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Home My WebLink About11212023 Agenda SummaryNovember 21, 2023 Port Angeles City Council Meeting Page 1 November 21, 2023 City of Port Angeles Council Meeting Agenda Summary This meeting was conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order – Special Meeting at 5:30 p.m. - An executive session under RCW 42.30.110(1)(f) to receive and evaluate complaints or charges brought against a public officer or employee. Call to Order – Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment Public comment was received. D. Late Items Council member Schromen-Wawrin made the request to move item L-4 under Information, the Short-term Rental Update to Other Considerations as item I-3. Hearing no objections to the change, the Mayor adjusted the agenda. E. Consent Agenda | Approved 7-0 1. City Council Minutes of October 17, 2023 ...................................................................................................................... E-1 2. Expenditure Report: From October 28, 2023 to November 10, 2023 in the amount of $5,598,612.51 ........................... E-6 3. Memorandum of Understanding with Port Angeles Youth Basketball Amendment / 1.) Approve and authorize the City Manager to sign a Memorandum of Understanding between the City of Port Angeles and Port Angeles Youth Basketball and; 2.) Authorize the City Manager to make minor modifications to the agreement if necessary. ........................................ E-26 4. Agreement for Services with FirstDue / 1) Award a contract to Services Locality Media, Inc. dba First Due for software-as- a-service for Personnel Scheduling/Management and Assets & Inventory tracking and; 2) authorize the City Manager to execute the Agreement for Services and all other necessary documents to complete the Agreement for Services and to make minor modifications to the contract if necessary. ............................................................................................................ E-31 5. Police Range Cover Construction, CON-2023-31, Award Construction Contract / 1)Award a construction contract to N&N Construction of Port Ludlow, WA to build the pole building cover at the police gun range for $46,516.00, including applicable taxes, and; 2) authorize the City Manager to sign and to make minor modifications to the contract as necessary. ........................................................................................................................................................................ E-41 6. Material Purchase: Electrical Underground Cables –2023 Purchase / Award and authorize the City Manager to sign a contract with WESCO Distribution, Inc. through the SourceWell cooperative purchasing agreement, for 15,000 feet of electrical underground cable at a price of $88,372.35 including sales tax, and to make minor modifications to the contract as necessary. ........................................................................................................................................................................ E-43 7. Amendment to Safety Training Contract SVC-2022-66 / Approve and authorize the City Manager to sign Amendment 2 to the Northwest Safety Services, LLC contract SVC-2022-66 increasing the total contract value by $13,882.80 to a new not to November 21, 2023 Port Angeles City Council Meeting Page 2 PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. exceed amount of $32,392.84, extend the agreement expiration date to December 31, 2024, add twelve (12) additional days of training, and to make minor modifications to the agreement, as necessary. .............................................................. E-44 8. Locomotive #4 Asbestos Abatement Removal- PK0316 / 1.) Approve and authorize the City Manager to sign a contract with Bullseye Abatement Services, LLC out of Puyallup, WA in the amount of $58,800.52 and; 2.) Allow the City Manager to make minor modifications if necessary. .................................................................................................................................... E-49 9. ADDED TO CONSENT AGENDA 2023 Budget Amendment #3 / 1. Conduct the first reading of the 2023 Budget amendment #3 ordinance; and 2. Continue to the December 5th Council meeting. 10. ADDED TO CONSENT AGENDA / Annual ITD Lease, License, and Maintenance Subscriptions / 1) Approve the purchase of additional Microsoft server core licenses from SHI in the amount of $116,579.64 including tax, 2) PowerEdge R390, R440, R730 server hardware maintenance in the amount of $8,277.60, 3) approve Citywide copier leases through Pacific Office Equipment from the NASPO Contract #140595 for a period of five years in an amount not to exceed $44,037.24 annually, including tax, plus monthly usage and maintenance costs, and 4) allow the City Manager to administer the purchase and make minor modifications if necessary. F. Public Hearings | 6:30 p.m. or Soon Thereafter 1. Property Tax Levy / Continue Public Hearing / Close Public Hearing / Conduct 2nd Reading / Adopted Ordinance # 3724/ Passed Resolution # 11-23 ............................................................................................................................................. F-1 2. 2024 Budget / Opened Public Hearing / Continued Public Hearing / Conducted 1st Reading / Continued to December 5... ......................................................................................................................................................................................... F-9 G. Ordinances Not Requiring Council Public Hearings 1. 3rd Amendment of the 2023 Budget / Conduct 1st Reading / Continue to December 5 ................................................... G-1 H. Resolutions Not Requiring Council Public Hearings I. Other Considerations 1. 4PA Presentation 2. 2024 Legislative Priorities / Council Discussion ............................................................................................................. I-1 3. MOVED TO OTHER CONSIDERATION / Short-term Rental Update ......................................................................... L-5 J. Contracts & Purchasing 1. Annual ITD Lease, License, and Maintenance Subscriptions / Approve ......................................................................... J-1 2. AMENDED TO INCLUDE - City Pier Vicinity Repairs, CON-2019-36, Award Construction Contract / Award and Authorize K. Council Reports L. Information City Manager Reports: 1. Press Release: Stage III Water Shortage Rescinded ....................................................................................................... L-1 2. Annual Building Permit Report ....................................................................................................................................... L-2 3. Public Works Construction Status Report ....................................................................................................................... L-3 4. MOVED TO OTHER CONSIDERATION / Short-term Rental Update ......................................................................... L-5 5. Public Works Consultants Report .................................................................................................................................... L-15 M. Second Public Comment Public comment was received. Adjournment – 10:17 p.m.