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Home My WebLink About11212024 Parks Agenda Packet PARKS, RECREATION & BEAUTIFICATION COMMISSION PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING AGENDA November 21, 2024 6:00 p.m. – Regularly Scheduled Meeting Notice is hereby given that the Parks, Recreation & Beautification Commission will meet on Thursday, November 21, 2024, starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall, or remotely via telephone or video link. The meeting is open to the public. Audio only: 1-844-992-4726 Access code: 2557 413 0167 Webinar password: B236JkJVSJn Once connected, press *3 to raise your virtual hand if you wish to make a comment. You will be notified when it is your turn to speak. This access code is good for the November 21, 2024, meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m0b7cf6a4a2deb81170b30eea4e54a2f0 To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. A. Call to Order: Regular Meeting at 6:00 p.m. B. Roll Call C. Approval of Minutes: October 17, 2024, Meeting Minutes D. Public Comment E. Finance/Packet Items: Financial Reports for September 2024 F. Legislation: Fee Wavier Policy G. Guest Speaker: None H. Director’s Report – Information Only 1. Lodging Tax- Civic Field Video Board 2. Senior Center/Fire Hall HVAC Project Update 3. PAFC Partnership (Ribbon Cutting Event) 4. Garden Club Partnership- Downtown Planters 5. North Olympic Baseball & Softball State Tournament I. Discussion J. Adjournment Page 1 of 2 PARKS, RECREATION & BEAUTIFICATION COMMISSION REGULAR MEETING Port Angeles, WA October 17, 2024 The meeting was conducted as a hybrid meeting. CALL TO ORDER – REGULAR MEETING: Chairperson Hodgson and Co-chair McGuire were absent. Commissioner Forrest motioned to have Commissioner Kiedrowski as Acting Chairperson. Commissioner Fischbein seconded. Acting Chairperson Kiedrowski called the meeting of the Parks, Recreation & Beautification Commission to order at 6:05 p.m. Members present: Acting Chairperson Kiedrowski, Commissioner Fischbein, Commissioner Hilory, Commissioner Forrest, and Student Representative Garcelon. Members absent: Chairperson Hodgson, Co-chairperson McGuire, and Commissioner Collins. Staff present: Director Delikat and Administrative Specialist Wimberly. APPROVAL OF MINUTES: Commissioner Forrest motioned to approve the September 19, 2024, meeting minutes. Commissioner Fischbein seconded. The September 19, 2024, meeting minutes were unanimously approved. PUBLIC COMMENT: None. FINANCE & PACKET ITEMS: Director Delikat reviewed and summarized the Financial Reports for the Parks and Recreation Department in August 2024. Delikat highlighted the low revenue for the City Pier. However, we are still awaiting payment from American Cruise lines. We are fortunate to have them return next year. Director Delikat also explained the exceeding expenditures for the administrative budget line item. LEGISLATION: None. GUEST SPEAKER: Sam Grello, Executive Director of the Port Angeles Downtown Waterfront District presented on the history of their organization, affiliation with Elevate PA, accomplishments, and future goals for the City of Port Angeles. DIRECTOR’S REPORT: Generation III Dream Playground: Director Delikat relayed to the Commission we are finalizing funding for the project and the trampoline installation permit has been extended. Also, The Dream Playground Foundation is coordinating with manufacturers on the tot lot entryway and alternative mound Page 2 of 2 options as the existing is in bad shape. The stormwater requirements for the playground have also been finalized. Lastly, Acting Chairperson Kiedrowski and Dream Playground Foundation Treasurer highlighted the dragon will be installed before the end of the year. Senior Center/Fire Hall HVAC Project Update: The HVAC system is installed and working well. Staff will be trained on maintenance of the system next week. 90% of the solar design is complete with the battery storage following next year. The fire hall will be funded and likely completed in 2026. Shane Park Stormwater Run-Off: The Public Works Department put in a sewer line at Shane Park some time ago. However, the stormwater had no where to go. Director Delikat thanked the Streets Department for putting in a pump last year to redistribute the water. They have also recently put in a new berm where clover will planted over the area allowing the park to more accessible during the winter months. Civic Field Video Board: Director Delikat highlighted the Commerce Grant for funding the video board but we are still short $140,000. An application for LTAC funds will be submitted on behalf of the Parks and Recreation Department. The board will be substantially larger than the existing and we hope to have it installed Spring 2025. Erickson Playfield Park Host Program: The parks hosts began their temporary stay at Erickson Playfield. Sewer and water hookups have been completed, parking pad was poured, and a border fence was installed. They plan to be at the Dream Playground for at least a month. Locomotive #4 Update: There has been great progress fundraising for the restoration of Rayonier Locomotive #4. Director Delikat will be working on a Memorandum of Understanding with the North Olympic Peninsula Railroaders. A specialist in rebuilding trains has been exemplary to work with and outlined the scope of work for the project. In addition to rebuild of the train, there will also be a covered structure similar to a carport, additional railroad tracks, a log cart, and eventually plans to redesign the area surrounding the train. DISCUSSION: After ten years serving the Parks, Recreation & Beautification Commission in varying capacities, Commissioner Forrest announced his resignation in January 2025 and encouraged recruitment for future Parks, Recreation, & Beautification Commission members. Commissioner Hilory acknowledged the number of dead trees at Lincoln Park. Director Delikat hopes by next year we can coordinate a Tree Service Plan to mitigate risk to the public while also encouraging replacement of the trees that could be removed. Lastly, Commissioner Forrest announced the City Street Shade Tree Program dispersal on October 19, 2024, and encouraged people to volunteer. ADJOURNMENT: Acting Chairperson Kiedrowski adjourned the meeting at 7:23 p.m. Dallas Kiedrowski, Acting Chairperson Shanee Wimberly, Administrative Specialist II REVENUES Account Budgeted Goal Year to Date Percentage of Goal 8012 ‐ Senior Center Membership 15,000$ 15,595$ 104% 8050 ‐ Cemetery 250,000$ 140,318$ 56% 8155 ‐ Ediz Hook Boat Launch 2,500$ 1,830$ 73% 8155 ‐ Vern Burton Rentals 50,000$ 27,699$ 55% 8155‐ City Pier Usage 24,500.00$ 900$ 4% Total 342,000$ 186,342$ 54% EXPENDITURES Account Yearly Budget Spent to Date Percentage Spent 8010 ‐ Administrative 345,300$ 380,731$ 110% 8012 ‐ Senior Center Operating 164,800$ 116,707$ 71% 8050 ‐ Cemetery Maintenance 206,700$ 143,457$ 69% 8080 ‐ Parks Facilities 2,186,300$ 1,588,683$ 73% 8112 ‐ Senior Center Maintenance 57,300$ 18,852$ 33% 8131 ‐ Facility Maintenance 668,400$ 433,111$ 65% 8155 ‐ Facility Rentals 118,300$ 77,945$ 66% Total 3,747,100$ 2,759,486$ 74% 2024 Parks & Recreation Department Financial Report September 2024 75 % Year Lapsed Resident Non-Resident PARKS & RECREATION DEPARTMENT MUNICIPAL CODE PRICE SHEET $15/hour $22.50/hour $50 $50 Gateway l__Pier / West En� Park Non-Profit---•• Profit ---� Deposit Resident I Non-Resident $100 daily flat rate $150 daily flat rate $150 �aily flat rate $225 daily flat rate $100 $100 Loomis, Clubhouse & Campfire Clubhouse Non-Profit Profit Deposit Resident Non-Resident $20/hour $200 daily flat rate $30/hour $300 daily flat rate $30/hour $300 daily flat rate $45/hour $450 daily flat rate $50 $50 Vern Burton Resident Resident Non-Resident Non-Resident Profit Deposit Rentals Non-Profit Gym $25/hour $250 dally flat rate Kitchen $20/hour $75/day max. Small Meeting $20/hour Room $150 daily flat rate Large Meeting $25/hour Room $200 daily flat rate Women's Basketball Co-Ed Softball Men's & Women's Softball Co-Ed Soccer Co-Ed Volleyball Metal Detecting Annual Permit Vern Burton Open Gym Walk-Ins Vern Burton Pickleball Profit $45/hour $450 daily flat rate $30/hour $200/day max. $27/hour $215 daily flat rate $38/hour $300 daily flat rate Non-Profit $37.50/hour $375 daily flat rate $30/hour $112.50/day max. $30/hour $225 daily flat rate $37 .SO/hour $300 daily flat rate $67 .SO/hour $675 dally flat rate $45/hour $300/day max. $40.50/hour $322.50 daily flat rate $57/hour $450 daily flat rate $700 $400 $650 $900 $55/r:>layer $550 $10/year $1 per person per day $45/annual fee or $2 per person per day $150 er $300 $50 $50 $50 Updated 4.1.18 Parks, Recreation & Beautification November 21, 2024 PA R K S & R E C R E A T I O N Agenda •Call to Order •Roll Call –Admin Specialist Wimberly •Approval of Minutes –10/17/2024 Meeting •Late Items-None From Staff •Public Comment –15 Minutes •Finance/Packet Items •Legislation –Fee Waiver Policy •Guest Speaker-None •Director’s Report •Adjournment 2 PA R K S & R E C R E A T I O N Approval of Minutes November 21, 2024 3 October 17, 2024 Regular Scheduled Meeting PA R K S & R E C R E A T I O N Late Items November 21, 2024 4 NO LATE ITEMS PA R K S & R E C R E A T I O N Public Comment November 21, 2024 5 Total of 15 minutes 3 minutes or less per person WebEx Instructions: To make a comment, use the “Raise Your Hand” feature in WebEx. You will be notified when it is your turn to speak. Call-In Instructions: To make a comment, dial *3 to notify the meeting coordinator. You will be notified when it is your turn to speak. PA R K S & R E C R E A T I O N Finance/ Packet Items PA R K S & R E C R E A T I O N November 21, 2024 PA R K S & R E C R E A T I O N Legislation November 21, 2024 7 FEE WAIVER POLICY PA R K S & R E C R E A T I O N Code Revision Process Background: 1. City Council/Staff working on major code revisions throughout our PAMC for the last 4 years. 2. In near future a New Boards, Committee & Commissions Section will be Presented to the Council for Possible Adoption. 3. Very Few Changes for Parks, Recreation & Beautification Section. 4. All Boards, Committee & Commissions Sections are more on par with each other so there is consistency with each other. When we know more, will let Commission know. 5. Code work could take several more years 6. City Manager West wanted the Parks Commission to review the following tonight: 8 PA R K S & R E C R E A T I O N Fee Waiver Code 9 What is the actual PAMC as it relates to fee waivers? •1.25.030 -Waiver of fees. •Fees may be waived by the City Manager if necessary to support the poor or infirm. Very Strait forward code. However, this is the process we have been doing. PA R K S & R E C R E A T I O N Fee Waiver Code Background: Shortly after becoming Director: •Past City Manager •What do other City’s do? Do they have them, or so they not? What are the provisions? •Reaching out to other City’s through NRPA & WRPA. •Yes & No-Both were passionate about having them or not having them. •It was decided at the time too: •Keep the fee waiver as long as it was consistent. •Develop a form that would be turned into the Parks & Recreation for the Director to approve/deny and send that document to the City Manager’s office for approval or denial. •Eligibility: •Non-profits putting on free event for public (Daddy Daughter Dance). •Non-Profit that works closely with the City/Community on projects and funding (United Way). •Service Clubs that provide community service work to benefit the citizens and the City (All of them) 10 PA R K S & R E C R E A T I O N Fee Waiver Code Form 11 PA R K S & R E C R E A T I O N Fee Waiver Code- Rental Facilities 12 City Pier Gateway Pebble Beach Park Campfire Loomis Clubhouse VB Kitchen VB Meeting Rooms VB GYM Council Chambers Civic Field PA R K S & R E C R E A T I O N Fee Waiver Code- Costs 13 City Pier Gateway Pebble Beach Park Campfire Loomis Clubhouse VB Kitchen VB Meeting Rooms VB GYM Council Chambers Civic Field Banner Rentals (Weekly Cost) Personal $124.10 + $10.92 tax (8.8%) = $135 Loaner $128.70 + $11.33 tax (8.8%) = $140 City Hall Council Chambers Non-Profit Profit Deposit Resident $15/hour $20/hour $50 Non-Resident $22.50/hour $30/hour $50 Ediz Hook Boat Launch Daily Pass $10 (tax included) Annual Permit $45.96 + $4.04 tax (8.8%) = $50 Gateway / Pier / Pebble Beach Park Non-Profit Profit Resident $100 daily flat rate $150 daily flat rate Non-Resident $150 daily flat rate $225 daily flat rate Loomis, Clubhouse & Campfire Clubhouse Non-Profit Profit Resident $20/hour $200 daily flat rate $30/hour $300 daily flat rate Non-Resident $30/hour $300 daily flat rate $45/hour $450 daily flat rate Vern Burton Rentals Resident Non-Profit Resident Profit Non-Resident Non-Profit Non-Resident Profit Gym $25/hour $250 daily flat rate $45/hour $450 daily flat rate $37.50/hour $375 daily flat rate $67.50/hour $675 daily flat rate Kitchen $20/hour $75/day max. $30/hour $200/day max. $30/hour $112.50/day max. $45/hour $300/day max. Small Meeting Room $20/hour $150 daily flat rate $27/hour $215 daily flat rate $30/hour $225 daily flat rate $40.50/hour $322.50 daily flat rate Large Meeting Room $25/hour $200 daily flat rate $38/hour $300 daily flat rate $37.50/hour $300 daily flat rate $57/hour $450 daily flat rate Civic Field Fees Hourly Daily Flat Rate (10+ Hours) Resident $40 $400 Non-Resident $60 $600 Other Parks & Recreation Fees Metal Detecting Annual Permit $10/year City Pier Moorage Overnight Floating Moorage $20/night 24-Hour Main Pier Moorage $100/night (0-100 ft.) $150/night (101-150 ft.) $200/night (151-200 ft.) $300/night (201-300 ft.) PA R K S & R E C R E A T I O N Fee Waiver Code- Costs 14 City Pier Gateway Pebble Beach Park Campfire Loomis Clubhouse VB Kitchen VB Meeting Rooms VB GYM Council Chambers Civic Field Senior Center Rentals Resident Non-Profit Resident Profit Non-Resident Non- Profit Non-Resident Profit Deposit Multipurpose Room $35/hour $350 daily flat rate $45/hour $450 daily flat rate $52.50/hour $525 daily flat rate $67.50/hour $675 daily flat rate $150 Kitchen $40/hour $400 daily flat rate $55/hour $550 daily flat rate $60/hour $600 daily flat rate $82.50/hour $825 daily flat rate $150 Dining Room $30/hour $300 daily flat rate $40/hour $400 daily flat rate $45/hour $450 daily flat rate $60/hour $600 daily flat rate $50 Small Meeting Room $15/hour $150 daily flat rate $35/hour $350 daily flat rate $22.50/hour $225 daily flat rate $52.50/hour $525 daily flat rate $50 Large Meeting Room $25/hour $250 daily flat rate $38/hour $380 daily flat rate $37.50/hour $375 daily flat rate $57/hour $570 daily flat rate $50 Lounge Addition $25/hour $250 daily flat rate $35/hour $350 daily flat rate $37.50/hour $375 daily flat rate $52.50/hour $525 daily flat rate $50 Setup/Cleanup $50/hour $50/hour $50/hour $50/hour Membership Resident Non-Resident Membership Resident Non-Resident Full Member (55+) $16/year $25/year Associate (45-54)$18/year $27/year Field Fees Cost Non-City Softball Tournaments (Elks & Shane)$75/day Youth Sports Academies, Clinics, Camps $15/hour PA R K S & R E C R E A T I O N Rates- Field Hall 15 City Pier Gateway Pebble Beach Park Campfire Loomis Clubhouse VB Kitchen VB Meeting Rooms VB GYM Council Chambers Civic Field PA R K S & R E C R E A T I O N Rates- Boys & Girls Club 16 City Pier Gateway Pebble Beach Park Campfire Loomis Clubhouse VB Kitchen VB Meeting Rooms VB GYM Council Chambers Civic Field PA R K S & R E C R E A T I O N Future Fee Waiver Code 17 Task: What is the objective after reviewing current PAMC code and the current way we are handling fee waiver requests? Possible Recommendations:•Does the PAMC code need to change? •Do we want to keep the PAMC code and eliminate the current fee waiver process? •If we do, do we want to review how are fee system is set up? •For an example, if the above is the case, fees could be adjusted for non-profits who are use to getting the facility for free? •Do we want to be status-quo on fees while at the same time eliminate the current fee process •Do we want to change how the fees are currently set up? (Use example of the Loomis section?) PA R K S & R E C R E A T I O N Presentations November 21, 2024 18 •NOVEMBER-NONE •DECEMBER-TIM TUCKER, PARKS MANAGER •JANUARY-TBD (TOUGH MONTH) •FEBRUARY-CHRISTINE LOWIE, EXECUTIVE DIRECTOR OF PORT ANGELES FINE ART CENTER •MARCH-CHRIS COWGILL (ETHICS & RECORDS TRAINING) •APRIL-KARI CHANCE, EXECUTIVE DIRECTOR OF JFFA & CONCERTS ON PIER PA R K S & R E C R E A T I O N Director’s Report 1. Lodging Tax –Civic Field Video Board 2. SC/Fire Hall HVAC Project Update 3. PAFC Partnership (Ribbon Cutting Event) 4. Garden Club Partnership –Downtown Planters 5. North Olympic Baseball & Softball Tournament 19 PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N November 21, 2024 Commerce Grant •Received $600,00 for Civic Field In January •Put a Lot of Work into the Grant That Needed to be Completed Before We Receive Funds •98% Done w/Hopes to Have 100% Sent to the State This Friday LTAX Funds •Also Completed a LTAC Applications •Recommended $120,000 on 11/13/2024 by LTAC •Approved by Council 11/19/2024 •Sourcewell Contract to Council on 3rd •Purchase Completed by Year End. Civic Field Video Board PA R K S & R E C R E A T I O N SC/Fire Hall HVAC Upgrades •DES GRANTS & COMMERCE GRANTS ONGOING •VERY TIME CONSUMING •2024-HVAC (FINAL WALKTHROUGH 9/18) •HVAC WORKING WELL/STAFF TRAINING NEXT WEEK •100% OF SOLAR DESIGN IS COMPLETE! •DECEMBER 2, 2024 START DATE •WORKING W/TRANE ON CONTRACT FOR PAFD •COUNCIL APPROVAL HOPEFULLY IN 2024 •2025-Q1 BATTERY STORAGE •2026-FIRE HALL-APPROVED TO MOVE FORWARD ON PA R K S & R E C R E A T I O N PAFAC Ribbon Cutting Event •MAKER’S MARKET & LIGHT ART EXPERIENCE •MAKERS MARKET OPENS-11:00 A.M.-8P.M. •3:30 P.M.-4 P.M -RIBBON CUTTING ON 11/30/24 •4 P.M -8 P.M -SPARK IN THE NIGHTS/LIGHT ART EXPERIENCE •4 P.M -8 P.M -BEVERAGES & TREATS •5 P.M -8 P.M -HEATED SEATING W/MUSIC IN COURTYARD •CELEBRATE WEBSTER WOODS RECENT STRATEGIC PLAN & WOODS REDEVELOPMENT PROJECTS. •AMAZING NEW ADA TRAILS •WINTERTIDE FESTIVAL OF LIGHTS ON DECEMBER 7TH •4 P.M TO 8 P.M. •1203 E Lauridsen Blvd. Port Angeles, WA PA R K S & R E C R E A T I O N Downtown Beautification •1ST YEAR SINCE PANDEMIC PLANTINGS DOWNTOWN •TRIAL TO THE MAJORITY OF THE BEDS TO PERENNIALS TOANNUALS •WORKED WITH CHAMBER ON BIG SPRUCE UP •WORKED W/ELEVATE PA ON WATERFRONT VISA PROJECT •GOT FOUNTAINS UP & RUNNING •RECENTLY WORKED WITH THE GARDEN CLUB TO PLANT OVER300 BULBS IN PLANTERS FOR SPRING COLOR •GARDEN CLUB WANTS TO PARTICIPATE IN THE 2025 BIGSPRUCEUPNEXTYEAR. •GREAT PARTNERSHIP FOR DECADES •GREENHOUSE/PANDEMIC PA R K S & R E C R E A T I O N NOBaS State Tournament •NORTH OLYMPIC BASEBALL & SOFTBALL •FORMERLY KNOW AS PORT ANGELES LITTLE LEAGUE •LEAGUE PRESIDENT JIM LUNT-30 YEARS/2014 •WATCHED THE LEAGUE STRUGGLE •TURNOVER •PARTICIPATION •TRAVEL •LACK OF VOLUNTEERISM •10 YEARS LATER •NEW GROUP-VERY PASSIONATE •GIVING/VOLUNTEERISM •WANT TO HELP THE CITY •HAVE COMPLETED MANY PROJECTS/GREAT IDEAS •TIME FOR A STATE TOURNAMENT BACK IN PORT ANGELES •LARGE TOURNAMENT/KNOW THEY WOULD ASSIST PA R K S & R E C R E A T I O N Next Meeting November 21, 2024 25 Dec 19th PA R K S & R E C R E A T I O N November 21, 2024 26 Questions or Comments?