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Home My WebLink About01212025 CC MinutesCITY OF PORT ANGELES CITY COUNCIL January 21, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:30 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin (attending virtually), Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session. City Attorney William Bloor stated the meeting would be held under the authority of RCW 42.30.110(l)(i) to discuss potential litigation with legal counsel. He stated the meeting would last until 5:55 p.m. and that no action would be taken. The Executive Session convened at 5:30 p.m. Council moved to the Jack Pittis Conference room and held the virtual meeting. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:55 p.m. Council returned to Council Chambers at 5:55 p.m. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin (attending virtually), Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, S. Curtin and A. Fountain. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Reverend Martin Luther King Jr. Recognition Mayor Dexter read a proclamation in recognition of Martin Luther King Jr. Day which highlighted the many contributions to equality and justice made by Dr. King and called on residents to strive for the same ideals. PUBLIC COMMENT James Taylor, city resident, spoke about expenses listed in the expenditure report in the City Council packet. Kel Britten, city resident, thanked Council for recognizing mobile food vendors. Susie Blake, city resident, spoke in opposition to the traffic circle grant acceptance on the agenda for consideration. PORT ANGELES CITY COUNCIL MEETING — January 21, 2025 CONSENT AGENDA At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added J-2 2025 Wastewater Modeling Services PSA-2025-01 to the Consent Agenda. At the request of Council member Suggs, Mayor Dexter pulled E-9 Washington State Department of Transportation Highway Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220, and at the request of Council member Schromen-Wawrin, Mayor Dexter pulled item E-2 Expenditure Report: From December 7, 2024 to January 10, 2025 from the agenda. It was moved by Carr and seconded by Schwab to approve the Consent Agenda to include: 1. City Council Minutes of December 17, 2024 / Approve 2. PULLED FROM CONSENT AGENDA Expenditure Report: From December 7, 2024 to January 10, 2025 in the amount of $6,994,169.29 3. Traffic Signal Sensor Camera System for 8th/Cherry Street Intersection — Purchase TR0119 / 1) Approve the purchase of the 8 th and Cherry Street Traffic Signal Sensor Camera System from Western Systems of Everett, WA for an amount not to exceed $36,832.24, including applicable taxes and; 2) authorize the City Manager to execute a purchase related documents and make minor modifications as necessary. 4. Decant Facility Construction Inspection, PSA-2024-34, Amendment No.I / 1) Approve Amendment No. I to the professional services agreement PSA-2024-34 with Krazan & Associates to increase the contract value by $12,000 to bring the total professional services agreement not to exceed value to $36,000 and; 2) authorize the City Manager to execute all contract related documents, to administer the contract, and to make minor modifications as necessary. 5. Surveying Services — Award PSA-2025-05 / 1) Award a professional services agreement for surveying services to Wengler Surveying & Mapping of Port Angeles, WA PSA-2025-05 for a not to exceed contract amount of $75,000, with an agreement expiration date ofDecember 31, 2026, and; 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 6. Lease Agreement for Mailroom Equipment with Quadient Leasing USA, Inc. / 1) Approve the attached agreement for services with Quadient Leasing USA, Inc. in the amount not to exceed $35,021.76 for a 48-month lease under NASPO/ValuePoint Contract #: CTR058809 and; 2) authorize the Finance Director to sign all documents necessary to execute and implement the lease and to make minor modifications to the lease if necessary. 7. Lease Extension Agreement with Port of Port Angeles / 1) Approve and authorize the City Manager to sign a Lease Extension Agreement with Port of Port Angeles and extend the lease as necessary until a permanent home for Parks and Recreation operations is ready for occupancy; 2) Make minor modifications to the agreement, if necessary. 8. Washington State Department of Transportation NHS Asset Management Program Grant Acceptance: First/Front Paving TRO122 / 1) Accept the Washington State Department of Transportation Highway Safety Improvement Program grant in the amount of $2,175,000.00 and authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 9. PULLED FROM THE CONSENT AGENDA / Washington State Department of Transportation Highway Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220 10. Material Purchase: Signal Heads for Traffic Signal LED Conversion / 1) Award a contract with Western Systems Inc. through the WSDOES cooperative purchasing agreement #04616, for traffic signal equipment at a price of $88,337.12 including sales tax and; 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications to the contract as necessary. 11. Cityworks Software License Agreement with Azteca Systems, Inc. / 1) Award a one-year software license agreement for Cityworks software to Azteca Systems, Inc. of Sandy, UT, for a not -to -exceed contract amount of $43,560, including applicable taxes and; 2) authorize the City Manager to execute all agreement -related documents, to administer the agreement and to make minor modifications as necessary. 12. ADDED TO THE CONCENT AGENDA - 2025 Wastewater Modeling Services PSA-2025-01 / 1) Award a Professional Services Agreement for Wastewater Modeling Support Services to Kennedy Jenks of Federal Way, WA for a not to exceed contract amount of $167,700, with an agreement expiration date of December 31, 2030, and; 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. Council discussion followed. Motion carried 7-0. Page 2 of 5 PORT ANGELES CITY COUNCIL MEETING — January 21, 2025 ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Mobile and Itinerate Vendor Ordinance Deputy City Manager Goings introduced the agenda item and introduced Associate Planner Chloe Bronson and Planning Supervisor Ben Braudrick. Associate Planner Bronson presented slides that clarified the proposed ordinance and provided clarification to questions asked by Council. Council discussion followed. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending portions of Port Angeles Municipal Code relating to mobile and itinerant vendors. The Mayor continued the matter to the February 4, 2025 meeting. The Mayor recessed the meeting for a break at 6:55 p.m. The meeting reconvened at 7:01 p.m. OTHER CONSIDERATIONS 1. Ad -Hoc Appointment Committees City Manager Nathan West provided background on the ordinance that made changes to the Port Angeles Municipal Code related to permanent committees, and spoke to the need to move forward with an efficient way to consider a number of appointments that will need to be made in consideration of the approaching expiration of many terms at the end of February. It was moved by Carr and seconded by Miller to: In accordance with the Proposed Timeline/Next Steps as detailed in the memo, approve five ad hoc appointment committees for all of 2025 with the membership as detailed in Tables 1 through 5 to review applications, interview applicants as necessary, and make recommendations to the full Council on appointments to the City's five Permanent Committees. Motion carried 7-0 2. 2025 State Legislative Priorities Manager West provided background on the matter that included Council discussions identifying a final list of legislative priorities. It was moved by Suggs and seconded by Miller to: Adopt the City's official State Legislative Priorities document for 2025, to include authorizing the City Manager to make minor modifications as necessary. Motion carried 7-0. 3. Item Moved to Other Considerations Expenditure Report: From December 7, 2024 to January 10, 2025 in the amount of $6,994,169.29 Council member Schromen-Wawrin provided background on reasons to pull the report, spoke to his time on Council and gave staff the opportunity to speak to improvements. Manager West spoke to improvements to come with the City's new ERP system and provided some clarification to public comments that were made earlier in the evening, and goals to provide more transparency to the report as the new system is integrated. It was moved by Schromen-Wawrin and seconded by Carr to: Approve the Expenditure Report: From December 7, 2024 to January 10, 2025 in the amount of S6,994,169.29. Motion carried 7-0. Page 3 of 5 PORT ANGELES CITY COUNCIL MEETING — January 21, 2025 4. Item Moved to Other Considerations Washington State Department of Transportation Highway Safety Improvement Program Grant Acceptance: Traffic Circle Program TR0220 Public Works and Utilities Director Scott Curtin spoke to the agenda item, provided background on areas in consideration, noted the matter was slated for 2026, clarified the locations of the traffic circle placements were data - driven and provided staff an understanding of why areas should be the highest priority. Council asked questions related to the project. It was moved by Carr and seconded by Suggs to: Accept the Washington State Department of Transportation Highway Safety Improvement Program grant in the amount of $2,175,000.00 and; authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council member Schromen-Wawrin thanked Council member Meyer for serving as the Clallam Transit System Chair and spoke to the need to address the sign code to address LCD signs in order to get ahead of the aesthetic design the City is intending. Council member Meyer provided a Winter Ice Village update that revealed improved numbers from the previous year, spoke of his time as Clallam Transit System Chair, spoke to North Olympic Community Media formerly with Peninsula Area Public Access, and spoke to seeing the public access channel and was happy to report seeing the channel on while in a local shop. Deputy Mayor Carr spoke to attendance at the Clallam County Lodging Tax Advisory Committee meeting and spoke to a proposed change to the Rules of Procedure to move Late Items to go before Public Comment. Council member Schwab spoke to the County's Recompete Coalition, and spoke to future updates as more committees will be meeting later in the month, future to sign code changes, and the process of changing the order of the agenda. Council member Suggs spoke about a recent Marine Resources Committee meeting, funding for upcoming projects, advocacy for continued Elwha River water protection, and shared she appreciates the detailed maps included in the packet and spoke to a recent event at the high school that was handled by law enforcement. Mayor Dexter spoke to work done by the Utility Advisory Committee and upcoming changes to the National Pollution Discharge Elimination System stormwater permit, participation in the World Development Institute class and spoke about Council outreach possibilities including coordinating with other electeds that are easily accessible by members of the public. No other reports were given. INFORMATION Manager West stated there would be no work session in January and spoke about reports in the packet that included permitting, grant and housing data. Manager West turned the meeting over to Parks and Recreation Director Corey Delikat who provided an update on the Senior Center HVAC Project. SECOND PUBLIC COMMENT James Taylor, city resident, spoke about fires dangers. Glen Barbieri, city resident, spoke about the need for ADA sidewalk improvements near the hospital and the importance of traffic safety in school zones. Justin Williamson, city resident, spoke about affordable housing and presented suggestions to improve Port Angeles revenues. Page 4 of 5 PORT ANGELES CITY COUNCIL MEETING — January 21, 2025 Susie Blake, city resident, spoke about her interest in sign code changes, the proposed mobile and itinerate vendor ordinance, busking, and drug use in Port Angeles. ADJOURNMENT There being no further business to come before the Council, the Mayor adjourned the meeting at 8:10 p.m. Kate Dexter, Mayor Page 5 of 5