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February 4, 2025 Port Angeles City Council Meeting Page 1
February 4, 2025
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Special Meeting at 5:00 p.m. – A closed session under authority of RCW 42.30.140(4), to discuss
collective bargaining with an employee organization and an Executive Session under RCW 42.30.110(1)(i) to discuss potential
litigation with legal counsel.
Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
D. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
C. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844992-4726
Access code: 2559 247 8832
Webinar password: j9SUMc4JiR8 (59786245 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it
is your turn to speak. This access code is good for the February 4, 2025 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m97a5d1a50042f7ab21b2490fa7e654da
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
February 4, 2025 Port Angeles City Council Meeting Page 2
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
E. Consent Agenda | Approve
1. City Council Minutes of December 17, 2024, January 7, 2025 and January 21, 2025 / Approve ................................... E-1
2. Amend Previously Adopted Minutes from December 17, 2024 / Approve ..................................................................... E-8
3. Expenditure Report: From January 11, 2025 to January 24, 2025 in the amount of $4,215,200.49 / Approve .............. E-13
4. Electric Utility Easements / Approve the easements described herein for Electric Utility facilities and authorize the City
Manager to make minor modifications as necessary. ...................................................................................................... E-30
5. Berg Benefits Professional Services Agreement and RedQuote HRA Adoption Agreement / Approve and authorize the City
Manager to sign the Berg Benefits Professional Services Agreement in an amount not to exceed $57,000 and the RedQuote
Adoption Agreement and to make minor modifications as necessary. ............................................................................. E-52
6. Laserfiche Software and Support Purchase / 1) Approve the purchase of Laserfiche Municipality annual license from Cities
Digital (an authorized reseller under WA State Dept of Enterprise Services Contract #07814) in the amount of $29,443.84
including tax, and 2) authorize the City Manager to execute all purchase documents, to administer the purchase, and to make
minor modifications if necessary. .................................................................................................................................... E-74
7. Shared Storage Facility Agreement / Approve and authorize the City Manager to sign a multi-year sub-lease agreement with
Clallam County for the shared storage facility and to make minor modifications as necessary. .................................... E-77
8. Transfer Station Refrigerant Disposal Contract SVC-2025-07 / Approve the five-year service contract to Thornes
Refrigeration, of Port Angeles, WA in the amount of $5,000 for an annual not to exceed amount of $1,000 for the
removal of cannisters of reclaimed refrigerant from the Port Angeles Transfer Station for reuse and/or disposal
and authorize the City Manager to sign all contract-related documents, to administer the contract and to make minor
modifications as necessary. ............................................................................................................................................ E-80
9. Recreation and Conservation Office Brian Abbott Fish Barrier Removal Board Grant Acceptance: Ennis Creek Fish Barrier
Removal GG0119 / Accept the Recreation and Conservation Office (RCO) Brian Abbott Fish Barrier Removal Board
(FBRB) grant in the amount of $255,000 and authorize the City Manager to execute all grant -related documents, to
administer the grant, and to make minor modifications as necessary. ............................................................................ E-91
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Municipal Code Amendment (MCA) 24-74 for Chapters 14.40 – Off Street Parking and 17.26 – Retail Stands relating to
Mobile and Itinerant Vendor Operations in the City / Conduct 2nd Reading / Adopt Ordinance .................................... G-1
H. Resolutions Not Requiring Council Public Hearings
1. Resolution Amending the City’s Master Fee Schedule / Pass Resolution ....................................................................... H-1
I. Other Considerations
1. Washington State Department of Transportation Fish Barrier Removal Presentation / Information only
2. Downtown Officer Presentation / Information only
3. Fleet Modernization Presentation – Presentation by Public Works and Utilities Director Scott Curtin / Information only
J. Contracts & Purchasing
1. Equipment Purchase - #2540 Stormwater Division Wheel Loader / Approve and Authorize. ........................................ J-1
K. Council Reports
L. Information
City Manager Reports:
1. Public Works & Utilities Grant and Loan Status Report / Information Only .................................................................. L-1
2. Local Road Safety Plan / Information Only ..................................................................................................................... L-159
3. Federal Grant Update / Information Only ........................................................................................................................ L-180
February 4, 2025 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the
public hearing process.
M. Second Public Comment
Follow the instructions from the first public comment period.
Adjournment
NOTICE of a SPECIAL MEETING of the
PORT ANGELES CITY COUNCIL
Notice is hereby given that the City Council of the City of Port Angeles will hold a Special Meeting
on Tuesday, February 4, 2025, starting at 5:00 p.m. The meeting will be conducted as a hybrid
meeting. In hybrid meetings, members of the public, Council members, and City staff have the
option to attend the meeting in person, in Council Chambers at City Hall located at 321 East 5th
Street, Port Angeles, or remotely via telephone or video link. To attend meetings virtually, follow the
instructions below or visit www.cityofpa.us for more information regarding our virtual meetings
agendas and meeting information. To view meeting and agenda information, visit:
https://cityofpa.us/583/Meetings-Agendas.
The purpose of the special meeting is for City Council to hold a closed session under authority of RCW
42.30.140(4), to discuss collective bargaining with an employee organization and an Executive Session under
RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel.
The regular City Council meeting will begin at 6:00 p.m.
Audio only: 1-844-992-4726
Access code: 2559 247 8832
Webinar password: j9SUMc4JiR8 (59786245 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a comment or public
testimony. You will be notified when it is your turn to speak. This access code is good for the
February 4, 2025 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m97a5d1a50042f7ab21b2490fa7e654da
To make a public comment, please use the “raise your hand” feature in Webex. You will be notified
when it is your turn to speak.
Port Angeles City Hall is accessible for persons with disabilities. Requests for special
accommodations can be made by contacting the City Clerk’s Office. Closed captioning can also be
made available. Please contact City Clerk Kari Martinez-Bailey by phone at 360-417-4634, or by
email at cityclerk@cityofpa.us, to request accommodations or receive instructions for closed
captioning.
Kari Martinez-Bailey
City Clerk
cityclerk@cityofpa.us
(p) 360-417-4634 │TTY 360-417-4645
Distribution: City Council
Peninsula Daily News
KONP
Front Lobby (posted)
CITY OF PORT ANGELES
CITY COUNCIL
January 7, 2025
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dextercalled the regular meeting of the Port Angeles City Council to order at 6:03p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Miller, Schromen-Wawrin(attending
virtually), Schwab, and Suggs.
Members Absent: Council member Meyer.
Staff Present: City Manager West, DeputyCity Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B.Smith, S. Carrizosa, D. Sharp, S. Curtin, and A. Fountain.
It was moved by Suggsand seconded by Schwabto:
Excuse Council Meyerfrom the meeting.
Motion carried 6-0.
PLEDGE OF ALLEGIANCE
Mayor Dexterled the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1.Recognition of 30-year Sister City Relationship with Mutsu City, Japan
th
Mayor Dexter read a proclamation in recognition of the 30anniversary of the sister-city relationship between Port
Angeles, Washington and Mutsu City, Japan and expressedour sincere gratitude for the30-year connection. Mutsu
City Board of EducationSuperintendentAbeKenichiconveyedhis appreciation for the welcome.
2.Police Star Awards -Shop witha Hero Recognition
Port Angeles Police Chief Brian Smith invited Port Angeles Lieutenant Jimmy Thompson and Record Specialist
Katie Butler to the front of the Council Chambers to recognize each fortheir participation in the annual Shop witha
Hero event. Lower Elwha Klallam TribePolice Chief Sam White joined at the front of the Chambers to share
additional thanks. Police Chief Smith presented each of them with a Police Star Award and stated they earned the
award for their leadershipand coordination assistance prior to and during the event. During the recognition, staff
presented slides with pictures of various members of the community and volunteers.
PUBLIC COMMENT
No public comments were received.
OTHER CONSIDERATIONS
1.Student Presentations -MutsuCity, Japan
Mayor Dexter presented the matter that included speaking roles of several participants, including studentsof both
Mutsu Junior High and Stevens Middle School students.Several members of the audience, which included
members of the Mutsu delegation, Stevens Middle Schoolstudents and a parent,spoke to their experiences during
their visit. Many families and children were in attendance, along with Mutsu City Board of Education
SuperintendentAbeKenichi, Mutsu Junior High School English teacherRemi Takeuchi,Mutsu City CIE Rachel
Henry,Supervisor, Mutsu City Board of EducationSupervisor Shusaku Hosogoe,Tour conductor Nozomi Kato, and
10 Junior Ambassador Students.
2.Peninsula Behavioral Health
Peninsula Behavioral Health Chief Executive Officer Wendy Sisk presented slides and spoke to a project underway
nd
at the corner of 2and Oak Streets. CEO Sisk spoke about timeline goals,scope of servicesand project specifics
February 4, 2025E - 1
PORT ANGELES CITYCOUNCIL MEETING January 7,2025
which included the hiring of a local contractor. She stated it was their hope to complete the project in one year's
time.
CITY COUNCIL REPORTS
Deputy Mayor Carr expressed her appreciation for Council support through her journey to graduate law school.
Council member Schwab spoke about attendance at a culture fair held collectively by the Mutsu Junior High and
students.
Council member Suggs spoke about her role as Chair on the Marine Resources Committeeand students returning to
schoolafter the holiday.
Mayor Dexter spoke about the school crosswalk lights.
No other reports were given.
INFORMATION
Manager Westspokeabout sSenate Bill 5290, the first Super
which was created to assist residents with an expedited permitting process on specific permits.
Manager West turned the meeting over to Director of Public Works and Utilities Scott Curtin whospoke about the
joint resolution in Capacity Improvement Project and said staff will
continue to pursue addition funding in support of the project.
SECOND PUBLIC COMMENT
James Taylor, city resident, spoke about the importance of timely permitting.
John Ralston, city resident, spoke about development in Port Angeles.
ADJOURNMENT
There being no further business to come before the Council, the Mayor adjourned the meeting at 7:21p.m.
____________________________________________________________________
KateDexter,MayorKari Martinez-Bailey,City Clerk
Page2of 2
February 4, 2025E - 2
CITY OF PORT ANGELES
CITY COUNCIL
January 21, 2025
This meeting was conducted as a hybrid meeting.
CALL TO ORDER SPECIALMEETING
Mayor Dextercalled the specialmeeting of the Port Angeles City Council to order at 5:30p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin(attending
virtually), Schwab, and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez-Bailey.
EXECUTIVE SESSION
Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session.
City Attorney William Bloor stated the meeting would be heldunder the authority of RCW 42.30.110(1)(i) to
discuss potential litigation with legal counsel. He stated the meeting would lastuntil 5:55p.m.and that no action
would be taken.The Executive Session convened at 5:30p.m.Councilmoved to the Jack Pittis Conference room
and heldthevirtual meeting.
ADJOURNMENT
Mayor Dexteradjourned the Special Meeting at 5:55p.m. Council returned to Council Chambers at 5:55 p.m.
CALL TO ORDER-REGULAR MEETING
Mayor Dextercalled the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin(attending
virtually), Schwab, and Suggs.
Members Absent: None.
Staff Present: City Manager West, DeputyCity Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B.Smith, S. Carrizosa, D. Sharp, S. Curtinand A. Fountain.
PLEDGE OF ALLEGIANCE
Mayor Dexterled the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1.Reverend Martin Luther King Jr. Recognition
Mayor Dexter read a proclamation in recognition of Martin Luther King Jr. Day which highlighted the many
contributions to equality and justice made by Dr. King and called on residents to strive for the same ideals.
PUBLIC COMMENT
James Taylor, city resident, spoke about expenseslisted in the expenditure report in the City Council packet.
Kel Britten, city resident, thanked Council for recognizing mobile food vendors.
Susie Blake, city resident, spoke in opposition to the traffic circle grant acceptance on the agenda for consideration.
February 4, 2025E - 3
PORT ANGELES CITYCOUNCIL MEETING January 21,2025
CONSENT AGENDA
At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added J-22025
Wastewater Modeling Services PSA-2025-01to the Consent Agenda. At the request of Council member Suggs,
Mayor Dexter pulled E-9Washington State Department of Transportation Highway Safety Improvement Program
Grant Acceptance: Traffic Circle Program TR0220, and at the request of Council member Schromen-Wawrin,
Mayor Dexter pulled item E-2Expenditure Report: From December 7, 2024 to January 10, 2025from the agenda.
It was moved by Carrand seconded by Schwabto approve the Consent Agenda to include:
1.City Council Minutes of December 17, 2024 / Approve
2. PULLED FROM CONSENT AGENDA Expenditure Report: From December 7, 2024to January 10, 2025 in
the amount of $6,994,169.29
3.Traffic Signal Sensor Camera System for 8th/Cherry Street Intersection Purchase TR0119 / 1) Approve the
purchase of the 8 th and Cherry Street Traffic Signal Sensor Camera System from Western Systems of Everett,
WA for an amount not to exceed $36,832.24, including applicable taxes and; 2) authorize the City Manager to
execute a purchase related documents and make minor modifications as necessary.
4.Decant Facility Construction Inspection, PSA-2024-34, Amendment No.1/ 1) Approve Amendment No. 1 to the
professional services agreement PSA-2024-34 with Krazan & Associates to increase the contract value by
$12,000 to bring the total professional services agreement not to exceed value to $36,000 and; 2) authorize the
CityManager to execute all contractrelated documents, to administer the contract, and to make minor
modifications as necessary.
5.Surveying Services Award PSA-2025-05/ 1) Award a professional services agreement for surveying services
to Wengler Surveying & Mapping of Port Angeles, WA PSA-2025-05 for a not to exceed contract amount of
$75,000, with an agreement expiration date of December 31, 2026, and; 2) authorize theCity Manager to
execute all contract-related documents, to administer the contract, and to make minor modifications as
necessary.
6.Lease Agreement for Mailroom Equipment with Quadient Leasing USA, Inc. / 1) Approve the attached
agreement for services with QuadientLeasing USA, Inc. in the amount not to exceed $35,021.76 for a 48-month
lease under NASPO/ValuePoint Contract #: CTR058809 and; 2) authorize the Finance Director to sign all
documents necessary to execute and implement the lease and to make minor modifications to the lease if
necessary.
7.Lease Extension Agreement with Port of Port Angeles / 1) Approve and authorize the City Manager to sign a
Lease Extension Agreement with Port of Port Angeles and extend the lease as necessary until a permanent
home for Parks and Recreation operations is ready for occupancy; 2) Make minor modifications to the
agreement, if necessary.
8.Washington State Department of Transportation NHS Asset Management Program Grant Acceptance:
First/Front Paving TR0122 / 1) Accept the Washington State Department of Transportation Highway Safety
Improvement Program grant in the amount of $2,175,000.00 and authorize the City Manager to execute all
contract-related documents, to administer the contract, and to make minor modifications as necessary.
9.PULLED FROM THE CONSENT AGENDA / Washington State Department of Transportation Highway
Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220
10.Material Purchase: Signal Heads for Traffic Signal LED Conversion / 1) Award a contract with Western
Systems Inc. through the WSDOES cooperative purchasing agreement #04616, for traffic signal equipment at a
price of $88,337.12 including sales tax and; 2) authorize the City Manager to execute all contract-related
documents, to administer the contract, and to make minor modifications to the contract as necessary.
11.Cityworks Software License Agreement with Azteca Systems, Inc. / 1) Award a one-year software license
agreement for Cityworks software to Azteca Systems, Inc. of Sandy, UT, for a not-to-exceed contract amount of
$43,560, including applicable taxes and; 2) authorize the City Manager to execute all agreement-related
documents, to administer the agreement and to make minor modifications as necessary.
12.ADDED TO THE CONCENT AGENDA -2025 Wastewater Modeling Services PSA-2025-01 / 1) Award a
Professional Services Agreement for Wastewater Modeling Support Services to Kennedy Jenks of Federal Way,
WA for a not to exceed contract amount of $167,700, with an agreement expiration date of December 31, 2030,
and; 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to
make minor modifications as necessary.
Council discussion followed.
Motion carried 7-0.
Page2of 5
February 4, 2025E - 4
PORT ANGELES CITYCOUNCIL MEETING January 21,2025
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1.Mobile and Itinerate Vendor Ordinance
Deputy City Manager Goings introduced the agenda item and introduced AssociatePlanner Chloe Bronsonand
Planning Supervisor BenBraudrick.AssociatePlanner Bronson presented slides that clarified the proposed ordinance
and provided clarification to questions asked by Council.
Council discussion followed.
Mayor Dexterconducted a first reading of the ordinance by title, entitled,
ORDINANCE NO. ____
AN ORDINANCE of the City of Port Angeles, Washington, amending portions of Port Angeles Municipal Code
relating to mobile and itinerant vendors.
The Mayorcontinued the matter to the February 4, 2025meeting.
The Mayor recessed the meeting for a break at 6:55 p.m. The meeting reconvened at 7:01 p.m.
OTHER CONSIDERATIONS
1.Ad-Hoc Appointment Committees
City Manager Nathan West provided background on the ordinance that made changes to the Port Angeles Municipal
Code related to permanent committees,and spoke to the need to move forward with anefficient way to consider a
number of appointments that will need to be made in consideration of the approaching expiration of many termsatthe
end of February.
It was moved by Carrand seconded by Millerto:
In accordance with the Proposed Timeline/Next Steps as detailed in the memo, approve five ad hoc appointment
committees for all of 2025 with the membership as detailed in Tables 1 through 5 to review applications, interview
applicants as necessary, and mak
Committees.
Motion carried 7-0
2.2025 State Legislative Priorities
Manager West provided background on the matter that included Council discussions identifying a final list of
legislative priorities.
It was moved by Suggsand seconded by Millerto:
A, to include authorizing the City Manager to
make minor modifications as necessary.
Motion carried7-0.
3.Item Moved to Other Considerations Expenditure Report: From December 7, 2024 to January 10,
2025 in the amount of $6,994,169.29
Council member Schromen-Wawrin provided background on reasons to pull the report, spoke to his time on Council
and gave staff the opportunity to speak to improvements. Manager West spoke to improvements to come with the
ome clarification to public comments that were made earlier in the evening,
and goals to provide more transparency to the report as the new system is integrated.
It was moved by Schromen-Wawrinand seconded by Carrto:
Approve the Expenditure Report: From December 7, 2024 to January 10, 2025 in the amount of $6,994,169.29.
Motion carried 7-0.
Page3of 5
February 4, 2025E - 5
PORT ANGELES CITYCOUNCIL MEETING January 21,2025
4.Item Moved to Other Considerations Washington State Department of Transportation Highway
Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220
Public Works and Utilities Director Scott Curtin spoke to the agenda item, provided background on areas in
consideration,noted the matter was slated for 2026,clarified the locations of the traffic circle placements were data-
drivenand provided staff an understanding of why areas should be the highest priority.Council asked questions related
to the project.
It was moved by Carrand seconded by Suggsto:
Accept the Washington State Department of Transportation Highway Safety Improvement Program grant in the
amount of $2,175,000.00 and; authorize the City Manager to execute all contract-related documents, to administer the
contract, and to make minor modifications as necessary.
Motion carried 7-0.
CITY COUNCIL REPORTS
Council member Schromen-Wawrinthanked Council member Meyer for serving as the Clallam Transit SystemChair
and spoke to the need to address the sign code to address LCD signs in order to get ahead of the aesthetic designthe
City is intending.
Council member Meyerprovided a Winter Ice Village update that revealed improved numbers from the previous year,
spoke of his time as Clallam Transit SystemChair, spoke to North Olympic Community Media formerly with
Peninsula Area Public Access,and spoke to seeing the public access channel and was happy to report seeing the
channel on while in a local shop.
Deputy Mayor Carrspoke to attendance at the Clallam County Lodging Tax Advisory Committee meetingand spoke
to a proposed change to the Rules of Procedure to move Late Items to go before Public Comment.
Council member SchwabRecompeteCoalition,and spoke to future updates as more committees
will be meeting later in the month, futureto sign codechanges, and the process of changing the order of the agenda.
Council member Suggs spoke about a recent Marine Resources Committeemeeting, funding for upcoming projects,
advocacy for continued Elwha River water protection, and shared she appreciates the detailed maps included in the
packet andspoke to arecent event at the high school that was handled by law enforcement.
Mayor Dexterspoke to work done by the Utility Advisory Committeeand upcoming changes to the National Pollution
Discharge Elimination Systemstormwater permit,participation in the World DevelopmentInstituteclass and spoke
about Council outreach possibilitiesincluding coordinating with other electedsthat are easily accessible by members
of the public.
No other reports were given.
INFORMATION
Manager Weststated there would be no work session in January and spoke about reportsin the packet that included
permitting, grant and housing data. Manager West turned the meeting over to Parksand Recreation Director Corey
Delikat who provided an update on the Senior Center HVAC Project.
SECOND PUBLIC COMMENT
James Taylor, city resident, spoke about firesdangers.
Glen Barbieri, city resident, spoke about the need for ADAsidewalkimprovements near the hospitaland the
importance of traffic safety in school zones.
JustinWilliamson, city resident,spoke about affordable housing and presented suggestions to improve Port Angeles
revenues.
Page4of 5
February 4, 2025E - 6
PORT ANGELES CITYCOUNCIL MEETING January 21,2025
Susie Blake, city resident, spoke aboutherinterest in sign codechanges,theproposed mobile and itinerate vendor
ordinance, busking, and drug use in Port Angeles.
ADJOURNMENT
There being no further business to come before the Council, the Mayor adjourned the meeting at 8:10 p.m.
____________________________________________________________________
KateDexter,MayorKari Martinez-Bailey,City Clerk
Page5of 5
February 4, 2025E - 7
Date:February 4, 2025
To:City Council
From:Kari Martinez-Bailey,City Clerk
Subject:Amend Previously AdoptedRecord-Corrections to November 19, 2024Minutes
Summary:On December 3, 2024, the City Council approved minutes from the November 19, 2024 City
Council meeting, however, staff have since realized that action was inadvertently omitted prior to the
final reviewand adoption of the minutes.
Funding:n/a
Recommendation:Approve the previously adopted minutes of November 19, 2024to include the
action listed in the Council memo.
Background / Analysis:On December 3, 2024, the City Council approved minutes from the
November 19, 2024 meeting, however, staff has since realized that action was inadvertently deleted
during final review. Staff discoveredthe missing information when searching for appointments and
subcommittees that were made during the November 19, 2024 meeting. The matters that were omitted are
listed below and in the attached corrected minutes, listed under Other Considerations:
3.2025 Association of Washington Cities (AWC) City Action Days
Mayor Dexter presented the agenda item for discussion. Council discussion followed which included
Council attendance at the 2025 AWC annual conference.
It was moved by Meyer and seconded by Carr to:
Appoint Mayor Dexter and Council members Meyers and Suggs to attend the AWC City Action Days
conference held February 19-20, 2025.
Motion carried 6-0.
4.Association Washington Cities (AWC) for Quality Communities Scholarship
Manager West presented the matter and identified the proposed schedule to advertise, review applications,
andfinalizethe process that would forward an applicant for reviewby AWC. Council discussion followed.
It was moved by Carr and seconded by Schwab to:
Appoint Council members Schwab, Meyers and Suggs to a subcommittee to review scholarship
applications and nominate a student to the AWC Center for Quality Communities Scholarship.
Motion carried 6-0.
Funding Overview:n/a
Attachments: Amended November 19, 2024 Minutes
February 4, 2025E - 8
CITY OF PORT ANGELES
CITY COUNCIL
November 19, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dextercalled the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, Deputy Mayor Carr, Council members Meyer,Schromen-Wawrin(attended
virtually), Schwab, and Suggs.
Members Absent: Council member Miller.
Staff Present: City Manager West, DeputyCity Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B.Smith, S. Carrizosa, D. Sharp, andS. Curtin.
PLEDGE OF ALLEGIANCE
Mayor Dexterled the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1.
Mayor Dexter read a proclamation recognizing Veterans Day. Coast Guard Commanding Officer Kelly Higgins was
in attendance,received the proclamationand spoke about her appreciation for the local mariner community.The
Mayor recognized veterans in attendance.
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
The Mayor added aLetter of Support for Local Baseball Tournament Grants and to Excuse Council member Miller
from the November 19, 2024 meeting.
PUBLIC COMMENT
Kari Chance, Sean Coleman, David Melnick, Jackson Melnick, Zak Moore,MilaJohnson,Howie Ruddell,Eric
Johnson, MadisynWright,Naya Linda, MarySue French, Lorrie Mittman, Jeanie McGee,Steve Raider-Ginsburg, and
Victoria Jonesspoke abouttopics relating to the2025 Lodging Tax Advisory Committee Budget Recommendations
on the agenda for Council consideration.
After checking in with members of the public in the audience, a majority of those in attendance were in attendance to
hear discussions on the 2025 Lodging Tax Advisory Committee Budget Recommendationsagenda item.
OTHER CONSIDERATIONS
1.2025Lodging Tax Advisory Committee Budget Recommendations
Mayor Dexter spoke to the matter on the agenda. Council discussion followed.
It was moved by Dexter and seconded by Schwabto:
Accept committee recommendations for funded applications and request that underfunded and unfunded applications
that consideration to our December 3 meeting.
Carr recused herself from the vote and left the Council Chambers.
Hearing no objection, the motion carried5-0 with Carr recused from the vote.
Carr returned to the Council Chambers.
February 4, 2025E - 9
PORT ANGELES CITYCOUNCIL MEETING November 19,2024
PUBLIC HEARINGS
1.2025 Budget
City Manager Nathan West presented the agenda item, recognizedstaff for their efforts, reported the budget was
balanced with a 15.2% decrease from the previous year,and turned the meeting over to Finance Director Sarina
Carrizosa. Director Carrizosa presented slides that spoke to the budget process, provided a high-leveloverview of all
City funds, and shared next steps of the budget approval process.
Mayor Dexterconducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.____
AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2025 budget for the fiscal year ending
December 31, 2025.
At 7:32 p.m., the Mayor opened the public hearing.
John Ralston, city resident, spoke about bike lanes.
After verifying there were no other members of the public wishing to provide public testimony in the room or from
virtual attendance, the Mayor continued thepublichearing to December 3.
2.Ordinance Levying 2024 Property Tax for Collection in 2025
Director Carrizosa presented the agenda item that continued the matter for a second reading and provided
information regarding 2025 collection,and stated theestimated value of a 1% increase in property tax collection in
2025 is approximately $51,100.
Mayor Dexter conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO. 3738
AN ORDINANCE of the City of Port Angeles, Washington, levying regular ad valorem property taxes for
collection in the fiscal year 2025, and directing the City Clerk to certify said amount to the Board of Clallam County
Commissioners.
Mayor Dexterread the resolution by title, entitled,
RESOLUTION NO. 16-24
A RESOLUTION of the City Council of the City of Port Angeles, Washington, pursuant to RCW 84.55.120,
authorizing an increase in the regular property tax levy for 2025.
At 7:36p.m. the Mayorcontinuedthe public hearing.
After verifying there were no other members of the public wishing to provide public testimony in the room or from
virtual attendance, the Mayor closed the public hearing.
It was moved by Suggs and seconded by Schwabto:
Adopt ordinance and pass resolutionas presented in the Council packet.
Motion carried 5-1 with Meyer recused.
CONSENT AGENDA
Atthe request of Councilmember Schwab,and after hearing no objections,MayorDexteradded G-12024 Budget
Amendment #3, G-2Authorizing Closure of Existing Debt Service Fund #216 and Combined Sewer Overflow Fund
#463, Letter of Support for Local Baseball Tournament Grants,J-1New Washington State Fuel Vendor, and
Petrocard, Contract No. 08721,and Late Item-Excuse Council member Miller from the November 19, 2024 meeting
Page2of 4
February 4, 2025E - 10
PORT ANGELES CITYCOUNCIL MEETING November 19,2024
to the Consent Agenda.After hearing no objections, Mayor Dexter added the Late Item-aLetter of Support for
Local Baseball Tournament Grantsto the Consent agenda.
It was moved by Meyerand seconded by Schwabto approve the Consent Agenda to include:
1.City Council Minutes of August 27 and November 6, 2024 / Approve
2.Expenditure Report: From October 26, 2024 to November 8, 2024 in the amount of $5,282,419.61/
Approve
3.Agreement for Services; First Due /
Locality Media, Inc., dba First Due to add the Responder, Inspections, Occupancy Management & Pre-
Incident Planning modules to the existing contract, effective January 1, 2025, for combined annual fee of $
16,850; and 2) authorize the city manager to approve annual extensions to the contract and annual
adjustments to the annual fee, subject to budget approval by the City Council; and 3) authorize the City
Manager to execute the Agreement for Services and all other necessary documents to complete the
Agreement for Services and to make minor modifications to the contract as necessary.
4.MOU Between the US Department of Veterans Affairs and the City of Port Angeles / Authorize the City
Manager and Police Chief to sign the MOU with US Department of Veterans Affairs, VA Puget Sound
Health System and make minor modifications as necessary
5.Chip Seal Project CON 2023-18 Final Acceptance / Accept the Chip Seal Project CON 2023-18 as
complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all
required clearances.
6.I Street Substation Switchgear Upgrades CON-2021-47 Final Acceptance / Accept the I Street Substation
Switchgear Upgrades Project No. CON-2021-47 as complete, and authorize staff to proceed with project
closeout, and release the retainage funds upon receipt of all required clearances.
7.Pole Testing CON-2024-19 Final Acceptance / Accept the Pole Testing Project No. CON 2024-19 as
complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt
of all required clearances.
8.ADDED TO CONSENT AGENDA -2024 Budget Amendment #3 / Conduct the first reading of the 2024
Budget amendment #3 ordinance; and continue to the December 3rd Council meeting.
9.ADDED TO CONSENT AGENDA -Authorizing Closure of Existing Debt Service Fund #216 and
Combined Sewer Overflow Fund #463 / Conducted the first reading of the ordinance closing debt service
fund #216 and the Combined Sewer Overflow fund #463; waived the second reading, and adopted
ordinance. AdoptedOrdinance #3739
10.ADDED TO CONSENT AGENDA -LATE ITEM -Letter of Support for Local Baseball Tournament
Grants / Approve
11.ADDED TO CONSENT AGENDA -New Washington State Fuel Vendor, Petrocard, Contract No. 08721 /
Approve the purchase of bulk fuel from Petrocard through the WA State Fuel Contract No. 08721 and
authorize the City Manager to make minor modifications as necessary.
12.ADDED TO CONSENT AGENDA -LATE ITEM -Excuse Council member Miller from the November 19,
2024 meeting / Approve
Council discussion followed.
Motion carried 6-0.
OTHER CONSIDERATIONSCONTINUED
1.2025 Legislative Priorities
Manager West began, spoke about identified priorities, and made the recommendation Council discusswhat each of
theirsuggestions werein order to achieve consensus. Council discussion followed.
3.2025 Association of Washington Cities(AWC)City Action Days
Manager West presented the matter and identified the proposed schedule to advertise, review applications, and
finalizethe process that would forward an applicant for reviewby AWC. Council discussion followed.
It was moved by Meyerand seconded by Carrto:
Page3of 4
February 4, 2025E - 11
PORT ANGELES CITYCOUNCIL MEETING November 19,2024
Appoint Mayor Dexter and Council members Meyers and Suggs to attend the AWC City Action Days conference
held February 19-20, 2025.
Motion carried 6-0.
4.Washington Cities for Quality Communities Scholarship
Manager West presented the matter andidentified theproposed schedule to advertise, review applications, and end
the process that would forward an applicant for afinal review. Council discussion followed.
It was moved by Carr and seconded by Schwab to:
Appoint Council members Schwab, Meyers and Suggs to a subcommittee to review scholarship applications and
nominate a student to the AWC Center for Quality Communities Scholarship.
Motion carried 6-0.
CITY COUNCIL REPORTS
Council member Carr spoke about attendingaRemembranceDaycelebration in Victoria, B.C.
Council member Meyer spoke about attendance at a badge pinning ceremony held at the Port Angeles Fire
Department.
Council member Schwab spoke about a Olympic Peninsula Tourism Commissionmeetingand provided a Clallam
County Recompete update.
Council member Suggs spoke about Marine Resources Committeepresentations.
No other reports were given.
INFORMATION
Manager Westspoke about the Employee Association holiday partyandexpressed his appreciation for the City team
membersactively addressing weatherrelated issues due to the storm.
SECOND PUBLIC COMMENT
John Ralston, city resident, spoke about his appreciation for staff, spoke about an apartment project.
Tara Arms, city resident, spoke about sidewalkrequirements.
Donna Peterson, spoke about the results from the Hearing Examinerdecisionon a trespass issue from the Senior
Center.
ADJOURNMENT
Mayor Dexter adjourned the meeting at 8:19p.m.
____________________________________________________________________
KateDexter,MayorKari Martinez-Bailey,City Clerk
Page4of 4
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February 4, 2025E - 17
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
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NPFUJWBUJPOT!JOD!!!!!!!!!!!!!!!!!!!NJTD!QSPGFTTJPOBM!TFSWJDF218.6271.639/52.61351-317/39
QVCMJD!TBGFUZ!UFTUJOH!JOD!!!!!!!!!!EJTQBUDI!UFTUJOH!!!!!!!!!218.6271.639/52.61217/42
RVJMM!DPSQPSBUJPO!!!!!!!!!!!!!!!!!!PGGJDF!TVQQMJFT-!HFOFSBM!218.6271.639/42.1263/36
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TDSFFOWJTJPO!NFEJB!!!!!!!!!!!!!!!!!DPNNVOJDBUJPOT0NFEJB!TFSW218.6271.639/52.26816/7:
TIJFME!BTTFTTNFOUT!!!!!!!!!!!!!!!!!QSF.FNQMPZ!FWBM!!!!!!!!!!218.6271.639/52.612-266/11
WPJBODF!MBOHVBHF!TFSWJDFT-!JOUFSQSFUBUJPO!TFSWJDFT!!218.6271.639/53.2228/36
MMD!!!!!
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Qfodpn!Efqbsunfou!Upubm;%443-:69/63
Qfodpn!Gvoe!Upubm;%421-615/46
LSB\[BO!'!BTTPDJBUFT!!!!!!!!!!!!!!!!QSPKFDU!NBOBHFNFOU!!!!!!!283.5241.66:/52.614-111/11
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HSPVQ!!!!!!
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!Ejwjtjpo!Upubm;%3-19:/16
!Efqbsunfou!Upubm;%3-19:/16
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TFBXFTUFSO!JOD!!!!!!!!!!!!!!!!!!!!!GJSF!IPTFT!!!!!!!!!!!!!!!421.6:61.6:5/76.217-753/:3
Ipnfmboe!Tfdvsjuz!Ejwjtjpo!Upubm;%38-924/19
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IJ.UFDI!FMFDUSPOJDT!JOD!!!!!!!!!!!!QSPGFTTJPOBM!TFSWJDFT!!!!421.8:21.6:5/76.21)56-111/11*
QSPGFTTJPOBM!TFSWJDFT!!!!421.8:21.6:5/76.2156-111/11
MPXFS!FMXIB!LMBMMBN!USJCF!JOUFSMPDBM!BHSFFNFOU!!!!!421.8:21.6:5/76.2156-111/11
)UFR*!!!!
Qbhf!7!pg!28Kbo!3:-!3136!!!!8;37;14!BN
February 4, 2025E - 18
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
WfoepsEftdsjqujpoBddpvou!OvncfsBnpvou
MPXFS!FMXIB!LMBMMBN!USJCF!QSPGFTTJPOBM!TFSWJDFT!!!!421.8:21.6:5/76.21)56-111/11*
)UFR*!!!!
QSPGFTTJPOBM!TFSWJDFT!!!!421.8:21.6:5/76.2156-111/11
Dbq!Jnqspwnu!Benjo!Ejwjtjpo!Upubm;%5:-831/11
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MBLFTJEF!JOEVTUSJFT!JOD!!!!!!!!!!!!TUSFFU!SFQBJST!DPOUSBDU!!423.8:41.6:6/76.2136-985/11
TUSFFU!SFQBJST!DPOUSBDU!!423.8:41.6:6/76.21:5-154/11
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BTTO!!!!!!!!
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FFT!DPOTVMUJOH!JODXQBH!3135512.8231.644/5:.12:6:/69
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OPSUIXFTU!QVCMJD!QPXFS!NFNCFSTIJQT512.8231.644/5:.1225-355/1:
BTTO!!!!!!!!
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Qbhf!8!pg!28Kbo!3:-!3136!!!!8;37;14!BN
February 4, 2025E - 19
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
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CVDL(T!OPSUIXFTU!SPBETJEF-HSOET-SFD-!QBSL!512.8291.644/59.213-:26/91
MBOETDBQJOH-!MMD!!
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FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.13571/76
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.13229/21
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.1364:/17
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/42.312-222/98
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.135:/12
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.1388/47
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/46.12541/27
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.13)28/58*
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.1329/25
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.13:3/4:
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/45.13356/79
FMFDUSJDBM!FRVJQ!'!TVQQMZ512.8291.644/46.12)541/27*
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DUS!!!!!!
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!Efqbsunfou!Upubm;)%59/:6*
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February 4, 2025E - 20
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
WfoepsEftdsjqujpoBddpvou!OvncfsBnpvou
BMT!FOWJSPONFOUBMXBUFS!BOBMZTJT!!!!!!!!!!!513.8491.645/52.616:9/:6
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DMBMMBN!DOUZ!EJW!PG!FOW!XBUFS!BOBMZTJT!!!!!!!!!!!513.8491.645/52.61767/11
IFBMUI!!!!!
KKD!SFTPVSDFT-!MMDHSBWFM0SPDL513.8491.645/42.31796/66
HSBWFM0SPDL513.8491.645/42.31875/42
MBLFTJEF!JOEVTUSJFT!JOD!!!!!!!!!!!!TUSFFU!SFQBJST!DPOUSBDU!!513.8491.645/59.2126-158/31
TUSFFU!SFQBJST!DPOUSBDU!!513.8491.645/59.213:-1:1/11
TUSFFU!SFQBJST!DPOUSBDU!!513.8491.645/59.2151-77:/61
MVU\[DP-!JOD/VOJGPSN!TVQQMJFT!!!!!!!!!513.8491.645/42.12525/2:
NJTD!DJUZ!DPOTFSWBUJPO!DPOTFSWBUJPO!SFCBUF!!!!!!513.8491.645/5:.:1:1/11
SFCBUFT!!!!!
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TQFDUSB!MBCPSBUPSJFT.LJUTBQ!!!!!!T!!BNQMF!UFTUJOH!!!!!!!!!!!513.8491.645/52.61662/11
VUJMJUJFT!VOEFSHSPVOE!MPD!MPDBUFT513.8491.645/5:.:129/26
DUS!!!!!!
Xbufs!Ejwjtjpo!Upubm;%:6-757/35
BOHFMFT!NJMMXPSL!'!MVNCFS!!!!!!!!!!GBTUFOFST-!GBTUFOJOH!EFWT513.8493.645/42.12373/34
GPMTPN!JOEVTUSJBMFRVJQ!NBJOU!'!SFQBJS!TFSW513.8493.645/59.2121-:59/46
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Qvcmjd!Xpslt.Xbufs!Efqbsunfou!Upubm;%217-967/93
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BQQMJFE!JOEVTUSJBM!DPOWFZPS!SFEVDFS!!!!!!!!!514.8591.646/42.313-681/22
UFDIOPMPHJFT!!!!
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TIJQQJOH!DIBSHFT!!!!!!!!!514.8591.646/53.2168/5:
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QMBUU!FMFDUSJD!TVQQMZ!JOD!!!!!!!!!!TUBSUFS514.8591.646/42.312-597/26
Qbhf!:!pg!28Kbo!3:-!3136!!!!8;37;14!BN
February 4, 2025E - 21
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
WfoepsEftdsjqujpoBddpvou!OvncfsBnpvou
QPSU!BOHFMFT!QPXFS!GJMF0DIBJO!!!!!!!!!!!!!!!514.8591.646/42.12:7/98
FRVJQNFOU!!!!!!!
QVE!$2!PG!DMBMMBN!DPVOUZ!!!!!!!!!!!TFSWJDF!A!CSPPL!BWF!!!!!!514.8591.646/58.21492/12
S'S!DPNQSFTTPS!TFSWJDF!DP/!!!!!!!!W!!CFMU!!!!!!!!!!!!!!!!!!!514.8591.646/42.31326/58
TIFSXJO.XJMMJBNT!DPNQBOZ-!QBJOUT-DPBUJOHT-XBMMQBQFS514.8591.646/42.12295/39
UIF!!!!!!
UFOFMDP!!!!!!!!!!!!!!!!!!!!!!!!!!!!CJPTPMJE!USBOTQPSU!!!!!!!514.8591.646/58.215-271/4:
CJPTPMJE!USBOTQPSU!!!!!!!514.8591.646/58.214-835/9:
CJPTPMJE!USBOTQPSU!!!!!!!514.8591.646/58.215-275/47
CJPTPMJE!USBOTQPSU!!!!!!!514.8591.646/58.215-619/63
VUJMJUJFT!VOEFSHSPVOE!MPD!MPDBUFT!!!!!!!!!!!!!!!!!!514.8591.646/5:.:129/26
DUS!!!!!!
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Qvcmjd!Xpslt.Xbtufxbufs!Efqbsunfou!Upubm;%38-613/43
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BOHFMFT!NJMMXPSL!'!MVNCFS!!!!!!!!!!IBOE!UPPMT!-QPX'OPO!QPXFS515.8649.648/46.124:/17
IBOE!UPPMT!-QPX'OPO!QPXFS515.8649.648/46.125/83
DMFBO!FBSUI!FWJSPONFOUBM!TFSWJDFT!!!!!!!!!!!!!!!!!515.8649.648/52.61979/66
TPMVUJPOT!
TFSWJDFT!!!!!!!!!!!!!!!!!515.8649.648/52.61979/66
TFSWJDFT!!!!!!!!!!!!!!!!!515.8649.648/52.61979/66
TFSWJDFT!!!!!!!!!!!!!!!!!515.8649.648/52.612-::6/93
IFSNBOO!CSPT!MPHHJOH!'!XPPE!HSJOEJOH.MBOEGJMM!!!515.8649.648/52.6121-728/16
DPOTU!!!!!!!
IJ.UFDI!FMFDUSPOJDT!JOD!!!!!!!!!!!!BMBSN!!CBUUFSZ!!!!!!!!!!!515.8649.648/59.21219/:1
GJSF!BMBSN!UFTU!!!!!!!!!!515.8649.648/59.216:1/11
TFSWJDF!DBMM!!!!!!!!!!!!!515.8649.648/59.21252/68
TFSWJDF!DBMM!!!!!!!!!!!!!515.8649.648/59.21)252/68*
TFSWJDF!DBMM!!!!!!!!!!!!!515.8649.648/59.21252/68
NJTD!FNQMPZFF!FYQFOTF!IPMJEBZ0NFBM!UJDLFUT!!!!!515.8649.648/42.12222/11
SFJNCVSTFNFOU
IPMJEBZ!NFBM!UJDLFUT!!!!!515.8649.648/42.1266/61
IPMJEBZ!XPSL!!!!!!!!!!!!!515.8649.648/42.1266/61
NJMFBHF!!!!!!!!!!!!!!!!!!515.8649.648/42.1231/21
NJMFBHF!!!!!!!!!!!!!!!!!!515.8649.648/42.123:/59
NJMFBHF!!!!!!!!!!!!!!!!!!515.8649.648/42.1282/53
NJMFBHF!!!!!!!!!!!!!!!!!!515.8649.648/42.12311/57
OFBSNBQ!VT!JOD!!!!!!!!!!!!!!!!!!!!!NFNCFSTIJQT!!!!!!!!!!!!!!515.8649.648/59.132-:17/:3
Qbhf!21!pg!28Kbo!3:-!3136!!!!8;37;14!BN
February 4, 2025E - 22
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
WfoepsEftdsjqujpoBddpvou!OvncfsBnpvou
QVE!$2!PG!DMBMMBN!DPVOUZ!!!!!!!!!!!TFSWJDFA!CMVF!NPVOUBJO!!!515.8649.648/58.21229/99
TFMMFUPO/DPN!!!!!!!!!!!!!!!!!!!!!!!FRVJQ!NBJOU!'!SFQBJS!TFSW515.8649.648/59.21395/81
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February 4, 2025E - 23
Djuz!pg!Qpsu!Bohfmft
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February 4, 2025E - 24
Djuz!pg!Qpsu!Bohfmft
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February 4, 2025E - 25
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
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February 4, 2025E - 26
Djuz!pg!Qpsu!Bohfmft
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MFT!TDIXBC!UJSF!DFOUFS!!!!!!!!!!!!!BVUP!'!USVDL!NBJOU/!JUFNT612.8741.659/45.133-235/:7
FYUFSOBM!MBCPS!TFSWJDFT!!612.8741.659/45.13293/97
FYUFSOBM!MBCPS!TFSWJDFT!!612.8741.659/45.13293/97
FYUFSOBM!MBCPS!TFSWJDFT!!612.8741.659/45.138:/5:
BVUP!'!USVDL!NBJOU/!JUFNT612.8741.659/45.13248/93
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P(SFJMMZ!BVUP!QBSUT!!!!!!!!!!!!!!!!BVUP!'!USVDL!NBJOU/!JUFNT612.8741.659/42.1222/:8
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BVUP!'!USVDL!NBJOU!JUFNT!612.8741.659/45.13237/89
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BVUP!'!USVDL!NBJOU/!JUFNT612.8741.659/42.1233/62
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BVUP!'!USVDL!NBJOU/!JUFNT612.8741.659/42.1229/:6
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MBVOESZ0ESZ!DMFBOJOH!TFSW612.8741.659/5:.:127/44
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February 4, 2025E - 27
Djuz!pg!Qpsu!Bohfmft
Djuz!Dpvodjm!Fyqfoejuvsf!Sfqpsu
Cfuxffo!Kbo!22-!3136!boe!Kbo!35-!3136
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Gjobodf!Efqbsunfou!Upubm;%22-691/45
Jogpsnbujpo!Ufdiopmphz!Gvoe!Upubm;%22-691/45
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EJTBCJMJUZ!CPBSE.EFDFNCFS614.2742.628/57.463/28
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EJTBCJMJUZ!CPBSE.EFDFNCFS614.2742.628/57.465:1/:9
EJTBCJMJUZ!CPBSE.EFDFNCFS614.2742.628/57.466:1/11
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ISB!SFJNCVSTFNFOUT!!!!!!!614.2742.628/57.4153/12
ISB!SFJNCVSTFNFOUT!!!!!!!614.2742.628/57.41687/1:
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GJSFGJHIUFS(T!MPDBM!767!!!!!!!!!!!!QBZSPMM!TVNNBSZ!!!!!!!!!!:31.1111.342/65.413-:93/26
ITB!CBOL!!!!!!!!!!!!!!!!!!!!!!!!!!!QBZSPMM!TVNNBSZ!!!!!!!!!!:31.1111.342/64.226:4/38
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February 4, 2025E - 29
Date:February 4, 2025
To:City Council
From:Scott Curtin,Directorof Public Works & Utilities
Subject:Electric Utility Easements -Approve
Summary: Staff is seeking City Council approval for utility easements to grantthe City access rights to
real propertyfor the purpose of construction and/or maintenance of electric infrastructure.
Funding: There are no City related costs necessary for these easements.
Recommendation: Approve the easements described herein for Electric Utility facilitiesand authorize
the City Manager to make minor modifications as necessary.
Background / Analysis:Some parcels of land within the City of Port Angeles are not readily accessible
from public rights-of-way for electric utility service. For reasons of cost, appearance, and accessibility, it
is often preferable to cross portions of private property with either overhead or underground conductors to
serve a property owner, or to locate other electrical facilities on private property. In those cases, an
easement is secured from the property owner which provides the City legal access to the property being
crossed or encumbered for purposes of construction and/or maintenance of electric infrastructure. Such
granting of property rights must be accepted by the City Council.
Easements for electric utility lines have recently been secured from property owners at the following
locations. Copies of these easements are included herewith:
County Recording
EasementNumber
Њ
Platypus alley -for power2024-1459579
Ћ
127 W 3rd St -related to PBH old building move2024-1464052
Ќ
213 S Oak St -related to PBH old building move2024-1464053
Ѝ
133 W 3rd St -related to PBH old building move2024-1464098
Ў
Platypus power -for new building2024-1465409
Џ
Platypus transformer -for new building2024-1465410
Peninsula Behavioral Health -for new PBH building power and
А
transformer2025-1467218
Б
230 E 1st -4PA tiny home village transformer2025-1467420
It is requested that the City Council approve the above easements for electric utilityfacilities.
Funding: There are no City related costs necessary for these easements.
Attachment:
CombinedPDF of easements for 2-4-2025 Council
February 4, 2025E - 30
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Date:February 4, 2025
To:City Council
From:Abbi Fountain,Human Resources Director
Subject:Berg BenefitsProfessional Services Agreementand RedQuote HRAAdoption Agreement
Summary:third-partyadministrator to
oversee and administer the medical bridge portion of the health care plan.
Funding:Professional services fee is $57,000.
Recommendation:Approve and authorize the City Manager to sign the Berg BenefitsProfessional
Services Agreement in an amount not to exceed $57,000and the RedQuote Adoption Agreementand to
make minor modifications as necessary.
Background / Analysis:
For employees covered by the Association of Washington Cities health care, the City provides a medical
bridge (also known as a Health Reimbursement Arrangement or HRA) in the amount of $2400/individual
and $4800/family coverage.Berg Benefits Inc, dba RedQuote, administers reimbursements for the HRA
program.
Berg Benefits Inc, dba RedQuote,consultants are trained and knowledgeable in the Health Insurance
Portability and Accountability Act (HIPPA) and they provide customer service support regarding the
appropriate processing ofhealth care providers for medicalclaims that current City staff do not have the
training or qualifications to perform. The City has been contracting with this company for several years due
to their knowledge and expertise in the healthcarefield.Ratesper personhave remained consistent and there
is no increase for 2025.
The Professional Services Agreement is for one year, January1,2025,to December31, 2025. The scope of
work is the same as the previous agreement.
Funding Overview:
The annual professional services fee is $57,000.
Attachment:Berg BenefitsProfessional Services Agreement
RedQuote HRAAdoption Agreement
February 4, 2025E - 52
CITY OF PORT ANGELES2025PROFESSIONAL SERVICES AGREEMENT
st
1.Parties and Date.THIS Agreement is made effective as of the 1day ofJanuary2025,
by and between CITY OF PORT ANGELES, WASHINGTON ("City") and BERG BENEFITS,
INC.dba REDQUOTE("Consultant").
2.General Purpose and Intent.Consultant will provide employee benefits design
consultation to City. Consultant will provide documentation and illustrations to City's employees.
Consultant will provide benefits related customer service support regarding health, dental, vision,
life, and disability employee benefits plans. These services will be provided from January 1,2025,
to December 31, 2025.
3.Services by Consultant.
A.Consultant shall perform the services described in the Scope of Work attached
hereto as Exhibit "A" (the "Scope of Work"). The services performed by the Consultant shall not
exceed the Scope of Work without prior written authorization from the City.
B.The City may from time to time require changes or modifications in the Scope of
Work. Such changes, including any decrease or increase in the amount of compensation, shall be
agreed to by the parties and incorporated in written amendments to the Agreement.
4.Schedule of Work.
A.Consultant shall perform the services described in the Scope of Work in accordance
with the schedule attached hereto as Exhibit "B." If delays beyond Consultant's reasonable control
occur, the parties will negotiate in good faith to determine whether an extension is appropriate.
B.Consultant is authorized to proceed with the services described in the Scope of
Work upon receipt of a written Notice to Proceed.
5.Compensation.
LUMP SUM. Compensation for the services described in the Scope of Work shall be aLump
Sum of $57,000.00(190employees @ $25/PEPMx 12 months)
TIME AND MATERIALS NOT TO EXCEED. Compensation for the services described
in the Scope of Work shall not exceed $_____________without written authorization and
will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit
"C."
TIME AND MATERIALS. Compensation for the services described in the Scope of Work
shall be on a time and material basis according to the list of billing rates and reimbursable
expenses attached hereto as Exhibit "C."
OTHER.
6.Coordination of Contract Documents. This Agreement consists of this professional
services agreement form and Exhibits "A"and "B".If there is any inconsistency between this
professional services agreement form and any of the Exhibits, the professional services agreement
form shall take precedence.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page1of 8
February 4, 2025E - 53
7.Payment.
A.Consultant shall provide monthly invoices in the format acceptable to the City for
work performed to the date of invoice. Consultant shall maintain time and expense records for
reimbursable expenses and any work that is billed hourly under this Agreement and provide them
to the City upon request.
B.All invoices shall be paid by City warrant within thirty(30) days of receipt of a
proper invoice.
C.Consultant shall keep cost records and accounts pertaining to this Agreement
available for inspection by City representatives for three (3) years after final payment unless a
longer period is required by a third-party agreement. Copies shall be made available on request.
D.If the services rendered do not meet the requirements of the Agreement, Consultant
will correct or modify the work to comply with the Agreement. City may withhold payment for such
work until the work meets the requirements of the Agreement.
8.Discrimination and Compliance with Laws.
A.Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed,
color, national origin, marital status, sex, age, disability, or other circumstance prohibited by
federal, state, or local law or ordinance, except for a bona fide occupational qualification.
B.Consultant shall comply with all federal, state, and local laws and ordinances
applicable to the work to be done under this Agreement.
C.Violation of this Paragraph 8 shall be a material breach of this Agreement and
grounds for cancellation, termination, or suspension of the Agreement by City, in whole or in part,
and may result in ineligibility for further work for City.
9.Term and Termination of Agreement
A.This Agreement may be terminated by the City at any time upon the default of the
Consultant or upon public convenience, in which event all finished or unfinished documents,
reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to
City, and Consultant shall be entitled to just and equitable compensation for any satisfactory work
completed prior to the date of termination, not to exceed the total compensation set forth herein.
Consultant shall not be entitled to any reallocation of cost, profit or overhead. Consultant shall not
in any event be entitled to anticipated profit on work not performed because of such termination.
Consultant shall use its best efforts to minimize the compensation payable under this Agreement in
the event of such termination. If the Agreement is terminated for default, the Consultant shall not
be entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such default(s) shall be
deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra
expenses incurred by the City in completing the work, including all increased costs for completing
the work, and all damage sustained, or which may be sustained by the City by reason of such default.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page2of 8
February 4, 2025E - 54
B.The City may suspend this Agreement, at its sole discretion, upon one week's
advance notice to Consultant. Such notice shall indicate the anticipated period of suspension. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's
reasonable expenses, and shall be subject to verification. The Consultant shall resume performance
of services under this Agreement without delay when the suspension period ends.
10.Standard of Care. Consultant represents and warrants that it has the requisite training,
skill and experience necessary to provide the services under this agreement and is appropriately
accredited and licensed by all applicable agencies and governmental entities. Services provided by
Consultant under this agreement will be performed in a manner consistent with that degree of care
and skill ordinarily exercised by members of the same profession currently practicing in similar
circumstances.
11.Ownership of Work Product.All data materials, reports, memoranda, and other
documents developed under this Agreement whether finished or not shall become the property of
City, shall be forwarded to City at its request and may be used by City as it sees fit. Upon
termination of thisagreement pursuant to paragraph 9 above, all finished or unfinished documents,
reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to
City. City agrees that if it uses products prepared by Consultant for purposes other than those
intended in this Agreement, it does so at its sole risk and it agrees to indemnify and hold
Consultant harmless therefore.
12.Indemnification/Hold Harmless. Consultant shall defend, indemnify and hold the City,
its officers, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City. Should a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the
Consultant's liability, including the duty and cost to defend, hereunder shall be onlyto the extent
of the Consultant's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes ofthis indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page3of 8
February 4, 2025E - 55
13.Insurance.The Consultant shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by this Agreement
shall not be construed to limit the liability of the Consultant to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A.Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1.Automobile Liabilityinsurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA
00 01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
2.Commercial General Liabilityinsurance shall be written on ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, independent
contractors and personal injury and advertising injury. The City shall be named
as an insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City.
3.Workers' Compensationcoverage as required by the Industrial Insurance laws of
the State of Washington.
4.Professional Liabilityinsurance appropriate to the Consultant's profession.
B.Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1.Automobile Liabilityinsurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2.Commercial General Liabilityinsurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
3.Professional Liabilityinsurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C.Other Insurance Provisions
The Consultant's Automobile Liability and Commercial General Liability insurance
policies are to contain, or be endorsed to contain that they shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Contractor's insurance and shall not contribute with it.
D.Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than
A:VII.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page4of 8
February 4, 2025E - 56
E.Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the
work.
F.Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G.Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a
material breach of contract, upon which the City may, after giving five business
to the Consultant to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
14.Assigning or Subcontracting. Consultant shall not assign, transfer, subcontract or
encumber any rights, duties, or interests accruing from this Agreement without the express prior
written consent of the City, which consent may be withheld at the City's sole discretion.
15.Independent Contractor. Consultant is and shall be at all times during the term of this
Agreement an independent contractor.
16.Notice
A.Any notice or communication required by this Agreement must be in writing, and
may be given either personally, electronically with evidence of receipt, by express delivery
service, or by registered or certified mail, return receipt requested. If given personally, by
express delivery service, or by registered or certified mail, such notice or communication shall
be deemed to have been given and received upon actual receipt. If delivery is made
electronically, either by e-mail or facsimile transmission, a notice shall be deemed to have
been given when delivered to the person to whom it is addressed, and there is electronic
confirmation that it was received. Such notices or communications shall be given to the Parties
at their addresses set forth below:
Joseph Berg
Nathen West
President, Berg Benefits, Inc.
City Manager, Port Angeles
th
1804 W Union Ave #201
321 E 5St
Tacoma, WA 98405
Port Angeles, WA 98362
Phone: 253-753-9930
Phone: 360-417-0411
Email: jberg@bergbenefits.com
Email: citymanager@cityofpa.us
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page5of 8
February 4, 2025E - 57
B.Either party may change its contact information by sending its new contact
information to the other party in the same manner as is provided for sending the other party notice
under the provisions of paragraph 16.A.
17.Disputes. Any action for claims arising out of or relating to this Agreement shall be
governed by the laws of the State of Washington. Venue shall be in Pierce County Superior Court.
18.Fees. In any suit or action instituted to enforce any right granted in this
Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements,
and reasonable attorney's fees from the other party.
19.Extent of Agreement/Modification. This Agreement, together with attachments or
addenda, represents the entire and integrated Agreement between the parties hereto and supersedes all
prior negotiations, representations, or agreements, either written or oral. This Agreement may be
amended, modified or added to only by written instrument properly signed by both parties.
CITY OF PORTANGELES,CONSULTANT
__________________________________________________
Nathan West JosephBerg
City ManagerPresident, Berg Benefits, Inc.
Date:_____________________Date:______________________
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page6of 8
February 4, 2025E - 58
Exhibit A
Scope of Work
Consultant will:
1)Provide advice to City regarding creation and implementation of employee health
insurance plan, including medical insurance, HSA, and HRA advice.
2)Will research and / or answer questions relatingto the HRA, HSA processing and
regulations. The information includes but is not limited to appropriate carrier
documentation, tax, COBRA, and retiree implications and any other service support
relating to employee issues and questions.
3)Provide HR and/or Payroll Department with information pertaining to HRA
reimbursements throughout the year.
4)Provide quoting service and comparison services to the City at health plan renewals.
5)Assist the City in creating offers for various employee units.
6)Other employee benefits consulting services as needed.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page7of 8
February 4, 2025E - 59
Exhibit B
Schedule of Work
Consultant will:
1)Provide advice and consulting services to the City as needed.
a. Timing for completion of requests from the City will be as soon as reasonably
possible. As projects and requests vary in scope, turn-around times will
be discussed with each request.
2)Provide advice and customer service to city employees.
a. Timing for these requests will be as soon as reasonably possible. Requests
will often be dependent on insurance companies, pharmacies, and/or
provider's office.
City of Port Angeles ________________ _______________
Professional Services Agreement CITY CONSULTANT
Page8of 8
February 4, 2025E - 60
REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
The undersigned Employer adopts the RedQuote Health Reimbursement Arrangement and elects the
following provisions:
EMPLOYER AND PLAN INFORMATION
1.
Name: City of Port Angeles
th
Address: 321 East 5 Street
Street
Port Angeles Washington 98362 ______
City State Zip
Telephone: 360-417-4510
2.: 91-6001266
3.ERISA PLAN NAME: City of Port Angeles_____________________________________________
4.EFFECTIVE DATE
a.The Health Reimbursement Arrangement is a new plan effective as of _________.
b.The Health Reimbursement Arrangement is an amendment and restatement of an
existing plan. The effective date of the amendment and restatement is -
01/01/2025________.
5.ERISA PLAN NUMBER
a.501
b.Other:
6.PLAN ADMINISTRATOR
a.Employer (Use Employer name, address and telephone number).
b.Use name, address and telephone number below:
Name:
Address: ______________________________________________________________________
__________________________
City State Zip
Telephone:
Page 1 of 13
¨2021 RedQuote
February 4, 2025E - 61
REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
7. AFFILIATED EMPLOYERS
adopt this Health Reimbursement Arrangement as Participating Employers:
a. N/A
b. Name of Affiliated Employer(s): ____________________________
8. PLAN YEAR
The Plan Year shall end on:
a. December 31
b. The last day of the month of __________________.
TYPE OF HEALTH REIMBURSEMENT ARRANGEMENT
9. HRA CLASSIFICATION
The Health Reimbursement Arrangement shall consist of separate accounts which meet the
following classifications:
a. Integrated HRA.
HRA integrated with other major medical group health plan coverage under the terms of IRS
Notice 2013-54 with the following specifications:
The HRA will be integrated with (select (1) and/or (2)):
1. and/or
2.
The group health plan coverage (select (3) and/or (4)):
3. Provides minimum value under IRC Section 36B, and/or
4. Does not provide minimum value.
Eligible Employees for the Integrated HRA are set forth in Section 10. In addition, special
rules concerning Dependents also apply to Integrated HRAs. To be a valid Integrated HRA
under this subsection 9.a., select one of the following three Dependent integration options:
5. Spouses Only. Only spouses have coverage under this HRA (only subsection
13.a. is checked). Then, the spouse (if applicable) must either be
enrolled for group health plan coverage under the employer group
health group health plan; or
6. Dependent Children Only. Only dependent children have coverage under this
HRA (only subsection 13.b. is checked). Then, the dependent
children (to the extent applicable) must be enrolled for group health plan
coverage under the employer group health plan or spouse or
; or
7. Spouses and Dependent Children. Both spouses and dependent children have
coverage under this HRA (both subsections 13.a. and 13.b. are checked). Then,
the spouse and dependent children (to the extent applicable) must
Page 2 of 13
¨2021 RedQuote
February 4, 2025E - 62
REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
either be enrolled for group health plan coverage under the
employer group
health plan.
b. Pre-2014 HRA.
An HRA that was in existence prior to January 1, 2014 and that consists of the following prior
Employer contributions (select (1) and (2) as applicable):
1. Employer contributions credited before January 1, 2013, and
2. Employer contributions credited during 2013 calendar year under the HRA
terms in effect on January 1, 2013.
c. Retiree-Only HRA.
An HRA that covers only former employees of the Employer consisting of (select (1), (2) and (3)
as applicable):
1. Former employees who are retirees,
2. Former employees who are disabled, and
3. Former employees who have terminated employment.
d. Excepted Benefit Premium Reimbursement HRA.
An HRA that reimburses only individual insurance premiums that are considered HIPAA
excepted benefits (1) stand-alone individual dental insurance, (2) stand-alone individual vision
insurance, (3) non-coordinated, individual insurance coverage for a specified disease or illness,
and (4) non-coordinated, individual insurance coverage that is hospital indemnity or fixed
indemnity.
e. Excepted Benefit HRA.
An HRA that reimburses certain medical expenses that satisfy the following requirements:
(1) Other major medical group health plan coverage is available from the Employer to
the employees covered by the HRA.
(2) Contributions for a year must be used for expenses incurred in the same year or
otherwise forfeited. However, for this purpose, the carryover rule of IRS Notice 2013-71
allowing a carryover of unused amounts of up to $500 to the following plan year (select
only one)
Shall apply, or
Shall not apply.
(3) Contributions for a year are equal to the following (but cannot exceed $500)
f. Excepted Benefit Dental and Vision HRA.
An HRA that is limited to reimbursement of dental-only and vision-only expenses as
defined in Treas. Reg. Section 54.9831-1(c)(3)(iii) and that otherwise satisfy Code
Section 213(d).
Page 3 of 13
¨2021 RedQuote
February 4, 2025E - 63
REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
g. HRA Integrated with Dental and/or Vision Only Coverage.
An HRA that is integrated with dental-only coverage and/or vision-only coverage sponsored by
the Employer and the HRA is limited to reimbursement of the following expenses (select only
one):
1. Dental-only expenses (as defined in Treas. Reg. Section 54.9831-1(c)(3)(iii)) that
-only coverage and that otherwise satisfy
Code Section 213(d),
2. Vision-only expenses (as defined in Treas. Reg. Section 54.9831-1(c)(3)(iii)) that
-only coverage and that otherwise satisfy
Code Section 213(d), or
3. Dental-only and vision-only expenses (as defined in Treas. Reg. Section 54.9831-
1(c)(3)(iii)) -only or vision-only
coverage and that otherwise satisfy Code Section 213(d).
h. After-Tax Reimbursement Account.
A reimbursement account that reimburses expenses (but not major medical individual insurance
premiums), but only if the reimbursements are treated as taxable compensation to the Eligible
Employee pursuant to the rules and procedures of the Employer.
bƚƷĻʹ The Employer is solely responsible for determining the amount of taxable
compensation and the rules and procedures of how and when to treat reimbursements as
taxable compensation.
i. TRICARE Health Reimbursement Account.
An HRA that is integrated with TRICARE coverage under the terms of IRS Notice 2015-17 with
the following specifications:
(1) The employer offers group major medical coverage to its TRICARE-eligible
employees (other than the HRA) and such coverage provides minimum value under
IRC Section 36B;
(2) Employees participating in the HRA are also enrolled in TRICARE;
(3) The HRA is only available to employees who are also enrolled in TRICARE; and
(4) The Employer employs less than 20 employees.
bƚƷĻʹ By signing this Agreement, the Employer certifies that it employs less than 20
employees and is exempt from the prohibition on financial and other incentives as
set forth in 32 CFR Section 199.8. The Employer is required to inform RedQuote if
this changes at any point in the future. The Employer is solely responsible for
complying with any TRICARE rules and regulations.
Page 4 of 13
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
j.
A QSEHRA is a health reimbursement arrangement that satisfies the following specifications:
(1)
rules set forth in Code Section 4980H(c)(2) and guidance related thereto (generally
this means that the Employer must employ less than 50 full-time or full-time
equivalent employees in the prior calendar year);
(2) The Employer does not offer a group health plan (as defined in Chapter 100 of the
Code) to any of its employees;
(3) Only the Employer makes contributions to the QSEHRA as limited by Section 14.f.;
(4) Reimbursements are limited to the types of expenses set forth in Section 16.k.;
(5) Reimbursements are only made to Eligible Employees who provide proof of major
medical coverage; and
(6) The QSEHRA is offered to all Eligible Employees as set forth in Section 10.f.
bƚƷĻʹ The Employer is solely responsible for complying with the income exclusion rules
under Code Section 106(g) and the notice requirements of Code Section
9831(d)(4). However, the Summary Plan Description includes a discussion of the
notice provisions and related subsidy rules for a QSEHRA.
ELIGIBILITY REQUIREMENTS
10. ELIGIBLE EMPLOYEES
a. If this is an Integrated HRA under Section 9.a., only those employees (if any) enrolled in
the other group health plan coverage can be eligible for the HRA. In this regard, the
following employees are eligible for such an HRA:
1.
2.
employer);
3. Employees enrolled in the group health plan coverage of another employer
; or
4. Employees are not eligible to participate. Only eligible spouses and dependents
may participate as set forth in Item 13.
.
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
b. All employees are eligible except for the following (select all that apply):
1. Union employees
2. Non-resident aliens
3. Leased employees
4. Part-time employees scheduled to work less than _________ hours per week.
5.
6. Other:
c. All employees are eligible no exclusions.
d. This is a retiree-only HRA under Section 9.c. of this Adoption Agreement and the
following classifications are eligible: ____________________________________
______________________________________________________________________
e. This is a TRICARE HRA under Section 9.i. of this Adoption Agreement and HRA is only
available to those employees who are enrolled in TRICARE and satisfy the requirements
of Section 9.i.
f. This is a QSEHRA under Section 9.k. of this Adoption Agreement and all employees of
the Employer are considered Eligible Employees except for the following exclusions
(ĭŷĻĭƉ ğƌƌ ƷŷğƷ ğƦƦƌǤ):
1. Employees who have not completed 90 days of service with the Employer.
2. Employees who have not attained age 25.
3. Part-time and seasonal employees (as defined in Code Section 105(h) and
guidance related thereto).
4. Employees covered by a collective bargaining agreement.
5. Employees who are non-resident aliens who receive no US-source income.
11. WAITING PERIOD
Any Eligible Employee will be eligible to participate in the Health Reimbursement Arrangement
upon satisfaction of the following waiting period:
a.
(NOTE: If this is an Integrated HRA under Section 9.a. of this Adoption Agreement, this
subsection a is the only choice that can apply.)
b. Date of hire or attainment of Eligible Employee status (no waiting period) (NOTE: If this
is a QSEHRA under Section 9.k. of this Adoption Agreement, this subsection b is the only
choice that can apply. To exclude new hires for the first 90 days, select Section 10.f.1.
above.)
c. ________months after date of hire
d. ________days after date of hire
e. Other:
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
12. EFFECTIVE DATE OF PARTICIPATION
An Eligible Employee who has satisfied the eligibility and waiting period requirements of Items
10 and 11 will become a Participant on:
a.
(NOTE: If this is an Integrated HRA under Section 9.a. of this Adoption Agreement, this
subsection a is the only choice that can apply.)
b. the day on which such requirements are satisfied (NOTE: If this is a QSEHRA under
Section 9.k. of this Adoption Agreement, this subsection b is the only choice that can
apply).
c. the first day of the month coinciding with or next following the date on which such
requirements are satisfied.
d. the first day of the calendar quarter coinciding with or next following the date on which
such requirements are satisfied.
e. the first day of the pay period coinciding with or next following the date on which such
requirements are satisfied.
f. Other:
13. DEPENDENTS
NOTE: If this is an Integrated HRA under Section 9.a., see the special rules in Section 9.a.5. thru
9.a.8.
The HRA will cover the following dependents (select all that apply):
a. Spouses for Federal income tax purposes
b. Biological children, adopted children, stepchildren and eligible foster children who have
not attained the age of 26.
(NOTE: If this is an Integrated HRA under Section 9.a. or a Pre-2014 HRA under Section
9.b., this subsection b. must apply.)
c. Any other individuals who are Federal tax dependents of the Employee.
d. Any of the following individuals (but who are also Federal tax dependents of the
Employee): _____________________________________________________________
BENEFITS
14. HRA CONTRIBUTIONS
the frequency selected:
a. $_________ per month
b. $_________ per quarter
c. $_____ ____per plan year
d. This is a Pre-2014 HRA under Section 9.b. of this Adoption Agreement, and no additional
contributions can be made.
e. This is an Excepted Benefit HRA under Section 9.e. of this Adoption Agreement, and
contributions are limited as set forth in Section 9.e.
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
f. This is a QSEHRA under Section 9.k. of this Adoption Agreement and contributions are as
follows (NOTE: Annual contributions cannot be greater than the applicable limit set
forth in Code Section 9831(d)(2)(B)(iii), as adjusted. Contributions begin for the
calendar month beginning after the effective date of participation.):
1. $ ____________ per month for each Eligible Employee, or
2. $ ____________ per month for each Eligible Employee and his/her Covered
Dependents.
The amount above will be different based on the variation in the price of a major
medical policy based on age or number of family members as follows: ___________
g. Other: Medical Enrollment: Employee Only (EE) $2,400.00, Employee Spouse (ES)
$4,800.00, Employee Child (EC) $4,800.00, Employee Family (EF) $4,800.00
15. ANNUAL DEDUCTIBLE THRESHOLD
For each Plan Year, HRA Account contributions cannot be accessed and are not available to HRA
Participants prior to the date during the Plan Year that the HRA Participant satisfies the
applicable Annual Deductible Threshold based on the following criteria:
a. No Annual Deductible Threshold applies. bƚƷĻʹ LŅ Ʒŷźƭ Ĭƚǣ źƭ ĭŷĻĭƉĻķͲ ƭƉźƦ Ʒƚ {ĻĭƷźƚƓ ЊЏ͵
NOTE: If this is an Excepted Benefit Premium Reimbursement HRA under Section 9.d.,
an Excepted Benefit HRA under Section 9.e., an Excepted Benefit Dental or Vision HRA
under 9.f., an After-Tax Reimbursement Account under Section 9.h., or a TRICARE HRA
under Section 9.i. this subsection (a) must be selected.
b. Annual Deductible Threshold does apply. The Annual Deductible Threshold is calculated
based on the following expenses:
1. Eligible claims filed under the coverage or policy associated with the HRA; or
2. All Qualifying Medical Expenses.
c. The Annual Deductible Threshold is as follows:
1. A $___________Annual Deductible Threshold applies for all Participants,
regardless of the level of coverage selected
2. An Annual Deductible Threshold applies based on the major medical level of
coverage selected by the Participant as follows:
$ 1,650.00 Single_______________
$ 3,300.00 Single Plus Spouse__ _
$ 3,300.00 Single Plus Dependent _
$ 3,300.00 Family_______________
3. A multi-tiered Annual Deductible Threshold applies as follows:
Page 8 of 13
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ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
(i) On the first $________ of the Annual Deductible Threshold, the HRA
reimburses _________ % of eligible HRA claims;
(ii) From $___________ to __________ of the Annual Deductible Threshold, the
HRA reimburses _________ % of eligible HRA claims; and
(iii) Amounts greater than $________ of the Annual Deductible Threshold, the
HRA reimburses __________ % of eligible HRA claims.
4. A multi-tiered Annual Deductible Threshold applies as follows:
(i) For amounts less than $ _______ of the Annual Deductible Threshold, the
HRA reimburses 0% of eligible HRA claims;
(ii) For amounts greater than $ ___________ but less than $ ______________
of the Annual Deductible Threshold, the HRA reimburses ________ % of
eligible HRA claims; and
(iii) For amounts greater than $ ___________ of the Annual Deductible
Threshold, the HRA reimburses ________ % of eligible HRA claims.
16. QUALIFYING MEDICAL EXPENSES
The following expenses will be considered as Qualifying Medical Expenses under the HRA:
a. Integrated HRA. This is an Integrated HRA under Section 9.a.:
1. The non-HRA group health plan coverage is providing minimum value (box 9.a.3
is checked). In that case, Qualifying Medical Expenses will be limited to any
medical expenses under IRC 213(d) (excluding individual insurance premiums
and employer group health plan premiums paid on a pre-tax basis).
AND/OR
2. The non-HRA group health plan coverage is not providing minimum value (box
9.a.4 is checked). In that case, Qualifying Medical Expenses will be limited to co-
payments, co-insurance, and deductibles under the non-HRA group health plan
coverage, plus other IRC 213(d) expenses (excluding individual insurance
premiums and employer group health plan premiums paid on a pre-tax basis)
that are not considered essential health benefits.
AND/OR
3.
premiums, as long as those premiums are paid by the spouse on an after-tax
basis and are properly substantiated as determined by the Claims Administrator.
b. Integrated HRA. This is an Integrated HRA under Section 9.a. that is either providing
minimum value or not providing minimum value. Qualifying Medical Expenses will be
limited to the following (źƓķźĭğƷĻ ğƌƌ ƷŷğƷ ğƦƦƌǤ):
Page 9 of 13
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
Medical deductible paid under the applicable employer group health plan;
Medical co-insurance paid under the applicable employer group health plan;
Medical / Pharmacy co-pays paid under the applicable employer group health
plan; and/or
Pharmacy deductibles, co-insurance and/or co-pays paid under the applicable
employer group health plan.
c. Pre-2014 HRA. This is a Pre-2014 HRA under Section 9.b. Qualifying Medical Expenses
will be limited to any medical expenses under IRC 213(d) based on Internal Revenue
Service guidance and rules in effect on December 31, 2013, as determined by the Claims
Administrator.
d. Retiree-Only HRA. This is a Retiree-Only HRA under Section 9.c. Qualifying Medical
Expenses will be limited to any medical expenses under IRC 213(d) (including any
individual insurance premiums but excluding employer group health plan premiums).
e. Excepted Benefit Premium Reimbursement HRA. This is an Excepted Benefit Premium
Reimbursement HRA under Section 9.d. Qualifying Medical Expenses are limited to
individual insurance premiums described in Section 9.d.
f. Excepted Benefit HRA. This is an Excepted Benefit HRA under Section 9.e. Qualifying
Medical Expenses will be limited to any medical expenses under IRC 213(d) (excluding
any individual insurance premiums and employer group health plan premiums).
g. Excepted Benefit Dental and Vision HRA. This is an Excepted Benefit Dental and Vision
HRA under Section 9.f. Qualifying Medical Expenses are limited to reimbursement of
IRC 213(d) expenses that are dental and/or vision expenses only as limited by Section
9.f.
h. HRA Integrated with Dental or Vision Only Coverage. This is an HRA Integrated with
Dental and/or Vision Only Coverage under Section 9.g. Qualifying Medical Expenses are
limited to reimbursement of IRC 213(d) expenses that are dental and/or vision expenses
only as limited by Section 9.g.
i. After-Tax Reimbursement Account. This is an After-Tax Reimbursement Account under
Section 9.h. Qualifying Medical Expenses are limited to the following ΛƭĻƌĻĭƷ ğƌƌ ƷŷğƷ
ğƦƦƌǤΜ:
Page 10 of 13
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
1. Individual insurance premiums for ACA excepted benefits only.
2. Any Code Section 213(d) expense (excluding individual insurance premiums and
employer group health plan premiums).
j. TRICARE HRA. This is a TRICARE HRA under Section 9.i. Qualifying Medical Expenses are
limited to the following, as long as they satisfy Code Section 213(d) ΛƭĻƌĻĭƷ ğƌƌ ƷŷğƷ
ğƦƦƌǤΜ:
1. Cost sharing under the TRICARE plan (deductible, copays and coinsurance).
2. Individual insurance premiums for TRICARE supplemental coverage.
3. Individual insurance premiums for ACA excepted benefit coverage.
4. Actual expenses incurred for services or supplies that are excepted benefits.
k. QSEHRA. This is a QSEHRA under Section 9.j. Qualifying Medical Expenses include
major medical insurance premiums of the Eligible Employee regardless of whether the
insurance was purchased on the Exchange or elsewhere, plus the following ΛƭĻƌĻĭƷ ğƌƌ
ƷŷğƷ ğƦƦƌǤΜ:
1. Major medical insurance premiums for Covered Dependents.
2. Other health insurance premiums (such as dental and vision premiums) of the
Eligible Employee and/or Covered Dependents.
3. Any other Code Section 213(d) expense of the Eligible Employee and/or Covered
Dependents.
Notwithstanding the above, a QSEHRA cannot reimburse employer sponsored group
health plan coverage premiums or premium equivalents to the extent the premiums or
premium equivalents were paid on a pre-tax basis.
An Employer may limit or expand the provisions set forth above in this Section 16 for a
particular type of HRA, as long as such limitations or expansions comply with applicable law as
determined by the Claims Administrator. Explain the limitations or expansions as follows:
_____________________________________________________________________________
17. HEALTH FLEXIBLE SPENDING ARRANGEMENT
If the Employer maintains a health flexible spending arrangement, claims will be processed in
the following order:
a. Health FSA expenses will be processed first.
b. HRA expenses will be processed first.
c. Not applicable no health FSA.
Page 11 of 13
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
18. CLAIMS FOR REIMBURSEMENT MUST BE FILED WITHIN
a. ____90_____ days following each plan year
AND,
For Participants who terminate employment, will a different filing deadline apply?
b. Yes, ___60______ days following termination of employment
c. No
19. CARRY FORWARD
Amounts not used by the end of a Plan Year shall:
a. Carry forward to the next Plan Year.
b. Carry forward to the next Plan Year, subject to the following limitations or restrictions:
____________________________________________________________________
c. Shall forfeit as of the end of the Plan Year
NOTE 1: If this is an Excepted Benefit HRA under Section 9.e., amounts must forfeit as
of the end of each Plan Year, subject to the carryover rule listed in Section 9.e.
NOTE 2: If this is an Integrated HRA under Section 9.a., and this Section 19.c. forfeiture
is selected, the annual waiver requirement of Notice 2013-54 does not apply (except in
mid-year qualifying event situations).
20. SPEND DOWN
After HRA eligibility terminates (e.g., termination of employment, retirement):
a. Any unused amounts in an HRA Account will forfeit.
NOTE: If this is an Integrated HRA under Section 9.a., selecting a forfeiture means that
the termination waiver rule of Notice 2013-54 does not apply.
b. Any unused amounts in an HRA Account will continue to be eligible for reimbursement.
c. Any unused amounts in an HRA Account will continue to be eligible for reimbursement
for retirees.
d. Any unused amounts in an HRA Account will continue to be eligible for reimbursement
for those Employees or individuals who satisfy the following conditions:
________________________________________________________________________
____________________________________________, and for all other Employees or
individuals unused amounts shall forfeit once HRA eligibility terminates.
APPLICATION OF OTHER LAWS
21. FAMILY AND MEDICAL LEAVE ACT
FMLA generally applies to Employers who have 50 or more employees in the preceding or
current calendar year. (The Employer is required to inform RedQuote if this provision changes
for any future calendar year.)
a. FMLA applies.
b. FMLA does not apply.
22. COBRA
Page 12 of 13
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REDQUOTE
ADOPTION AGREEMENT
HEALTH REIMBURSEMENT ARRANGEMENT
COBRA generally applies to Employers who have 20 or more employees in the preceding
calendar year. (The Employer is required to inform RedQuote if this provision changes for any
future calendar year.)
a. COBRA applies.
b. COBRA does not apply.
c. COBRA does not apply because this is a QSEHRA.
This Adoption Agreement may be used only in conjunction with the RedQuote Health Reimbursement
Arrangement. This Adoption Agreement and the RedQuote Health Reimbursement Arrangement shall
together be known as the Health Reimbursement Arrangement or HRA.
CITY OF PORT ANGELES____________
Name of Employer
By:
Printed Name:
Title:
Signature Date:
Page 13 of 13
¨2021 RedQuote
February 4, 2025E - 73
Date:February 4, 2025
To:City Council
From:Calvin W. Goings, Deputy City Manager
Eric Waterkotte, Information Technology Manager
Subject:Laserfiche SoftwareandSupportPurchase
Summary:For many years, the City has been using Laserfiche, which is software that performs
documentimaging, records management,and business process automation. The current license for
st
Laserfiche will expire on March 1this year. To replace it, the City has theopportunity to purchase a
new Laserfiche productcalled a Municipality License. That licenseoffers increased functions at a
lower pricea double benefit for the City.In addition to saving $2,000 annually, the shift to the new
Municipality Laserfiche license allows for unlimited public portal access which will improve the user
experience and enhance overall functionality.
Funding:Funding for the purchasein the amount of $29,443.84 is available in the approved IT
Department 2025Budgetfor software services.
Recommendation:1) Approve the purchaseof Laserfiche Municipality annual license from Cities
Digital(an authorizedreseller under WA State Dept of Enterprise ServicesContract #07814)in the
amount of $29,443.84including tax, and 2) authorizethe City Manager to execute all purchase
documents, to administer the purchase,andto make minor modifications if necessary.
Background / Analysis:Currently, the Cityutilizes the Laserfiche document imaging, records
management and business process automation software suite for multiple, critical functions. Functions
enabled by Laserfiche includecapturing documents for long term retention, automating critical business
processes as well as managing historical records and public access to records. In 2024,the City was
presented with an opportunity to switch to aMunicipality License which provides the City with more
client licenses for staff andincreased functionalityat a reduced cost from the previous license.
st
current license comes up for renewal on March 1,and staff recommends the Citymove to the new
Municipality Licenseoptionat that time.
Theannual software license and support agreement consists of 160 full client licenses for staff and
increased processing capabilities to improve system performance.Purchasing will be made through Cities
Digital (CDI), the Washington State Department of Enterprise Services authorized Laserfiche reseller
under contract #07814.The total cost of the Laserfiche Municipality annual software license is
$29,443.84, including tax.
In addition to saving $2,000 annually, the shift to the new Municipality Laserfiche license allows for
unlimited public portal access which will improve the user experience and enhance overall functionality.
Њ
February 4, 2025E - 74
Funding Overview:Funding for this purchase is listed in the approved 2025 ITD Budget under
account502-2081-518-4802.
Attachment:
Laserfiche CDI Software Quote
Ћ
February 4, 2025E - 75
CDI Software Quote
Bee DishmanPrepared for: City ofPort Angeles
CDIQuote #: 276013v.1
2000 O'NeilRd., Suite 100Quote Date: 1/14/2025
Hudson, WI 54016Quote Expiration: 2/13/2025
Software, Hardware& Renewal
ProductQuantityUnit CostRenewalRenewalTotal
QuantityUnit Cost
Laserfiche Self-HostedMunicipality 1.00$ .001.0000$27,037.50$27,037.50
Site License ()
Software/ Hardware:$ .00
Renewal: $27,037.50
Tax: $2,406.34
Total: υЋВͲЍЍЌ͵БЍ
CDI||Hudson, WI 54016 |P. 855.714.2800 |cdi.support
February 4, 2025E - 76
Date:February4, 2025
To:City Council
From:Brian Smith, Chief of Police
Subject:Shared Storage Facility Agreement
Summary:Attached is a sublease agreement between the City of Port Angeles and Clallam County
for a shared storage facility. This shared facility is used to store evidence and property that need to
be in a secure locationand managed in compliance with the Washington Association of Sheriffs and
Police Chiefs (WASPC) accreditation standards.
Funding:The funding for the City of Port Angeles share of the agreement is accounted for as a part
of the Council approved 2025Police Department budget.
Recommendation:Approve and authorize the City Manager to sign a multi-year sub-lease
agreement with Clallam County for the shared storage facilityand to make minor modifications as
necessary.
Background / Analysis:The City of Port Angeles and Clallam County have used a shared storage
facility to secure evidence and property for severalyears. Reliable and timely access to professionally
managed evidence facility that meets WASPC accreditation standards is critical to Police Department
operations.The continued integrity of ongoing PAPD felony investigations and criminal cases is contained
within this facility.
Thisagreementis a renewal and update of past agreements. The Clallam County Sheriffhas leased
a 7,000 square foot facility. The City and County occupyone half of the spacerespectively. The City will
sublet from the County at a rate of 1/2of the total annual lease amount during the duration of this sublease
agreement. The utilities will be paid by the County. The County will maintain custody and control over
all property and vehicles maintained at the facility. The County provides the paid staff to manage the
facility.
Evidence Manager or Chief Civil Deputy.
Funding Overview:The2025Police Departmentbudget accounts for the $21,000 City portion of the
rent for the shared evidence storage facility.
Attachment: SubleaseAgreement
February 4, 2025E - 77
February 4, 2025E - 78
February 4, 2025E - 79
Date:February 4, 2025
To:City Council
From:Scott Curtin,Director of Public Works & Utilities
Subject:Reclaim Refrigerant Hauling and DisposalContract SVC-2025-07-Award
Summary:Staff is seeking City Council approval to award a five-year service contract to Thornes
Refrigeration, of Port Angeles, WA in the amount of $5,000 for an annual not to exceed amount of
$1,000 for the removal ofcannisters of reclaimed refrigerant from the Port Angeles Transfer Station
appliance recycling area for the purpose of reuseand/or disposal.
Funding:Funding is availablethrough the approved Solid WasteProfessional Services2025Budget
(404-7538-537-4150) in an annual,not to exceed amount,of $1,000for a total contract value of $5,000.
Recommendation:Approve thefive-year service contract toThornes Refrigeration, of Port Angeles,
WAin the amount of $5,000 for an annual not to exceed amount of $1,000for the removal of cannisters
of reclaimed refrigerant from the Port Angeles Transfer Station for reuse and/or disposal and authorize
the City Manager to sign all contract-related documents, to administer the contract and to make minor
modifications as necessary.
Background / Analysis:TheCity hada contract with Valley Reclaim, of Kingston, WA for the
processing of reclaimed refrigerants from appliances and air conditioning units collected at the Port
Angeles Transfer Station. Valley Reclaim is no longer operating. The new proposed contract with
Thornes Refrigeration, of Port Angeles, WA will provide the same services and scope of work consisting
of transporting bottles of reclaimed refrigerant for reuse or disposal. The terms of the contract stipulate
that Thornes Refrigeration will remove a full bottle of refrigerant from the Transfer Station and replace it
with an empty bottle. The cost of the service is $100 per bottleon a as needed basis.
Funding Overview:Funding is available through the approved Solid Waste Professional Services 2025
Budget (404-7538-537-4150) in an annual not to exceed amount of $1,000 for a total contract value of
$5,000
Attachment: SVC-2025-07 Agreement
February 4, 2025E - 80
AGREEMENT FOR PURCHASE SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
THORNES REFRIGERATION
SVC-2025-07
ATING TO: REFRIGERANT DISPOSAL
REL
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the "CITY") and Thornes Refrigeration, a Washington State Limited Liability
Company (hereinafter called the "CONTRACTOR").
WHEREAS, the CITY desires to receive services related to the hauling and replacement of
reclaimed refrigerant canisters; and
WHEREAS,the CITY desires to engage the professional services and assistance of a qualified
firm to perform the Scope of Services as detailed in Exhibit A; and
WHEREAS, the CONTRACTOR represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements; and
WHEREAS, the CONTRACTOR represents that it has the background, experience, and ability
to perform the work requested by the CITY in accordance with the standards of the profession;
and
WHEREAS, the CONTRACTOR represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
ISCOPE OF SERVICES
General Scope
The CONTRACTOR will accomplish the work as described in scope of services attached in
Exhibit A.
The CONTRACTOR agrees that all services performed under this Agreement shall be in
accordance with the standards of the profession for similar services on similar projects of like
size and nature and in compliance with applicable federal, state and local laws existing at the
time the services are performed. The CITY may review the CONTRACTOR'S services, and if
they do not meet the CITY’s standardsthe CONTRACTOR shall make such changes as may
be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section
XII of this Agreement. Any changes made necessary due to causes outside the
CONTRACTOR’S reasonable control shall be provided as an extra work herein.
February 4, 2025E - 81
The Scope of Services may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all written and electronic documents, exhibits, CAD files, project
plans, engineering reports, or other presentations of the work directed by the CITY in Exhibit A
with the exception of those standard details and specifications regularly used by the
CONTRACTOR in its normal course of business shall upon payment of all amounts rightfully
owed by the CITY to the CONTRACTOR herein become the property of the CITY for use
without restriction and without representation as to suitability for reuse by any other party
unless specifically verified or adapted by the CONTRACTOR. However, any alteration of the
documents, by the CITY or by others acting through or on behalf of the CITY, will be at the
CITY's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONTRACTOR'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONTRACTOR may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
December 31, 2029.
V PAYMENT
The CITY shall pay the CONTRACTOR as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONTRACTOR'S cost for actual labor, overhead and
profit plus CONTRACTOR'S direct non-salary reimbursable costs as set forth in the
attached Exhibit B.
B. The CONTRACTOR shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work, hours, employee name, and hourly rate; shall itemize with receipts and
invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope
of Service to which the costs are related; and shall indicate the cumulative total for each
task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONTRACTOR invoices are due and payable within 30 days of receipt. In the event
of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONTRACTOR will be made after the completion
of the work and acceptance by the CITY.
February 4, 2025E - 82
F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONTRACTOR'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of $5,000. The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONTRACTOR shall not exceed $5,000.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Agreement is that of owner-independent contractor. The
CONTRACTOR is not an employee of the CITY and is not entitled to the benefits provided by
the CITY to its employees. The CONTRACTOR, as an independent contractor, has the
authority to control and direct the performance within the Scope of Service. The
CONTRACTOR shall assume full responsibility for payment of all federal, state, and local
taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONTRACTOR, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONTRACTOR only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONTRACTOR'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONTRACTOR.
In performing this Agreement, the CONTRACTOR shall not employ or contract with any CITY
employee without the CITY's written consent.
CONTRACTOR shall not accept any employment or perform any services where there is, or
reasonably could arise, a conflict between the interests of the City and the interests of any of
CONTRACTOR’S other clients.
IX NONDISCRIMINATION
The CONTRACTOR shall conduct its business in a manner, which assures fair, equal and
non-discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONTRACTOR shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified individuals who are
members of minorities protected by federal equal opportunity/affirmative action
February 4, 2025E - 83
requirements; and,
B.The CONTRACTOR shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or
national origin.
X SUBCONTRACTS
A. The CONTRACTOR shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONTRACTOR
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential subcontractor or supplier shall be notified by the
CONTRACTOR of CONTRACTOR's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the Scope of Services. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XII EXTRA WORK
The CITY may desire to have the CONTRACTOR perform work or render services in
connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not
be responsible for paying for such extra work unless and until the written supplement is
executed by both parties.
XIIITERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time, with or without cause,upon not less
than ten (10) days written notice to the CONTRACTOR. Written notice will be by certified
mail sent to the CONTRACTOR's designated representative at the address provided by the
CONTRACTOR. As a condition precedent to termination with cause the CONTRACTOR
shall be given the notice period to cure such cause and shall have failed to so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONTRACTOR, which, when added to any payments
previously made, shall compensate the CONTRACTOR for the work completed.
February 4, 2025E - 84
C.In the event this Agreement is terminated prior to completion of the work, documents that
are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONTRACTOR.
XIV FORCE MAJEURE
A. Definition. For the purposes of this Agreement, “Force Majeure” means an event which
is beyond the reasonable control of a Party including, but not limited to (1) strikes,
lockouts, work slowdowns or stoppages, or accidents, (2) acts of God, and/or (3)delay
caused by an act or omission of the other Party, and which makes a Party’s
performance of its obligations under the Agreement impossible or so impractical as to
be considered impossible under the circumstances.
B. No Breach of Agreement. The failure of a Party to fulfill any of its obligations under the
Agreement shall not be considered to be a breach of, or default under, this Agreement
insofar as such inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care and
reasonable alternative measures in order to carry out the terms and conditions of this
Agreement, and has informed the other Party as soon as possible about the occurrence
of such an event.
C. Extension of Time. Any period within which a Party shall, pursuant to this Agreement,
complete any action or task, shall be extended for a period equal to the time during
which such Party was unable to perform such action as a result of Force Majeure.
XV INDEMNIFICATION/HOLD HARMLESS
CONTRACTOR shall defend, indemnify and hold the CITY, its officers, officials, employees
and volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the acts, errors or omissions of the
CONTRACTOR in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the CITY.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
CONTRACTOR, the CITY, and the officers, officials, employees, and volunteers of either, the
CONTRACTOR'S liability hereunder shall be only to the extent of the CONTRACTOR'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONTRACTOR'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
XVI INSURANCE
The CONTRACTOR shall procure and maintain for the duration of the Agreement, insurance
February 4, 2025E - 85
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONTRACTOR, its agents,
representatives or employees.
No Limitation. CONTRACTOR’S maintenance of insurance as required by the Agreement
shall not be construed to limit the liability of the CONTRACTOR to the coverage provided by
such insurance, or otherwise limit the CITY’S recourse to any remedy available at law or in
equity.
A. MINIMUM SCOPE OF INSURANCE
CONTRACTOR shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 .
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, stop-gap,
independent contractors and personal injury and advertising injury. The CITY shall be
named as an additional insured under the CONTRACTOR’s Commercial General
Liability insurance policy with respect to the work performed for the CITY using as
additional insured endorsement at least as broad as ISO endorsement CG 20 26.
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liabilityinsurance appropriate to the CONTRACTOR’s profession.
B. MINIMUM AMOUNTS OF INSURANCE
CONTRACTOR shall maintain the following insurance limits:
1. Automobile Liabilityinsurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 generalaggregate.
3. Professional Liabilityinsurance shall be written with limits no less than $2,000,000 per
claim and $2,000,000 policy aggregate limit.
C.OTHER INSURANCE PROVISION
The CONTRACTOR’S Automobile Liability and Commercial General Liability insurance
policies are to contain, or be endorsed to contain, that they shall be primary insurance as
respect the CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by
the CITY shall be excess of the CONTRACTOR’Sinsurance and shall not contribute with it.
D.ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
February 4, 2025E - 86
E. VERIFICATION OF COVERAGE
CONTRACTOR shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
F. NOTICE OF CANCELLATION
The CONTRACTOR shall provide the CITY with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONTRACTOR to maintain the insurance as required shall constitute
a material breach of contract, upon which the CITY may, after giving five business days notice
to the CONTRACTOR to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole
discretion of the CITY, offset against funds due the CONTRACTOR from the CITY.
H. CITY FULL AVAILABILITY OF CONTRACTOR LIMITS
If the CONTRACTOR maintains higher insurance limits than the minimums shown above, the
CITY shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the CONTRACTOR, irrespective of whether such limits
maintained by the CONTRACTOR are greater than those required by this Agreement or
whether any certificate of insurance furnished to the CITY evidences limits of liability lower
than those maintained by the CONTRACTOR.
XVII APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVIII CONFLICTS
In the event there is any conflict between the terms and conditions contained in this
AGREEMENT and the terms and conditions contained in Exhibit A or in any other document
that is incorporated into or made a part of the contract between the CONTRACTOR and the
CITY, the terms and conditions of this AGREEMENT shall control.
XIX EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A – Scope of Services
Exhibit B – Rate and Budget
February 4, 2025E - 87
This Agreement is effective and binding as of the date for the last signature affixed below.
THORNES REFRIGERATION CITY OF PORT ANGELES
By: _______________________________________ By: ________________________________________
Printed Name:_______________________________ Printed Name:________________________________
Title: ______________________________________ Title: _______________________________________
Date: ______________________________________ Date: _______________________________________
APPROVED AS TO FORM:
BY: ____________________________________
CITY ATTORNEY
ATTEST:
BY: ____________________________________
CITY CLERK
February 4, 2025E - 88
EXHIBIT A
SCOPE OF SERVICES
CONTRACTORshallprovide services to process reclaimed refrigerants from appliances and
th
air conditioning units collected at the Port Angeles Transfer Station, 3501 W. 18Street, Port
Angeles, WA 98363.
Task 1 – Theservice shall consist of transporting bottles of reclaimed refrigerant for reuse or
disposal. CITY staff will reclaim the refrigerant into portable bottles.
The CITY will notify the CONTRACTOR when a bottleis full and ready to be picked up. Within
5 working days the CONTRACTOR must pick up the full bottleand replace it with acertified
andevacuated empty bottle.
Ownership of all reclaimed refrigerant shall transfer to the CONTRACTOR upon acceptance.
END OF EXHIBIT
February 4, 2025E - 89
EXHIBIT B
RATE AND BUDGET
CONTRACTOR will perform the scope of work in Exhibit A on a per bottle basis per Exhibit C -
- Standard Rate Schedule.
RATE: 2025 Rate Schedule – Labor Costs and Non-Salary Reimbursable Costs:
The cost shall be $100 per bottle.
A disposal charge may be necessary in the future at the market rate. All refrigerant is being
reclaimed at this time so there is no disposal charge.
BUDGET:
Task #1 – Refrigerant Removal and DisposalBudget
2025$1,000
2026$1,000
2027$1,000
2028$1,000
2029$1,000
Total Contract Amount $5,000
END OF EXHIBIT
February 4, 2025E - 90
Date: February 4, 2025
To: City Council
From: Scott Curtin,Director of Public Works& Utilities
Subject: Recreation and Conservation Office Brian Abbott Fish Barrier Removal Board
GrantAcceptance:Ennis Creek Fish Barrier Removal GG0119
Summary: Staff is seeking City Council approval toaccept grant funding from the Recreation and
Conservation Office (RCO) Brian Abbott Fish Barrier Removal Board (FBRB) in the amount of
$255,000 for the Ennis Creek Fish Barrier Removal project GG0119 and WW0217. The engineers
estimate for this project is $300,000. An agreement with RCO is required to obligate the funding.
Funding: The City was successful in obtaining grant funding from the Recreation and Conservation
Office (RCO) Brian Abbott Fish Barrier Removal Board (FBRB) in the amount of $255,000. The FBRB
grant has a required 15% match. The Ennis Creek Fish Barrier Removal design project GG0119 is in the
approved 2025-2030 Capital Facilities Plan and funded in the amount of $45,000 from the General Fund.
Recommendation: Accept the Recreation and Conservation Office (RCO) Brian Abbott Fish Barrier
Removal Board (FBRB) grant in the amount of $255,000and authorize the City Manager to execute all
grant-related documents, to administer the grant,andtomake minor modifications as necessary.
Background / Analysis:
In partnership with the Lower Elwha Klallam Tribe(LEKT), the City has collaborated in submitting
proposals for funding to remove the last unfunded fish passage barrier on Ennis Creek to restore habitat
and significantly improve salmon runs. The City was successful in obtaining a $255,000 in RCO FBRB
grant funds to design the removal of a double barrel culvert (Worksite 1) and removal of a sewer force
main that is no longer in service (Worksite 2). This funding will supplement the design funding LEKT
was previously awarded from U.S. Fish and Wildlife Service.
LEKT has entered into a design contact with Environmental Science Associates and has advanced the
design of Worksite 2 to the 60% design level. This RCO funding will allow the City and LEKT to
complete the design documents. TheEnnis Creek Fish Barrier Removal Project GG0119 and the Ennis
Creek Force Main RemovalProject WW0217 are in the approved 2025-2030 Capital Facilities Plan.
Funding Overview:
The engineers estimate for the Ennis Creek Fish Barrier Removal design project GG0119 is $300,000.
The City was successful in obtaining grant funding from the Recreation and Conservation Office (RCO)
Brian Abbott Fish Barrier Removal Board (FBRB) in the amount of $255,000 with a 15% match
requirement. This Ennis Creek Fish Barrier Removal design project GG0119 is in the approved 2025-
2030 Capital Facilities Plan and funded in the amount of $45,000 from the General Fund. The grant will
allocate design funds to Worksite 1 in the amount of $247,000.00 and Worksite 2 in the amount of
$53,000.
February 4, 2025E - 91
Project funding is summarized in Table 1:
Table 1 – Funding
Ennis Creek Fish Barriers CostPercent of Project
Removal(Worksite 1 & 2)
DesignEstimate$300,000
FBRBGrant$255,00085%
City$45,00015%
Attachment: none
Photo provided for reference
February 4, 2025E - 92
Date:February 4, 2025
To:City Council
From:Calvin W. Goings, Deputy City Manager
Shannen Cartmel, Community and Economic Development Manager
Subject:Municipal Code Amendment (MCA)24-74for Chapters14.40Off Street Parkingand
17.26Retail Standsrelating to Mobile and Itinerant VendorOperations in the City.
Summary:Municipal Code Update (MCA) 24-74 amends thePort Angeles Municipal Code
(PAMC)to implement apermitting system for Mobile and Itinerant Vendors andtheprivatelocations
that mayhost vendors. Theamendments includechanges toproject permit review criteria; the
establishment ofconsistent timelines; consistency withChapter 14.40- Off-Street ParkingPAMC;
andapplication requirements for City review.
Funding:Feesfor Mobileand Itinerate Vendorswereapprovedby City Council on December 18,
2024, in Resolution 19-24.
Recommendation:1) Conduct thesecond reading and the ordinance implementing a
permitting system forMobile and Itinerant Vendors and the private locations that may host vendors.
Background / Analysis: MCA 24-74 is a comprehensive and long-awaited update to the Port Angeles
Municipal Code that streamlines and enhances the permitting process for Mobile and Itinerant Vendors,
such as food trucks.
The current municipal code contains Chapter 17.26 PAMC Retail Stands, which became effective in
include
mobile vendors, such as food trucks,as a use, and thosevendors that are acknowledged to not have up-to-
date standards for staff evaluation. Currently, therefore, mobilevendors such as food trucks must operate
through limited options like event permits, conditional use permits, or temporary right-of-way permits.
MCA 24-74mobile or itinerate businesses in
Port Angeles. Itexpandsthe definition and providesflexibility forthe operation of alltypes of mobile and
itinerate businesses;establishesclear criteriafor proposal submission and staff review;providesconsistent
timelines, and standardized proposal requirements;andensuresa fair and efficient review process. By
centralizing vendor regulations and eliminating redundant language in Chapter 14.40PAMC, the proposal
also reduces confusion and improves accessibility for vendors and hostsites.MCA 24-74reflects the City's
commitment to fostering a business-friendly environment, celebrating economic diversity, supporting
economic growth, and maintaining clarity and efficiency in its regulatory framework.
Public engagement on MCA 24-74began in Juneof 2024. ThePlanning Commission provided input and
guidance on the code amendment at their June,July, and August2024meetings.Following a public hearing
on this proposal on December 11, 2024, the Planning Commission recommendedapprovalofthe code
amendment by theCity Council.
Њ
February 4, 2025G - 1
Foradditional background on the public process and the development of the code amendment, please see
Attachment 2.
Adjustments to MCA 24-74
Based on feedback from the Councilreceived during the January21,2025,Council Meeting, staff have
updatedMCA 24-74 as follows:
Allowinghand-drawnhosting site plans.
Allowing a public restroom facility ofahosting site to beconsidered as a permissible
alternative to an on-site restroom facility.
Clarifying that mobile and internet vendor permits are only required for outdoor activities.
Differentiating majorand minormobileand itinerant vendor permitswith corresponding
thresholds.
o Minorpermit fourdays or less of the sale of goods or services withina calendar year; or
providing afree service.No costfor the permit.
o Majorpermitfivedays or more of the sale of goodsorserviceswithin a calendar year.
$95.10 for the permit.
o Corresponding adjustmentsto the Master Fee Schedule arealso being recommended.
Funding Overview: Fees for Mobile and Itinerate Vendors were approved by City Council on
December18,2024,in Resolution19-24.
Attachments:
1.Ordinance,Attachment A:Chapter 14.40 Parking Lot Standards, Attachment B:Chapter 17.26
Mobile and Itinerant Vendors
Ћ
February 4, 2025G - 2
February 4, 2025G - 3
February 4, 2025G - 4
CHAPTER 14.40 -OFF-STREET PARKING
February 4, 2025G - 5
CHAPTER 17.26 -RETAIL STANDS MIV Mobile and Itinerant Vendors
17.26.010 Purpose.
17.26.020 Definitions.
A.Lemonade Stand.Operating thirty or fewer days per calendar year, used by a person under
the age of eighteen for the sale of nonalcoholic beverages, such as lemonade, using non-
time/temperature control for safety food with no direct hand contact and served directly
into single service. See WAC 246-215-01115 for the full definition.Lemonade Stands are
exempt from all Mobile and Itinerant permitting requirements.
B.Itinerant Vendor. An itinerant vendor is a business thattravels from place to place to sell
products or services, often setting up temporary stands or booths in an outdoor setting.
a.Major Itinerant Vendor.A vendorselling goods and services fivedays or more in
a calendar year.
b.Minor Itinerant Vendor.A vendor selling goods or servicesfourdays or lessin a
calendar year;orproviding a free service.
C.Site Plan Review.
a.Major Site Plan Review. Sites within residential zones or more than one vendor
within non-residentially zoned property.
February 4, 2025G - 6
b.Minor Site Plan Review. Sites are limited to one vendor on a non-residentially
zoned property.
D.Mobile Vendor. A mobile vendor is a business that operates from a vehicle, trailer,
bicycle, or cart and moves to different locations to sell goods or servicesin an outdoor
setting.
a.Major Mobile Vendor. A vendor selling goods and services fivedays or more in a
calendar year.
b.Minor Mobile Vendor. A vendor selling goods or services fourdays or less in a
calendar year; or providing a free service.
E.Permanent Set-up.A permanent setup is a fixed, stable structure or designated area from
which a vendor operates consistently over a long term. Characteristics include but not
limited to;
a.A vending unit that isnot movedor dismantled daily,
b.Includes utilities such as electricity, water, or even limited plumbing.
F.Semi-Permanent Set-up.A semi-permanent is designed to be relatively easy to dismantle
and move. Characteristics include but not limited to;
a.Vending unit that moves or is dismantled at the end of the approved business hours
and/or event.
b.The structure is typically portable and does not involve complex installations like
heavy-duty plumbing or electricity.
G.R.O.W.right-of-way. See PAMC 17.08.090.
H.Vendor Hosting.A property owner hosting regulatory vendor permit holders in permanent
or semi-permanent format.
I.Vending Unit.A unit consisting of one mobile or itinerant vendor.
17.26.030 Applicability.
February 4, 2025G - 7
17.26.040 Regulatory Mobile or Itinerant Vendor Permit.
17.26.041 Application Requirements.
A.A complete application must contain:
1.The name, address, and telephone number of the applicant and the contact person;
2.Business license number, address, and contact information
3.Application narrative detailing:
i.Proposed area of operation and compliance with requirements for pedestrian
clearance and accessibility;
ii.Dates and hours of operation;
iii.Disposal of waste and grey water plan (if applicable);
iv.Access to water plan (if applicable);
v.Other information requested by the city may be deemed necessary to adequately
consider and address impacts to the right-of-way and adjacent properties.
4.Signed approval from Clallam County Health Department (if applicable).
5.Signed approval from the Department of Labor and Industries (if applicable).
6.Signage Plan: A-frame and attached signs to the vending unit are exempt from
review and additional fees.
B.If the proposal uses the public right of way, the City Transportation Engineer must
conduct an additional review.
17.26.042 Criteria for Approval.
A.General Requirements
1.Does not unreasonably interfere with previously approved businesses or other
typical uses or activities within the right-of-way;
2.Does not unreasonably disrupt the orderly or safe circulation of traffic as would
present an unreasonable risk of injury or damage to the public;
3.
public infrastructure within the right-of-way;
4.Complies with L&I and the Clallam County Health Requirements.
February 4, 2025G - 8
5.Has obtained and has not been denied other applicable project permit
requirements.
6.Holdsan active business license from the Washington State Department of
Revenue.
7.Does not conflict with the underlying purpose and intent of the zoning district in
which it is located.
B.Signage and Advertising:
1.A-frame and attached signs to the vending unit are exempt from review and
additional fees.
C.Display of approval:
1.All approvals willbe prominently displayed on all carts, vehicles, or locations
from which a mobile vendor operates.
17.26.043 Conditions of Approval.
A.The city may condition the issuance of a project permit by imposing reasonable
requirements concerning the activity's time, place, and manner as necessary to protect the
safety and/or convenience of persons and property and the control of traffic. The citywill
issue the required conditions in writing to the applicant. Conditions may include, but are
not limited to:
1.The provision of insurance per PAMC 11.12.140.B;
2.Proper disposal of refuse or debris, waste, and/or clean-up of spills;
3.Adjusted operating hours;
4.Elimination of an onsite activity that cannot be mitigated to a point as to ensure
public safety and welfare or which possesses an unacceptable level of risk to the
city;
5.Accommodation of pedestrian, bicycle, or vehicular parking or traffic, including
restricting the activity to only a portion of a public place;
6.Reduction of noise and odors, including but not limited to those resulting from
amplified music, generators, or cooking of food;
7.Storage of materials within the public right-of-way;
8.Securing objects within the right-of-way;
9.Compliance with any relevant ordinance or law and obtaining any legally required
permit(s) or license(s);
10.Compliance with allowable permitted uses in the underlying zone; or
11.Any other restriction or requirement deemed necessary to ensure public
convenience, health, safety, and welfare.
12.All persons conducting a vendor business willobey any order of a police officer
to temporarily move such vending stand to avoid congestion or obstruction of the
surrounding area for pedestrian and/or vehicular traffic.
13.Vending units willnot be locked or chained to street furniture or trees.
14.All vending units willhave one 2A10BC fire extinguisher mounted on the cart.
February 4, 2025G - 9
17.26.044 Limitations and Conditions.
17.26.045 Expiration of Approval.
A.Initial Approval.The term of each project permit issued under this chapter is at the
discretion of the community and economic development department and isto be a
maximum of one year, subject to renewal.
B.Renewal Approval Term(s).Project permits issued under this chapter may be renewed for
successive terms upon application by the permit holder and payment of the applicable
renewal fee, provided that all conditions of the original permit are currently being met.
Renewal will be valid for one year or otherwise.
17.26.050 Mobile or Itinerant Vendor Hosting Site Plan Review Project Permit
Applicability.
A.Permanent or semi-permanent setup.
B.Proximity to Sensitive Areas.
C.New or Unusual Structures.
D.Impact on Environmental Resources.
E.Utility and Waste Management Needs.
F.Changes in Site Use or Expansion.
G.Compliance with Local Business Regulations.
H.Operational Impact on Local Infrastructure.
17.26.051 Mobile or Itinerant Vendor Hosting Site Plan Application Requirements.
A.Anapplication in a format as established by the City willcontain the following:
1.Applicant and Property Information
a.Name, Mailing Address, and Telephone Number;
b.Project Detail;
i.This includes permanent or semi-permanentsetup preference.
c.Zoning classification;
d.Property Size;
e.Fencing Plan (if applicable);
f.Landscaping plan (Major Site Plan Review only);
g.Noise Mitigation plan (Major Site Plan Review only);
February 4, 2025G - 10
h.Other information requested by the citythatmay be deemed necessary to
adequately consider and address impacts to the right-of-way and adjacent
properties.
2.Project Phases.Provide a description and schedule for the project phases (if
applicable).
a.Proposed site plan elements (may be combined into one plan)Structural
Plan (if applicable).Submit a plan with elevations and specifications for
the type, color, and texture of exterior surfaces of proposed structures.
b.Sign Plan (if applicable).Provide a scale drawing of the sign plan showing
the location(s), size, design, material, color, and illumination method for all
exterior signs, both temporary. A-frame and attached signs to the vending
unit are exempt from review and additional fees.
c.Lighting Plan.Include any proposed lighting plan.
d.Noise and Environmental Control.
i.Present a plan to manage and control noise, dust, dirt, heat, glare,
vibration, odors, and toxic gases.
e.Waste, garbage, and greywater disposal locations.
f.Restroom facility access.Unless specifically prohibited by the Clallam
CountyHealth Department,the host may utilize a public restroom facility
located within 1,000 ft of the proposed location as apermissiblealternative
toan onsite restroom facility.
g.Water access plan.
h.Natural Features. Scale map of natural features such as ravines, slopes
greater than 35%, critical areas and their buffers, and shorelines with the
ordinary high-water mark.
i.Location of Driveways and Circulation.Layout of driveways, pedestrian
walks, curbs, gutters, street paving, fire hydrants, on-site water sources, and
sewage disposal systems.
j.Structures.Location(s), size(s), height, and gross floor area for all existing
and proposed structures or improvements.
k.Stormwater Systems (if applicable). Nature and location of temporary and
permanent stormwater systems.
l.Traffic and Parking.Locations of entrances and exits, traffic flow, parking
spaces, loading berths, vehicle maneuvering areas, and their relationship
with adjacent properties.
m.Site Area Details:Approximate number of square feet in paved or
impervious surfaces, open spaces, wetlands, and steep-unstable slopes; total
area of the site.
3.Site Plan Elements:A professionally prepared plan is not required. The plan may
be hand-drawn to scale.The plan may be, but is not required to be, computer-
generated;
a.Boundaries and Dimensions.Show the location and approximate
dimensions of land boundaries proposed for development.
February 4, 2025G - 11
b.Contiguous Property.Indicate all contiguous property owned by the
applicant.
c.Easements and Rights-of-Way. Approximate location, width, and name of
recorded easements and rights-of-way, including public service or utilities.
d.Natural Features. Scale map of natural features such as ravines, slopes
greater than 35%, critical areas and their buffers, and shorelines with the
ordinary high-water mark.
e.Location of Driveways, sidewalk, and utilities.Layout of driveways,
pedestrian walks, curbs, gutters, street paving, fire hydrants, on-site water
sources, electrical, and sewage disposal systems.
f.Existing Structures.Location(s), size(s), height, and gross floor area for all
existing and proposed structures or improvements.
g.Stormwater Systems (if applicable).Nature and location of temporary and
permanent stormwater systems.
h.Traffic and Parking.Locations of entrances and exits, traffic flow, parking
spaces, loading berths, vehicle maneuvering areas, and their relationship
with adjacent properties.
i.Site Area Details: Approximatenumber of square feet in paved or
impervious surfaces, open spaces, wetlands, and steep-unstable slopes;
thetotal area of the site.
4.Site Plan Title Block
a.Name, Address, and TelephoneNumber;
b.
c.Date of Drawing;
d.Date the drawing was created;
e.Legend;
f.Site address or tax assessor parcel number;
g.Total approximate area of the site and each parcel or lot;
h.North arrow;
i.
17.26.052 Mobile or Itinerant Vendor Hosting Site Plan Criteria for Approval.
A.Preliminary Review. The application will be checked to ensure it is complete and follows
submission guidelines.
B.Regulatory Evaluation. The application will be assessed to ensure it meets all laws,
regulations, and standards.
1.The project's design and planning must be suitable for its location, zoning, and
existing uses.
2.The project must meet this chapter and other relevant codes.
3.Existing streets, public facilities, and services must be able to support the new or
additional land use.
4.Collaboration with other departments and jurisdictions will occur to gather input
and ensure a thorough review.
February 4, 2025G - 12
5.Notification Requirements: Inform the public about pending applications,
especially for significant projects.
6.Major Site Plan Reviews will be processed as a Type II project permit per Chapter
18.02 PAMC.
C.Minor Mobile or Itinerant Vendor Hosting Site Plan Review
1.General Requirements:
a.The proposal does not unreasonably interfere with previously approved
businesses or other typical uses or activities within the right-of-way;
b.The proposal does not unreasonably disrupt the orderly or safe circulation
of traffic as would present an unreasonable risk of injury or damage to the
public;
c.
maintenance of public infrastructure within the right-of-way;
d.The proposal complies with L&I and the Clallam County Health
Requirements;
e.The proposal has obtained or has been denied other applicable project
permit requirements;
f.The proposal holdsan active business license from the Washington State
Department of Revenue and;
g.The proposal does not conflict with the underlying purpose and intent of
the zoning district in which it is located.
2.Design and location must adhere to the following standards (if applicable):
a.The proposal does not include work within environmentally sensitive areas,
shorelines, and wetlands or their buffers as designated and regulated by
Title 15 Environment PAMC;
b.Does not unreasonably interfere with previously approved businesses or
other typical uses or activities within the right-of-way;
c.Does not unreasonably disrupt the orderly or safe circulation of traffic as
would present an unreasonable risk of injury or damage to the public;
d.
of public infrastructure within the right-of-way;
e.Complies with L&I and the Clallam County Health Requirements;
f.Has obtained and has not been denied other applicable project permit
requirements;
g.Holds an active business license from the Washington State Department of
Revenue;
h.Does not conflict with the underlying purpose and intent of the zoning
district in which it is located;
i.Lighting. The proposal ensures lighting complies with the requirements of
PAMC chapter 17.22.260;
j.Signage and advertising.The proposal ensures the size, location, design,
color, texture, lighting, and materials of all exterior signs and outdoor
February 4, 2025G - 13
advertising features are harmonious with existing and proposed buildings
and surrounding properties;
D.Major Mobile or Itinerant Vendor Hosting Site Plan Review
1.General Requirements:
a.The proposal does not unreasonably interfere with previously approved
businesses or other typical uses or activities within the right-of-way;
b.The proposal does not unreasonably disrupt the orderly or safe circulation
of traffic as would present an unreasonable risk of injury or damage to the
public;
c.
maintenance of public infrastructure within the right-of-way;
d.The proposal complieswith L&I and the Clallam County Health
Requirements;
e.The proposal has obtained or has been denied other applicable project
permit requirements;
f.The proposal holdsan active business license from the Washington State
Department of Revenue;
g.The proposal does not conflict with the underlying purpose and intent of
the zoning district in which it is located;
h.Applicant has provided an acceptable landscaping and fencing plan;
i.Applicant has provided an acceptable noise mitigation plan;
j.Application has been publicly noticed and required public comment period;
2.Design and location must adhere to the following standards (if applicable):
a.The proposal does not include work within environmentally sensitive areas,
shorelines, and wetlands or their buffers as designated and regulated by
Title 15 Environment PAMC;
b.Does not unreasonably interfere with previously approved businesses or
other typical uses or activities within the right-of-way;
c.Does not unreasonably disrupt the orderly or safe circulation of traffic as
would present an unreasonable risk of injury or damage to the public;
d.
of public infrastructure within the right-of-way;
e.Complies with L&I and the Clallam County Health Requirements;
f.Has obtained and has not been denied other applicable project permit
requirements;
g.Holds an active business license from the Washington State Department of
Revenue;
h.Does not conflict with the underlying purpose and intent of the zoning
district in which it is located;
i.Lighting. The proposal ensures lighting complies with the requirements of
PAMC chapter 17.22.260;
j.Signage and advertising.The proposal ensures the size, location, design,
color, texture, lighting, and materials of all exterior signs and outdoor
February 4, 2025G - 14
advertising features are harmonious with existing and proposed buildings
and surrounding properties;
17.26.053 Mobile or Itinerant Vendor Hosting Site Plan Approval.
17.26.054 Mobile or Itinerant Vendor Hosting Site Plan Conditions of Approval.
A.The city may condition the issuance of a permit by imposing reasonable requirements
concerning the time, place, and manner of the activity as necessary to protect the safety
and convenience of persons and property and the control of traffic. The city willissue the
required conditions in writing to the applicant. Conditions may include, but are not limited
to, requirements for:
1.Signage and Advertising: A-frame and attached signs to the vending unit are
exempt from review and additional fees.
2.Display of approval. All approvals willbe prominently displayed on all carts,
vehicles, or locations from which a mobile vendor operates.
3.The provision of insurance per PAMC 11.12.140.B;
4.Proper disposal of refuse or debris, waste, and/or clean-up of spills;
5.Adjusted operating hours;
6.Elimination of an activity that cannot be mitigated to a point as to ensure public
safety and welfare or which possesses an unacceptable level of risk to the city;
7.Accommodation of pedestrian, bicycle, or vehicular parking or traffic, including
restricting the activity to only a portion of a public place;
8.Reduction of noise and odors, including but not limited to those resulting from
amplified music, generators, or cooking of food;
9.Storage of materials within the public right-of-way;
10.Securing objects within the right-of-way;
11.Compliance with any relevant ordinance or law and obtaining any legally required
permit(s) or license(s);
12.Compliance with allowable permitted uses in the underlying zone; or
13.Any other restriction or requirement deemed necessary to ensure public
convenience, health, safety, and welfare.
14.All vending units must display their approved and active vending unit permit.
15.Fencing for properties adjacent or across an alley from a residential use.
16.All persons conducting a vendor business willobey any order of a police officer
to temporarily move such vending unit to avoid congestion or obstruction of the
surrounding area for pedestrian and/or vehicular traffic.
17.Vending units willnot be locked or chained to street furniture or trees.
18.All vending units willhave one 2A10BC fire extinguisher mounted on the cart.
February 4, 2025G - 15
17.26.055 Mobile or Itinerant Vendor Hosting Site Plan Limitations and Conditions.
17.26.056 Mobile or Itinerant Vendor Hosting Site Plan Amendments.
17.26.057 Mobile or Itinerant Vendor Hosting Site Plan Expiration of Approval.
Renewal Approval Term(s).Project permits issued under this chapter may be renewed bythe
permit holder and payment of the applicable renewal fee, provided that all conditions of the
original permit are currently being met. Renewal will be valid for five years or otherwise, as
stated by the director.
17.26.060 Revocation of Approval.
A.Any fraud, misrepresentation, or false or misleading statement contained in the application
for license;
B.Any fraud, misrepresentation, or false or misleading statement made in connection with
the selling of products;
C.Any violation of this chapter;
D.Violations of the conditions or approval.
E.Engaging in or allowing a pattern of criminal conduct in, near, or associated with the
mobile vendor or vendor site; or
F.Conducting the business licensed under this chapter in an unlawful manner or in such a
manner as to constitute a breach of the peace or to constitute a menace to the health,
safety, or general welfare of the public.
February 4, 2025G - 16
17.26.070 Penalties and Enforcement.
A.Using the procedures set out in PAMC 2.90, this chapter will be enforced against
platforms, owners, authorized agents, and/or operators violating this chapter may be
issued a citation, notice of violation, orderto cease, and/or any notice of daily fines.
B.Violations of this chapter are civil violations and penalties for violations of this chapter
may be imposed as follows:
Violations:
1st Violation of PAMC 17.26$0.00
2nd Violation of PAMC 17.26$100.00
3rd + Subsequent Violations of PAMC
$300.00 + revocation of permit
17.26
Daily Fines -once notice of violation and revocation of permit:
Daily Fee for the first 14 days$100.00 per day
$1,000.00 per day
Daily Fee for each day after 14 days
17.26.080 Decision-Making Authority.
17.26.090 Appeals.
February 4, 2025G - 17
Date:February 4, 2025
To:City Council
From:Calvin W. Goings,DeputyCity Manager
Shannen Cartmel, Community and Economic Development Manager
Subject:Resolution Amending the CityMaster FeeSchedule
Summary:
departments for the provision of City services. Municipal Code Update (MCA) 24-74willamend the
Port Angeles Municipal Code (PAMC) to implement a permitting system for Mobile and Itinerant
Vendorsand Hosts.City staff have reviewed the existing master fee scheduleand are recommending
adjustmentsbased on Councilfeedback received during the first reading of the ordinance to implement
MCA 24-74.
Funding: Amendmentsto the Master Fee Schedule will allow departments to more fully recover the
costsof providing servicesto City customers.
Recommendation:1) Passthe resolution amenddule.
Background / Analysis:The Cityvariousfees and charges collected by
City departments for the provisionof City services.
Cost of Service Analysis
On April 25, 2023, the Council endorsed six new revenue sources for implementation, including a review
of fees to offset the cost of service. With that direction from Council, the City engaged FCS Group to
perform a holistic cost of services analysis. On October 3, 2023, Council received the report from FCS
Group indicating a minimum rate of $95.10 for City services. On November 8, 2023, the Council approved
Ordinance 3723 implementing a new citywide fee structure with the minimum rate of $95.10. This new
bfees and led to the creation of a consolidated master fee
schedule.
FeeReview
Municipal Code Update (MCA) 24-74will amend the Port Angeles Municipal Code (PAMC) to implement
a permitting system for Mobile and Itinerant Vendorsand Hosts. City staff have reviewed the existing
master fee schedule and are recommending adjustments based on Council feedback received during the
first reading of the ordinance to implement MCA 24-74.
Funding: Amendmentsto the Master Fee Schedule will allow departments to more fully recover the costs
of providing services to City customers.
Attachments:
Resolution
Exhibit A
February 4, 2025H - 1
RESOLUTION NO. ____________
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, amending in partthe City of Port Angeles Master Fee
Schedule.
WHEREAS, the City of Port Angeles charges various fees for services, permits, licenses,
and other costs; and
WHEREAS, the Port Angeles Municipal Code section 1.25.010 states that except when
master fee schedule; and
WHEREAS, it is in the best interest of the City government to periodically update and revise
its fee structure to ensure the financial resources to support City services;and
WHEREAS, the attached amendments to the fee schedule are appropriate to sustain an
efficient and effective permitting and inspection system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port
Angeles that:
Section 1.Master Fee Schedule.The Master Fee Schedule of the City of Port Angeles is
amended in partas set forth in Exhibit A.
Section 2.-Corrections.The City Clerk and the codifiers of this resolutionare
authorized to make necessary corrections to this resolutionincluding, but not limited to,
the
rules or regulations, or numbering, section/subsectionnumbers and any references thereto.
1
February 4, 2025H - 2
Section 3.-Effective Date.This Resolution, being an exercise of a power specificallydelegated to
the City legislative body, is not subject to referendum. This resolutionshall take effect on
February 17,2025, upon thepublication of an approved summary thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the ____ day of _________ 2025.
_______________________________
Kate Dexter, Mayor
ATTEST:
________________________________
Kari Martinez-Bailey, City Clerk
APPROVED AS TO FORM:
_______________________________
William E. Bloor, City Attorney
2
February 4, 2025H - 3
Exhibit A
General Master Fee Schedule Updates
CommunityandEconomicDevelopmentFees
DevelopmentFeesandChargesLandUse
NOTE: Only the item(s) listed below are being changed, all other portions of this section remain
unchanged.
Description:Fee
Mobile and Itinerant Vendors& Hosting
Minor Regulatory Mobile and Itinerant Vendor$0
Permit
MajorRegulatory Mobile and Itinerant Vendor$190.2095.10
Permit
Minor Mobile and Itinerant Vendor Hosting$285.30190.20
Site Plan Review
Major Mobile and Itinerant Vendor Hosting$380.40285.30
Site Plan Review
February 4, 2025H - 4
Date: February 4, 2025
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Equipment Purchase – Purchase of new Stormwater Division Wheel Loader #2540
Summary: Staff is seeking City Council approval for the procurement of new equipment #2540,2025
Cat 914 Wheel Loader, for the Stormwater Division as an addition to the fleet to facilitate the new Decant
Facility operation. Through the City’s membership in the Sourcewell Cooperative, participating vendor N
C Machinery of Tukwila, WA was selected from the cooperative vendors list, Contract No. 011723-CAT.
Funding: Funding for this equipmentpurchasein the amount of $202,125.98, including applicable taxes
and accessories, is available in the Equipment Services Equipment Replacement budget (501-7630-594-
6410) andis identified in the approved 2025 Equipment Services Equipment Replacement Fund.
Recommendation:
1.Approve the purchase of a new 2025 Cat 914 Wheel Loader for the Stormwater Division from N
C Machinery of Tukwila, WA for a total amount not to exceed $202,125.98, including applicable
tax and accessories.
2.Authorize the City Manager to approve and execute the final purchase documents, to complete
the purchase, and to make minor modifications as necessary.
Background / Analysis:
This new piece of equipment will be a 2025 Cat 914 Wheel Loader and will be used to service the new
decant facility to handle materials delivered to the facility by the Stormwater Division street sweepers and
the Water and Wastewater Division vactors. The new Decant Facilityrequires a loader of this size to
navigate within the facility.
This purchase promotes Equipment Service’s efforts to build redundancy within the fleet and provide
expedited warranty service through the only equipment service vendor in Port Angeles.
Funding Overview: Funding for this equipmentpurchase in the amount of $202,125.98, including
applicable taxes and accessories, is available in the Equipment Services Equipment Replacement budget
(501-7630-594-6410) and is identified in the approved 2025 Equipment Services Equipment Replacement
Fund.
February 4, 2025J - 1
Pricing from the Sourcewell Cooperative contract is summarized below:
New Vehicle Type Vehicle Budget Sourcewell Bid Accessories
2025 Cat 914 Wheel $280,000.00$198,625.98$3,500.00
Loader
Total Cost$202,125.98
Attachment: None
Photo provided for reference
February 4, 2025J - 2
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jo!obuvsf-!xjui!tjefxbmlt-!dvsct-!jmmvnjobujpo!boe!po.tusffu!
4
February 4, 2025L - 6
Usbotqp!Hspvq!}!3133
Usbotqp!Hspvq}!3135
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qsjpsjuz!up!Djuz!bsufsjbmt!boe!tupqqjoh!njops!joufstfdujoh!tusffu/
5
February 4, 2025L - 7
Qpsu!Bohfmft!}!Mpdbm!Spbe!Tbgfuz!Qmbo
Qpsu!Bohfmft!}!Mpdbm!Spbe!Tbgfuz!Qmbo
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66
6
February 4, 2025L - 8
Usbotqp!Hspvq!}!3133
Usbotqp!Hspvq}!3135
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2
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77
7
February 4, 2025L - 9
Qpsu!Bohfmft!}!Mpdbm!Spbe!Tbgfuz!Qmbo
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2
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2
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8
February 4, 2025L - 10
Usbotqp!Hspvq}!3135
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2
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9
February 4, 2025L - 11
Qpsu!Bohfmft!}!Mpdbm!Spbe!Tbgfuz!Qmbo
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:
February 4, 2025L - 12
Usbotqp!Hspvq!}!3133
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21
February 4, 2025L - 13
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22
February 4, 2025L - 14
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23
February 4, 2025L - 15
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24
February 4, 2025L - 16
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2525
25
February 4, 2025L - 17
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26
February 4, 2025L - 18
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27
February 4, 2025L - 19
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28
February 4, 2025L - 20
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29
February 4, 2025L - 21
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February 4, 2025L - 22
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Mini Roundabout Conceptual Layouts
1.19338.00 - Port Angeles Local Road Safety Plan
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E 8th St
E 10th St
Roundabout Detail
SCALE 1:50
See Detail
E 12th St
Jefferson
Elementary
School
High Visibility
Crosswalk
Marking
Traffic Calming
Median
Curb Extension
Refuge
See Detail
Island
Pedestrian Activated
Beacon (10th St
and 12th St Only)
SCALE 1:300
Protected Crossing Detail
SCALE 1:30
PROJECT LIMITS: LINCOLN ST, LAURIDSEN BLVD TO E 8TH ST
Project 02 - Lincoln Street Safety Project
CONCEPT SKETCH
1.24020.00 - Redmond SS4A Action Plan
PORT ANGELES LOCAL ROAD SAFETY PLAN
47
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Date:February 4,2025
To:City Council
From:Nathan A. West, City Manager
Sarina Carrizosa, Finance Director
Subject:Update on the Pause of Federal Grant, Loan and Financial Assistance Funding
Summary:On January 28, 2025 the U.S. Office of Management and Budget (OMB) announced a
temporary pause of Agency grant, loan and other financial assistance. Since that time the order to pause
funding has been updated to provide further clarity. The City has received several federal awards for
capital projects that may be impacted by this order. The situation and information regarding the pause of
funding is evolving quickly and Staff remaindedicated to continuing to understand and report changes
and potential loss of grant funding.
Funding:Grants, loans and awards received from the federal government that have been paused will
require project delays or alternate funding options.
Recommendation:Informational only. No action is required.
Background / Analysis:
On January 27, 2025 the U.S. Office of Management and Budget (OMB) issued a memo temporarily
pausing funding for all federal grant, loan and financial assistance awards effective at 5:00pmET on
January 28, 2025pending a review of the awards and programs. Since the initial memo from OMB a
Federal Judge has issued an injunction andanother memo has been issued by the OMB stating that any
Protecting the American People Against Invasion
Reevaluating and Realigning United States Foreign Aid
Putting America First in International Environmental Agreements
Unleashing American Energy
Ending Radical and Wasteful Government DEI Programs and Preferencing
Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the
Federal Government
Enforcing the Hyde Amendment
City Staff have gatheredan initial list of awards and programs that may be impacted by the temporary
pause of funding. The list to-date is included below for reference. There may be additions to
this list for awards that have recently been received and are not yet captured in this memo. Additionally,
programs and projects associated with the funding below do not currently have an alternate funding
source and as a result will require further analysis and consideration.
February 4, 2025L - 62
Total Total SpentTotal Project or Program
Grant Award
AwardTo-DateRemainingFunded
TR0209 Race Street
USDOT FHA Western
5,051,2694,047,2561,004,013Complete Design and
Federal Lands Hwy Division
Construction
FEMA (WA Mil. Pass Thru)Police Department
172,92321,608151,315
CCSO Operation StonegardenPrograms and overtime
US DOJ (WA DOC Pass Thru)Police Department
12,0001,97610,024
CCSO STOP GrantPrograms
US DOJ Bulletproof VestPolice Department
15,74911,6154,135
PartnershipBulletproof vests
US EPA (WA Dept. Of
Wastewater and
EcologyPass Thru) PPA 229,34784,208145,139
Stormwater Staff
Specialist
USDOT FHA (Wa DOT Pass TR0120 Signal
Thru)HSIP Signal Controller 6,637,6793,027,6513,610,028Controller Upgrades
st
Upgrade1/Front
USDOT FHA (Wa DOT Pass
TR0222 First/Front
Thru)Pedestrian Safety 1,280,00011,4171,268,583
Pedestrian Enhancements
Enhancements
CL0322Electric
USDOT EV Charging Stations2,103,611-2,103,611Vehicle Charging
Stations
PK0320 -HVAC
HVAC Tax Incentives for Solar
350,000-350,000Upgrades at City
Projects
Facilities
Remaining obligations
for HVAC upgrades,
SLRF American Rescue Plan
5,454,1104,063,9311,390,179Boys and Girls Club,
Act Funds
Habitat for Humanity and
Past Due Utility Relief
Reimbursement for the
FEMATBDTBD
2024 Winter Storm Event
Total 21,306,68811,269,66210,037,027
Until further information is received Staff will work closely with grant administrators to ensure any
further spending is eligible for reimbursement to prevent the potential use of General Fund revenue or the
need to delay or defer projects.
Funding Overview:
Grants, loans and awards received from the federal government that have been paused will require project
delays or alternate funding options.
February 4, 2025L - 63