HomeMy WebLinkAbout12172024 CC MinutesCITY OF PORT ANGELES
CITY COUNCIL
December 17, 2024
This meeting was conducted as a hybrid meeting.
CALL TO ORDER SPECIAL MEETING
Mayor Dexter called the special meeting of the Port Angeles City Council to order at 4:00 p.m.
Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab,
and Suggs.
Members Absent: None.
Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey.
EXECUTIVE SESSION
Based on input from City Attorney William Bloor, Mayor Dexter announced the need for the City Council to hold an
Executive Session under the authority of RCW 42.30.110(1)(g), in order to review the performance of a public
employee and a closed session under the authority of RCW 42.30.140(4)(b) to adopt the position to be taken during
the course of professional negotiations. The Mayor stated the meeting would take a full two hours. Council then
moved to the Jack Pittis Conference room to conduct the hybrid executive session. Once the executive session was
completed, Council returned to the Council Chambers for their regular meeting at 6:00 p.m.
ADJOURNMENT
Mayor Dexter adjourned the Special Meeting at 6:03 p.m.
CALL TO ORDER -REGULAR MEETING
Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:03 p.m.
ROLL CALL
Members Present: Mayor Dexter, Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs.
Members Absent: Deputy Mayor Carr.
Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat,
K. Hatton, Smith, S. Carrizosa, D. Sharp, S. Curtin, and A. Fountain.
Clerk's note: Deputy Mayor Carr was present for the Executive Session and not in attendance during the regular
meeting.
It was moved by Schwab and seconded by Miller to:
Excuse Deputy Mayor Carr from the meeting.
Motion carried 6-0.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
Cliff Fors, residing outside city limits, spoke on the new general city business license.
Steve Luxton, city resident, spoke on the new general city business license and the 935 West loth Street Property
Purchase matter on the agenda for Council consideration.
PORT ANGELES CITY COUNCIL MEETING — December 17, 2024
James Taylor, city resident, spoke about a vehicle purchase on the agenda.
CONSENT AGENDA
At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added items G-2 Utility
Base Rate Voluntary Shutoff of Service, H-1 Final Allocation of American Rescue Plan Act Funding, Resolution
Authorizing the Redemption of the 2015 Electric Revenue Refunding Bonds Prior to Maturity, H-3 / Resolution
Amending the City's Master Fee Schedule, J-1 935 W. 10`h Street Real Property Purchase for Affordable Housing,
J-2 8th Street Paving Construction Contract CON-2024-05 — Award, J-3 Moetivations, Inc Dispatch on Demand
Service Agreement, J-4 Washington State Transportation Improvement Board Grant Acceptance: Marine Drive
Paving — Hill Street to Mill Bridge Project (TR0324), J-5 Washington State Transportation Improvement Board
Grant Acceptance: ADA Peabody Street Lauridsen Boulevard to First Street Project (TR0716), J-6 Contract
Award Transmission Main Replacement and Directional Boring Design Services PSA-2024-13 to the Consent
Agenda.
It was moved by Schwab and seconded by Miller to approve the Consent Agenda to include:
l . City Council Minutes of December 3, 2024 / Approve
2. Expenditure Report: From November 23, 2024 to December 6, 2024 in the amount of $2, 717,504.36 /Approve
3. Tree Trimming CON-2024-14 —Final Acceptance / Accept the Tree Trimming Project CON2024-14 as
complete, and authorize staff to proceed with project closeout, and release the retainage funds upon receipt of
all required clearances.
4. Decant Facility Design — Amendment 5 (PSA-2020-13) l Approve Amendment No. 5 to the Decant Facility
Design -Professional Services Agreement with KPFF Consulting Engineers, PSA-2020-13, increasing the total
contract value by $40,000 to a new not to exceed amount of $390,454, and extend the agreement expiration
date to June 30, 2025, and authorize the City Manager to execute all contract -related documents, to administer
the contract, and to make minor modifications, as necessary.
5. Water System Modeling Support — Contract Amendment No. 5 (PSA-2019-11) l Approve the Professional
Service Agreement PSA-2019-11 Amendment No. 5 for the Water System Modeling Support to R112
Engineering, Inc. of Bothell, WA increasing the total contract value by $85,000.00 to a new not -to -exceed
amount of $199,000.00; extend the agreement expiration date to December 31, 2026; and authorize the City
Manager to execute all contract -related documents, to administer the contract, and to make minor
modifications to the agreement as necessary.
6. Wastewater Treatment Plant On -Call Boiler & HVAC Services CON-2024-39 / Approve a WWTP boiler and
HVAC on -call maintenance and repair service contract with MacDonald -Miller Facility Solutions, LLC, CON-
2024-39 for an annual contract not -to -exceed value of $10, 000, with the option to renew for additional years
not exceeding three (3); and authorize the City Manager to approve and execute all contract -related
documents, to administer the contract, and to make minor modifications as necessary.
7. Department of Energy/Bonneville Power Administration Grant - Award / Accept the Department of Energy
grant through the Bonneville Power Administration (BPA) Energy Conservation Direct Fund Demonstration
Award in the amount of $228,000 and authorize the City Manager to execute all grant -related documents, to
administer the grant, and to make minor modifications as necessary.
8. Equipment Purchase — Replacement of Police Patrol Vehicles / Approve the purchase of three Police
Department 2025 Ford Interceptor SUVs that are the functional equivalent of existing vehicles #0913, #1314
and #6101, for an amount not to exceed $276,195, including taxes and accessories. Authorize the City Manager
to approve and execute the final purchase documents, to complete the purchase, and to make minor
modifications as necessary. Authorize the City Manager to surplus vehicles #0913, #1314, and #6101, and to
dispose of those vehicles in a commercially reasonable manner, upon addition of the new vehicles to the City
Fleet.
9. Aurelian Al Non -Emergency Call Stacking / Authorize the City Manager to sign the agreement with Aurelian in
the not -to -exceed amount of $65, 000 annually and to make minor modifications as necessary.
10. MOVED TO CONSENT AGENDA G-2 / Utility Base Rate — Voluntary Shutoff of Service 1) Conduct the
second reading of the ordinance amending section 13.16.010 of the Port Angeles Municipal Code relating to
Utility Account Fees, and 2) Adopt the ordinance.
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PORT ANGELES CITY COUNCIL MEETING — December 17, 2024
11. MOVED TO CONSENT AGENDA H-1 / Final Allocation of American Rescue Plan Act Funding
Approve the amendment to the Agreement for the Boys and Girls Club of the Olympic Peninsula extending the
end date from December 31, 2024 to December 31, 2025, 2) approve the amendment to the Agreement for Habitat
for Humanity of Clallam County extending the end date from December 31, 2024 to December 31, 2025, 3) Pass
the resolution approving the re -obligation of $87,500 from ARPA funding originally obligated to housing to the
Fire Hall HVAC replacement and the obligation of remaining available ARPA funds in the amount of $198,290
for use on the Fire Hall HVAC replacement project.
12. MOVED TO CONSENT AGENDA H-2 / Resolution Authorizing the Redemption of the 2015 Electric
Revenue Refunding Bonds Prior to Maturity / 1) Pass the resolution authorizing the redemption of the 2015
Electric Revenue Refunding bonds prior to maturity.
13. MOVED TO CONSENT AGENDA H-3 / Resolution Amending the City's Master Fee Schedule / 1) Pass the
resolution amending the City's Master
14. MOVED TO CONSENT AGENDA J-1935 W. 10`' Street Real Property Purchase for Affordable Housing / 1)
Approve the purchase of real property located at 935 W. 10" Street for the purchase price of $189,000 and
authorize the City Manager to execute all documents and approve all actions necessaryto complete the purchase
of the property, and 2) authorize the City Manager at his discretion, after the purchase is complete, to prepare
and publish an RFP seeking proposals for development of affordable housing on that property.
15. MOVED TO CONSENT AGENDA J-2 8th Street Paving Construction Contract CON-2024-05 — Award /
Award the 8th Street Paving Project (CON-2024-05) base bid to Titan Earthwork, LLC of Pacific, WA in the
amount of $2,117,692.00, including applicable taxes, and 2) authorize the City Manager to execute all contract -
related documents, to administer the contract, and to make minor modifications to the contract if necessary.
16. MOVED TO CONSENT AGENDA J-3 Moetivations, Inc Dispatch on Demand Service Agreement / 1)
Authorize the City Manager to sign the agreement with Moetivations Inc. and make minor modifications as
necessary.
17. MOVED TO CONSENT AGENDA J-4 Washington State Transportation Improvement Board Grant
Acceptance: Marine Drive Paving — Hill Street to Mill Bridge Project (TR0324) / 1) Accept the Washington
State Transportation Improvement Board (TIB) design and construction grant in the amount of $531,248, and
2) Authorize the City Manager to approve and execute all grant -related documents, to administer the grant, and
to make minor modifications as necessary.
18. MOVED TO CONSENT AGENDA J-5Washington State Transportation Improvement Board Grant
Acceptance: ADA Peabody Street — Lauridsen Boulevard to First Street Project (TR0716) Accept the
Washington State Transportation Improvement Board (TIB) design and construction grant in the amount of
$590,439 and authorize the City Manager to approve
19. MOVED TO CONSENT AGENDA J-6 /Contract Award Transmission Main Replacement and Directional
Boring Design Services PSA-2024-/ Award the Professional Service Agreement for the Transmission Main
Replacement and Directional Boring Design Services to Jacobs Engineering for the not to exceed amount of
$679,028 and authorize the City Manager to execute all contract -related documents, to administer the contract,
and to make minor modifications as necessary.
City Manager Nathan West spoke to item J-1, 935 W. 10' Street Real Property Purchase for Affordable Housing, to
address questions that were raised during public comment. Director of Public Works & Utilities Scott Curtin spoke to
item E-8, Equipment Purchase — Replacement of Police Patrol Vehicles, to address questions that were raised during
public comment.
Council discussion followed.
Motion carried 6-0.
PUBLIC HEARINGS
1. Municipal Code Update 24-125 to the Port Angeles Municipal Code, Amending Chapters 2.18, 16.04,
16.08, 16.09, 16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45 17.96, and 18.02 relating to
RCW 36.70B Local Project Review Updates and Senate Bill (SB) 5290 Requirements for Project
Permit Procedures
Deputy City Manager Calvin Goings provided background on the matter which included Municipal Code Update
24-125 which addresses required amendments to the Port Angeles Municipal Code necessary to implement SB 5290
and Chapter 36.70B RCW. Deputy City Manager Goings stated City staff utilized the SB 5290 code update process
to create a clearer procedural process for all project permits the City reviews and noted the updates are procedural
in nature and focus on review criteria and do not alter existing zoning regulations or permitted uses within
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PORT ANGELES CITY COUNCIL MEETING — December 17, 2024
the city. He spoke to changes to the original proposal from the December 3, 2024 public hearing, and
noted two corrections.
At 6:33 p.m. the Mayor continued the Public Hearing.
Steve Luxton, city resident, spoke in favor of the proposed code revisions.
Marolee Smith, city resident, spoke in opposition of the municipal code updates as presented.
Mayor Dexter conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO.3742
AN ORDINANCE of the City of Port Angeles, Washington amending portions of Chapters 2.18, 16.04, 16.08, 16.09,
16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45, 17.96, and 18.02 of the Port Angeles Municipal Code.
Community Services Deputy Director and Community and Economic Development Manager Shannen Cartmel
provided clarifying information to the appeals process.
It was moved by Miller and seconded by Schwab to:
Adopt the ordinance of the City of Port Angeles, Washington amending portions of Chapters 2.18, 16.04, 16.08, 16.09,
16.10, 16.12, 16.14, 17.13, 17.19, 17.31, 17.37, 17.44, 17.45, 17.96, and 18.02 of the Port Angeles Municipal Code
and include the amendments recommended by staff to include changes to Chapter 18.02, to clarify that any reference
to permit Timelines of 65, 100, 170 days shall be changed to clarify they are calendar days. And the recommendation
the final version of 18002.110(B) would read Commercial, Industrial, and Multi -family uses — additional application
requirements. In addition to the general information required under subsection (A) of this section, all project permit
applications involving commercial, industrial, and multi -family uses supporting more than four units and 5,000 or
more square feet of impervious surface shall include a site plan prepared by a civil engineer, architect, and/or landscape
architect licensed in the state of Washington that includes or graphically depicts the following information.
Motion carried 6-0.
ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS
1. Code Re -Envisioning: Title 2 — Boards, Committees, and Commissions
Manager West presented the matter, provided clarification to a number of the larger updates, and spoke to an addition
to the Lodging Tax Advisory Committee Chapter 2.70.020 which specifies members of that committee will serve two-
year terms instead of the four-year terms standard to the other committees, and a requirement for OPMA and ethics
training for all board members added at 2.25.055, to include a requirement that youth members must live in City limits
is at 2.25.035, and a clarification that youth member terms are a minimum of 1 year, renewable up to 4 years added at
2.25.030.
Mayor Dexter conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO.3743
AN ORDINANCE of the City of Port Angeles, Washington repealing and replacing Sections of the Port Angeles
Municipal Code relating to the Advisory Boards, Committees and Commissions.
It was moved by Schwab and seconded by Miller to:
Adopt the ordinance and authorize the City Clerk to make grammar and formatting revisions to ensure accuracy and
internal consistency.
Motion carried 6-0.
The Mayor recessed the meeting for a break at 7:03 p.m. The meeting reconvened at 7:10 p.m.
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PORT ANGELES CITY COUNCIL MEETING — December 17, 2024
OTHER CONSIDERATIONS
1. City Manager Evaluation/Contract
Mayor Dexter presented the matter, provided contractual requirements relative to the City Manager position, and
provided information, and thanked Manager West for his work as a City Manager.
It was moved by Schwab and seconded by Miller to:
Authorize Mayor Dexter, to approve and execute a contract with City Manager Nathan West and to make either by
amendment or addendum the following changes to the contract:
• A vehicle allowance increase from 5400 to $600 a month.
• Deferred compensation amount increased from 3% to 6%.
• Cover the premium for a long-term care insurance based on the state mandate.
• Add an indemnification clause, language to be decided when we sit down to work on the contract.
• The length of required notice is increased from 30 to 60 days.
• Add an annual wellness reimbursement of up to a thousand dollars for gym, pool, etc.
• Catch-up compensation of $13,500 in 2025, the same amount in 2026 and in 2027. This compensation does not
become part of the base salary.
• Add a $25,000 catch up compensation to base salary in 2028.
• Add language to section three, subsection five, "and any additional steps or increases to salary as approved by
City Council ".
Motion carried 6-0.
Manager West expressed his appreciation for the position, the community, and the leadership of Council and City
staff. He spoke about the past year's accomplishments and positive changes to come in the next two years with the
implementation of the Strategic Plan.
CITY COUNCIL REPORTS
Council member Suggs spoke about attendance at Municipal Resources Committee meeting and informed Council of
the passage of their 5-year Strategic Plan.
Council member Meyer wished everyone a Merry Christmas.
Council member Schwab spoke about a meeting Olympic Peninsula Tourism Commission meeting.
Mayor Dexter reminded Council there would be no packet for the January 7, 2025 meeting.
No other reports were given.
INFORMATION
Manager West spoke regarding the upcoming visit from staff and students from Mutsu City, Japan. He reminded
Council of the Winter Ice Village take-over, spoke to the building report in the packet, noting permit counts and
expressed his appreciation for Community and Economic Development staff.
SECOND PUBLIC COMMENT
Jack Carlsen, city resident, spoke about fish barriers.
ADJOURNMENT
There being no further business to come before the Council, the Mayor adjourned the meeting at 7:24 p.m.
11t_1__
Kate l5exter, Mayor
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