HomeMy WebLinkAbout09052023 Agenda SummarySeptember 5, 2023 Port Angeles City Council Meeting Page 1
September 5, 2023
City of Port Angeles Council Meeting Agenda Summary
This meeting was conducted as a hybrid meeting.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
1. Recovery Month Proclamation
C. Public Comment
Public comment was received.
D. Late Items
City Manager West pulled item J-4 Bird Ride, Inc. Program Update and Extension from the agenda and said it will be back before
Council at a future meeting. At the request of Council member Suggs, Mayor Dexter added a Discussion on the Elwha Timber Harvest
and Next Steps to be placed on the agenda as item I-4. Hearing no objection, the Mayor added the matter to the agenda.
E. Consent Agenda | Approved 6-0
1. ITEM PULLED FROM CONSENT AGENDA – E-1 City Council Minutes of August 15, 2023
2. Expenditure Report: From August 5, 2023 to August 25, 2023 in the amount of $4,266,460.98 / Approve
3. Clallam County Interlocal Agreement for Automatic Aid / Approve the Interlocal Agreement for Automatic Aid and authorize
the City Manager to sign the agreement and make minor modifications as necessary.
4. Milsoft Electric System Modeling Software Purchase / 1) Award a Software Purchase and License Agreement for Milsoft
Engineering Analysis software and database conversion tool with Milsoft Utility Solutions of Abilene, TX, in the amount of
$54,060.00, including applicable taxes and, 2) authorize the City Manager to execute all documents necessary to complete
the purchase and to make minor modifications to the agreement if necessary.
5. Vehicle Purchase / Replacement of Wastewater Division Vehicle #4600 / 1) Approve the purchase of a new Wastewater
Division Pickup that is the functional equivalent of existing vehicle #4600 from Bud Clary Ford, for an amount not to exceed
$49,205.63, including tax and accessories, and 2) Authorize the City Manager to approve and execute the final purchase
documents and to complete the purchase, and 3) Authorize the City Manager to surplus vehicle #4600, and to dispose of that
vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet
6. Vehicle Purchase / Replacement of Finance Department Pickup #194 / 1) Approve the purchase of a new Finance
Department Pickup that is a functional equivalent of existing vehicle #194 from Bud Clary Ford for an amount not to exceed
$54,800.97, including tax and accessories, and 2) Authorize the City Manager to approve and execute the final purchase
documents and to complete the purchase and 3) Authorize the City Manager to surplus vehicle #194, and to dispose of that
vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
7. Vehicle Purchase / Replacement of Light Operations Division Vehicle #135 / 1) Approve the purchase of a new Light
Operations Division Vehicle that is the functional equivalent of existing vehicle #135 from Bud Clary Ford for an amount not
to exceed $54,800.97, including tax and accessories and 2) Authorize the City Manager to approve and execute the final
purchase documents and to complete the purchase and 3) Authorize the City Manager to surplus vehicle #135, and to dispose
of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
8. Vehicle Purchase / Replacement of Light Operations Division Vehicle #133 / 1) Approve the purchase of a new Light
Operations Division Vehicle that is the functional equivalent of existing vehicle #133 from Bud Clary Ford for an amount not
September 5, 2023 Port Angeles City Council Meeting Page 2
to exceed $54,800.97, including tax and accessories, and 2) Authorize the City Manager to approve and execute the final
purchase documents and to complete the purchase, and 3) Authorize the City Manager to surplus vehicle #133, and to
dispose of that vehicle in a commercially reasonable manner, upon addition of the new vehicle to the City fleet.
9. Landfill Beach Nourishment CON 2023-19 Final Acceptance / Accept the Landfill Beach Nourishment project CON 2023-19
as complete, and authorize staff to proceed with project closeout, and release the retainage upon receipt of all required
clearances.
10. Olympic Discovery Trail On-Call Maintenance Final Acceptance / Accept the Olympic Discovery Trail Maintenance
Contract CON 2021-23 as complete, and authorize staff to proceed with project closeout, and release the 5% retainage upon
receipt of all required clearances.
11. Byrne JAG Agreement and Grant Acceptance / Accept the grant offered by BJA in the amount of $13,700 for enhancement of
the PAPD and Clallam Sheriff body worn camera programs and authorize the City Manager to sign the required
memorandum of understanding, to implement and approve all actions necessary to accomplish the purposes of the grant and
to make minor modifications to the contract if necessary.
12. Ratification of Declaration of Emergency / Pass the attached resolution, affirming and ratifying the Declaration of
Emergency issued by the Acting City Manager on August 28, 2023. Pass resolution # 06-23
13. ITEM MOVED FROM G-3 - Decant Facility Property Annexation / Conduct 1st Reading / Waive the 2nd Reading and Adopt
Ordinance
14. ITEM MOVED FROM I-1 - Association of Washington Cities Alternative Response Grant Award / 1) Accept the grant
offered by AWC in the amount of $308,000 for enhancement of the Alternative Response Team and, 2) authorize
the City Manager to sign the grant funding contract, to implement and, 3) approve all actions necessary to
accomplish the purposes of the grant, and to make minor modifications to the contract if necessary.
15. ITEM MOVED FROM J-1 - Vehicle Purchase / Replacement of Parks Department Vehicle #4328 / 1. Approve the
purchase of a new Parks Department Flatbed Truck that is the functional equivalent of existing vehicle #4328
from Bud Clary Ford for an amount not to exceed $117,480.85, including tax and accessories, 2. Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase, 3. Authorize
the City Manager to surplus vehicle #4328, and to dispose of that vehicle in a commercially reasonable manner,
upon addition of the new vehicle to the City fleet.
16. ITEM MOVED FROM J-2 - Vehicle Purchase / Replacement of Wastewater Division Vehicle #1616 / 1. Approve the
purchase of a new Wastewater Division Service Truck that is the functional equivalent of existing vehicle #1616
from Bud Clary Ford for an amount not to exceed $102,192.69, including tax and accessories, 2. Authorize the
City Manager to approve and execute the final purchase documents and to complete the purchase, 3. Authorize
the City Manager to surplus vehicle #1616, and to dispose of that vehicle in a commercially reasonable manner,
upon addition of the new vehicle to the City fleet.
17. ITEM MOVED FROM J-3 - Signal Controller Grant Amendment / 1) Accept the increased grant funding from WSDOT
in the new amount of $5,654,520 and, 2) authorize the City Manager to execute all documents necessary to accept
the increased grant and to make minor modifications as necessary.
1. ITEM PULLED FROM THE CONSENT AGENDA City Council Minutes of August 15, 2023/ Approved 6-0 with Miller
recused from the vote.
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Transportation Benefit District Ordinance / Conducted 1st reading / Continued to September 19 .................................... G-1
2. Port Angeles Municipal Code Re-Envisioning Fee Schedule & Re-Envisioning Adopting Status Quo / Adopted Ordinance
#3721 / Passed Resolutions #07-23 and #08-23/ Approved 7-0 ........................................................................................ G-7
3. MOVED TO CONSENT AGENDA Decant Facility Property Annexation / Conducted 1st Reading / Waived the 2nd Reading /
Adopted Ordinance #3720 7-0 ........................................................................................................................................ G-157
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
I. Other Considerations
1. MOVED TO CONSENT AGENDA Association of Washington Cities Alternative Response Grant Award ......... I-1
2. Stage 3 Water Notice / Authorized / Approved 7-0 .................................................................................................. I-21
September 5, 2023 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to
receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may
choose to seek public opinion through the public hearing process.
3. Wastewater Comp Plan / Presentation ..................................................................................................................... I-23
4. LATE ITEM / Discussion on the Elwha Timber Harvest and Next Step / Approved 7-0
J. Contracts & Purchasing
1. MOVED TO CONSENT AGENDA Vehicle Purchase / Replacement of Parks Department Vehicle #4328
2. MOVED TO CONSENT AGENDA Vehicle Purchase / Replacement of Wastewater Division Vehicle #1616
3. MOVED TO CONSENT AGENDA Signal Controller Grant Amendment
4. PULLED FROM THE AGENDA Bird Ride, Ince. Program Update and Extension
K. Council Reports
L. Information
City Manager Reports:
1. Verbal Update on August 26th Water Main Break
2. Mid-Year Budget Status Report ...................................................................................................................................... L-1
M. Second Public Comment
Public comment was received.
Adjournment – 9:52 p.m.