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HomeMy WebLinkAbout12172024 CC Agenda SummaryDecember 17, 2024 Port Angeles City Council Meeting Page 1 December 17, 2024 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 4:00 p.m. – The purpose of the special meeting is for City Council to hold an Executive Session under authority of RCW 42.30.110(1)(g), in order to review the performance of a public employee and a closed session under authority of RCW 42.30.140(4)(b) to adopt the position to be taken during the course of professional negotiations, Council will move to the Jack Pittis Conference room to conduct a hybrid meeting. Once the meeting has completed, Council will return to the Council Chambers for their regular meeting at 6:00 p.m.. Council may or may not take action during the regular meeting. A. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment Public comments were received. D. Late Items None. E. Consent Agenda | Approve 6-0 1. City Council Minutes of December 3, 2024 / Approve 2. Expenditure Report: From November 23, 2024 to December 6, 2024 in the amount of $2,717,504.36 / Approve 3. Tree Trimming CON-2024-14 – Final Acceptance / Accept the Tree Trimming Project CON 2024-14 as complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of all required clearances. 4. Decant Facility Design – Amendment 5 (PSA-2020-13) / Approve Amendment No. 5 to the Decant Facility Design-Professional Services Agreement with KPFF Consulting Engineers, PSA-2020-13, increasing the total contract value by $40,000 to a new not to exceed amount of $390,454, and extend the agreement expiration date to June 30, 2025, and authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications, as necessary. 5. Water System Modeling Support – Contract Amendment No. 5 (PSA-2019-11) / Approve the Professional Service Agreement PSA-2019-11 Amendment No. 5 for the Water System Modeling Support to RH2 Engineering, Inc. of Bothell, WA increasing the total contract value by $85,000.00 to a new not-to-exceed amount of $199,000.00; extend the agreement expiration date to December 31, 2026; and authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications to the agreement as necessary. 6. Wastewater Treatment Plant On-Call Boiler & HVAC Services CON-2024-39 / Approve a WWTP boiler and HVAC on-call maintenance and repair service contract with MacDonald-Miller Facility Solutions, LLC, CON-2024-39 for an annual contract not-to-exceed value of $10,000, with the option to renew for additional years not exceeding three (3); and authorize the City December 17, 2024 Port Angeles City Council Meeting Page 2 Manager to approve and execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. 7. Department of Energy/Bonneville Power Administration Grant - Award / Accept the Department of Energy grant through the Bonneville Power Administration (BPA) Energy Conservation Direct Fund Demonstration Award in the amount of $228,000 and authorize the City Manager to execute all grant-related documents, to administer the grant, and to make minor modifications as necessary. 8. Equipment Purchase – Replacement of Police Patrol Vehicles / Approve the purchase of three Police Department 2025 Ford Interceptor SUVs that are the functional equivalent of existing vehicles #0913, #1314 and #6101, for an amount not to exceed $276,195, including taxes and accessories. Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. Authorize the City Manager to surplus vehicles #0913, #1314, and #6101, and to dispose of those vehicles in a commercially reasonable manner, upon addition of the new vehicles to the City Fleet. 9. Aurelian AI Non-Emergency Call Stacking / Authorize the City Manager to sign the agreement with Aurelian in the not-to-exceed amount of $65,000 annually and to make minor modifications as necessary. 10. ADDED TO CONSENT AGENDA G-2 / Utility Base Rate – Voluntary Shutoff of Service 1) Conduct the second reading of the ordinance amending section 13.16.010 of the Port Angeles Municipal Code relating to Utility Account Fees, and 2) Adopt the ordinance. 11. ADDED TO CONSENT AGENDA H-1 / Final Allocation of American Rescue Plan Act Funding Approve the amendment to the Agreement for the Boys and Girls Club of the Olympic Peninsula extending the end date from December 31, 2024 to December 31, 2025, 2) approve the amendment to the Agreement for Habitat for Humanity of Clallam County extending the end date from December 31, 2024 to December 31, 2025, 3) Pass the resolution approving the re-obligation of $87,500 from ARPA funding originally obligated to housing to the Fire Hall HVAC replacement and the obligation of remaining available ARPA funds in the amount of $198,290 for use on the Fire Hall HVAC replacement project. Passed Resolution 17-24 12. ADDED TO CONSENT AGENDA H-2 / Resolution Authorizing the Redemption of the 2015 Electric Revenue Refunding Bonds Prior to Maturity / 1) Pass the resolution authorizing the redemption of the 2015 Electric Revenue Refunding bonds prior to maturity. Passed Resolution 18-24 13. ADDED TO CONSENT AGENDA H-3 / Resolution Amending the City’s Master Fee Schedule / 1) Pass the resolution amending the City’s Master. Passed Resolution 19-24 14. ADDED TO CONSENT AGENDA J-1 935 W. 10th Street Real Property Purchase for Affordable Housing / 1) Approve the purchase of real property located at 935 W. 10th Street for the purchase price of $189,000 and authorize the City Manager to execute all documents and approve all actions necessary to complete the purchase of the property, and 2) authorize the City Manager at his discretion, after the purchase is complete, to prepare and publish an RFP seeking proposals for development of affordable housing on that property. 15. ADDED TO CONSENT AGENDA J-2 8th Street Paving Construction Contract CON-2024-05 – Award / Award the 8th Street Paving Project (CON-2024-05) base bid to Titan Earthwork, LLC of Pacific, WA in the amount of $2,117,692.00, including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications to the contract if necessary. 16. ADDED TO CONSENT AGENDA J-3 Moetivations, Inc Dispatch on Demand Service Agreement / 1) Authorize the City Manager to sign the agreement with Moetivations Inc. and make minor modifications as necessary. 17. ADDED TO CONSENT AGENDA J-4 Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Paving – Hill Street to Mill Bridge Project (TR0324) / 1) Accept the Washington State Transportation Improvement Board (TIB) design and construction grant in the amount of $531,248, and 2) Authorize the City Manager to approve and execute all grant- related documents, to administer the grant, and to make minor modifications as necessary. 18. ADDED TO CONSENT AGENDA J-5 Washington State Transportation Improvement Board Grant Acceptance: ADA Peabody Street – Lauridsen Boulevard to First Street Project (TR0716) Accept the Washington State Transportation Improvement Board (TIB) design and construction grant in the amount of $590,439 and authorize the City Manager to approve and execute all grant- related documents, to administer the grant, and to make minor modifications as necessary. 19. MOVED TO CONSENT AGENDA J-6 / Contract Award Transmission Main Replacement and Directional Boring Design Services PSA-2024-/ Award the Professional Service Agreement for the Transmission Main Replacement and Directional Boring Design Services to Jacobs Engineering for the not to exceed amount of $679,028 and authorize the City Manager to execute all contract-related documents, to administer the contract, and to make minor modifications as necessary. F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters 2.18, 16.04, 16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45 17.96, and 18.02 relating to RCW 36.70B Local Project Review Updates and Senate Bill (SB) 5290 Requirements for Project Permit Procedures / 1) Opened the continued public hearing; 2) Closed the public hearing; 3) Conducted the second reading of the ordinance; and 4) Adopted Ordinance # 3742. .. F-1 December 17, 2024 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. G. Ordinances Not Requiring Council Public Hearings 1. Code Re-Envisioning: Title 2 – Boards, Committees, and Commissions / 1) Conduct the second reading of the ordinance, 2) Adopt the ordinance, and 3) Authorize the City Clerk to make grammar and formatting revisions to ensure accuracy and internal consistency. Adopted Ordinance # 3743 .......................................................................................................... G-1 2. MOVED TO CONSENT AGENDA / Utility Base Rate – Voluntary Shutoff of Service .............................................. G-22 H. Resolutions Not Requiring Council Public Hearings 1. MOVED TO CONSENT AGENDA / Final Allocation of American Rescue Plan Act Funding .................................... H-1 2. MOVED TO CONSENT AGENDA / Resolution Authorizing the Redemption of the 2015 Electric Revenue Refunding Bonds Prior to Maturity. .................................................................................................................................................. H-10 3. MOVED TO CONSENT AGENDA / Resolution Amending the City’s Master Fee. ..................................................... H-13 I. Other Considerations 1. City Manager Evaluation/Contract / 1) Review and discuss an amendment or addendum to the current contract, and 2) authorize Mayor Dexter to approve and execute contract in compliance with the terms of the amendment or addendum. / Approved 6-0 ............................................................................................................................................. I-1 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA / 935 W. 10th Street Real Property Purchase for Affordable Housing ................ J-1 MOVED TO CONSENT AGENDA / 8th Street Paving Construction Contract CON-2024-05 – Award ...................... J-4 2. MOVED TO CONSENT AGENDA / Moetivations, Inc Dispatch on Demand Service Agreement ..................... J-6 3. MOVED TO CONSENT AGENDA / Washington State Transportation Improvement Board Grant Acceptance: Marine Drive Paving – Hill Street to Mill Bridge Project (TR0324) ..................................................................................................... J-14 4. MOVED TO CONSENT AGENDA / Washington State Transportation Improvement Board Grant Acceptance: ADA Peabody Street – Lauridsen Boulevard to First Street Project (TR0716) ........................................................................ J-20 5. MOVED TO CONSENT AGENDA / Contract Award Transmission Main Replacement and Directional Boring Design Services PSA-2024-13 ..................................................................................................................................................... J-27 K. Council Reports L. Information City Manager Reports: 1. Past Due Utility Report / Information only ...................................................................................................................... L-1 2. Building Report / Information only ................................................................................................................................. L-2 M. Second Public Comment Public comments were received. Adjournment – 7:24 p.m.