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HomeMy WebLinkAbout11062024 CC Agenda SummaryNovember 6, 2024 Port Angeles City Council Meeting Page 1 Wednesday, November 6, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Veteran’s Day Proclamation – the proclamation was not read and the matter was moved to the November 19, 2024 meeting. C. Public Comment Public comment was received. D. Late Items The Mayor moved 2025 Legislative Priorities to the November 19, 2024 meeting. E. Consent Agenda | Approved 6-0 1. City Council Minutes of September 17, October 3, October 15, and October 22, 2024 / Approve ................................. E-1 2. Expenditure Report: From October 5, 2024 and October 25, 2024 in the amount of $5,847,314.42 / Approve ............. E-16 3. Material Purchase - Diamond Dust / 1) Authorize the City Manager to approve Change Order #1 with Specialty Mining & Infield Mix in an amount not to exceed $7,313.72 including taxes, and 2) allow the City Manager to make minor modifications, if necessary............................................................................................................................................... E-60 4. Material Purchase: Electrical Pad-Mounted Switch / 1) Award a contract with WESCO Distribution, Inc. of Portland, OR for the purchase of a single PME-9 switch cabinet in the amount of $51,098.06, including applicable tax, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. ........................................................................................................................................................................ E-63 5. Interagency Agreement Between the Washington Traffic Safety Commission and the City of Port Angeles / Authorize the City Manager to sign the Interagency Agreement with the Washington State Traffic Safety Commission and make minor modifications as necessary. ............................................................................................................................................. E-64 6. Memorandum of Understanding Between REAL Program and the City of Port Angeles / Authorize the City Manager to sign the Memorandum of Understanding with Salish Behavioral Health and make minor modifications as necessary. ....... E-81 7. CON-2024-04 Marine Drive Pavement - Final Acceptance / 1) Accept the Marine Drive Pavement Project No. CON 2024-04 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances. ........................................................................................................................................................ E-86 8. MEC-2O24-30 Wastewater Treatment Plant Screening Wash & Press Parts – Purchase / 1) Approve and award a purchase contract with Huber Technology, Inc., of Denver, NC, for the purchase of Wastewater Treatment Plant screening wash and press parts in the amount of $32,255.28 and 2) authorize the City Manager to execute all contract-related documents, to administer the contract and to make minor modifications as necessary. ....................................................................... E-89 9. Equipment Purchase – Equipment Services Mobile Column Lift System / 1) Approve the purchase of a new set of four Equipment Services Division mobile column vehicle lifts from ARI-HETRA of Phoenix, AZ for an amount not to exceed November 6, 2024 Port Angeles City Council Meeting Page 2 $64,485.35, including tax and accessories, and 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. ...................................................... E-90 10. 2024 Lodging Tax Advisory Committee Budget Amendment Recommendation / 1) Adopt the Lodging Tax Advisory Committee’s recommendation for the 2024 Lodging Tax Fund budget amendment in the amount of $10,415.28, and 2) request the Finance Director include this item in the next formal budget amendment to the 2024 Budget. ................... E-92 11. CON-2024-02 Electrical Conduit Boring - Final Acceptance / 1) Accept the Electrical Conduit Boring Project No. CON 2024-02 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. ................................................................................................................................................... E-122 12. PSA-2024-45 16th Street Low-Impact Development Retrofit, Project TR0715 / 1) Award a Professional Services Agreement to Parametrix, Inc. for the PSA-2024-45, 16th St. Low-Impact Development Retrofit Project in the not to exceed amount of $86,825.96, including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. ....................................................................... E-123 13. PSA-2019-38 Structural Engineering Services - Amendment No. 04 / 1) Approve Amendment No. 04 to the Structural Engineering Professional Services Agreement with Sargent Engineering in the amount of $60,335 with a new not to exceed amount of $297,465 and 2) authorize the City Manager to execute all contract-related documents, to administer the contract and to make minor modifications as necessary. .............................................................................................................. E-145 14. MEC-2O24-27 Reservoir Instrumentation Chlorine Analyzer – Award / 1) Award a contract to TMG Services Inc. in the not to exceed amount of $27,900.18, including taxes, to purchase three Depolox 400M chlorine analyzers including startup, calibration, and training, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. ............................................................................................... E-154 15. ADDED TO CONSENT AGENDA J-1 Amendment No. 2 to Services Agreement SVC-2022-46 / 1) Approve Amendment No. 2 to the Tenelco Inc. contract SVC-2022-46 increasing the total contract value by $210,000 to a new not to exceed amount of $740,000, extend the contract through December 31, 2025, and 2) authorize the City Manager to execute all contract related documents, to administer the contract, and to make minor modifications as necessary. .................... J-1 16. ADDED TO CONSENT AGENDA J-2 IT Software Licensing Annual Adjustment and Three-Year Agreement / 1) Approve the purchase of additional Microsoft server core and physical machine licenses from SHI in an amount not to exceed $91,985.30 including taxes; 2) approve the 2025 annual licensing costs not to exceed $248,823.05 including taxes; and 3) authorize the City Manager to enter into a contract and other documents needed to complete these purchases and implement the three-year Microsoft Enterprise Agreement on the terms and conditions offered through the Washington state Department of Enterprise Services, and to make minor modifications, as necessary. ........................................................................ J-7 F. Public Hearings | 6:30 p.m. or Soon Thereafter To provide public testimony, follow the instructions for general public comment sections. Public hearing testimony should be shared during the Public Hearing portion of the meeting, rather than the general public comment sections. 1. Ordinance Levying 2024 Property Tax for Collection in 2025 / 1) Opened the Public Hearing; 2) continued the Public Hearing on the Property Tax Ordinance to the November 19th meeting; 3) conducted the First Reading of the Ordinance levying property tax for collection in 2025; and 4) continued this item to the November 19th meeting. ........................ F-1 2. Implementing a General Business License by Amending Title 5 of the Port Angeles Municipal Code and revising the City’s Master Fee Schedule / 1) Opened the Public Hearing; 2) closed the Public Hearing; 3) conducted the first reading of the ordinance; the Council waived the second reading and adopted the ordinance as amended. Ordinance # 3737 .......... F-5 G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. 2025 Legislative Priorities / Discuss State legislative priorities for 2025 / Moved to November 19 ............................ I-1 2. City Owned Property Plan / Direct staff to proceed with the City owned property plan as presented / Approved 6-0 ... I-7 November 6, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA - Amendment No. 2 to Services Agreement SVC-2022-46 .................................. J-1 2. MOVED TO CONSENT AGENDA - IT Software Licensing Annual Adjustment and Three-Year Agreement ........... J-7 K. Council Reports L. Information City Manager Reports: M. Second Public Comment Public comment was received. Adjournment – 8:24 p.m.