HomeMy WebLinkAbout07152025 CC Agenda Packet
July 15, 2025 Port Angeles City Council Meeting Page 1
July 15, 2025
City of Port Angeles Council Meeting Agenda
This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff
have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or
remotely via telephone or video link.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available
for those needing assistance. The items of business for regular Council meetings may include the following:
A. Call to Order – Regular Meeting at 6:00 p.m.
B. Roll Call, Pledge of Allegiance
Ceremonial Matters, Proclamations & Employee Recognitions
C. Late Items
To be placed on this or future agendas, including any executive session needed during or at the end of the meeting.
D. Public Comment
The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an or derly
and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetings to learn how to participate during public comment and or
watch the meeting live. Written public comments can be submitted to: council@cityofpa.us, comments will not be read aloud.
Audio only: 1-844-992-4726
Access code: 2552 944 8475
Webinar password: iaXvzPam432 (42989726 when dialing from a phone or video system)
Once connected, press *3 to raise your virtual hand if you wish to make a public comment. You will be notified when it is your turn to
speak. This access code is good for the July 15, 2025 meeting only.
Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m545e632c1858f221c481d22e87ff605f
When using the Webex link, use the “raise your hand” feature to notify Council and staff you wish to speak. You will be notified
when it is your turn to speak.
Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment."
During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Publi c
Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in
an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reaso nable limits
as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total
of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Publi c Comment period.
Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are
signed up to speak each speaker may be allocated two (2) minutes.
Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference gi ven to those
who wish to speak to an item on the meeting’s agenda. If time remains, the presiding officer will call other individua ls wishing to
speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned
speakers.
Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection
to the City, and whether they are appearing as the representative of an organization. Excerpts: Council Rules of Procedure Section 12
July 15, 2025 Port Angeles City Council Meeting Page 2
E. Consent Agenda | Approve
1. City Council Minutes of July 1, 2025 / Approve ............................................................................................................. E-1
2. Expenditure Report: From June 21, 2025 to July 4, 2025 in the amount of $3,870,448.36 / Approve ............................ E-4
3. L Street Pavement Repair CON-2025-24 - Final Acceptance / 1) Accept the L Street Pavement Repair Project No. CON
2025-24 as complete, and 2) authorize staff to proceed with project closeout and release the retainage bond upon receipt of
all required clearances. ................................................................................................................................................... E-20
4. Equipment Purchase – Replacement of Parks Department Equipment #5330 / 1) Approve the purchase of a new Parks
Department piece of equipment, 2025 Kubota L4060HST Tractor, that is the functional equivalent of existing equipment
#5330 from Jennings Equipment of Puyallup, WA, for an amount not to exceed $49,633.93, including tax and accessories,
and 2) authorize the City Manager to approve and execute the final purchase documents, to complete the purchase, and to
make minor modifications as necessary, and 3) authorize the City Manager to surplus equipment #5330, and to dispose of
that equipment in a commercially reasonable manner, upon addition of the equipment. ............................................... E-22
5. Airport Electrical Conduit Boring, Final Acceptance CON-2025-02 / 1) Accept the Airport Electrical Conduit Boring Project
No. CON 2025-02 as complete, and 2) authorize staff to proceed with project closeout and release the retainage funds upon
receipt of all required clearances. ................................................................................................................................... E-24
6. Pollution Prevention Program Interagency Agreement Acceptance 2025-2027 / 1) Approve the 2025-2027 biennial
Interagency Agreement with the Washington State Department of Ecology, compensating the City up to $245,416.13 for
continuing the Pollution Prevention Assistance Program over the next two years, and 2) authorize the City M anager to sign
all Agreement-related documents, to administer the Agreement and to make minor modifications as necessary. ......... E-26
F. Public Hearings | 6:30 p.m. or Soon Thereafter .................................................................................................. None
G. Ordinances Not Requiring Council Public Hearings
1. Second Amendment to the 2025 Budget / Conduct First Reading / Continue to August 19, 2025 Meeting .................. G-1
H. Resolutions Not Requiring Council Public Hearings ....................................................................................... None
I. Other Considerations
1. National Night Out Presentation / For Information Only ................................................................................................ None
2. City Shade Street Trees Presentation / For Information Only ......................................................................................... None
3. Washington State Main Street Program Letter of Support for the Port Angeles Waterfront
District / Authorize .......................................................................................................................................................... I-1
4. Recognition of the Sister-City Pact Between the Cities of Mutsu and Port Angeles / Authorize .................................... I-4
5. Continued Discussion of Council 2026 Budget Goals / Discussion and Direction ........................................................ I-9
J. Contracts & Purchasing
1. 10th Street Bike Boulevard – Professional Services Agreement PSA-2025-14 (TR0318) / Award and Authorize ......... J-1
K. Council Reports
L. Information
City Manager Reports:
1. Parks & Recreation Month – Day of Play / For Information Only .................................................................................. L-1
2. Past Due Utility Report for June 2025 / For Information Only ...................................................................................... L-3
3. June 2025 Building Report – Community and Economic Development / For Information Only ................................... L-4
4. June 2025 Affordable Housing Report – Community and Economic Development / For Information Only ................. L-5
5. June 2025 2nd Quarter Grant Report – Community and Economic Development / For Information Only ..................... L-6
M. Second Public Comment
Follow the instructions from the first public comment period.
July 15, 2025 Port Angeles City Council Meeting Page 3
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in ord er to
receive public input prior to making decisions which impact citizens. City Council may choose to seek public opinion through the
public hearing process.
Adjournment
CITY OF PORT ANGELES
CITY COUNCIL
Port Angeles, Washington
July 1, 2025
This meeting was conducted as a hybrid meeting.
CALL TO ORDER-REGULAR MEETING
Mayor Dexter called the regular meeting of the Port An geles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Dexter, and Council Members Miller, Schromen-Wawrin (attended virtually), Schwab, and
Suggs.
Members Absent: Deputy Mayor Carr and one vacancy.
Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez-Bailey, C. Delikat,
B. Smith, S. Carrizosa, D. Sharp, S. Curtin, A. Fountain, B. Braudrick, and M. Young.
It was moved by Schwab and seconded by Suggs to:
Excuse Deputy Mayor Carr from the meeting.
Motion carried 5-0.
PLEDGE OF ALLEGIANCE
Mayor Dexter led the Pledge of Allegiance.
PUBLIC COMMENT
John Ralston, city resident, spoke to the City’s budget and traffic circles.
James Taylor, city resident, spoke to the Resolution Updating Lodging Tax Advisory Committee Funding Work Plan
and Procedures agenda item.
CONSENT AGENDA
It was moved by Suggs and seconded by Miller to approve the Consent Agenda to include:
1.City Council Minutes of May 27, June 3, and June 17, 2025 / Approve
2.Expenditure Report: From June 7, 2025 to June 20, 2025 in the amount of $1,402,395.01 / Approve
3.PSA-2024-45 Amendment No. 1, 16th Street LID Retrofit, Project TR0715 / 1) Award Professional
Services Agreement Amendment No. 1 to Parametrix, Inc. for PSA-2024-45, 16th St. LID Retrofit Project
TR0715 increasing the contract value by $35,586.69 for a new not to exceed value of $122,412.65,
including applicable taxes, and 2) authorize the City Manager to execute all contract-related documents, to
administer the contract, and to make minor modifications as necessary.
4.Fire Department Rescue Task Force -- Grant and Equipment Purchase / 1) Authorize the City Manager to
sign the First Fed Foundation grant agreement, and 2) approve all actions necessary to implement the
grant-funded Rescue Task Force program, including the purchase of ballistic protective equipment, trauma
kits and incident command kits, and 3) authorize the City Manager to make minor modifications to the
agreement, if necessary, to ensure compliance with the grant requirements.
Motion carried 5-0.
RESOLUTIONS NOT REQUIRING COUNCIL PUBLIC HEARINGS
1.Resolution Updating Lodging Tax Advisory Committee Funding Work Plan and Procedures
Deputy City Manager Calvin Goings presented the agenda item and background information, and stated the Lodging
Tax Advisory Committee’s recommendations would provide lodging tax funding guidance through disbursement
categories, funding priorities, and application scoring criteria. He stated the proposed adjustments provide clearer
definitions, guidance for use of excess fund reserves, and application requirements for the annual budgeting request
July 15, 2025 E - 1
PORT ANGELES CITY COUNCIL MEETING – July 1, 2025
Page 2 of 3
for proposals. Deputy City Manager Goings stated the proposed changes were recommended unanimously by the
Lodging Tax Advisory Committee and that the resolution before Council ensured a balanced approach to funding of
lodging tax eligible expenditures that will ensure the lodging tax funding process is in line with state requirements.
Mayor Dexter read the resolution by title, entitled,
RESOLUTION NO. 04-25
A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Lodging Tax Advisory
Committee Policies by adding Lodging Tax Funding Program definitions, new funding disbursement guidance and
amending the application scoring criteria to reflect state requirements.
Council discussion followed. Planning Supervisor Ben Braudrick answered questions from Council.
It was moved by Miller and seconded by Schwab to:
Pass the Resolution adopting the updated Lodging Tax Advisory Committee Funding Work Plan and Procedures, and
authorize the City Clerk to make grammatical and formatting revisions to ensure internal consistency.
Motion carried 4-1 with Suggs opposed.
2. US Army Corps of Engineers Ediz Hook Beach Nourishment Project
Public Works and Utilities Director Scott Curtin presented the agenda item, provided historical information related
to the project, and referenced a site map found in the Council packet. He spoke to the agreement for local
cooperation for Ediz Hook beach erosion control and provided staff recommendations. City Manager Nathan West
spoke to improvements made to the language in the agreement and expressed a desire that future projects use
collaborative efforts and new techniques for restorative efforts on future projects. Council discussion followed.
Mayor Dexter read the resolution by title, entitled,
RESOLUTION NO. 05-25
A RESOLUTION of the City Council of the City of Port Angeles, Washington.
It was moved by Schromen-Wawrin and seconded by Schwab to:
Pass the Resolution authorizing the City Manager to approve, sign and administer all certificates, Agreement
amendment(s), and other documents necessary to facilitate USACE’s additional work on the Ediz Hook Erosion
Control Project.
Motion carried 4-1 with Suggs opposed.
The Mayor recessed the meeting for a break at 6:48 p.m. The meeting reconvened at 6:53 p.m.
OTHER CONSIDERATIONS
1. Council Vacancy Notice and Application Process
Manager West presented the matter, spoke to past practice, timing, and due dates in order to make the September 28
deadline for appointment. Council discussion followed.
It was moved by Miller and seconded by Suggs to:
Initiate the Council Vacancy Notice and Application Process as detailed in Table 1, using the following dates:
Notice and Applications Available: July 2, 2025
Applications Due: August 4, 2025
Selection of finalists and selection of interview questions Review: August 19, 2025
Interviews and appointments: September 2, 2025
Motion carried 5-0.
July 15, 2025 E - 2
PORT ANGELES CITY COUNCIL MEETING – July 1, 2025
Page 3 of 3
2. Budget Goals Work Session
Manager West presented the matter, spoke about the budget process, a desire to recognize Council’s budget goals, and
the need to relate budget goals to the Council’s approved Strategic Plan. Finance Director Sarina Carrizosa presented
slides that identified budget suggestions for the 2026 Budget. Director Carrizosa spoke to the budget building process,
outlined next steps, and stated the need for Council recommendations and direction. Council discussion followed. The
Mayor suggested a follow-up discussion should take place at the next meeting.
The Mayor recessed the meeting for a break at 7:55 p.m. The meeting reconvened at 8:00 p.m.
CITY COUNCIL REPORTS
Council member Schromen-Wawrin spoke about highlights during attendance at the annual Association of
Washington Cities Conference and tours.
Council member Miller spoke to Homelessness Task Force updates, attendance at a joint meeting between the
Clallam County Commissioners and behavioral board, a meeting with the Border Patrol Station Chief, and spoke
about upcoming 4th of July celebrations.
Council member Schwab spoke about highlights during attendance at the annual Association of Washington Cities
Conference.
Council member Suggs spoke about the upcoming July 8 Rayonier Mill cleanup/Department of Ecology open
house/public comment meeting.
Mayor Dexter spoke about an upcoming baseball tournament as it relates to lodging tax and the need for volunteers.
No other reports were given.
INFORMATION
Manager West spoke about the challenges heard around the bridge closures, investment in long -term infrastructure
needs, and invited Director Curtin to speak to the recent road construction. Director Curtin provided updates on the
construction work. Manager West spoke about the upcoming City Shade Street Tree program kick-off, a community
meeting on July 8 at Field Hall regarding Rayonier Mill cleanup next steps, and a special Council meeting on July 22
reserved for Council specific comments on the Rayonier Mill cleanup matter.
SECOND PUBLIC COMMENT
John Ralston, city resident, spoke about the 8th Street Bridge project, stop lights, and property surplus details.
James Taylor, city resident, spoke about the budget presentation.
Glenn Barbiari, city resident, spoke about use of parking lots as a location for temporary housing shelters.
Ralph Davison, city resident, spoke about the 8th Street Bridge improvements and the council vacancy.
ADJOURNMENT
There being no further business to come before the Council, the Mayor adjourned the meeting at 8:36 p.m.
_____________________________________ _______________________________
Kate Dexter, Mayor Kari Martinez-Bailey, City Clerk
Minutes were approved on:
July 15, 2025 E - 3
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 001-0000-237.00-00 44.32
GRAFFITI SOLUTIONS, INC PAINTING EQUIPMENT & ACC 001-0000-237.00-00 (44.50)
WA STATE PATROL JUNE 2025 FINGERPRINTS 001-0000-229.50-00 132.00
WASHINGTON (DOL), STATE OF JUNE 2025 CPLS 001-0000-229.60-00 369.00
Division Total:$500.82
Department Total:$500.82
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-1210-513.31-01 298.17
PACIFICA LAW GROUP, LLP CONSULTING SERVICES 001-1210-513.41-50 732.50
WASHINGTON CITY/CNTY MGMT
ASSN
MISC PROFESSIONAL SERVICE 001-1210-513.43-10 400.00
City Manager Division Total:$1,430.67
MISC TRAVEL L INGRAHAM-LABOR & RELATI 001-1220-516.43-10 497.58
Human Resources Division Total:$497.58
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 30.86
City Clerk Division Total:$30.86
City Manager Department Total:$1,959.11
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 001-2023-514.44-50 6.39
MISC TRAVEL J JONES-NWPPA ACCT/FIN CO 001-2023-514.43-10 107.50
Accounting Division Total:$113.89
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,753.26
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,839.83
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 3,032.75
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,499.78
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,750.47
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 2,829.55
MISC PROFESSIONAL SERVICE 001-2025-514.41-50 3,027.66
PAYMENTUS GROUP INC TRANSACTION FEES 001-2025-514.41-50 2,146.20
TRANSACTION FEES 001-2025-514.41-50 16,107.49
Customer Service Division Total:$37,986.99
OLYMPIC PRINTERS INC ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 1,469.06
ENVELOPES, PLAIN, PRINTED 001-2070-518.31-01 669.74
QUADIENT RENTAL/LEASE EQUIPMENT 001-2070-518.45-30 2,383.60
Reprographics Division Total:$4,522.40
Finance Department Total:$42,623.28
CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 94,104.25
Page 1 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 4
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
OFFICE
Jail Contributions Division Total:$94,104.25
City Attorney Department Total:$94,104.25
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 001-4060-558.31-01 53.07
MISC PROFESSIONAL SERVICE 001-4060-558.31-01 56.87
MISC PROFESSIONAL SERVICE 001-4060-558.31-01 60.49
Planning Division Total:$170.43
Community Development Department Total:$170.43
WA ASSN OF SHERIFFS & POLICE MEMBERSHIPS 001-5010-521.43-10 800.00
Police Administration Division Total:$800.00
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 18.11
MISC TRAVEL J POWLESS-FBI TACTICAL TR 001-5021-521.43-10 255.00
SWAIN'S GENERAL STORE INC RADIO & TELECOMMUNICATION 001-5021-521.31-01 15.21
Investigation Division Total:$288.32
CURTIS & SONS INC, L N CLOTHING & APPAREL 001-5022-521.31-11 1,048.78
CLOTHING & APPAREL 001-5022-521.31-11 92.55
CLOTHING & APPAREL 001-5022-521.31-11 311.35
CLOTHING & APPAREL 001-5022-521.31-11 533.99
CLOTHING & APPAREL 001-5022-521.31-11 267.77
CLOTHING & APPAREL 001-5022-521.31-11 25.05
CLOTHING & APPAREL 001-5022-521.31-11 25.05
LINCOLN STREET STATION SHIPPING AND HANDLING 001-5022-521.42-10 16.69
SHIPPING AND HANDLING 001-5022-521.42-10 67.60
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
REIMBURSEMENT ACADEMY BOO 001-5022-521.31-11 65.15
MISC TRAVEL D MORSE-FBI TACTICAL TRAI 001-5022-521.43-10 255.00
OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-5022-521.31-01 296.21
PACIFIC OFFICE EQUIPMENT INC FURNITURE, OFFICE 001-5022-521.31-01 543.41
SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-5022-521.31-01 51.12
ENGINEERING EQUIPMENT 001-5022-521.31-01 16.30
Patrol Division Total:$3,616.02
Police Department Total:$4,704.34
GLOBALSTAR USA 06-16 A/C AC00153767 001-6010-522.42-10 103.99
OLYMPIC STATIONERS INC SUPPLIES 001-6010-522.31-01 8.06
WAPRO DEWEY 001-6010-522.49-01 25.00
Page 2 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 5
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
Fire Administration Division Total:$137.05
FIRE CATT HOSES, ALL KINDS 001-6020-522.41-50 4,271.40
INDUSTRIAL SCIENTIFIC
CORPORATION
MISCELLANEOUS SERVICES 001-6020-522.41-50 1,591.75
PORT ANGELES POWER
EQUIPMENT
MACHINERY & HEAVY HRDWARE 001-6020-522.35-01 1,152.51
Fire Suppression Division Total:$7,015.66
ANGELES MILLWORK & LUMBER OFFICE SUPPLIES, GENERAL 001-6045-522.31-01 9.87
Fire Training Division Total:$9.87
MISC ONE-TIME VENDORS CARPET CLEANING STATION D 001-6050-522.41-50 775.51
THURMAN SUPPLY CONCRETE & METAL CULVERTS 001-6050-522.31-20 19.48
Facilities Maintenance Division Total:$794.99
Fire Department Total:$7,957.57
MISC TRAVEL A HOOD-ESRI 2025 CONF 001-7010-532.43-10 478.50
J JENKINS-ESRI 2025 CONF 001-7010-532.43-10 535.60
L BAACK-PWX 2025 CONF 001-7010-532.43-10 368.00
V MCINTYRE-PWX 2025 CONF 001-7010-532.43-10 1,301.87
SWAIN'S GENERAL STORE INC PAINTING EQUIPMENT & ACC 001-7010-532.31-01 151.01
Public Works Admin. Division Total:$2,834.98
Public Works & Utilities Department Total:$2,834.98
INTL SOCIETY OF ARBORICULTURE MEMBERSHIPS 001-8010-574.49-01 230.00
176010-KEOHOKALOLE 001-8010-574.49-01 258.00
Parks Administration Division Total:$488.00
ANGELES MILLWORK & LUMBER RENTAL/LEASE EQUIPMENT 001-8050-536.31-20 34.24
EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 110.70
EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 93.90
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 001-8050-536.44-50 21.36
QUIRING MONUMENTS INC MARKERS, PLAQUES,SIGNS 001-8050-536.34-01 1,364.00
RODDA PAINT CO EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 841.63
Ocean View Cemetery Division Total:$2,465.83
ALPHA CARD SYSTEMS LLC BADGES & OTHER ID EQUIP. 001-8080-576.31-01 226.49
ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-20 82.89
ANGELES MILLWORK & LUMBER EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 98.66
SUPPLIES 001-8080-576.31-20 39.39
SUPPLIES 001-8080-576.31-20 54.45
Page 3 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 6
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 68.85
SUPPLIES 001-8080-576.31-20 39.51
BEACON ATHLETICS SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 114.37
CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.45-30 37.11
SUPPLIES 001-8080-576.45-30 37.11
SUPPLIES 001-8080-576.31-20 37.11
EAST SIDE LANDSCAPING SUPPLY ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 495.21
FERGUSON ENTERPRISES INC AGRICULTURAL EQUIP&IMPLEM 001-8080-576.31-20 506.08
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 140.93
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 464.49
GRAFFITI SOLUTIONS, INC PAINTING EQUIPMENT & ACC 001-8080-576.31-20 544.50
HEARTLINE ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 455.20
PORT ANGELES POWER
EQUIPMENT
SUPPLIES 001-8080-576.31-01 368.06
PUGET SOUND HARDWARE, INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 91.15
SHIPPING AND HANDLING 001-8080-576.31-20 21.78
RAINBOW SWEEPERS, INC SPORTING & ATHLETIC EQUIP 001-8080-576.31-20 111.35
SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-8080-576.31-01 195.88
PROSTHETIC,HEARING AID ET 001-8080-576.31-01 23.49
BUILDING MAINT&REPAIR SER 001-8080-576.31-20 43.49
CLOTHING & APPAREL 001-8080-576.31-01 97.73
EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 21.71
SUPPLIES 001-8080-576.31-20 31.52
ZENOVIC & ASSOCIATES CONSULTING SERVICES 001-8080-576.48-10 292.50
Parks Facilities Division Total:$4,741.01
Parks & Recreation Department Total:$7,694.84
AMAZON CAPITAL SERVICES EQUIP MAINT & REPAIR SERV 001-8112-555.31-20 103.44
MAYDA AND SONS MECHANICAL EQUIP MAINT & REPAIR SERV 001-8112-555.48-10 481.83
EQUIP MAINT & REPAIR SERV 001-8112-555.48-10 1,158.97
ROGERS, GETTA L CONSULTING SERVICES 001-8112-555.48-10 1,457.50
CONSULTING SERVICES 001-8112-555.48-10 701.25
Senior Center Facilities Division Total:$3,902.99
ANGELES PEST CONTROL BUILDING MAINT&REPAIR SER 001-8131-518.48-10 199.29
SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 75.01
WALTER E NELSON CO SUPPLIES 001-8131-518.31-20 63.70
Page 4 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 7
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
WALTER E NELSON CO EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 267.58
EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 523.87
EQUIP MAINT & REPAIR SERV 001-8131-518.31-20 102.40
SUPPLIES 001-8131-518.31-01 282.66
BUILDING MAINT&REPAIR SER 001-8131-518.31-20 83.24
Central Svcs Facilities Division Total:$1,597.75
AMAZON CAPITAL SERVICES SHIPPING AND HANDLING 001-8155-575.31-20 7.61
SUPPLIES 001-8155-575.31-20 16.22
Facility Rentals Division Total:$23.83
Facilities Maintenance Department Total:$5,524.57
General Fund Fund Total:$168,074.19
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 145.95
AMAZON CAPITAL SERVICES SUPPLIES 102-7230-542.31-01 52.00
ANGELES CONCRETE PRODUCTS BUILDER'S SUPPLIES 102-7230-542.31-20 392.32
ANGELES MILLWORK & LUMBER LAWN MAINTENANCE EQUIP 102-7230-542.31-01 31.19
ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 66.52
JANITORIAL SUPPLIES 102-7230-542.31-01 145.53
DATABAR INCORPORATED MISC PROFESSIONAL SERVICE 102-7230-542.41-50 52.90
MISC PROFESSIONAL SERVICE 102-7230-542.41-50 57.02
MISC PROFESSIONAL SERVICE 102-7230-542.41-50 60.67
MISC PROFESSIONAL SERVICE 102-7230-542.41-50 48.76
MCMASTER-CARR SUPPLY CO PIPE FITTINGS 102-7230-542.35-01 135.54
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
CDL REIMBURSEMENT 06/12/2 102-7230-542.49-90 136.00
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 102-7230-542.41-50 38.55
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 102-7230-542.47-10 23.20
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 31.55
ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-25 221.96
TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,553.71
Street Division Total:$4,193.37
Public Works-Street Department Total:$4,193.37
Street Fund Total:$4,193.37
GOVWORX INC DATA PROC SERV &SOFTWARE 107-5160-528.43-11 22,500.00
MCFALL, BARBARA MISC PROFESSIONAL SERVICE 107-5160-528.41-50 450.00
Page 5 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 8
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 45.50
REINHOLD, BEVERLY SECURITY,FIRE,SAFETY SERV 107-5160-528.41-50 250.00
WA STATE PATROL COMPUTER SOFTWARE FOR MIN 107-5160-528.41-50 1,200.00
Pencom Division Total:$24,445.50
Pencom Department Total:$24,445.50
Pencom Fund Total:$24,445.50
DOOLITTLE CONSTRUCTION LLC RELEASE RETAINAGE 312-0000-223.40-00 22,917.06
Division Total:$22,917.06
Department Total:$22,917.06
2 GRADE, LLC CONSTRUCTION SERVICES,GEN 312-7930-595.65-10 86,551.27
PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 3,601.63
CONSULTING SERVICES 312-7930-595.65-10 13,502.15
SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 262.28
TRANSPO GROUP CONSULTING SERVICES 312-7930-595.65-10 1,486.25
WESTERN SYSTEMS, INC MARKERS, PLAQUES,SIGNS 312-7930-595.65-10 4,005.48
GF-Street Projects Division Total:$109,409.06
Capital Projects-Pub Wks Department Total:$109,409.06
Transportation Benefit Fund Total:$132,326.12
A/R MISCELLANEOUS REFUNDS DIFF OF EST VS ACT 401-0000-213.10-90 5,898.40
DIFF OF EST VS ACT 401-0000-213.10-90 14,098.38
DIFF OF EST VS ACT 401-0000-213.10-90 16,452.86
CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 5,227.20
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 401-0000-237.00-00 33.63
MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 199.04
FINAL BILL REFUND 401-0000-122.10-99 534.32
FINAL BILL REFUND 401-0000-122.10-99 596.91
FINAL BILL REFUND 401-0000-122.10-99 8.87
FINAL BILL REFUND 401-0000-122.10-99 62.84
FINAL BILL REFUND 401-0000-122.10-99 69.86
FINAL BILL REFUND 401-0000-122.10-99 71.82
FINAL BILL REFUND 401-0000-122.10-99 153.46
FINAL BILL REFUND 401-0000-122.10-99 228.35
FINAL BILL REFUND 401-0000-122.10-99 320.94
FINAL BILL REFUND 401-0000-122.10-99 462.40
UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00
Page 6 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 9
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
Division Total:$44,544.28
Department Total:$44,544.28
BPA-POWER WIRES ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 736,820.00
EES CONSULTING INC CONSULTING SERVICES 401-7120-533.49-01 420.71
Power Systems Division Total:$737,240.71
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 482.02
ANIXTER CLOTHING ACCESSORIES(SEE 401-7180-533.31-01 1,122.01
BUCK'S NORTHWEST
LANDSCAPING, LLC
ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 2,915.80
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 401-7180-533.44-50 67,394.65
INDUSTRIAL SCIENTIFIC
CORPORATION
MISCELLANEOUS SERVICES 401-7180-533.41-50 1,591.75
KENNEDY, STEPHEN H. BLANKET PURCHASE ORDER 401-7180-533.45-30 8,500.00
LUTZCO, INC. FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 202.60
FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 450.50
FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 1,320.28
FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 326.91
MATT'S TOOLS USA, LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 288.42
CLOTHING ACCESSORIES(SEE 401-7180-533.35-01 302.92
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
BRKFST/DINNER, WO #325752 401-7180-533.31-01 55.50
BRKFST/DINNER, WO #325752 401-7180-533.31-01 55.50
NORTHWEST SAFETY SERVICE,
LLC
HUMAN SERVICES 401-7180-533.41-50 1,156.90
THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 30.37
ULINE, INC HARDWARE,AND ALLIED ITEMS 401-7180-533.31-01 729.68
WESTERN SYSTEMS, INC MARKERS, PLAQUES,SIGNS 401-7180-533.34-02 614.48
Electric Operations Division Total:$87,540.29
Public Works-Electric Department Total:$824,781.00
Electric Utility Fund Total:$869,325.28
AMAZON CAPITAL SERVICES SUPPLIES 402-7380-534.31-01 52.00
ANGELES CONCRETE PRODUCTS HARDWARE,AND ALLIED ITEMS 402-7380-594.64-10 521.55
ANGELES MILLWORK & LUMBER HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 144.70
HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 23.90
AQUATIC INFORMATICS DATA PROC SERV &SOFTWARE 402-7380-534.48-02 1,250.00
BACKFLOW APPARATUS & VALVE
CO
PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 694.24
Page 7 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 10
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 402-7380-534.44-50 29,838.47
FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 39.77
JJC RESOURCES, LLC ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 1,355.70
MCMASTER-CARR SUPPLY CO PIPE FITTINGS 402-7380-534.35-01 90.36
FASTENERS, FASTENING DEVS 402-7380-534.31-20 199.20
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
WTP OPERATOR 2 TEST REIMB 402-7380-534.43-10 106.00
NORTON CORROSION LTD ENGINEERING SERVICES 402-7380-534.41-50 1,061.00
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 402-7380-534.41-50 38.55
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 70.83
RH2 ENGINEERING ENGINEERING SERVICES 402-7380-534.41-50 636.53
ENGINEERING SERVICES 402-7380-534.41-50 318.37
SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 333.00
SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 80.35
Water Division Total:$36,854.52
NORTON CORROSION LTD ENGINEERING SERVICES 402-7382-534.41-50 2,356.00
Industrial Water Treatmnt Division Total:$2,356.00
Public Works-Water Department Total:$39,210.52
Water Utility Fund Total:$39,210.52
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 403-0000-237.00-00 57.49
Division Total:$57.49
Department Total:$57.49
AMAZON CAPITAL SERVICES SUPPLIES 403-7480-535.31-01 52.00
BAXTER AUTO PARTS #15 MACHINERY & HEAVY HRDWARE 403-7480-535.31-01 63.15
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 403-7480-535.44-50 22,634.53
EUROFINS ENVIRONMENTAL
TESTING NW
MISC PROFESSIONAL SERVICE 403-7480-535.41-50 223.20
FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 35.09
SHIPPING CHARGES 403-7480-535.42-10 36.94
FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 759.76
GRAINGER FIRST AID & SAFETY EQUIP.403-7480-535.31-20 318.37
MATT'S TOOLS USA, LLC HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 43.58
MCMASTER-CARR SUPPLY CO PIPE FITTINGS 403-7480-535.31-20 396.87
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
BOOT REIMBURSEMENT VOUCHE 403-7480-535.31-01 190.56
Page 8 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 11
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 403-7480-535.41-50 38.54
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 307.42
SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP.403-7480-535.31-01 23.82
FERTILIZERS & SOIL CONDTN 403-7480-535.31-01 78.73
THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 15.41
PIPE FITTINGS 403-7480-535.31-20 224.07
WALTER E NELSON CO JANITORIAL SUPPLIES 403-7480-535.31-01 84.60
Wastewater Division Total:$25,526.64
Public Works-Wastewater Department Total:$25,526.64
Wastewater Utility Fund Total:$25,584.13
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 404-0000-237.00-00 253.55
Division Total:$253.55
Department Total:$253.55
ANGELES MILLWORK & LUMBER HAND TOOLS ,POW&NON POWER 404-7538-537.35-01 24.91
JANITORIAL SUPPLIES 404-7538-537.31-01 143.76
CLALLAM CNTY SOLID WASTE
DEPT
BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 10,005.80
BLDG CONSTRUC. SERVICES- 404-7538-537.49-90 1,454.50
CLEAN EARTH EVIRONMENTAL
SOLUTIONS
PW CONSTRUCTION & RELATED 404-7538-537.41-50 33,633.48
PW CONSTRUCTION & RELATED 404-7538-537.41-50 776.16
PW CONSTRUCTION & RELATED 404-7538-537.41-50 850.08
PW CONSTRUCTION & RELATED 404-7538-537.41-50 868.55
PW CONSTRUCTION & RELATED 404-7538-537.41-50 887.03
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 404-7538-537.44-50 36,349.72
FASTENAL INDUSTRIAL JANITORIAL SUPPLIES 404-7538-537.31-01 216.68
HERMANN BROS LOGGING &
CONST
MISCELLANEOUS SERVICES 404-7538-537.41-50 1,575.00
HI-TECH SECURITY COMMUNICATIONS/MEDIA SERV 404-7538-537.41-50 416.89
PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 404-7538-537.47-10 91.48
RABANCO, LTD MISCELLANEOUS SERVICES 404-7538-537.41-51 (18,755.10)
MISCELLANEOUS SERVICES 404-7538-537.41-51 55,224.14
REGIONAL DISPOSAL BUILDING MAINT&REPAIR SER 404-7538-537.41-51 20,815.62
BUILDING MAINT&REPAIR SER 404-7538-537.41-51 460,781.38
SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 404-7538-537.31-01 130.11
SW - Transfer Station Division Total:$605,490.19
Page 9 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 12
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 145.96
AMAZON CAPITAL SERVICES SUPPLIES 404-7580-537.31-01 52.00
ANGELES MILLWORK & LUMBER JANITORIAL SUPPLIES 404-7580-537.31-01 43.54
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 404-7580-537.44-50 20,513.13
FASTENAL INDUSTRIAL RAGS,SHOP TOWELS,WIPING 404-7580-537.31-01 90.42
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 404-7580-537.41-50 38.55
RODDA PAINT CO CHEM RAW MATERIALS MFG 404-7580-537.31-01 184.97
PAINTS,COATINGS,WALLPAPER 404-7580-537.31-01 78.94
SWAIN'S GENERAL STORE INC HOSES, ALL KINDS 404-7580-537.31-01 44.49
SHOES AND BOOTS 404-7580-537.31-01 339.55
PAINTS,COATINGS,WALLPAPER 404-7580-537.31-01 101.14
SHOES AND BOOTS 404-7580-537.31-01 (169.43)
Solid Waste-Collections Division Total:$21,463.26
ASPECT CONSULTING, LLC CONSULTING SERVICES 404-7585-537.41-50 23,717.25
Solid Waste-Landfill Division Total:$23,717.25
Public Works-Solid Waste Department Total:$650,670.70
Solid Waste Utility Fund Total:$650,924.25
CLALLAM CNTY DEPT OF HEALTH LAB EQUIP,BIO,CHEM,ENVIR 406-7412-538.41-50 931.00
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 406-7412-538.49-50 23,107.25
THURMAN SUPPLY PIPE FITTINGS 406-7412-538.31-20 58.62
Stormwater Division Total:$24,096.87
Public Works-Wastewater Department Total:$24,096.87
Stormwater Utility Fund Total:$24,096.87
DEPARTMENT OF REVENUE EXCISE TAX RETURNS-MAY 409-0000-237.00-00 127.71
Division Total:$127.71
Department Total:$127.71
BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 117.34
SALE SURPLUS/OBSOLETE 409-6025-526.31-13 190.71
CEDAR GROVE COUNSELING, INC. HEALTH RELATED SERVICES 409-6025-526.41-50 100.00
CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,425.00
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
FEIK EMT SCHOOL 409-6025-526.43-10 552.25
SYSTEMS DESIGN WEST, LLC CONSULTING SERVICES 409-6025-526.41-50 3,703.89
TELEFLEX, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 108.90
Page 10 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 13
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
Medic I Division Total:$6,198.09
Fire Department Total:$6,198.09
Medic I Utility Fund Total:$6,325.80
AIR FLO HEATING COMPANY INC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
C & F INSULATION CONSTRUCTION SERVICES,TRA 421-7121-533.49-86 918.30
DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
AIR CONDITIONING & HEATNG 421-7121-533.49-86 800.00
HARTNAGEL BUILDING SUPPLY INC BUILDER'S SUPPLIES 421-7121-533.49-86 320.58
PORT ANGELES SCHOOL DISTRICT CONSTRUCTION SERVICES,GEN 421-7121-533.49-86 152.00
PORT OF PORT ANGELES CONSTRUCTION SERVICES,GEN 421-7121-533.49-86 1,418.00
Conservation Division Total:$6,008.88
Public Works-Electric Department Total:$6,008.88
Conservation Fund Total:$6,008.88
DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 452-7388-594.65-10 30,492.00
Water Projects Division Total:$30,492.00
Public Works-Water Department Total:$30,492.00
Water Utility CIP Fund Total:$30,492.00
DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 453-7488-594.65-10 20,146.50
DEPARTMENT OF COMMERCE FINANCIAL SERVICES 453-7488-582.78-10 31,052.63
FINANCIAL SERVICES 453-7488-582.78-10 120,698.38
FINANCIAL SERVICES 453-7488-582.78-10 609,727.45
FINANCIAL SERVICES 453-7488-592.83-10 310.53
FINANCIAL SERVICES 453-7488-592.83-10 1,810.47
FINANCIAL SERVICES 453-7488-592.83-10 12,194.55
Wastewater Projects Division Total:$795,940.51
Public Works-Wastewater Department Total:$795,940.51
WasteWater Utility CIP Fund Total:$795,940.51
DELHUR INDUSTRIES INC BLDG CONSTRUC. SERVICES- 456-7688-594.65-10 130,230.43
PARAMETRIX INC CONSULTING SERVICES 456-7688-594.65-10 1,250.42
Stormwater Util CIP Projs Division Total:$131,480.85
Public Works Department Total:$131,480.85
Stormwtr Util Projects Fund Total:$131,480.85
AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 288.48
AUTOZONE STORES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 406.15
Page 11 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 14
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 206.20
BELTS AND BELTING 501-0000-141.40-00 36.34
FIRE CHIEF EQUIPMENT CO, INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 398.26
AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 558.90
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 492.92
N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 210.79
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 33.32
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 139.68
OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 168.09
PAPE-KENWORTH NORTHWEST,
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.56
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 279.22
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 670.39
PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,743.42
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 787.87
FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 18,567.98
POMP'S TIRE SERVICE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,300.30
WESTERN EQUIPMENT DISTRIB
INC
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 749.22
AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 925.31
Division Total:$27,976.40
Department Total:$27,976.40
A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 181.46
AMAZON CAPITAL SERVICES SUPPLIES 501-7630-548.31-01 52.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 294.36
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 192.73
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.70
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 16.76
CENTRAL WELDING SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 125.49
COPY CAT GRAPHICS & SIGNS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 321.26
AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 321.26
AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 1,246.91
AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 1,246.91
DAREN'S POINT S EXTERNAL LABOR SERVICES 501-7630-548.34-02 29.89
EXTERNAL LABOR SERVICES 501-7630-548.34-02 27.23
EXTERNAL LABOR SERVICES 501-7630-548.34-02 27.17
EXTERNAL LABOR SERVICES 501-7630-548.34-02 21.73
Page 12 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 15
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 56.63
EXTERNAL LABOR SERVICES 501-7630-548.34-02 239.52
FAR-WEST MACHINE &
HYDRAULICS
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.62
HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 15.19
HECKMAN MOTORS, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 699.00
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 36.00
EXTERNAL LABOR SERVICES 501-7630-548.34-02 617.00
LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 733.87
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,651.16
EXTERNAL LABOR SERVICES 501-7630-548.34-02 138.30
EXTERNAL LABOR SERVICES 501-7630-548.34-02 182.86
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 380.30
AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 678.23
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 48.99
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 35.45
BELTS AND BELTING 501-7630-548.34-02 33.09
BELTS AND BELTING 501-7630-548.34-02 52.76
NELSON TRUCK EQUIPMENT CO
INC
HAND TOOLS ,POW&NON POWER 501-7630-548.34-02 1,460.67
ORKIN EXTERMINATING COMPANY
INC
EXTERNAL LABOR SERVICES 501-7630-548.41-50 38.55
PACIFIC GOLF & TURF AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 413.82
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 205.10
PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 102.50
PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 341.61
EXTERNAL LABOR SERVICES 501-7630-548.34-02 651.46
SEALMASTER PORTLAND AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,351.26
SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 186.25
SNAP-ON TOOLS - SARGENT
TOOLS LLC
AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 73.24
SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 683.01
STRAIT ALIGNMENT & BRAKE EXTERNAL LABOR SERVICES 501-7630-548.34-02 533.17
TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 100.31
EXTERNAL LABOR SERVICES 501-7630-548.34-02 2,144.23
THURMAN SUPPLY RETURN ITEMS 501-7630-548.31-01 (18.95)
Page 13 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 16
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
VESTIS SERVICES LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 16.34
LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 16.34
WILDER TOYOTA INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 413.44
WORLD KINECT ENERGY SVCS FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 381.28
Equipment Services Division Total:$20,820.46
Public Works Department Total:$20,820.46
Equipment Services Fund Total:$48,796.86
CANON USA, INC BLANKET PURCHASE ORDER 502-2081-518.45-31 4,131.99
CENTURYLINK-QWEST 06-06 A/C 334046758 502-2081-518.42-10 3,153.42
MISC EMPLOYEE EXPENSE
REIMBURSEMENT
MEAL TICKET COUNCIL MTG C 502-2081-518.31-01 37.00
VERIZON WIRELESS 06-15 A/C 842160242-00001 502-2081-518.42-10 3,611.23
06-15 A/C 842160242-00003 502-2081-518.42-10 1,373.75
06-15 A/C 842160242-00004 502-2081-518.42-10 5,002.78
Information Technologies Division Total:$17,310.17
RIGHT SYSTEMS INC COMPUTERS,DP & WORD PROC. 502-2082-594.65-10 353.93
TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2082-594.65-10 7,650.00
DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,742.40
DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,742.40
DATA PROC SERV &SOFTWARE 502-2082-594.65-10 8,640.00
IT Capital Projects Division Total:$20,128.73
Finance Department Total:$37,438.90
Information Technology Fund Total:$37,438.90
AWC EMPLOYEE BENEFITS TRUST AWC-JULY 503-1631-517.46-30 273,337.52
AWC-JULY 503-1631-517.46-31 7,775.61
AWC-JULY 503-1631-517.46-32 3,940.80
AWC-JULY 503-1631-517.46-34 7,578.34
HSA BANK SERVICE FEE 503-1631-517.41-50 36.00
SERVICE FEE 503-1631-517.41-50 178.50
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 1,650.00
EMPLOYER CONTRIBUTIONS 503-1631-517.46-30 3,300.00
REDACTED REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 108.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 160.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 174.70
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 181.00
Page 14 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 17
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
REDACTED REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 183.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 185.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 470.00
REIMBURSE MEDICARE-JUNE 503-1631-517.46-35 703.00
REDQUOTE, INC. HRA REIMBURSEMENT 503-1631-517.46-30 2,617.98
Other Insurance Programs Division Total:$304,059.45
Self Insurance Department Total:$304,059.45
Self-Insurance Fund Total:$304,059.45
AFLAC AFLAC MONTHLY PREMIUMS 920-0000-231.53-10 858.98
AWC EMPLOYEE BENEFITS TRUST AWC-JULY 920-0000-231.53-30 947.30
EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 1,272.00
EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-10 628.08
PAYROLL SUMMARY 920-0000-231.52-20 31,634.01
FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 139,486.06
PENSIONER'S P/R TAX 920-0000-231.50-10 100.00
FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 142,787.54
HAWAII DEPARTMENT OF
TAXATION
PAYROLL SUMMARY 920-0000-231.50-30 206.04
HSA BANK PAYROLL SUMMARY 920-0000-231.53-11 593.27
PAYROLL SUMMARY 920-0000-231.53-12 1,949.85
EMPLOYEE CONTRIBUTIONS 920-0000-231.52-40 4,780.65
PAYROLL SUMMARY 920-0000-231.53-11 593.27
PAYROLL SUMMARY 920-0000-231.53-12 236.38
JOHN HANCOCK LIFE INSURANCE
CO
PAYROLL SUMMARY 920-0000-231.52-25 1,667.45
LEOFF PAYROLL SUMMARY 920-0000-231.51-21 204.83
PAYROLL SUMMARY 920-0000-231.51-21 62,871.88
Page 15 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 18
City of Port Angeles
City Council Expenditure Report
Between Jun 21, 2025 and Jul 4, 2025
Vendor Description Account Number Amount
MISSION SQUARE-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 37,007.47
OFFICE OF SUPPORT
ENFORCEMENT
PAYROLL SUMMARY 920-0000-231.56-20 1,408.78
PERS PAYROLL SUMMARY 920-0000-231.51-10 1,294.57
PAYROLL SUMMARY 920-0000-231.51-11 16,193.96
PAYROLL SUMMARY 920-0000-231.51-12 105,317.77
PAYROLL SUMMARY 920-0000-231.51-22 7,859.74
TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 2,415.00
PAYROLL SUMMARY 920-0000-231.54-10 2,415.00
UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 195.00
WSCFF/EMPLOYEE BENEFIT
TRUST
PAYROLL SUMMARY 920-0000-231.53-20 6,800.00
Division Total:$571,724.88
Department Total:$571,724.88
Payroll Clearing Fund Total:$571,724.88
Total for Checks Dated Between Jun 21, 2025 and Jul 4, 2025 $3,870,448.36
Page 16 of 16 Jul 9, 2025 6:19:41 AM
July 15, 2025 E - 19
Summary: Staff seeks City Council's final acceptance for the work performed on the L Street Pavement
Repair project by Lakeside Industries of Port Angeles, WA. The work has been inspected and confirmed
to be complete, and is ready for acceptance by City Council. The final project costs amount to
$52,992.30, including taxes, a 5% retainage is being held.
Strategic Plan: This proposal directly aligns with Strategic Focus Area #4 – Infrastructure
Development, Maintenance, and Connectivity.
Funding: The approved 2026-2031 Capital Facilities Plan includes funding from Budget 312-7930-595-
6510 as part of TR1118 – Revolving Street Improvements in the amount of $30,000.00 and TR0420 –
2023 Pavement Preservation in the amount of $92,000.00.
Recommendation: 1) Accept the L Street Pavement Repair Project No. CON 2025-24 as
complete, and 2) authorize staff to proceed with project closeout and release the retainage bond upon
receipt of all required clearances.
Date: July 15, 2025
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: L Street Pavement Repair CON-2025-24 - Final Acceptance
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the
City Council on October 1, 2024. This project directly aligns with Strategic Focus Area #4 – Infrastructure
Development, Maintenance, and Connectivity and furthers the City’s approved 2026-2031 Capital
Facilities Plan through projects TR1118 and TR0420.
Background / Analysis: In preparation for the 2025 Chip Seal project, failing asphalt sections require
repairs to provide a sound base for chip sealing work. The contract, CON-2025-24 was prepared to repair
the failing asphalt sections on L Street, where chip seal is planned.
On June 3, 2025, City Council awarded the low bid to Lakeside Industries of Port Angeles, WA in the
amount of $53,000.00. The project was inspected by City staff and deemed physically complete as of June
10, 2025.
City staff recommends City Council accept the L Street Pavement Repair Project No. CON 2025-24 as
complete, and authorize staff to proceed with project closeout, and release the retainage bond upon
receipt of all required clearances.
Funding Overview:
Attachment: Photo Report
Project Cost Summary
Original Contract Amount Change Orders Contract Variance Final Cost Project Cost Variance
$53,000.00 $0.00 ($7.70) $52,992.30 0.0%
July 15, 2025 E - 20
BeforeBefore
In preparation for the 2025
Chip Seal project in
Summer 2025, this project
repaired failing asphalt
sections on “L” Street
between Lauridsen
Boulevard and 16 Street to
provide a sound base for
chip sealing work.
th
CON-2025-24L Street Pavement RepairsL Street Pavement Repairs
Original Contract Amount:
$53,000.00
CITY OF PORT ANGELES
PUBLIC WORKS AND
UTILITIES
CITY COUNCIL 07/15/2025
AfterAfter
Final Cost:
$52,992.30
July 15, 2025 E - 21
1
Date: July 15, 2025
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Equipment Purchase – Replacement of Parks Department Equipment #5330
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This purchase directly aligns with Strategic Focus Area #4 –
Infrastructure Development, Maintenance, and Connectivity.
Background / Analysis: The Parks Department equipment #5330 is 20 years old and has 1,610 hours
of operation. It is necessary to replace #5330, as it has reached the end of its useful service life. Lifetime
repair costs currently exceed $30,000.00. The Parks Department Equipment #5330 is a critical part of the
Parks Department sports fields renovation projects. It is primarily utilized during the months of April
through August to operate several attachments, including, but not limited to, the Dakota Top Dresser
trailer, aerator, box scraper, rototiller, post hole auger, Toro Grass Sweeper, and the fertilizer/seeded unit.
Innovations in tractor technology will allow staff to operate more safely and efficiently utilizing the
replacement equipment.
Equipment #5330 will be replaced by a 2025 Kubota L4060HST Tractor. This piece of equipment will be
identical to the Parks Department unit #1830, purchased in 2018. Both units will be able to share
attachments, including the backhoe attachment purchased as part of #1830. The new unit will feature a
37hp clean-burning diesel engine that utilizes a diesel particulate filter. This replacement furthers the
Summary: Staff seeks City Council approval for equipment procurement for the Parks Department. The
Parks Department equipment #5330 is a 2005 Kubota MX5000 Tractor. It is recommended for
replacement in 2025, as it has reached the end of its useful service life. Through the City’s membership in
the Washington State Purchasing Cooperative, participating vendor Jennings Equipment Inc. of Puyallup,
WA, was selected from the cooperative vendors list, Contract No. 28123.
Strategic Plan: This purchase directly aligns with Strategic Focus Area #4 – Infrastructure
Development, Maintenance, and Connectivity.
Funding: This vehicle replacement is identified in the 2025 budget (501-7630-594-6410) and is included
in the approved 2026 – 2031 Capital Facilities Plan in the amount of $56,000.00, including applicable
taxes and accessories.
Recommendation: 1) Approve the purchase of a new Parks Department piece of equipment, 2025
Kubota L4060HST Tractor, that is the functional equivalent of existing equipment #5330 from Jennings
Equipment of Puyallup, WA, for an amount not to exceed $49,633.93, including tax and accessories, and
2) authorize the City Manager to approve and execute the final purchase documents, to complete the
purchase, and to make minor modifications as necessary, and 3) authorize the City Manager to surplus
equipment #5330, and to dispose of that equipment in a commercially reasonable manner, upon addition
of the equipment.
July 15, 2025 E - 22
2
Fleet Maintenance's effort to consolidate and streamline the fleet, while adhering to City Council’s
direction and green fleet requirements, where applicable.
Funding: This vehicle replacement is identified in the 2025 budget (501-7630-594-6410) and is included
in the 2025 – 2030 Capital Facilities Plan in the amount of $56,000.00, including applicable taxes and
accessories.
Pricing from the Washington State Purchasing Cooperative contract is summarized below:
Attachments: None.
New Vehicle Type Vehicle Budget WSPC Bid Accessories Replacing Vehicle
(1) 2025 Kubota
L4060HST Tractor
$56,000.00 $47,133.93 $2,500.00 #5330, 2005 Kubota MX5000
Tractor
Total Cost $49,633.93
July 15, 2025 E - 23
1
Date: July 15, 2025
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: Airport Electrical Conduit Boring, Final Acceptance CON-2025-02
Relationship to Strategic Plan:
The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024.
This project directly aligns with Strategic Focus Area #4 – Infrastructure Development, Maintenance, and
Connectivity and furthers the City’s approved 2026-2031 Capital Facilities Plan through projects CL0724
and CL0824.
Background / Analysis:
The project replaced approximately 2,200 linear feet of direct buried, single phase, electrical underground
distribution line that has failed multiple times in and around the airport hangars and across the east airport
property. The new line is in conduit, three phase, which allows for future expansion of that distribution
line beyond the airport, and will allow future repairs to that line without having to dig up the ground to
change out the power cable.
The original contract was to replace 1,100 feet for the project West Airport Hangar Cable Replacement
CL0724. Because of the favorable pricing from the contractor, a change order was negotiated and
approved by Council on May 20, 2025, to add the adjacent 1,100 feet for the project East Airport Cable
Replacement CL0824.
The work was inspected and deemed complete by City Staff on June 10, 2025, final payment was
approved on June 27, 2025. The total cost, including taxes, is tabulated in the following table:
Summary: Staff seeks City Council’s final acceptance for the work performed by Magnum Power, LLC of
Toledo, WA to directional bore electrical conduits at the airport. The work was inspected, confirmed to be
complete, and is ready for acceptance by City Council, with the final project cost amounting to $159,865.20,
including taxes, a 5% retainage is being held.
Strategic Plan: This proposal directly aligns with Strategic Focus Area #4 – Infrastructure Development,
Maintenance, and Connectivity.
Funding: Funds are available in the approved 2026-2031 Capital Facilities Plan under projects West Airport
Hangar Cable Replacement – CL0724, in the amount of $150,000 and East Airport Cable Replacement –
CL0824, in the amount of $200,000.
Recommendation: 1) Accept the Airport Electrical Conduit Boring Project No. CON 2025-02 as
complete, and 2) authorize staff to proceed with project closeout and release the retainage funds upon
receipt of all required clearances.
July 15, 2025 E - 24
2
Project Cost Summary
Original Contract
Amount
Change
Orders
Unit Quantity
Variations
Final Cost Project Cost Variance
$85,404.30 $85,050.90 -$10,000 minor
change not used
$159,865.20 $74,160.90
Funding Overview:
Funds are available in the approved 2026-2031 Capital Facilities Plan under projects West Airport Hangar
Cable Replacement – CL0724, in the amount of $150,000 to cover the first $74,814.30, and East Airport
Cable Replacement - CL0824, in the amount of $200,000 to cover the additional $85,050.90.
Attachment:
None
July 15, 2025 E - 25
1
Date: July 15, 2025
To: City Council
From: Scott Curtain, Director of Public Works & Utilities
Subject: Pollution Prevention Assistance Interagency Agreement Acceptance, 2025-2027
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This agreement directly aligns with Strategic Focus Area #1 –
Community Resilience, and specifically furthers Goal A – Increase community engagement outreach
with the public and local businesses, and Goal C – Improve public safety and peace of mind in our
community while promoting policies that create efficient practices.
Background / Analysis: The mission of the Pollution Prevention Assistance Partnership is:
“We protect Washington’s residents and environment by helping small businesses reduce toxic chemical
use, safely manage dangerous waste, and keep stormwater free of pollutants.”
One of the most effective ways to prevent further environmental contamination, protect water quality, and
reduce human health risk is to eliminate pollutants at the source. This is accomplished by conducting
voluntary site visits and providing technical assistance to any business, non-profit, facility, school, or
other organization considered a Small Quantity Generator of dangerous waste. These site visits, along
with any technical assistance or resources provided, are designed to reduce or eliminate dangerous waste
and other pollutants at their source through Best Management Practices.
Summary: Staff seeks City Council approval for the 2025-2027 biennial Interagency Agreement with
the Washington State Department of Ecology for continuation of the Pollution Prevention Assistance
Partnership. Our Pollution Prevention Assistance Partnership provides essential funding and resources for
the City’s Source Control Program (13.63.280), which is mandated by Ecology’s Phase II Municipal
Stormwater Permit.
Strategic Plan: This agreement directly aligns with Strategic Focus Area #1 – Community Resilience,
and specifically furthers Goals A and C.
Funding: From July 1, 2025, to June 30, 2027, compensation up to $245,416.13 will be provided in
quarterly payments for meeting certain performance criteria set out in the Interagency Agreement. This
funding model is identical to previous Pollution Prevention Assistance Interagency Agreements between
the City and Ecology over the past decade. It will provide funding for salaries, benefits, equipment,
travel, training, public outreach, and tangible resources to help businesses achieve compliance with
various environmental ordinances and regulations.
Recommendation: 1) Approve the 2025-2027 biennial Interagency Agreement with the Washington
State Department of Ecology, compensating the City up to $245,416.13 for continuing the Pollution
Prevention Assistance Program over the next two years, and; 2) authorize the City Manager to sign all
Agreement-related documents, to administer the Agreement and to make minor modifications as
necessary.
July 15, 2025 E - 26
2
Pollution Prevention Assistance also seeks opportunities to assist businesses with switching processes,
products, or equipment to effective, safer alternatives via its Product Replacement Program. This further
helps eliminate persistent, bio-accumulative, and toxic chemicals from entering our local waterways and
environment.
By providing essential funds and resources, Pollution Prevention Assistance is also a partner in our City’s
Source Control Program. Ecology’s Phase II Municipal Stormwater Permit mandates the City to continue
developing and implementing its Source Control Program to prevent and reduce pollutants in runoff from
areas that discharge to the City’s municipal separate storm sewer system.
Funding Overview: This most recent Interagency Agreement between the City and Ecology provides
up to $245,416.13 in compensation over the next two years, from July 1, 2025, to June 30, 2027. The
amount represents a $16,070.00 increase over our previous Pollution Prevention Assistance Interagency
Agreement, and its compensation model is identical to previous Pollution Prevention Assistance
Interagency Agreements between the City and Ecology.
Attachment: Interagency Agreement between The State of Washington, Department of Ecology and
City of Port Angeles.
July 15, 2025 E - 27
1
Version 4/14/25 (Access Equity)
IAA No. Click or tap here to enter text.
INTERAGENCY AGREEMENT (IAA)
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
City of Port Angeles
THIS INTERAGENCY AGREEMENT (“Agreement” or “IAA”) is made and entered into by and
between the state of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY,” and
the City of Port Angeles hereinafter referred to as the “CONTRACTOR,” pursuant to the authority
granted by Chapter 39.34 of the Revised Code Washington, Interlocal Cooperation Act.
THE PURPOSE OF THIS AGREEMENT is for the CONTRACTOR to provide Pollution Prevention
Assistance (PPA) Specialists who will provide technical assistance and education outreach to small quantity
generators in an effort to prevent pollution of waters of the state as part of the Pollution Prevention Assistance
Partnership.
WHEREAS, ECOLOGY has legal authority (RCW 70A.214 and RCW 70A.300) and the
CONTRACTOR (other party) has legal authority (PAMC 13.63.280 (Stormwater) and PAMC 13.06.031
(Wastewater) municipal ordinances which provide legal authority to conduct visits for any businesses that
may pose threats (F.O.G.) to Stormwater or to the sanitary sewer system. Additionally, PAMC 13.63.275
(Stormwater/Source Control) provides authority to conduct visits for all businesses identified as having a
potential to pollute as described by Appendix 8.) that allows each party to undertake the actions in this
agreement.
THEREFORE, IT IS MUTUALLY AGREED THAT:
SCOPE OF WORK
The CONTRACTOR shall furnish the necessary personnel, equipment, material and/or service(s) and
otherwise do all things necessary for or incidental to the performance of the work set forth in Appendix
A, Statement of Work, attached hereto and incorporated herein.
July 15, 2025 E - 28
State of Washington, Department of Ecology
IAA No. Click or tap here to enter text.
Entity Name: City of Port Angeles
2
Version 4/14/25 (Access Equity)
PERIOD OF PERFORMANCE
The period of performance of this IAA will commence on July 1, 2025 (or the date of Ecology’s final
signature, whichever is later), and be completed by June 30, 2027, unless the Agreement is terminated
sooner as provided herein. Amendments extending the period of performance, if any, shall be at the sole
discretion of ECOLOGY.
COMPENSATION
Compensation for the work provided in accordance with this IAA has been established under the terms of
RCW 39.34.130 and RCW 39.26.180(3). This is a performance-based agreement, under which payment
is based on the successful completion of expected deliverables.
Compensation for this agreement will be released in two 1-year phases. Phase One is limited to 50 percent
of the project budget and Phase Two can be up to the remaining percentage of the project budget. On or
before August 15, 2026, Ecology will evaluate available funding and the CONTRACTOR’s performance
and progress towards meeting contract deliverables and spending. To release the second year of funding
the CONTRACTOR, by June 30, 2026, must:
1. Complete a minimum of 40% of the total site visit deliverables, and
2. Utilize 40% of the total compensation award.
If performance obligations have been met and funding is available per ECOLOGY’s determination, the
full year 2 budget award will be considered available. Should the CONTRACTOR fail to make
satisfactory progress, ECOLOGY will determine the appropriate additional funding to release for year 2
of the contract. Ecology will consider various factors in determining year 2 funding including, but not
limited to, available funding, performance to date, staff vacancies, time and costs spent on unique
program elements, and potential circumstances beyond the CONTRACTOR’s control.
The source of funds for this IAA is Model Toxics Control Account (23P), Model Toxics Capital
Account (23N). Both parties agree to comply with all applicable rules and regulations associated with
these funds.
The parties have determined that the cost of accomplishing the work identified herein will not exceed two
hundred forty-five thousand, four hundred sixteen dollars and thirteen cents ($245,416.13), including any
indirect charges. Payment for satisfactory performance of the work shall not exceed this amount unless
the parties mutually agree via an amendment to a higher amount. Compensation for services shall be
based on the terms and tasks set forth in Appendix A, Statement of Work. ECOLOGY will not make
payment until it has reviewed and accepted the work.
Travel expenses (meals, lodging, and POV mileage) will be reimbursed according to current state per-
diem rates at the time of travel, not to exceed the total budget (see Appendix B, Budget Detail).
Expenses related to initial 24-hour (or 40-hour) HAZWOPER training, and required yearly 8-hour
refresher training courses will be reimbursed as part of the quarterly invoicing submittal. Invoices for
those training courses must be submitted as supporting documentation for the quarterly submittal.
Expenses for language services will be reimbursed in quarterly invoice submittals. CONTRACTOR must
submit invoices from the language service provider, or time sheets for internal staff providing language
services, to be reimbursed as part of quarterly invoice submittals.
July 15, 2025 E - 29
State of Washington, Department of Ecology
IAA No. Click or tap here to enter text.
Entity Name: City of Port Angeles
3
Version 4/14/25 (Access Equity)
Funds for the purchase of source control tools or equipment (e.g. spill kits, plastic drum covers) and
promotional items for distribution to businesses under this contract must be included in the Goods &
Services Budget or Equipment Budget categories in Appendix B, Budget Detail. Any purchase of
equipment or goods & services over $1,000.00 not specifically listed in Appendix B, Budget Detail must
be pre-approved by ECOLOGY in writing. When the agreement expires, or when the equipment is no
longer needed for the originally authorized purpose (whichever comes first) the disposition of equipment
shall be at ECOLOGY’s sole discretion.
Indirect rates for the contract will be paid as indicated in Appendix B, Budget Detail. Changes to the
indirect rate may be considered by ECOLOGY. CONTRACTOR shall provide supporting documentation
necessitating the change to the indirect rate to ECOLOGY. ECOLOGY’s approval will be communicated
by e-mail. An increase in indirect rate does not increase the total contract award. Changes are handled by
adjusting the budget between categories listed in Appendix B, Budget Detail. Changes to the total budget
cost of the contract shall require an amendment. The budget referenced in Appendix B, Budget Detail
may be adjusted between categories with ECOLOGY’s preapproval, and if the total budget is not
exceeded.
ECOLOGY may, at its sole discretion, terminate or suspend this Contract in accordance with Section 19
or 20, or withhold payments claimed by the CONTRACTOR for services rendered, if the
CONTRACTOR fails to satisfactorily comply with any term or condition of this Agreement.
BILLING AND PAYMENT PROCEDURE
Payment requests shall be submitted electronically or by mail, on state form Invoice Voucher A19-1A.
Invoice voucher shall reference the Agreement (IAA) number and clearly identify those items that relate
to performance under this Agreement. Invoices shall describe and document to ECOLOGY’s satisfaction
a description of the work performed, the progress of the work, and related costs. Each invoice shall bill
for actual hours worked during the quarter. The actual hours billed may be higher (if the total budget
compensation award is not exceeded) or lower than the FTE estimate in Appendix A, Statement of Work.
Attach supporting documentation to the invoice. See Appendix A, Statement of Work, Sections 4, 5, and
11 for additional information (and Section 10, Small Change Voucher Program, if applicable).
Send invoices to:
State of Washington
Department of Ecology
Hazardous Waste & Toxic Reduction Program
Attn: Andrew Maher
4601 N. MONROE ST.
SPOKANE, WA 99205
OR
Email invoices and supporting documentation to both:
Andy Maher, anma461@ecy.wa.gov & Kristine Ray, kray461@ecy.wa.gov
Payment requests will be submitted on a Quarterly basis. Invoices must be submitted by the dates
outlined in Appendix A, Statement of Work, Section 11: Invoices, Table 11.1. Upon expiration of this
Agreement, any claim for payment not already made shall be submitted to ECOLOGY within 30 days
after the expiration date or the end of the fiscal year, whichever is earlier.
July 15, 2025 E - 30
State of Washington, Department of Ecology
IAA No. Click or tap here to enter text.
Entity Name: City of Port Angeles
4
Version 4/14/25 (Access Equity)
Payment will be made within thirty (30) days of submission of a properly completed invoice (form A19-
1A) with supportive documentation. All expenses invoiced shall be supported with copies of invoices
paid.
Payment will be issued through Washington State’s Office of Financial Management’s Statewide Payee
Desk. To receive payment, CONTRACTOR must register as a statewide vendor by submitting a
statewide vendor registration form and an IRS W-9 form at website, https://ofm.wa.gov/it-
systems/statewide-vendorpayee-services. For questions about the vendor registration process, contact
Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or
delegable by either party in whole or in part, without the express prior written consent of the other party,
which consent shall not be unreasonably withheld.
ASSURANCES
Parties to this Agreement agree that all activity pursuant to this agreement will be in accordance with all
the applicable current federal, state, and local laws, rules, and regulations.
CONFORMANCE
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
DISPUTES
Parties to this Agreement shall employ every effort to resolve a dispute themselves without resorting to
litigation. In the event that a dispute arises under this Agreement that cannot be resolved among the
parties, it shall be determined by a Dispute Board in the following manner. Each party to this Agreement
shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an
additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms, and
applicable statutes and rules, and then make a determination of the dispute. The determination of the
Dispute Board shall be final and binding on the parties hereto, unless restricted by law. The cost of
resolution will be borne by each party paying its own cost. As an alternative to this process, if state
agencies, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330,
in which event the Governor's process will control. The parties may mutually agree to a different dispute
resolution process.
FUNDING AVAILABILITY
ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date
and prior to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect
to terminate the Agreement, in whole or part, for convenience or to renegotiate the Agreement subject to
new funding limitations and conditions. ECOLOGY may also elect to suspend performance of the
Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise
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any of these options with no notification restrictions, although ECOLOGY will make a reasonable
attempt to provide notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the
CONTRACTOR through the effective date of termination or suspension. Reimbursed costs must be
agreed to by ECOLOGY and the CONTRACTOR. In no event shall ECOLOGY’s reimbursement
exceed ECOLOGY’s total responsibility under the agreement and any amendments.
GOVERNING LAW AND VENUE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to
conform to those laws. This Agreement shall be construed and interpreted in accordance with the laws of
the state of Washington, and the venue of any action brought hereunder shall be the Superior Court for
Thurston County.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and rules.
b. Mutually agreed upon written amendments to this Agreement.
c. This Agreement, number .
d. Appendix A, Statement of Work.
e. Appendix B, Budget Detail.
f. Appendix C, Special Terms and Conditions.
g. Any other provisions or term of this Agreement, including materials incorporated by reference or
otherwise incorporated.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents, and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance
of the service(s) described herein. These materials shall be subject to inspection, review, or audit by
personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor,
and federal officials so authorized by law. All books, records, documents, and other materials relevant to
this Agreement must be retained for six years after expiration of this Agreement. The Office of the State
Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the
right to examine any of these materials during this period. Each party will utilize reasonable security
procedures and protections for all materials related to this Agreement. All materials are subject to state
public disclosure laws.
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RESPONSIBILITIES OF THE PARTIES
Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any act or omissions on the part of itself, its employees, its officers, and its
agents. Neither party will be considered the agent of the other party to this Agreement.
RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "work made for hire" as
defined by the United States Copyright Act, Title 17 U.S.C. section 101 and shall be owned by state of
Washington, ECOLOGY. Data shall include, but not be limited to, reports, documents, pamphlets,
advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions. Ownership includes the right to copyright, patent, and register these items, and the ability
to transfer these rights.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given
effect without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared
to be severable.
SUBCONTRACTORS
a. CONTRACTOR agrees to take complete responsibility for all actions of any Subcontractor used
under this Agreement for the performance. When federal funding is involved, there will be
additional CONTRACTOR and subcontractor requirements and reporting.
Prior to performance, all subcontractors who will be performing services under this Agreement
must be identified, including their name, the nature of services to be performed, address,
telephone, WA State Department of Revenue Registration Tax number (UBI), federal tax
identification number (TIN), and anticipated dollar value of each subcontract. Identify whether
subcontractor is certified with
Office of Minority and Women's Business Enterprises (OMWBE), WA Dept of Veterans Affairs
(WDVA), or is a WA small business. Provide such information to ECOLOGY’s representative.
b. Subcontractor Payment Reporting Requirements – Access Equity:
This Agreement is subject to compliance tracking of subcontractor(s) spending using the State’s
business diversity management system, Access Equity (B2Gnow). Access Equity is web-based
and can be accessed at the Office of Minority and Women’s Business Enterprises (OMWBE) at
https://omwbe.diversitycompliance.com/. The CONTRACTOR and all Subcontractor(s) shall
report and confirm receipt of payments made to the CONTRACTOR and each Subcontractor
through Access Equity.
The CONTRACTOR may contact Robyn Crawford (rvan461@ecy.wa.gov; (564) 223-5487),
Access Equity Contract Agent with Ecology’s Hazardous Waste & Toxic Reduction Program for
technical assistance in using the Access Equity system.
User guides and documentation related to Contractor and Subcontractor access to and use of
Access Equity are available online at https://omwbe.wa.gov/access-equity-help-center.
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ECOLOGY reserves the right to withhold payments from the CONTRACTOR for non-
compliance with this section. For purposes of this section, Subcontractor means any subcontractor
working on the Contract, at any tier and regardless of status as certified WMBE or Non-WMBE.
The CONTRACTOR shall:
a. Register and enter all required Subcontractor information into Access Equity no later than
fifteen (15) days after ECOLOGY creates the file (Contract Record) in Access Equity.
b. Complete the required user training (two (2) one-hour online sessions) no later than twenty
(20) days after ECOLOGY creates the file (Contract Record) in Access Equity.
c. Report the amount and date of all payments:
i. Received from ECOLOGY, and
ii. Paid to Subcontractors, no later than fifteen (15) days after the issuance of each
payment made by ECOLOGY to the Contractor, unless otherwise specified in writing
by ECOLOGY, except that the Contractor shall mark as “Final” and report the final
Subcontractor payments into Access Equity no later than thirty (30) days after the
final payment is due the Subcontractor(s) under the Contract, with all payment
information entered no later than sixty (60) days after end of fiscal year, June 30.
d. Monitor contract payments and respond promptly to any requests or instructions from
ECOLOGY or system-generated messages to check or provide information in Access
Equity.
e. Coordinate with Subcontractors, or ECOLOGY, when necessary, to resolve promptly any
discrepancies between reported and received payments.
f. Require each Subcontractor to:
i. Register in Access Equity and complete the required user training.
ii. Verify the amount and date of receipt of each payment from the Contractor or a
higher tier Subcontractor, if applicable, through Access Equity.
iii. Report payments made to any lower tier Subcontractors, if any, in the same manner
as specified herein.
iv. Respond promptly to any requests or instructions from the Contractor or system-
generated messages to check or provide information in Access Equity; and
v. Coordinate with Contractor, or ECOLOGY, when necessary, to resolve promptly any
discrepancies between reported and received payments.
SUSPENSION FOR CONVENIENCE
ECOLOGY may suspend this Agreement or any portion thereof for a temporary period by providing
written notice to the CONTRACTOR a minimum of seven (7) calendar days before the suspension date.
CONTRACTOR shall resume performance on the first business day following the suspension period
unless another day is specified in writing by ECOLOGY prior to the expiration of the suspension period.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity
to correct the violation or failure within fifteen (15) business days. If failure or violation is not corrected,
this Agreement may be terminated immediately by written notice of the aggrieved party to the other.
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TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement without cause upon thirty (30) calendar day prior written
notification to the other party. If this Agreement is so terminated, the parties shall be liable only for
performance rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a written amendment to this Agreement signed by an authorized
representative of the parties.
AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications, notifications, and billings questions regarding the performance of this Agreement. The
parties agree that if there is a change in representatives, they will promptly notify the other party in
writing of such change, such changes do not need an amendment.
The ECOLOGY Representative is:
Name: Andrew Maher
Address: 4601 N. Monroe St.
Spokane, WA 99205
Phone: (509) 290-7806 cell
Email: anma461@ecy.wa.gov
The City of Port Angeles Representative is:
Name: Howard Carlseen
Address: 321 E. 5th Street
Port Angeles, WA 98362
Phone: (360) 417-4693
Email: hcarlseen@cityofpa.us
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ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist
or to bind any of the parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties below, having read this Agreement in its entirety, including all
attachments, do agree in each and every particular as indicated by their signatures below.
State of Washington
Department of Ecology
By:
Signature Date
Heather R. Bartlett
Print Name
Deputy Director
Title
City of Port Angeles
By:
Signature Date
Nathan West
Print Name
City Manager – City of Port Angeles
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APPENDIX A
STATEMENT OF WORK
Section 1. Introduction
This statement of work is for the 2025 – 2027 biennial Interagency Agreement (IAA) for the Pollution
Prevention Assistance (PPA) Partnership, which is overseen by the Washington State Department of
Ecology (ECOLOGY), Hazardous Waste & Toxic Reduction Program (HWTR).
The mission of the PPA Partnership is:
“We protect Washington’s residents and environment by helping small businesses reduce toxic
chemical use, safely manage dangerous waste, and keep stormwater free of pollutants.”
The CONTRACTOR, through their Pollution Prevention Assistance (PPA) program, will conduct
multimedia source control site visits and pollution prevention activities to businesses that are small
quantity generators (SQGs) of dangerous waste. In this context an SQG is any business, non-profit,
facility, school, or other organization that generates less than 220 pounds of dangerous waste per calendar
month and less than 2.2 pounds of extremely hazardous waste per calendar month. The site visits, along
with other pollution prevention activities conducted by the CONTRACTOR, will be designed to reduce or
eliminate dangerous waste and other pollutants at the source through best management practices that
prevent spills and discharges to ground, air, and water (especially to industrial wastewater and
stormwater).
To further facilitate the reduction or elimination of toxic chemical use at the source, the CONTRACTOR
will seek and discuss opportunities to assist businesses with switching processes, products, or equipment
to use effective safer alternatives. This program will be known as the “Product Replacement Program” or
PRP.
PPA work for the 2025 – 2027 contract cycle is expected to fall within the below general
proportions:
Table 1.1: PPA Work Tasks
PPA Work Tasks % of Time Spent
Technical Assistance (TA) Visits1
(See Appendix A, Statement of Work, Section 2 for more details) 65%
Unique Program Elements
(See Appendix A, Statement of Work, Section 3 for more details) 20%
Training
(See Appendix A, Statement of Work, Section 8 for more details) 10%
Other
(Admin, staff meetings, etc.) 5%
1 Approximately 10 – 15% of TA visits may involve Product Replacement Program visits.
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The CONTRACTOR is expected to:
• Interact with other partners within the PPA Partnership to provide technical assistance and
training and share resources and experiences.
• Set up alerts to receive notifications when requests for information have been made on the PPA
Partnership SharePoint Discussion Board.
• Ensure at least one staff member is available to provide timely information and feedback to
ECOLOGY’s PPA Coordinator and to attend mandatory meetings and trainings. Feedback on
Partnership goals, direction, and projects will occasionally be requested via online surveys and
email requests.
• Act in a professional and ethical manner and avoid any conflict of interest that might influence
the CONTRACTOR’s actions or judgement.
• Disclose immediately to ECOLOGY any interest, direct or indirect, that might be construed as
prejudicial in any way to the professional judgment of the CONTRACTOR in rendering service
under this Agreement.
• CONTRACTORS will attempt to provide 40% of their services (visits and unique program
elements) to businesses located within overburdened communities of Washington State. The
Overburdened Communities of Washington State map provided by the Office of Financial
Management is used to determine if businesses are located within an overburdened community.2
• CONTRACTORS are required to identify facilities within Overburdened Communities in
Washington State during data entry into the Local Source Control Database.
Key staff, estimated FTE, and their roles are identified in Table 1. Please note, this is an estimate of time
dedicated to this contract over the full two years of the contract; quarterly invoicing must reflect actual
hours worked even if hours are higher or lower than the FTE estimate.
Key personnel changes (staff or manager leaving, new hires, etc.) must be reported to the Pollution
Prevention Assistance Coordinator within ten (10) business days. Changes to key personnel must be
documented with updated copies of the key staff table.
Table 1.2: Key Staff Table
Staff Name Estimated FTE Role
Howard Carlseen 1.0 PPA Specialist
Ryan Jeffries 0.0 PPA Manager
Section 2. Technical Assistance Visits
The CONTRACTOR will conduct technical assistance site visits to small quantity generators of
dangerous wastes, and to businesses or organizations that have the potential to pollute stormwater.
Approximately 60% of the visits will be Initial Visits. If Initial Visits fall below 60%, combined Initial
Visits and Follow-Up Visits must account for at least 80% of the total visits. While necessary, efforts
should be made to minimize Screening Visits.
• An Initial Visit occurs at the actual site and results in a completed “Basic Checklist” (Link in
Appendix A, Statement of Work, Section 12: Resources), or enough data gathered to complete
2 https://geo.wa.gov/datasets/wa-ofm::overburdened-communities-of-washington-
state/explore?location=47.246690%2C-121.952358%2C10.01
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data entry into the LSC Database (Link to database in Appendix A, Statement of Work, Section
12: Resources). It will either be the first complete visit to a site OR the first visit in two (2) or
more years.
• A Screening Visit is an attempted visit to the site, but the business declined or put off the visit,
OR you were interrupted during the visit and were unable to gather complete data, OR you
discover that the facility does not exist anymore OR you discover that the business does not
qualify for a visit under the PPA program (e.g., it is a medium or large quantity generator).
• A Follow-Up Visit should occur within 90 days of the Initial Visit. Follow-up should generally
be done through an on-site visit. However, a phone conversation, mail or email exchange may
count as a Follow-Up Visit if it includes confirmation that the issues that were identified in the
initial visit were resolved. Follow-Up Visits must be conducted to resolve High Priority
Environmental Issues (See Section Below).
Table 2.1: Total Number of Technical Assistance Visits
Number of Total Visits 240
Target for Initial Visits (60% of Total) 144
Business sectors, organizations, waste streams, and/or geographical area that will provide a focus for the
2025 – 2027 technical assistance visits are listed in Table 2.2 Technical Assistance Targets.
ECOLOGY may direct a portion of technical assistance visits towards specific priority sources or
contaminants.
CONTRACTORS will attempt to provide 40% of their services (visits and unique program elements) to
businesses located within overburdened communities of Washington State. The Overburdened
Communities of Washington State map provided by the Office of Financial Management is used to
determine if businesses are located within an overburdened community.3 CONTRACTORS must identify
facilities within Overburdened Communities in Washington State during data entry into the Local Source
Control Database.
Table 2.2: Technical Assistance Targets
Technical Assistance Targets Rationale for Selection
Automotive/Marine
Maintenance and Repair/Tire
Shops
Automotive establishments are a significant source of pollutants.
These contribute to water pollution in Port Angeles Harbor, which
is known to be contaminated with PAHs and SVOCs. To address
6PPD, efforts will be undertaken to inform and educate tire/auto
shops and their employees. We will continue to assist the PRP
program for degreasers in automotive shops and provide guidance
for these businesses in Clallam County. Most of these businesses
are in overburdened communities.
Fuel Stations
Fuel Stations are highly susceptible to leaks/spills and are another
significant source of petroleum-based pollutants. These contribute
to water pollution in Port Angeles Harbor, which is known to be
contaminated with PAHs and SVOCs. Most fuel stations are either
3 https://geo.wa.gov/datasets/wa-ofm::overburdened-communities-of-washington-
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located in overburdened communities or high-priority pollution
prevention areas of the city.
Food Service Establishments
Sanitary sewer overflows and outdoor grease containers are a
consistent cause of pollution, especially in main traffic corridors
where a large concentration of food service establishments exist.
High Priority Environmental Issues
The below list is ECOLOGY’s High Priority Environmental Issues list because they have the potential to
directly impact human health and/or the environment. If one or more of these issues are found during a
site visit, a Follow-Up Visits is justified but not necessarily required. The severity of the issue will help
determine if a Follow-Up Visit is necessary. A Follow-Up Visit to a business for other (non-high
priority) issues is at the discretion of the CONTRACTOR.
When unable to resolve High Priority Environmental Issues, the Pollution Prevention Specialists will
refer the issue to ECOLOGY or another appropriate agency. Serious concerns about impacts to human
health and/or the environment warrant a consultation with ECOLOGY or other regulatory agencies to
determine whether the issue needs to be referred.
High Priority Environmental Issues List:
• Hazardous waste being improperly designated.
• Hazardous waste being improperly disposed.
• Hazardous products / wastes being improperly stored.
• Compromised dangerous waste containers need to be repaired or replaced.
• Illegal plumbing connection.
• Illicit discharge of wastewater to storm drain.
• Improperly stored containerized materials.
• Improperly stored non-containerized materials.
• Leaks and spills in dangerous waste storage areas.
Visit Guidance
The following guidance applies to technical assistance visits, unless otherwise discussed with
ECOLOGY:
Prior to the Visit:
• Coordinate with other entities that may be conducting business visits in the area to reduce
potential “inspection fatigue”.
• Check with ECOLOGY Urban Waters Staff (where applicable) to ensure that the business is not
currently being visited by Urban Waters Staff.
• Research site and issues prior to the visit using a combination of data sources, such as LSC
Database (Link in Appendix A, Statement of Work, Section 12: Resources) for previous visits or
visit to similar businesses, industry resources, news articles, etc.
• To the extent possible, verify the site is not a medium or large quantity generator.
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• Check to see if a sector specific Checklist or Tip Sheet is available on the PPA Partnership
SharePoint site on the Checklists & Tip Sheets Page. (Link in Appendix A, Statement of Work,
Section 12: Resources) to help guide the visit.
During the Visit:
• Provide technical assistance on proper management of dangerous waste, prevention of stormwater
pollution, spill prevention, and reduction of hazardous substance use (when applicable).
• Ensure, at a minimum, all items on the Basic Checklist are reviewed.
• If while at the site, it becomes apparent the business is a medium or large quantity generator,
either complete the visit and count it as a screening visit OR formally refer the dangerous waste
portion to ECOLOGY to count it as a full initial visit.
o This site should not be scheduled for future visits, unless it is likely their generator status
has changed to qualify as an SQG.
• If appropriate, encourage businesses to participate in local green business programs, such as the
EnviroStars business certification program, EnviroCertified, or other green business programs.
• If a Product Replacement Program (PRP) opportunity exists for the business, discuss the
opportunity, terms and conditions, and steps to qualify as outlined in Appendix A, Statement of
Work, Section 5, Product Replacement Program.
• Discuss spill response preparedness and offer spill kit for developing a plan. Funds can be used
to purchase spill kits to provide to businesses. Occasionally, ECOLOGY will provide spill kits
through a bulk order if funding is available.
• Photograph observed issues for before and after photos to use in writing up case studies.
• Activities that may be beneficial during the visit include, but are not limited to:
o Walking the site (interior and exterior).
o Checking storm drains.
o Checking for illicit connections.
o Checking dumpster and waste storage.
o Providing handouts with technical information and guidance.
o Ensuring necessary permits are in place.
Translation / Language Services – During the Visit
CONTRACTORS are required to have a language service in place to be able to provide real-time
interpretation services to businesses when doing PPA and/or PRP visits. This will ensure that the business
understands their commitment and the information being shared by PPA specialists.
CONTRACTOR staff can provide translations and interpretations for languages they speak fluently, if
approved by the Pollution Prevention Assistance Coordinator. CONTRACTORS must have a service in
place to provide language services for those languages not spoken by CONTRACTOR staff.
CONTRACTORS that do not have a service contract in place at the time of signing the contract must
obtain a service contract within three months of signing the contract, or the contract will be subject to
termination.
CONTRACTORS must submit invoices from language providers with supporting documentation during
quarterly invoices. If the language providers are in-house staff, CONTRACTOR will provide timesheets
showing the hours spent on language services and submit with supporting documentation.
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End of Visit / After Visit:
• Provide written follow-up to the business to document the results of the visit. This can be done by
leaving a copy of the checklist or other documentation with the business at the end of the visit, by
using a commitment postcard (format available in Education & Outreach Documents on PPA
Partnership SharePoint), or by sending follow-up letters/emails, or alternatively by sending a
“thank you” postcard if no issues were identified.
• If necessary, coordinate with other agencies (e.g., the fire marshal, code enforcement, stormwater,
wastewater treatment, and/or moderate risk waste staff) to ensure that the information you are
providing is consistent with the other agency’s regulations and/or best management practices.
• PPA Specialists will make referrals to ECOLOGY and other regulatory agencies as needed and
document the referral in the Local Source Control (LSC) database (Link in Appendix A,
Statement of Work, Section 12: Resources).
Section 3. Unique Program Elements
The CONTRACTOR will conduct the unique program elements for their PPA program as outlined in
Table 3.1, below.
Table 3.1: Unique Program Elements
Unique Program Element Description Deliverable(s)
Resource Consistency Committee
(RCC)
Participate on a team to
enhance partnership branding
and consistency across
partners.
• Review and advise partners
on logo and template use,
material and website design,
and other projects as needed.
• Participate in 90% of
scheduled meetings.
• Review all assigned
materials.
• Provide an update on the
program in each quarterly
report.
• Provide an update on the
program in each annual
report.
Mentoring Steering Committee
Provide guidance to new
specialists through Know to
Grow monthly learning
sessions (formerly called the
New Discussion Panel).
Steering Committee
members will develop
agendas, topics, and help in
the facilitation of these
learning sessions. Steering
committee members will:
create a charter, workplan,
• Develop a charter for the
workgroup by December 31,
2025.
• Notes from steering
committee meetings will be
kept on the SharePoint site.
• Develop a work plan for KTG
sessions to determine agendas
and topics and assign
facilitators for the sessions.
• Oversee logistics of the KTG
sessions: collection,
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and the development and
implementation of mentoring
bootcamp.
reviewing, and processing
feedback to ensure continuous
improvement.
• Develop agenda, topics, and
facilitation of the mentoring
bootcamp.
PPA Mentoring Program (Part 1
of 3):
• Know-2-Grow (K2G) sessions
• One-on-one Co-Visits with
mentor/mentee
• Mentoring Bootcamp
Know-2-Grow (K2G)
Sessions:
Mentors will develop,
facilitate, and lead monthly
mentoring sessions.
Know-2-Grow (K2G) sessions.
• Develop, facilitate, and lead
monthly 1-hour-long
mentoring sessions, as
requested.
• Mentors who do not currently
have a mentor for field
shadowing will be expected to
participate in the K2G
sessions and their mentoring
obligations.
• New mentees must attend at
least 12 out of the 24
available sessions, choosing
the ones that best fit their
schedule/needs.
PPA Mentoring Program (Part 2
of 3):
• Know to Grow (K2G) sessions
• One-on-one Co-Visits with
mentor/mentee
• Mentoring Bootcamp
One-on-one Co-Visits with
mentor/mentee:
New specialists will be
supported in gaining
competence through shadow
visits in the Mentor’s own
jurisdiction, and can, at the
discretion of the Mentor and
their availability, practice
“lead” visits in their own
jurisdiction, or the Mentor’s.
The intention is to help the
new specialists prepare to
conduct solo PPA site visits
with confidence.
One-on-One Co-Visits with
mentor/mentee
• Provide guidance to new
specialists to support them in
gaining competence through
co-visits in the Mentor’s own
jurisdiction and, can, at the
discretion of the Mentor and
their availability, practice
“lead” visits in their own
jurisdiction, or the Mentor’s.
The intention is to help the
new specialists prepare to
conduct solo PPA site visits
with confidence.
• Mentors will also ensure that
all Checklists are covered,
and issues are addressed in a
professional and timely
manner.
• Commitments to mentors can
range from in-person co-
visits, one-on-one meetings
(virtual or in-person), phone
calls, emails, and possible
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travel to the mentee’s
jurisdiction.
• Mentors will be required to
check in with mentees
monthly to check on status
and how things are going via
phone, email, or video chat
(Teams or Zoom)
PPA Mentoring Program (Part 3
of 3):
• Know to Grow (K2G) sessions
• One-on-one Co-Visits with
mentor/mentee
• Mentoring Bootcamp
Mentoring Bootcamp:
Mentors will actively
participate in a “Mentoring
Bootcamp” workshop to be
held as needed. This will be in
person and date to be
determined. The goal of the
mentoring bootcamp is to
clearly outline mentor
expectations and promote
consistency throughout the
PPA partnership.
Mentoring Bootcamp:
• Participation in an in-person
day-long mentoring bootcamp
at Ecology’s Northwest
Regional Office, as needed.
• Mentors should have basic
dangerous waste/stormwater
knowledge, and one contract
cycle completed in PPA.
• Notes and resources from the
mentoring bootcamp will be
placed on the PPA SharePoint
site.
Stormwater Inspection &
Response Coordination
Coordinate and respond to
IDDE hot line spill reports.
Train businesses in Spill
Response. Continued
development of Source
Control Inspection Program.
• Participate in quarterly
coordination meetings
• Follow up with facilities
identified as having hazardous
waste issues or issues
applicable to PPA and beyond
the scope of local source
control.
• Provide relevant updates in
the quarterly report on:
coordination with LSC;
program milestones;
significant program changes.
Section 4: Partnership Branding and Outreach
When unique outreach or education materials are developed by the CONTRACTOR using PPA
Partnership funds, a draft must be sent to ECOLOGY for review and approval. To the extent feasible, the
CONTRACTOR must utilize the Partnership’s branding tools and templates available to produce these
materials. The intent of this requirement is to facilitate a unified branding image and consistent
messaging across the Partnership. The Partnership logo and other branding resources are available on the
PPA Partnership SharePoint Publications & Handouts site (Link in Appendix A, Statement of Work,
Section 12: Resources).
It may be appropriate to include funding acknowledgement on some outreach materials. The
CONTRACTOR will consult with ECOLOGY’s PPA Partnership Coordinator to determine whether
funding acknowledgement is required.
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Finalized materials which may be useful to other Partnership contractors should be provided to
ECOLOGY for upload to the PPA Partnership SharePoint Publications & Handouts site (Link in
Appendix A, Statement of Work, Section 12: Resources).
Each CONTRACTOR must maintain a PPA webpage which meets the minimum requirements. See PPA
Partnership SharePoint site for requirements. (Link in Appendix A, Statement of Work, Section 12:
Resources)
Section 5: Product Replacement Program (PRP)
The Product Replacement Program’s (PRP) mission is to safeguard the health of all Washingtonians and
preserve their environment by providing financial resources and technical support to businesses to reduce
the use of targeted toxic chemicals and heavy metals in consumer products and industrial processes. PRP
removes and replaces products, processes, or technologies that use toxic chemicals to prevent them from
entering the environment. One of the best and most effective ways to prevent further environmental
contamination, protect water quality, and reduce human health risk, is to eliminate these toxic chemicals
at the sources. The PRP assists businesses with switching to safer alternatives.
PPA contractors are integral to the PRP. The CONTRACTOR will seek and discuss opportunities to
assist businesses with switching processes, products, or equipment to use effective safer alternatives.
The CONTRACTOR will assist ECOLOGY in implementing PRP projects by promoting participation,
making recommendations, assisting with required paperwork, and conducting technical assistance and
confirmation visits.
PRP projects include, but are not limited to:
• Degreasers in parts washing systems in the automotive repair sector by visiting automotive repair
facilities, discussing the program, assisting with required paperwork, and completing the final
visit after new machine installation. Guidelines for this program are outlined in separate
documents and posted on the PPA Partnership SharePoint (Link in Appendix A, Statement of
Work, Section 12: Resources).
• Educate schools, recreation centers, local retailers, and salons on opportunities to switch to safer
chemicals used in chemistry and art labs, foam cubes in tumbling pits, receipts used in cash
registers, and cosmetics products used in salons are potential PRP projects during this contract
cycle.
The CONTRACTOR will suggest new PRP projects to Ecology based on opportunities they see during
technical assistance visits. A PPA-PRP Committee will assist Ecology in the development of new
projects, how to implement and market them, and develop training on implementation for the larger
Partnership.
ECOLOGY, in collaboration with the PPA Partnership, will develop procedures and criteria, which must
be met for a business to receive reimbursement for any of the chemicals or products included in the PRP.
Final guidelines for each project will be posted on the PPA Partnership SharePoint page and training for
implementation will be provided at webinars or All-Staff meetings.
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PRP payments for reimbursement to the business will come directly from ECOLOGY and are not
included with the CONTRACTOR’s funding compensation associated with this contract. Payment will be
made through direct disbursement from ECOLOGY to the business implementing the product or
equipment replacement. To facilitate these payments, the CONTRACTOR shall assist ECOLOGY in
maintaining records indicating how the business qualified for the PRP reimbursement per the PRP
program’s eligibility criteria. Each PRP program will have specific records requirements, and all records
will be maintained on ECOLOGY’s PRP SharePoint Site. The required records may include copies of the
program voucher, product invoices, disposal receipts, recycling receipts, state payee forms, along with
any other documentation required by ECOLOGY to reimburse the business. Requirements for each PRP
Program will be available under Product Replacement Program on the PPA SharePoint site (Link in
Appendix A, Statement of Work, Section 12: Resources).
The CONTRACTOR will provide technical assistance to the businesses to help ensure the business
qualifies for a PRP reimbursement payment from ECOLOGY by completing the required steps, unless
otherwise specified in guidelines developed specific to an individual reimbursement. Specific
requirements for individual reimbursement programs are maintained on the PPA Partnership SharePoint
site (Link in Appendix A, Statement of Work, Section 12: Resources).
Required Steps
• CONTRACTOR conducts an initial technical assistance visit, reviews all aspects of the PPA
basic checklist on the PPA SharePoint Site (Link in Appendix A, Statement of Work, Section 12:
Resources) with the business, and identifies any issues that need to be addressed before moving
forward with a product replacement program.
• CONTRACTOR provides the business with recommendations to reduce or eliminate a qualifying
chemical or product based on the currently active product replacement programs (see
ECOLOGY’s PRP website for active programs) (Link in Appendix A, Statement of Work,
Section 12: Resources).
• CONTRACTORS review and complete the PRP voucher (if required for that specific PRP
project) with the business. CONTRACTORS provide copies (photographs or scanned copies) of
the completed and signed voucher to the Product Replacement Coordinator who reviews and
approves the business to make the purchase of approved products or equipment.
• CONTRACTOR assists businesses as needed with paperwork required to apply for
reimbursement, including a state payee registration form.
• CONTRACTOR must communicate to the businesses that it may take up to 4 months to receive
payment from ECOLOGY after purchase and that the business must respond to inquiries from
ECOLOGY or the Office of Financial Management (OFM) in a timely manner to avoid delays in
payment.
• Business purchases approved product or equipment and converts fully to utilization of new
product or equipment in accordance with the eligibility criteria for the PRP reimbursement.
• Business submits receipts for the product or equipment purchase and installation to ECOLOGY’s
PRP Coordinator. This submittal may be facilitated through the CONTACTOR’s representative
for some PRP projects.
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• CONTACTORS may be requested by ECOLOGY to verify through a site visit and review of
records that product or equipment has been installed per PPA Specialist or ECOLOGY
recommendations, old product or equipment has been legally disposed of or decommissioned, and
all other eligibility criteria have been met.
For information about an optional voucher program that the CONTRACTOR can provide directly to a
business, see Appendix A, Statement of Work, Section 10, Small Change Voucher Program.
Section 6: Timeline
Table 6.1: Timeline
Time Period Goal for # of
Site Visits
Unique Program
Element Activities
Technical Assistance Target
Activities
July 1, 2025 –
December 31, 2025 60
Resource Consistency
Committee; Mentoring
Steering Committee;
PPA Mentoring
Program
Automotive Maintenance & Repair
and Gas Stations, focusing on the
Port/Tumwater Creek area, and
along the City's main business
district (Front St, 1st St, Hwy 101).
January 1, 2026 –
June 30, 2026 60 Resource Consistency
Committee; Mentoring
Restaurants Establishments focusing
on downtown and along the main
business district.
July 1, 2026 –
December 31, 2026 60 Resource Consistency
Committee; Mentoring
Automotive Maintenance & Repair
and Gas Stations, focusing on the
Port/Tumwater Creek area, and
along the City's main business
district (Front St, 1st St, Hwy 101).
January 1, 2027 –
June 30, 2027 60 Resource Consistency
Committee; Mentoring
All other eligible establishments
outside of the City's main business
districts or located in overburdened
communities.
Section 7: Local Source Control (LSC) Database
Information gathered during technical assistance site visits by the CONTRACTOR must include all the
elements that are listed in the most up to date PPA Basic Checklist (check PPA Partnership SharePoint
site for details) and be entered into ECOLOGY’s LSC database (Link in Appendix A, Statement of Work,
Section 12: Resources). The following guidance applies to all technical assistance visits, unless other
discussed with ECOLOGY:
• Collect enough information to complete all the applicable fields in ECOLOGY’s LSC database
(Link in Appendix A, Statement of Work, Section 12: Resources) and enter it into the database
within fifteen (15) workdays of the visit.
• If you make a referral to a regulatory agency, enter the information about the referral into the
database within fifteen (15) workdays of the referral.
• Ensure that data entry is complete and accurate.
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• At a minimum, all elements on the most recent version of ECOLOGY’s PPA Basic Checklist
must be checked at each business visit. Specialists must attest that they have verified all
elements.
o Additional sector specific checklists are available on the ECOLOGY PPA Partnership
SharePoint Site.
o CONTRACTOR may substitute use of their own version(s) of the checklist(s) if it
contains all elements of ECOLOGY’s PPA Basic Checklist and has been reviewed and
approved by ECOLOGY.
• Refer to the LSC database (Link in Appendix A, Statement of Work, Section 12: Resources)
instructions posted in the database interface or contact ECOLOGY PPA Staff for assistance with
database entry.
• If using paper checklists or equivalent documentation, maintain originals in accordance with your
local public disclosure laws.
Section 8: Training
ECOLOGY expects the CONTRACTOR to provide basic training to newly hired PPA Specialists, while
ECOLOGY will offer additional training to support PPA activities, especially site visits to small
businesses. ECOLOGY will provide additional training to ensure that CONTRACTOR’s staff are
properly trained and supported to conduct PPA activities, and that experienced staff are exposed to new
information, and have opportunities to share their expertise for the benefit of the PPA Partnership. This
will include emerging issues and forums for sharing best practices, strengthening the PPA Partnership.
ECOLOGY, along with In-House Mentors and PPA Mentors, will support new PPA Specialists. Within
two weeks of notice of hire, ECOLOGY will send a “welcome email” with instructions for accessing the
PPA Partnership SharePoint, LSC Database, and training resources. All PPA Specialists must set up
weekly (or more frequent) alerts for the SharePoint Discussion Board.
HAZWOPER 24-hr. Certification
ECOLOGY requires PPA specialists to obtain and maintain, at a minimum, a 24-hr HAZWOPER
certification and refresher class. CONTRACTORS are allowed, and encouraged, to obtain the 40-hr
HAZWOPER and refresher but are not required to obtain that level of training.
CONTRACTORS will be responsible for finding, registering, and paying for the HAZWOPER
certification and refreshers themselves. CONTRACTORS will submit copies of class registration and
paid invoices to ECOLOGY for reimbursement during quarterly submittals.
New PPA Specialist Training Modules & Know-2-Grow (K2G) Learning Sessions
ECOLOGY ensures PPA Specialists are well-prepared by offering foundational and ongoing training,
requiring consistent participation for effective program delivery. Foundational training includes self-
paced online modules on ECOLOGY's SharePoint, to be completed within the first quarter. Completion is
tracked. Monthly live "Know 2 Grow" (K2G) sessions, led by PPA Mentors, provide interactive training
via Microsoft Teams (except July & December). Sessions are typically on the second Thursday, 10:00–
11:00 a.m., and may occasionally be adjusted, with advance notice provided.
Table 8.1: Know 2 Grow (K2G) Session Schedule
2025 2026 2027
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August 14, 2025 January 8, 2026 January 14, 2027
September 11, 2025 February 12, 2026 February 11, 2027
October 9, 2025 March 12, 2026 March 11, 2027
November 13, 2025 April 9, 2026 April 8, 2027
May 14, 2026 May 13, 2027
June 11, 2026 June 10, 2027
August 13, 2026
September 10, 2026
October 15, 2026
November 12, 2026
Attendance Requirement: All new PPA Specialists who have not yet attended ten (10) K2G monthly
sessions are required to attend. PPA Mentors are required to attend every K2G session. Mentors must
notify the PPA Partnership Coordinator if they will not be able to attend.
One-on-One Field Mentoring
The CONTRACTOR will provide new PPA specialists with mentoring from experienced specialists (In -
House PPA Mentors), focusing on internal procedures and site visits. If no In-House Mentor is available,
ECOLOGY will assign a one-on-one mentor. The duration of the one-on-one mentoring will be
dependent on the new specialist’s prior experience and will be agreed upon following evaluation by
Ecology and discussions with the specialist. Additionally, the PPA Mentoring Program connects new
specialists with mentors through K2G sessions, Webinars, All-Staff training(s), and the Discussion Board.
Specialists are encouraged to seek out additional mentoring support for problem-solving, sector research,
and field mentoring. Field mentoring involves site visits with the new specialist observing the mentor and
serving as a backup specialist during field work. New specialists will gradually take over the lead duties
during field work to prepare for full-time lead duties and to prepare for ECOLOGY’s Shadow Workday.
Field mentoring visits must occur before the ECOLOGY PPA Shadow Workday. For more details, refer
to the New Specialist Training Plan (Appendix A, Statement of Work, Section 12: Resources).
Ecology Shadow Workday (Ecology Approval)
Once the PPA Mentor and new PPA Specialist agree on readiness, ECOLOGY staff will accompany the
specialist on a few technical assistance visits (Ecology Shadow Workday). During these visits, the
specialist will demonstrate their ability to engage with site contacts and present the PPA program,
including waste management, spill prevention, stormwater pollution, and toxics reduction. After the
shadow workday, the specialist will inform ECOLOGY once the LSC database entries are complete and
provide any follow-up materials for review.
Ecology PPA Specialist Approval Process
ECOLOGY must explicitly approve the new PPA Specialist before they can conduct solo PPA site visits
under this contract. To gain approval, the new PPA Specialist must:
• Complete all online training modules.
• Attend required PPA webinars and monthly Know-2-Grow (K2G) sessions.
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• Complete Shadow Workday with ECOLOGY.
• Submit follow-up materials and LSC database entries from the sites visited during the Shadow
Workday.
ECOLOGY may require the New PPA Specialist to undergo additional mentoring before granting
approval.
All-Staff Training for all PPA Specialists
All-Staff Trainings will be planned and conducted by teams of PPA Specialists from two or three PPA
Partners, who have signed up to plan these trainings as a unique program element. When appropriate,
these trainings will be held in-person to facilitate interaction and networking between PPA Specialists,
ECOLOGY, and invited presenters.
Training topics at All-Staff Trainings are intended to help new staff become more competent in their
work, and experienced staff to gain greater technical depth on relevant topics. ECOLOGY staff will
determine the teams, provide initial guidance, review agendas, and provide support for planning and
logistics.
Typically, these trainings are held the second Wednesday in September/October and March/April. The in-
person trainings are typically scheduled to run between 8:30 a.m. and 3:30 p.m. with overnight travel
allowed for jurisdictions if needed. ECOLOGY must pre-approve overnight travel if it is being charged
to the PPA partner budget.
When trainings are held virtually online, the training will typically be scheduled for 8:30 a.m. to 12:00
p.m. across two days, usually a Tuesday and Wednesday.
Attendance Requirement: Unless prior approval has been given by ECOLOGY, it is mandatory for at
least one PPA Specialist per jurisdiction to attend the All-Staff Training. This person is responsible for
disseminating information back to the PPA Specialists from that jurisdiction. Managers are welcome to
attend the All-Staff Trainings but are not required to attend.
Generally, training substitutions are not allowed for the All-Staff Training, however, exceptions may
apply. PPA Coordinator must approve non-emergency absences or training substitutions at least two
weeks prior to the training.
Monthly Webinar Trainings
ECOLOGY conducts monthly webinar trainings during most of the months of the year. These sessions
are intended to expose PPA Specialists to new information or technical topics relevant to their work.
Suggestions on topics and speakers are welcomed from PPA Partners. ECOLOGY will also ask PPA
Partners to present on case studies.
These meetings are one and a half hour (1.5 hours) sessions, held on the second Wednesday of the month.
Occasionally these sessions will need to be scheduled at alternative times to accommodate speaker
availability. Up to nine (9) webinars will be scheduled each contract year. See Table 8.2 for the tentative
training schedule.
Attendance Requirement: Each PPA Specialist must attend at least six (6) of the eight (8) Webinars
each contract year (July 2025 through June 2026 and July 2026 through June 30, 2027, for the current
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contract). Table 8.2 below contains a tentative training schedule for monthly webinars and the twice
annual All-Staff meetings; ECOLOGY will communicate the final schedule to the CONTACTOR. For
those months identified as “Webinar or All-Staff”, there might be an All-Staff meeting planned for that
month. If there is no All-Staff for a given month, then there will be a webinar planned for that month.
Other training courses, relevant to PPA Specialists’ work, may be substituted for up to two of the
Webinars. Notification of the substitution must be provided to and pre-approved by the PPA Coordinator
at least two weeks in advance of the Webinar that will be missed by the Specialist.
Table 8.2: Tentative Training Schedule (Subject to Change)
Date Training Type Date Training Type
July 2025 No Training July 2026 No Training
August 13, 2025 Webinar August 12, 2026 Webinar
September 10, 2025 Webinar or All-Staff September 9, 2026 Webinar or All-Staff
October 8, 2025 Webinar or All-Staff October 14, 2026 Webinar or All-Staff
November 12, 2025 Webinar November 10, 2026 Webinar
December 2025 No Training December 2026 No Training
January 14, 2026 Webinar January 13, 2027 Webinar
February 11, 2026 Webinar February 10, 2027 Webinar
March 11, 2026 Webinar or All-Staff March 10, 2027 Webinar or All-Staff
April 8, 2026 Webinar or All-Staff April 14, 2027 Webinar or All-Staff
May 13, 2026 Webinar May 12, 2027 Webinar
June 10, 2026 Webinar June 9, 2027 Webinar
Attendance Requirement: Each PPA Specialist must attend at least six(6) of the eight (8) scheduled
Webinars each year. PPA Specialists must attend both All-Staff Trainings unless prior approval has
been obtained from the PPA Coordinator.
Section 9: Reporting and Contract Changes
Quarterly Progress Reports
A brief progress report shall be submitted quarterly with each invoice (See Schedule in Appendix B,
Statement of Work, Section 11, Table 11.1, Invoicing Schedule). This report should indicate the work
completed during the quarter and billed on the invoice, including the type and number of visits conducted,
progress on unique program elements, and any other information regarding contract performance that
should be brought to ECOLOGY’s attention. The Quarterly Progress Report should ONLY include the
status of the work conducted during the quarter and NOT include a roll-up of progress to-date since it
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serves as backup documentation for the expenses included in the quarterly invoicing. See Appendix A,
Statement of Work, Section 11, Invoicing.
Annual Reports
Annual Reports are used to briefly summarize contract status to-date including number of site visits
performed, unique program element activities conducted, Technical Assistance target activities
conducted, lessons learned, and budget status, progress towards goal of 40% of visits in Overburdened
Communities in Washington State. Annual reports shall be provided to ECOLOGY by July 31, 2026,
and July 30, 2027. The report shall include two to three “case studies” of a business or organization that
benefitted from a PPA site visit. Photographs of the business before and after the visit, showing the
beneficial changes should be provided, if possible. The second-year annual report should capture details
for the full contract period as ECOLOGY will use these reports to create a biennial report on the
Partnership. ECOLOGY will make report templates available on the PPA Partnership SharePoint.
ECOLOGY will request, with advanced notice, that PPA CONTRACTORS provide presentations on
their case studies at Webinars and/or All-Staff Trainings.
Contract Changes
Any of the following changes shall be reported to the ECOLOGY PPA Partnership Coordinator within 10
businesses days.
• Key personnel changes (staff or manager leaving, new hires, etc.). Changes to key personnel must
be documented with updated copies of the key staff table.
• Initiation of, or changes to, a subcontract. See Section 18 Subcontractors of the Interagency
Agreement for specific information that is required regarding subcontractors.
Section 10: Small Change Voucher Program
The CONTRACTOR will offer businesses vouchers for the cost of pollution prevention equipment or
other recommendations, in accordance with the procedures developed for this voucher program.
Payments will be made directly by the CONTRACTOR to the business. Examples of qualifying
equipment or costs include but are not limited to; secondary containment, drum covers, drum funnels with
lids, infrastructure changes, substitution of less toxic products, and catch basin cleaning. The
CONTRACTOR must maintain records for each of their voucher reimbursement payments, and ensure a
business is limited to one voucher per calendar year. Each voucher payment will be capped at $500.00 or
less. These reimbursements will come from the Small Change Voucher Program budget category (see
Appendix B, Budget Detail). Documentation of voucher payments will be submitted to ECOLOGY with
the quarterly invoice (See Appendix A, Statement of Work, Section 11 Invoicing for more details).
The CONTRACTOR will follow the procedures approved by ECOLOGY and housed on the PPA
Partnership SharePoint (Link in Appendix A, Statement of Work, Section 12: Resources).
Section 11: Invoicing
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Invoice (billing) procedures are outlined in the Interagency Agreement, (see Section 4 Billing and
Payment Procedures). In addition, the following information is provided:
• See also Appendix A, Statement of Work, Section 5: PRP and Appendix A, Statement of Work,
Section 10: Small Change Voucher Program for additional information on submitting invoices
and reimbursement requests for those programs.
• The Invoice Voucher (form A19-1A) (Link in Appendix A, Statement of Work, Section 12:
Resources) must have an approved electronic signature method if submitted electronically.
Acceptable signature formats include the following.
o Adobe Acrobat Certificate-Based Signature, which requires BOTH a scanned signature
image and Adobe information. Signers do not need an Adobe PRO license, only the
person preparing the document for their signature needs an Adobe PRO license.
o Scanned image of signature. Copy and paste the scanned wet signature into the document
itself.
o Typed name and “signed electronically” with the signature date included in the signature
line.
o Other methods approved by Ecology.
• If submitting a scanned or electronic copy, the CONTRACTOR will retain the original signed
A19-1A in CONTRACTOR’s records, per ECOLOGY’s record retention requirements.
• Supporting documentation may be submitted via email to Kristine Ray (kray461@ecy.wa.gov
and Andy Maher (anma461@ecy.wa.gov). Refer to Section 3 Compensation for additional details
on what is required for supporting documentation.
• Each invoice shall only bill for actual hours worked during the quarter, which may be higher or
lower than the FTE estimate in Appendix A, Statement of Work, Section 1, Introduction, Table
1.2 – Key Staff Table. Actual hours worked should include dates worked, staff names, titles,
hourly salary/benefit rate, hours worked, final $.
• Quarterly invoicing will follow the schedule in Table 11.1, Invoicing Schedule.
Table 11.1: Invoicing Schedule
Quarter in Contract Cycle Months in Quarter Invoice Due Date
1 July, August, September 2025 November 10, 2025
2 October, November, December 2025 February 10, 2026
3 January, February, March 2026 May 11, 2026
4 April, May, June 2026 July 31, 2026*
5 July, August, September 2026 November 10, 2026
6 October, November, December 2026 February 10, 2027
7 January, February, March 2027 May 10, 2027
8 April, May, June 2027 July 30, 2027*
* - Earlier due date during these quarters due to end of fiscal year requirements.
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Section 12: Resources
The following are links to resources and materials referenced in this contract. Links and resources listed
are subject to change.
•PPA Partnership SharePoint:
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-Partnership
•PPA Partnership SharePoint Discussion Board:
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/Lists/Discussion%20Panel/AllItems.aspx?viewid=04db004f%2Dc450
%2D417a%2Db727%2D77d2fb734816
•PPA Basic Checklist:
o https://stateofwa.sharepoint.com/:w:/r/sites/ECY-HWTR-PPA-
Partnership/Checklist%20%20Tip%20Sheets/Pollution%20Prevention%20Assista
nce%20-
%20Basic%20Checklist.docx?d=w1179aa4654674c17940dd22abefbdf5d&csf=1
&web=1&e=KWSL9y
•PPA Business Sector Checklists & Tip Sheets:
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/Checklist%20%20Tip%20Sheets/Forms/AllItems.aspx
•PPA Publications & Handouts
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/SitePages/Publications-%26-Handouts.aspx
•PPA PartnerWeb Product Replacement Program:
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/SitePages/Product-Replacement-Program.aspx
•LSC Database:
o https://secureaccess.wa.gov/ecy/lsc/Home.aspx
•PPA Partner Website Required Elements:
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/SiteAssets/PPA%20-
%20Partner%20Website%20Elements.docx?web=1
•Invoice Voucher A19-1A:
o https://des.wa.gov/sites/default/files/public/documents/HRPayroll/SACS/A-19-
1AForm.doc?=5c82f
•New Specialist Training Plan – Read First!
o https://stateofwa.sharepoint.com/sites/ECY-HWTR-PPA-
Partnership/New%20Specialist%20Training/Read%20First%20%E2%80%94%20
New%20Specalist%20Training%20Plan.pdf
•Ecology’s Product Replacement Program Website:
o https://ecology.wa.gov/Waste-Toxics/Reducing-toxic-chemicals/Product-
Replacement-Program
July 15, 2025 E - 54
State of Washington, Department of Ecology
IAA No. Click or tap here to enter text.
Entity Name: City of Port Angeles
28
Version 4/14/25 (Access Equity)
APPENDIX B
BUDGET DETAIL
See Section # 3 Compensation and Section # 4 Billing and Payment Procedures, for additional
instructions.
Category Amount
Salaries $150,237.00
Benefits $48,000.00
Subcontracts $0.00
Goods & Services (see Table A Below) $2,500.00
Equipment (see Table B Below) $2,100.00
Travel / Training $4,500.00
Small Change Voucher Program (See Section XI) $2,000.00
Subtotal Direct Costs $209,337.00
Indirect Costs*
Rate (18.2%) 18.2%
Indirect Amount $36,079.13
Total Award $245,416.13
* ☒ Applied to Salaries & Benefits Only
Table A: Goods & Services
Goods & Services over $1,000 must be listed here or approved by
ECOLOGY PRIOR to reimbursement. Estimated Cost
Table B: Equipment
Equipment over $1,000 must be listed here or approved by
ECOLOGY PRIOR to reimbursement. Estimated Cost
July 15, 2025 E - 55
State of Washington, Department of Ecology
IAA No. Click or tap here to enter text.
Entity Name: City of Port Angeles
29
Version 4/14/25 (Access Equity)
APPENDIX C
SPECIAL TERMS AND CONDITIONS
1) Certification Regarding Suspension, Debarment, Ineligibility or Voluntary Exclusion
a) CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed
for debarment, declared ineligible or otherwise excluded from contracting with the federal
government, or from receiving contracts paid for with federal funds. If the CONTRACTOR is
unable to certify to the statements contained in the certification, they must provide an explanation
as to why they cannot.
b) CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
c) The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as
used in this clause, have the meaning set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a
copy of those regulations.
d) CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction.
e) CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR
VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
f) Pursuant to 2CFR180.330, the CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
g) CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of
legal remedies, including suspension and debarment.
h) CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier
CONTRACTORS or subcontractors, are not suspended or debarred, and will make this proof
available to ECOLOGY before requests for reimbursements will be approved for payment.
CONTRACTOR must run a search in The System for Award Management and print a copy of
completed searches to document proof of compliance.
July 15, 2025 E - 56
1
Date: July 15, 2025
To: City Council
From: Nathan West, City Manager
Sarina Carrizosa, Finance Director
Subject: Second Amendment to the 2025 Budget
Relationship to Strategic Plan:
Amending the budget aligns with Strategic Focus Area #2 - Citywide Resource Optimization goal to
maintain fiscal health by maintaining fund balance requirements and maximizing available resources to
sustainably balance the budget.
Background / Analysis:
The 2025 Budget is being amended for the second time, primarily to bring the budget into alignment with
the recently adopted 2026-2031 Capital Facilities Plan (CFP), as well as adjust revenues and expenditures
that have been approved by Council at previous meetings in the first half of the year, or that require minor
accounting corrections.
Additionally, included in this amendment is funding received from an influx in higher-than-expected
building permit fees that are expected to continue for at least the next five years. This funding is being
recommended to offset the Community Development Technician position that is temporarily funded in
the 2025 Budget. The approval of this Budget amendment includes adopting this position permanently in
the City’s budget, offset by the expected revenue received in the Community & Economic Development
Department. Building permit fees are restricted funds and must be reinvested in permitting related
services. This position has been highly effective in enhancing permitting services, including our move in
the direction of additional over-the-counter permits through the “Super Tuesdays” program.
Summary: The 2025 Budget is being amended for the second time to reflect changes in revenues and
expenditures that have occurred during the second quarter of 2025. This budget amendment primarily
includes capital adjustments resulting from the adoption of the 2026-2031 Capital Facilities Plan to
ensure consistency with the Budget. This is the first reading of the ordinance.
As this budget amendment includes new revenues as well as an authorization to use funds from reserves,
the ordinance must be approved by a super-majority of the entire Council, or at least five (5) affirmative
votes.
Strategic Plan: The budget amendment generally aligns with Strategic Focus Area #2 – Citywide
Resource Optimization goal to maintain fiscal health.
Funding: Please see the detailed summary attached to this memo.
Recommendation: 1) Conduct the first reading of the 2025 Budget Amendment #2 ordinance; and 2)
continue this item to the August 19 Council meeting.
July 15, 2025 G - 1
2
Attached is a detailed list of proposed budget changes, the budget amendment ordinance, including
Exhibit A, which lists total revenues and expenditures by fund for the 2025 Budget Amendment #1 and
proposed Amendment #2 for comparison.
Since many of the individual actions require funding to come from reserves (money unspent at the end of
the fiscal year automatically rolls into reserves/fund balance), approval of the ordinance will require a
super majority of the entire Council, or five (5) affirmative votes. Tonight’s meeting will include the first
reading of the budget amendment ordinance.
Funding Overview:
Please see the “Detailed list of proposed budget changes” attachment to this memo for a full listing of all
funding changes.
Attachments:
▪ Detailed list of proposed budget changes
▪ 2025 Budget Ordinance – Amendment #2
▪ Exhibit A
July 15, 2025 G - 2
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
PD0116-Mobile Data Terminal Replacements - 4,000 001-5012-597.59-91 Reprioritized in CFP Adopted 6/17/2025
PD0223- Police Body Worn Cameras - 6,100 001-5012-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR0220-Traffic Circle Program - (20,000) 001-7012-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR0224-Tumwater Bridge Repair - (50,000) 001-7012-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR0321-Speed Feedback Sign Program - (30,000) 001-7012-597.59-91 Reprioritized in CFP Adopted 6/17/2025
Laserfische ArcGIS Integration - 13,700 001-4060-558.41-50
Additional building permit revenue 169,000 - 001-4050-322.10-17
Laserfische Consulting Services - EPL Implementation - 19,000 001-4050-558.41-50
TOTAL GENERAL FUND 169,000 (57,200)
TR0224-Tumwater Bridge Repair - 50,000 105-7840-597.59-91 Reprioritized in CFP Adopted 6/17/2025
PD0121 - EOC/911 Dispatch (PenCom Center) - 380,000 105-7840-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TOTAL REET I FUND - 430,000
GovWorx CommsCoach - 22,500 107-5160-528.42-11
State SECO Grant 20,000 - 107-5160-334.01-82 Grant Funding
TOTAL PENCOM FUND 20,000 22,500
TR0416-1st/2nd/Valley/Oak Green Alley - (100,300) 160-7841-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR0421-Valley Street Culvert Crossing - (50,000) 160-7841-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR0618-Stevens Middle School Walking Routes - (60,000) 160-7841-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TR1416-Hamilton School Walking Routes - (110,000) 160-7841-597.59-91 Reprioritized in CFP Adopted 6/17/2025
TOTAL REET II FUND - (320,300)
NPS Reserves for Industrial Facility - 275,000 402-9998-597.58-81 Reprioritized in CFP Adopted 6/17/2025
CAPWT - General Water Equipment - 187,400 402-7380-594.64-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL WATER FUND - 462,400
CAPWW - General Wastewater Equipment - 32,000 403-7480-594.64-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL WASTEWATER FUND - 32,000
GG0119 - Ennis Creek Fish Barrier Removal grant funding 255,000 - 310-8985-334.02-70 Reprioritized in CFP Adopted 6/17/2025
PD0223 - Police Body Worn Cameras grant funding (10,100) - 310-5950-333.97-06 Reprioritized in CFP Adopted 6/17/2025
GG0121 - Broadband Improvement Feasibility Study - 34,000 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
FD0415 - Fire Department Turn-Out Gear - 116,000 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
FD0615 - Fire Hoses - 7,400 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0307 - Police Regional Training & Gun Range Facility - (15,700) 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0116 - Mobile Data Terminal Replacements - 27,200 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0122 - Police Radio Replacement - 100 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0223 - Police Body Worn Cameras - (10,100) 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0120 - Police Taser Replacements - 5,000 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
FD0315 - Fire Station Garage Door Replacement - (50,000) 310-5950-594.65-10 Reprioritized in CFP Adopted 6/17/2025
GG0303 - NICE Funds - (426,000) 310-7910-594.65-10 Reprioritized in CFP Adopted 6/17/2025
GG0119 - Ennis Creek Fish Barrier Removal - 210,000 310-7910-594.65-10 Reprioritized in CFP Adopted 6/17/2025
GG1113 - Facility Security Projects - 293,500 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0216 - Facility Improvement Revolving Fund - 65,300 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0418 - Civic Field Upgrades - 268,800 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0223 - Aluminum Bleacher Upgrades - (5,200) 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0719 - Parks Maintenance Building - 293,500 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0316 - Locomotive #4 Refurbishment - 111,200 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0320 - HVAC Upgrades at City Facilities - 1,688,400 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PK0122 - Erickson Tennis Court Repainting - (370,000) 310-8985-594.65-10 Reprioritized in CFP Adopted 6/17/2025
PD0116-Mobile Data Terminal Replacements 4,000 - 310-5950-397.10-91 Reprioritized in CFP Adopted 6/17/2025
PD0223- Police Body Worn Cameras 6,100 - 310-5950-397.10-91 Reprioritized in CFP Adopted 6/17/2025
PD0121 - EOC/911 Dispatch (PenCom Center) transfer from REET I 380,000 - 310-5950-397.10-91 Reprioritized in CFP Adopted 6/17/2025
PK0320 - HVAC Upgrades at City Facilities grant funding 1,310,000 - 310-8985-334.02-70 Reprioritized in CFP Adopted 6/17/2025
PK0418 - Civic Field Upgrades grant funding carryover 148,800 - 310-8985-334.02-70 Reprioritized in CFP Adopted 6/17/2025
PK0418 - Civic Field Upgrades transfer from LTAX 120,000 - 310-8985-397.10-91 Reprioritized in CFP Adopted 6/17/2025
TOTAL GOVERNMENT CAPITAL FUND 2,213,800 2,243,400
Detailed List of Proposed Budget Changes - 2025 Budget Amendment #2
July 15, 2025 G - 3
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
TR0716 - ADA Peabody St. grant funding 291,000 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0324 - Marine Dr. Paving (Hill to Mill St) grant funding 532,000 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0619 - Race Street Complete Design and Construction Phase II grant funding 100,000 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0621 - Waterfront Trail Repairs grant funding 94,500 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0209 - Race Street Complete Design and Construction Phase I grant funding 255,200 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0120 - Signal Controller Upgrade grant funding 678,400 - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0222 - 1st/Front Pedestrian Enhancements grant funding (635,600) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0124 - N Street Reconstruction grant funding (250,000) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR1799 - Truck Route at Hwy 101 grant funding (355,300) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0721 - Gales Addition Olympic Discovery Trail grant funding (600,000) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0220 - Traffic Circle Program grant funding (180,000) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0618 - Stevens Middle School Walking Routes grant funding (55,000) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0119 - 8th St. Paving (Lincoln to A St) grant funding 1,684,400 - 312-7930-334.03-80 Reprioritized in CFP Adopted 6/17/2025
TR0318 - 8th/10th St. Bike Lanes grant funding (1,417,200) - 312-7930-331.20-20 Reprioritized in CFP Adopted 6/17/2025
TR0416 - 1st/2nd/Valley/Oak Green Alley grant funding (38,000) - 312-7930-334.03-10 Reprioritized in CFP Adopted 6/17/2025
TR0909 - Wayfinding & ODT Signage - (159,400) 312-4160-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0121 - Pavement Management Plan - 200,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0119 - 8th Street Paving (Lincoln to A Streets) *- 2,351,700 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0716 - ADA - Peabody Street *- 331,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0324 - Marine Drive Paving Hill Street to Mill Bridge*- 732,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0420 - 2023 Pavement Preservation - 93,800 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0124 - N Street Construction*- (250,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1109 - Marine Drive Bulkhead Repairs - (50,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0117 - Liberty Street Reconstruction - (15,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0619 - Race Street Complete Construction Phase II *- 100,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1416 - Hamilton School Walking Routes - (220,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1799 - Truck Route at Hwy 101 Intersection *- (246,700) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0621 - Waterfront Trail Repairs - 164,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0321 - Speed Feedback Sign Program - 30,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0209 - Race Street Complete Design & Construction Phase I *- 55,200 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0101 - Laurel Street Stairs Replacement *- (345,200) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0120 - Signal Controller Upgrades 1st/Front *- 678,400 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0222 - First/Front Pedestrian Enhancements *- (609,500) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0414 - Peabody Creek/Lincoln Street Culvert Repair *- (440,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1399 - Traffic Signal Interconnect/Preemption - 99,700 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0318 - 8th/10th Street Bike Lanes *- (1,788,100) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1116 - School Area Speed Signs (Near Franklin)- 26,700 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0416 - 1st/2nd/Valley/Oak Green Alley *- (220,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0715 - 16th Street Stormwater Retrofit (C to E Streets) *- 67,000 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0618 - Stevens Middle School Walking Routes *- (130,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0220 - Traffic Circle Program *- (200,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR1324 - Klallam Language Street Signs - (30,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0721 - Gales Addition Connector Planning *- (600,000) 312-7930-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TR0220 - Traffic Circle Program (20,000) - 312-7930-397.10-91 Reprioritized in CFP Adopted 6/17/2025
TR0416-1st/2nd/Valley/Oak Green Alley (100,300) - 312-7930-397.10-91 Reprioritized in CFP Adopted 6/17/2025
TR0618-Stevens Middle School Walking Routes (60,000) - 312-7930-397.10-91 Reprioritized in CFP Adopted 6/17/2025
TR1416-Hamilton School Walking Routes From GF (110,000) - 312-7930-397.10-91 Reprioritized in CFP Adopted 6/17/2025
TOTAL TBD CAPITAL FUND (185,900) (374,400)
CL0322 - Electric Vehicle Charging Stations grant funding 683,000 - 451-7188-334.03-10 Reprioritized in CFP Adopted 6/17/2025
CL0325 - Vandalism Repairs - 100,000 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
CL0414 - Construct New Light Operations Building - (658,900) 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
CL0216 - City/PUD Service Area Capital Needs - 200,000 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
CL0322 - Electric Vehicle Charging Station - 904,000 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
CL0222 - Advanced Metering & Outage Management - 100,000 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
CL0624 - Traffic Signal LED Conversion - 93,000 451-7188-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL ELECTRIC UTILITY CAPITAL FUND 683,000 738,100
July 15, 2025 G - 4
BUDGET AMENDMENT ITEM Revenues Expenditure Account Notes
Other Funds -NPS Reserves for Industrial Facility 275,000 - 452-9998-397.10-81 Reprioritized in CFP Adopted 6/17/2025
WT0419 - Decant Facility at Transfer Station - Water Soils Decant Bays - 224,100 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0218 - Reservoir Instrumentation Upgrades - 129,700 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0420 - Ennis Creek Water Main Relocate - 171,300 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0519 - Water Treatment Plant Repairs - 182,900 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0124 - Transmission Main Replacement WTP to D Street - 100,000 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0421 - Race Street Water Main Replacement North - (200,000) 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0219 - Peabody Heights Floating Cover Replacement - (200,000) 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0619 - Peabody Reservoir Inlet Pipe Replacement - (90,000) 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0325 - Elwha Surface Water Intake Hydraulics - 325,000 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0424 - Elwha - River Ranney Reach Habitat Restoration - 250,000 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0122 - Elwha - Fish Screen Facility Improvements - (549,000) 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WT0624 - Analysis of the Industrial Water Line Site - (50,000) 452-7388-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL WATER CAPITAL FUND 275,000 294,000
WW0217 - Ennic Creek Force Main Removal grant funding 12,800 - 453-7488-369.90-00 Reprioritized in CFP Adopted 6/17/2025
WW0519 - Decant Facility at Transfer Station-Wastewater Soils Decant Bays - 210,100 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0520 - Sanitary Force Main Relocate (Lees Creek)- 156,300 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0122 - Anaerobic Digester Roof Improvements - (58,800) 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0523 - WWTP UST Tank Replacement - 50,000 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0419 - WWTP HVAC Replacement - (188,900) 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0124 - WWTP Gas Flare System Replacement - (300,000) 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0217 - Ennis Creek Force Main Removal - 15,000 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
WW0316 - CSO 6 and 7 Reconstruction - (15,000) 453-7488-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL WASTEWATER UTILITY FUND 12,800 (131,300)
SW0112 - Decant Facility at the Transfer Station grant funding 82,900 - 454-7588-334.03-10 Reprioritized in CFP Adopted 6/17/2025
SW0112 - Decant Facility at Transfer Station - 82,900 454-7588-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL SOLID WASTE UTILITY FUND 82,900 82,900
DR0123 - Land Acquisition Program for Water Quality - (50,000) 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0213 - H Street Stormwater Outfall - (32,000) 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0120 - Decant Facility at Transfer Station-Stormwater Soils Decant Bays - 341,800 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0804 - Lincoln Park/Big Boy Pond Study - 47,500 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0215 - Francis Street Outfall Repair - (112,500) 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0404 - Stormwater at Canyon Edge & Ahlvers - (89,100) 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
DR0324 - Valley Creek Stormwater Park - (100,000) 456-7688-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL STORMWATER UTILITY FUND - 5,700
#140 -2001 AIR TEC TRAILER - (35,400) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
#158 -2000 VERMEER CHIPPER - (62,300) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
#1569 CATEPILLAR WHL LOADER- EQUIP SVC - (30,000) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
#181 -1985 TRIST TRAILER - (3,900) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
#182 -1980 SHERWOOD TRAILER - (5,400) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
4901 - 2024 Hyster H120FT (Propane)- 68,200 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
2250 - Hyster F60FT Forklift (Propane)- 79,800 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
NEW - 2025 Ford Transit Hybrid Van - 75,300 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
2494 - 2025 Toyota Camry HEV - 36,100 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
2422 - 2025 Ford 4x4 HEV Pickup - 76,100 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
#1248- LINCOLN WELDER- EQUIP SVC - (30,000) 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
1081 - 2024 Peterbilt Garbage Truck - 405,800 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
1790 - 2024 Freightliner Dump Truck - 68,600 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
2443 - 2024 Ford F550 4x4 Dump Truck - 110,600 501-7630-594.64-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL EQUIPMENT SERVICES FUND - 753,500
IT0618 - Virtual Server Replacements - 123,500 502-2082-594.65-10 Reprioritized in CFP Adopted 6/17/2025
IT0214 - Records Management System - 43,100 502-2082-594.65-10 Reprioritized in CFP Adopted 6/17/2025
IT0716 - ERP Road Map & Replacement - 1,389,300 502-2082-594.65-10 Reprioritized in CFP Adopted 6/17/2025
IT0123 - Intrusion Detection and Prevention - 128,500 502-2082-594.65-10 Reprioritized in CFP Adopted 6/17/2025
TOTAL IT FUND - 1,684,400
July 15, 2025 G - 5
ORDINANCE NO._____
AN ORDINANCE of the City of Port Angeles, Washington, amending
the City’s 2025 budget for the second time.
WHEREAS, the Annual Budget of the City of Port Angeles for the year 2025, was
adopted, approved and confirmed on December 3, 2024, in Ordinance No. 3741; and
WHEREAS on May 20, 2025, the first 2025 budget amendment was adopted, approved
and confirmed by Ordinance No. 3749; and
WHEREAS, now there exists an emergency that could not reasonably have been
foreseen when the 2025 budget or the first amendment to it were adopted.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The Council finds and declares:
A.There exists an emergency that could not reasonably have been foreseen when
the 2025 budget or the first amendment to it were adopted. The facts
constituting the emergency include, but are not limited to:
1.Unanticipated additional revenue; and
2.Unanticipated reduced revenue; and.
3.Unanticipated additional and reduced expenditures primarily for changes in
planned capital expenditures as previously authorized by Council.
B.These facts require amendments to the adopted budget in order to meet the
expenses of government of the City for the fiscal year ending December 31, 2025.
Section 2. On the basis of the foregoing findings, pursuant to RCW 35A.33.090, the
City Council declares that an emergency exists.
July 15, 2025 G - 6
-2-
Section 3. To respond to the budget emergency, the 2025 budget appropriation for each
separate fund as set forth in Ordinance No.3749, is amended as shown in the attached Exhibit
A.
Section 4. The City Clerk and the codifiers of this ordinance are authorized to
correct scrivener’s errors, references, ordinance numbering, section and subsection numbers
and any references thereto.
Section 5. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after
publication according to law.
PASSED by the City Council of the City of Port Angeles by a vote of one more than the
majority of all members of the legislative body at a regular meeting of said Council on the 19th
day of August, 2025.
_______________________________
Kate Dexter, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________
Kari Martinez-Bailey, City Clerk William E. Bloor, City Attorney
PUBLISHED: ___________________
By Summary
July 15, 2025 G - 7
CITY of PORT ANGELES
2025 Budget Amendment #2 Ordinance -
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est. Balance - Est.Balance - Est.
GENERAL FUND (Note: Divisional totals for reference only)
Fund Balance:6,295,810 6,008,410 6,295,810 6,234,610
001.1160 City Council 80,900 98,500 80,900 98,500
001.1210 City Manager 363,100 715,400 363,100 715,400
001.1211 Customer Commitment - 2,500 - 2,500
001.1220 Human Resources 182,900 434,800 182,900 434,800
001.1230 City Clerk 163,000 354,300 163,000 354,300
001.2001 Finance - Revenue 16,643,700 - 16,643,700 -
001.2020 Finance Administration 218,800 1,193,900 218,800 1,193,900
001.2023 Accounting 837,500 1,196,600 837,500 1,196,600
001.2025 Customer Service 1,510,900 1,474,000 1,510,900 1,474,000
001.2070 Reprographics 40,200 49,500 40,200 49,500
001.3030 City Attorney 199,700 665,600 199,700 665,600
001.3012 Jail Contributions - 1,127,100 - 1,127,100
001.4060 Planning 823,600 1,049,900 823,600 1,063,600
001.4050 Building 733,200 587,500 902,200 606,500
001.4071 Economic Development - 71,900 - 71,900
001.5010 Police Administration 1,000 926,100 1,000 926,100
001.5012 PenCom/Capital Transfers 458,700 669,300 458,700 679,400
001.5021 Police Investigation - 1,310,100 - 1,310,100
001.5022 Police Patrol 979,500 4,378,700 979,500 4,378,700
001.5026 Police Reserves & Volunteers - 11,000 - 11,000
001.5029 Police Records 15,500 529,500 15,500 529,500
001.5050 Police Facilities Maintenance 16,100 9,200 16,100 9,200
001.6010 Fire Administration 74,100 319,200 74,100 319,200
001.6012 PenCom/Medic I Support - 418,100 - 418,100
001.6020 Fire Suppression - 1,788,500 - 1,788,500
001.6030 Fire Prevention 235,000 189,600 235,000 189,600
001.6045 Fire Training - 117,300 - 117,300
001.6050 Fire Facilities Maintenance - 70,300 - 70,300
001.7010 Public Works Administration 2,473,600 2,994,800 2,473,600 2,994,800
001.7012 Public Works CIP - 130,000 - 30,000
001.7032 Public Works Telecommunications 32,800 32,800 32,800 32,800
001.8010 Parks Administration - 486,800 - 486,800
001.8012 Senior Center 34,000 174,100 34,000 174,100
001.8050 Ocean View Cemetery 250,000 203,600 250,000 203,600
001.8080 Park Facilities - 2,177,600 - 2,177,600
001.8112 Senior Center Facilities - 63,000 - 63,000
001.8131 Central Services Facilities 632,700 655,800 632,700 655,800
001.8155 Facility Rentals 80,500 94,000 80,500 94,000
001.8221 Sports Programs - - - -
001.9029 General Unspecified - 597,500 - 597,500
001 TOTAL General Fund 6,295,810 27,081,000 27,368,400 6,008,410 6,295,810 27,250,000 27,311,200 6,234,610
SPECIAL REVENUE FUNDS
101 Lodging Excise Tax Fund 1,583,649 1,060,500 1,438,000 1,206,149 1,583,649 1,060,500 1,438,000 1,206,149
102 Street Fund 773,327 2,145,300 2,206,600 712,027 773,327 2,145,300 2,206,600 712,027
105 Real Estate Excise Tax-1 (REET-1) Fund 263,182 337,300 150,000 450,482 263,182 337,300 580,000 20,482
107 PenCom Fund 1,579,106 3,985,100 4,290,100 1,274,106 1,579,106 4,005,100 4,312,600 1,271,606
160 Real Estate Excise Tax-2 (REET-2) Fund 307,561 329,500 444,100 192,961 307,561 329,500 123,800 513,261
165 Business Improvement Area 107,597 33,700 121,400 19,897 107,597 33,700 121,400 19,897
172 Port Angeles Housing Rehab. Fund 2,846,227 638,400 355,700 3,128,927 2,846,227 638,400 355,700 3,128,927
175 Code Compliance Fund 58,438 257,100 257,100 58,438 58,438 257,100 257,100 58,438
TOTAL Special Revenue Funds 7,519,087 8,786,900 9,263,000 7,042,987 7,519,087 8,806,900 9,395,200 6,930,787
2025 Budget Amendment #1Funds 2025 Budget Amendment #2
July 15, 2025 G - 8
CITY of PORT ANGELES
2025 Budget Amendment #2 Ordinance -
Exhibit A
Fund Div.Name / Description Beginning Revenue Expenditures Ending Beginning Revenue Expenditures Ending
Balance - Est.Balance - Est.Balance - Est.Balance - Est.
DEBT SERVICE FUNDS
217 2015 LTGO Bond - Refunding (W.U.G.A.)19,510 235,000 232,900 21,610 19,510 235,000 232,900 21,610
TOTAL Debt Service Funds 19,510 235,000 232,900 21,610 19,510 235,000 232,900 21,610
ENTERPRISE / UTILITY FUNDS
401 Electric Utility Fund 16,278,291 23,464,700 23,907,200 15,835,791 16,278,291 23,464,700 23,907,200 15,835,791
402 Water Utility Fund 9,183,742 9,720,900 10,427,000 8,477,642 9,183,742 9,720,900 10,889,400 8,015,242
403 Wastewater Utility Fund 1,925,553 9,031,300 9,203,200 1,753,653 1,925,553 9,031,300 9,235,200 1,721,653
404 Solid Waste Utility Fund (1,354,826)16,200,700 17,430,500 (2,584,626)(1,354,826)16,200,700 17,430,500 (2,584,626)
406 Stormwater Utility Fund 1,860,386 3,512,100 3,673,200 1,699,286 1,860,386 3,512,100 3,673,200 1,699,286
409 Medic 1 Utility Fund 1,566,969 4,618,300 4,655,900 1,529,369 1,566,969 4,618,300 4,655,900 1,529,369
413 Harbor Clean-up Fund 116,633 2,050,600 2,050,600 116,633 116,633 2,050,600 2,050,600 116,633
421 Conservation Fund 132,552 539,300 539,300 132,552 132,552 539,300 539,300 132,552
TOTAL Enterprise / Utility Funds 29,709,300 69,137,900 71,886,900 26,960,300 29,709,300 69,137,900 72,381,300 26,465,900
INTERNAL SERVICE FUNDS
501 Equipment Services 4,876,633 3,296,300 5,886,300 2,286,633 4,876,633 3,296,300 6,639,800 1,533,133
502 Information Technology 2,465,238 3,016,700 3,315,600 2,166,338 2,465,238 3,016,700 5,000,000 481,938
503 Self-Insurance 1,122,484 8,676,400 8,667,100 1,131,784 1,122,484 8,676,400 8,667,100 1,131,784
TOTAL Internal Service Funds 8,464,355 14,989,400 17,869,000 5,584,755 8,464,355 14,989,400 20,306,900 3,146,855
FIDUCIARY FUNDS
602 Firemen's Pension Fund 196,493 200 42,500 154,193 196,493 200 42,500 154,193
TOTAL Fiduciary Funds 196,493 200 42,500 154,193 196,493 200 42,500 154,193
PERMANENT FUNDS
601 Cemetery Endowment Fund 423,870 4,900 - 428,770 423,870 4,900 - 428,770
TOTAL Permanent Funds 423,870 4,900 - 428,770 423,870 4,900 - 428,770
CAPITAL FUNDS
310 Governmental Capital Improvement Fund 3,701,032 756,900 3,070,600 1,387,332 3,701,032 2,970,700 5,314,000 1,357,732
312 Transportation Capital 9,091,261 8,473,300 11,701,700 5,862,861 9,091,261 8,287,400 11,327,300 6,051,361
316 Governmental Park Improvement Fund 375,612 12,500 - 388,112 375,612 12,500 - 388,112
451 Electric Capital Fund 17,086,957 1,221,000 6,411,000 11,896,957 17,086,957 1,904,000 7,149,100 11,841,857
452 Water Capital Fund 7,428,172 1,150,000 2,505,000 6,073,172 7,428,172 1,425,000 2,799,000 6,054,172
453 Wastewater Capital Fund 4,229,893 3,730,800 4,414,700 3,545,993 4,229,893 3,743,600 4,283,400 3,690,093
454 Solid Waste Capital Fund 2,549,776 1,799,600 1,194,400 3,154,976 2,549,776 1,882,500 1,277,300 3,154,976
456 Stormwater Capital Fund 3,398,001 626,000 953,100 3,070,901 3,398,001 626,000 958,800 3,065,201
TOTAL Capital Funds 47,860,704 17,770,100 30,250,500 35,380,304 47,860,704 20,851,700 33,108,900 35,603,504
SUB-TOTAL ALL FUNDS 100,489,129 138,005,400 156,913,200 81,581,329 100,489,129 141,276,000 162,778,900 78,986,229
Reserves - Designated 1,279,800 1,298,200
Reserves Used 20,187,600 22,801,100
TOTAL CITYWIDE ALL FUNDS 100,489,129 158,193,000 158,193,000 81,581,329 100,489,129 164,077,100 164,077,100 78,986,229
2025 Budget Amendment #1Funds 2025 Budget Amendment #2
July 15, 2025 G - 9
1
Date: July 15, 2025
To: City Council
From: Calvin W. Goings, Deputy City Manager
Courtney Bornsworth, Natural Resources & Grants Administrator
Subject: Washington State Main Street Program Letter of
Support for the Port Angeles Waterfront District
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This proposal aligns with Strategic Focus Area #1 – Community
Resilience and Strategic Focus Area #2 – Citywide Resource Optimization.
Background / Analysis: The Parking and Business Improvement Area (PBIA) was established by the
City of Port Angeles in 1985 to provide adequate parking facilities and other purposes for the benefit of
the Port Angeles Downtown business area.
On December 3, 2024, the City Council approved a contract with the Port Angeles Waterfront District
(PAWD) to administer and enhance the programs of the downtown PBIA. The approved contract and
work plan detail the City’s expectations and provide specific actions that PAWD will take to enhance and
improve the PBIA. The highlights of the contract and work plan include (bolding added for emphasis):
1.Encourage and promote economic development in the waterfront district area.
2.Strengthen and revitalize commerce in the waterfront district area.
3.Enroll in the Washington State Main Street Program as an official “Main Street
Community” to enhance businesses and the environment in the waterfront district area.
4.Improve the aesthetics of the waterfront district area.
5.Sponsor and promote public events in the waterfront district area.
6.Engage professional management, planning, and promotion for the area, including the
management and promotion of retail trade activities in the area.
Summary: On December 3, 2024, the City Council approved a contract with the Port Angeles Waterfront
District (PAWD) to administer and enhance the programs of the downtown Parking and Business
Improvement Area (PBIA). One of the key contract deliverables for PAWD is to enroll in the Washington
State Main Street Program as an official Main Street Community to enhance businesses and the
environment in the waterfront district area. PAWD is now applying for designation as an official Main
Street Community with the State of Washington and is requesting a letter of support from the City to support
their application.
Strategic Plan: This proposal aligns with Strategic Focus Area #1 – Community Resilience and Strategic
Focus Area #2 – Citywide Resource Optimization.
Funding: N/A.
Recommendation: 1) Authorize the Mayor to sign a letter of support for the Port Angeles Waterfront
District application to the Washington State Main Street Program, and 2) authorize staff to make
minor modifications as necessary.
July 15, 2025 I - 1
2
Successful participation as a Main Street Community can bring multiple benefits to a community,
including the Main Street tax credit incentive program, which provides a Business & Occupation (B&O)
or Public Utility tax (PUT) credit for private contributions given to eligible downtown organizations.
Once a business’s donation request is approved by the Department of Revenue, they become eligible for a
tax credit worth 75% of the contribution to the downtown revitalization
organization. Designated Washington Main Street Communities are eligible to receive contributions
through this state tax credit program. Businesses statewide can also donate to the Main Street Trust Fund
for the same 75% credit of donations. Businesses can also donate to both, up to $250,000.
Signing a letter of support for the Port Angeles Waterfront District application to the Washington State
Main Street Program will further the PAWD's efforts to complete the deliverables in the work plan
approved by Council.
Funding Overview: N/A.
Attachment:
• Draft Main Street Letter
July 15, 2025 I - 2
321 East Fifth Street
Port Angeles, WA 98362
July 16, 2025
Washington Trust for Historic Preservation
1204 Minor Avenue
Seattle, WA 98101
Re: Port Angeles Waterfront District Main Street Application
Dear Washington Trust for Historic Preservation,
On behalf of the City of Port Angeles City Council, I, Mayor Kate Dexter, write in support of the
Port Angeles Waterfront District's application for the Main Street Program.
Downtown waterfront district is essential for Port Angeles’ economic and community vitality.
The City of Port Angeles has an agreement with the Port Angeles Waterfront District (PAWD) to
perform tasks and implement programs to foster and revitalize the waterfront district area in
order to remain vibrant, economically viable and cherished by the community.
By successfully participating in the Main Street Community Program, the PAWD can encourage
and promote economic development in the waterfront district area, strengthen and revitalize
commerce, improve the aesthetics, sponsor and promote public events, and engage professional
management, planning, and promotion for the area, including the management and promotion of
retail trade activities.
The City of Port Angeles fully supports the efforts of the Port Angeles Waterfront District to
apply this year to become a Main Street Community in 2026. With the help of the Main Street
Program, the Port Angeles community can look forward to a vibrant downtown that supports
independent businesses, local projects, and a strong sense of community.
Sincerely,
Kate Dexter, Mayor
City of Port Angeles
July 15, 2025 I - 3
Date: July 15, 2025
To: City Council
From: Nathan A. West, City Manager
Subject: Recognition of the Sister-City Pact Between the Cities of Mutsu and Port Angeles
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This proposal aligns with Strategic Focus Area # #1 Community
Resilience - Goal A - Increase community engagement outreach with the public.
Background / Analysis: On June 30, 1995, City Council passed a resolution (14-95) that established a
sister-city relationship between Mutsu City, Japan and the City of Port Angeles. Now, 30 years later, our
cities desire to recognize the 30th anniversary.
Over the last 30 years, our cities have enjoyed a rich and enduring cultural exchange. In the last three
decades, many community members, including Council members, have traveled to Japan, and members
of Mutsu City’s government, school districts, and students have traveled to Port Angeles.
Our cities commitment to our long-standing friendship, memorialized as an “everlasting friendship across
the ocean,” has been witnessed by many families who have hosted students and adults during these visits.
In recognition of our anniversary, Mutsu City and the City of Port Angeles wish to exchange
commemorative letters recognizing our 30-year milestone and to express our intentions of continuing
goodwill in the future.
Funding Overview: N/A.
Attachment:
•Draft Letter
•Resolution 14-95
•Sister City Pact Between City of Port Angeles and Mutsu
Summary: On June 30, 1995, City Council passed a resolution that established a sister-city relationship
between Musu City, Japan and the City of Port Angeles. Now, 30 years later, our cities desire to recognize
the 30th anniversary.
Strategic Plan: This proposal aligns with Strategic Focus Area #1 Community Resilience - Goal A -
Increase community engagement outreach with the public.
Funding: N/A.
Recommendation: 1) Authorize the Mayor to sign a letter recognizing the 30-year relationship
with Mutsu City, Japan, and 2) authorize staff to make minor modifications as necessary.
July 15, 2025 I - 4
321 East Fifth Street
Port Angeles, WA 98362
July 16, 2025
Title
Address
Address
Re: Recognition of the Sister-City Pact Between the Cities of Mutsu and Port Angeles
To the members of Mutsu City Council and staff,
On behalf of the City of Port Angeles City Council, I, Mayor Kate Dexter, write in recognition of
the Sister-City Pact between the cities of Mutsu and Port Angeles that began on August 13, 1995.
We are sending this letter to affirm our belief that this pact of cooperation will continue to unite
Mutsu and Port Angeles and promote friendship between our two cities. Since 1995, our cities
have engaged in valuable cultural and economic exchange programs to promote goodwill and
understanding.
Our continued cooperation will contribute to our shared goals set in a pact made three decades
ago, with the hope of fostering peace throughout the world.
Sincerely,
Kate Dexter, Mayor
City of Port Angeles
July 15, 2025 I - 5
July 15, 2025 I - 6
July 15, 2025 I - 7
July 15, 2025 I - 8
1
Date: July 15, 2025
To: City Council
From: Nathan A. West, City Manager
Sarina Carrizosa, Finance Director
Subject: Continued Discussion of Council 2026 Budget Goals
Relationship to Strategic Plan: Obtaining direction from City Council on the goals for the next year’s
budget aligns with Strategic Focus Area #2 - Citywide Resource Optimization and the goal to maintain
fiscal health by maintaining fund balance requirements and maximizing available resources to sustainably
balance the budget.
Background / Analysis: At the July 1 meeting, City Council discussed the Council goals for the
upcoming 2026 Budget. The discussion was initiated with a detailed presentation on current revenue
trends and expected expenditure needs. For the 2026 Budget, the City is facing significant challenges with
our two primary revenues, sales tax and property tax, trending over 1% below budget expectations.
Additionally, Council is facing additional costs for 2026 resulting from collective bargaining-related
increases. These challenges further emphasize the need to ensure new revenues offset new expenditures.
During the discussion on July 1, a number of options to modify the City’s budget were considered, with
additional information requested from staff on many of these items. These considerations were impactful
to both the City’s revenue and expenditure budget. Long-term impacts to the budget and the community’s
ability to pay for services should be carefully considered in each scenario. City staff have compiled the
summary below that includes the items discussed on July 1 by Council. These items have been sorted into
revenue and expenditure categories. Further sub-sorted in these categories are short-term items that can be
implemented in a two-year time period, long-term items that will take more than two years for
implementation, and a few items where no further action is recommend pursuing at this time. Any new
Summary: The 2026 Budget process is currently underway with City staff starting to build and project
the budget needs in each department. As part of this process, City Council had an opportunity to discuss
and make recommendations regarding the coming year’s budget at the July 1 meeting. During that
meeting, a number of budget options were discussed, and Council requested staff bring information back
to the July 15 meeting regarding the options discussed for further consideration.
Strategic Plan: The discussion of Council’s Budget Goals aligns with Strategic Focus Area #2 –
Citywide Resource Optimization and the goal to maintain fiscal health.
Funding: Any recommendations or direction that result from Council’s Budget Goals discussion will be
built into the Proposed 2026 Budget that will be provided to Council and the community early in October
for consideration of approval.
Recommendation: 1) Continue the discussion of City Council’s 2026 Budget Goals, 2) provide
recommendations or directions to staff for policy incorporation into the 2026 Budget, 3) additions to the
2026 Budget would need corresponding new revenue or offsetting expenditure reductions, and 4)
modifications would need the support of at least four Councilmembers.
July 15, 2025 I - 9
2
items that Council would like included in the 2026 Budget will be reviewed and returned to Council for
further consideration and adoption when the Preliminary 2026 Budget is posted in October. Additions to
the 2026 Budget would need corresponding new revenue or offsetting expenditure reductions, and
modifications would need the support of at least four Councilmembers to proceed.
The revenue and expenditure options discussed by Council at the July 1 meeting are included below for
continued discussion and consideration:
BUDGET OPTION ESTIMATED
COLLECTION/COST CONSIDERATIONS
REVENUE
Short-term
Traffic Cameras/Parking
Enforcement
Strategic Focus Area #1:
Community Resilience
Revenue collection
with multiple
cameras can range
from $100,000-
$150,000
depending on
compliance.
Revenue would
offset costs in the
Police
Department.
Project TR0919 – Traffic Camera Safety Program
provides funding for the first of several traffic
cameras installed in school zones and select
intersections. It is intended that the revenue
collection from this traffic camera will fund
additional safety cameras in other areas. This
project is funded in 2025 and staff will prioritize
completion. Additionally, work continues to
determine the best way for the City to collect these
fees.
Ballfield Partnerships
Strategic Focus Area #1:
Community Resilience
The City receives
approximately
$12,000 each year
for Civic Field
rental. Funds are
currently planned
in the Capital
Budget.
City staff partner with a number of agencies for the
use of the City ballfields. Many of the organizations
occur with non-profit agencies that benefit youth
and school programs and as a result revenue
collection is offset with the benefit to the
community. However, other agreements will be
evaluated upon renewal to ensure the costs to
provide these services are met.
Cruise Ship Fees
Strategic Focus Area #1:
Community Resilience
$23,100 collected
annually. Funds
are currently
planned in the
General Fund
Budget.
The City currently collects approximately $23,100
year from cruise ship fees. The agreement for these
services is currently under review for renewal and
staff anticipates collection will increase to
approximately $35,000 a year. The latest agreement
will be presented to Council for approval at an
upcoming meeting.
Long-term
Tax Increment Financing
(TIF)
Strategic Focus Area #2:
Citywide Resource
Optimization
Varies according
to increment area
size and valuation.
Assessed valuation
(AV) cannot
exceed the lessor
of $200M or 20%
of the City’s total
Occurs when select properties in the City are
identified as an increment area and may be taxed at
a higher rate to pay for public improvements that
promote private development that would not
otherwise occur and increases the assessed
valuations in the increment area resulting from the
TIF. Prior to creating an increment area, a project
analysis must be prepared and submitted to the
July 15, 2025 I - 10
3
AV. Maximum
occurrence of the
TIF is 25 years.
State Treasurers Office for consideration. Two public
briefings dedicated to the TIF project are also
required within 90 days of submitting the project
analysis. Once adopted increment areas are
effective June 1st of the following year and collection
occurs the following January 1st.
Regional Fire Authority
Strategic Focus Area #1:
Community Resilience
Ability to levy up
to $1.50 per every
$1,000 of assessed
valuation and
$0.50 per every
$1,000 of assessed
valuation for an
EMS levy
Regional Fire Authorities (RFA) encompass two or
more fire jurisdictions and are created by a vote of
the people after an RFA planning committee has
prepared an authority plan. Creation of an RFA
would enable multiple fire agencies to share
equipment and resources and grant them
independent taxing authority. Other regional fire
service options also exist, including annexations and
mergers.
Economies of
Scale/Efficiencies
Strategic Focus Area #2:
Citywide Resource
Optimization
Unknown Each year City staff determine areas of the budget
where efficiencies can be determined to maximize
the limited resources available to the City. However,
staff will begin conducting further analysis in all
areas of the City’s budget to determine if there are
existing options for further efficiencies achieved by
partnering with other agencies or jurisdictions.
Lease Revenue
Strategic Focus Area #2:
Citywide Resource
Optimization
Current estimated
total collection in
all funds is
$216,400
Analysis of leases Citywide is currently part of the
staff Work Plan. Included in this will be
recommendations to Council regarding areas where
lease revenue is not offsetting services rendered.
Park Revenue
SFA #2: Citywide
Resource Optimization
Unknown Staff can explore regional partnership opportunities
for funding City parks.
Vacant Property Registry
Strategic Focus Area #2:
Citywide Resource
Optimization
Unknown A vacant property registry would allow the City to
better track properties that are vacant to ensure
safety and compliance. Owners would register their
vacant properties and pay a fee for these services.
No Further Action
Recommended
Payments in lieu of
taxes or National Park
Fee
Strategic Focus Area #2:
Citywide Resource
Optimization
Unknown The City has attempted to pursue this option in the
past. Funds received from the federal government in
lieu of services are passed directly to Counties. The
County is not obligated to pass these funds to other
jurisdictions that provide services, such as police
and fire. Payments in lieu of taxes do not have
limitations on the use of revenue.
Advocate to the State
for higher sales tax
percentage
Strategic Focus Area #2:
An additional 0.1%
sales tax inside the
City limits is
estimated to
collect about
$340,000
RCW 82.14.030 allows the City to impose a 1.0%
sales tax with approximately 0.84% received after
administrative costs are removed by the State and
County. These funds may be used for any
government purpose. The City is also allowed to
impose sales tax for specific purposes approved by
July 15, 2025 I - 11
4
Citywide Resource
Optimization
the State, such as Affordable Housing. However,
these funds are restricted for the purposes in which
collection occurred. Changes to the sales tax rate
require legislative action at the State level. Staff
recommends Council include this as an item on the
City’s Legislative Priorities.
Tourism Impact Fee
Strategic Focus Area #2:
Citywide Resource
Optimization
Unknown Currently, tourism impact fees are not an allowable
revenue source. However, impact fees in
accordance with the Growth Management Act
charged on new development can help fund new or
expanded public facilities and infrastructure that
meet the needs of the demand caused by the
development, such as streets, fire services and
parks.
Additional Lodging Tax
(LTAX) Percentage
Strategic Focus Area #2:
Citywide Resource
Optimization
The City currently
imposes a 4.0%
LTAX on stays in
the City. Total
collection in 2025
is estimated at
$1.0M
Washington State RCW 67.28.180 and 67.28.181
limits LTAX collection to 2.0% for transient and 2.0%
for special collection, a total of 4.0%. The City is not
allowed to collect a higher rate.
EXPENDITURES
Capacity for the Police
department
Strategic Focus Area #1:
Community Resilience
and #2:
Citywide Resource
Optimization
Total cost for
personnel is
estimated at
$609,500
City staff is currently pursuing grant funding made
available in HB2015 for public safety for up to four
Police Officers and a Records Specialist. Details
regarding this funding and the application process
are not yet available, however, early analysis
indicates the City is eligible for this opportunity.
These funds are for personnel costs with other
equipment and vehicle needs that would be
required from the City’s General Fund.
Capacity for the Fire
Department
Strategic Focus Area #1:
Community Resilience
and #2:
Citywide Resource
Optimization
Unknown Capacity for the fire department can be achieved
through a few options, including a voter approved
property tax levy lift for EMS, up to $0.50 per every
$1,000 of assessed valuation, or Firemen’s Pension
up to $0.225 per every $1,000 of assessed valuation.
The Fire department is also actively pursuing a
SAFER grant to obtain six to nine additional
employees in the Fire Department. If successful,
these positions would be offset by this grant for a
period of three years after which the City would
build the personnel into the operating budget. The
City has pursued this grant each year over the last
several years.
Phase 2 Business
Licensing
Strategic Focus Area #2:
TBD If revenue collection occurs in line with estimations
phase 2 includes a new part-time Public Records
Assistant to support enhanced transparency, a new
part-time Business Districts & Neighborhoods
July 15, 2025 I - 12
5
Citywide Resource
Optimization
Advocate to foster greater civic engagement and
economic development, a new part-time Citywide
Homelessness Navigator to better connect support
and services.
General Government
Project Manager
SFA #2: Citywide
Resource Optimization
Total cost is
estimated at
$153,400
Funding for this position would be from general tax
dollars or grants if available.
Funding Overview: Any recommendations or direction that result from Council’s Budget Goals
discussion will be built into the Proposed 2026 Budget that will be provided to Council and the
community early in October for consideration of approval. Additions to the 2026 Budget would need
corresponding new revenue or offsetting expenditure reductions and modifications would need the
support of at least four Councilmembers to proceed.
Attachments: None.
July 15, 2025 I - 13
1
-
Date: July 15, 2025
To: City Council
From: Scott Curtin, Director of Public Works & Utilities
Subject: 10th Street Bike Boulevard – Professional Services Agreement PSA-2025-14 (TR0318)
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This proposal directly aligns with Strategic Focus Area #4 –
Infrastructure Development, Maintenance, and Connectivity and furthers the City’s Capital Facilities
Plan under project TR0318.
Background / Analysis: The WSDOT Pedestrian and Bicycle Program aids public agencies in
funding projects included in city safety plans for bicycle and pedestrian route improvements. The City
of Port Angeles updated its City Safety Plan in the winter of 2022 and applied for funding for the 10th
Street Bike Boulevard and 8th & A Protected Intersection Project. On June 22, 2023, the City was
notified that this project was selected to receive funding through the WSDOT Pedestrian & Bicycle
Safety Program. On March 19, 2024, the City accepted an award for grant funds in the amount of
$1,959,000.00, with no local match requirement.
This project extends from 10th and I Streets to 8th and A Streets, and provides a vital connection of
existing bike facilities on 10th Street, located west of I Street, to bike lanes on the 8th Street Bridges. The
project elements will include conversion of 10th Street and A Street for street bicycle channelization and
safety improvements to incorporate bicycle wayfinding signs/markings, buffered and non-buffered bike
lanes, two-way protected bike lanes, traffic diverters, parking removal, vehicle lane width reduction,
median channelization/turn restrictions, rectangular rapid flashing beacons (RRFB), new marked
Summary: Staff seeks City Council approval for a Professional Services Contract PSA-2025-14 in the
amount of $199,800.00, including applicable taxes, for the 10th Street Bike Boulevard and 8th & A Street
Protected Intersection Project. This project is included in the approved 2026-2031 Capital Facilities Plan
and will improve safety for bicyclists from 10th and I Streets to 8th and A Streets.
Strategic Plan: This proposal directly aligns with Strategic Focus Area #4 – Infrastructure
Development, Maintenance, and Connectivity.
Funding: The 10th Street Bike Boulevard and 8th & A Street Protected Intersection Project is identified in
the City’s approved 2026-2031 Capital Facilities Plan and Transportation Improvement Plan (TIP) for
project TR0318. This project is fully funded through the Washington State Department of Transportation
(WSDOT) Pedestrian & Bicycle Safety Program Grant in the amount $1,959,000.00 and has no local
match requirement.
Recommendation: 1) Award a Professional Services Agreement to Transpo Group USA of Kirkland,
WA, in the not to exceed amount of $199,800.00 including applicable taxes, and 2) authorize the City
Manager to execute all contract-related documents, to administer the contract, and to make minor
modifications as necessary.
July 15, 2025 J - 1
2
crosswalk, stop sign, reduced curb radii, median refuge island, and curb extensions/bulb-outs. To safely
transition bicyclists from 8th Street to A Street, a Protected Intersection will be designed.
The City advertised a Request for Qualifications for engineering services on March 3, 2025. Two firms
responded to the City’s Request for Qualifications.
After rating the submittals and holding interviews with the firms, Transpo Group USA of Kirkland,
WA, was selected as the most qualified to perform the work. Staff negotiated a scope and budget for
the work. The agreement with Transpo Group USA will include design support services through
September 2026 and Transpo Group will work with City staff to accomplish the following tasks:
Task Budget
1 - Project Management $16,990
2 – Design Support Services $28,100
3 – 30% Alternatives & Design $72,650
4 – Final Design $74,805
5 – Bid Support $6,755
Reimbursable Expenses $500
Total $199,800.00
This project supports the City’s Comprehensive Plan as follows:
• Goal (G-4C) - “To provide a system of walking trails and bicycle paths to complement and
coordinate with the existing street system and provide recreational opportunities and physical
activity while reducing the dependence on traditional automobile transportation.”
• Policy (P4C.01) - “Maximize bicycle and pedestrian infrastructure and other active
transportation systems and improve sidewalk connectivity.”
Funding Overview: The 10th Street Bike Boulevard and 8th & A Street Protected Intersection Project
is identified in the City’s approved 2026-2031 Capital Facilities Plan and Transportation Improvement
Plan (TIP) for project TR0318. This project is fully funded through the WSDOT Pedestrian & Bicycle
Safety Program Grant in the amount $1,959,000.00 and has no local match requirement.
Attachment: Professional Service Agreement PSA-2025-14
July 15, 2025 J - 2
Page 1 of 12
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
TRANSPO GROUP USA, INC.
PSA-2025-14
RELATING TO: TR0318 – 10TH STREET BIKE BOULEVARD
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the "CITY") and TRANSPO GROUP USA, INC., a Washington State
corporation (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires engineering and consulting assistance related to bicycle
improvements within the City; and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
engineering firm to perform the Scope of Services as detailed in Exhibit A; and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the work requested by the CITY in accordance with the standards of the profession;
and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and/or other applicable requirements; and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF SERVICES
General Scope
The CONSULTANT will accomplish the work as described in the Scope of Services attached in
Exhibit A.
The CITY may review the CONSULTANT'S services, and if they do not meet the Professional
Standard of Care the CONSULTANT shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this
Agreement. Any changes made necessary due to causes outside the CONSULTANT’S
reasonable control shall be provided as an extra work herein.
The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the engineering profession for similar services on similar
projects of like size and nature and in compliance with applicable federal, state, and local laws
existing at the time the services are performed.
July 15, 2025 J - 3
Page 2 of 12
The Scope of Services may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all written and electronic documents, exhibits, CAD files, project
plans, engineering reports, or other presentations of the work directed by the CITY in Exhibit A
with the exception of those standard details and specifications regularly used by the
CONSULTANT in its normal course of business shall upon payment of all amounts rightfully
owed by the CITY to the CONSULTANT herein become the property of the CITY for use
without restriction and without representation as to suitability for reuse by any other party
unless specifically verified or adapted by the CONSULTANT. However, any alteration of the
documents, by the CITY or by others acting through or on behalf of the CITY, will be at the
CITY's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
September 30, 2026.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment, and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and
profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the
attached Exhibit B.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work, hours, employee name, and hourly rate; shall itemize with receipts and
invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope
of Service to which the costs are related; and shall indicate the cumulative total for each
task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONSULTANT’S invoices are due and payable within 30 days of receipt. In the event
of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion
July 15, 2025 J - 4
Page 3 of 12
of the work and acceptance by the CITY.
F.Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of $199,800. The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $199,800.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Agreement is that of owner-independent contractor. The
CONSULTANT is not an employee of the CITY and is not entitled to the benefits provided by
the CITY to its employees. The CONSULTANT, as an independent contractor, has the
authority to control and direct the performance within the Scope of Service. The
CONSULTANT shall assume full responsibility for payment of all federal, state, and local taxes
or contributions imposed or required, including, but not limited to, unemployment insurance,
Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf o f said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the CITY's written consent.
The CONSULTANT shall not accept any employment or perform any services where there is,
or reasonably could arise, a conflict between the interests of the CITY and the interests of any
of CONSULTANT’S other clients.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non -
discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A.The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
July 15, 2025 J - 5
Page 4 of 12
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or
national origin.
X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential sub-consultant or supplier shall be notified by the
CONSULTANT of CONSULTANT's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the Scope of Services. Such changes shall not become part of this
Agreement unless and until mutually agreed upon and incorporated herein by written
amendments to this Agreement executed by both parties.
XII EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this Agreement, in addition to the Scope of Services set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not
be responsible for paying for such extra work unless and until the written supplement is
executed by both parties.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time, with or without cause, upon not less
than ten (10) days written notice to the CONSULTANT. Written notice will be by certified
mail sent to the CONSULTANT's designated representative at the address provided by the
CONSULTANT. As a condition precedent to termination with cause the CONSULTANT
shall be given the notice period to cure such cause and shall have failed to so cure.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that
July 15, 2025 J - 6
Page 5 of 12
are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIV FORCE MAJEURE
A. Definition. For the purposes of this Agreement, “Force Majeure” means an event which is
beyond the reasonable control of a Party including, but not limited to (1) strikes, lockouts,
work slowdowns or stoppages, or accidents, (2) acts of God, and/or (3) delay caused by
an act or omission of the other Party, and which makes a Party’s performance of its
obligations under the Agreement impossible or so impractical as to be considered
impossible under the circumstances.
B. No Breach of Agreement. The failure of a Party to fulfill any of its obligations under the
Agreement shall not be considered to be a breach of, or default under, this Agreement
insofar as such inability arises from an event of Force Majeure, provided that the Party
affected by such an event has taken all reasonable precautions, due care and reasonable
alternative measures in order to carry out the terms and conditions of this Agreement, and
has informed the other Party as soon as possible about the occurrence of such an event.
C. Extension of Time. Any period within which a Party shall, pursuant to this Agreement,
complete any action or task, shall be extended for a period equal to the time during which
such Party was unable to perform such action as a result of Force Majeure.
XV INDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall, indemnify and hold the CITY, its officers, officials, and employees
harmless from any and all, injuries, damages, losses or suits including attorney fees, arising
out of or resulting from the acts, errors or omissions of the CONSULTANT in performance of
this Agreement, except for injuries and damages caused by the sole negligence of the CITY.
However, should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligen ce of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
XVI INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives or employees.
No Limitation. CONSULTANT’S maintenance of insurance as required by the Agreement shall
July 15, 2025 J - 7
Page 6 of 12
not be construed to limit the liability of the CONSULTANT to the coverage provided by such
insurance or otherwise limit the CITY’S recourse to any remedy available at law or in equity.
A. MINIMUM SCOPE OF INSURANCE
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01.
2. Commercial General Liability insurance shall be at least as broad as ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations, stop-gap,
independent contractors and personal injury and advertising injury. The CITY shall be
named as an additional insured under the Consultant’s Commercial General Liability
insurance policy with respect to the work performed for the CITY using as additional
insured endorsement at least as broad as ISO endorsement CG 20 26 .
3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
4. Professional Liability insurance appropriate to the Consultant’s profession.
B. MINIMUM AMOUNTS OF INSURANCE
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $2,000,000 per
claim and $2,000,000 policy aggregate limit.
C. OTHER INSURANCE PROVISION
The CONSULTANT’S Automobile Liability and Commercial General Liability insurance policies
are to contain, or be endorsed to contain, that they shall be primary insurance as respect the
CITY. Any Insurance, self-insurance, or insurance pool coverage maintained by the CITY shall
be excess of the CONSULTANT’S insurance and shall not contribute with it.
D. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. VERIFICATION OF COVERAGE
CONSULTANT shall furnish the CITY with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
July 15, 2025 J - 8
Page 7 of 12
F. NOTICE OF CANCELLATION
The CONSULTANT shall provide the CITY with written notice of any policy cancellation, within
two business days of their receipt of such notice.
G. FAILURE TO MAINTAIN INSURANCE
Failure on the part of the CONSULTANT to maintain the insurance as required shall constitute
a material breach of contract, upon which the CITY may, after giving five business days notice
to the CONSULTANT to correct the breach, immediately terminate the contract or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the CITY on demand, or at the sole
discretion of the CITY, offset against funds due the CONSULTANT from the CITY.
H. CITY FULL AVAILABILITY OF CONSULTANT LIMITS
If the CONSULTANT maintains higher insurance limits than the minimums shown above, the
CITY shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the CONSULTANT, irrespective of whether such limits
maintained by the CONSULTANT are greater than those required by this Agreement or
whether any certificate of insurance furnished to the CITY evidences limits of liability lower
than those maintained by the CONSULTANT.
XVII APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVIII CONFLICTS
In the event there is any conflict between the terms and conditions contained in this
AGREEMENT and the terms and conditions contained in Exhibit A or in any other document
that is incorporated into or made a part of the contract between the CONSULTANT and the
CITY, the terms and conditions of this AGREEMENT shall control.
XIX SUBMITTALS AND DOCUMENT CONTROL
The City reserves the right to utilize an online cloud-based project management system. Virtual
Project Manager (VPM) allows for paperless documentation and project administration. For
more information, go to https://www.virtual-pm.com/.
XX EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A – Scope of Services
Exhibit B – Budget & Consultant Time Plus Expense Rate Schedule
July 15, 2025 J - 9
Page 8 of 12
This Agreement is effective and binding as of the date for the last signature affixed below.
TRANSPO GROUP USA, INC. CITY OF PORT ANGELES
By: _______________________________________
Printed Name:_______________________________
By: ________________________________________
Printed Name:________________________________
Title: ______________________________________
Title: _______________________________________
Date: ______________________________________
Date: _______________________________________
APPROVED AS TO FORM:
BY: ____________________________________
CITY ATTORNEY
ATTEST:
BY: ____________________________________
CITY CLERK
July 15, 2025 J - 10
Page 9 of 12
EXHIBIT A
Scope of Work
Client Name: City of Port Angeles
Project Name: 10th Street Bike Boulevard (TR 0318)
Exhibit Dated: June 18, 2025 TG: 1.25100.00
Scope of Services
Transpo Group USA, Inc. (Consultant), will provide engineering services to the City of Port Angeles (City) for the
design of bicycle-focused improvements, including pavement markings, curb ramp improvements to meet ADA
design standards, traffic calming medians, crossing improvements and a protected intersection in the City of Port
Angeles, Washington. Improvements in the scope meet the scope of the City’s programmed TR 0318 project and
funded by a WSDOT Pedestrian and Bicycle Program grant, consisting of state funds. The project is understood
to have no federal funding involvement.
The Consultant will lead the project and work in coordination with subconsultants, Wilson Engineering, to provide
a consistent overall project design across engineering disciplines. Subconsultant efforts will include stormwater
management improvement support and site survey.
The Consultant work program is organized into the following tasks:
Task 1. Project Management
Task 2. Design Support Services
Task 3. Preliminary (30%) Design & Alternatives
Task 4. Final Design, Specifications, and Estimates (PS&E)
Task 5. Bid and Award Support
Project Definition
The Consultant has developed the scope with the assumption that the specific project elements identified in the
RFQ and the WSDOT Ped-Bike application, as revised in October, 2022, are the basis of design, but with the
understanding that the City wishes to engage in an alternatives process and the scope of the project may be
altered. The following describes the key project components, broken into four geographical segments.
10th Street – Bicycle Boulevard
Limits: A Street to I Street. Approximately 4,500 linear feet.
Elements: Consider for Design and install;
• Median islands to restrict east-west movement at minor streets
• Evaluate crossing improvements and intersection control devices at I and C Streets
• Bike boulevard markings on 10th Street and at lettered street crossings
• Wayfinding and other required signage to manage vehicle and bike traffic
12th Street – Bicycle Boulevard
Limits: A Street to I Street. Approximately 4,500 linear feet.
Elements: Consider for Design and install;
• Median islands to restrict east-west movement at minor streets
• Evaluate crossing improvements and intersection control devices at I and C Streets
• Bike boulevard markings on 12th Street
• Wayfinding and other signage to manage vehicle and bike traffic
A Street – Bicycle Lanes
Limits: A Street from 8th Street to 12th Street. Approximately 1,500 linear feet.
July 15, 2025 J - 11
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Elements: Design and install;
• Striped and separated high comfort bicycle facilities from 8th to 12th Street.
8th and A Streets – Protected Intersection
Limits: 8th and A Street, approximately 150 feet in each direction.
Elements: Design and install;
• Striped bike lanes, with buffers where feasible, on 8th Street to connect to existing bike lanes to
the east and for at least 25 feet to the west of the intersection along 8th Street and north of the
intersection along A Street
• A protected intersection for bike crossings including;
o Surface-mounted islands at all four corners
o Replacement of existing curb ramps and curbs at all four corners, and any required
stormwater system adjustments
o Installation of solar powered RRFBs at both crossings of 8th Street
o Marked crossings on all four crossing legs
o Wayfinding and intersection warning signage
Task 1 — Project Management
1.1 Project Coordination
The Consultant team project manager will coordinate video chats with the City’s project manager on a regular
basis (weekly or bi-weekly) throughout the duration of the project. The coordination will address project
scope/status, technical and policy direct ion, budget, schedule, and meetings. Coordination will be via video chat,
telephone calls, and email, as appropriate.
Design meetings may be expanded as the project progresses for significant milestones including alternatives
evaluations or reviewing comments following design submittals. Agendas will be prepared for meetings, but
minutes will not be distributed.
Up to two (2) in-person meetings are included in the scope, including the meeting described in Section 2.2.
Additional in-person meetings may be feasible based on project resources, and will be discussed between the
City and Consultant project manager.
The Consultant team project manager will also coordinate with subconsultants on a regular basis regarding
project scope/status, project direction, budget, and schedule.
1.2 Progress Reports and Invoicing
Detailed progress reports and invoices will be prepared on a monthly basis and provided to the City.
1.3 Project Schedule
The Consultant will provide a project schedule to the City and maintain the schedule with monthly updates on
progress and affected milestones. The schedule will show milestone dates and events necessary to complete the
plans and special provisions to complete the design of all the project improvements.
The anticipated schedule for this project is 10 months, with a Notice to Proceed in July 2025 with anticipated
completion of the 100 percent design and bid package submittal by the end of May 2026.
Task 2 — Design Support Services
The Consultant will work with Wilson Engineering to address needed topographic survey.
Limited permitting is anticipated for the project. The project is expected to meet the requirements for a SEPA
categorical exclusion, and is state funded. A nominal amount of support, such as documenting impervious surface
July 15, 2025 J - 12
Page 11 of 12
changes, is assumed. The Consultant will develop basic SEPA documentation for the project, anticipated to be
completed by the 90% submittal.
2.1 Survey
Full survey will be conducted at the A-8th intersection where more significant civil construction, including curb
ramps, medians, etc. are anticipated. Other intersections, where surface -mounted medians, and other parts of the
project where “markings only” are anticipated for the modifications, will be designed on already-existing aerial
photography.
2.2 Public Outreach
The City will lead the public outreach, but the Consultant will provide support with exhibits, including colorized,
simplified public facing versions, and excerpts from reports prepared for the alternatives analysis and preliminary
design. Additional materials may be provided for City-provided project websites or for Council reports.
The scope includes attendance by the Consultant at one of the two anticipated public open houses. The timing of
the Consultant’s attendance at the open house will be discussed with the City during the project design.
2.3 Stormwater Design
Wilson Engineering will provide stormwater design for the project. It is assumed that the focus of stormwater
design will be at the intersection of 8th Street and A Street. The improvements at 8th Street and A Street are
assumed to qualify as activities exempt from the Stormwater Minimum Requirements (ADA update exemption).
Curbs and pavement not used for ADA improvements are expected to be surface mount. Additional stormwater
design at other intersections or changes to the design that alter these assumptio ns may require an adjustment to
the scope and fee.
It is anticipated that the City will provide catch basin and drainage basin information from the City’s Overall
Stormwater Plan.
Task 3 — Preliminary (30%) Design & Alternatives
For the preliminary (30%) design, the Consultant will use the existing concept developed for the October, 2022
WSDOT Ped-Bike grant application as a basis for 30% design. The City and the Consultant will discuss any
changes the City desires and any alternatives that need to be addressed. Alternatives will be developed using the
guidance in the WSDOT Active Transportation Program Design Guide. It is expected that alternatives will need to
be discussed;
• At the intersection of I Street and 10th Street, intersection control which could take the form of enhanced
stop signs, a mini roundabout, or other feasible alternatives.
• At the intersection of C Street and 10th Street, the extent of modifications to the existing crossing, curb
ramps and sidewalks
• Bike facilities for A Street could include a two-way cycle track or standard bike lanes
• Methods of construction for the protected intersection at 8th Street and A Street
• Increasing the geographic distribution of improvements, within the resources of the City’s grant funding
and grant description, to include 12th Street. This could include alternating blocks of median treatments
between 10th and 12th, using other diverter/median techniques, etc.
Up to three (3) project-wide alternatives are included in the scope, at the 30% design level. Additional alternatives
development may require an adjustment of the scope and fee.
The Consultant shall adjust existing exhibits depicting channelization, signing, cross -sections, and conceptual
paving plans in response to the alternatives discussion. At the 30% design level, submittals will consist of exhibits,
simplified design drawings on non-construction borders, that are intended to convey the concepts of civil and
traffic elements of the project, but do not contain detailed dimensioning, may not b e completely aligned to survey,
and are not intended to convey all design elements of t he final plans. Exhibits are intended to provide the
Consultant with an opportunity to assess critical feasibility elements of a design, and convey an understanding of
the City’s intended and expected design. The exhibits will provide the City with an opportunity to provide input on
July 15, 2025 J - 13
Page 12 of 12
global changes to civil geometry and/or traffic elements of the project before detailed design work is completed, in
an effort to increase efficiency of design resources.
The Consultant will maintain cost estimates for all alternatives at the highest level of accuracy as feasible given
the preliminary nature of design. Cost estimates prepared in Task 3 will include contingencies and other factors to
account for unknowns or potential changes in later stages of design. The cost estimates prepared in Task 3 are
intended to be for tracking alternatives against the overall project budget and comparing alternatives and are not
intended to be representative of the final bid estimate level of detail or accuracy.
The Consultant shall prepare an analysis of the alternatives based on technical features and constructability. The
Consultant will work with the City to identify the preferred evaluation criteria and apply the criteria to identify a
preferred alternative in a transparent manner. The Consultant will prepare a final report of the alternatives
evaluation process for the City’s records and to demonstrate the process to the public.
Consultant Deliverables
• Up to three (3) sets of the existing project exhibits to facilitate alternatives evaluations
• Conceptual cost estimates for up to three (3) alternatives
• Up to four one-sheet plots to facilitate alternatives evaluations, focused on the 3 intersections described
above (10th/I, 10th/C, 8th/A)
• Preliminary design level corridor plans for the preferred alternatives, if not already created, including:
o Cover sheet with vicinity map and index (Transpo)
o Typical roadway sections (Transpo)
o Stormwater system plan view exhibits, if necessary (Wilson)
• Alternatives evaluation process summary report
Task 4 — Final (90% & 100%) Design Plans, Specifications, and
Estimates (PS&E)
The Consultant will prepare design plans, specifications, and estimates for 90%, and 100% (final) levels of design
of the preferred alternative. Plan sheets will be developed at a 1”=20’ full-size scale that allows for approximately
500 feet per plan “window”. Two plan windows will be used on sheets where feasible to reduce the total number
of sheets and proposed work can be clearly and concisely conveyed to contractors. Topics may be combined on
sheets, as listed or per City approval to reduce the total nu mber of sheets in the final package. Any deviations
from this scope or approved City standard practices shall require written prior approval from the City.
Design of curb ramps can be resource-intensive, and therefore, the scope of anticipated ramps are included
below. A total of 8 ramps is assumed for the development of the scope but the final number may vary. A
significant increase in the number of ramps may affect the scope, schedule and fee. Ramps are anticipated at:
• 8 ramps at 8th and A Street (each crossing has its own ramp)
The Consultant will submit the design plans for review by the City. The City’s review will identify issues, resolve
problems, recommend modifications, suggest actions required and provide direction and guidance for the next
stage of design. The City will be responsive to communication from the Consultant during the design plan
preparation process to assist in avoiding substantial revision during the review process. This effort shall not alter
the Consultant’s responsibility for the work.
The Consultant will prepare the special provisions and applicable amendments to the contract provisions,
Divisions one through nine, as required for the improvements. The Consultant will compile the final specifications
for bid, with support from the City in the form of recently bid projects, and any boilerplate materials for bid
documents or Division 1. The contract provisions shall be prepared in accordance with the requirements of
WSDOT and the City of Port Angeles. The Consultant shall prepare special provisions for those items not covered
by WSDOT’s most current publication of the Standard Specifications for Road, Bridge and Municipal Construction
including the most current published WSDOT GSPs and APWA GSPs.
The Consultant will prepare quantity estimates and backup calculations in accordance with the WSDOT bid item
descriptions. Final quantity estimates will be prepared according to WSDOT format and backup calculations for
lump sum and unit price items will be provided. Quantity estimates will be used to prepare the summary of
quantity sheets, and all other material required for construction. Quantities will be combined into a single bid
July 15, 2025 J - 14
Page 13 of 12
package. The Consultant will maintain a construction cost estimate throughout the project consistent with City
estimate files, updated at each design milestone. The estimate will be developed in Excel format.
All electronic materials used to generate the Bid Set Plans, Specifications and Estimate will be submitted to the
City. Drawings will be submitted in PDF and AutoCAD/AutoCAD Civil 3D format. Specifications will be submitted
in editable Microsoft Word format. The Estimate will be submitted in editable Microsoft Excel format.
File names for submitted plans and specification files shall follow the convention:
Date-Project#-plans-percent-status
4.1 90% Submittal
The 90% submittal will include drawings, special provisions listing, and the Engineer’s estimate. The City will
review the submittal and return a consolidated set of comments to the Consultant. The review period will last a
minimum of two weeks. The 90% plans will include the following sheets:
• Cover Sheet with Vicinity Map and Index (Transpo)
• Legend and Abbreviations (Transpo)
• Site Preparation Plans, including TESC and Details (Transpo)
• Roadway and Sidewalk Paving Plans (Transpo)
• Curb ramp Details (Transpo)
• Flowline profiles for all new curb and gutter (Transpo)
• Roadway Details (Transpo)
• Stormwater Plans, Profiles and Details (Wilson)
• Striping and Signing Plans (Transpo)
• Traffic Control Plans and Details (Transpo)
The standard and custom design details will utilize City of Port Angeles and WSDOT standards.
Consultant Deliverables
• One electronic PDF copy of 90% Plans.
• 90% Cost estimate in Excel format.
• 90% Special provisions in Word format.
• Draft Drainage Report, if required, in PDF format
4.2 100% (Final) Submittal
The 100% package will include completed drawings, special provisions, and the final Engineer’s estimate. The
90% PS&E Plan submittal comments will be incorporated into the submittal. The Consultant will make no further
changes to the documents without the approval of the City.
Consultant Deliverables
• Comment response letter/matrix from 90% submittal.
• One electronic PDF copy of Final Plans. Each sheet shall be stamped and signed by the engineer of
record (EOR) from the Consultant.
• 100% Cost estimate in Excel format.
• 100% Special provisions in Word format.
• Final Drainage Report, if required, in PDF format
• Final electronic CAD files.
Task 5 – Bid and Award Support
The Consultant will provide assistance during the bid and award of the construction contract. The following tasks
will be provided on an as-needed basis. Written authorization from the City will be obtained prior to providing any
of the following services:
July 15, 2025 J - 15
Page 14 of 12
• The Consultant will attend a pre-construction meeting with the construction contractor to assist the City in
responding to questions and inquires.
• If requested, the Consultant will assist the City during the bid period to answer any questions that arise
concerning the PS&E documents, and will assist the City in preparing any addenda required.
Consultant Deliverables:
• Prepare response to bidder questions and bid document addenda.
Task 6 –Construction Services
Construction services will be negotiated at a later date.
Consultant Deliverables:
• None
July 15, 2025 J - 16
Page 15 of 12
Assumptions
The Consultant has developed this scope with the assumption that the project elements identified in the RFQ and
in subsequent discussions with the City project PM are applicable. Modifications to these project elements,
including the addition or removal of project elements such as new curbing, increased signage, relocation of
improvements or additional pavement markings, or changes in roadway surface preferences may require a
negotiated fee and schedule modification between the Consultant and the City. The Consultant will notify the City
as soon as possible of the anticipated impact of changes to project elements on fee and schedule .
This Scope of Services assumes the following:
•Computer Aided Drafting (CAD) will be performed using AutoCAD version 2024 or later
•All other deliverables besides the CAD files will be provided electronically via PDF and in their original file
format.
•City of Port Angeles Urban Services Standards & Guidelines (USSG) will be used as a starting point for
preparing design concepts. Additional standards may be incorporated from WSDOT or developed custom
for the project.
•Additional right-of-way and temporary construction easements, if necessary, will be acquired by the City.
The Consultant will not provide the City with any legal descriptions for any right of way or easements, but
will provide exhibits depicting the limits of needed acquisitions. No right of way or easements are
anticipated as of the writing of this scope.
•No relocation of franchise utilities is assumed as part of the design. Identified franchise utilities will be
designed by the owners, and the City will conduct the coordination with support from the Consultant in the
form of files and sheets already in development for other design milestones.
•All projects are anticipated to meet the requirements for a SEPA categorical exclusion and no Consultant
support for mitigation is included in this scope.
•No signal additions or modifications are anticipated in the scope.
•No illumination or modifications to existing illumination are included or anticipated in the scope.
•No driveway modifications are included or anticipated in the scope.
•No retaining walls are included or anticipated in the scope.
•No geotechnical support services are required at this time. If geotechnical investigations and analysis are
required, a supplement to the scope and fee will be required, and a separate subconsultant with expertise
in geotechnical investigation will be added to the Consultant team.
•The improvements at 8th Street and A Street are assumed to qualify as activities exempt from the
Stormwater Minimum Requirements (ADA update exemption). Curbs and pavement not used for ADA
improvements are expected to be surface mount.
•No major changes, requiring engineering re-design, will be required to the plans, estimate or special
provisions after the 100% submittal. Final modifications will be editorial in nature.
July 15, 2025 J - 17
Page 16 of 12
EXHIBIT B
BUDGET
CONSULTANT TIME PLUS EXPENSE RATE SCHEDULE
Transpo Group
July 15, 2025 J - 18
Page 17 of 12
Wilson Engineering (SUB)
END OF EXHIBIT
July 15, 2025 J - 19
1
Date: July 15, 2025
To: City Council
From: Corey Delikat, Parks & Recreation Director
Subject: Parks & Recreation Month – Day of Play
Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by
the City Council on October 1, 2024. This event directly aligns with Strategic Focus Area #1 –
Community Resilience, Goal F - Improve Community Health and Wellness or Community Resilience.
Background / Analysis: The City Parks & Recreation Department welcomes the community to the
2025 Port Angeles Day of Play on Saturday, July 26, from 9 a.m. to 9 p.m. Celebrate local recreation with
a full day of free, family-friendly fun for all ages! Day of Play was created by the Parks & Recreation
Department to celebrate the many partnerships we have established over the years as we highlight being a
facilitator of recreation in the community.
Day of Play, which coincides with National Parks and Recreation Month, recognizes the importance of
recreation in our lives and highlights the many opportunities available in our area. It’s a chance to explore
our local parks, engage in fun and new activities, and connect with the Port Angeles community.
The Parks & Recreation Department has partnered with local organizations to offer a wide range of
activities. From live music and performances to scavenger hunts and arts & crafts, there will be something
for everyone to enjoy.
The Day of Play brochure doubles as a “Kids Passport.” This is a prize system that offers even more
recreational opportunities to children and their families. To be entered into the prize drawing, participants
must carry their “Kids Passport” and collect a stamp at each Day of Play activity they attend. Passports
can be downloaded from the City website (cityofpa.us) or picked up from the Parks & Recreation Office,
located at 308 East 4th Street. Limited copies will also be available on July 26 at any “Day of Play”
activity location.
Following the event, participants must submit their stamped passports to the Parks & Recreation Office
by 5 p.m. on Friday, August 1. Prize winners will be contacted on Monday, August 4.
Summary: This memo is to update the City Council and the community on the annual Day of Play on
Saturday, July 26, 2025.
Strategic Plan: This event directly aligns with Strategic Focus Area #1 – Community Resilience, Goal
F - Improve Community Health and Wellness or Community Resilience.
Funding: n/a
Recommendation: Information only.
July 15, 2025 L - 1
2
This year’s Day of Play activities include:
•Shore Aquatic Center Open Swim, 9:00 am – 12:00 pm. Drop by for free family open swim.
•Planting Station at the Port Angeles Farmer’s Market, 10:00 am – 2:00 pm. Visit the planting
station at the Farmers Market to plant a seed to take home and watch grow.
•Kids’ Performance at the Port Angeles Main Library, 10:30 – 11:30 am. Sing, dance and play at a
family-friendly outdoor concert with musical artist Eli Rosenblatt.
•Port Angeles Fine Art Center Scavenger Hunt, 11:00 am – 3:00 pm. Complete the Webster’s
Woods scavenger hunt and get creative with a drop-in art project in the courtyard.
•Port Angeles Yacht Club, 12:00 – 3:00 pm. Learn about sailing, knot tying and boating safety.
The Yacht Club will also offer free rides on one of their vessels – enjoy a short trip on the harbor!
•Studio Bob’s Art Project, 12:00 – 6:00 pm. Eggspress Yourself! Make a fun face out of egg
cartons and other recycled materials.
•Welly’s Ice Cream Coloring and Search & Find, 12:00 – 9:00 pm. Locate the “search and find”
items hidden in an ice cream mural and get creative with ice cream-themed coloring pages.
•Vern Burton Community Center Laser Tag, 1:00 – 4:00 pm. Come to the Vern Burton
Community Center for Day of Play’s first-ever, indoor Red Line Laser Tag.
•Olympic Peninsula YMCA Bouncy House, 2:00 – 5:00 pm. Enjoy a bouncy house in the gym!
•Juan De Fuca Foundation Concert, 5:00 – 7:00 pm. Join us at the City Pier for a rock concert
with band “The Works!” Bring a chair and dancing attire.
Funding Overview: n/a
July 15, 2025 L - 2
Date: July 15, 2025
To: Mayor Dexter, Deputy Mayor Carr, Councilmember Miller, Councilmember Schromen-
Wawrin, Councilmember Schwab, Councilmember Suggs
From: Sarina Carrizosa, Finance Director
Subject: Monthly Update on Past Due Utility Accounts – June
APRIL 2025 MAY 2025 JUNE 2025 AMOUNT
CHANGE
% CHANGE
MAY - JUN
Number of Customers Past Due 1,664 1,556 1,556 - 0.00%
Number of Disconnections for Non-payment 7 9 9 - 0.0%
60 days past due amount 230,219.14 224,429.58 195,049.09 (29,380.49) -13.09%
90 days past due amount 147,827.18 150,064.85 138,762.20 (11,302.65) -7.53%
120 days past due amount 889,137.23 846,533.50 861,365.91 14,832.41 1.75%
Total amount past due 1,267,183.55 1,221,027.93 1,195,177.20 (25,850.73) -2.12%
Total Payment Plan Agreements 75 45 38 (7) -15.56%
CITY OF PORT ANGELES
MONTHLY REPORT ON PAST DUE ACCOUNTS
MAY - JUNE 2025
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
60 days past due
amount
90 days past due
amount
120 days past due
amount
Total amount past due
MAY -JUNE 2025
PAST DUE AMOUNTS
APRIL 2025 MAY 2025 JUNE 2025 % CHANGE MAY - JUN
July 15, 2025 L - 3
CED Building Report - June 2025
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2024 YTD
0 0 1 0 2 0 0 0 0 0 0 0 1
$0.00 $0.00 $700,000.00 $0.00 $368,722.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,100,000.00
4 5 3 9 8 9 0 0 0 0 0 0 48
$352,600.00 $100,636.00 $71,652.00 $193,541.00 $295,571.00 $566,877.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,332,656.00
0 0 0 0 0 0 0 0 0 0 0 0 2
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,298,130.00
1 0 0 1 0 0 0 0 0 0 0 0 0
$2,632,599.00 $0.00 $0.00 $69,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
0 0 0 0 1 0 0 0 0 0 0 0 1
$0.00 $0.00 $0.00 $0.00 $56,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $65,000.00
0 0 0 2 2 0 0 0 0 0 0 0 4
$0.00 $0.00 $0.00 $295,000.00 $726,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $937,000.00
2 0 0 0 0 0 0 0 0 0 0 0 5
$800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,164,174.00
1 0 1 1 2 0 0 0 0 0 0 0 2
$250,000.00 $0.00 $282,354.00 $240,000.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $336,520.00
2 0 1 2 0 2 0 0 0 0 0 0 6
$718,694.00 $0.00 $120,000.00 $570,860.00 $0.00 $463,742.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,251,690.00
0 0 3 0 1 1 0 0 0 0 0 0 11
$0.00 $0.00 $282,659.00 $0.00 $94,565.00 $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $773,754.00
18 27 35 27 29 28 0 0 0 0 0 0 134
$332,185.00 $318,083.00 $742,902.00 $416,350.00 $265,008.00 $897,274.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,178,489.00
Comm 2 0 0 1 0 3 0 0 0 0 0 0 8
Res $16,500.00 $0.00 $0.00 $15,000.00 $0.00 $54,380.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $68,705.00
30 32 44 43 45 43 0 0 0 0 0 0 222
$5,102,578.00 $418,719.00 $2,199,567.00 $1,800,251.00 $57,834,866.00 $2,042,273.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,506,118.00
3 0 4 4 4 1 0 0 0 0 0 0 8
$67,450.71 $32,495.68 $59,192.12 $49,188.64 $512,626.80 $49,407.87 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $329,336.38
000101100000034*4
4 0 0 0 0 0 0 0 0 0 0 0 4 12*8
2 0 1 2 0 2 0 0 0 0 0 0 7 5*6
1 0 1 1 2 0 0 0 0 0 0 0 5 1*2
0 0 0 0 0 0 0 0 0 0 0 0 0 0*4
7 0 3 3 3 3 0 0 0 0 0 0 19 22*24
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
$69,398,254.00
$770,361.82
6
$85,880.00
237
16
$1,873,296.00
5
$437,224.00
164
$2,971,802.00
2
$800,000.00
5
$857,354.00
7
$56,000,000.00
4
$1,021,000.00
0
$0.00
2
$2,702,099.00
1
*The pending units are in various stages of staff review. Additionally, not all applicants have submitted a complete application at this time. While we expect the majority to advance through the review process, it is possible that some may experience the need for additional
review.
Dwelling Units - Single Family
Dwelling Units-Manufactured Home
Dwelling Units - Multi Family (3+)
Total Dwelling Units
Transitional Housing Units
Repair and Alteration
Total Permits Issued
Total Construction Valuation
2025 YTD
Dwelling Units - Duplex
New Construction
Repair and Alteration
New Multi Family
New Manufactured Home
Dwelling Units - ADU
Demolition and Moving
Certificate of Occupancy
3
$1,068,722.00
38
$1,580,877.00
Permit Fees Paid
Comm
Ind
Public
Res
New Construction
Repair and Alteration
New Construction
New Single Family
New Accessory Structure
Repair and Alteration
July 15, 2025 L - 4
CED Affordable Housing Report - June 2025
Type JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2025 YTD 2024 YTD
SUT - HB 1406 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUT - HB 1590 $0.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $14,999.00
FWP $39,666.66 $0.00 $17,444.82 $0.00 $6,676.43 $24,153.35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,941.26 $117,727.64
NICE- Small Scale $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,810.39
NICE - Medium
Scale $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
NICE - Large Scale $0.00 $0.00 $0.00 $0.00 $0.00 $46,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $46,750.00 $0.00
TOTAL CITY
INVESTMENTS $39,666.66 $50,000.00 $17,444.82 $0.00 $6,676.43 $70,903.35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $184,691.26 $138,537.03
PRP 3 1 0 0 3 2 0 0 0 0 0 0 9*10
MFTE 0 0 0 0 0 4 0 0 0 0 0 0 4*12
Key
SUT- HB 1406
SUT- HB 1590
FWP
NICE - Small Scale
NICE - Medium Scal
NICE - Large Scale
PRP
MFTE
Multi Family Tax Exemption. Contracts are shown in the month they were executed between developer and City, minimum number of estimated new dwelling units listed. Final dwelling unit counts will be determined at permitting/approval phase, and will be detailed on the
monthly Building Report.*
Please Note: City staff invest considerable time to proactively engage with prospective housing developers in order to amplify these critical City programs. This report only includes one stage of this important process.
Fee Waiver Program. The costs of 25 permit types are waived by the City for all infill and multifamily housing projects.
New Improvements for Community Enhancement of Neighborhoods Projects (≤ $14,999). Grants are shown in the month that the contract was fully executed between the developer and the City.
Sales and Use Tax - HB 1406. Grants are shown in the month that the contract was fully executed between the developer and the City.
Sales and Use Tax - HB 1590. Grants are shown in the month that the contract was fully executed between the developer and the City.
New Improvements for Community Enhancement of Neighborhoods Projects ($15,000-$24,999). Grants are shown in the month that the contract was fully executed between the developer and the City.
New Improvements for Community Enhancement of Neighborhoods Projects (≥ $25,000). Grants are shown in the month that the contract was fully executed between the developer and the City.
Permit Ready Plans. Plans are shown in the month they were shared with prospective developer, minimum number of estimated new dwelling units listed. Final dwelling unit counts will be determined at permitting/approval phase, and will be detailed on the monthly
Building Report.*
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2025 Q2
CED Grant Report
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CED Grant Report 2025 Q2
ACTIVE GRANTS
Parking and Business Improvement Area (PBIA) & Port Angeles
Waterfront District (PAWD)
Grant: $25,293.57 distributed for Q1; awaiting Q2 total to be distributed by the Finance
Department.
Source: PBIA Funds
Contract Number: N/A
Partners: Port Angeles Waterfront District
Status: Approved by City Council on December 3rd, 2024. Contract executed on December 17th,
2024.
Contractor: N/A
Q2 Deliverables:
•PAWD reported the following:
o Encouragement and promotion of economic development in the waterfront
district area including the work of the Economic Vitality Committee.
o Strengthening and revitalizing commerce in the waterfront district area.
o Working on enrollment in the Washington Main Street Program with a final
application to be submitted in Q3.
o Sponsoring and promoting public events in the waterfront district area including
Welcoming Vista Work Parties, Plucking Posse Work Parties, and maintaining and
updating social media to reflect current happenings in the waterfront district area.
o Facilitating discussions with City staff regarding Lot B and potential PBIA
expansion.
o Participation in Comprehensive Plan Periodic Updates as part of the Stakeholder
Advisory Committee.
o Maintaining and updating the PBIA database.
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Clallam County Economic Development Council
Grant: $20,000
Source: General Fund
Contract Number: N/A
Partners: Clallam County Economic Development Council
Status: Contract period is January 1st, 2025 – December 31st, 2025
Contractor: N/A
Q2 Deliverables:
• Three business contacts initiated: site selector interactions & recruitment activities,
including a sawmill, biogenic material manufacturer, and a modular home manufacturer.
• 17 existing businesses signed up for support appointments to help local business owners
solve problems, grow, and thrive.
• Provided startup assistance to five new businesses.
• Hosted four trainings, workshops, or events that helped over 30 local businesses.
Accelerating Procurement Excellence (APEX) Accelerator
Grant: $10,000
Source: General Fund
Contract Number: N/A
Partners: Accelerating Procurement Excellence (APEX) Accelerator
Status: Contract period is January 1st, 2025 – December 31st, 2025
Contractor: N/A
Q2 Deliverables:
• Hosted one community presentation, two workshops and two recruitment events.
• Provide support to 34 Clallam County Businesses to help them succeed in the
government marketplace.
• Remainder of 2025 will focus on cybersecurity maturity model certification, HUBZone
certifications, more in-person events for contractors and local agency staff, and
emergency/disaster rolodex.
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Lodging Tax Annual Fund Allocation
Grants: $1,437,556
Source: Lodging Tax Funds
Contract Number: N/A
Partners: Please see the ‘Deliverables to Date’ section below.
Status: All awardees from the December 2024 approval have contracts that are fully executed.
Additional funds were approved at the 4/1 City Council meeting and are now included in the Q2
quarterly report. Staff continually disburse funds as reimbursement requests come in.
Contractor: Lodging Tax funds are used to support the following annual contracts and expenses:
• Port Angeles Regional Chamber of Commerce – Visitor Center Operations: $122,342
• LuLish Design – Destination Marketing Campaign: $210,000
• City of Port Angeles ROW Coverage Costs – NTE $10,000
• City of Port Angeles Staff Expenses for LTAX Related Work – $55,824
Q2 Deliverables:
Organization Name Amount Awarded
The Loom, LLC $1,300
N-Dub Productions, LLC $22,500
Port Angeles Arts Council $8,550
Olympic Peninsula Rowing Association $5,000
The Hubbub, LLC $8,920
Peninsula Adventure Sports $9,000
123 West Design Collective $9,300
GOPA LLC $10,000
Port Angeles Waterfront District $42,000
The Dungeness Crab Festival $10,000
Olympic Peninsula Fungus Festival, LLC $10,000
Concerts on the Pier $10,000
Juan de Fuca Foundation for the Arts $10,000
Port Angeles Marathon Association $29,000
Community Boating Program $20,140
Peninsula Trails Coalition $49,500
Hurricane Ridge Winter Sports Educational Foundation $39,680
Olympic Peninsula Tourism Commission $60,000
Port Angeles Fine Arts Center $150,000
Lincoln Park BMX Association $49,500
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City of Port Angeles, Parks & Rec. $120,000
Port Angeles Waterfront Center $250,000
North Olympic Baseball and Softball $25,000
Port Angeles Youth Basketball $90,000
Total Amount Awarded to date $1,039,390
Affordable Housing Programs
Grants: $184,691.26
Source: $50,000.00 in Sales and Use Tax funds, $87,941.26 in Fee Waivers, and $46,750.00 in
NICE funds
Contract Number: N/A
Partners: Please see the ‘Deliverables to Date’ section below.
Contractor: N/A
Q2 Deliverables:
Fee Waiver Program Grants
• The City waived $30,829.78 in building, land use, fire, engineering, and public works
fees for four eligible residential projects.
New Improvement and Community Enhancement (NICE) Neighborhood Grants
• $46,750.00 to Sam Watson and Marianne Condrup, NICE No. 25-0066
Façade Grant Program
Grants: $28,000.00
Source: $68,726.15 CDBG program income funds.
Contract Number: N/A
Partners: Please see the ‘Deliverables to Date’ section below.
Contractor: N/A
Q2 Deliverables:
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• $8,000.00 – The Hubbub LLC – 117 N Lincoln St. for restoration work on all four
facades.
• $10,000.00 – Turella Oral Surgery – 902 E 8th St. for restoration work on all four
facades.
• $10,000.00 – Coastal Health – 621 E Front St. for replacement of windows.
CLOSED GRANTS
GMA Periodic Update
Grant: $125,000 ($62,500 received in June 2024 and $62,500 received in June 2025)
Source: Washington State Department of Commerce
Contract Number: 24-63335-003
Partners: N/A
Status: Contract executed July 1st, 2023; closed June 30th, 2025
Contractor: MAKERS Architecture and Urban Design, LLP
Q2 Deliverables:
• Updated land-use map.
• External stakeholder advisory committee meetings.
• Internal steering committee meetings.
• State Environmental Policy Act (SEPA) Scoping Open House on April 17, 2025.
• First draft of the updated Comprehensive Plan available for public input.
• Draft Comprehensive Plan Open House on June 12, 2025.
• Neighborhood walks on June 13, 2025, and a neighborhood survey was made available
through the month of June.
2023 – 2025 Climate Planning
Grant: $150,000 ($87,200 received in February 2025; $62,800 received in June 2025)
Source: Washington State Department of Commerce
Contract Number: 24-63610-149
Partners: N/A
Status: Contract executed July1, 2023; closed June 30, 2025
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Contractor: MAKERS Architecture and Urban Design, LLP
Q2 Deliverables:
•Audit of existing comprehensive plan for climate-related elements.
•Contribution of $60,000 to the Multi-Agency Interlocal Agreement for Hazard Mitigation
and Climate Planning for the development of a multi-jurisdictional hazard mitigation plan,
led by Clallam County.
•Integration of the MJHMP, Climate Resiliency Plan, and Implementation Plan into the draft
Hazard Mitigation and Climate Resiliency Element.
•First draft of the Hazard Mitigation and Climate Resiliency Element.
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CITY COUNCIL2026 BUDGET GOALS
July 15, 2025
AGENDA
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July 15, 2025 | Slide 2
Review of Council Priorities
Council Direction
Next Steps
Council Discussion
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COUNCIL PRIORITIES
At the July 1st meeting Council discussed a number of options
for the City’s Budget. Staff have separated these options by
revenue and expenses and into three categories:
Short Term:Items that can be implemented in two
years or less
Long-Term: Items that require more than two years to
implement
No Further Action Recommended: Items that the
City cannot implement on our own.
July 15, 2025 | Slide 3
REVENUE
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SHORT-TERM PRIORITIES
Traffic Cameras
Project TR0919 –Traffic Camera Safety Program is
currently funded in 2025 in the adopted 2026-2031
Capital Facilities Plan. Staff recommend
continuing this project as planned.
Ballfield Partnerships
Agreements with agencies that do not benefit
schools and youth will be evaluated upon renewal.
Staff recommend continuing as planned.
July 15, 2025 | Slide 5
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SHORT-TERM PRIORITIES
Cruise Ship Fees
Staff are currently reviewing this agreement for
renewal with anticipated collection increases
coming to Council for approval at an upcoming
meeting. Staff recommend continuing as planned.
July 15, 2025 | Slide 6
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LONG-TERM PRIORITIES
Tax Increment Financing (TIF)
Occurs when select properties in the City are
identified as an increment area and may be taxed
at a higher rate to pay for public improvements
that promote private development that would not
otherwise occur and increases the assessed
valuations in the increment area resulting from the
TIF. Additional staff capacity would be required to
move this forward. Staff recommend exploring
TIF options at a later date.
July 15, 2025 | Slide 7
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LONG-TERM PRIORITIES
Regional Fire Authority
Regional Fire Authorities (RFA) encompass two or
more fire jurisdictions and are created by a vote of
the people. Creation of an RFA would enable
multiple fire agencies to share equipment and
resources and grant them independent taxing
authority. Staff are currently discussing this with
other districts for consideration. Staff recommend
continuing as planned until further information
is available for Council.
July 15, 2025 | Slide 8
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LONG-TERM PRIORITIES
Economies of Scale
During the budget process Staff will analyze
programs to determine if options to partner with
other agencies exist for further efficiency. Staff
recommend continuing as planned.
Lease Revenue
Staff are currently working through a four-phase
approach to determine areas where lease revenue
is not offsetting services. Staff recommend
continuing as planned.
July 15, 2025 | Slide 9
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LONG-TERM PRIORITIES
Park Revenue
Staff can explore regional partnership opportunities
for funding City parks. Staff recommend exploring
options at a later date.
Vacant Property Registry
Owners would register their vacant properties and
pay a fee for safety and compliance services.
Additional staff capacity would be required to move
this forward. Staff recommend exploring options
at a later date.
July 15, 2025 | Slide 10
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NO FURTHER ACTION RECOMMENDED
Payments in lieu of taxes or a National Park fee
Advocate to the State for a higher sales tax
percentage
Tourism Impact Fees
Additional Lodging Tax percentage
Staff recommend these items be considered during the next
Legislative Priorities briefing.
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July 15, 2025 | Slide 11
EXPENDITURES
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CAPACITY FOR THE POLICE
DEPARTMENT
Pursuing grant funding available from HB2015
Up to four Police Officers and a Records
Specialist
Staff recommend continuing to pursue this funding
as well as any additional grant funding available.
July 15, 2025 | Slide 13
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CAPACITY FOR THE FIRE
DEPARTMENT
EMS or Firemen’s Pension Levy
Requires Voter approval
SAFER Grant Application
Funds for additional Staffing. Seven positions
applied for this year.
Staff recommend continued conversations with fire
agencies about a Regional District and to continue to
pursue grant opportunities.
July 15, 2025 | Slide 14
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Business License Revenue is currently being collected
A new part-time Public Records Assistant to support
enhanced transparency
A new part-time Business Districts & Neighborhoods
Advocate to foster greater civic engagement and
economic development
A new part-time Citywide Homelessness Navigator
to better connect support and services.
Staff recommendations for inclusion of Phase 2 in the
budget based on revenue expectations will be included in
the 2026 Proposed Budget.
PHASE 2 BUSINESS LICENSING
July 15, 2025 | Slide 15
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Funding from General tax collection or grants would
be required.
Staff recommend including this position in the budget
only if grant funding is identified in 2026.
GENERAL GOVERNMENT PROJECT
MANAGER
July 15, 2025 | Slide 16
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COUNCIL DIRECTION
Staff requests Council consensus to
implement the City Council Budget Goals
with Staff recommendations and timelines
provided into the 2026 Budget process.
July 15, 2025 | Slide 17
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COUNCIL DIRECTION
If the majority of Council would like changes to the
Staff recommendations:
Staff requests consensus on any items Council
would like included in the Budget for review
If changes involve an increase in expenditures,
direction for programs that would be reduced to
accommodate other goals would also be
requested including how the change ties to the
Strategic Plan.
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July 15, 2025 | Slide 18
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NEXT STEPS
Departmental Budget Entry
City Manager Meetings with
Departments & Budget Balancing
2026 Preliminary Budget Document
Distributed
2026 Budget Worksession
JULY -
AUG
AUG -
SEPT
OCT
3
OCT
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July 15, 2025 | Slide 19
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COUNCIL DISCUSSION
July 15, 2025 | Slide 20
City Shade
Street Tree
Program
Updates to the 2025 Program
Agenda
Program Overview
Past Distributions
Changes in 2025
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City Shade Street Tree
Program
•Developed by community
member Paul Forrest in
partnership with the City to assist
with the financial hurdles
associated with purchasing and
installing street trees.
•Tree distribution took place in
October of 2023 and 2024
during the annual Arbor Day
Celebration.
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Program Overview
•Planting location must be within City Limits.
•Applicants were able to apply for up to four trees in
the past.
•Applicants are responsible for planting and
maintaining the trees, including watering during the
summer months.
•Volunteers were made available to assist with planting
for those unable to do so themselves.
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Past Distributions
2023
•Golden Rain (Koelreuteria
paniculata) -37
•English Oak (Quercus robur) -
75
•Japanese Pagoda Tree
(Styphnolobium japonicum) –28
•Total of 140 trees distributed
2024
•Garry Oak (Quercus garryana) -
30
•Scarlet Oak (Quercus coccinea) -
43
•Katsura Tree (Cercidiphyllum
japonicum) –103
•Total of 177 trees distributed
2025 Program Updates
•Applicants can apply for up to two trees now through August 8.
•Staff will do a review of the planting locations and provide the
best suited species for each approved application.
•Planting demonstration will take place at the Arbor Day
Celebration and packet pickup in October. Participants must
pick up their packet to receive their tree(s).
•Trees must be planted within the public right-of-way.
•Larger diameter trees are field grown leading to increased
survivability and rapid growth.
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2025 Available Species
•American Hornbeam ‘Native
Flame’ and ‘Firespire’ (Carpinus
caroliniana spp.) -20
•Black Tupelo ‘Red Splyndor ’,
‘Green Gable’ and ‘Wildfire’
(Nyssa sylvatica spp.) -20
•Galaxy Magnolia (Magnolia
‘Galaxy’) –6
•Japanese Snowbell and
Snowcone Snowbell (Sytrax
japonicus) -25
•Japanese Stewartia (Stewartia
pseudocamellia) -34
•Peking Lilac (Syringa pekinensis)
–10
•Total of 115 trees available
Thank You
Questions?
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