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Home My WebLink About5.477 Original Contract 11/21/2001 04:27 3504579349 PNN PAGE 01/131 5. </'77 November 1,2001 Denms Bragg Peninsula News Network 111 N. Ermis Street Port Angeles, W A 98362 Re: E-Mail Notices of Special Meetings. City of Port Angeles Dear Dennis: As we discussed, the CIty of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requirement is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act The Act does not specifically provide for the use of faxed or e-mailed notices of special meetings. However, we have been informed that faxedle-mail notification of special meetings may be acceptable if members of the media authorize such notice via written agreement You have indicated your preference to receive e-mail notifications, so it would be helpful if you would sign your authorization for City 5taffto use the e-mail format ill notIfYing you of special meetings. Please sign the agreement below and return it to my attention at your earliest convenience Thank you for your aSSistance. Sincerely yours, Becky 1. Upton, CMC City Clerk/Management Assistant I ~ ~ . ,Peninsula News Network, hereby authorize the City of Port Angeles to provide e-mail notice of spec a1 meetings conducted~the CIty. I request that sald notice be sent to my attention at the following e,mall address: N ~ J ~ (faJ IIJ Su LA 1d~ J$. Nff ~. </77 ~T BY:XEROX 70:33 fLtI!\ PAPER:I0- 7-88 ; 2:56P~ :CITY OF PORT .~~ 2n6 U7 ~1;F.- 2.! 2. - ~" .~. ~6RTANGELES :~ CITY OF WAS H I N G T 0 Nt U. S. A_ CITY MAN~GE:~'S OF~ICE . -~.:. .. . - ';. l-_.t 'li ~... ~ ,.,. " September J 5. 1998 ,... ," ,I . . . John llrcwcr Editor Peninsula Daily Newl'i P. O. Rox 1330 Port Angeles, W A 98362 Res: I' AXed Notices of Special Meetings - City of Port Angela\( Dear Mr. lln;wer: As you know. the City of Port Angeles is required to provide twe.uty~foLlT hours notice of spcL-ial meetings hc:ld by the City Council or various otheT con.unlttees. Th~ ~ is established by Chapter 42.30 RCW. which is referred to all the Open Public Meetings AcL The Act doe... not specifically provide ior the use of faxed notices of !'-peciaJ rnoctiDgs. However. it ha.. been suggested that fax notificati~n of spet.iaJ meetings may be accepta&1c. if me.'"Jlbers of the media autho~ ~-.u;h notice via written agreement. It would he helpfuJ to City staJTifinfonnatilm relmivc to special meetings could be provided by fax and. In that end, we ask 1c)r your favor.tbJe consideration of the agreement below by signing and returning it to my auemrion. Ibank you fi.)r your cooperdlion. and plea~ contact me if 1 can provide any additional jnJc.)rmanon. J can be reached at 417-4634. Sincerely yours. ~~~ City ClerkiMawtgement Assisl~ml I ~ 4. ~~.l'enIDsula Daily News. henlby llUlhori>J: the City of Port Angele.<o to provid~ 1ax notice of speci~LingS ~ted by the City. t request that said notice he sent to the auendnn of W. AI' 3rfaxnumbcr 6f/7~ . 321 I A.ST ~l F rH STAE:ET · ~ o. BOX 1 150 . POR, ANGELES, WA 98362'021? 1-.,01':1.; ~(So 4: 7-450Q · FAX. ;j60'~ 1 .(-4505 . TTy. :'bO-417-4S'll;i I:,-MAJ1., CITYMG~(g)CI.PORi'ANGEL~S. WA.US TOO III SM3N !1IVa N3d TZse I. n 90Z,g, 6J>:!lT 86/1.0/0T , ' " 3' ~r ~Off R'T~ r'ftl, f NrGoP'~ 'E' 't' E- 'S" ,: ~,~ - J 1 y- L I ,r 1 r 1 , "'" -~ ,- -~ "- _! ~,I ,!!!I!I _y , I r-~ ~~= ~ ~~ ! ~-~~ ' , t, I WASH N G TON,,' U.,'S. A., CITY MANAGER'S OFFICE , September 15, 1998 '- , Peter Ripley , 1 t'4'E.'6th, #102 Port Angeles,'!V A 98362, Re: FAXed Notices of Special Meetings - City of Port Angeles ,"' ' I pear Peter:, , , As you know; the Ci~y, of Port Angeles is required to provide twenty-four hours notice of - speCial meetings held by the City CounCil or ~aric)Us ~ther committees., This requirement is , est~blished by -~hapter 42:30 RCW, which is referred to as the QpenPublic Meetings Act. The Act does not spec~fically provide [0):, the _use of faxed notices of special meetings. 'However,jt has 'been suggested that fax notification of special meetings may be acceptable, . if members of the media authorize such notice via ~itten ~greement. 'It wouJd be ,helpful to City staf[if information relative to special meetings 'could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and , ' returning it to my attention. , ; Th:,ank you for your cooperati~n, and .please contact me if I can provide any additional' >. information. I can be reached ~t. 417 -4634. ' -Sincerely vours, .. AD~JA~Q. ~. ,~.i7~~c - 'City Clerk/Management Assistant , I! . J )',~.... (fVTI Ci/ I ,. 1, hereby authorize the City of Port. Ang~l~s to provide fax noti'~e of SP7ri4n72.~ucted by the City. I request . t~at s~ld notH~~be sentt~o the attentIOn of ~: ~(. Y. at fax ~umberl{~~l'\J_' _ '. - ,," , ' 10. - I : qg ,~, ^--, FAK ".... Jar. ~ m .. ~tp--"l/YViJL ~ .~ 321. EAST FIFTH ST~EET · P 0 I~OX 1150 '. PORT ANGELES, WA 98362-0217- PHONE ,'360-417':'4500. FAX' ~60-417-4-509. TTY' 360-417-4645 E-MAIL , CITYMGR@CI PORT-ANGELES wA US 1 -( ~~~)OlRT'PJ.' i 'NrG,E{LEiS~(' I ,tI ~~ , ~- ~, JJ ,~u ,~~~,J J) I ' ,r~"" ' , ~~=' f ~~~~ '/ , WAS H I N G TON, U.S. A. CITY MANAGER'S OFFICE September 15, 1998 " Dennis Bragg Northl~md Cable Television r 725 E.First Street Port Angeles; W A 98362 , ' Re: FAXed Notices ofSpecia,l'Meetings - City of Port Angeles , ' , Dear Denpis: ....' I , " ' ",,' - , . As you know, the City of Port Angeles is required to provide twenty-four hours notice of, special meetings~held by the City Council or vario~s other committees. This requirement is' established by' Chapter 42.30 RCW, which'is referred to as'the Open Public'Meetings Act. , "j , , . ~ ~ ~ ~, F ' . The Act does hot sflecifically p;bvide ,for the use of faxed, notices of special meetings. ' However, it has b~en 'suggested 'that fax notification o(special;'meetings may be, acceptable, , /' if members' of the 'media autliorize such:'notice-via writtel} agre~m~nt. I~ would be helpful to City staff if inforniation relative to sp~c~al meetings could 'be provided by fax and, to 'that , , end; we ask for your favorable consideration bf the agreement below, by signing' and l' / , \, retumingitto my attention. " , T~ank you for Yb~ cooperation, 'and please contact me, if '1 can 'provide any additi~nal information. I can be reached at 417-4634. ' I " Sincerely yours, , , , ~' ", j'J~f')' " , " ~:';'~^--' I3ecky 1. Up I,1,' ,MC ' ' , City Clerk/Management Assistant I ! ,'Northland Cable Television; hereby authorize the City of-Port Angele provide fax notice of special meetings conducted by the,City. ) request that said'notice be sent'to the'attention of ])ElV1JI~Y' 13(lAb&, at fax number 457 ":-S<10 J "',' , ' '-, , ' ' ' 321 EAST FIFTH STREET · P. 0, BOX 1150 · PORT' ANGELES WA 98362-0217 " . .' , ' PHONE 360-417-4500. FAX 36'0-4'17-4509 ."TTY 360-417-464'5 E-MAIL CITYMGR@CI PORT-ANGELES WA US I I 10:46 FROM KONP 1450 AM TO 4174509 P.01 ~ORT ANGELBS 8&1.. WAS H I N G TON, U. S. A. CITY MANAGER'S OFFICE September 15, 1998 Jim & Terry MacDonald KONP Radio P_ O. Box 1450 Port A~les, W A 98362 Re: FAXed Noticcs of Special Meeti..ngs - City of Port Angeles Dear Jim & Terry: As you know, the City of Port Angeles is required to provide twenty-four hours notic~ of special meetings held by the City Council Qr.various other conunittees. This requirement is established by Chaptet 42.30 RCW. which is referred to as the Open Public Meetings Act Thc Act <l;oes not specifically provide for the use of faxed notices of ~'Pecial meeiings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorizesucl:t notice via written agreement It would be helpful to City staff if information relative to special meetings could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and returning i~ to- my attention. Thank you for your cooperation, and please contact me if 1 can provi<k any additional ,information. I can be reached at 417-4634. Sincerely yours. ~ JJpt:o^- ~i~n~MC . , City Clerknv1anagcment Assistant I --f" ~ ()A \~ q:; , KONP Radio, hereby authQrize the City of P~rt ~eles to provide fax no:ice Of~~~~:~~Y the City. 1 request that . scud notice be senl to the attentIon of -\ at fax number -, 4~.,- ~\I{ . 32 t EAST FIFTH STREET. P. O. BOX I t 50 · PORT ANGELES. WA 98362-0217 PHONE: 360-4 t 7-4500 .. FAX: 36Q-4' 7-4509 · TTY: 360-417-4645 E-MAIL: ClTYMGR@CI.PORT-AN<.;ELES.WA.US TOHIL P.0t ;; " .>. .~ I~,.. "" . ~ORTANGELES WAS H I N G TON, U. S. A. CITY MANAGER'S OFFICE September 15, 1998 Jim & Terry MacDonald KONP Radio P. O. Box 1450 Port Angeles, W A 98362 Re: FAXed Notices of Special Meetings - City of Port Angeles Dear Jim & Terry: As you know, the City of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requirement is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act. The Act does not specifically provide for the use of faxed notices of special meetings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorize such notice via written agreement. It would be helpful to City staff if information relative to special meetings could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and returning it to my attention. Thank you for your cooperation, and please contact me if I can provide any additional information. I can be reached at 417-4634. Sincerely yours. ~k~~~~~^--- City Clerk/Management Assistant I , KONP Radio, hereby authorize the City of Port Angeles to provide fax notice of special meetings conducted by the City. I request that said notice be sent to the attention of at fax number 321 EAST FIFTH STREET · P 0 80X 1 150 · PORT ANGELES, WA 98362-0217 PHON E 360-417-4500. FAX 360-417-4509. TTY 360-417-4645 E-MAIL CITYMGR@CI.PORT-ANGELES WA US '. . :~ " , . . ~ORT ANGELES WAS H I N G TON, U. S. A. CITY MANAGER'S OFFICE September 15, 1998 Peter Ripley 114 E. 6th, #102 Port Angeles, W A 98362 Re: FAXed Notices of Special Meetings - City of Port Angeles Dear Peter: As you know, the City of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requirement is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act. The Act does not specifically provide for the use of faxed notices of special meetings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorize such notice via written agreement. It would be helpful to City staff if information relative to special meetings could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and returning it to my attention. Thank you for your cooperation, and please contact me if I can provide any additional information. I can be reached at 417-4634. Sincerely yours, ~c~ City Clerk/Management Assistant I , Peninsula Journal, hereby authorize the City of Port Angeles to provide fax notice of special meetings conducted by the City. I request that said notice be sent to the attention of at fax number . ;';.:~~; 321 EAST FIFTH STREET. P O. BOX 1150 . PORT ANGELES, WA 98362-0217 PHONE 360-417-4500. FAX 360-417-4509. TTY 360-417-4645 E-MAIL CITYMGR@CI.PORT-ANGELES WA US ., ~ . ,~# ~'~: ~ ' '^", -;:< ,- ' ,...'1::' ,- ....-; " -, " '" ~ ." , ,~(.' ' ~ORT ANGELES WAS H I N G TON, U. S. A. CITY MANAGER'S OFFICE September 15, 1998 Dennis Bragg Northland Cable Television 725 E. First Street Port Angeles, W A 98362 Re: FAXed Notices of Special Meetings - City of Port Angeles Dear Dennis: As you know, the City of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requirement is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act. The Act does not specifically provide for the use of faxed notices of special meetings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorize such notice via written agreement. It would be helpful to City staff if information relative to special meetings could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and returning it to my attention. Thank you for your cooperation, and please contact me if I can provide any additional information. I can be reached at 417-4634. Sincerely yours, bo~~^-- Becky J. Up n, MC City Clerk/Management Assistant I , Northland Cable Television, hereby authorize the City of Port Angeles to provide fax notice of special meetings conducted by the City. I request that said notice be sent to the attention of at fax number ..,. '. ";' ~ ..i 321 EAST FIFTH STREET. POBOX 1 150 · PORT ANGELES. WA 98362-0217 ~ . 1 PHON E 360-417-4500. FAX 360-417-4509. TTY 360-417-4645 E-MAIL: CITYMGR@CIPORT-ANGELESWA.US " '~ ,~P:!,- MEMO City Manager's Office Patrick Ibarra City Manager Sharon "Sam" Martin Executive Administrative Assistant Becky J Upton, CMC City Clerk I Management Assistant Robert Coons Human Resources Manager Camille Headrick Human Resources Assistant FORTANGELES RECEIVED SEP 1 5 1998 WAS H I N G TON, U. S. A. PORT ANGELES CITY ATTORNEY September 15, 1998 TO: Craig D. Knutson, City Attorney FROM: Becky J. Upton, City Clerk/Management Assistant ~ SUBJECT: FAXed Notices of Special Meetings At the time I was doing some research last week, I had the opportunity to review the September, 1997, MRSC publication having to do with the Open Public Meetings Act. One of the questions in the publication was related to whether or not a notice to the media of a special meeting could be provided by fax [copy attached]. F or various reasons, there are many times that it is difficult to provide the required notice for a special meeting, and it would be helpful if we could fax the notices to the media. As suggested by MRSC, I would like to write a letter to the members of the media asking if fax notices of special meetings would be acceptable. I have attached a draft letter which includes a section for signed authorization by the media for the fax notices. Please provide any input you may have to offer to the draft letter. Thanks for your help! Attachments ~/15 ~) . ft~. ~ (#- ~\iJ JJ fA . ~J ~ .. Open Publi.. M...tings A..t · II Notice of an adjourned meeting IS to be provided as follows: . An order or notice of adjournment, specifying the time and place of the meeting to be continued, must be "conspicuously posted" innnediately following adjournment on or near the door of the place where the meeting was held. . , I" . Notice of a regular meeting adjourned by the clerk when all members of the governing body are absent must be provided in the same manner as for special meetings. . If the notice or order of an adjourned meeting fails to state the hour at which the adjourned meeting is to be held, it must be held at the hour specified for regular meetings by ordinance, resolution, or other rule. If the governing body is holding a hearing, the hearing may be continued at a later date by following the same procedures for adjournment of meetings.33 Questions Most a city or county provide published notice of a special meeting? No, not under the Open Public Meetings Act. While notice must be provided to media that have on file a request to be notified of special meetings, this is not equivalent to a publishing requirement. Nevertheless, if the governing body has adopted a requirement of published notice for special meetings, that requirement must be followed. Ma,,' notice to the media of a speeial meeting be pro"ided b", fax? Technically, this would not comply with the requirement in RCW 42.30.080 that such notice be mailed or delivered personally. Practically speaking, faxed notice appears to comply readily with the objective of this statute. Nevertheless, unless a city or county has a written agreement with the newspaper or radio or television station that faxed notice is acceptable, it should not provide its notice of special meetings by fax. Perhaps sometime soon state law will catch up with technology. May a governing body prohibit a member of the public from tape reeording or videotaping a meeting? No, the there is no legal basis for prohibiting the taping of a meeting, unless the taping disrupts the meeting. If the governing body enacted such a rule, it essentially would be conditioning attendance at a meeting on not recording the meeting. This would be contrary to RCW 42.30.040, which prohibits a governing body from imposing any condition on attending a public meeting. BRCW 42.30.100. ~ "~,, September 15, 1998 John Brewer Editor Peninsula Daily News P. O. Box 1330 Port Angeles, W A 98362 Re: FAXed Notices of Special Meetings - City of Port Angeles Dear Mr. Brewer: As you know, the City of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requirement is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act. The Act does not specifically provide for the use of faxed notices of special meetings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorize such notice via written agreement. It would be helpful to City staff if information relative to special meetings could be provided by fax and, to that end, we ask for your favorable consideration of the agreement below by signing and returning it to my attention. Thank you for your cooperation, and please contact me if I can provide any additional information. I can be reached at 417-4634. Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant I , Peninsula Daily News, hereby authorize the City of Port Angeles to provide fax notice of special meetings conducted by the City. I request that said notice be sent to the attention of at fax number Jo Ik.- ~ -Jr; : PPN ~ ~ 'iJ~ ~ CITY OF PORT ANGELES City Clerk's Office 321 E. Fifth Street P. O. Box 1150 Port Angeles, W A 98362 Telephone No.: FAX No.: 360-417-4634 360-417 -4609 FACSIMILE TRANSMISSION COVER PAGE Date: If) - '7 - C4~ To: ~~liD P()11~C() --PDN 4/7- E>.~1 FAX NO.: From: Becky J. Upton, City Clerk Re.: J",4)Cotl ~h~41'&~o~ Total Number of Pages (including cover page) ~./ Steve: Attached is a copy of the letter I originally sent to John Brewer. Please complete the form on the bottom of the letter and return to my attention. Thanks for your assistance! Becky Upton ~~r . ,^ .: -:. '" ,~ ,- . ., " . ~ ,:~ ~ ~ORT .ANGELES WASH N G TON, U. S. A. CITY MANAGER'S OFFICE September 15, 1998 John Brewer Editor Peninsula Daily News P. O. Box 1330 Port Angeles, W A 98362 Re: FAXed Notices of Special Meetings - City of Port Angeles Dear Mr. Brewer: As you know, the City of Port Angeles is required to provide twenty-four hours notice of special meetings held by the City Councilor various other committees. This requiremen~ is established by Chapter 42.30 RCW, which is referred to as the Open Public Meetings Act. The Act does not specifically provide for the use of faxed notices of special meetings. However, it has been suggested that fax notification of special meetings may be acceptable, if members of the media authorize such notice via written agreement. It would be helpful to City staff if information relative to special meetings could be provided by fax and. to that end, we ask for your favorable consideration of the agreement below by signing and returning it to my attention. Thank you for your cooperation, and please contact me if I can provide any additional information. I can be reached at 417-4634. Sincerely yours. ~~~~^-- City Clerk/Management Assistant I , Peninsula Daily News, hereby authorize the City of Port Angeles to provide fax notice of special meetings conducted by the City. I request that said notice be sent to the attention of at fax number 321 EAST FIFTH STREET · POBOX 1150 · PORT ANGELES, WA 98362-0217 PHON E. 360-417-4500. FAX. 360-417-4509. TTY 360-417-4645 E-MAIL.CITYMGR@CI.PORT-ANGELES.WA.US CITY OF PORT ANGELES City Clerk's Office 321 E. Fifth Street P. O. Box 1150 Port Angeles, WA 98362 Telephone No.: 360-417-4634 FAX No.: 360-417-4609 FACSIMILE TRANSMISSION COVER PAGE Date: /0 - I - q <6 To: FAX NO.: I..J f':J. - ~ () ~ ~ From: Beckv J. Upton. City Clerk Re.: ~~~ ~do, Total Number of Pages (including cover page) cQ.... C=I"I'V OF POI"'T ANc:..-ELES City C:_~]erk:'s Of'tlce 32n IR_ Fi:f'"t"h Street P. O. Dox 11.50 Port: Angeles. """A 98362 r..elepho..... No.; FAX No.: 360-417-4634- ::\60-4-' 7-4609 F A c:.; S T ~ J. L 1<; T RAN S ~ .I. S S . <> N C 0 V E R I'"' A <; Ii: Da4:e; 10 - ., -- qR-_____ ~::b:l .L --I. D -P~ I JJ) OCJ P J.::;:U~~.[_ 41-7-- e..~J To: FAX Nc:.>.: ......OIlD: Rccky-----""-_ IlTot"on_ CU:v <<:.. ~ierk n.e.: r""X.od "'"7'n.e._OT.6 ~<Ef ~ ;'~-4.-/ Tohd NU.lnber or l>age5 (including cover page) -::::>..; S.eve: AttAched is a co'py 00:1' the letlt~:r .. o.-(gl..ally se.ua:- t.o, .Jobn Hre......cc:r.. Ple...c eOnlip1c.e t:.he f"'orD1 un t.he boll....... 0:1" t.he .c....t:er aI.ad return ....0 .:n.y at.c.::....t:io.l_ ...~hal1k.s '-ur your assistance! Becky Upll:o.. TRANSMISSION REPORT -, J THIS DOCUMENT WAS CONFIRMED (REDUCED SAMPLE ABOVE SEE DETAILS BELOW) ** COUNT ** TOTAL PAGES TOTAL PAGES SCANNED CONFIRMED 2 2 *** SEND *** 1 206 417 3521110- 7-98 2:55PM l""RAT IOr'PAGES I I (j'5!)" 2/ 2 EC I 0:00'59" 2 MODE COMPLETED m;oo RESVLTS I ~ No, REMOTE STATION START TIME L TOTAL ~OTE: \Jo. : OPERATION NUMBER 48 PD POLLED BY RRMOTE SF MB : SEND TO MAILBOX PG 4800BPS SELECTED ~C STORE & FORWARD RI POLL I NG A RB10TE MP ERROR CORRECT RELAY INITII\TE MULTI -POLLING G2 RS RM G2 COMMl'\I I CATION RELAY STATIOl'\l RECE I VE TO MB10RY