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Home My WebLink About01212025 CC Agenda SummaryJanuary 21, 2025 Port Angeles City Council Meeting Page 1 January 21, 2025 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. – An Executive Session under authority RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Proclamation in Remembrance of the Reverend Dr. Martin Luther King Jr. C. Public Comment Public comment was received. D. Late Items None. E. Consent Agenda | Approved 7-0 1. City Council Minutes of December 17, 2024 / Approve.................................................................................................. E-1 2. PULLED FROM CONSENT AGENDA Expenditure Report: From December 7, 2024 to January 10, 2025 ............. E-6 3. Traffic Signal Sensor Camera System for 8th/Cherry Street Intersection – Purchase TR0119 / 1) Approve the purchase of the 8th and Cherry Street Traffic Signal Sensor Camera System from Western Systems of Everett, WA for an amount not to exceed $36,832.24, including applicable taxes and; 2) authorize the City Manager to execute a purchase related documents and make minor modifications as necessary. ........................................................................................................................ E-47 4. Decant Facility Construction Inspection, PSA-2024-34, Amendment No.1 / 1) Approve Amendment No. 1 to the professional services agreement PSA-2024-34 with Krazan & Associates to increase the contract value by $12,000 to bring the total professional services agreement not to exceed value to $36,000 and; 2) authorize the City Manager to execute all contract- related documents, to administer the contract, and to make minor modifications as necessary. .................................... E-51 5. Surveying Services – Award PSA-2025-05 / 1) Award a professional services agreement for surveying services to Wengler Surveying & Mapping of Port Angeles, WA PSA-2025-05 for a not to exceed contract amount of $75,000, with an agreement expiration date of December 31, 2026, and; 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. ...................................................................... E-56 6. Lease Agreement for Mailroom Equipment with Quadient Leasing USA, Inc. / 1) Approve the attached agreement for services with Quadient Leasing USA, Inc. in the amount not to exceed $35,021.76 for a 48-month lease under NASPO/ValuePoint Contract #: CTR058809 and; 2) authorize the Finance Director to sign all documents necessary to execute and implement the lease and to make minor modifications to the lease if necessary. ........................................ E-70 7. Lease Extension Agreement with Port of Port Angeles / 1) Approve and authorize the City Manager to sign a Lease Extension Agreement with Port of Port Angeles and extend the lease as necessary until a permanent home for Parks and Recreation operations is ready for occupancy; 2) Make minor modifications to the agreement, if necessary. ............. E-81 January 21, 2025 Port Angeles City Council Meeting Page 2 8. Washington State Department of Transportation NHS Asset Management Program Grant Acceptance: First/Front Paving TR0122 / 1) Accept the Washington State Department of Transportation Highway Safety Improvement Program grant in the amount of $2,175,000.00 and authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. ............................................................................................. E-87 9. PULLED FROM CONSENT AGENDA Washington State Department of Transportation Highway Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220 ......................................................................................... E-89 10. Material Purchase: Signal Heads for Traffic Signal LED Conversion / 1) Award a contract with Western Systems Inc. through the WSDOES cooperative purchasing agreement #04616, for traffic signal equipment at a price of $88,337.12 including sales tax and; 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications to the contract as necessary. ................................................................................................. E-91 11. Cityworks Software License Agreement with Azteca Systems, Inc. / 1) Award a one-year software license agreement for Cityworks software to Azteca Systems, Inc. of Sandy, UT, for a not-to-exceed contract amount of $43,560, including applicable taxes and; 2) authorize the City Manager to execute all agreement-related documents, to administer the agreement and to make minor modifications as necessary. ............................................................................................. E-100 12. MOVED TO CONSENT AGENDA / J-1 2025 Wastewater Modeling Services PSA-2025-01 / 1) Award a Professional Services Agreement for Wastewater Modeling Support Services to Kennedy Jenks of Federal Way, WA for a not to exceed contract amount of $167,700, with an agreement expiration date of December 31, 2030, and; 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. J-1 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None Those interested in providing their testimony, should use this time on the agenda to do so. To provide written or oral testimony, follow the public comment instructions. G. Ordinances Not Requiring Council Public Hearings 1. Mobile and Itinerate Vendor Ordinance / Conducted a 1st Reading / Continued to February 4th meeting ...................... G-1 H. Resolutions Not Requiring Council Public Hearings ...................................................................................... None I. Other Considerations 1. Ad-Hoc Appointment Committees / 1) In accordance with the Proposed Timeline/Next Steps as detailed in the memo, approve five ad hoc appointment committees for all of 2025 with the membership as detailed in Tables 1 through 5 to review applications, interview applicants as necessary, and make recommendations to the full Council on appointments to the City’s five Permanent Committees. Approved 7-0 .................................................................................................................... I-1 2. 2025 State Legislative Priorities / 1) Review the draft legislative priorities document, 2) discuss and consider possible amendments, 3) and then adopt the City’s official State Legislative Priorities document for 2025. Approved 7-0 ........ I-7 3. PULLED FROM THE CONSENT AGENDA E-2 Expenditure Report: From December 7, 2024 to January 10, 2025 in the amount of $6,994,169.29 / Approved 7-0 4. PULLED FROM THE CONSENT AGENDA / E-9 Washington State Department of Transportation Highway Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220 / Approved 7-0 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA 2025 Wastewater Modeling Services PSA-2025-01. ............................................ J-1 K. Council Reports L. Information City Manager Reports: 1. Community and Economic Development Building Report – 2024 Recap / For Information Only ................................. L-1 2. Community and Economic Development Grant Report – 2024 Recap / For Information Only...................................... L-2 3. Community and Economic Development Affordable Housing Report – 2024 Recap / For Information Only ............... L-9 4. Public Works & Utilities Project Status Report / For Information Only ......................................................................... L-10 5. Past Due Utility Report / For Information Only .............................................................................................................. L-26 January 21, 2025 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. 6. Senior Center HVAC Project Update / For Information Only ........................................................................................ L-27 M. Second Public Comment Public comment was received. Adjournment – 8:10 p.m.