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Home My WebLink About02042025 CC MinutesCITY OF PORT ANGELES CITY COUNCIL MEETING Port Angeles, Washington February 4, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey. EXECUTIVE SESSION Based on input from City Attorney William Bloor, Mayor Dexter announced the need for an Executive Session. City Attorney William Bloor stated that the closed session that had been advertised would not take place that evening and would be held at a later date. He stated the other matter, an Executive Session held under the authority of RCW 42.30.110(1)(i) to discuss potential litigation with legal counsel, would last until 5:55 p.m. and that no action would be taken. Council moved to the Jack Pittis Conference room and held the hybrid meeting. The Executive Session convened at 5:01 p.m. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:02 p.m. Council returned to Council Chambers at 6:02 p.m. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:03 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, S. Curtin, and A. Fountain. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Steve Pelayo, residing outside the city limits, spoke about Port Angeles development. John Ralston, city resident, spoke about traffic flows. Allyson Young, city resident, spoke in opposition of roundabouts. CONSENT AGENDA At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added G-1 Municipal Code Amendment (MCA) 24- 74for Chapters 14.40 Off Street Parking and 17.26 — Retail Stands relating to Mobile and Itinerant Vendor Operations in the City, H-1 Resolution Amending the City's PORT ANGELES CITY COUNCIL MEETING — February 4, 2025 Master Fee Schedule, and J-1 Equipment Purchase — Purchase of new Stormwater Division Wheel Loader #2540 to the Consent Agenda. At the request of Council member Schromen-Wawrin, Mayor Dexter pulled E-6 Laserfiche Software and Support Purchase, from the Consent Agenda. It was moved by Meyer and seconded by Schwab to approve the Consent Agenda to include: 1. City Council Minutes of December 17, 2024, January 7, 2025 and January 21, 2025 / Approve 2. Amend Previously Adopted Minutes from December 17, 2024 / Approve 3. Expenditure Report: From January 11, 2025 to January 24, 2025 in the amount of $4,215,200.49 /Approve 4. Electric Utility Easements / Approve the easements described herein for Electric Utility facilities and authorize the City Manager to make minor modifications as necessary. 5. Berg Benefits Professional Services Agreement and RedQuote HRA Adoption Agreement / Approve and authorize the City Manager to sign the Berg Benefits Professional Services Agreement in an amount not to exceed $57, 000 and the RedQuote Adoption Agreement and to make minor modifications as necessary. 6. PULLED FROM THE AGENDA / Laserfiche Software and Support Purchase 7. Shared Storage Facility Agreement / Approve and authorize the City Manager to sign a multi -year sub- lease agreement with Clallam Countyfor the shared storage facility and to make minor modifications as necessary. 8. Transfer Station Refrigerant Disposal Contract SVC-2025-07 / Approve the five-year service contract to Thornes Refrigeration, of Port Angeles, WA in the amount of $5, 000 for an annual not to exceed amount of $1, 000 for the removal of cannisters of reclaimed refrigerant from the Port Angeles Transfer Station for reuse and/or disposal and authorize the City Manager to sign all contract -related documents, to administer the contract and to make minor modifications as necessary. 9. Recreation and Conservation Office Brian Abbott Fish Barrier Removal Board Grant Acceptance: Ennis Creek Fish Barrier Removal GG0119 / Accept the Recreation and Conservation Office (RCO) Brian Abbott Fish Barrier Removal Board (FBRB) grant in the amount of $255,000 and authorize the City Manager to execute all grant -related documents, to administer the grant, and to make minor modifications as necessary. 10. ADDED TO CONSENT AGENDA / G-1 Municipal Code Amendment (MCA) 24-74 for Chapters 14.40 — Off Street Parking and 17.26 — Retail Stands relating to Mobile and Itinerant Vendor Operations in the City / Adopt Ordinance # 3745 l AN ORDINANCE of the City of Port Angeles, Washington, amending portions of Port Angeles Municipal Code relating to mobile and itinerant vendors. 11. ADDED TO CONSENT AGENDA / H-1 Resolution Amending the City's Master Fee Schedule / Passed Resolution # 01-25 /A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending in part the City of Port Angeles Master Fee Schedule. 12. ADDED TO CONSENT AGENDA / J-1 Equipment Purchase — Purchase of new Stormwater Division Wheel Loader #2540 / 1. Approve the purchase of a new 2025 Cat 914 Wheel Loader for the Stormwater Division from NC Machinery of Tukwila, WA for a total amount not to exceed S202,125.98, including applicable tax and accessories. 2. Authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to make minor modifications as necessary. The motion carried 7-0. 6. Laserfiche Software and Support Purchase Deputy City Manager Calvin Goings spoke to the agenda item, provided information on the product that performs document imaging and provides records management and business process automation. He stated the license expires on March 1, and to replace it, the City planned to purchase a municipality license that offers increased functions at a lower price. Information Technology Department Manager Eric Waterkotte spoke about the functions and features of the product, differences between searching for documents found in Laserfiche or on the City's website, and the desire to improve accessibility. Council discussion followed. Manager West expressed his commitment to work with staff to find solutions relative to agenda management. At 6:28 p.m., Council member Miller left the Council Chambers. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING — February 4, 2025 It was moved by Schromen-Wawrin and seconded by Carr to: Approve the purchase of Laserfiche Municipality annual license from Cities Digital (an authorized reseller under WA State Dept of Enterprise Services Contract #07814) in the amount of $29,443.84 including tax, and authorize the City Manager to execute all purchase documents, to administer the purchase, and to make minor modifications if necessary. Motion carried 6-0. CITY COUNCIL REPORTS At the suggestion of Mayor Dexter, and after hearing no opposition, no Council reports were provided. INFORMATION Manager West provided a brief update related to grants and said staff will continue to share updates as information is available. At 6:39 p.m., Council member Miller joined the meeting virtually. SECOND PUBLIC COMMENT Caela Hopkins, residing outside city limits, Chairwoman of Esprit Gala and Conference, spoke about the 351h anniversary of the Esprit Conference in Port Angeles. Steve Pelayo, residing outside the city limits, spoke about building reports. Susan Hillgren, residing outside the city limits, spoke to the needs of houseless individuals especially those with children. John Ralston, city resident, spoke about the planned traffic circles. James Taylor, city resident, spoke about costs listed on the expenditure report. Tara Arens, city resident, spoke about a sidewalk requirement on her property. Glen Barberi, city resident, spoke about his interest in participating in Squacth-Con and spoke about an upcoming science fiction event to be held at the Senior and Community Center. Susie Blake, city resident, spoke about proposed traffic circles and drug use in Port Angeles. EXECUTIVE SESSION At 7:04 p.m. the Mayor stated there was a need for an Executive Session. Attorney Bloor stated that Council would move to Executive Session for 30 minutes. Council moved to the Jack Pittis Conference room and held the hybrid meeting. The Executive Session convened at 7:05 p.m. At 7:39 p.m., Attorney Bloor entered the Council Chambers and stated the Council would continue in Executive Session for an additional 20 minutes. At 8:02 p.m., Attorney Bloor entered the Council Chambers and stated the Council would continue in Executive Session for an additional 15 minutes. At 8:17 p.m., Attorney Bloor entered the Council Chambers and stated the Council would continue in Executive Session for an additional 15 minutes. At 8:42 p.m., Attorney Bloor entered the Council Chambers and stated the Council would continue in Executive Session for an additional 10 minutes. At 9:01 p.m. the Mayor entered the Council chambers. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING — February 4, 2025 ADJOURNMENT At 9:01 p.m., the Mayor adjourned the meeting. A -- Kate Dexter, Mayor Page 4 of 4 Kari Martinez -Bailey, City_