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Home My WebLink About03042025 CC MinutesCITY OF PORT ANGELES CITY COUNCIL Port Angeles, WA March 4, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:01 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey. WASHINGTON CITIES INSURANCE AUTHORITY PRESENTATION Mayor Dexter introduced the Special Meeting item and turned the meeting over to City Manager Nathan West who introduced Washington Cities Insurance Authority Deputy Director Rob Roscoe. Deputy Roscoe presented to Council and shared slides and a training related to risks and liabilities. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:00 p.m. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:03 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Meyer, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, S. Curtin and A. Fountain. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager Nathan West pulled items I-1 Open Public Meetings Act, Public Records Act, and Ethics for Elected Officials Training and J-2 Elwha Intake Structure Hydraulic System Maintenance Award CON-2024-28 from the agenda. Mayor Dexter requested to add a Council discussion and potential action for a letter from Mayor Dexter to Governor Ferguson regarding the City's legislative priorities and proposed budget cuts. After hearing no objection, Mayor Dexter added the item under Other Considerations. PUBLIC COMMENT (unable to capture name), city resident, spoke to the expenditure report. PORT ANGELES CITY COUNCIL MEETING — March 4, 2025 CONSENT AGENDA At the request of Council member Schwab, and after hearing no objection, Mayor Dexter added J-I Jones Street Reservoir Valve Replacement CON-2025-10 to the Consent Agenda. It was moved by Schwab and seconded by Carr to approve the Consent Agenda to include: 1. City Council Minutes of February 18, 2025 / Approve. 2. Expenditure Report: From February 8, 2025 to February 21, 2025 in the amount of $2,107,411.38 / Approve. 3. Downtown Tree & Sidewalk Replacement Phase 3, Project. No. TR0918 Final Acceptance / Accept the Downtown Tree & Sidewalk Replacement Phase 3, Project No. TR0918, as complete, and authorize staff to proceed with project closeout, and release retainage upon receipt of all required clearances and afier the 1-year Plant Establishment period is completed. 4. Final Acceptance — PAWTP Pump Bypass at EDS WT0222, Project CON-2023-23 / Accept the PAWTP Pump Bypass at EDS Project as complete and authorize staff to proceed with project closeout and release the retainage bond upon receipt of all required clearances. 5. Interlocal Equipment Sharing Agreement (City of Port Angeles and Clallam 2 Fire -Rescue) / Approve attached Interlocal Agreement between the City of Port Angeles and Clallam 2 Fire -Rescue and authorize the City Manager to execute, implement, and administer the Agreement on behalf of the City and authorize the City Manager to make minor modifications as necessary. 6. Water Utility Materials Purchase Authorization / Approve the purchase of pipe fittings, repair materials, water meter setters and re -setters from Ferguson Waterworks of Silverdale, WA under Washington State Contract #23623 in the amount of $43,030.05 including applicable tax and authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 7. Solid Waste Department of Ecology Grant — Amendment No. 1 / Approve amendment No. 1 to the SWMLSWFA- 2023-PoAn00172 Washington State Department of Ecology grant for additional funding in the amount of $45, 000 for the 2023-2025 biennium and authorize the City Manager to sign all grant -related documents, to administer the grant, and to make minor modifications as necessary. 8. ITEM ADDED TO THE CONSENT AGENDA / J-1 Jones Street Reservoir Valve Replacement CON-2025-10 l Authorize staff to proceed with the Jones Street Reservoir Valve Replacement Project CON-2025-10 with the authority to accept a reasonable bid in an amount not to exceed the Engineer's estimate in the amount of $300,000, and allow the City Manager to make minor modifications as necessary. Motion carried 7-0. OTHER CONSIDERATIONS 1. 2025 Staff Work Plan Manager West presented the agenda item, provided background, and spoke to the relationship between the Work Plan, Strategic Plan, Capital Facilities Plan, and the City's Comprehensive Plan, and noted the Work Plan is a communication tool between staff, Council and the community, used to communicate strategic action in the Strategic Plan. Manager West explained the relation between the coded strategic plan and the Work Plan, and added that each reference in the Work Plan links to a section of the Strategic Plan. Manager West stated the Work Plan provides predictability on when the items will return to the City Council for consideration. He spoke to potential changes that may be made to the document and suggested changes be done by Council motion. 2. Late Item — Letter to the Governor Mayor Dexter spoke to proposals from the federal government related to budget cuts to local services and to the potential impact on the community. Mayor Dexter spoke to the content of the proposed letter and proposed it contain Council's support of an adequate non -regressive state tax structure. It was moved by Schromen-Wawrin and seconded by Carr to: Send a letter to the Governor, on behalf of the City Council, relating concerns over proposed cuts to jobs. Motion carried 7-0 CONTRACTS & PURCHASING 1. Annual Authorization for Software/Hardware Maintenance Renewals Deputy City Manager Goings presented the item and the recommendation for Council authorization for the renewal of annual software/hardware maintenance agreements for multiple products utilized to support office functions, document imaging/records management, networking, server, and desktop capabilities in support of City functions. A Page 2 of 3 PORT ANGELES CITY COUNCIL MEETING — March 4, 2025 question and answer period followed as Council members asked questions relative to the software purchases listed in the Council packet. Information Technologies Manager Eric Waterkotte and Finance Director Sarina Carrizosa spoke to the proposal and answered Council questions. It was moved by Schromen-Wawrin and seconded by Carr to: Purchase 2025 software subscriptions/support services renewals from authorized resellers vendors under Washington State Department of Enterprise Services NASPO contracts 078-140-5820 and 14922, in the amount that is different from the recommendation described in attachment A, except only four licenses for Adobe Premiere instead of 38 licenses for Adobe Premier, pending staff review and presentation back to council. And to authorize the City Manager to execute all purchase documents to administer the purchases and make minor modifications if necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council member Meyer spoke to changes coming for North Olympic Community Media. Council member Miller spoke to involvement with Clallam County Homelessness Task Force sub -committee development and additional ad -hoc committee and committee involvement. Council member Schromen-Wawrin spoke to the need for protection of the health, safety and welfare of the community, the need for resources, and spoke of federal issues. Council member Schwab spoke about the large turn -out at the return of the COHO to Port Angeles, and Washington Collaborative Elected Leaders Institute (WA- CELI) Monthly meetings. Council member Suggs spoke about a Marine Resources Committee Work Session, a William Shore Memorial Pool event, Strait Ecosystem Recovery Unit meeting and spoke to legacy forests. Mayor Dexter spoke to attendance at the Association of Washington Cities and meetings with state representatives and spoke to an upcoming trip to Victoria, B.C., for a meeting with elected women and spoke to the importance of a continued relationship. No other reports were given. INFORMATION Manager West spoke to the notice of a notice from the Southern Fund Committee of the Pacific Salmon Coalition that we received another $300,000 grant for Lee's Creek restoration and fish barrier removal for a fish barrier and stated the March 12th State of the City event would be live -streamed. The Mayor recessed the meeting for a break at 7:07 p.m. The meeting reconvened at 7:13 p.m. SECOND PUBLIC COMMENT Steve Pelayo, residing outside the city limits, shared statistics and data and spoke about the need for a contingency plan. Glenn Barbieri, city resident, spoke about current events, sister -city relationships, and Peninsula Community College. Tara Arns, city resident, spoke about the community and a town -hall meeting. ADJOURNMENT The b g no further business to come before the Council, the Mayor adjou ed the meeting at 7:20 p.m. 44 Kate Dexter, Mayor Kari Martinez -Bailey, City C k Page 3 of 3