed by this
chapter as may be referred to the Commission.
6. All hearings and investigations before the Commission or its designated
Commissioner will be governed by this chapter and by the rules promulgated
pursuant thereto. Neither the Commission nor a designated Commissioner will be
bound by the technical rules of evidence. No informality in any proceedings or
hearing, or in the manner of taking testimony before the Commission or designated
Commissioner,will invalidate any order,decision,rule or regulation made, approved
or conformed by the Commission:provided that no order,decision,rule or regulation
made by any designated Commissioner conducting any hearing or investigation
alone will be of any force or effect whatsoever unless and until concurred in by at
least one of the other two Commissioners.
C. The Appointing Authority. The Appointing Authority will fix and establish the number
of employees in the Police and Fire Departments and determine their duties and
compensation in accordance with the salary ordinance or compensation plan adopted by
the City Council.
D. Chief Examiner.
1. The Chief Examiner will keep the records for the Commission, preserve all reports
made to it, keep a record of all examinations, and perform other duties prescribed by
the Commission.
2. The Chief Examiner will prepare and administer examinations to determine the
relative qualifications of persons who seek employment in any class or position.
Such examinations must be:
a. Open to all who meet appropriate job-related qualifications;
b. Practicable and consist of subjects which will fairly determine the capacity
of the candidate to perform the duties of the position for which the
examination is held; and
c. May include tests of physical and mental fitness and/or manual skill.
3. All applicants for appointment who have served in the armed forces of the United
States and have been honorably discharged from any branch of the military, will be
allowed a credit of 10 percent on the entrance examination grade,provided that such
credit will apply to a final score on entrance examinations only.
4. Based on the results of such examinations, the Chief Examiner will establish eligible
lists for the various classes of positions and will certify to the Appointing Authority
the necessary applicants from the established eligible list; provided, that personnel
laid off because of curtailment of expenditures,reduction in force, and for like causes,
will be placed at the top of the eligible list for their class in the order of their seniority
so that they will be the first to be re-employed.
5. The Chief Examiner will administer the Classification Plan for the classes covered
under the Civil Service System.
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E. Classified Civil Service.
The Classified Civil Service includes all regular, full-time employees of the Police and
Fire Departments of the City of Port Angeles, excluding the Police Chief and the Fire
Chief. All appointments to and promotions in said departments will be made solely on
merit, efficiency and fitness, to be ascertained by competitive examination (open,
promotional or, lateral, or through a transfer process from within the City of Port
Angeles) and impartial investigation. No person will be reinstated in or transferred,
suspended or terminated from any such place, position or employment contrary to the
provisions of this chapter.
F. The Interview Board.
1. The Interview Board will conduct any oral examination given as part of the
determination of qualifications of persons seeking employment to the Classified
Civil Service.
2. The Interview Board for new hires will be composed of three people. One member
will be the Chief Examiner or their designee. The Chief Examiner will appoint the
other two members from the respective operating department. One must be a
management representative (excluding the chief of the department) or designee and
the other must be a supervisory representative within the department. For
promotional examinations, the Interview Board will consist of three uniformed
professional personnel in a supervisory capacity from outside the local area. The
Chief Examiner or their designee will administer the selection process but will not
be a rater.
2.22.050 - Qualifications of applicants.
An applicant for a position in the Classified Civil Service must be a citizen of the United States
of America or a lawful permanent resident who can read and write the English language.
In addition, an applicant for a position of any kind under Civil Service must meet the necessary
qualifications as provided for in the job description for the classification, maintained in the City
of Port Angeles Personnel Office. Such qualifications include being of good moral character and
of temperate and industrious habits; such qualifications and facts to be ascertained in such
manner as the Chief Examiner may deem advisable and consistent with the Civil Service Rules
promulgated pursuant to this chapter.
An application for a position with the Police Department may be rejected if the Department
deems that it does not have the resources to conduct the background investigation required
pursuant to chapter 43.101 RCW. Resources means materials, funding, and staff time.
Further qualifications for each position in the Classified Civil Service will be developed by the
Chief Examiner in cooperation with the Appointing Authority.
2.22.060 - Discrimination prohibited.
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No person applying for or holding an office, place, position, or employment under the provisions
of this chapter or the Civil Service Rules promulgated pursuant thereto will be required to reside
within the limits of the City of Port Angeles as a condition of employment nor will any such
person be discriminated against by the City in any manner because of his or her residence outside
of the City limits; provided, that reasonable response time to the City may be considered as a
necessary position prerequisite.
2.22.080—Layoff.
A. Whenever a layoff occurs by reason of insufficient funds, insufficient work or
reorganization, employees in any given class will be laid off in the following order:
1. Temporary;
2. Provisional;
3. Probationary.
B. The names of regular and probationary employees who have been laid off will be placed
upon a reinstatement register for the same class and department from which laid off for a
period of 1 year from the date of layoff.
C. Notice of layoff will be given to the employee at least 14 days before the effective date
thereof.
D. Layoffs are not subject to the provisions of PAMC 2.22.080 or PAMC 2.22.090.
2.22.090 - Grounds for discipline.
The tenure of everyone holding an office, place, position or employment under the provisions of
this chapter will be only during good behavior, and any such person may be disciplined for any
of the following reasons:
A. Incompetency, inefficiency or inattention to or dereliction of duty;
B. Dishonesty, intemperance, immoral conduct, insubordination, discourteous treatment of
the public, or a fellow employee, or any other act of omission or commission tending to
injure the public service; or any other willful failure on the part of the employee to
properly conduct themself; or any willful violation of the provisions of this chapter or the
Civil Service Rules to be adopted hereunder;
C. Mental or physical unfitness for the position which the employee holds;
D. Dishonest, disgraceful, immoral, or prejudicial conduct;
E. Drunkenness or use of intoxicating liquors, narcotics, or any other habit-forming drug,
liquid or preparation to such extent that the use thereof interferes with the efficiency or
mental or physical fitness of the employee, or which precludes the employee from
properly performing the function and duties of their position;
F. Conviction of any felony or misdemeanor,directly or indirectly related to the employee's
employment with the City; or
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G. Any other act or failure to act which, in the judgment of the Appointing Authority, is
sufficient to show cause for disciplinary action.
2.22.100 - Procedure for removal.
A. No person in the Classified Civil Service who is a regular, full-time employee and who
has completed his/her probationary period under provisions of this Chapter, will be disciplined
except for cause, and only after service upon the employee of a written statement from the
Appointing Authority outlining the reasons for discipline. A duplicate of this statement must be
filed with the Commission.
B. Within 10 days of service of such statement, the employee may file a written request for a
hearing with the Commission.
C. Following receipt of a request for a hearing, the Commission will schedule a public
hearing and reasonable notice of the time and place of such hearing will be provided to the
employee.
D. At the hearing, the employee, or their legal counsel, will be afforded the opportunity to
present their defense.
E. The hearing will be confined to the determination of the question of whether the
discipline was issued consistent with the provisions of this chapter.
F. Following the hearing, the Commission may affirm the action of the Appointing
Authority, modify the discipline issued by the Appointing Authority, or if it finds that the action
was not made in good faith for cause, may order reversal of the discipline.
G. In the event the Commission orders reinstatement or reemployment of an employee, the
Commission may, in its discretion, provide that such reinstatement or reemployment be
retroactive, entitling the employee backpay.
H. By submitting a grievance under a collective bargaining agreement, the employee waives
their right to demand a hearing under this section.
2.22.110 - Filling of vacancies.
A. Whenever a position in the Classified Civil Service becomes vacant, the Appointing
Authority, if it desires to fill the vacancy, will request the names and addresses of the persons
eligible for appointment from the Chief Examiner. The Chief Examiner will certify the names of
the five persons highest on the eligible list for entry level positions and the three persons highest
on the eligible list for promotional positions. If not eligible list for the class, the Chief Examiner
will first either establish such list as provided in this chapter, or otherwise determine what list is
appropriate for the class. If more than one vacancy is to be filled, an additional name will be
certified for each additional vacancy.
B. The Appointing Authority will, after review of the persons so certified, appoint one
person to each vacant position. If any person certified by the Chief Examiner is removed from
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the list or otherwise requests to not be considered for appointment, the Chief Examiner will
certify the next highest person on the list to replace those removed. The Civil Service Rules will
establish a procedure for removal of names from the eligibility list either prior to or subsequent
to certification to the Appointing Authority.
C. If the eligible list for entry level positions in a class contains fewer than ten names, the
Appointing Authority may elect to fill the vacancy using those on the eligible list, or fill the
vacancy by temporary appointment until the eligible list contains at least ten names.
D. The Civil Service Rules may provide for expiration of an eligible list when the number of
names on such list has been reduced to less than ten for entry level positions or less than three for
promotional positions, or may provide for a method of supplementing the list with additional
eligibles who have been tested in the same manner as those on the list.
2.22.120 - Probationary period.
No appointment, employment or promotion in this system will be deemed complete until after
the expiration of a one-year probationary period, excluding any paid or unpaid leave periods
greater than 15 working days. Before the expiration of the period of probation, the Appointing
Authority may terminate or, in the case of a promotion, demote an appointee upon filing in
writing the reasons therefor with the Commission. If an appointee is not terminated or demoted
prior to the expiration of the period of probationary service, their appointment will be deemed
complete. An appointee will not have a right to review by or a hearing before the Commission
for termination, demotion, suspension or other disciplinary actions imposed during the
probationary period. The Civil Service Commission may establish other procedures that would,
under certain conditions, increase the probationary period beyond 12 months or reduce the
probationary period to six months, when otherwise consistent with this chapter.
2.22.130 - Powers not infringed.
All offices, places, positions and employments coming within the purview of this Chapter, will
be created by the City Council, and nothing herein contained will infringe upon the power and
authority of the City Council to fix the salaries and compensation of all employees employed
hereunder.
2.22.140 - Leaves of absence.
Leave of absence, with or without pay, may be granted by the Appointing Authority to any
person under Civil Service; provided, that the Appointing Authority will give notice of such
leave to the Chief Examiner. All temporary employment caused by leaves of absence will be
made from the eligible list of the Classified Civil Service.
2.22.150 - Enforcement by civil action.
It is the duty of the Commission to begin and conduct all civil suits which may be necessary for
the proper enforcement of this chapter and of the Civil Service Rules. The Commission will be
represented in such suits by the City Attorney or special counsel upon approval by the City
Council.
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2.22.160 - Deceptive practices prohibited.
No person(s) will defeat, deceive, or obstruct any person in respect of his right of examination or
registration according to the rules and regulations of this chapter, or falsely mark, grade, estimate
or report upon the examination or proper standing of any person examined, registered or certified
pursuant to the provisions of this chapter, or aid in so doing, or make any false representation
concerning the same, or concerning the person examined, or furnish any person any special or
secret information for the purpose of improving or injuring the prospects or chances of any
person so examined, registered or certified, or to be examined, registered or certified, or persuade
any other person, or permit or aid in any manner any other person, to personate him, in
connection with any examination or registration of application or request to be examined or
registered.
2.22.170 - Political contributions and services.
No member of the Classified Civil Service is under any obligation to contribute to any political
fund or to render any political service to any person or party whatsoever, and no person will be
removed, reduced in grade or salary, or otherwise prejudiced for refusing so to do.
2.22.180—Penalty for violation.
Any person who willfully violates any of the provisions of this chapter is guilty of a
misdemeanor.
CHAPTER 2.25 - GENERAL PROVISIONS OF BOARDS AND COMMISSIONS
2.25.010—Purpose and application.
In this Chapter, the City's standing boards, commissions, and committees, collectively, may be
referred to as "permanent committees." The purpose of this chapter is to eliminate separate rules,
bylaws, and procedures for different permanent committees and to provide uniform policies and
procedures for them. The provisions of this chapter apply to all permanent boards, committees,
and commissions, except the Civil Service Commission; provided, that in the event of a conflict
between the provisions of this chapter and those relating to a specific permanent committee, the
more specific provision will govern. This chapter does not apply to Chapter 2.22 PAMC, or to ad
hoc or temporary boards, commissions or committees established by the City Council.
2.25.030 - Terms of permanent committee members.
A. All appointments, except for appointments to fill vacancies, and except for Youth
Advisor Members, will be for four years terms. Each term will begin on March 1st of the year in
which the appointment is made and expire on the last day of February of the year in which the
appointment will expire.
B. The term for Youth Advisor Members shall be from the date of appointment until the
person no longer meets the qualification to serve as a Youth Advisor Member, but in any event
not longer than four years.
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C. Terms will be staggered so that no more than two members' terms expire in the same
year.
D. An appointment to fill a vacancy occurring before the expiration of a regular term will be
for the remainder of that term only.
E. No person will be allowed to serve on a particular permanent committee for more than
two full consecutive terms and may not serve on that permanent committee for four years
following the end of their service on that permanent committee; provided that any person now
serving on a permanent committee on the effective date of this chapter will be entitled to
complete the term that he or she has been appointed to serve.
F.. For any permanent committee that at the time of enactment of this chapter has more
appointed members than are authorized by the modifications to this Code, all current members
will continue to serve until the expiration of their terms at which time their position will expire.
2.25.035. Youth Advisor Members.
In addition to the members specified in chapters 2.26, 2.32, 2.36, 2.68, and 2.70 below, every
permanent committee will have one position for a Youth Advisor. The Youth Advisor will be a
resident of the City, at an age ranging from 14 to 18 at the beginning of the term, a non-voting
member, and be appointed through the process described in section 2.25.050 below. A parent or
guardian of the Youth Advisor Member must give written permission for the member to
participate on the permanent committee.
2.25.040—Appointments—Criteria.
A. Permanent committee members will be selected to represent a broad spectrum of the
community and will be appointed without regard to political affiliation and in accordance with
the employment prohibitions adopted by the U.S. Equal Employment Opportunity Commission.
B. Criteria used in selecting members includes but will not be limited to the following:
1. Members have displayed an interest in the work of the permanent committee to
which they have applied.
2. Members will not be City employees, provided that elected officials will not be
deemed City employees for purposes of this limitation.
3. Members will be familiar with the rules of procedure and conduct applicable to
permanent committee members.
4. Unless provided otherwise by individual committee compositions, members will be
city residents: their domicile and permanent residence is inside the City Limits of the
City.
2.25.050 - Appointments—Process.
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The process for selection and appointment of members of permanent committees, other than City
Council members, will be uniform for all permanent committees, except in instances where the
process for selection of a member of the permanent committee is directed by state law, in which
case the City will follow that process and procedure. The City Clerk may determine the timeline
to fill the remainder of a vacant term in a process similar to the process below for expiring terms.
For expiring terms, the process and procedure for selecting members of permanent committees
will be as follows:
A. During the summer prior to the expiration of a term of a committee member, the staff to
the committee will notify the committee member and the City Clerk that the term is
expiring.
B. By August 15, the committee staff will prepare a set of written questions to be directed
to all applicants who apply to become members of the committee. The questions will be
written to assess the applicant's aptitude and suitability to carry out the work performed
by the committee. City Council or the City Manager may review and determine the set of
written questions.
C. By September 1, prior to the expiration of the member's term, the City Clerk will post
on the City's website and advertise in the City's legal newspaper an invitation for
applicants. Applications will be accepted until October 31. When no applications are
received the City Clerk can extend the application period. The currently composed City
Council ad hoc committee may also extend the application period.
D. The City Clerk will provide all applicants with the questions and instructions to return
their answers to the City Clerk no later than October 31.
E. The review and selection process will be as follows:
1. Upon vacancy, or prior to the expiration of one or more terms in September or
October, the Council will appoint up to three Councilmembers to serve on an
ad hoc committee to review applications for each permanent committee. The
members of the ad hoc committee will consist of up to three Council members,
one (1) member from the permanent committee, other than the Chair, selected
by the Permanent Committee Chair, and one (1) staff member from the city
department that staffs the permanent committee. All members will be voting
members.
2. The ad hoc committee will review the applications for membership on the
permanent committee. The ad hoc committee will meet and review answers
submitted by applicants, and schedule interviews if desired. The members of
the committee will make a recommendation to City Council about the best
qualified candidate. If the recommendation is not unanimous, the dissenting
members of the ad hoc committee may also provide written or oral input to the
Council, and, if requested, may provide their input in executive session under
RCW 42.30.110(1)(h) ("To evaluate the qualifications of a candidate for
appointment to elective office.").
3. The City Council will review the recommendations from the ad hoc committee.
If the Council deems it beneficial, it may conduct interviews. The Council will
make appointments to the permanent committees.
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F. The City Council, at a regularly scheduled meeting, will appoint committee members to
the expiring or vacated term.
G. For appointment of City Council members to permanent committees, the Mayor will
nominate the City Council member appointees as part of the process of assigning
Councilmembers to Boards and Committees in January of even years. Such appointments
are subject to approval by the Council.
2.25.055—Training Required.
A. Within 6 months of appointment, and annually thereafter, every member of a Permanent
Committee will attend training in the Open Public Meetings Act, ethics for municipal officials,
and the Public Records Act.
B. The City Clerk is authorized to determine the time, manner, place, and content of such
training.
2.25.060—Removal of Permanent Committee Members.
A. A member of a permanent committee is automatically removed after failing to attend three
consecutive regular meetings of the committee. There are no excused absences, however the
removed member is not prohibited from re-applying for the position and is for this purpose only,
exempt from the four year break in 2.25.030(E).
B. The City Council may remove a member of a permanent committee prior to the expiry of
the member's term for one or more of the following reasons:
1. Incompetency, inefficiency, or inattention to or dereliction of duty with regard to the
work on the committee.
2. Dishonesty, discourteous treatment of staff members of the public, or other
committee members, or any other act or omission that is prejudicial to the committee, the
City, or City staff
3. Other good cause, as determined by the City Council, in its sole discretion, sufficient
to show cause for removal of the member.
C. A request to remove a permanent committee member may be submitted to the City Attorney
in writing by any member of the permanent committee or by the City Manager. Such a request
must cite applicable subsections from section B above and provide specific facts to support
the request.
1. The City Attorney may determine that the request does not contain sufficient evidence to
warrant dismissal under this section, and if so the City Attorney will notify City Council of
the decision in executive session, which will end the procedure unless the Council initiates
additional action.
2. If the City Attorney determines the request does contain sufficient evidence to be considered
good cause under this section,then within five days of receiving the request the City Attorney
will notify the member who is the subject of the request, provide the member a copy of the
request, notify the member of their right to request"a public hearing or a meeting open to the
public" per RCW 42.30.110(f), and request a written response within 14 days or confirm that
the member will not be providing a response.
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D. After receiving the request, the City Council may consider the request and its basis in open
session or in executive session.
1. If the request is first considered in executive session no action will be taken in
executive session. The member who is the subject of the request may request"a public
hearing or a meeting open to the public"per RCW 42.30.110(0.
2. The Council in open session may then determine what further actions it will take. It
may:
a. Take no action;
b. Enter into the minutes of the meeting a statement that the request to remove
was considered; and that the City Council will not take further action on the
request;
c. Vote to remove the member;
d. Initiate such further steps as it deems necessary and appropriate to evaluate the
request to remove the member and then make a decision on the request.
2.25.065 - Suspension of Permanent Committee Members
A. If the City Manager has probable cause that a member's service on a permanent committee is
a substantial risk to public health or safety, the City Manager may suspend the member and
prohibit their participation as a member of the permanent committee. The City Manager should
attempt to consult with the City Attorney, Committee Chair, and Mayor prior to making this
decision, but if time is of the essence the City Manager can act unilaterally. Regardless, the City
Manager must then immediately draft a request to remove the member and follow the procedure
in PAMC 2.25.060. If the removal process does not result in the member's removal, then the
member's suspension is automatically terminated at the conclusion of the removal proceeding.
2.25.070—Rules of Procedure.
A. The Port Angeles City Council Rules of Procedure will be the rules of procedure for all
permanent committees.
B. Each permanent committee will elect its own chair and vice-chair in March of each year from
among its members. The City Manager must designate a staff member to be secretary for the
committee.
C. For purposes of conducting the permanent committee's business, exercising its powers and
for all other purposes, a quorum of the permanent committee consists of a simple majority of
the filled positions.
D. All meetings of the City's permanent committees will be noticed and held in accordance with
the Open Public Meetings Act, chapter 42.30 RCW.
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E. To the extent possible, all meetings of all permanent committees will be held in the City
Council chambers where there is equipment to facilitate virtual meeting participation.
F. All regular meetings of permanent committees will allow at least one public comment
opportunity at the meeting. The process for public comment at permanent committees will be
the same rules that apply during City Council meetings. Permanent committees do not address
quasi-judicial matters, which are the jurisdiction of the City's Hearing Examiner and
potentially City Council.
G. The staff of the permanent committee will keep minutes of all meetings held and all business
transacted. The format for minutes will be action minutes that record the actions taken and the
respective members' positions, but not discussion. All records of the permanent committee
will be open for public inspection, except those that may be exempt from public disclosure
under State law.
2.25.080—Staff Liaison Support.
The City Manager must designate a City staff member to provide administrative support for each
permanent committee and act as the committee's Secretary, including being responsible for
written action minutes of the committee's meetings, publication of meeting notices, and other
administrative and clerical functions for the committee. Such staff will work under the direction
of the City Manager. The permanent committees are not authorized to direct staff.
2.25.085—Work Plans for the Permanent Committees.
A. Permanent Committee's work that would lead to recommendations to City Council will
follow state law requirements, municipal code requirements, an adopted work plan, or the
Council-approved department workplan. Work plan items may originate from the City Council,
the Permanent Committees, or from staff.
1. For work plan items originating from the City Council:
a. The Council will direct the permanent committee to address the item and may
appoint a member of Council to act as liaison to the board until the permanent
committee has completed work on the item and prepared either a report or a
recommendation for the Council.
b. The Council liaison will attend the next meeting of the permanent committee to
explain the work plan item.
c. Once the permanent committee has completed its work on an item, the Chair or
the Chair's designee will present a report on that item to City Council.
2. For work plan items originating from the permanent committees:
a. By majority vote, the permanent committee may request City Council approval to
address a specific work plan item. The committee Chair or the Chair's designee
will present the request to the City Council or the City Manager and answer
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questions about the work plan item, if necessary. The committee must provide the
City Council with specific information about their intended end product.
3. For work plan items originating from City staff:
a. Staff may make recommendations for adding permanent committee work plan
items to City Council by:
i. Notifying the members of the relevant Permanent Committee of the
suggested work plan item and its intended end product, and
ii. Identifying the staff work plan item that the suggested item supports.
2.25.090 - Compensation.
Permanent committee members will serve without compensation.
2.25.100 - Rights and Duties of Permanent Committee members
A. Permanent Committee members have the same right of inquiry as recognized for City
Councilmembers in RCW 35A.13.120 and limited in scope to the subject matter and staff
members relevant to the work of the Permanent Committee. Committee support staff should
promptly answer Permanent Committee members' requests for information or inform the
member that staff capacity does not allow for answering the inquiry. Permanent Committee
members' questions and requests for information are only Public Records Requests if
specifically specified as such by the Permanent Committee member.
B. Permanent Committee members are required to act in the best interest of the City, including:
1. Giving reasonable care and attention to their responsibilities, including considering all
materials available to them before making a decision, seeking additional input if the
materials before them are not enough to make a decision, and not simply accepting the
information presented but assessing the information with a critical eye.
2. Exercising independent judgement and acting without personal economic conflict. A
Permanent Committee member who has a conflict of interest or who may appear to have
a conflict of interest should identify the conflict publicly and recuse themself from the
decision making process by leaving the room.
3. Ensuring the City is following its policies and complying with the law. If Permanent
Committee members identify an actual or probable breach of duty or law, they should
report it up the chain of supervision authority by first reporting to the Department
Director, then the City Manager, and finally the City Council (Note that Permanent
Committee members nor the Permanent Committee as a body, do not supervise any City
staff).
2.25.110 - Public Transparency
A. The staff liaison for each Permanent Committee will ensure that the public webpage for the
committee contains the following information:
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1. The time and location of regular meetings of the committee, and a link to the meeting
agenda page.
2. The current committee workplan, and department workplan, as well as a link or
directions to an archive of retained past workplans.
3. The current committee member names, city email addresses, and each member's start
date on the committee and current term expiration date. Optionally, committee members
may submit for inclusion a biography (250 words or less), portrait photo, and the
committee member's personal phone number.
4. The email address of the staff liaison to the committee.
CHAPTER 2.26 - PUBLIC SAFETY ADVISORY BOARD
2.26.010 - Board established, and purpose.
A. There is established a Public Safety Advisory Board. The Board is to advise and make
recommendations to, and as requested by, the City Council, City Manager, Chief of Police, and
Fire Chief concerning the provision of public safety services within the City. The committee may
make recommendations on ways to enhance Police Department and Fire Department-community
relations, make recommendations on ways to promote public awareness of the City's Police and
Fire services and programs, review and make recommendations concerning Police and Fire
Department policies, procedures, programs, accreditation standards, and budgetary implications,
and make recommendations regarding legislative changes affecting public safety services in Port
Angeles.
B. Notwithstanding the broad duties of the Board under subsection A of this section, the Board
will have no power or authority to investigate, review, or otherwise participate in matters
involving specific public safety personnel or specific public safety related incidents unless
specifically requested by the Police Chief, Fire Chief or City Manager, or designated by state
law.
2.26.020—Composition and criteria.
The Board is composed of seven City residents meeting the criteria found in PAMC 2.25.040.
2.26.040 - Meeting schedules.
The Board will hold nine regular meetings annually. Regular meetings of the Board will be held
at 6:00 P.M. on the third Wednesday of each month, except during the month of August provided
that the Chair of the Board is authorized to cancel a regular meeting in the event there are no
substantive agenda items to consider. With the approval of the City staff liaison, the Chair, or the
Board by motion, may schedule special meetings.
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CHAPTER 2.32 - PARKS, RECREATION AND FACILITIES COMMISSION
2.32.010—Commission established, and purpose.
There is established a Parks, Recreation and Facilities Commission. The Commission advises
and makes recommendations to, and as requested by, the City Council, City Manager, and
Director of Parks and Recreation on all matters relating to park, recreation, facilities, and all
other matters as the City Council may deem appropriate. The Commission may make
recommendations on ways to enhance Parks and Recreation Department community relations,
concerning Parks and Recreation Department policies, procedures, programs, and standards, on
how to promote public awareness of the Parks and Recreation Department's services and
programs, and regarding legislative changes affecting Parks and Recreation Department services
in Port Angeles.
2.32.020—Composition and criteria.
The Board is composed of seven City residents meeting the criteria found in PAMC 2.25.040.
2.32.040 - Meetings.
The Commission will hold nine regular meetings annually. Regular meetings of the Commission
will be held at 6:00 P.M. on the third Thursday of each month except during the month of August
provided that the Chair of the Board is authorized to cancel a regular meeting in the event there
are no substantive agenda items to consider. With the approval of the City staff liaison, the
Chair, or the Commission by motion, may schedule special meetings.
CHAPTER 2.36- PLANNING COMMISSION
2.36.010 —Commission established and purpose.
There is hereby established a City Planning Commission. The Commission advises on all matters
relating to land use planning and comprehensive planning. The Commission may make
recommendations on ways to enhance Community and Economic Development Department's
community relations; review and make recommendations concerning Community and Economic
Development Department policies, procedures, programs, and standards; make recommendations
on how to promote public awareness of the Community and Economic Development Department
services and programs; and review and make recommendations regarding legislative changes
affecting Community and Economic Development Department services in Port Angeles.
2.36.020—Composition and criteria.
A. The Commission will consist of seven members.
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B. In addition to the general criteria set forth in PAMC 2.25.040, members of the Planning
Commission must:
1. Have an understanding of: (1) the benefits to the community of zoning and
planning; and (2) the scope and purpose of the City's Comprehensive Plan; and
2. Reside in the City.
2.36.040—Meetings.
The Commission will hold nine regular meetings annually. Regular meetings of the Commission
will be held at 6:00 P.M. on the fourth Wednesday of each month except during the month of
August provided that the Chair of the Board is authorized to cancel a regular meeting in the
event there are no substantive agenda items to consider. With the approval of the City staff
liaison, the Chair, or the Commission by motion,may schedule special meetings.
2.36.060 - Preparation of Comprehensive Plan.
The Planning Commission may recommend to the City Council a Comprehensive Plan designed
for the benefit of the City as provided by law and prepared as a whole, or may recommend parts
or any amendment, extension or addition thereto. Before such recommendations are made to the
City Council, the Planning Commission will hold a public hearing thereon.
CHAPTER 2.40 - PORT ANGELES FORWARD COMMITTEE
Chapter 2.40 PAMC is repealed in its entirety.
CHAPTER 2.68- UTILITY ADVISORY COMMITTEE
2.68.010 - Committee established.
There is established a Utility Advisory Committee. The Committee advises and makes
recommendations on all matters relating utilities. The Committee may make recommendations to
enhance Department of Public Works and Utilities community relations; concerning the
Department of Public Works and Utilities policies, procedures, programs, standards, and
budgetary implications; on ways to promote public awareness of Department of Public Works
and Utilities services and programs; and regarding legislative changes affecting Department of
Public Works and Utilities services in Port Angeles.
2.68.020 —Composition and criteria.
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The Committee will consist of seven full-time members meeting the following criteria in addition
to that found in PAMC 2.25.040:
A. Three members of the Committee will be current City Council members.
B. Four members representing the community at large who must be city residents.
The Committee will also include two part time members meeting the following criteria in addition
to that found in PAMC 2.25.040:
A. One part-time member must represent the industrial customers of the City's utilities and
need not be a city resident. For purposes of this section, "industrial customers" means
those customers who are served under the City's industrial transmission rate classification.
This member only votes on utility rates that include industrial rates, does not count as a
committee member for purposes of quorum, and is only required to attend meetings that
consider the Cost of Service Assessments that include industrial rates.
B. One part-time member must represent high users of emergency medical services in the
City, such as but not limited to adult family homes, boarding homes/assisted living
facilities, and nursing homes. This member does not need to be a city resident. This
member only votes on Medic I rates, does not count as a committee member for purposes
of quorum, and is only required to attend meetings that consider the Medic I Cost of
Service Assessment.
2.68.040 - Meetings.
The Committee will hold nine regular meetings annually. Regular meetings of the Committee
will be held at 3:00 P.M. on the second Tuesday of each month except during the month of
August provided that the Chair of the Board is authorized to cancel a regular meeting in the
event there are no substantive agenda items to consider. With the approval of the City staff
liaison, the Chair, or the Committee by motion, may schedule special meetings.
CHAPTER 2.70 - LODGING TAX ADVISORY COMMITTEE
2.70.010 - Committee established and purpose.
There is created the Port Angeles Lodging Tax Advisory Committee. The Committee, pursuant
to RCW 67.28.1816, makes recommendations to City Council for the expenditure of lodging tax
funds; advises and make recommendations on matters relating to collection and expenditure of
lodging tax funds in Port Angeles; encourages individuals and community groups to participate
in lodging tax sponsored programs and services; and reviews and makes recommendations
regarding legislative changes affecting the collection and expenditure of lodging tax in Port
Angeles.
2.70.020—Composition and criteria.
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A. Composition. The Lodging Tax Advisory Committee is composed of the following seven
members:
1. One City Council member.
2. Two members who are representatives of businesses required to collect the lodging
excise tax.
3. Two members who are persons involved in activities authorized to be funded by lodging
excise tax revenue.
4. Two citizen-at-large members who neither represent businesses required to collect the
lodging excise tax nor are persons involved in activities authorized to be funded by the
lodging excise tax. The two citizen-at-large members will be voting members.
In the event that the City Council does not receive a sufficient number of applications
for vacant citizen-at-large positions that meet this criteria, the Council may appoint
citizen-at-large positions without the restrictions, so long as the number of members
who are representatives of businesses required to collect tax under this chapter will be
equal to the number of members who are involved in activities authorized to be funded
by revenue received under this chapter.
B. Additional criteria. Members must meet the following criteria, in addition to that found in
PAMC 2.25.040:
1. Members must have declared in their applications which category of membership they
are applying for, so that members will be eligible for only one of the categories set forth
in PAMC 2.70.030.A.
C. Terms. The term of office will be two years.
2.70.040 —Meetings.
The Committee will hold 3 meetings annually. With the approval of the City staff liaison, the
Chair, or the Committee by motion, may schedule special meetings.
As required by RCW 67.28.1817, the City Council member will chair the Committee.
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