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Home My WebLink About01162025 Parks Agenda Packet PARKS, RECREATION & FACILIITIES COMMISSION PARKS, RECREATION & FACILITIES COMMISSION MEETING AGENDA January 16, 2025 6:00 p.m. – Regularly Scheduled Meeting Notice is hereby given that the Parks, Recreation & Beautification Commission will meet on Thursday, January 16, 2025 starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall or remotely via telephone or video link. The meeting is open to the public. Audio only: 1-844-992-4726 Access code: 2553 363 8851 Webinar password: 4pU4Y6Qbp2p Once connected, press *3 to raise your virtual hand if you wish to make a comment. You will be notified when it is your turn to speak. This access code is good for the January 16, 2025, meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=md5be4fbe544ca20d270b87aa4467a082 To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. A.Call to Order: Regular Meeting at 6:00 p.m. B.Roll Call C.Approval of Minutes: December 19, 2024 Regular Meeting Minutes D.Public Comment E.Finance/Packet Items: Budget Revenue and Expenditures Report Updates F.Legislation: None G.Guest Speaker: None H.Director’s Report – Information Only 1.Follow-up inquiries from 12/19/2024 Meeting 2.Ad Hoc Appointment Committees- Overview & Selection 3.Current Project Updates a.Civic Video Board b.HVAC Project c.Tech improvements in Vern Burton meeting rooms 4.2025 Goal & Objectives a.Bleacher Replacement Program (Shane/Elks) b.Loomis Building- Chimney c.CemSites- Ocean View Cemetery PARKS, RECREATION & FACILIITIES COMMISSION d. Columbarium Additions- Ocean View Cemetery e. Online Rental Forms f. Snow Removal Policy g. Continued Fee Waiver Discussion I. Discussion 1.Paul Forrest- Recognition J.Adjournment Page 1 of 3 PARKS, RECREATION & BEAUTIFICATION COMMISSION REGULAR MEETING Port Angeles, WA December 19, 2024 The meeting was conducted as a hybrid meeting. CALL TO ORDER – REGULAR MEETING: The meeting was called to order by Chairperson Hodgson at 6:01 p.m. Members present: Chairperson Hodgson, Co-chairperson McGuire, Commissioner Collins, Commissioner Kiedrowski, Commissioner Hilory, Commissioner Forrest, and Student Representative Garcelon Members absent: Commissioner Fischbein Staff present: Director Delikat, Parks Manager Tucker, and Administrative Specialist Wimberly APPROVAL OF MINUTES: Commissioner Kiedrowski motioned to approve the December 19, 2024 meeting minutes. Commissioner Forrest seconded. The November 21, 2024 meeting minutes were unanimously approved. PUBLIC COMMENT: None. LATE ITEMS: None. FINANCE & PACKET ITEMS: Director Delikat reviewed the Revenue and Expenditure reports for October 2024. Director Delikat highlighted the Senior Center membership revenues and Senior Center Manager Carmen Geyer confirmed during previous discussion there are 91 new members for the year 2024 so far. Cemetery revenues have increased since the previous month and Vern Burton rentals will increase with incoming payments from peak event season. LEGISLATION: Continued discussion on Boards, Committees, and Commissions related to the Port Angeles Municipal Code (PAMC) and Fee Waiver Policy. The new Boards, Committee and Commissions section of the PAMC was passed at the December 17, 2024 City Council meeting. Right of inquiry to Staff and property purchase rights were briefly discussed. There was a previous consensus the fee waiver code is fine but additional language to the municipal code could be added. Director Delikat also provided the Commission a list of all organizations that currently receive fee waivers including nonprofit entities and co-sponsorships. The Commission was also asked if applicable if they’d be interested in a joint work session with City Council. If needed, the Commission gave a favorable recommendation to the opportunity. GUEST SPEAKER: Parks and Recreation Manager Tim Tucker Page 2 of 3 1. FEMA/ODT & Ediz Hook Floats: Parks Manager Tucker provided physical handouts to the Commission regarding the locations of the Olympic Discovery Trail that the City is asking assistance with from FEMA. With the assistance of Public Works, the City will be going out to bid hopefully by the end of January for a contractor to repair specific areas of the seawall and trail damage. This will include seeking a technical engineer to assist with mitigation and to help prevent future damage. The road to repairs will be long and arduous but Staff is working diligently to rectify. The Ediz Hook docks have been completely removed at this time until the Spring/Summer seasons. Director Delikat mentioned the expertise and partnership of new Public Works and Utilities Director, Scott Curtain and his familiarity with FEMA as he assists our team through this process. 2. CFP Projects: Parks Manager Tucker not only highlighted the projects we’ve completed this year including the Generation III Dream Playground, but also relayed large improvements on efficiencies in maintenance. These projects are largely facilitated by the incredible partnerships of our community such as with the Peninsula Trails Coalition and Port Angeles Garden Club. Parks Manager Tucker also discussed the opening of Elks Pickleball Courts, Volunteer Field, the City Pier, and the incredible resources they are to the community. 3. Urban Forest Renewal: The Welcoming Vista Plan was discussed as a 10-year management plan with the goal of improving the visitors’ experience highlighting the Front Street entrance to Port Angeles, including Haynes Viewpoint, through the Central Business District and north side of Front Street from Peabody to Lincoln Street. Also highlighted by Parks Manager Tucker, this would yield future improvements for Parks where the trees in need of care, removal, and/or reforestation such as Shane Park and Lincoln Park. 4. Big Boy Pond Study: The Big Boy Pond is another capital facilities project in collaboration with the Public Works and Utilities Department. The pond is west of Stevens Middle School and issues with flooding at Lincoln Park ballfields are correlated with overall mitigation concerns for flooding in sensitive areas. Parks staff consistently monitors the pumps and valves to minimize risk and ensure water stabilization. 5. Portland Loo’s: Parks Manager Tucker highlighted the success of the three 24-hour downtown bathrooms and the efficiency of required maintenance to them vs. other restrooms. 6. Laurel Street Stairs: A community survey exemplified the importance of this area as one of the top priorities for improvements downtown. Parks Manager Tucker highlighted the deficiencies of the current stairs. The re-design of the stairs is largely to support improvements in safety, maintenance, community use, and support of a safe evacuation route for hazard mitigation. Director Delikat also highlighted there will likely be a work session regarding the stairs with City Council. Page 3 of 3 7. Staffing: Parks Manager Tucker discussed the improvements that have occurred since the pandemic. Along with the pandemic, the Parks Department also experienced retirements encouraging re-establishments and revisions in staffing to support the responsibilities of the department. 8. Cemsites: Parks Manager Tucker highlighted the Cemetery Coordinators hard work as he’s facilitated the transition of the Cemsites Cloud Software system which will allow huge amounts of data to now be fully electronic largely increasing efficiencies for staff and the public. 9. Parks Online Rentals: The new Facility Coordinator was given praise for his immense efforts transitioning rentals to now be online which will also vastly improve administrative staff time. DIRECTOR’S REPORT: 1. Civic Field Video Board: Director Delikat informed the Commission the board has been ordered and delivered. The Sourcewell contract was approved by City Council on December 3, 2025. CED has been collaborating with the department for permitting and has been working with the contractor NEVCO Inc. 2. Senior Center/Fire Hall HVAC Upgrades: The Senior Center HVAC upgrades have been implemented smoothly. The solar design is now 100% complete and battery storage will begin in fiscal quarter Q1. 3. Shane Park Stormwater Run-Off Issues: With the assistance of the Public Works Street Division, the installation of a berm has helped immensely with mitigating flooding in the park so the playground can still be used. Director Delikat thanked Deputy Director of Operations of Public Works and their team for their collaborative efforts. DISCUSSION: Administrative Specialist Wimberly reviewed section 2.25.035, page G-11 of the revised Port Angeles Municipal Code answering the question proposed by Commissioner Hilory earlier in the meeting on specifications for Student Representatives on Boards, Committees, and Commissions. Commissioner Hilory also encouraged the Commission and staff to look into a subscription-based service provided by FreeWill.com and the benefits it could yield financially to the City of Port Angeles. Commissioner Forrest also highlighted the City Street Shade Tree program which distributed 177 trees to members of the community with $20,000 approved in City’s budget for future distribution. Lastly, there was a discussion on the difference between native and street trees. ADJOURNMENT: Acting Chairperson McGuire adjourned the meeting at 7:34 p.m. Mark Hodgson, Chairperson Shanee Wimberly, Administrative Specialist II REVENUES Account Budgeted Goal Year to Date Percentage of Goal 8012 ‐ Senior Center Membership 15,000$ 19,327$ 129% 8050 ‐ Cemetery 250,000$ 184,408$ 74% 8155 ‐ Ediz Hook Boat Launch 2,500$ 1,830$ 73% 8155 ‐ Vern Burton Rentals 50,000$ 32,697$ 65% 8155‐ City Pier Usage 24,500.00$ 26,508$ 108% Total 342,000$ 264,770$ 77% EXPENDITURES Account Yearly Budget Spent to Date Percentage Spent 8010 ‐ Administrative 345,300$ 452,993$ 131% 8012 ‐ Senior Center Operating 164,800$ 152,972$ 93% 8050 ‐ Cemetery Maintenance 206,700$ 173,954$ 84% 8080 ‐ Parks Facilities 2,186,300$ 1,882,722$ 86% 8112 ‐ Senior Center Maintenance 57,300$ 31,001$ 54% 8131 ‐ Facility Maintenance 668,400$ 551,968$ 83% 8155 ‐ Facility Rentals 118,300$ 90,577$ 77% Total 3,747,100$ 3,336,187$ 89% 2024 Parks & Recreation Department Financial Report November 2024 92% Year Lapsed Parks, Recreation & Facilities January 16, 2025 PA R K S & R E C R E A T I O N Agenda •Call to Order •Roll Call –Admin Specialist Wimberly •Approval of Minutes –12/19/2024 Meeting •Late Items-None From Staff •Public Comment –15 Minutes •Finance/Packet Items •Legislation –None •Guest Speaker-None •Director’s Report •Adjournment 2 PA R K S & R E C R E A T I O N Approval of Minutes January 16, 2025 3 December 19, 2024 Regular Scheduled Meeting PA R K S & R E C R E A T I O N Late Items January 16, 2025 4 NO LATE ITEMS PA R K S & R E C R E A T I O N Public Comment January 16, 2025 5 Total of 15 minutes 3 minutes or less per person WebEx Instructions: To make a comment, use the “Raise Your Hand” feature in WebEx. You will be notified when it is your turn to speak. Call-In Instructions: To make a comment, dial *3 to notify the meeting coordinator. You will be notified when it is your turn to speak. PA R K S & R E C R E A T I O N Finance/ Packet Items PA R K S & R E C R E A T I O N January 16, 2025 PA R K S & R E C R E A T I O N Legislation January 16, 2025 7 JANUARY-NONE FEBRUARY-SHANE PARK TENNIS COURT -CIVIC FIELD CELL PHONE TOWER PA R K S & R E C R E A T I O N Presentations January 16, 2025 8 •DECEMBER-TIM TUCKER, PARKS MANAGER •JANUARY-TBD •FEBRUARY-CHRISTINE LOWIE, EXECUTIVE DIRECTOR OF PORT ANGELES FINE ART CENTER •MARCH-ETHICS & RECORDS TRAINING (ALL BOARDS) •APRIL-KARI CHANCE, EXECUTIVE DIRECTOR OF JFFA & C ONCERTS ON PIER PA R K S & R E C R E A T I O N Director’s Report 1. Follow-Up Inquiries 2. Ad Hoc Appointment Committees 3. Public Records Training-March 5th (5-8 p.m.) 4. Current Project Updates a. Civic Video Board b. HVAC Project Updates c. Vern Burton Conference Room Upgrades 5. 2025 Goal & Objectives a. Bleacher Replacement Program (Shane/Elks) b. Loomis Building-Chimney c. CemSites d. Columbarium e. Online Rentals f. Snow Removal Policy g. CFP Review h. Continued Fee Waiver Discussion 9 PA R K S & R E C R E A T I O N Follow-Up Inquiries 1.Commissioner Forrest would like to talk and the end of the meeting. 1.Commissioner Forrest will have the floor at the end of the meeting as this is his last Commission meeting. 2.Provide copy of Welcoming Vista Plan. 1.Sent to Commission with agenda packet. 3.PAMC on City accepting property. 1.Will follow up at next meeting 4.Update on whether youth representatives have to be students. 1.Does not need to be a student. 14-18 of age. City resident. Written permission from parent or guardian. 5.Per Elevate PA-Infrastructure that was identified critical to the downtown area that City/Parks & Rec takes care of. 1.Emailed Marc Abshire and Elevate PA did not put together a formal list but is something that they will do in the future. 10 PA R K S & R E C R E A T I O N AD HOC Appointment Committees 1.Per revised ordinance #3743 “Boards, Committees, and Commissions”. 2.Section includes Ad Hoc Appointment Committees. 1.Emailed as part of packet. Highlighted copy on Dias. 3.Overview/Proposed: 1.In Future-be part of a regular scheduled meeting. 2.However, timing for this year needs to happen quickly with new applicants for committees starting in March. 3.Mayor to elect 3 Councilmembers for each selection committee to review applications. 4.Parks & Recreation Director, Councilmember, & a member of the Commission that is not the Chair. 5.Chair will elect this spot during regular scheduled meeting. 6.2025 process-Called Chair Hodgson and this year he selected Samantha Fischbein. We do have 4 applicants/have 3 vacancies. 11 PA R K S & R E C R E A T I O N Yearly Training 1.Public Records & Ethics Training 2.March 5th (5 to 8 p.m.) 3.Council Chambers 4.All Boards-Staff Time 12 PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16, 2025 Commerce Grant: •Received $600,00 for Civic •Still Working with State on Grant LTAX Funds: •$120,000 approved by LTAC Committee Approved by Council: •Sourcewell Contract Approved on Dec. 3rd •Has Arrived •Conversations w/CED on Permitting. •1st meeting w/Nevco & loca contractor-Olympic Electric •Project Completed by Spring of 2025 Current Projects- Civic Field Video Board PA R K S & R E C R E A T I O N SC/Fire Hall HVAC Upgrades •DES GRANTS & COMMERCE GRANTS ONGOING •100% OF SOLAR DESIGN IS COMPLETE •JANUARY 14TH, 2024 SOLAR PANELS •INFORMATIONAL MEMO ON DIAS •COVERAGE KONP & PDN •Q1 BATTERY STORAGE •WORKING W/TRANE ON CONTRACT FOR PAFD •MANAGER GEYER/FOS MARK RENYOLDS PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16, 2025 Meeting Rooms: •North •South •Pre-Pandemic •IT Budgeted For •Enhances our Rentals •More Meeting Capabilities for City Staff.VB Meeting Room Upgrades PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16 , 2025 2025 Goals & Objectives Bleacher Replacement Donation: •Jeff Larson Tournaments •Memorial •Wanted to Donate Something to Parks & Recreation. •Raised $1,300 •Approval in CFP for Additional Funds. •Replace 6 Bleachers •Meet Safety Standards PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16 , 2025 2025 Goals & Objectives- Loomis Building Chimney Loomis Building: •Lincoln Park Rental •Chimney Cleaning Report •Building Inspector •Only Rental Facility-Fire Place. •All others have been removed in past. PA R K S & R E C R E A T I O N CemSites 18 •Alex Jones-Cemetery Coordinator •Migration of Past Software •User Friendly •Future Presentation Once Completed. PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16 , 2025 Cemetery Columbarium: •Full •Added in 2008 •Need Additional •More People Being Cremated •CFP Project-$50K •120 Additional Niches •$400,000 in Revenue •14 Niches Cover the Cost •Waiting List Cemetery Columbarium Expansion PA R K S & R E C R E A T I O N Parks Online Rentals 20 •Carter Droz •Assistance From IT •Goal-March CITY OF PORT ANGELES PARKS & RECREATION DEPARTMENT VERN BURTON GYM RESERVATION FORM 308 East 4th Street Please returned completed reservation packet to the City of Port Angeles Parks & Recreation office. Once the forms are received, you will be placed in the reservation book for the dates and times requested, unless the facility is already reserved. Reservations are processed in the order they are received. You will be billed after your event. Lost or unreturned keys will incur a charge of $50.00. Users will also be billed for damages to rental facilities. COVID-19 INFORMATION: Event organizers are required to follow the guidelines provided by the Washington State Department of Health (DOH) and Clallam County Department of Health and Human Services. For the latest information, please visit the DOH (https://www.doh.wa.gov/Emergencies/COVID19) and Clallam County (http://www.clallam.net/Coronavirus/) websites. Applicant Name(s) Organization Name Is this a 501(c)(3) Non-Profit?  Yes  No Phone Mailing Address Office: Home/Cell: Event Name/Description Estimated Attendance Event Date(s) Event Time(s) Setup Date(s): Actual Event Date(s): Cleanup Date(s): Setup Time From: To: Actual Time(s) of Event Begin: End: Cleanup Time From: To: Special Requests or Needs (may be subject to additional fees) AMENITIES REQUESTED: (available free of charge)  PA System  Atrium Use  Coat Racks  12’x12’ Screen  Whiteboards  Projector  Podium  Remove Basketball Hoops AVAILABLE AMENITIES: (individual charges apply)  Mats on Entire Floor  Mats on 1/2 Floor  Mats w/Dance Floor  Facility Staff Setup (hourly)  Risers ($100) _____  Riser Skirting (free)  Trash ($25/300lb. bin)  Facility Staff Cleanup (hourly) OTHER ROOMS NEEDED: (additional deposit & rental fees apply)  Council Chambers  Meeting Rooms  Commercial Kitchen PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16, 2025 Commerce Grant: •Received $600,00 for Civic •Still Working with State on Grant LTAX Funds: •$120,000 approved by LTAC Committee Approved by Council: •Sourcewell Contract Approved on Dec. 3rd •Has Arrived •Conversations w/CED on Permitting. •1st meeting w/Nevco & loca contractor-Olympic Electric •Project Completed by Spring of 2025 Current Projects- Civic Field Video Board PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16 , 2025 2025 Goals & Objectives 1.Council Strategic Plan 1.Snow Removal Policy 2.Partnership Parks/Public Works 3.Commission to Review 2.Capital Facilities Plan 1.Review of Current Projects and Additions w/Commission 2.Great review for incoming members 3.Continued Discussion-Fee Waivers PA R K S & R E C R E A T I O N PA R K S & R E C R E A T I O N January 16 , 2025 Thank You Commissioner Forrest 1.Council Strategic Plan 1.Snow Removal Policy 2.Partnership Parks/Public Works 3.Commission to Review 2.Capital Facilities Plan 1.Review of Current Projects and Additio 2.Great review for incoming members 3.Continued Discussion-Fee Waivers Paul Forrest •Commission Years •City Shade Program •Great Commissioner and Great Friend PA R K S & R E C R E A T I O N Next Meeting January 16, 2025 24 Feb20th PA R K S & R E C R E A T I O N January 16, 2025 25 Questions or Comments?