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Home My WebLink About12192024 Parks Meeting MinutesPANKS & RECREATION DEPARTMENI PARKS, RECREATION & BEAUTIFICATION COMMISSION REGULAR MEETING PortAngeles, WA December 19,2024 The meetingwas conducted as a hybrid meeting. CALL TO ORDER - REGIILAR MEETING: The meeting was called to order by Chairperson Hodgson at 6:01 p.m. Members present: Chairperson Hodgson, Co-chairperson McGuire, Commissioner Collins, Commissioner Kiedrowski, Commissioner Hilory Commissioner Forrest, and Student Representative Garcelon Members absent: Commissioner Fischbein Staff present: Director Delikat, Parks Manager Tucker, and Administrative Specialist Wimberly APPROVAL OF MINUTES: Commissioner Kiedrowski motioned to approve the December 19,2024 meeting minutes. Commissioner Forrest seconded. The November 2I,2024 meeting minutes were unanimously approved. PUBLIC COMMENT: None. LATE ITEMS: None. FINAIICE & PACI(ET ITEMS: Director Delikat reviewed the Revenue and Expenditure reports for October 2}24.Director Delikat highlighted the Senior Center membership revenues and Senior Center Manager Carmen Geyer confirmed during previous discussion there are 91 new members for the year 2024 so far. Cemetery revenues have increased since the previous month and Vem Burton rentals will .increase with incoming payments from peak event season. LEGISLATION: Continued discussion on Boards, Committees, and Commissions related to the Port Angeles Municipal Code (PAMC) and Fee Waiver Policy. The new Boards, Committee and Commissions section of the PAMC was passed at the December 17,2024 City Council meeting. fught of inquiry to Staff and property purchase rights were briefly discussed. There was a previous consensus the fee waiver code is fine but additional language to the municipal code could be added. Director Delikat also provided the Commission a list of all orgarizations that currently receive fee waivers including nonprofit entities and co-sponsorships. The Commission was also asked if applicable if they'd be interested in a joint work session with City Council. If needed, the Commission gave a favorable recommendation to the opportunity. ) GUEST SPEAI(ER: Parks and Recreation Manager Tim Tucker Page I of3 ?ORI PARXS & RECREAIION DEPARIMENI 1. FEMA/ODT & Ediz Hook Floats: Parks Manager Tucker provided physical handouts to the Commission regarding the locations of the Olympic Discovery Trail that the City is asking assistance with from FEMA. With the assistance of Public Works, the City will be going out to bid hopefully by the end of January for a contractor to repair specific areas of the seawall and trail damage. This will include seeking a technical engineer to assist with mitigation and to help prevent future damage. The road to repairs will be long and arduous but Staff is working diligently to rectify. The Ediz Hook docks have been completely removed at this time until the Spring/Summer seasons. Director Delikat mentioned the expertise and partnership of new Public Works and Utilities Director, Scott Curtain and his familiarity with FEMA as he assists our team through this process. 2. CFP Projects: Parks Manager Tucker not only highlighted the projects we've completed this year including the Generation III Dream Playground, but also relayed large improvements on efficiencies in maintenance. These projects are largely facilitated by the incredible partnerships of our community such as with the Peninsula Trails Coalition and Port Angeles Garden Club. Parks Manager Tucker also discussed the opening of Elks Pickleball Courts, Volunteer Field, the City Pier, and the incredible resources they are to the community. 3. Urban Forest Renewal: The Welcoming Vista Plan was discussed as a l0-year management plan with the goal of improving the visitors' experience highlighting the Front Street entrance to Port Angeles, including Haynes Viewpoint, through the Central Business District and north side of Front Street from Peabody to Lincoln Street. Also highlighted by Parks Manager Tucker, this would yield future improvements for Parks where the trees in need of care, removal, and/or reforestation such as Shane Park and Lincoln Park. 4. Big Boy Pond Study: The Big Boy Pond is another capital facilities project in collaboration with the Public Works and Utilities Department. The pond is west of Stevens Middle School and issues with flooding at Lincoln Park ballfields are correlated with overall mitigation concerns for flooding in sensitive areas. Parks staff consistently monitors the pumps and valves to minimize risk and ensure water stabilization. 5. Portland Loo's: Parks Manager Tucker highlighted the success of the three 24'hour downtown bathrooms and the efficiency of required maintenance to them vs. other restrooms. 6. Laurel Street Stairs: Acommunity survey exemplified the importance of this area as one of the top priorities for improvements downtown. Parks Manager Tucker highlighted the deficiencies of the current stairs. The re-design of the stairs is largely to support improvements in safety, maintenance, community use, and support of a safe evacuation route for hazardmitigation. Director Delikat also highlighted there will likely be a work session regarding the stairs with City Council. Page2 of3 PARKS & IECREATION DEPARTMENT 7. Staffing: Parks Manager Tucker discussed the improvements that have occurred since the pandemic. Along with the pandemic, the Parks Department also experienced retirements encouraging re-establishments and revisions in staffing to support the responsibilities of the department. 8. Cemsites: Parks Manager Tucker highlighted the Cemetery Coordinators hard work as he's facilitated the transition of the Cemsites Cloud Software system which will allow huge amounts of data to now be fully electronic largely increasing efftciencies for staff and the public. 9. Parks Online Rentals: The new Facility Coordinator was given praise for his immense efforts transitioning rentals to now be online which will also vastly improve administrative staff time. DIRECTOR'S REPORT: 1. Civic Field Video Board: Director Delikat informed the Commission the board has been ordered and delivered. The Sourcewell contract was approved by City Council on December 3,2025. CED has been collaborating with the department for permitting and has been working with the contractor NEVCO Inc. 2. Senior Center/Tire HaIl HVAC Upgrades: The Senior Center IIVAC upgrades have been implemented smoothly. The solar design is now 100% complete and battery storage will begin in fiscal quarter Ql. 3. Shane Park Stormwater Run-Off Issues: With the assistance of the Public Works Street Division, the installation of a berm has helped immensely with mitigating flooding in the park so the playground can still be used. Director Delikat thanked Deputy Director of Operations of Public Works and their team for their collaborative efforts. DISCUSSION: Administrative Specialist Wimberly reviewed section 2.25.035, page G-l1 of the revised Port Angeles Municipal Code answering the question proposed by Commissioner Hilory earlier in the meeting on specifications for Student Representatives on Boards, Committees, and Commissions. Commissioner Hilory also encouraged the Commission and staffto look into a subscription-based service provided by FreeWill.com and the benefits it could yield financially to the City of Port Angeles. Commissioner Forrest also highlighted the City Street Shade Tree program which distributed 177 trees to members of the community with $20,000 approved in City's budget for future distribution. Lastly, there was a discussion on the difference between native and street trees. ADJOURNMENT: Acting Chairperson McGuire adjourned the meeting aI7:34 p.m. -fffi,t // /"/'{/z&/?'o/-- Mark Hodgson, Page 3 of3 tt*;; lV-u".ty, Administrative ffi ecialist II