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Home My WebLink About02072023 Agenda Summary February 7, 2023 Port Angeles City Council Meeting Page 1 FEBRUARY 7, 2023 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in the Council Chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – Executive Session under authority of RCW 42. 30. 110 (1)(b), consideration of site selection or acquisition of real estate purchase or lease if likelihood that disclosure would in crease price and under RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment Public comment was received. D. Late Items Council discussion on SB5517. E. Consent Agenda | Approved 7-0 1. City Council Minutes of January 3, 2023 ........................................................................................................................ E-1 2. Expenditure Report: From January 7, 2023 to January 20, 2023 in the amount of $4,136,983.57 ................................ E-3 3. Council Attendance / Excuse Council member McCaughan from February 21, 2023 Meeting 4. Berg Benefits Professional Services Agreement and RedQuote HRA Adoption Agreement / Authorize the City Manager to sign the Berg Benefits Professional Services Agreement in an amount not to exceed $55,200 and the RedQuote Adoption Agreement ........................................................................................................................................................................ E-19 5. Public Restroom Replacement Site Work, CON-2022-51, Final Acceptance / Accept the Public Restroom Replacement Site Work CON-2022-51 contract with 2 Grade, LLC as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required clearances ........................................................................................ E-41 6. Department of Ecology Site Rental Agreement / Authorize the City Manager or his designee to sign the attached site rental agreement renewal with the Department of Ecology. Additionally, authorize the City Manager or his desig nee to sign the Department of Ecology annual lease agreement renewal for the next five years (through 2027) with minor modifications or updates as necessary ....................................................................................................................................................... E-42 7. Lincoln Street Safety Project, TR0218, Final Acceptance / Accept the Lincoln Street Safety Project TR0218 as complete, and authorize staff to proceed with project closeout, and release the retainage bond upon receipt of all required clearances ......................................................................................................................................................................................... E-44 8. Clallam County Board of Health Request / Authorize the Mayor to send a letter of support to the Clallam County Commissioners confirming Port Angeles’ endorsement of Forks City Council member Jeff Gingell as the cities’ representative on the Clallam County Board of Health .................................................................................................. E-48 February 7, 2023 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. 9. City of Port Angeles and Clallam County CREW Memorandum of Understanding/Re newal / Authorize the City Manager to sign the memorandum of understanding with Clallam County for 2023 and make minor modifications as necessary ... E-49 10. ITEM ADDED TO CONSENT AGENDA - Equipment Purchase- Replacement of Solid Waste Vehicle #1945 / 1. Approve the purchase and outfitting of a new Solid Waste Division pickup truck in an amount not to exceed $95,649.88, authorize the City Manager to sign a contract for the purchase and outfitting of a 2023 Ford F250 4x4 extra cab pickup and to make minor modifications to the purchase contract if necessary, and authorize the City Manager to surplus both vehicle #1945 and the 1999 Chevrolet Service Truck once the new vehicle is placed into service. 11. ITEM ADDED TO CONSENT AGENDA - 2020-2021 Structural Engineering Services, Professional Services Agreement with Sargent Engineers, Inc., PSA-2019-38 Amendment 3 / Approve and authorize the City Manager to sign the Structural Engineering Professional Services Agreement Amendment 3 with Sargent Engineers in an amount of $50,457 with a new not to exceed contract value of $237,130 and to make minor modifications to the agreement if necessary . ........................ J-4 F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None G. Ordinances Not Requiring Council Public Hearings ....................................................................................... None H. Resolutions Not Requiring Council Public Hearings 1. Resolution to Waive Interest on Utility Accounts and Temporarily Change Payment Requirements to Reconnect Services / Passed Resolution 7-0 .................................................................................................................................................... H-1 I. Other Considerations 1. RAISE Grant / Presentation by Jeff Bohman Representative of the Peninsula Trails Coalition 2. Glass Recycling / Presentation by Interim Public Works & Utilities Director Mike Healy 3. City Council Assignments & Ad Hoc Committees for Advisory Board s Application Review / Approved 7-0 .............. I-1 4. LATE ITEM – Council Discussion on SB5517 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA AS ITEM I-10 ....................................................................................................... J-1 2. MOVED TO CONSENT AGENDA AS ITEM I-11 ....................................................................................................... J-4 K. Council Reports L. Information City Manager Reports: 1. 2022 Year End Building Report ...................................................................................................................................... L-1 2. Monthly Update on Past Due Utility Accounts - January ................................................................................................ L-2 3. Public Works & Utilities Grants and Loans Status Report .............................................................................................. L-3 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment – 8:05 p.m.