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HomeMy WebLinkAbout06122025 Parks Agenda Packet PARKS, RECREATION & FACILITIES COMMISSION PARKS, RECREATION & FACILITIES COMMISSION MEETING AGENDA June 12, 2025 6:00 p.m. – Special Meeting Notice is hereby given that the Parks, Recreation & Facilities Commission will meet on Thursday, June 12, 2025 starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Committee members, and City staff have the option to attend the meeting in person, at City Hall, or remotely via telephone or video link. The meeting is open to the public. Audio only: 1-844-992-4726 Access code: 2554 384 7243 Webinar password: ScmrGsrE766 (72674773 when dialing from a phone or video system) Once connected, press *3 to raise your virtual hand if you wish to make a comment. You will be notified when it is your turn to speak. This access code is good for the June 12, 2025 meeting only. Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m91a6f36a397979bc487e924705e89ded To make a public comment, please use the “raise your hand” feature in Webex. You will be notified when it is your turn to speak. A. Call to Order: Regular Meeting at 6:00 p.m. B. Roll Call C. Approval of Minutes: May 15, 2025 Regular Meeting Minutes D. Late Items: None E. Public Comment F. Finance/Packet Items: April 2025 Budget Revenue and Expenditure Reports G. Legislation: None. H. Guest Speaker: None. I. Director’s Report – Information Only 1. Webster Woods Project 2. ODT Trail Repairs 3. Dream Playground Maintenance Projects 4. Civic Field Videoboard 5. Ediz Hook Boat Lauch Update J. Discussion K. Adjournment PARKS, RECREATION & FACILITIES COMMISSION PARKS, RECREATION & FACILITIES COMMISSION Port Angeles, Washington April 17, 2025 CALL TO ORDER: The Parks, Recreation & Facilities Commission regular meeting was scheduled for April 17, 2025. Being no quorum present, the Parks, Recreation & Facilities Commission meeting was not conducted as of 6:09 p.m. Dallas Kiedrowski, Chairperson Shanee Wimberly, Clerk Page 1 of 6 PARKS, RECREATION & FACILITIES COMMISSION REGULAR MEETING Port Angeles, WA May 15, 2025 The meeting was conducted as a hybrid meeting. CALL TO ORDER: The meeting was called to order by Chairperson Kiedrowski at 6:01 p.m. Members present: Chairperson Kiedrowski, Commissioner Andrews, Commissioner Fischbein, Commissioner Hilory, Commissioner Fischbein, Commissioner McCaughan, and Student Representative Garcelon. Members absent: Co-chairperson Collins and Commissioner Hicks Staff present: Director Delikat and Clerk Wimberly. Director Delikat announced to the Commission Commissioner Hicks has resigned due to personal and family matters. APPROVAL OF MINUTES: It was moved by McCaughan and seconded by Hilory to: Approve the March 20, 2025 Regularly scheduled minutes. Motion carried 5-0. It was moved by Fischbein and seconded by McCaughan to: Approve the March 05, 2025 Special Meeting minutes Motion carried 5-0 LEGISLATION: None. PUBLIC COMMENT: None. LATE ITEMS: None. FINANCE & PACKET ITEMS: Director Delikat reviewed the year end Budget Revenue and Expenditure reports from 2024 and the most recent reports from March 2025. GUEST SPEAKERS: Steve Zenovic presented on the restoration efforts and associated improvements for the ‘Restore the 4’ Rayonier Locomotive Project. The presentation provided information regarding the existing condition of the locomotive, project status including upcoming phases, the overall site plan, and current fundraising efforts. Page 2 of 6 Sean Coleman with Lincoln Park BMX also presented to the Commission providing insights on improved attendance, completed projects, statistical information describing metrics used to understand engagements and accomplishments, social support, upcoming implementations such as the three new beginner BMX leagues, and future goals. Lastly, Director Delikat highlighted Lincoln Park BMX has a Facility Use Agreement with the City of Port Angeles and the agreement is expiring shortly. The agreement will be presented to City Council for a five-year contract with hopes of a five-year rollover extension, totaling a ten-year Facility Use Agreement with City of Port Angeles. DIRECTOR’S REPORT: 1. 2025 Work Plan: Director Delikat prefaced the summarization of the Parks and Recreation Work Plan by explaining how this fits with the City of Port Angeles’s longitudinal goals including the Comprehensive Plan, Strategic Plan, Long Range Financial plan, Capital Facilities Plan, City’s budget, and the City Work Plan. Director Delikat highlighted 18 goals within the Work Plan referenced by the framework of four contributions to the City’s work plan including: a. Community Resilience b. Citywide Resource Optimization c. Housing d. Infrastructure/Maintenance/Connectivity 18 components of the Parks and Recreation 2025-2026 Work Plan presented by Director Delikat: a. Ediz Hook Derelict Structure/ Inventory and Restoration: Includes work with the Lower Elwha Klallam Tribe to enhance and restore the Ediz Hook area including removal of derelict structures. They are working on a grant to fund the project in 2027. b. City Street Shade Tree Program: The City Street Shade Tree program is a collaborative partnership with Community Economic Development and Public Works. $20,000 is now budgeted annually to support the program. Director Delikat highlighted previous Parks, Recreation and Facilities Commissioner and Organizer of the City Street Shade Tree Program, Paul Forrest as he received the Community Service Award nominated by Director Delikat, City Manager West, and Deputy Mayor Carr. c. Senior Center, Fire Hall, and City Hall Improvements: Director Delikat mentioned these projects briefly as they are Capital Facilities Projects that are Page 3 of 6 presented to the Commission monthly. Further discussion will occur during the Directors Report. d. Wellness & Health Community Campaign: This is an initiative to promote healthy lifestyles through recreation and will be predominately facilitated through the Port Angeles Community Senior Center and Senior Center Manager, Carmen Geyer. Carmen Geyer will present to the Commission at a later time regarding the campaign. e. 24-Hour Restrooms: The design of the 24-hour restrooms will hopefully be complete this year with construction occurring the following year replacing one restroom at Erickson Playfield and another restroom (possibly two) at Ediz Hook. f. City Street Tree Nursery: The nursery is also a Capital Facilities Project. The project will establish a greenhouse at the existing Park Shop not only allowing for increased efficiencies in beautification but also facilitating as a resource supporting the City Street Shade Tree Program (as noted in item b. above). g. Health & Wellness: Director Delikat mentioned Parks and Recreation implementing this initiative will occur through the Senior Center, annual ‘Day of Play’ event, and by supporting Kids Summer Meals Program through the local Boys and Girls Club as we allow them to utilize Erickson Playfield and Shane Park during the summer months. h. Klallam Language at City Facilities: This item of the Work Plan involves installation of street signage throughout the City exemplifying the Klallam Language. These signs will be installed by Public Works and Utilities. Director Delikat also mentioned a collaboration with Student Representative Garcelon to have high school students create a ‘Welcome’ sign in the Klallam language above City Hall. i. Local Sports and Wellness: Local sports and wellness encourages opportunities to work with additional user groups to support Parks and Recreation health and wellness initiatives through utilization of existing facilities. j. Enhancement of Athletic Fields and Rental Facilities Policies: Director Delikat highlighted the progress already made towards this item referencing improvements to the fields for the State Tournament in June. Director Delikat Page 4 of 6 will be providing the Commission further updates on athletic field enhancements. k. Upgrades to Youth Fields: The Parks and Recreation Department has already updated five fields that are now multi-use. So, they can be used as baseball or softball fields. Prioritizing upgrading the fields allows more youth to utilize these spaces. l. Shane Park Tennis Court Removal: This Work Plan item will remove the tennis courts at Shane Park and allow for a collaboration with the City of Port Angeles Fire Department to secure Emergency Management Pods at this space while also encouraging a mitigation study with Community Economic Development on wetland areas and failing trees before the courts are removed. m. City Hall Assessment: Director Delikat mentioned we’re outgrowing our facilities. In City Hall, the expansion of employees with the City has left limited space. A consultant will provide advice on next steps for City Hall likely leading to consultation for additional facilities in the future. n. Continuing Education: Director Delikat mentioned an emphasis on Parks and Recreation employees furthering their education. Administrative Specialist and Clerk Wimberly was mentioned for her involvement in the Peninsula College Business Leadership Academy, Parks Manager Tucker is currently involved in the Parks Resource Management School, Senior Center Manager, Geyer is applying for the WS Women’s Leadership Course, Facility Coordinator, Droz is currently working on his BAS degree in Business Management at the Peninsula College, and members of the Parks crew will be taking a course on Adult Mental Health at Peninsula Behavioral Health to better equip them with resources when interacting with members of the community. o. Loop Trail: Director Delikat mentioned a partnership with Clallam County to install a loop trail of Vern Sameulson Trail along Valley Creek. This is a Capital Facilities Plan item that has been idle for quite some time. Coordination with multiple partners will follow. p. Laurel Street Stairs: The Parks Department applied for a $4 million-dollar federal grant. However, unfortunately, there is no funding available for the project. In the interim, there will be a collaboration with Community Economic Development, Port Angeles Waterfront District, the community, the Parks Commission, and City Council for establishing the final design. Page 5 of 6 q. Snow Plan Policy: Director Deliakt acknowledged the Parks Department has been referencing an existing policy for snow mitigation created with Public Works and Utilities. Director Delikat has a draft of the new snow policy currently being reviewed by the Streets Department. r. Parks Navigator: The Parks Navigator exemplifies a possible promotion for an existing Parks Carteaker to assist members of the community utilizing city parks in need of external resources. A discussion followed among the Commission acknowledging the Work Plan including comments and questions. Withstanding the work plan, an inquiry was asked by Commissioner Hilory on the status of the historical cabins at Lincoln Park after Sandy Keys’ presentation. Director Delikat noted the cabins will be given back to Mr. Keys next week. Commissioner Hilory also mentioned volunteerism followed by a brief conversation among the Commission. 2. Parks Seasonals: Director Delikat mentioned the immense support Parks Seasonals provide during the Summer months. The Parks and Recreation Department previously had roughly 14-18 Seasonals but struggled post pandemic with less than half the employees previously employed. However, in 2024 momentum was gained with 13 strong seasonals. There are currently 12 for the Summer of 2025 including five returning Parks Laborer Seasonals which is invaluable. Director Delikat highlighted primary focuses including mowing, ballfield maintenance, and beautification. 3. Civic Field Videoboard: The videoboard and civic field upgrades were acknowledged including new asphalt and the recent implementation of the videoboard frame that will be later hoisted with a crane. The videoboard will be vastly larger than the existing. A videoboard policy will be created in coordination with Parks Manger Tucker and the Lefties Baseball team. The cost of the board was roughly $750,000 with $600,000 to be reimbursed. 4. HVAC Updates: a. City Hall: $1.5 million grant was awarded two years ago for the solar and battery installation. The money was given back with hopes to receive a $1 million-dollar grant for the HVAC units themselves. However, unfortunately the grant for the HVAC units was not funded. Another $1 million dollars would be required to also replace the roof as necessary for the solar installation. For the interim, a $100,000 grant is being utilized to upgrade the existing boiler. Page 6 of 6 b. Senior Center: The battery has yet to be installed as it is still being held in China. An inquiry was made with the State for an extension on the project with the hope to begin work again in June 2025. c. Fire Hall: The HVAC project for the Fire Hall will likely occur in June 2025. Director Delikat noted hopes of the Senior Center HVAC battery installation completion occurring before the Fire Hall project begins. 5. Lincoln Park Roadway/Parking Lot Improvements: Timing and partnerships exemplifies the recent improvements at Lincoln Park as presented by Director Delikat. Director Delikat spoke about the rough condition of the previous road going into the park. New asphalt was laid not only on the transportation loop but parking lots as well. A new walkway was installed which also includes ADA parking and portable restrooms. This was a joint improvement project between the Street Department, NOBAS, Clallam County, and the Port of Port Angeles. A new entryway with signage to the ballfields was also mentioned. DISCUSSION: Director Delikat acknowledged the next regularly scheduled meeting occurring June 19, 2025 which is also the Juneteenth holiday. A brief discussion occurred regarding alternative meeting dates, and it was proposed to host the next meeting on June 12, 2025. ADJOURNMENT: Commissioner Kiedrowski adjourned the meeting at 7:34 p.m. Dallas Kiedrowski, Chairperson Shanee Wimberly, Clerk April 2025 REVENUES Account Budgeted Goal Year to Date Percentage of Goal 8012 - Senior Center Membership 15,000$ 8,264$ 55% 8050 - Cemetery 250,000$ 40,664$ 16% 8155 - Ediz Hook Boat Launch -$ -$ 0% 8155 - Vern Burton Rentals 50,000$ 16,743$ 33% 8155- City Pier Usage 29,000.00$ -$ 0% Total 344,000$ 65,671$ 19% EXPENDITURES Account Yearly Budget Spent to Date Percentage Spent 8010 - Administrative 486,800$ 170,011$ 35% 8012 - Senior Center Operating 174,100$ 57,204$ 33% 8050 - Cemetery Maintenance 203,600$ 58,411$ 29% 8080 - Parks Facilities 2,114,600$ 889,464$ 42% 8112 - Senior Center Facilities 63,000$ 23,759$ 38% 8131 - Facility Maintenance 812,800$ 295,451$ 36% 8155 - Facility Rentals 94,000$ 26,076$ 28% Total 3,948,900$ 1,520,376$ 39% 2025 Parks & Recreation Department Financial Report 33% Year Lapsed Parks, Recreation & Facilities June 12, 2025 PA R K S & R E C R E A T I O N Agenda •Call to Order •Roll Call – Admin Coordinator Wimberly •Approval of Minutes •Late Items- None From Staff •Public Comment – 15 Minutes •Finance/Packet Items •Legislation –None •Guest Speaker- No Guest Speakers •Director’s Report •Adjournment 2 PA R K S & R E C R E A T I O N Legislation June 12, 2025 3 NO LEGISLATION ITEMS PA R K S & R E C R E A T I O N Approval of Minutes June 12, 2025 4 May 15, 2025 Regular Scheduled Meeting PA R K S & R E C R E A T I O N Late Items June 12, 2025 5 No Late Items PA R K S & R E C R E A T I O N Public Comment June 12, 2025 6 Total of 15 minutes 3 minutes or less per person WebEx Instructions: To make a comment, use the “Raise Your Hand” feature in WebEx. You will be notified when it is your turn to speak. Call-In Instructions: To make a comment, dial *3 to notify the meeting coordinator. You will be notified when it is your turn to speak. PA R K S & R E C R E A T I O N Finance/ Packet Items 2025- 33%PA R K S & R E C R E A T I O N June 12, 2025 PA R K S & R E C R E A T I O N Presentations June 12, 2025 8 •FEBRUARY- CHRISTINE LOWIE, EXECUTIVE DIRECTOR OF PORT ANGELES FINE ART CENTER •MARCH- ETHICS & RECORDS TRAINING (ALL BOARDS) •MARCH- KARI CHANCE, EXECUTIVE DIRECTOR OF JFFA •MAY - STEVE ZENOVIC- LOCOMOTIVE #4 •MAY - SEAN COLMAN- LINCOLN PARK BMX PA R K S & R E C R E A T I O N Director’s Report 1.Webster Woods Project 2.ODT Trail Repairs 3.Dream Playground Maintenance Projects 4.Civic Field Videoboard 5.Ediz Hook Boat Launch Update 9 PA R K S & R E C R E A T I O N Webster Wood’s •PAFAC Been a Great Partnership •Added Webster Woods As an Official Park Per City Ordinance •Christine Lowie •Labyrinth PA R K S & R E C R E A T I O N Webster Wood’s •Phase 1 Event Panel Power/Parking Lot Lighting PA R K S & R E C R E A T I O N Webster Wood’s •Phase 2 •ADA Access From Parking Lot & New Trail System •Connection to Community Playhouse PA R K S & R E C R E A T I O N Webster Wood’s •Phase 3 •Leveling the Meadow •Laying Down 8,000 Sq. Ft. Sod PA R K S & R E C R E A T I O N Webster Wood’s •Phase 4 •Amphitheater •Summertide Festival •June 14th 12:30 to 5 PA R K S & R E C R E A T I O N ODT Trail Repairs •December 19, 2024 •King Tide •13 Damaged Locations •12 Have Been Repaired •FEMA •13 Location PA R K S & R E C R E A T I O N ODT Trail Repairs •December 19, 2024 •King Tide •13 Damaged Locations •12 Have Been Repaired •FEMA •13th Location PA R K S & R E C R E A T I O N ODT Trail Repairs •December 19, 2024 •King Tide •13 Damaged Locations •12 Have Been Repaired •FEMA •13th Location PA R K S & R E C R E A T I O N ODT Trail Repairs •Completed Work On Marine Drive •Root Damage •Unsafe •Yearly Contract & Funding LTAC Trails Coalition •$30,000 PA R K S & R E C R E A T I O N ODT Trail Repairs •Completed Work On Marine Drive •Yearly Contract & Funding LTAC Trails Coalition •$30,000 PA R K S & R E C R E A T I O N Dream Playground •Work Party •Cub Scouts •Annual Sand Added to Turf •Mounds Removed •Wall of Fish/Kids Day During Build •Thank You- Al Oman PA R K S & R E C R E A T I O N Dream Playground •Part of Mound Removal •Turf Company •Added New Inserts In Carpet PA R K S & R E C R E A T I O N Dream Playground •Last Toy Installed- Rollie Bouncier •Permitting •ADA Trampoline •Fencing Been Removed PA R K S & R E C R E A T I O N Dream Playground •Finishing Touches •Recognition Signage •Dragon Slide PA R K S & R E C R E A T I O N Dream Playground •Finishing Touches •Recognition Signage •Dragon Slide PA R K S & R E C R E A T I O N Civic Field Videoboar d •Completed! •Huge Thank You •Nevco •Olympic Electric •In Process Closing Out Grant Ediz Hook Boat Launch Update June 3, 2025 PA R K S & R E C R E A T I O N •History •Current Situation •Next Steps Agenda June 3 , 2025 2 2003 PA R K S & R E C R E A T I O N •Thank You to the Port Angeles Salmon Club •Been Huge Partnership Since the Existence of the Launch •Provided the City History of the Launch •Salmon Derby-My Biggest Catch in 1985! (45 Lbs. Lingcod) History June 3 , 2025 3 PA R K S & R E C R E A T I O N •Salmon Club Maintained- (1940-1990) History June 3 , 2025 4 PA R K S & R E C R E A T I O N •Port of PA Maintained Boat Launch (1990) • April 1, 1991, Port Was Looking to Charge Fees for Maintenance Costs Due to Improvements (Docks/Cement Ramps). •Didn’t Happen Due to Push Back •Port Offered the Salmon Club to Take Over Launch in 1994 •Club Couldn’t Take it Over Due to Costs History June 3 , 2025 5 PA R K S & R E C R E A T I O N History June 3 , 2025 6 PA R K S & R E C R E A T I O N •City Took Control in 1994/1995 •Received RCO Grant to Replace Pilings (2008) •Fees- $10 Per Day/$43 Yearly Fee •2024-No Fee History June 3 , 2025 7 PA R K S & R E C R E A T I O N •Maintenance Costs 2004-2022 Report •Expenditures vs. Revenue • Expenses-$330,000 (Average $18,000 Per Year) •Revenue-$121,000 (Average $8,000 Per Year) •Revenue- Goes Towards General Fund/Not For Repairs •Average 3 Dock Replacements Per Year- $15,000 •Parts No Longer Available/Not to Current Standards History June 3 , 2025 8 PA R K S & R E C R E A T I O N Current Situation June 3 , 2025 9 PA R K S & R E C R E A T I O N •Navy Mitigation Project/2022-2024 •Removed 80Ft of Protection From the West •December 19, 2024/King Tide •Result •Removal of Floats •Damage to East Ramp •Lost 10 of 20 Floats •10 Currently in Place •NO Back Up for Parts Current Situation June 3, 2025 10 PA R K S & R E C R E A T I O N Current Situation June 3 , 2025 11 PA R K S & R E C R E A T I O N Current Situation June 3 , 2025 12 PA R K S & R E C R E A T I O N Current Situation June 3 , 2025 15 PA R K S & R E C R E A T I O N •A Huge Thank You to Director Curtin & Chief Sharp •Updated CFP Project PK-0420 •FEMA $800,000 Was Discussed (Subject to Change) •City Has Received $128,000 For A&E ($30K City Match) •This Study Will Determine Costs & Permits For: •Environmental Assessment •Shoreline Biological Assessment (work below the High Tide Line)•Engineering Design for replacement docks and storm surge protection syste m. •RFQ- End of June •Continue to Meet w/Salmon Club (Quarterly) Next Steps June 3 , 2025 16 PA R K S & R E C R E A T I O N Next Meeting June 12, 2025 40 July 17, 2025 PA R K S & R E C R E A T I O N June 12, 2025 41 Questions or Comments?