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HomeMy WebLinkAbout05212024 CC Agenda SummaryMay 21, 2024 Port Angeles City Council Meeting Page 1 May 21, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – The purpose of the special meeting is for Council to conduct a work session on the Port Angeles Municipal Code Re-envisioning – Boards and Commissions Code. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance C. Public Comment Public comment was received. D. Late Items Council member Schromen-Wawrin asked the Mayor to consider adding a discussion on a proposed sub-committee to consider changes to the proposed board, committee and commission code, and that would be tasked with working on details of the ordinance and return with a draft for full Council consideration. Hearing no objection from the Council, the Mayor added the item to the agenda. Council member Suggs asked to be excused from the June 4, 2024 meeting. Hearing no objection from the Council, the Mayor added the item to the agenda. E. Consent Agenda | Approved 7-0 1. City Council Minutes of April 23, 2024 / Approve ......................................................................................................... E-1 2. Expenditure Report: From April 27, 2024 to May 10, 2024 in the amount of $1,871,539.98 / Approve ......................... E-2 3. Fire Department Co Responder Grant Acceptance University of Washington / 1) Authorize the City Manager to sign the services agreement, to implement, and 2) approve all actions necessary to accomplish the purposes of the grant funding opportunity and make minor modifications to the contract if necessary. ........................................................................ E-19 4. WASPC Rediscovery Amendment / 1) Approve the assignment of Agreement MHFR-23-005 between WASPC and the Port Angeles Police Department to the Clallam County Sheriff’s Office and the assignment of the current Julotta data collection agreement between the Port Angeles Police Department and Julotta to the Olympic Peninsula Community Clinic, and 2) Authorize the City Manager to sign the amended MHFR-23-005 grant award agreement between WASPC and the City of Port Angeles and to sign an amended 2023-2025 contract between Julotta and the City of Port Angeles and to make minor modifications to each document as necessary. ................................................................................................................ E-29 5. Vehicle Purchase – Replacement of Finance Department Vehicle #4401 / 1) Approve the purchase of a new Finance Department vehicle that is the functional equivalent of existing vehicle #4401 from Bud Clary Ford, for an amount not to exceed $44,132.66, including tax and accessories, and 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary, 3)Authorize the City Manager to surplus vehicle #4401, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. ................................................................................................................................................... E-31 6. Vehicle Purchase – Replacement of Equipment Services Division Vehicle #15 / 1) Approve the purchase of a new Equipment Services Division vehicle that is the functional equivalent of existing vehicle #15 from Bud Clary Ford, for an amount not to exceed $38,604.53, including tax and accessories, and 2) Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary, and 3)Authorize the City May 21, 2024 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. Manager to surplus vehicle #15, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. ............................................................................................................................................ E-33 7. 2024 Lead Service Line Inventory– Professional Services Agreement (PSA-2024-24) / 1) Award a Professional Services Agreement to Blue Cypress Consulting in the not to exceed amount of $56,224.00 for services to develop a Lead Service Line Inventory, and 2) authorize the City Manager to sign the agreement and make minor modifications as necessary. ...... E-34 8. Stonegarden FFY23 Grant Award / Approve the Letter of Understanding and authorize the City Manager and Chief of Police to sign the Letter and allow the expenditure of $38,850 consistent with the terms for the Operation Stonegarden program. .......................................................................................................................................................................... E-49 9. LATE ITEM / Excuse Council member Suggs from the June 4, 2024 City Council meeting / Approve 10. ADDED TO CONSENT AGENDA / Axon Body Worn Camera Contract / Authorize the City Manager to sign a 60-month contract for a total of $313,089.39 with Axon Enterprises Inc. to provide 35 body worn cameras, associated equipment and unlimited data storage for the Port Angeles Police Department and to make minor modifications as necessary. 11. ADDED TO CONSENT AGENDA / Vehicle Purchase – Replacement of Street Division Vehicle #6502 / 1. Approve the purchase of a new Street Division vehicle that is the functional equivalent of existing vehicle #6502 from Bud Clary Ford, for an amount not to exceed $110,600.00, including tax and accessories. 2. Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 3. Authorize the City Manager to surplus vehicle #6502, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. 12. ADDED TO CONSENT AGENDA / Vehicle Purchase – Replacement of Street Division Vehicle #1790 / 1. Approve the purchase of a new Street Division vehicle from Freightliner Northwest of Olympia, WA and accessories from The Fab Shop of Edgewood, WA for a total amount not to exceed $409,294.83, including tax and accessories. 2. Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. 3. Authorize the Solid Waste Division to purchase vehicle #1790 at a fair market cost for use as a yard truck; and 4. Authorize the City Manager to surplus vehicle #2283, Ottowa Yard Goat, and to dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet. F. Public Hearings | 6:30 p.m. or Soon Thereafter ..................................................................................None G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None H. Resolutions Not Requiring Council Public Hearings .........................................................................None I. Other Considerations 1. Peninsula Behavioral Health / Presentation by Chief Executive Officer Wendy Sisk / Authorized 7-0 ........................... I-1 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA / Axon Body Worn Camera Contract / ................................................................. J-1 2. MOVED TO CONSENT AGENDA / Vehicle Purchase – Replacement of Street Division Vehicle #6502 / ................ J-2 3. MOVED TO CONSENT AGENDA / Vehicle Purchase – Replacement of Street Division Vehicle #1790 / ................ J-4 K. Council Reports L. Information City Manager Reports: 1. Port Angeles Police Department 2023 Report / For information only ............................................................................ L-1 2. 2024 Building Permit Report for January through April ................................................................................................. L-2 3. Special Meeting Materials for 5-6:00 p.m. City Council Work Session.......................................................................... L-3 M. Second Public Comment Public comment was received. Adjournment – 7:47 p.m.