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HomeMy WebLinkAbout11192024 CC Agenda SummaryNovember 19, 2024 Port Angeles City Council Meeting Page 1 November 19, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Veteran’s Day Proclamation C. Public Comment Public comment was received. D. Late Items The Mayor added a baseball letter of support for local baseball tournament grants. E. Consent Agenda | Approved 6-0 1. City Council Minutes of August 27 and November 6, 2024 / Approve ........................................................................... E-1 2. Expenditure Report: From October 26, 2024 to November 8, 2024 in the amount of $5,282,419.61 / Approve ............ E- 8 3. Agreement for Services; First Due / 1) Approve the modification of the City’s existing contract with Locality Media, Inc., dba First Due to add the Responder, Inspections, Occupancy Management & Pre-Incident Planning modules to the existing contract, effective January 1, 2025, for combined annual fee of $ 16,850; and 2) authorize the city manager to approve annual extensions to the contract and annual adjustments to the annual fee, subject to budget approval by the City Council; and 3) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract as necessary. ................................................ E-26 4. MOU Between the US Department of Veterans Affairs and the City of Port Angeles / Authorize the City Manager and Police Chief to sign the MOU with US Department of Veterans Affairs, VA Puget Sound Health System and make minor modifications as necessary .............................................................................................................................................. E-45 5. Chip Seal Project CON 2023-18 Final Acceptance / Accept the Chip Seal Project CON 2023-18 as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances. ....................................................................................................................................................................... E-50 6. I Street Substation Switchgear Upgrades CON-2021-47 – Final Acceptance / Accept the I Street Substation Switchgear Upgrades Project No. CON-2021-47 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. ................................................................................................ E-52 7. Pole Testing CON-2024-19 – Final Acceptance / Accept the Pole Testing Project No. CON 2024-19 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. ........................................................................................................................................................ E-53 8. ADDED TO CONSENT AGENDA - 2024 Budget Amendment #3 / Conduct the first reading of the 2024 Budget amendment #3 ordinance; and continue to the December 3rd Council meeting. November 19, 2024 Port Angeles City Council Meeting Page 2 9. ADDED TO CONSENT AGENDA - 2024 Budget Amendment #3 / Conduct the first reading of the 2024 Budget amendment #3 ordinance; and continue to the December 3rd Council meeting. ............................................................ G-1 10. ADDED TO CONSENT AGENDA - Authorizing Closure of Existing Debt Service Fund #216 and Combined Sewer Overflow Fund #463 / Conducted the first reading of the ordinance closing debt service fund #216 and the Combined Sewer Overflow fund #463; waived the second reading, and adopted ordinance. Adopted Ordinance #3739 11. ADDED TO CONSENT AGENDA - LATE ITEM - Letter of Support for Local Baseball Tournament Grants / Approve ADDED TO CONSENT AGENDA - New Washington State Fuel Vendor, Petrocard, Contract No. 08721 / Approve the purchase of bulk fuel from Petrocard through the WA State Fuel Contract No. 08721 and authorize the City Manager to make minor modifications as necessary. 12. ADDED TO CONSENT AGENDA - LATE ITEM Excuse Council member Miller from the November 19, 2024 meeting / Approve F. Public Hearings | 6:30 p.m. or Soon Thereafter Those interested in providing their testimony, should use this time on the agenda to do so. To provide written or oral testimony, follow the public comment instructions. 1. Adoption of the 2025 Budget / 1) Opened the Public Hearing on the 2025 Budget, 2) Continued the Public Hearing to the December 3rd Council meeting; and 3) Conducted the first reading of 2025 Budget Ordinance and continued to December 3rd. ................................................................................................................................................................ F-1 2. Property Tax Levy / 1) Completed the continued Public Hearing on the Property Tax Ordinance from the November 6th meeting, 2) Continued the second reading of the Ordinance levying property tax for collection in 2025 and adopted the ordinance # ; and 3) conducted the reading of the resolution authorizing the regular property tax levy and passed the resolution.Adopted Ordinance #3738 and Passed Resolution #16-24 ......................................................... F-10 G. Ordinances Not Requiring Council Public Hearings 1. MOVED TO CONSENT AGENDA - 2024 Budget Amendment #3 ............................................................................. G-1 2. MOVED TO CONSENT AGENDA - Authorizing Closure of Existing Debt Service Fund #216 and Combined Sewer Overflow Fund #463 ....................................................................................................................................................... G-11 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. 2025 Legislative Priorities / Discussion and Consensus ................................................................................................ I-1 2. 2025 Lodging Tax Advisory Committee Budget Recommendations / Approved 5-0 with Carr recused ....................... I-7 3. 2025 Association of Washington Cities City Action Days / Appointed Dexter, Meyer, and Suggs to attend the annual conference ....................................................................................................................................................................... I-63 4. Washington Cities for Quality Communities Scholarship / Discuss the staff recommended application process and appoint a Council subcommittee of three Council members to review scholarship applications and nominate a student to the AWC Center for Quality Communities Scholarship / Appointed Schwab, Meyer and Suggs .................................................. I66 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA New Washington State Fuel Vendor, Petrocard, Contract No. 08721. ................. J-1 K. Council Reports L. Information City Manager Reports: 1. Monthly Update on Past Due Utility Accounts – October / Information only ................................................................. L-1 2. 2024 October Building Permit Report / Information only ............................................................................................... L-2 3. Public Works & Utilities Consultant Report / Information only...................................................................................... L-3 M. Second Public Comment Public comment was received. November 19, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. Adjournment – 8:19 p.m.