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Home My WebLink About12032024 CC Agenda SummaryDecember 3, 2024 Port Angeles City Council Meeting Page 1 December 3, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment Public comment was received. D. Late Items Manager West amended the recommendation on item E-11 page E-47, Sniffer Robitics to state as follows: Award a two-year Service Agreement to Sniffer Robotics, SVC- 2024- 35, for an amount not to exceed $ 64,000 and accept the Air Quality Landfill Methane Emissions Reduction Grant from the State Department of Ecology authorizing the City Manager to execute all contract- related documents, to administer the contracts, and to make minor modifications as necessary. E. Consent Agenda | Approved 7-0 1. City Council Minutes of November 19, 2024 / Approve 2. Expenditure Report: From November 9, 2024 to November 22, 2024 in the amount of $3,952,486.97 / Approve 3. Cla-Val Valves Maintenance Memo CON-2024-43 / 1) Award a contract to Prestige Worldwide Technologies LLC, of Mount Pleasant, TX, for Cla-Val maintenance, contract CON-2024-43, for the total bid amount of $25,952.86, including taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 4. East City Hall Parking Lot LID Retrofit Memo TR1215 – Final Acceptance / 1) Accept the East City Hall Parking Lot LID Retrofit Project TR1215 as complete, 2) and authorize staff to proceed with project closeout and release the retainage bond upon receipt of all required clearances. 5. Water Treatment Plant SCADA Generator Purchase (MEC-2024-41) / 1) Award a contract to ECB Solutions LLC, MS, for the Generator, ATS, and Transformer at a price of $41,926.50, including sales tax, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 6. Fire Alarm Monitoring and Testing Services Agreement / 1) Approve a services agreement through the Washington State Department of Enterprise Services Contract #27323 with Convergint Technologies, LLC of Schaumburg, IL, for a five-year contract term at three locations for fire alarm monitoring services for an annual not-to-exceed amount of $3,240.00, including applicable taxes, and for testing services for an annual not-to-exceed amount of $4,244.00, including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 7. PULED FROM CONSENT - Michael Anderson HB 1590 Grant 8. Large incentive Payment to McKinley Mill for Lighting Project / Authorize and approve an energy incentive payment to McKinley mill in the amount of $46,657.00. 9. Intrusion Detection and Prevention Solution Hardware, Software, Support and Three-Year Agreement Purchase / 1) Approve the purchase of the Palo Alto Networks (NASPO Contract #05819) IDPS hardware, three-year core security software December 3, 2024 Port Angeles City Council Meeting Page 2 subscription, and three-year support agreement from SHI in the amount of $62,189.00 including tax, and 2) authorize the City Manager to enter into a contract and other documents needed to complete these purchases and implement the three-year agreement on the terms and conditions offered through the Washington State Department of Enterprise Services, and to make minor modifications, as necessary. 10. Pier Tower Emergency Repair, Project No. CON-2023-45 Final Acceptance / 1) Accept the Pier Tower Emergency Repair Project No. CON-2023-45 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage in the amount of $28,660.99, upon receipt of all required clearances. 11. Sniffer Robotics Service Agreement Memo SVC-2024-35 / With the amended recommendation to include: Award a two- year Service Agreement to Sniffer Robotics, SVC- 2024- 35, for an amount not to exceed $ 64,000 and accept the Air Quality Landfill Methane Emissions Reduction Grant from the State Department of Ecology authorizing the City Manager to execute all contract- related documents, to administer the contracts, and to make minor modifications as necessary. 12. ITEM MOVED TO CONSENT AGENDA - Budget Amendment #3 / Adopted Ordinance # 3740 13. ITEM MOVED TO CONSENT AGENDA - Wastewater Comprehensive Plan - Approve and formally adopt the Finalized City of Port Angeles Wastewater Comprehensive Plan as the City’s updated General Sewer Plan. 14. ITEM MOVED TO CONSENT AGENDA - Sourcewell Contract - Approve and authorize the City Manager to sign a Sourcewell contract with Nevco Sports LLC. in the amount of $695,653.00, and to make minor modifications to the contract, as necessary. PULLED FROM CONSENT - Michael Anderson HB 1590 Grant Calvin Goings presented the matter, Council spoke to the matter briefly. It was moved by LSW and seconded by Schwab to approve the Consent Agenda to include: Approve a $34,589.30 grant to Michael Anderson from affordable sales tax funds (HB 1590) as authorized by RCW 82.14.530, and authorize the City Manager to sign a grant contract, and to make minor modifications, as necessary. Motion carried 7-0. Consent Agenda #2 2. 2025 Lodging Tax Reserve Funds It was moved by Schwab and seconded by Suggs to: Request the Lodging Tax Advisory Committee meet to consider the utilization of $238,751 from excess reserves to fully fund any applications that were not previously recommended for full funding or were underfunded as part of the LTAC 2025 Budget, and 2) consider these applications outside the scope of previously determined funding category limits. Motion carried 6-0 with Carr recused from the vote. F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. 2025 Budget Approval / 1. Completed the continued Public Hearing on the 2025 Budget, and 2) Conducted the second reading of 2025 Budget Ordinance, and 3) Adopted Ordinance # 3741. ....................................................................... F-1 2. Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters 2.18, 16.04, 16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45 17.96, and 18.02 relating to RCW 36.70B Local Project Review Updates and Senate Bill (SB) 5290 Requirements for Project Permit Procedures. / 1) Opened the public hearing; 2) continued the public hearing; 3) conducted the first reading of the ordinance; 4) continued this item to the December 17, 2024, Council meeting for final adoption. ............................................................................................................................... F-10 G. Ordinances Not Requiring Council Public Hearings 1. MOVED TO CONSENT AGENDA - 2024 Budget Amendment #3 .............................................................................. G-1 2. Utility Base Rate – Voluntary Shutoff of Service / Conducted the first reading of the ordinance amending section 13.16.010 of the Port Angeles Municipal Code relating to Utility Account Fees, and continued this item to the December 17th meeting. .................................................................................................................................................................... G-2 3. Code Re-Envisioning: Title 2 – Boards, Committees, and Commissions / Conducted a first reading of the ordinance and continued this item to the December 17th meeting. ........................................................................................................ G-14 H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. Authorization of Solid Waste Fund Cash Balance Options / Authorized the Staff recommended sequential options for implementation in the 2024 and 2025 Solid Waste Budget to maintain required cash balance thresholds as needed. Approved 7-0 ................................................................................................................................................................... I-1 2. 2025 Lodging Tax Reserve Funds / 1) Request the Lodging Tax Advisory Committee meet to consider the utilization of December 3, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. $238,751 from excess reserves to fully fund any applications that were not previously recommended for full funding or were underfunded as part of the LTAC 2025 Budget, and 2) consider these applications outside the scope of previously determined funding category limits. Approved 6-0 with Carr recused from the vote .................................................... I-3 3. MOVED TO CONSENT AGENDA - Wastewater Comprehensive Plan – Final Adoption ........................................... I-5 J. Contracts & Purchasing 1. Port Angeles Waterfront District Agreement and Work Plan for Services to the Parking and Business Improvement Area / 1) Approve and authorize the City Manager to sign the agreement and work plan with the Port Angeles Waterfront District, and all related documents, to implement and administer the agreement, and to make any minor modifications, as necessary. Approved 6-0 with Schwab recused from the vote ......................................................................................................... J-1 2. MOVED TO CONSENT AGENDA - Sourcewell Contract- Civic Field Videoboard PK-0418. ................................... J-13 K. Council Reports L. Information City Manager Reports: 1. Council Motion on Public School Building Permit Fee Waivers / For Information Only .............................................. L-1 M. Second Public Comment Public comment was received. Adjournment – 8:30 p.m.