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Home My WebLink About07182023 Agenda SummaryJuly 18, 2023 Port Angeles City Council Meeting Page 1 July 18, 2023 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:00 p.m. – Joint Meeting with Clallam County Commissioners Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Water and Wastewater Recognition C. Public Comment Public comment was received. D. Late Items None. E. Consent Agenda | Approved 5-0 1. City Council Minutes of July 5, 2023 / Approve .............................................................................................................E-1 2. Expenditure Report: From June 24, 2023 to July 7, 2023 in the amount of $2,487,491.05 / Approve............................E-4 3. PULLED FROM CONSENT ............................................................................................................................................. E- 4. Chip Seal-Reject Bid / Reject all the bids received for the 2023 Chip Seal Project, CON-2023-18 and direct staff to re-bid the work after completing the actions described in the memo in the Council packet. .........................................................E-22 5. Award Sidewalk Trip Hazard Removal Contract / Authorize the contract award for 2023 Sidewalk Trip Hazard Removal to Precision Concrete Cutting of Provo, UT in an amount not to exceed $50,046.50; and authorize the City Manager to sign contract agreements and make minor modifications where necessary............................................................................E-24 6. G-2 Renewal of Ordinance to Suspend Select Permit Fees Until September 1, 2024 / Conduct 1st Reading / Waive 2nd Reading / Adopt Ordinance ............................................................................................................................................. G-1 7. J-1 Wastewater Capacity Improvement Amendment Professional Services Agreement / Approve Amendment 1 to the Wastewater Capacity Improvement Design Services-Professional Services Agreement with Kennedy Jenks Consultants increasing the total contract value by $86,105.00 to a new not to exceed amount of $559,652.00, extend the agreement expiration date to April 30, 2024, and authorize the City Manager to sign and implement the Amendment and to make minor modifications to the agreement, as necessary .................................................................................................................. J-1 8. J – 2 Ecology Pollution Prevention Assistance Grant Agreement and Acceptance / Approve Interagency Agreement No C2400027, enabling the City to receive reimbursement compensation of up to $229,346.76 for continuing the Pollution Prevention Assistance Program over the next two years and authorize the City Manager to execute and administer Agreement and make minor modifications, as necessary ................................................................................................ J-13 July 18, 2023 Port Angeles City Council Meeting Page 2 9. J – 3 PenCom Notification Software Contract / Authorize the City Manager to sign a software contract with Hiplink for a period of 5 years in an amount not to exceed $140,000.00 and to make minor modifications if necessary .................... J-39 10. J – 4 Bilateral Transfer of Energy Conservation Funds / Authorize the City Manager to negotiate and execute a bilateral transfer agreement with Eugene Water and Electric Board in an amount of $400,000 with a return amount to the city of $100,000 by EWEB of in the next rate period which begins on October 1, 2023, and to make minor modifications to the agreement as needed ....................................................................................................................................................... J-51 11. J – 5 Vehicle Purchase – Replacement of Fire Department Medic Unit #7201 / Approve the purchase and outfitting of a new Fire Department Medic Transport Unit and authorize the City Manager to sign a contract for the purchase and outfitting in an amount not to exceed $230,000.00, and make minor modifications as necessary, and authorize the City Manager to surplus the #7201 chassis once the new unit is placed into service ................................................................................. J-53 PULLED FROM CONSENT – E – 3 City Hall Parking Lot Bid Rejection / Reject all bids received for the East City Hall Parking Lot Local Improvement District Retrofit Project, CON-2023-28 and direct staff to re-bid the work after completing the actions identified below in this memo. Motion approved 4-0 with Suggs recused from the vote. F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Opioid Settlement Funding Application Period / Opened Public Hearing for Public Testimony / Closed the Public Hearing / Action Followed Approved 5-0........F-1 2. Closeout Public Hearing regarding the Community Development Block Grant (CDBG) for Public Services Provided to Households Impacted by the Coronavirus Pandemic Closeout / Opened Public Hearing for Public Testimony / Closed the Public Hearing / Authorization Approved 5-0...............F-4 G. Ordinances Not Requiring Council Public Hearings 1. Second Amendment to the 2023 Budget / Conducted 1st Reading / Continued to August 15 2. ADDED TO CONSENT AGENDA / G-2 Renewal of Ordinance to Suspend Select Permit Fees Until September 1, 2024 / Adopted Ordinance # 3716 ........................................................................................................................................... G-10 H. Resolutions Not Requiring Council Public Hearings 1. Transportation Benefit District Tax Increase Resolution / Action item approved 5-0.....................................................H-1 I. Other Considerations 1. Pronunciation Exercise: Pebble Beach Park - sŋaʔŋáʔant cáwŋən ʔəssaqɬúŋt / Guest Speaker Wendy Sampson / Presentation and Discussion ...........................................................................................................................................I-1 2. Discussion of Council 2024 Budget Goals / Council Discussion.............................................I-2 J. Contracts & Purchasing 1. MOVED TO CONSENT AGENDA ............................................................................................................................... J-1 2. MOVED TO CONSENT AGENDA ............................................................................................................................... J-13 3. MOVED TO CONSENT AGENDA ............................................................................................................................... J-39 4. MOVED TO CONSENT AGENDA ............................................................................................................................... J-51 5. MOVED TO CONSENT AGENDA ............................................................................................................................... J-43 K. Council Reports L. Information City Manager Reports: 1. Monthly Update on Past Due Utility Accounts - June ..................................................................................................... L-1 2. 2022 Year-End Financial Report ................................................................................................................................ L-2 3. 2023 January-June Building Permit Report ..................................................................................................................... L-28 M. Second Public Comment No public comment was received. July 18, 2023 Port Angeles City Council Meeting Page 3 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. M. Executive Session Adjournment – 9:11 p.m.