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HomeMy WebLinkAboutCC Minutes 11/01/2022 CITY COUNCIL MEETING Port Angeles, Washington November 1, 2022 This meeting was conducted virtually. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Meyer, Council Members Carr, French, McCaughan, Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor,Mayor Dexter announced the need for a closed session under authority of RCW 42.30.140(4),to discuss collective bargaining with an employee organization and an Executive Session under RCW 42.30.110(1)(i)to discuss potential litigation with legal counsel until 5:55 p.m. with no action to follow.The City Council left the virtual meeting and convened in a separate virtual meeting. The Executive Session convened at 5:00 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:57 p.m. CALL TO ORDER-REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:01 p.m. ROLL CALL Members Present: Mayor Dexter,Deputy Mayor Meyer,Council Members Carr,French,McCaughan,Schromen- Wawrin and Suggs. Members Absent: None Staff Present: City Manager West,Attorney Bloor,Clerk Martinez-Bailey,S.Carrizosa,C. Delikat,N. Gollub, M. Healy,D. Sharp,B. Smith and J.Viada. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Veteran's Day Proclamation Mayor Dexter read a proclamation recognizing Veterans Day. PUBLIC COMMENT John Worthington,residing outside the city limits, spoke in opposition of the City's participation with ICLEI. No other public comments were received and there were no pre-recorded messages to play. OTHER CONSIDERATIONS 1. HVAC Upgrade of City Facilities-Presentation by TRANE Technologies Parks and Recreation Director Corey Delikat presented the agenda item and provided background on staff's HVAC system research. He said Trane representatives had assessed the facilities and explained the presentation was arranged as a follow-up to recent Council discussions. He introduced Trane Senior Account Executive Angie Estey, PORT ANGELES CITY COUNCIL MEETING—November 1, 2022 who shared a presentation and information on potential HVAC upgrades. Trane Representative Greg Stinson spoke to potential upgrades and grant matches. Council discussion followed. PUBLIC HEARINGS 1. Property Tax Levy Finance Director Sarina Carrizosa presented slides and spoke about the property tax increase anticipated in 2023, including the assumption of a 1.0%increase and the additional excess levy of$0.10 per every$1,000 for the Firemen's Pension. Council discussion followed. The Mayor opened the public hearing at 6:56 p.m., hearing none, the Mayor continued the matter to November 15 meeting. Mayor Dexter conducted a first reading of the ordinance by title,entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles,Washington,levying regular ad valorem property taxes for collection in the fiscal year 2023, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. The Council agreed by consensus that a second budget work session would not be needed. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West pulled items G-1 and G-2,EV Charging Station Rates and EV Charging Municipal Code and added Solid Waste Transfer Station in Carlsborg to the agenda as Item I-6. Hearing from Council member Schromen-Wawrin and Council member McCaughan,the Mayor added Utility Advisory Subcommittee Memberships to the agenda as item I-7. CONSENT AGENDA At the request of Councilmember McCaughan,Mayor Dexter added J-1 to the consent agenda as item E-8. It was moved by Schromen-Wawrin and seconded by McCaughan to approve the Consent Agenda to include: 1. City Council Minutes of August 16,2022/Approved 2. Expenditure Report: From October 8,2022 to October 21,2022 in the amount of$1,254,353.37/Approved 3. Memorandum of Understanding—Port Angeles Youth Basketball/Approve and authorize the City Manager to sign a Memorandum between the City of Port Angeles and Port Angeles Youth Basketball 4. Refurbishment of Distribution Transformers Service Agreement/Award a contract to Sunbelt Solomon of Bakersfield, CA,for the refurbishment of Distribution Transformers, in the amount not to exceed of$70,000, including applicable taxes, and authorize the City Manager to sign all documents necessary to execute and administer the agreement for the project and make minor modifications as necessary. 5. Landfill Beach Nourishment/Accept the Landfill Beach Nourishment project CON 2022-39 as complete, authorize staff to proceed with project closeout and release the retainage upon receipt of all required clearances. 6. Payment of Large Energy Conservation Incentive/Authorize the City Manager to approve an energy incentive payment to the Olympic Inns and Suites in the amount of$75,000. 7. West Coast League Letter of Support/Approve and authorize the Mayor to sign a letter of support to Governor's Office to support this request of a one-time "Minor League Baseball Publicly Owned Stadium Improvement Fund"that would distribute a total of$24 million to 11 community stadiums, including Port Angeles'Civic Field. 8. ITEM MOVED TO CONSENT— Fish Screen Hydraulic System Contract Rescinding CON-2022-35/Approve the rescinding of the contract with Certified Hydraulics($44,550)for the repair and maintenance of the hydraulic system located at the Elwha Fish Screen facility and authorize the City Manager to approve and execute all documents necessary for that purpose. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. Page 2 of 5 PORT ANGELES CITY COUNCIL MEETING—November 1, 2022 RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Resolution Relating to Homelessness City Manager West presented the agenda item,provided background information,and spoke about the goal from a policy perspective,saying the purpose was to find creative solutions and ultimately move forward and make progress. Mayor Dexter read the resolution, RESOLUTION NO.21-22 A RESOLUTION of the City of Port Angeles,Washington declaring City goals in response to homelessness. It was moved by Schromen-Wawrin and seconded by Carr to: Pass the resolution as read. After a roll call vote,the motion carried 6-1 with Meyer opposed. The Mayor recessed the meeting for a break at 7:44 p.m.The meeting reconvened at 7:49 p.m. 2. American Rescue Plan Act Funding Approval and Subrecipient Agreement with the Field Arts and Events Hall Director Carrizosa presented the agenda item, provided background and information on the matter, shared staff s recommendation, and provided information relative to American Rescue Plan Act (ARPA) funding related to past consideration of HVAC funding. Director Carrizosa said because staff had also made a recommendation for the use of ARPA funds in the amount of$2,000,000 for upgrades to the City's HVAC systems at the Vern Burton,City Hall and the Fire Station,a total dollar amount had not been proposed by staff in regard to the request from the Field Arts and Events Hall.Council discussion followed. Mayor Dexter read the resolution by title,entitled, RESOLUTION NO.22-22 A RESOLUTION of the City Council of the City of Port Angeles,Washington,approving funding from the American Rescue Plan Act (ARPA) for reimbursement to the City for pandemic related expenses incurred in responding to COVID. It was moved by French and seconded by Carr to: After the motion was amended,the final motion passed: Pass the Resolution approving funding for the Field Arts and Events Hall in an amount of$150,000 by City Council and approve and authorize the Finance Director to sign the ARPA Subrecipient Agreement and complete final negotiations on Attachment D with the Field Arts and Events Hall and to make minor modifications to the agreement as necessary. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. The Mayor and members of the Council expressed interest in future updates from staff on remaining ARPA funding, in consideration of the lowered funding amount in relation to potential funding allocations to HVAC system improvements recommended by staff. OTHER CONSIDERATIONS CONTINUED 2. Continuation of Elevate PA from October 18 The Mayor spoke to the tabled motion made during the October 18 meeting.Manager West presented the agenda item, provided background information,and invited Police Chief Brian Smith the opportunity to speak to matter. The Mayor invited Clallam Transit System General Manager Kevin Gallacci to speak to represent the Welcoming Committee for Elevate PA. Page 3 of 5 PORT ANGELES CITY COUNCIL MEETING—November 1, 2022 It was moved by Suggs and seconded by French to: Direct staff to research potential funding options to be utilized to fund a downtown resource officer. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. The Mayor recessed the meeting for a break at 9:20 p.m.The meeting reconvened at 9:25 p.m. 4. Governor Inslee's Rescission of COVID-19 Emergency Proclamations and State of Emergency Manager West provided background on the agenda item. Attorney Bloor spoke about approaches the City would need to take place relative to the City's declaration of emergency relative to virtual vs.hybrid meetings. The Mayor asked if there was objection to extending the meeting until 10:15 p.m. Hearing no opposition,the Mayor extended the meeting until 10:15 p.m. SECOND PUBLIC COMMENT John Worthington,residing outside city limits,spoke about nautical mile taxation. It was moved by Schromen-Wawrin and seconded by French to: Extend the meeting until 10:30 p.m. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. It was moved by Schromen-Wawrin and seconded by French to: After the motion was amended,the final motion passed: Move to rescind the finding,made by this Council on May 17,2022,pursuant to RCW 42.30.230 to hold virtual Council,Board,Committee and Commission meetings and to use hybrid meetings for all meetings not already set. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. 6. Solid Waste Transfer Station in Carlsborg Manager West spoke to the late item and shared an update relative to due process and the County's approval of a recent building permit. Manager West provided staffs recommendation to Council. It was moved by Suggs and seconded by Schromen-Wawrin to: Move to reaffirm the Council's February 1, 2022, declaration that a new solid waste transfer station in Carlsborg should be opposed and further authorizing the City Manager to take any and all actions,inducing appeals and litigation, he determines necessary to oppose such a solid waste transfer station facility. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. 6. Temporary Sub-committees Discussion Council member Schromen-Wawrin spoke to the late item and suggested Council amend the membership criteria. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Carr to: Amend the membership criteria for the two temporary subcommittees created by Council on October 18, 2022, by striking"subcommittee of up to three councilmembers or utility advisory committee members,"and replacing it with "subcommittee of Councilmembers and Utility Advisory Committee members,but not a majority of either body." The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. It was moved by Schromen-Wawrin and seconded by French to: Table agenda items 2023 Legislative Priorities Discussion and Port Angeles Municipal Code Updates and extend the meeting to the end of Council and City Manager reports. The Mayor asked if there was unanimous consent,hearing no opposition,the motion carried 7-0. CITY COUNCIL REPORTS Council member Meyer spoke about the upcoming Winter Ice Village event and a recent community event. Council member Meyer spoke about attendance at Solid Waste Advisory and Shore Aquatic Center meetings. Council member Suggs spoke about upcoming Shore Aquatic events,pool holiday hours and user rate changes. Page 4 of 5 PORT ANGELES CITY COUNCIL MEETING—November 1, 2022 Council member Schromen-Wawrin spoke about elections and a visit to the grand opening of the Kidney Center. Council member French provided updates on Lodging Tax Advisory Committee meetings and spoke about a Chamber of Commerce event. Council member Carr spoke about a Homeless Task Force meeting and shared she would be participating in a training event at the regional Emergency Vehicle Operation Course. Mayor Dexter spoke about the grand opening event at the Northwest Kidney Center. No other reports were given. INFORMATION Manager West provided water level updates relative to the Stage III Water Shortage Declaration and stated staff are removing all water restrictions. ADJOURNMENT Mayor Dexter adjourned the meeting at 10:36 p.m. Ar‘.- 1(A41.0 ' Kate Dexter,Mayor Ka Martinez-Bailey,City Clerk Page 5 of 5