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HomeMy WebLinkAboutParks 03202025 Agenda Packet PARKS, RECREATION & FACILITIES COMMISSION PARKS, RECREATION & FACILITIES COMMISSION MEETING AGENDA March 20, 2025 6:00 p.m. – Regularly Scheduled Meeting Notice is hereby given that the Parks, Recreation & Facilities Commission will meet on Thursday, March 20, 2025 starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall, or remotely via telephone or video link. The meeting is open to the public. Audio only: 1-844-992-4726 Access code: 2556 105 6030 Webinar password: VrSjrctn422 Once connected, press *3 to raise your virtual hand if you wish to make a comment. You will be notified when it is your turn to speak. This access code is good for the March 20, 2025, meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=md44e9702d7edf51aa3c7f2e8350389e6 To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. A. Call to Order: Regular Meeting at 6:00 p.m. 1. Newly appointed Commissioner introductions. B. Roll Call C. Approval of Minutes: February 20, 2025 Regular Meeting Minutes and March 05, 2025 Special Meeting Minutes. D. Public Comment E. Finance/Packet Items: None. Still awaiting 2024 year-end reporting. F. Legislation: Chair and Co-chair Assignments G. Guest Speaker: Kari Chance- Juan de Fuca of the Arts (JFFA) H. Director’s Report – Information Only 1. New Online Registration Presentation- Facility Coordinator, Carter Droz 2. Seasonals/Spring Prep 3. Key 2025/2026 Projects 4. Update on Current Projects I. Discussion J. Adjournment CITY OF PORT ANGELES PARKS, RECREATION & FACILITIES COMMISSION SPECIAL MEETING Port Angeles, Washington March 05, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER - SPECIAL MEETING: A special Parks, Recreation and Facilities Commission meeting was called to order at 6:00 p.m. ROLL CALL: Members Present: Commissioner Kiedrowski, Commissioner Andrews, Commission Collins, Commissioner McCaughan, and Student Representative Garcelon. Members Absent: Commissioner Hicks, Commissioner Hilory, and Commissioner Fischbein. DISCUSSION: The Parks, Recreation, and Beautification Commission received a presentation on the Open Public Meetings Act, Public Records Act, Roles and Responsibilities, and Ethics for Elected and Appointed Officials. ADJOURNMENT: The meeting adjourned at 8:00 p.m. _____________________________________ _______________________________ Chairperson Shanee Wimberly, Board Clerk Page 1 of 3 PARKS, RECREATION & BEAUTIFICATION COMMISSION REGULAR MEETING Port Angeles, WA February 20, 2025 The meeting was conducted as a hybrid meeting. CALL TO ORDER: The meeting was called to order by Chairperson Hodgson at 6:01 p.m. Members present: Chairperson Hodgson, Co-chairperson McGuire, Commissioner Collins, Commissioner Hilory, Commissioner Fischbein and Student Representative Garcelon. Members absent: Commissioner Kiedrowski. Staff present: Director Delikat and Acting Clerk Aubrianna Winn. APPROVAL OF MINUTES: It was moved by Collins and seconded by Hilory to: Approve the January 16, 2025 minutes. Motion carried 5-0. PUBLIC COMMENT: None. LATE ITEMS: None. FINANCE & PACKET ITEMS: Director Delikat reviewed the Revenue and Expenditure reports and informed the Commission there will not be any new updates until Finance has completed year end. GUEST SPEAKER: Port Angeles Fine Arts Center Executive Director Christine Loewe presented an update on the Port Angeles Fine Arts Center to the Commission. Executive Director Loewe spoke to her time as Executive Director, the goals of the center including inspiring the community, community enrichment, and ensuring access to all parts of the facility. Executive Director Loewe additionally spoke to the Port Angeles Fine Arts Center organizational partnerships and past and future improvements to the property. Executive Director answered Commission questions. LEGISLATION: Director Delikat provided the history of Shane Park and the construction of the project, and the issues it has faced over the years after construction. Director Delikat spoke to the tennis courts located at the park, the level of danger they create, and the plan to remove them. As part of the project, City staff will be looking to put a mitigation plan together for the adjacent wetland area. Director Delikat answered Commission questions. It was moved by Collins seconded by McGuire to: Recommendation was to proceed with the Shane Parks Tennis Court Project as listed in the 2025 City’s Work Plan. Motion passed 5-0. Page 2 of 3 DIRECTOR’S REPORT: 1. Ad hoc Appointment Committees – Overview and Selection: Director Delikat spoke to the process for recommending Parks, Recreation and Facilities Commission applications to City Council and who was selected. 2. Boards, Commissions, and Committees Public Records Training 03/05/2025: Director Delikat reminded the Commission of the mandatory training on Wednesday, March 5th at 6 pm for all Permanent Committee members. 3. General Departmental Updates Director Delikat spoke to the following topics, provided an update, and answered Commission questions. a. Civic Field Upgrades: Permits have been submitted for the new videoboard and the project should be completed by Spring 2025. Additionally, a new cell tower could potentially be installed. b. New Database Software Implantation -Tyler Technologies: The City is implementing a new software system and this will affect Parks & Recreation staff time due to training and new program administration. c. Cemsites: The new Ocean View Cemetery software system implementation has made progress and there will be a presentation on the program once it is up and running. d. HVAC Updates: Director Delikat spoke to the progress of the Senior Center and Fire Hall HVAC upgrades. e. Snow Removal: The Parks & Recreation department used a new process for removal of the recent snow Port Angeles experienced, specifically in the new east Vern Burton parking lot that is now a permeable surface and the removal of snow on the 8th Street Bridges. f. Ediz Hook/ODT: The Parks & Recreation and Public Works department are working in partnership with FEMA to develop solutions to the issues at the Ediz Hook floats. g. On-line Facility Rentals: A new online portal to reserve facility rental spaces is expected to go live in March. h. State Tournament: Director Delikat spoke to the NOBAS partnership with the Parks & Recreation department and a company called Diamond Dust that will be donating a load of dirt for the upcoming state tournament. i. Day of Play - July 26, 2025: The 5th annual Day of Play will take place on July 26th. j. Park Host: Advertising for a new Park Host at Erickson Playfield will take place in April. 4. Acknowledgement for Commissioner Hodgson and Commissioner McGuire: Director Delikat thanked Commissioners Hodgson and McGuire for their time on the Parks, Recreation and Facilities Commission. Commissioner Updates: Commissioner Collins informed the Commission that the Port Angeles Senior Center has been named a finalist as Non-Profit of the Year and Senior Center Manager Carmen Geyer has been named a finalist for Olympic Leader of the Year for the Clallam County Economic Development Council (EDC) Annual Gala. Student Representative Garcelon spoke to her time working with Representative Steve Tharinger at the State Capital as a page. Page 3 of 3 Commissioner Hodgson spoke about his time on the Parks, Recreation and Facilities Commission and the importance of both the Commission and community parks. Commissioner Hodgson thanked the Commission for the opportunity and thanked the Parks staff for their hard work. ADJOURNMENT: Hodgson adjourned the meeting at 7:22 p.m. Mark Hodgson, Chairperson Aubrianna Winn, Acting Clerk