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Home My WebLink About03192024 CC Agenda SummaryMarch 19, 2024 Port Angeles City Council Meeting Page 1 March 19, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Social Worker Recognition Proclamation C. Public Comment Public comment was received. D. Late Items None. E. Consent Agenda | Approved 7-0 1. City Council Minutes of February 20, 2024 / Approve.................................................................................................... E-1 2. Expenditure Report: From February 24, 2024 to March 8, 2024 in the amount of $2,673,040.95 ................................. E-8 3. Laminar Law, PLLC Contract for Hearing Examiner Services / 1) Ratify the City Manager’s appointment of Laminar Law, PLLC for Hearing Examiner services; 2) authorize the City Manager to execute all related documents; and 3) authorize the City Manager to make minor modifications and necessary. ........................................................................................... E-27 4. Solid Waste Surplus Equipment Disposal / Authorize the City Manager to dispose, at public auction, the equipment from the Solid Waste Division listed as a part of this memorandum, and direct that all proceeds from the sale be credited to the Solid Waste Vehicle Replacement Fund.................................................................................................................................... E-37 5. Fire and Security Alarm Monitoring Service Agreement – Hi-Tech Security Inc / Approve and authorize the City Manager to sign contracts with Hi-Tech Security, Inc. for fire and security alarm monitoring services for an annual not-to-exceed amount of $1,079.88, including applicable taxes, for a three-year contract term, and authorize the City Manager to make minor modifications to the contracts if necessary. . ................................................................................................................. E-38 6. Community Development Block Grant Funds for Serenity House of Clallam County / 1) Approve and authorize the City’s Community Development Block Grant Administrator to sign and execute a standard agreement with Serenity House of Clallam County and 2) authorize the City Manager to make minor modifications, as necessary. ................................ E-39 7. Vehicle Purchase – Purchase of New Stormwater Division Vehicle #2442 / 1) Approve the purchase of a new Stormwater Division vehicle from Bud Clary Ford for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. ............................................................................................................................................. E-48 8. Vehicle Purchase – Replacement of Wastewater Division Vehicle #4600 / 1. Approve the purchase of a new Wastewater Division vehicle that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford, for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to March 19, 2024 Port Angeles City Council Meeting Page 2 surplus vehicle #4600, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City Fleet. .............................................................................................................................................................. E-49 9. Vehicle Purchase – Replacement of Parks Department Vehicle #4700 / 1) Approve the purchase of a new Parks Department vehicle that is the functional equivalent of existing vehicle #4700 from Bud Clary Ford, for an amount not to exceed $66,209.75, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to surplus vehicle #4700, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. ................................................................................................................................................................ E-51 10. Vehicle Purchase – Replacement of Light Operations Division Forklift #4901 / 1) Approve the purchase of a new Light Operations Division forklift that is the functional equivalent of existing vehicle #4901 from Pape Material Handling, for an amount not to exceed $68,200, including tax and accessories. 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 3) Authorize the City Manager to surplus vehicle #4901, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. ........................................................................................................................................... E-53 11. J-3 MOVED TO CONSENT AGENDA Equipment Purchase – Replacement of Stormwater Division #1240 / Rescind, Approve and Authorize .................................................................................................................................................... J-62 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None G. Ordinances Not Requiring Council Public Hearings 1. Ordinance Amendment – Right-of-Way Use Permit Insurance Requirements / Conducted 1st Reading / Continued to April 2 ......................................................................................................................................................................................... G-1 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Waterfront District / Presentation 2. Olympic Community of Health: Connecting Community Members to Care / Presentation 3. Neighborhood Association Discussion / Council Discussion / Future Work Session and Ad Hoc Committee Approved ......................................................................................................................................................................................... I-1 4. Council Phone Discussion / Option B Approved ............................................................................................................ I-2 5. Lodging Tax Advisory Committee and Planning Commission Appointments / Appoint Loewe, Sullivan and Hauck approved ......................................................................................................................................................................................... I-4 6. Public Safety Advisory Appointment / Appointment Approved ...................................................................................... I-11 J. Contracts & Purchasing 1. Professional Services Agreement and Department of Commerce Grant Agreements Related to the 2025 Comprehensive Plan Periodic Update / Approved, Authorized and Appointed Meyer, Miller, Schwab ............................................................ J-1 2. 10th Street Bike Boulevard and 8th Street – Grant Acceptance / Accepted and Authorized ............................................ J-60 3. MOVED TO CONSENT AGENDA .............................................................................................................................. J-62 K. Council Reports L. Information City Manager Reports: 1. Past Due Utility Report ................................................................................................................................................... L-1 2. January-February 2024 Building Report ........................................................................................................................ L-2 3. Public Works Construction Status Report ....................................................................................................................... L-3 M. Second Public Comment Public comment was received. March 19, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. Adjournment