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Home My WebLink About06062023 Agenda SummaryJune 6, 2023 Port Angeles City Council Meeting Page 1 June 6, 2023 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – Joint meeting with Planning Commission Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Erickson Playfield Award 2. Pride Month Proclamation C. Public Comment Public comment was received. D. Late Items City Manager Nathan West added 2023 Association of Washington Cities Voting Delegates to the agenda. E. Consent Agenda | Approved 7-0 1. City Council Minutes of May 16, 2023 / Approve 2. Expenditure Report: From May 6, 2023 and May 26, 2023 in the amount of $3,581,248.23 / Approve 3. Approve Electric Utility Easements / Approve the easements described herein for Electric Utility facilities. 4. PULLED FROM THE CONSENT AGENDA - Amend the Authorized Temporary Housing Position to Permanent 5. Request for Revised Procurement Motion – Fire Engine / Staff requests that Council revise their original motion of May 16, 2023 to 1) Authorize the City Manager to purchase a Type 1 Fire Engine from Rosenbauer South Dakota, LLC for a Not to Exceed price of $985,000.00, including taxes, and 2) to sign agreements associated with the purchase and make any modifications to the purchase contract if necessary, and 3) to surplus and direct the sale of the replaced vehicle once the new vehicle is placed in service. 6. PULLED FROM THE CONSENT AGENDA - Approval of Short-Term Rental Inventory and Compliance 7. PULLED FROM THE CONSENT AGENDA - Authorize Housing Action Plan Implementation Grant Contract Award to Artisans Group 8. LATE ITEM- 2023 Association of Washington Cities Voting Delegates / Designate Mayor Dexter, and Council members Miller and Schromen-Wawrin as the City Council’s voting delegates at the Association of Washington Cities Annual Conference. 9. ADDED TO THE CONSENT AGENDA - Replacement of the City’s Enterprise Resource Planning System / Authorize the City Manager to approve the five-year Software as a Service Agreement with Tyler Technologies for the replacement of the City’s Enterprise System in an amount not to exceed $3,042,153.00 plus taxes, and sign all documents necessary for the execution of the agreement and to make minor modifications as necessary. 10. ADDED TO THE CONSENT AGENDA - Amendment to the Agreement with SoftResources, LLC for Enterprise Resource Planning System Professional Services / Authorize the City Manager to sign the amendment to the Professional Services Agreement with SoftResources, LLC in an amount not to exceed $168,000.00 and to make minor modifications as necessary. June 6, 2023 Port Angeles City Council Meeting Page 2 11. ADDED TO THE CONSENT AGENDA - Radio Over Internet Protocol Radio Console Upgrade / Authorize the City Manager to sign a contract with Racon Critical Communications under the NASPO Master Agreement NO.00318 in an amount not to exceed $418,739.81 and to make minor modifications if needed. 12. ADDED TO THE CONSENT AGENDA - PK0819 City Pier Railing Replacement Project– Change Order / Authorize the City Manager to sign a change order in the amount of $359,508.00 including applicable taxes with Neeley Construction Company of Puyallup, WA for the replacement of an additional 1,600 linear feet of the City Pier railing with a newly designed pedestrian barrier and to make minor modifications to the contract if necessary. 1. E-4 Approval of Short-Term Rental Inventory and Compliance Consultant It was moved by Schromen-Wawrin and seconded by Carr to: Approve the addition of a regular full-time position in the Community and Economic Development Department and authorize the City Manager and Human Resources to determine the correct placement of the job classification on the current salary schedule and update the applicable job description. Motion carried 6-0. At 10:05 p.m. it was moved by Schromen-Wawrin and seconded by Suggs to: to extend the meeting to the agenda of the agenda. Motion carried 6-0. 2. E-6 Approval of Short-Term Rental Inventory and Compliance Consultant It was moved by Carr and seconded by Suggs to: Accept the proposal of GovOS, LLC for short-term rental inventory and compliance services and award a contract to GovOS in an amount not to exceed $40,000, and 3) authorize the City Manager to approve and sign a contract with GovOS in accordance with the terms of the request for proposal published by the City and to make minor modifications if necessary. Motion carried 6-0. 3. E-7 Authorize Housing Action Plan Implementation Grant Contract Award to Artisans Group It was moved by LSW and seconded by Miller to: Accept the proposal of and award a contract to Artisans Group to prepare professionally engineered permit-ready plan-sets and associated work in an amount not to exceed $75,000, and 2) authorize the City Manager to approve and sign a contract with Artisans Group and to make minor modifications if necessary. Motion carried 6-0. F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Moratorium for New Short-Term Rentals / Approved 4-3 with Meyer, McCaughan and Dexter opposed. .............. F-1 2. The 2024-2029 Capital Facility Plan and Transportation Improvement Plan / Amended to include: Conducted Public Hearing / Conducted 1st Reading / Continued to June 20 .............................................................................................................. F-12 3. 2023 Comprehensive Plan Amendment / Conducted Public Hearing / Conducted 1st Reading / Continued to June 20 F-20 G. Ordinances Not Requiring Council Public Hearings .........................................................................None H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None I. Other Considerations 1. LATE ITEM / 2023 Association of Washington Cities Voting Delegates / Appointed Dexter, Miller, Schromen-Wawrin J. Contracts & Purchasing 1. MOVED TO CONSENT Replacement of the City’s Enterprise Resource Planning System ......................................... J-1 2. MOVED TO CONSENT Amendment to the Agreement with SoftResources, LLC for Enterprise Resource Planning System Professional Services ...................................................................................................................................................... J-120 3. MOVED TO CONSENT Radio Over Internet Protocol Radio Console Upgrade........................................................... J-130 4. MOVED TO CONSENT PK0819 City Pier Railing Replacement Project– Change Order ............................................ J-134 K. Council Reports June 6, 2023 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. L. Information City Manager Reports: 1. Public Works & Utilities Construction Status Report .................................................................................................... L-1 2. Monthly Update on Past Due Utility Accounts - May ..................................................................................................... L-2 3. Building Permit Report .................................................................................................................................................... L-3 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment – 10:14 p.m.