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10072025 CC Agenda Packet
October 7, 2025 City of Port Angeles Council Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order — Special Meeting at 5:00 P.M. — An Executive Session to be held under the authority of RCW 42.30110(1)(i) to discuss potential litigation with legal counsel. Call to Order — Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions 1. Indigenous People's Day Proclamation C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly and timely manner. Visit https://www.cityofpa.us/Live-Virtual-Meetingss to learn how to participate during public comment and or watch the meeting live. Written public comments can be submitted to: councilAcityofpa.us, comments will not be read aloud. Audio only: 1-844-992-4726 Webinar number (access code): 2555 379 3938 Webinar password: R2Rs8mPRJk9 (72778677 when dialing from a phone or video system) Once connected, press *3 to raise your virtual hand if you wish to make a comment or public testimony. You will be notified when it is your turn to speak. This access code is good for the October 7, 2025 meeting only. Webex link: hops://cilyofpa.webex.com/cityofpa/j php?MTID=m6a9f2O2ae62035ec9f8ed7ccaf69ce88 To make a public comment, please use the "raise your hand" feature in Webex. You will be notified when it is your turn to speak. Members of the public may address the City Council at the beginning and end of any Regular Meeting under "Public Comment." During the "Public Comment" portion of the meeting, individuals may speak to agenda items, except those scheduled for a Public Hearing. The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At any time, the presiding officer, in the presiding officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption of other necessary business. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 for the second Public Comment period. Individuals may speak for three (3) minutes or less, depending on the number of people wishing to speak. If more than 20 peop le are signed up to speak each speaker may be allocated two (2) minutes. Individuals who are residents of the City or own businesses within the City will be called to speak first, with preference given to those who wish to speak to an item on the meeting's agenda. If time remains, the presiding officer will call other individua is wishing to speak, generally in the order in which they have signed in. If time is available, the presiding officer may call for addition al unsigned speakers. Persons speaking shall state their name, whether they reside within the City limits, whether they have any other pertinent co nnection to the City, and whether they are appearingas the representative of an organization. Excerpts: Council Rules of Procedure Section 12 October 7, 2025 Port Angeles City Council Meeting Page 1 D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of September 2, 2025 / Approve..............................................................................................................E-1 2. Expenditure Report: From September 13, 2025 to September 26, 2025 in the amount of $1,949,114.38 /Approve ..... E-6 3. First Front Paving (TR0122) — Professional Services Agreement (PSA-2025-46) - Award / 1) Award a Professional Services Agreement to Wilson Engineering, LLC of Bellingham, WA, in the amount of $52, 788.47, and 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modificationsas necessary .............................................................................................................................................................E-29 4. Clean Energy Implementation Plan Consultant Budget Transfer and Agreement / 1) Authorize City staff to hire a qualified firm to provide support for the development of the City's Clean Energy Implementation Plan (CEIP) in a contract value not to exceed $50,000, and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary ................................................................................ E-71 5. Assistance to Firefighters Grant Acceptance and Equipment Purchase / 1) Authorize the City Manager to sign the Department of Homeland Security Assistance to Firefighters Grant, and 2) execute all contract -related documents, to administer the contract, and to make minor modifications as necessary ................................................................................ E-73 F. Public Hearings 1 6:30 p.m. or Soon Thereafter..............................................................................................................None G. Ordinances Not Requiring Council Public Hearings...................................................................................................None H. Resolutions Not Requiring Council Public Hearings...................................................................................................None L Other Considerations 1. Representative Adam Bembaum / Presentation.........................................................................................................................None 2. North Olympic Development Council / Presentation by Karen Affeld....................................................................................None 3. Everbridge Emergency Notification System Update / Presentation by Emergency Management Program CoordinatorJustine Chorley...........................................................................................................................................................I-1 4. Comprehensive Plan / Requested Information and Responses.................................................................................................I-6 5. Permanent Committee Appointments / Appoint members to the Parks, Recreation & Facilities Commission, Public Safety Advisory Board, and Utility Advisory Committee.......................................................................................................................I-8 J. Contracts & Purchasing 1. Tree Trimming Contract CON-2025-04 —Award / Award and Authorize.............................................................................J-1 2. VMware Licensing Renewal / Approve and Authorize...............................................................................................................J-4 K. Council Reports L. Information City Manager Reports: 1. September 2025 Public Works & Utilities Contract Status Report / For Information Only................................................L-1 2. September 2025 Public Works & Utilities Project Status Report / For Information Only...................................................L-3 3. Ending the Declaration of Emergency — PetroCard Indian Creek Spill 2025 / For Information Only...............................L-18 4. Regional Fire Authority Discussions — Request for Proposals for Consolidation — Feasibility Study / For InformationOnly................................................................................................................................................................................L-20 5. Monthly Update on Past Due Utility Accounts — September/ For Information Only........................................................... L-31 October 7, 2025 Port Angeles City Council Meeting Page 2 M. Second Public Comment Follow the instructions from the first public comment period. Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in ord er to receive public input prior to makingdecisions which impact citizens. City Council may choose to seek public opinion through the public hearing process. October 7, 2025 Port Angeles City Council Meeting Page 3 CITY OF PORT ANGELES CITY COUNCIL Port Angeles, Washington September 2, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: One vacancy. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, J. McKeen, S. Curtin, and M. Young. CITY COUNCIL CANDIDATE INTERVIEWS FOR POSITION #7 The Mayor opened the meeting and spoke to the process of interviews, specifically that the interview process would need to be completed during the one -hour special meeting. Mayor Dexter suggested the interviews go in alphabetical order and that each candidate have two minutes to answer each question. The Mayor suggested the candidates all remain in the Council Chambers during the interviews unless the Council was opposed to that process. Point of Order by Deputy Mayor Carr, who spoke to the process of candidates remaining in the room in regards to past practice. The Mayor stated she had two Council members ask that the candidates all remain in the room. Hearing no objection from the full Council, the Mayor invited the candidates to remain in the room during the interviews. The Mayor invited Laurel Cripe to interview first, then Jon Hamilton, and finally, Christy Holy. Taking turns, the Council members asked the candidates ten questions that had been previously approved during the August 19, 2025 meeting. Recognizing the final candidate would need more time to finish answering her questions, at 5:58 p.m., MayorDexter spoke to those who were joining the meeting, and announced the meeting would start once the last interview was complete and after a short break. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 6:01 p.m. The Mayor announced that Council would take a five-minute break between the special and regular meeting. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:08 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: One vacancy. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, J. McKeen, S. Curtin, and M. Young. October 7, 2025 E - 1 PORT ANGELES CITY COUNCIL MEETING — September 2, 2025 PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Proclamation in Recognition of Olympic Peninsula Audubon Society Mayor Dexter invited Rhonda Coates, Publicity Chair for the Olympic Peninsula Audubon Society (OPAS) Board, to the front of the Council Chambers and read a proclamation in recognition of OPAS. Ms. Coates spoke to an upcoming event at the River Center. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS Council member Schromen-Wawrin asked the Mayorand Council to consider addinga late item to include discussion and possible action in response to recent actions taken by Border Patrol. The Mayor heard opposition from Council member Schwab, who clarified that his opposition was not forthe specific matter cited, but rather taking action during the meeting in which the late item was added. Point of Order by Council member Schromen-Wawrin stating that full consent was not required to add a matterto the agenda. A majority of Council indicated support for adding the item and it was added to the agenda. PUBLIC COMMENT Tracy Able, city resident, spoke to the late item added to the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. Curt Bear, city resident, spoke to the late item added to the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. Steve Dryke, city resident, spoke in opposition of the Utility Base Rate — Voluntary Shutoff of Service Ordinance Update proposed ordinance. Ellen Menshew, residing outside the city limits, spoke to the late item added to the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. Lisa Decker, spoke to the late item added to the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. Leah Leach, residing outside the city limits, spoke to the late item addedto the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. James Taylor, city resident, spoke to the Council Candidate interviews related to the appointment of Council Position #7. John Ralston, city resident, spoke in opposition of the Utility Base Rate — Voluntary Shutoff of Service Ordinance Update proposed ordinance. Carole Scholl, residing outside the city limits, spoke to the late item added to the agenda related to the discussion and possible action in response to recent actions taken by Border Patrol. CONSENT AGENDA At the request of Council member Carr and after hearing no objection, the Mayor added I-3 Permanent Committee Appointment Recommendations — Lodging Tax Advisory Committee to the Consent Agenda. It was moved by Schromen-Wawrin and seconded by Carr to approve the Consent Agenda to include: 1. Expenditure Report: From August 9, 2025 to August 22, 2025 in the amount of $2,379,515.85 2. 2025 Wastewater Modeling Support Services PSA-2025-01 —Amendment No. 1 / I) Approve Amendment Ito the Professional Service Agreement PSA-2025-01 for wastewater modeling services provided by Kennedy Jenks Consultants of Federal Way, WA, increasing the total contract value by $50,000 to a new not to exceed amount Page 2 of 5 October 7, 2025 E - 2 PORT ANGELES CITY COUNCIL MEETING — September 2, 2025 of $217,700, 2) and authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications to the contract, as necessary. 3. 2024 ODT Winter Storm Repairs CON-2024-44 — Final Acceptance / 1) Accept the 2024 ODT Winter Storm Repairs Project No. CON-2024-44 as complete, and 2) authorize staff to proceed with project closeout, and release the retainage in the amount of retainage $3,973.89 upon receipt of all required clearances. 4. 2025 Surveying Services PSA-2025-05 — Amendment No. 1 / 1) Approve Amendment 1 to the Professional Service Agreement, PSA-2025-05, for surveying services provided by Wengler Surveying & Mapping of Port Angeles, WA to increase the total contract value by $58,940 to a new not to exceed amount of $133,940, and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications to the contract, as necessary. 5. Equipment Purchase — Electric Meter Testing Unit / 1) Award a contract to WESCOIAnixter Distribution of Portland, OR, through the Sourcewell cooperative purchasing agreement in the amount of $67,076.96, including applicable taxes, for the purchase of an electric meter testing platform unit and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary. 6. Material Purchase — Bollard Light Replacement at sqa?qa?ant cawgan ?ossaglfigt (Pebble Beach Park) (PK0216) l ])Award a contract to WESCOIAnixter Distribution of Portland, OR through the Sourcewell cooperativepurchasing agreement in the amount of $58,227.68, including applicable taxes, for the purchase of 21 bollard light heads and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary. 7. Permanent Committee Appointment Recommendations — Lodging Tax Advisory Committee / Approve the appointment to the City's Permanent Committees as detailed in the City Council packet, to appoint Sara Olsen in the Tax Collector position, filling unexpired term — 212812027. Council member Schromen-Wawrin spoke to Consent Agenda items. Motion carried 6-0. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Utility Base Rate — Voluntary Shutoff of Service Ordinance Update Finance Director Sarina Carrizosa spoke to the agenda item and stated it was before Council for a second reading. Director Canizosa stated the original legislation was intended to be implemented in two phases, and that the ordinance before them applied to the first phase only and that the second phase would require additional Council approval in the future. Director Carrizosa further clarified the first phase includes customers who currently have meters on their property and have voluntarily disconnected from the system, which includes part-time residents and vacant parcels that have a utility meteron the premises. She said the second phase, if approved by the Council in the future, would include vacant properties that have never received utility services but that are inside the City's service area. Mayor Dexter conducted a second reading of the ordinance by title, entitled, ORDINANCE NO.3752 AN ORDINANCE of the City of Port Angeles, Washington regarding maintenance of utility infrastructure amending Chapter 13.16, Utility Accounts, of the Port Angeles Municipal Code. It was moved by Schromen-Wawrin and seconded by Carr to: Adopt the Ordinance as read. Motion carried 6-0. OTHER CONSIDERATIONS 1. Panthera Presentation Mark Elbroch and Vanessa Castle of Panthera, shared a slide presentation on the Olympic Cougar Project and shared their mission, to protect the landscapes in which are inhabited by wildcats. Page 3 of 5 October 7, 2025 E - 3 PORT ANGELES CITY COUNCIL MEETING — September 2, 2025 The Mayor recessed the meeting for a break at 7:30 p.m. The meeting reconvened at 7 :37 p.m. 2. City Council Application Appointment Process — Position #7 The Mayorintroduced this portion of the meeting and shared her computerscreen that displayed a rank choice voting chart, and asked each Council memberto rank the three candidates by preference, first, second and third. Schromen- Wawrin spoke to the agenda item. Council each stated their candidates in order: Carr: Jon, Christy, Laurel Miller: Jon, Christy, Laurel Schromen-Wawrin: Laurel, Jon, Christy Schwab: Jon, Christy, Laurel Suggs: Jon, Laurel, Christy Dexter: Jon, Christy, Laurel The Mayor announced that Jon Hamilton had been recognized as first preference by 5 Council members. It was moved by Schromen-Wawrin and seconded by Suggs to: Appoint Jon Hamilton to Council position #7. Mayor Dexter suggested that the swearing in take place on September 3, or soon thereafter. Council discussed the suggestion. The final motion considered by the City Council: Appoint Jon Hamilton to the City Council Position #7, and to conduct the swearing in/Oath of Office on September 3rd, or soon thereafter, but prior to the September 19 meeting. Motion carried 6-0. 3. Discussion and Possible Action Related to Recent Actions Taken by the Border Patrol Office Council member Schromen-Wawrin spoke to the late agenda item. It was moved by Schromen-Wawrin and seconded by Carr to: Direct staff to provide in the next City Council packet a list of connections the City of Port Angeles has with ICE (Immigration and Customs Enforcement) and CBP (Customs and Border Protection), and clarify which connections from the City interact with which DHS component(s) (ICE and/or CBP), and where the City interacts with ICE, clarify which ICE operational directorate(s) are involved (e.g., ERO), and where the City interacts with CBP clarify which CBP enforcement arm: the Office of Border Patrol (OBP), Office of Field Operations (OFO; aka 'Customs'), and/or the Office of Air and Marine (OAM). Motion carried 6-0. Council discussion continued. It was moved by Carr and seconded by Schromen-Wawrin to: Direct the Mayorand City Managerto write and send a letterto our Federal delegation and Governor's Office regarding the recent actions of the Port Angeles ICE and CBP and ask to be informed about the outcomes of any investigations that occur at the Federal or State level. Motion carried 5-1 with Schwab opposed. CITY COUNCIL REPORTS Council member Miller spoke about point -in -time count figures and suggested that a shelter representative come to a meeting and speak to the count and the challenges they face. Deputy MayorCarr spoke about attendance at a Clallam Transit System meeting and provided updates from a recent Williams Shore Memorial Pool meeting including information related to family memberships and provided a Lodging Tax Advisory Committee update on applications submitted for destination marketing. Council member Schromen-Wawrin spoke about topics related to federal issues, housing, capacity and infrastructure. Council member Schwab spoke about attendance at Comprehensive Plan stakeholderand Washington Collaborative Elected Leaders Institute meetings, participation in a comprehensive economic development strategy for the North Page 4of5 October 7, 2025 E - 4 PORT ANGELES CITY COUNCIL MEETING — September 2, 2025 Olympic Development Council, an upcoming ride -along with the police department, and an upcoming interview for a position on the Lodging Tax Advisory Committee, and shared the Olympic Peninsula Tourism Commission meeting had been rescheduled. Council member Suggs spoke about a William Shore Memorial Pool meeting and provided updates on potential expansion of childcare services and spoke about participation at an event alongside members of at a Save Our Wild Salmon. Mayor Dexter spoke about a Clallam Transit System meeting and their services. No other reports were given. INFORMATION Manager West thanked the Council Candidates fortheir willingness to serve and reminded Council of an upcoming joint meeting with the Board of County Commissioners regarding the Joint Public Safety Facility. SECOND PUBLIC COMMENT John Ralston, city resident, spoke about stoplights, crosswalks, and intersections. Eliza Good, city resident, spoke about a recent event that involved ICE agents and current events. James Taylor, city resident, spoke about the need for City oversight. Gayle Brauner, city resident, spoke about actions by community members during a recent protest. Glenn Barbieri, city resident, spoke about current affairs and provided updates on personal endeavors. Ellen Menshew, thanked Council for addressing the late item, recognized the passing of Gene Turner, and recognized the Council candidates for their willingness to serve. Jesse Banks, spoke about homeless challenges and concerns. ADJOURNMENT There being no further business to come before the Council, the Mayor adjourned the meeting at 9:26 p.m. Kate Dexter, Mayor Minutes were approved on: Page 5 of 5 Kari Martinez -Bailey, City Clerk October 7, 2025 E - 5 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor A/R MISCELLANEOUS REFUNDS DEPARTMENT OF REVENUE US BANK CORPORATE PAYMENT SYSTEM WASHINGTON (DOL), STATE OF Division Total: Department Total: OLYMPIC PRINTERS INC Mayor & Council Division Total: Legislative Department Total: US BANK CORPORATE PAYMENT SYSTEM City Manager Division Total: US BANK CORPORATE PAYMENT SYSTEM Human Resources Division Total: CIVICPLUS LEMAY MOBILE SHREDDING US BANK CORPORATE PAYMENT SYSTEM Description LINDSTROM, MARY EXCISE TAX RETURNS -AUGUST EXCISE TAX RETURNS -AUGUST Boots -New Hire -Judd Tactical Belts (4)-CRT Ne ID Harnesses (2)-K9s Fozz CITY CREDIT CARD PMT CITY CREDIT CARD JULY 2025 CPLS JUNE 2025 CPLS SUPPLIES Shredding Sery Subscr APA Mbmsp-N West Office supplies-CMO Shredding Sery Subscr AWC Reg-L Ingraham COMMUNICATIONS/MEDIA SERV OFFICE MACHINES & ACCESS Light Rail-KMB/AW Strait Shot Bus-KMB/AW CISCO Subscr WMCA Mbmsp-KMB City Clerk Division Total: City Manager Department Total: US BANK CORPORATE PAYMENT Webinar-Personal Svs-Carr SYSTEM Finance Administration Division Total: DEPARTME EXCISE TAX RETURNS -AUGUST Account Number 001-0000-213.10-90 001-0000-237.00-00 001-0000-237.30-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-213.10-95 001-0000-213.10-95 001-0000-229.60-00 001-0000-229.60-00 001-1160-511.31-01 001-1210-513.41-50 001-1210-513.49-01 001-1210-513.31-01 001-1210-513.41-50 001-1220-516.43-10 001-1230-514.41-50 001-1230-514.41-50 001-1230-514.43-10 001-1230-514.43-10 001-1230-514.42-10 001-1230-514.49-01 001-2020-514.43-10 001-2023-514.44-50 Amount 500.00 259.18 358.58 (17.35) (72.00) (59.54) (35,181.56) 25,801.13 354.00 369.00 ($7,688.56) ($7,688.56) 224.33 $224.33 $224.33 273.05 472.25 25.02 273.05 $1,043.37 $550.00 2,221.00 424.75 6.00 20.00 419.27 100.00 $3,191.02 $4,784.39 $40.00 334.71 Page 1 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E - 6 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 17.03 FURNITURE, OFFICE 001-2023-514.31-01 1,414.61 WASHINGTON (AUDITOR), STATE FINANCIAL SERVICES 001-2023-514.41-50 13,284.05 OF Accounting Division Total: $15,050.40 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2025-514.31-01 2,176.91 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 001-2025-514.31-01 379.89 US BANK CORPORATE PAYMENT EV charging acct replenis 001-2025-514.31-01 50.00 SYSTEM Branch Cash Forwarding ba 001-2025-514.31-01 153.00 Customer Service Division Total: $2,759.80 QUADIENT RENTAL/LEASE EQUIPMENT 001-2070-518.45-30 2,383.67 Reprographics Division Total: $2,383.67 Finance Department Total: $20,233.87 CLALLAM CNTY COMMISSIONER'S SUPPLIES 001-3012-598.51-23 94,104.25 OFFICE Jail Contributions Division Total: $94,104.25 US BANK CORPORATE PAYMENT WSAMA Conf Class (2)-W BI 001-3030-515.43-10 104.00 SYSTEM Refund-Lodging-C Cowgill 001-3030-515.43-10 (252.42) Refund-Lodging-W Bloor 001-3030-515.43-10 (252.42) Lunch-Bloor/Cowgill 001-3030-515.43-10 63.32 Lodging-Bloor 001-3030-515.43-10 325.07 Lodging-Cowgill 001-3030-515.43-10 302.75 Lunch-Bloor/Cowgill 001-3030-515.43-10 41.41 WAPRO Conf Reg-J Molay 001-3030-515.43-10 65.00 WAPRO Conf Reg-J Roberts 001-3030-515.43-10 65.00 City Attorney Division Total: $461.71 r City Attorney Department Total: $94,565.96 LAMINAR LAW PLLC MISC PROFESSIONAL SERVICE 001-4060-558.41-50 825.00 MAKERS ARCHITECTURE & URBAN CONSULTING SERVICES 001-4060-558.41-50 12,237.50 DESIGN US BANK CORPORATE PAYMENT AICP One Path Reg-C Bonse 001-4060-558.43-10 305.00 SYSTEM Planning Division Total: $13,367.50 US BANK CORPORATE PAYMENT EV charging acct replenis 001-4071-558.31-01 20.00 SYSTEM Grammarly Subscr-S Cartme 001-4071-558.49-01 156.82 Grammarly Subscr-J Anders 001-4071-558.49-01 156.82 Page 2 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E - 7 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor US BANK CORPORATE PAYMENT SYSTEM Description Office supplies Safety boots-S Cartmel Office supplies Document frames (7) Economic Development Division Total: Community Development Department Total: MISC TRAVEL J VIADA-CONF Police Administration Division Total: CLALLAM CNTY SHERIFF'S DEPT RENTAL OR LEASE SERVICES DELL MARKETING LP MISC TRAVEL US BANK CORPORATE PAYMENT SYSTEM Investigation Division Total: CLALLAM CNTY SHERIFF'S DEPT DR. PANZA LLC LINCOLN STREET STATION MISC EMPLOYEE EXPENSE REIMBURSEMENT MISC TRAVEL RENTAL OR LEASE SERVICES COMPUTER HARDWARE&PERIPHE J POWLESS-NORTH STAR SYMP J ORDONA-OHIA CONF R CAMERON-OHIA CONF Lodging- J Powless LEEDA ELI Reg-K Malone Lodging-J Hooper-Wenatche Airport Parking-K Malone WHIA Reg-E Hollis OHIA Reg-K Malone OHIA Reg-T Dropp OHIA Reg-R Cameron Ferry ticket-J Hooper -Wen Patrol car fuel-J Hooper Lodging-K Malone-EVAWI Lodging-K Malone-LEEDA RENTAL OR LEASE SERVICES RENTAL OR LEASE SERVICES HEALTH RELATED SERVICES SHIPPING AND HANDLING SHIPPING AND HANDLING K9 SOLO FOOD REIMBURSEMEN D MILLER-WACE FALL CONF Account Number 001-4071-558.31-01 001-4071-558.31-01 001-4071-558.31-01 001-4071-558.31-01 001-5010-521.43-10 001-5021-521.49-90 001-5021-521.49-90 001-5021-521.31-01 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5022-521.49-90 001-5022-521.49-90 001-5022-521.41-50 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.49-80 001-5022-521.43-10 Amount 18.61 199.29 266.10 42.91 $860.55 $14,228.05 85.00 $85.00 7,500.00 4,918.12 2,621.08 136.00 405.80 221.00 538.52 795.00 89.80 87.20 450.00 395.00 395.00 395.00 18.65 56.71 450.34 733.15 $20,206.37 13,500.00 4,918.12 335.00 68.73 100.05 108.89 359.50 Page 3 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E - 8 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor MISC TRAVEL OLYMPIC MEDICAL CENTER SYMBOLARTS, LLC US BANK CORPORATE PAYMENT SYSTEM WASHINGTON AUDIOLOGY SVCS INC Patrol Division Total: OLYMPIC PRINTERS INC PRI MANAGEMENT GROUP SEW WHAT SWAIN'S GENERAL STORE INC US BANK CORPORATE PAYMENT SYSTEM Description R BOWER -WAGE FALL CONF HEALTH RELATED SERVICES POLICE EQUIPMENT & SUPPLY Holsters (2)-CRT New Memb WSPCA Conf Reg-W Fairbank Duty Belt Items (4)-CRT N Small Tac Plates (2)-CRT NTOA Reg-J Powless Ferry ticket-J Hooper -Wen Transportation cab fee-K License fee-veh #2510 License fee-veh #2511 License fee-veh #2512 License fee-veh #2520 Tactical Belts (4)-CRT Ne ID Harnesses (2)-K9s Fozz WSPCA Mbmsp-K McKnight WSPCA Mbmsp-L Emery CONSULTING SERVICES OFFICE SUPPLIES, GENERAL AUTO SHOP EQUIPMENT & SUP CLOTHING & APPAREL MISCELLANEOUS SERVICES SHOES AND BOOTS Refund-Lodging-K Butler Color File Folders (3 bx) Lodging-L Serrato WAPRO Conf Reg-K MacArthu WAPRO Mbmsp-K MacArthur Language Proficiency Test LEIRA Mbmsp-L Serrato Headphones (1)-Records Headphones (1)-Records Account Number 001-5022-521.43-10 001-5022-521.49-90 001-5022-521.31-11 001-5022-521.31-11 001-5022-521.49-80 001-5022-521.31-11 001-5022-521.31-11 001-5022-521.43-10 001-5022-521.43-10 001-5022-521.43-10 001-5022-521.45-21 001-5022-521.45-21 001-5022-521.45-21 001-5022-521.45-21 001-5022-521.31-11 001-5022-521.49-80 001-5022-521.49-80 001-5022-521.49-80 001-5022-521.49-90 001-5029-521.31-01 001-5029-521.43-10 001-5029-521.31-11 001-5029-521.31-11 001-5029-521.31-01 001-5029-521.43-10 001-5029-521.31-01 001-5029-521.43-10 001-5029-521.43-10 001-5029-521.49-01 001-5029-521.31-01 001-5029-521.49-01 001-5029-521.31-01 001-5029-521.31-01 Amount 119.00 252.00 176.96 156.70 757.96 102.12 129.32 1,492.00 18.65 69.75 63.09 63.09 63.09 63.09 873.00 728.54 51.80 51.80 108.60 $24,730.85 208.00 313.25 365.12 168.08 35.84 (1,324.40) 44.91 170.82 95.00 25.00 129.00 50.00 22.85 25.13 Page 4 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E - 9 s� 0F City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Headphones (1)-Records 001-5029-521.31-01 34.85 SYSTEM WAPRO Conf Reg-C Jacobi 001-5029-521.43-10 65.00 Records Division Total: $428.45 Police Department Total: $45,450.67 LINCOLN STREET STATION EXTERNAL LABOR 001-6010-522.31-01 15.72 EXTERNAL LABOR 001-6010-522.31-01 23.45 MISC EMPLOYEE EXPENSE RISK MGT + ENGLISH COMP 001-6010-522.43-10 1,417.80 REIMBURSEMENT PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-6010-522.31-01 21.78 US BANK CORPORATE PAYMENT Starlink internet-monthly 001-6010-522.42-12 250.00 SYSTEM SAT Phones/Equipment 001-6010-522.42-10 566.44 Celebration cake-Muir/Wal 001-6010-522.31-01 24.99 Spiral binding coils (50p 001-6010-522.31-01 21.22 Clasp Envelopes (100) 001-6010-522.31-01 15.71 Coffee/snacks-Officer Sta 001-6010-522.31-01 28.51 EOC Supplies -Sharpies (24 001-6010-522.31-01 35.97 EOC Supplies -Easel pads ( 001-6010-522.31-01 578.67 ZIEGLER APPAREL CLOTHING & APPAREL 001-6010-522.31-01 160.08 Fire Administration Division Total: $3,160.34 CLALLAM CNTY FIRE DISTRICT 3 EQUIP. MAINT. AUTO,TRUCK 001-6020-522.45-21 548.42 INDUSTRIAL SCIENTIFIC MISCELLANEOUS SERVICES 001-6020-522.41-50 395.03 CORPORATION US BANK CORPORATE PAYMENT Business cards -Cap Montan 001-6020-522.31-02 78.39 SYSTEM Portable radio batteries 001-6020-522.31-14 784.61 UTV helmets -size XXL 001-6020-522.35-01 97.73 Decaling-Brush 11 001-6020-522.35-01 1,769.63 Boots -New Hire -Judd 001-6020-522.31-11 212.35 Rocker switches (6pk)-bru 001-6020-522.35-01 36.04 Wildland Fire Packs (13) 001-6020-522.35-01 2,572.48 Toggle switch -brush truck 001-6020-522.35-01 18.50 WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 001-6020-522.49-90 651.60 INC Fire Suppression Division Total: $7,164.78 US BANK CORPORATE PAYMENT Fire helmet -OSHA complian 001-6030-522.31-01 322.20 SYSTEM ZIEGLER APPAREL CLOTHING & APPAREL 001-6030-522.31-01 106.72 Page 5 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-10 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount Fire Prevention Division Total: $428.92 LINCOLN STREET STATION SHIPPING AND HANDLING 001-6045-522.31-01 15.41 US BANK CORPORATE PAYMENT Lodging-D Sharp 001-6045-522.43-10 873.66 SYSTEM Snacks-IFSAC Training 001-6045-522.31-01 25.80 Snacks-IFSAC Training 001-6045-522.31-01 7.99 Snacks-IFSAC Training 001-6045-522.31-01 15.98 Office furniture/equip-T 001-6045-522.31-01 2,481.30 Snacks-IFSAC Training 001-6045-522.31-01 38.03 Lodging-T Gage 001-6045-522.43-10 1,386.84 WA STATE DOT -STATE FERRIES HUMAN SERVICES 001-6045-522.43-10 56.65 ZIEGLER APPAREL CLOTHING & APPAREL 001-6045-522.31-01 266.81 Fire Training Division Total: $5,168.47 SWAIN'S GENERAL STORE INC SUPPLIES 001-6050-522.48-10 25.84 Facilities Maintenance Division Total: $25.84 Fire Department Total: $15,948.35 DELL MARKETING LP COMPUTER HARDWARE&PERIPHE 001-7010-532.31-60 2,052.37 MISC TRAVEL T HAYES-TRAFFIC MGMT TRAI 001-7010-532.43-10 290.10 A JONES-IACC CONF 2025 001-7010-532.43-10 136.00 J JENKINS-WAGISA CONFEREN 001-7010-532.43-10 1,221.30 US BANK CORPORATE PAYMENT Toner cartridge-Eng 001-7010-532.31-01 212.24 SYSTEM PRA Virtual Wkshp-J Toth 001-7010-532.43-10 140.00 Airport Parking -A Hood 001-7010-532.43-10 128.34 Public Works Admin. Division Total: $4,180.35 Public Works & Utilities Department Total: $4,180.35 AMAZON CAPITAL SERVICES HAND TOOLS ,POW&NON POWER 001-8050-536.31-20 10.88 SHIPPING AND HANDLING 001-8050-536.31-20 7.61 ANGELES MILLWORK & LUMBER SUPPLIES 001-8050-536.31-20 77.89 HARDWARE,AND ALLIED ITEMS 001-8050-536.31-20 207.78 EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 13.51 SUPPLIES 001-8050-536.31-20 102.65 DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST 001-8050-536.44-50 0.01 OLYMPIC LAUNDRY & DRY RAGS,SHOP TOWELS,WIPING 001-8050-536.31-01 21.78 CLEANERS Ocean View Cemetery Division Total: $442.11 ANGELES MILLWORK & LUMBER LUMBER& RELATED PRODUCTS 001-8080-576.31-20 Page 6 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E - II !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 248.74 SUPPLIES 001-8080-576.31-20 54.83 SUPPLIES 001-8080-576.31-20 55.56 SUPPLIES 001-8080-576.31-20 53.70 SUPPLIES 001-8080-576.31-20 130.79 EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 8.28 SUPPLIES 001-8080-576.31-20 235.94 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 72.17 ROADSIDE,GRNDS,REC, PARK 001-8080-576.31-40 71.74 OLYMPIC LAUNDRY & DRY RAGS,SHOP TOWELS,WIPING 001-8080-576.31-01 54.45 CLEANERS OLYMPIC STATIONERS INC EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 22.87 RODDA PAINT CO EQUIP MAINT & REPAIR SERV 001-8080-576.31-20 287.15 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 34.78 US BANK CORPORATE PAYMENT Signs (6)-Pesticide Stora 001-8080-576.31-20 93.08 SYSTEM WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 001-8080-576.49-90 544.00 INC Parks Facilities Division Total: $2,041.98 Parks & Recreation Department Total: $2,484.09 HD SUPPLY FKA HOME DEPOT PRO JANITORIAL SUPPLIES 001-8131-518.31-01 189.70 HI -TECH SECURITY ELECTRICAL EQUIP & SUPPLY 001-8131-518.48-10 418.05 MISC EMPLOYEE EXPENSE SPENCER, MIKE. BLDG MATER 001-8131-518.31-20 21.71 REIMBURSEMENT SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 11.04 WALTER E NELSON CO BUILDING MAINT&REPAIR SER 001-8131-518.31-01 157.38 BUILDING MAINT&REPAIR SER 001-8131-518.31-20 13.33 Central Svcs Facilities Division Total: $811.21 Facilities Maintenance Department Total: $811.21 General Fund Fund Total: $195,222.71 OLYMPIC PENINSULA VISITOR MISC PROFESSIONAL SERVICE 101-1430-557.41-50 7,000.0� BUREAU PENINSULA ADVENTURE SPORTS MISCELLANEOUS SERVICES 101-1430-557.41-50 1,000.00 PORT ANGELES CHAMBER OF MISC PROFESSIONAL SERVICE 101-1430-557.41-50 18,808.65 COMM Lodging Excise Tax Division Total: $26,808.65 Lodging Excise Tax Department Total: $26,808.65 Page 7 of 23 Oct 1, 2025 7:57:53 AM October 7, 2025 E - 12 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Lodging Excise Tax Fund Total: US BANK CORPORATE PAYMENT Repair parts-veh #1441 SYSTEM Division Total: Department Total: AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL ANGELES MILLWORK & LUMBER PAINTS, COATI NGS,WALLPAPER BAILEY SIGNS & GRAPHICS CLALLAM CNTY PUBLIC WORKS DEPT LAKESIDE INDUSTRIES INC NAPA AUTO PARTS OFFICE DEPOT PUD #1 OF CLALLAM COUNTY SWAIN'S GENERAL STORE INC TRAFFIC LOGIX CORPORATION US BANK CORPORATE PAYMENT SYSTEM JANITORIAL SUPPLIES BUILDER'S SUPPLIES BUILDER'S SUPPLIES LUMBER& RELATED PRODUCTS SIGNS, SIGN MATERIAL CONSTRUCTION SERVICES,TRA ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT AUTO & TRUCK MAINT. ITEMS PAPER (OFFICE,PRINT SHOP) MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE CLOTHING ACCESSORIES(SEE ELECTRONIC COMPONENTS SUPPLIES Repair parts-veh #1441 MKE Bristle brush/trimmer PW surface cleaner-downto WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES INC Street Division Total: Public Works -Street Department Total: Street Fund Total: CENTURYLINK 09-05 A/C 300539444 CENTURYLINK-QWEST 09-03 A/C 333809527 Account Number 102-0000-237.00-00 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-25 102-7230-542.48-10 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.47-10 102-7230-542.47-10 102-7230-542.47-10 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.41-50 102-7230-542.45-21 102-7230-542.35-01 102-7230-542.35-01 102-7230-542.49-90 107-5160-528.42-11 107-5160-528.42-11 Amount $26,808.65 (39.95) ($39.95) ($39.95) 101.42 59.20 23.04 30.97 20.65 39.07 816.75 11, 345.20 650.09 4,656.03 518.72 5,639.02 97.99 50.08 21.96 15.09 23.20 183.63 41.35 1,960.20 488.83 487.87 163.32 289.60 $27,723.28 $27,723.28 $27,683.33 78.44 268.46 Page 8 of 23 Oct 1, 2025 7:57:53 AM October 7, 2025 E - 13 °,w City of Port Angeles !► City Council Expenditure Report 24 Between Sep 13, 2025 and Sep 26, 2025 Vendor CLALLAM CNTY SHERIFF'S DEPT MISC TRAVEL QUILL CORPORATION REINHOLD, BEVERLY US BANK CORPORATE PAYMENT SYSTEM WA STATE PATROL WAPRO WASHINGTON AUDIOLOGY SVCS INC Pencom Division Total: Pencom Department Total: Pencom Fund Total: GOODMAN SANITATION LAMINAR LAW PLLC Description MISC PROFESSIONAL SERVICE S CRAIG-WA ST PUBLIC ED S A ZIFER-RIDE ALONG W/ WES JANITORIAL SUPPLIES SECURITY, FIRE,SAFETY SERV Cabinet File Rail Clips ( WAPRO Conf Reg-M O'Connor WAPRO Conf Reg-S Craig Natl Conf Reg-K Hatton WAPRO Mbmsp-C Schraeder Secondary Internet Access Ferry ticket-S Jensen Ferry tickets (4)-Hicks/W Compressed Air (1)-PenCom Batteries (1 pk)/Highlight COMPUTER SOFTWARE FOR MIN HUMAN SERVICES Account Number 107-5160-528.41-50 107-5160-528.43-11 107-5160-528.43-10 107-5160-528.31-01 107-5160-528.41-50 107-5160-528.31-01 107-5160-528.43-10 107-5160-528.43-10 107-5160-528.43-11 107-5160-528.43-10 107-5160-528.42-12 107-5160-528.43-11 107-5160-528.43-11 107-5160-528.31-01 107-5160-528.31-01 107-5160-528.41-50 107-5160-528.43-10 Amount 8,399.78 328.20 87.60 44.40 250.00 8.70 65.00 65.00 595.00 25.00 290.00 20.50 103.05 81.76 48.12 1,200.00 220.00 CONSULTING SERVICES 107-5160-528.49-90 144.80 EQUIP MAINT & REPAIR SERV EQUIP MAINT & REPAIR SERV MISC PROFESSIONAL SERVICE Code Enforcement Division Total: Criminal Justice Department Total: Code Compliance Enforcmt Fund Total: AXON ENTERPRISE, INC. PHOTOGRAPHIC EQUIPMENT Homeland Security Division Total: Public Safety Projects Department Total: DAY WIRELESS SYSTEMS PW CONSTRUCTION & RELATED WENGLER SURVEYING & MAPPING ENGINEERING SERVICES Misc Parks Projects Division Total: Capital Proj-Parks & Rec Department Total: 175-5260-524.41-50 175-5260-524.41-50 175-5260-524.41-50 310-5950-594.65-10 310-8985-594.65-10 310-8985-594.65-10 $12,323.81 $12,323.81 $12,323.81 125.55 125.55 765.00 $1,016.10 $1,016.10 $1,016.10 11,382.13 $11,382.13 $11,382.13 1,410.00 4,600.00 $6,010.00 $6,010.00 Page 9 of 23 Oct 1, 2025 7:57:53 AM October 7, 2025 E - 14 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount Capital Improvement Fund Total: $17,392.13 INTERWEST CONSTRUCTION, INC. PW CONSTRUCTION & RELATED 312-7930-595.65-10 9,309.34 PARAMETRIX INC CONSULTING SERVICES 312-7930-595.65-10 1,896.56 CONSULTING SERVICES 312-7930-595.65-10 510.38 TRANSPO GROUP CONSULTING SERVICES 312-7930-595.65-10 4,070.00 GF-Street Projects Division Total: $15,786.28 Capital Projects -Pub Wks Department Total: $15,786.28 Transportation Benefit Fund Total: $15,786.28 CED/CONSOLIDATED ELEC DIST ELECTRICAL CABLES & WIRES 401-0000-141.42-00 7,339.86 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 78.22 FINAL BILL REFUND 401-0000-122.10-99 6.58 FINAL BILL REFUND 401-0000-122.10-99 17.95 FINAL BILL REFUND 401-0000-122.10-99 21.84 FINAL BILL REFUND 401-0000-122.10-99 23.80 FINAL BILL REFUND 401-0000-122.10-99 23.80 FINAL BILL REFUND 401-0000-122.10-99 26.88 FINAL BILL REFUND 401-0000-122.10-99 31.52 FINAL BILL REFUND 401-0000-122.10-99 31.55 FINAL BILL REFUND 401-0000-122.10-99 38.24 FINAL BILL REFUND 401-0000-122.10-99 42.81 FINAL BILL REFUND 401-0000-122.10-99 44.72 FINAL BILL REFUND 401-0000-122.10-99 50.02 FINAL BILL REFUND 401-0000-122.10-99 67.79 FINAL BILL REFUND 401-0000-122.10-99 69.00 FINAL BILL REFUND 401-0000-122.10-99 74.25 FINAL BILL REFUND 401-0000-122.10-99 74.25 FINAL BILL REFUND 401-0000-122.10-99 76.24 FINAL BILL REFUND 401-0000-122.10-99 98.43 FINAL BILL REFUND 401-0000-122.10-99 139.21 FINAL BILL REFUND 401-0000-122.10-99 160.08 FINAL BILL REFUND 401-0000-122.10-99 204.88 FINAL BILL REFUND 401-0000-122.10-99 282.16 FINAL BILL REFUND 401-0000-122.10-99 292.90 FINAL BILL REFUND 401-0000-122.10-99 293.88 FINAL BILL REFUND 401-0000-122.10-99 315.66 Page 10 of 23 Oct 1, 2025 7:57:53 AM October 7, 2025 E - 15 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor MISC UTILITY DEPOSIT REFUNDS Division Total: Department Total: US BANK CORPORATE PAYMENT SYSTEM Engineering -Electric Division Total: BPA-POWER WIRES EES CONSULTING INC GEOGRAPHIC TECHNOLOGIES GROUP NORTHWEST PUBLIC POWER ASSN WA5 APPAREL COMPANY Power Systems Division Total: AMAZON CAPITAL SERVICES BORDER STATES INDUSTRIES INC Description Account Number FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL CREDIT-1215 MSTR 1 401-0000-122.10-99 FINAL CREDIT-1215 MSTR 4 401-0000-122.10-99 OVERPAYMENT-2310 S LAUREL 401-0000-122.10-99 FINAL CREDIT-108 S RACE 401-0000-122.10-99 FINAL CREDIT-603 E 10TH 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 FINAL CREDIT-928 LAUR #4 401-0000-122.10-99 FINAL BILL REFUND 401-0000-122.10-99 OVERPAYMENT-115 RACE ST E 401-0000-122.10-99 Lodging-S Saiz 401-7111-533.43-10 Lodging-V Smith 401-7111-533.43-10 Lodging/Parking-J Niebors 401-7111-533.43-10 ELECTRICAL EQUIP & SUPPLY 401-7120-533.33-10 CONSULTING SERVICES 401-7120-533.49-01 COMPUTER HARDWARE&PERIPHE 401-7120-533.41-50 HUMAN SERVICES HUMAN SERVICES CLOTHING & APPAREL MARKERS, PLAQUES,SIGNS OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY 401-7120-533.43-10 401-7120-533.43-10 401-7120-533.31-01 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.35-01 Amount 326.51 345.85 573.35 965.01 1,054.76 2,096.74 1.78 266.75 159.79 28.70 47.45 73.87 116.22 146.80 298.92 37.09 22.79 74.06 $16,562.96 $16,562.96 849.60 849.60 904.12 $2,603.32 476,361.00 591.54 4,527.25 380.00 235.00 45.74 $482,140.53 15.64 117.97 1,137.31 Page 11 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-16 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor Description CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST DR. PANZA LLC HEALTH RELATED SERVICES FEDERAL EXPRESS CORP SHIPPING CHARGES HARTNAGEL BUILDING SUPPLY INC FOUNDRY CASTINGS,EQUIP. INDUSTRIAL SCIENTIFIC MISCELLANEOUS SERVICES CORPORATION KENNEDY, STEPHEN H. BLANKET PURCHASE ORDER LUTZCO. INC. FIRE PROTECTION EQUIP/SUP MATT'S TOOLS USA, LLC MCMASTER-CARR SUPPLY CO MISC TRAVEL PACIFIC OFFICE EQUIPMENT INC PLATT ELECTRIC SUPPLY INC PUGET SOUND HARDWARE, INC ROHLINGER ENTERPRISES INC THURMAN SUPPLY US BANK CORPORATE PAYMENT SYSTEM FIRE PROTECTION EQUIP/SUP ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY T PEPPARD-ELEC INSPECTORS JANITORIAL SUPPLIES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS TESTING&CALIBRATION SERVI ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Wire racks -warehouse (2) Wire racks -warehouse (5) WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES INC WESTERN SYSTEMS, INC ELECTRICAL EQUIP & SUPPLY Electric Operations Division Total: Public Works -Electric Department Total: Electric Utility Fund Total: AMAZON CAPITAL SERVICES CLOTHING ACCESSORIES(SEE COMPUTERS,DP & WORD PROC COMPUTERS,DP & WORD PROC OFFICE SUPPLIES, GENERAL Page 12 of 23 October 7, 2025 Account Number 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.44-50 401-7180-533.49-90 401-7180-533.42-10 401-7180-533.34-02 401-7180-533.41-50 401-7180-533.45-30 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.43-10 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.35-01 401-7180-533.34-02 401-7180-533.35-01 401-7180-533.35-01 401-7180-533.49-90 401-7180-533.34-02 402-7380-534.31-01 402-7380-534.31-01 402-7380-534.31-01 402-7380-534.31-01 Amount 270.69 716.06 43,287.64 210.00 66.16 12.48 395.02 19,480.64 119.94 214.79 72.63 62.06 694.87 331.16 18.03 387.41 117.26 143.42 449.80 988.54 300.56 6.11 435.58 1,088.95 579.20 313.18 $72,033.10 $556,776.95 $573,339.91 126.58 1,560.36 588.04 101.43 Oct 1, 2025 7:57:53 AM E-17 s� 0F City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount AMAZON CAPITAL SERVICES PW CONSTRUCTION & RELATED 402-7380-534.31-20 280.69 AMERICAN WATER WORKS ASSN MEMBERSHIPS 402-7380-534.49-01 276.00 ANGELES MILLWORK & LUMBER ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 9.51 CLALLAM CNTY DEPT OF HEALTH MISC PROFESSIONAL SERVICE 402-7380-534.41-50 677.00 MISC PROFESSIONAL SERVICE 402-7380-534.41-50 564.00 DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST 402-7380-534.44-50 29,509.62 FASTENAL INDUSTRIAL PAINTS,COATINGS,WALLPAPER 402-7380-534.31-01 1,012.23 FEDERAL EXPRESS CORP SHIPPING CHARGES 402-7380-534.42-10 121.27 HARTNAGEL BUILDING SUPPLY INC PUMPS & ACCESSORIES 402-7380-534.35-01 456.11 PLATT ELECTRIC SUPPLY INC HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 45.73 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 759.10 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 76.54 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 22.80 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7380-534.47-10 53.56 MISC PROFESSIONAL SERVICE 402-7380-534.47-10 153.66 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 333.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 333.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 45.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 45.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 288.00 THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-01 248.07 PIPE FITTINGS 402-7380-534.31-20 224.69 PIPE FITTINGS 402-7380-534.31-20 67.38 PIPE FITTINGS 402-7380-534.31-20 30.14 PIPE FITTINGS 402-7380-534.31-20 22.75 TMG SERVICES INC WATER SEWAGE TREATMENT EQ 402-7380-534.35-01 533.46 WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 402-7380-534.49-90 325.80 INC Water Division Total: $38,890.52 ANGELES MILLWORK & LUMBER ROOFING MATERIALS 402-7382-534.31-20 79.17 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 402-7382-534.47-10 56.41 Industrial Water Treatmnt Division Total: $135.58 Public Works -Water Department Total: $39,026.10 Water Utility Fund Total: $39,026.10 EXCISE TAX RETURNS -AUGUST 403-0000-237.00-00 Page 13 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-18 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number NCL NORTH CENTRAL CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 LABORATORIES Division Total: Department Total: AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 403-7480-535.31-01 PW CONSTRUCTION & RELATED 403-7480-535.31-20 ANGELES MILLWORK & LUMBER WELDING EQUIPMENT/SUPPLY 403-7480-535.35-01 AQUATIC INFORMATICS COMPUTERS,DP & WORD PROC. 403-7480-535.48-02 BAXTER AUTO PARTS #15 WELDING EQUIPMENT/SUPPLY 403-7480-535.31-01 CLALLAM COOPERATIVE ASSN INC AGRICULTURAL EQUIP&IMPLEM 403-7480-535.31-20 AGRICULTURAL EQUIP&IMPLEM 403-7480-535.31-20 AGRICULTURAL EQUIP&IMPLEM 403-7480-535.31-20 AGRICULTURAL EQUIP&IMPLEM 403-7480-535.31-20 DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST 403-7480-535.44-50 FASTENAL INDUSTRIAL FOODS: STAPLE GROCERY 403-7480-535.31-20 FEDERAL EXPRESS CORP SHIPPING CHARGES 403-7480-535.42-10 FERGUSON ENTERPRISES INC AUTO & TRUCK MAINT. ITEMS 403-7480-535.31-20 GRAINGER JANITORIAL SUPPLIES 403-7480-535.31-01 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 NCL NORTH CENTRAL CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 LABORATORIES PETROCARD, INC POLYDYNEINC SHERWIN-WILLIAMS COMPANY, THE SWAIN'S GENERAL STORE INC ULINE, INC FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 WATER&SEWER TREATING CHEM 403-7480-535.31-05 PAINTS,COATINGS,WALLPAPER 403-7480-535.31-20 PAINTING EQUIPMENT & ACC LAWN MAINTENANCE EQUIP MACHINERY & HEAVY HRDWARE FASTENERS, FASTENING DEVS HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 403-7480-535.35-01 403-7480-535.31-01 403-7480-535.31-20 403-7480-535.31-01 Amount (59.94) ($7.06) ($7.06) 101.42 280.69 107.26 1,697.30 117.09 (105.84) (105.84) 264.62 264.62 22,535.05 116.49 35.56 226.32 123.17 360.96 68.42 31.08 380.09 87.82 20.08 733.43 1,007.28 1,952.57 3,986.74 227.33 77.75 34.82 99.60 59.78 563.45 Page 14 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-19 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor US BANK CORPORATE PAYMENT SYSTEM WASHINGTON AUDIOLOGY SVCS INC WESTERN STEEL Description Lodging- H Carlseen Railroad ties -shore up ho CONSULTING SERVICES METALS, BARS, PLATES, RODS METALS, BARS, PLATES, RODS Wastewater Division Total: Public Works -Wastewater Department Total: Wastewater Utility Fund Total: A/R MISCELLANEOUS REFUNDS THATCHER, TOM & RITA DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST Division Total: Department Total: AMAZON CAPITAL SERVICES JANITORIAL SUPPLIES DEPARTMENT OF REVENUE HERMANN BROS LOGGING & CONST MISC EMPLOYEE EXPENSE REIMBURSEMENT NAPA AUTO PARTS SWAIN'S GENERAL STORE INC WA STATE DEPARTMENT OF ECOLOGY WALTER E NELSON CO WASHINGTON AUDIOLOGY SVCS INC SW - Transfer Station Division Total: AMAZON CAPITAL SERVICES DEPARTMENT OF REVENUE REHRIG PACIFIC COMPANY, INC SWAIN'S GENERAL STORE INC WASHINGTON AUDIOLOGY SVCS INC Solid Waste -Collections Division Total OFFICE SUPPLIES, GENERAL EXCISE TAX RETURNS -AUGUST ROADSIDE,GRNDS,REC, PARK MISCELLANEOUS SERVICES MILEAGE REIMBURSEMENT - A MILEAGE REIMBURSEMENT - A BELTS AND BELTING RAGS,SHOP TOWELS,WIPING ENVIRONMENTAL&ECOLOGICAL PAPER & PLASTIC-DISPOSABL CONSULTING SERVICES OFFICE SUPPLIES, GENERAL EXCISE TAX RETURNS -AUGUST HARDWARE,AND ALLIED ITEMS SHOES AND BOOTS PAINTS,COATINGS,WALLPAPER CONSULTING SERVICES Account Number 403-7480-535.43-10 403-7480-535.31-20 403-7480-535.49-90 403-7480-535.31-20 403-7480-535.31-20 404-0000-213.10-90 404-0000-237.00-00 404-7538-537.31-01 404-7538-537.31-01 404-7538-537.44-50 404-7538-537.41-50 404-7538-537.41-50 404-7538-537.31-01 404-7538-537.31-01 404-7538-537.35-01 404-7538-537.31-01 404-7538-537.49-90 404-7538-537.31-01 404-7538-537.49-90 404-7580-537.31-01 404-7580-537.44-50 404-7580-537.35-01 404-7580-537.31-01 404-7580-537.31-01 404-7580-537.49-90 Amount 716.78 136.07 362.00 175.59 388.58 $37,128.13 $37,128.13 $37,121.07 26.84 256.79 $283.63 $283.63 76.49 50.95 35,285.76 15,417.37 1,575.00 69.30 241.64 81.45 126.31 1,230.00 177.31 253.40 $54,584.98 50.71 19,162.99 24,999.99 114.26 26.04 289.60 $44,643.59 Page 15 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-20 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Ferry tickets (round trip 404-7585-537.41-50 37.30 SYSTEM WA STATE DEPARTMENT OF ENVIRONMENTAL&ECOLOGICAL 404-7585-537.49-90 1,000.00 ECOLOGY Solid Waste -Landfill Division Total: $1,037.30 Public Works -Solid Waste Department Total: $100,265.87 Solid Waste Utility Fund Total: $100,549.50 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 406-7412-538.31-01 101.91 PW CONSTRUCTION & RELATED 406-7412-538.31-20 280.69 ANGELES MILLWORK & LUMBER FIRST AID & SAFETY EQUIP. 406-7412-538.31-01 36.55 HAND TOOLS ,POW&NON POWER 406-7412-538.31-01 29.08 FIRST AID & SAFETY EQUIP. 406-7412-538.31-01 18.27 HARDWARE,AND ALLIED ITEMS 406-7412-538.35-01 528.17 DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST 406-7412-538.49-50 977.50 SEATTLE PUMP & EQUIPMENT EQUIP MAINT & REPAIR SERV 406-7412-538.31-20 2,494.35 THURMAN SUPPLY HAND TOOLS ,POW&NON POWER 406-7412-538.31-20 112.56 US BANK CORPORATE PAYMENT Chisel/Dewalt 3" 406-7412-538.31-01 21.75 SYSTEM Flat Chisel Drill/Bull po 406-7412-538.31-01 25.75 Parking- S Armstrong/J Po 406-7412-538.43-10 62.88 WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 406-7412-538.49-90 217.20 INC Stormwater Division Total: $4,906.66 Public Works -Wastewater Department Total: $4,906.66 Stormwater Utility Fund Total: $4,906.66 DEPARTMENT OF REVENUE EXCISE TAX RETURNS -AUGUST 409-0000-237.00-00 852.17 Division Total: $852.17 Department Total: $852.17 BOUND TREE MEDICAL, LLC SALE SURPLUS/OBSOLETE 409-6025-526.31-13 201.66 SALE SURPLUS/OBSOLETE 409-6025-526.31-01 342.86 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 456.98 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 392.24 CLALLAM CNTY EMS MEMBERSHIPS 409-6025-526.41-50 1,425.00 MEMBERSHIPS 409-6025-526.41-50 1,425.00 GALLS CLOTHING & APPAREL 409-6025-526.31-13 64.00 CLOTHING & APPAREL 409-6025-526.31-13 192.01 LIFE ASSIST SALE SURPLUS/OBSOLETE 409-6025-526.31-01 178.12 Page 16 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-21 City of Port Angeles !► City Council Expenditure Report - Between Sep 13, 2025 and Sep 26, 2025 Vendor Description LIFE ASSIST SALE SURPLUS/OBSOLETE SALE SURPLUS/OBSOLETE SALE SURPLUS/OBSOLETE LINCOLN STREET STATION EXTERNAL LABOR SYSTEMS DESIGN WEST, LLC AUTO MAJOR TRANSPORTATION Medic I Division Total: US BANK CORPORATE PAYMENT Training facility rental - SYSTEM Community Paramedicine Division Total: Fire Department Total: Medic I Utility Fund Total: ALL WEATHER HEATING AND AIR CONDITIONING & HEATNG COOLING GLASS SERVICES CO INC AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG AIR CONDITIONING & HEATNG BUILDER'S SUPPLIES BUILDER'S SUPPLIES BUILDER'S SUPPLIES WA5 APPAREL COMPANY CLOTHING & APPAREL WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES INC Conservation Division Total: Public Works -Electric Department Total: Conservation Fund Total: Account Number Amount 409-6025-526.31-01 232.35 409-6025-526.31-13 244.75 409-6025-526.31-01 162.70 409-6025-526.48-10 69.57 409-6025-526.41-50 3,422.99 $8,810.23 409-6027-334.05-40 218.95 $218.95 $9, 029.18 $9,881.35 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 6,000.00 421-7121-533.49-86 285.00 421-7121-533.49-86 14,002.65 421-7121-533.49-86 616.02 421-7121-533.31-01 333.23 421-7121-533.49-90 36.20 $105,273.10 $105,273.10 $105,273.10 Page 17 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-22 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount ANGELES MILLWORK & LUMBER FASTENERS, FASTENING DEVS 451-7188-594.65-10 37.24 RENTAL/LEASE EQUIPMENT 451-7188-594.65-10 272.25 CED/CONSOLIDATED ELEC DIST ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 28.72 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 1,227.23 ELECTRICAL CABLES & WIRES 451-7188-594.65-10 1,454.91 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 362.09 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 539.01 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 168.46 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 1,669.04 TACOMA SCREW PRODUCTS INC FASTENERS, FASTENING DEVS 451-7188-594.65-10 132.30 Electric Projects Division Total: $5,891.25 Public Works -Electric Department Total: $5,891.25 Electric Utility CIP Fund Total: $5,891.25 AIRGAS USA WATER&SEWER TREATING CHEM 453-7488-594.65-10 878.50 Wastewater Projects Division Total: $878.50 Public Works -Wastewater Department Total: $878.50 Wastewater Utility CIP Fund Total: $878.50 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 379.84 AUTOZONE STORES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.05 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 137.21 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 11.98 DOBBS PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 (114.54) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3,120.86 IRONCLAD COMPANY AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,029.80 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 366.44 NAPA AUTO PARTS AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 434.47 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 92.34 PETROCARD, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 19,222.88 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 1,712.47 SETINA MFG CO INC AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 2,527.85 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 653.36 TACOMA SCREW PRODUCTS INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 217.20 Division Total: $29,805.21 Department Total: $29,805.21 ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 835.57 Page 18 of 23 Oct 1, 2025 7:57:53 AM October 7, 2025 E - 23 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 28.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 24.42 AMAZON CAPITAL SERVICES OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 101.42 AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 931.06 AUTO & TRUCK MAINT. ITEMS 501-7630-594.64-10 161.71 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 411.28 EXTERNAL LABOR SERVICES 501-7630-548.34-02 578.29 ANGELES MILLWORK & LUMBER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 71.17 AUTOZONE STORES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 57.17 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 48.99 BUD CLARY FORD/HYUNDAI AUTO MAJOR TRANSPORTATION 501-7630-594.64-10 119,633.49 DAREN'S POINT S AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 89.87 EXTERNAL LABOR SERVICES 501-7630-548.34-02 496.57 EXTERNAL LABOR SERVICES 501-7630-548.34-02 43.45 FAR -WEST MACHINE & AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 871.94 HYDRAULICS HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 183.99 HERMANN BROS LOGGING & EXTERNAL LABOR SERVICES 501-7630-548.34-02 4,750.00 CONST LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.59 EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.52 EXTERNAL LABOR SERVICES 501-7630-548.34-02 182.86 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 213.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 9.75 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 107.76 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.37 O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 489.29 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,431.13 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (87.12) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.69 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5,278.08 PAPE-KENWORTH NORTHWEST, RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 1,078.11 INC PLATT ELECTRIC SUPPLY INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 375.86 PRICE FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 165.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 385.42 Page 19 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-24 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount STRAIT ALIGNMENT & BRAKE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 56.03 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,132.56 TACOMA DODGE CHRYSLER JEEP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 858.58 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 94.68 THE AUTO GLASS CLINIC & MOBILE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.67 RAID EXTERNAL LABOR SERVICES 501-7630-548.34-02 490.05 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.67 EXTERNAL LABOR SERVICES 501-7630-548.34-02 272.25 US BANK CORPORATE PAYMENT Sales tax-veh #2520 purch 501-7630-594.64-10 711.81 SYSTEM Bridge crossing fee-veh # 501-7630-548.45-21 6.50 License fee-veh #2494 501-7630-548.45-21 63.59 VESTIS SERVICES LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 18.16 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 18.16 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 18.16 WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 501-7630-548.49-90 181.83 INC WORLD KINECT ENERGY SVCS FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 123.64 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 88.19 Equipment Services Division Total: $143,446.40 Public Works Department Total: $143,446.40 Equipment Services Fund Total: $173,251.61 ASTOUND BROADBAND COMMUNICATIONS/MEDIA SERV 502-2081-518.42-12 10,801.38 COMPUTERS,DP & WORD PROC. 502-2081-518.42-12 277.49 DATA PROC SERV &SOFTWARE 502-2081-518.42-12 8,431.24 CANON USA, INC BLANKET PURCHASE ORDER 502-2081-518.45-31 4,131.99 CENTURYLINK-QWEST 09-06 A/C 334046758 502-2081-518.42-10 3,269.20 KNOWBE4 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 6,016.45 LEMAY MOBILE SHREDDING OFFICE MACHINES & ACCESS 502-2081-518.47-10 3,260.00 MISC EMPLOYEE EXPENSE MANDY YOUNG MEAL TICKET C 502-2081-518.31-01 37.00 REIMBURSEMENT MEAL TICKET COUNCIL MTG C 502-2081-518.31-01 37.00 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 502-2081-518.45-31 3,072.55 PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION 502-2081-518.47-10 60.35 SHI INTERNATIONAL CORP DATA PROC SERV &SOFTWARE 502-2081-518.48-02 13,223.27 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 7,238.08 SUPERION, LLC DATA PROC SERV &SOFTWARE 502-2081-518.48-02 6,540.46 Page 20 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-25 !► �'- City of Port Angeles City Council Expenditure Report Between Sep 13, 2025 and Sep 26, 2025 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Airline baggage fee-E Wat 502-2081-518.43-10 35.00 SYSTEM Airline baggage fee-J Har 502-2081-518.43-10 35.00 Lodging in SeaTac-E Water 502-2081-518.43-10 170.14 Lodging in SeaTac-J Harpe 502-2081-518.43-10 170.14 Transportation cab fee-J 502-2081-518.43-10 29.09 Amazon business prime ren 502-2081-518.31-02 194.93 Airline baggage fee-E Wat 502-2081-518.43-10 35.00 Airline baggage fee-J Har 502-2081-518.43-10 35.00 Transportation cab fee-J 502-2081-518.43-10 24.09 Portable worktable/LED em 502-2081-518.35-01 277.64 USB 25ft extension cable 502-2081-518.31-80 48.99 iPhone screen protectors 502-2081-518.42-10 18.32 Work gloves-M Young 502-2081-518.35-01 12.93 VERIZON WIRELESS 09-15 A/C 842160242-00001 502-2081-518.42-10 2,414.95 09-15 A/C 842160242-00003 502-2081-518.42-10 1,147.36 09-15 A/C 842160242-00004 502-2081-518.42-10 4,603.44 WASHINGTON AUDIOLOGY SVCS CONSULTING SERVICES 502-2081-518.49-01 181.00 INC Information Technologies Division Total: $75,829.48 SOFTRESOURCES LLC CONSULTING SERVICES 502-2082-594.65-10 3,893.75 TYLER TECHNOLOGIES, INC DATA PROC SERV &SOFTWARE 502-2082-594.65-10 720.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 3,600.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,600.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 2,880.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 3,200.00 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 5,948.58 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 7,200.00 IT Capital Projects Division Total: $29,042.33 Finance Department Total: $104,871.81 Information Technology Fund Total: $104,871.81 HSA BANK SERVICE FEES 503-1631-517.41-50 36.00 SERVICE FEES 503-1631-517.41-50 203.00 MISC EMPLOYEE EXPENSE WELLNESS REIMBURSEMENT 503-1631-517.41-51 328.15 REIMBURSEMENT REDACTED REIMB MEDICARE-SEPT 503-1631-517.46-35 108.00 Page 21 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-26 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor Description REDAC- REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REIMB MEDICARE-SEPT REDQUOTE, INC. HRA REIMBURSEMENT HRA REIMBURSEMENT US BANK CORPORATE PAYMENT Wellness Prize -Discover P SYSTEM Wellness-PenCom Dispatch Wellness Prize-26oz insul Wellness Prize -Step conte Wellness Prize -Step conte Wellness Prize-PAFD event Other Insurance Programs Division Total: Self Insurance Department Total: Self -Insurance Fund Total: AFLAC CHAPTER 13 TRUSTEE EMPLOYEES ASSOCIATION EMPOWER-P/R WIRE FEDERAL PAYROLL TAX Page 22 of 23 AFLAC MONTHLY PREMIUMS ASE #125-11570 PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PENSIONER'S PAYROLL TAX PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY October 7, 2025 Account Number Amount 503-1631-517.46-35 160.00 503-1631-517.46-35 174.70 503-1631-517.46-35 181.00 503-1631-517.46-35 183.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 185.00 503-1631-517.46-35 470.00 503-1631-517.46-30 130.07 503-1631-517.46-30 26.35 503-1631-517.41-51 35.00 503-1631-517.41-51 139.62 503-1631-517.41-51 43.56 503-1631-517.41-51 30.00 503-1631-517.41-51 75.00 503-1631-517.41-51 137.44 $4,125.89 $4,125.89 $4,125.89 920-0000-231.53-10 858.98 920-0000-231.56-90 1,384.62 920-0000-231.55-30 1,224.00 920-0000-231.52-10 628.08 920-0000-231.52-20 32,627.00 920-0000-231.50-10 100.00 920-0000-231.50-10 1.85 920-0000-231.50-10 117, 467.87 920-0000-231.50-10 (117,467.87) 920-0000-231.50-10 117,467.87 Oct 1, 2025 7:57:53 AM E-27 - City of Port Angeles sCity Council Expenditure Report 0F Between Sep 13, 2025 and Sep 26, 2025 Vendor FEDERAL PAYROLL TAX FICA/MEDICARE PAYROLL TAX HSA BANK JOHN HANCOCK LIFE INSURANCE CO LEOFF MISSION SQUARE-P/R WIRES OFFICE OF SUPPORT ENFORCEMENT PERS TEAMSTERS LOCAL 589 Description PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY EMPLOYEE DEDUCTIONS PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY UNITED WAY (PAYROLL) PAYROLL SUMMARY WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY TRUST Division Total: Department Total: Payroll Clearing Fund Total: Total for Checks Dated Between Sep 13, 2025 and Sep 26, 2025 Account Number 920-0000-231.50-10 920-0000-231.50-20 920-0000-231.50-20 920-0000-231.50-20 920-0000-231.53-11 920-0000-231.53-12 920-0000-231.52-40 920-0000-231.52-25 920-0000-231.51-21 920-0000-231.52-10 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.51-22 920-0000-231.54-10 920-0000-231.54-10 920-0000-231.56-10 920-0000-231.53-20 Amount 115.79 27.32 139,552.52 51.30 593.27 236.38 5,005.65 1,667.45 46,334.43 38,448.23 1,143.41 743.49 12,662.09 74,400.26 6,597.63 2,369.00 2,529.00 195.00 6,800.00 $493,764.62 $493,764.62 $493,764.62 $1, 949,114.38 Page 23 of 23 October 7, 2025 Oct 1, 2025 7:57:53 AM E-28 TA P-Q- ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: First Front Paving (TR0122) — Professional Services Agreement (PSA-2025-46) - Award Summary: Staff is seeking City Council approval to award a Professional Services Agreement, PSA- 2025-46, to Wilson Engineering, LLC of Bellingham, WA, in the amount of $52,788.47, including applicable taxes, to perform survey and base mapping work for the First/Front Paving Project (TR0122) to address mill and overlay and ramp repair. Strategic Plan: This proposal directly aligns with Strategic Focus Area #4 — Infrastructure Development, Maintenance, and Connectivity. Funding: Washington State Department of Transportation (WSDOT) awarded the City a federally funded National Highway System (NHS) Asset Management Program grant in the amount of $2,483,000 for pavement maintenance with no match required. The project is listed in the City's approved 2026- 2031 Capital Facilities Plan and Transportation Improvement Plan (TIP) under First Front Paving Project TR0122. Recommendation: 1) Award a Professional Services Agreement to Wilson Engineering, LLC of Bellingham, WA, in the amount of $52,788.47, and 2) authorize the City Manager to execute all contract - related documents, to administer the contract, and to make minor modifications as necessary. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. This proposal directly aligns with Strategic Focus Area #4 — Infrastructure Development, Maintenance, and Connectivity. Additionally, this project furthers the City's goals through the Capital Facilities Plan under project TR0122. Background / Analysis: On January 21, 2025, City Council accepted a grant from Washington State Department of Transportation (WSDOT) 2023 National Highway System Asset Management Program in the amount of $2,483,000 for the Design and Construction phases of the First Front Paving Project. This project will complete a pavement mill and overlay and ADA ramp construction on Front Street, First Street, and Marine Drive. The work in this agreement includes funding for survey and base mapping. Design will be completed in- house by City staff. The City advertised through the Peninsula Daily News for survey support on June 4t' and June 1 Vh, 2025. Nine firms responded to the City's Request for Qualifications. After rating the submittals and holding interviews with three (3) firms, Wilson Engineering, LLC of Bellingham, WA, was selected as the most qualified to perform the work. Staff negotiated a scope and October 7, 2025 E - 29 budget for the work. The agreement with Wilson will include survey and base mapping services through January 2026 to accomplish the following tasks: Task Budget 1 — Topographic Survey and Base Mapping $52,788.47 Total $52,788.47 The City does not have the specialty equipment or capacity to accomplish the services in-house. This work entails detailed modeling that utilizes technologies beyond typical survey equipment. For this reason, the City is seeking outside support. Following completion of the survey, detailed design work will be completed in-house by City staff. Funding Overview: WSDOT awarded the City a federally funded National Highway System (NHS) Asset Management Program grant in the amount of $2,483,000 for pavement maintenance with no match required. The project is listed in the City's approved 2026-2031 Capital Facilities Plan and Transportation Improvement Plan (TIP) under First Front Paving Project TR0122. Attachment: Professional Service Agreement PSA-2025-46 October 7, 2025 E - 30 Agreement Number: PSA-2025-46 Local Agency Professional Services Cost Plus Fixed Fee Consultant Agreement Does this Require DES filing? ❑ Yes ❑ No Firm/Organization Legal Name (do not use dba's): Wilson Engineering, LLC Address Federal Aid Number 805 Dupont Street, Suite 7, Bellingham, WA 98225 NHPP-9905(008) UBI Number Federal TIN or SSN Number 602-028-073 91-2032316 Execution Date Completion Date 01 /31 /2026 1099 Form Required Federal Participation ❑ Yes ❑i No ❑i Yes ❑ No Project Title First/Front Paving Description of Work The City of Port Angeles (CITY) received a grant from the National Highway Performance Program (NHPP) 2023 National Highway System Asset Management Program funding to finance the design and construction phases of the First/Front Paving Project. The project will address mill and fill/overlay of the main (2) travel lanes and bike lanes for portions of the work area. Also, repair of pedestrian ramps not meeting the required standards; other items include striping, channelization, crosswalk striping, stop bares and reaised pavement markings (RPMs). Improvements will be designed by the CITY based on survey information provided by Wilson Engineering, LLC (CONSULTANT). CONSULTANT support includes topographic survey and base mapping. ❑ Yes % ❑i No DBE Participation Total Amount Authorized: $52,788.47 ❑ Yes % ❑✓ No MBE Participation Management Reserve Fund: ❑ Yes % ❑i No WBE Participation Yes % ❑ ❑i No SBE Participation Maximum Amount Payable: $52,788.47 Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation/SBE Plan Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub -consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures Agreement Number: PSA-2025-46 Local Agency Professiat*W&*o9tift5Fixed Fee Consultant Agreement E _ 31 Page 1 of 14 Revised 0313012021 THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Port Angeles hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*oMMFixed Fee Consultant Agreement E - 32 Page 2 of 14 Revised 0313012021 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26 shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT, on a monthly basis, is required to enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Jonathan Boehme, PE Agency: City of Port Angeles Address: 321 East 5th Street City: Port Angeles State: WA Zip: 98362 Email: jboehme@cityofpa.us Phone: 360-417-4803 Facsimile: 360-417-4709 IV. Time for Beginning and Completion Name: Paul Darrow Agency: Wilson Engineering Address: 805 Dupont Street City: Bellingham State: WA Zip: 98225 Email: pdarrow@wilsonengineering.com Phone: 360-733-6100 ext. 1243 Facsimile: N/A The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. This AGREEMENT may require filing with the Department of Enterprise Services (DES) pursuant to RCW 39.26.140. If such approval is required by DES, this AGREEMENT shall not bind the AGENCY until approved by DES. If the AGREEMENT must be approved by DES, work cannot begin, nor payment made until ten (10) or more working days following the date of filing, and, until approved by DES. Any subsequent SUPPLEMENTAL AGREEMENT may also be subject to filing and/or approval from DES. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*oMMFixed Fee Consultant Agreement E - 33 Page 3 of 14 Revised 0313012021 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits "D" and "E" and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non -salary costs. 1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits "D" and ` E" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and "E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all A&E sub -consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their A&E sub -consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY's Project Manager and/or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section) These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT' Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*o9tiW5Fixed Fee Consultant Agreement E - 34 Page 4 of 14 Revised 0313012021 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D" and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person -hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." 5. Management Reserve Fund (MRF): The AGENCY may desire to establish a MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, "Extra Work." 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non -Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*o9tiW5Fixed Fee Consultant Agreement E - 35 Page 5 of 14 Revised 0313012021 D. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's Project Manager. VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit " E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub - consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*oMMFixed Fee Consultant Agreement E - 36 Page 6 of 14 Revised 0313012021 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*o9tiW5Fixed Fee Consultant Agreement E - 37 Page 7 of 14 Revised 0313012021 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J." In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*oMMFixed Fee Consultant Agreement E _ 38 Page 8 of 14 Revised 0313012021 XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or the AGENCY's, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or the AGENCY, their agents, officers and employees by the CONSULTANT, their agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the Parties. Agreement Number: PSA-2025-46 Local Agency ProfessiepeltW&*oMMFixed Fee Consultant Agreement E _ 39 Page 9 of 14 Revised 0313012021 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Lucy Hanley Agency: City of Port Angeles Address: 321 East 5th Street City: Port Angeles State: WA Zip: 98362 Email: lhanley@cityofpa.us Phone: 360-417-4541 Facsimile: 360-417-4709 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. Agreement Number: PSA-2025-46 Local Agency ProfessieF&*W&*o9teM5Fixed Fee Consultant Agreement E _ 40 Page 10 of 14 Revised 0313012021 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the AGENCY Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only inAGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General Requirements" prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: PSA-2025-46 Local Agency ProfessieF&*W&*o9teM5Fixed Fee Consultant Agreement E _ 41 Page 11 of 14 Revised 0313012021 XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either parry has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: PSA-2025-46 Local Agency ProfessieF&*W&*o2Nft5Fixed Fee Consultant Agreement E - 42 Page 12 of 14 Revised 0313012021 Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information (`BSI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT `s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: PSA-2025-46 Local Agency ProfessieF&*W&*o9Nft5Fixed Fee Consultant Agreement E - 43 Page 13 of 14 Revised 0313012021 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, "ESP' means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Signature Date Date Any modification, change, or reformation of this AGREEMENT shall require approval as to, form by the Office of the Attorney General. Agreement Number: PSA-2025-46 Local Agency ProfessieF&*W&*o9Nft5Fixed Fee Consultant Agreement E - 44 Page 14 of 14 Revised 0330512021 Exhibit A See attached Scope of Work Scope of Work Project No. PSA-2025-46 Agreement Number: PSA-2025-46 Exhibit - Local Agenge1 ftig" Sff2g Cost Plus Fixed Fee Consultant Agreement Revised 03/30/LW2145 Page 1 of 1 Exhibit B N/A DBE Participation Agreement Number: PSA-2025-46 Exhibit B - Local Agen©et6twi r7i Slakv Cost Plus Fixed Fee Consultant Agreement Revised 03/3'20-246 Page 1 of 1 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data See Scope of Work in Exhibit A. B. Roadway Design Files N/A C. Computer Aided Drafting Files See Scope of Work in Exhibit A. Agreement Number: PSA-2025-46 Exhibit C - Local AgencYLRjPn?99zag Cost Plus Fixed Fee Consultant Agreement Revised 03/3(20-247 Page 1 of 4 D. Specify the Agency's Right to Review Product with the Consultant Provided for review upon request. E. Specify the Electronic Deliverables to Be Provided to the Agency See Scope of Work in Exhibit A. F. Specify What Agency Furnished Services and Information Is to Be Provided See Scope of Work in Exhibit A. Agreement Number: PSA-2025-46 Exhibit C - Local AgencYLRjPn?99zag Cost Plus Fixed Fee Consultant Agreement Revised 03/3(2Q211$ Page 2 of 4 II. Any Other Electronic Files to Be Provided None. III. Methods to Electronically Exchange Data Email or FTP Exhibit C - Local AgencYLPjPny9 szagg Cost Plus Fixed Fee Consultant Agreement Revised 03/3(2Q2119 Page 3 of 4 A. Agency Software Suite Microsoft Office 365 AutoCAD 2024 B. Electronic Messaging System Microsoft Office 365 C. File Transfers Format As specified above Exhibit C - Local AgencYLP jPn?99zag Cost Plus Fixed Fee Consultant Agreement Revised 0313t20_280 Page 4 of 4 Exhibit D Prime Consultant Cost Computations See attached Prime Consultant Cost Computations for Wilson Engineering, LLC. Agreement Number: PSA-2025-46 Exhibit D - Local AgencyLRjPn?99zag Cost Plus Fixed Fee Consultant Agreement Revised 0313VO_281 Page 1 of 1 Exhibit E Sub -consultant Cost Computations There isn't any sub -consultant participation at this time. The CONSULTANT shall not sub -contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI "Sub -Contracting" of this AGREEMENT. N/A Agreement Number: PSA-2025-46 Exhibit E - Local Agen(jetfgjPrrf992�i .3 Cost Plus Fixed Fee Consultant Agreement Revised 03/3g242!52 Page 1 of 1 Exhibit F - Title VI Assurances Appendix A & E APPENDIX A During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally -assisted programs of the U.S. Department of Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. [Include Modal Operating Administration specific program requirements.] 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include Modal Operating Administration specific program requirements.] 4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal Operating Administration) may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. PSA-2025-46 Local Agency Professional Services Cost Plus Agreement Number Fixed Fee ConsultantA~er 7, 2025 Revised 0313012021 E - 53 Exhibit F - Title VI Assurances Appendix A & E APPENDIX E During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). PSA-2025-46 Local Agency Professional Services Cost Plus Agreement Number Fixed Fee ConsultantA~er 7, 2025 Revised 0313012021 E - 54 Exhibit G Certification Documents Exhibit G-1(a) Certification of Consultant Exhibit G-1(b) Certification of Agency Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit G-4 Certificate of Current Cost or Pricing Data Agreement Number: PSA-2025-46 Exhibit G - Local Age&r_e i07)?/2®QifPs Cost Plus Fixed Fee Consultant Agreement Revised 03/a/2056 Page 1 of 1 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of Wilson Engineering, LLC whose address is 805 Dupont Street, Suite 7, Bellingham, WA 98225 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Wilson Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: PSA-2025-46 Exhibit G -Local Acelfte Jy&sW2a2ffces Cost Plus Fixed Fee Consultant Agreement Revised 0E.30/�W Page 1 of 1 Exhibit G-1(b) Certification of Agency I hereby certify that I am the: 0 City Manager ❑ Other of the City of Port Angeles , and Wilson Engineering, LLC or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: PSA-2025-46 Exhibit G - Local 43CMIA -7,10262gvices Cost Plus Fixed Fee Consultant Agreement Revised L%3/3W21 Page 1 of 1 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Wilson Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: PSA-2025-46 Exhibit G - Local A0VtI6&efIeq4p24D2&ices Cost Plus Fixed Fee Consultant Agreement Revised 6/30S821 Page 1 of 1 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. Wilson Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: PSA-2025-46 Exhibit G - Local A0Vt16&ef1eq4p24D2&ices Cost Plus Fixed Fee Consultant Agreement Revised 6/30W1 Page 1 of 1 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of First/Front Paving Project * are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: Wilson Engineering, LLC Survey Department Manager Signature Title Date of Execution***: *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: PSA-2025-46 Exhibit G - Local AggM&tJVfi77a202rSes Cost Plus Fixed Fee Consultant Agreement Revised 03rl/ qgo Page 1 of 1 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ N/A The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ N/A Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ N/A • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. N/A Agreement Number: PSA-2025-46 Exhibit H - Local Agen©LPWtWprr1191(y!kV Cost Plus Fixed Fee Consultant Agreement Revised 03/3120_261 Page 1 of 1 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: PSA-2025-46 Exhibit I - Local AgencoftbbWat S M25 Cost Plus Fixed Fee Consultant Agreement Revised 03/30f-02162 Page 1 of 2 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: PSA-2025-46 Exhibit I -Local Agenco t(MWI S 1iM25 Cost Plus Fixed Fee Consultant Agreement Revised 03/30f_02163 Page 2 of 2 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Agreement Number: PSA-2025-46 Exhibit J - Local Agenge ig" S2rM Cost Plus Fixed Fee Consultant Agreement Revised 03/3OL20?t4 Page 1 of 2 Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: PSA-2025-46 Exhibit J - Local Agenge ig" S2rM Cost Plus Fixed Fee Consultant Agreement Revised 03/3OL20?t 5J Page 2 of 2 Exhibit A Scope of Services Client Name: City of Port Angeles Project Name: First/Front Street Paving TR0122 Exhibit Dated: September 24, 2025 INTRODUCTION This agreement for consultant services includes the work to be performed by Wilson Engineering, LLC (WILSON) for the First/Front Paving (TR0122) City of Port Angeles project (CITY). The goal of this work is to provide a detailed and accurate model of the existing conditions within the project limits to support the engineering design process for a pavement overlay project and ensure compliance with federal ADA standards and regulations. Survey work will be in conformance with Washington State Department of Transportation (WSDOT) standards, National Society of Professional Surveyors (NSPS) model standards for topographic mapping, and Washington Administrative Code (WAC) 332-130-145. The CITY has received a federal grant for funding through the National Highway Performance Program (NHPP) and so in addition to preserving the pavement, pedestrian facilities must be updated to ADA requirements if they are found to be non-compliant. The CITY has documentation of full compliance of many of the facilities in the project limits which will divide the project into two areas requiring different survey approaches. TASK 1 TOPOGRAPHIC SURVEY AND BASE MAPPING APPROACH Horizontal and Vertical survey control will be established from Real Time Kinematic (RTK) redundant observations using Trimble R-12i GNSS receivers networked to the Washington State Reference Network (WSRN) and calibrated to the CITY Cadastral Network (NAD83(91)). On-site control will be durable rebar or mag nails with washers suitable for use during the construction phase of the project. Drone surveying and GPS will be utilized in these areas, further described below, with no concern for ADA compliance. Areas where ADA ramps need to be brought to compliance will be surveyed terrestrially with either a total station or 3D laser scanner. SCOPE PAVEMENT PRESERVATION SURVEY WILSON will perform a topographic survey of the portion of the project area according to Exhibit B (attached). A majority of the roadway of First Street, from Lincoln Street to Marine Drive, will be collected utilizing drone surfacing from the top back of curb to top back of curb and will include all improvements within the road prism. Elements to be located will include but are not limited to water valves, monument cases, sewer lids, channelization, different roadway materials and areas of excessive cracking. GNSS observations will be collected intermittently within the drone survey area as spot checks. Elevations derived using UAV imagery will be certified at the 95% confidence interval +/- 0.2 Stormwater and sanitary sewer structures within project scope will be located, but not as-built. SCOPE ADA COMPLIANT FACILITIES The City has identified ADA facilities within project scope as -terrestrial topographic survey of the t (3) non- compliant ADA facilities located on First Street and Front Street. The survey will expand beyond the curb line and include all necessary information needed to design the ramps to compliance. The extent of Marine Drive, from Front Street to Tumwater Truck Route, has been identified by the City as mostly non-compliant. This area will be comprehensively surveyed and expand beyond the curbs (right-of- way to right-of-way). Stormwater and sanitary sewer structures within this scope will be located and as-built. The surface model will conform to NSPS Model Standards for 1-foot contours. Additional spot elevations +/- SCOPE LOCALIZED PONDING AND UNDERSIZED STRUCTURES The City has identified an area of localized ponding within Front Street, between Oak Street the City-owned parking lot parcel (see attached Exhibit B), requiring a detailed terrestrial survey. The survey will expand beyond the curb line and include all necessary information needed to address the ponding. Adjacent (downstream and upstream) structures will be located and as-built. ASSUMPTIONS The City will mark with white paint the project area to delineate the limits of utility locates as per City will locate their own utilities within project scope. Wilson will order locates using the free firm will be hired to perform locates. No in-person meetings will be required at City of Port Angeles offices or project site. No lane closures will occur. WILSON staff are flagger certified and will provide temporary traffic direction if needed. DELIVERABLES Civil 3D Autocad files version 2024 drafted to APWA standards. Final Topographic survey in paper and .pdf format signed and stamped by a land surveyor licensed UAV georeferenced image files. EXHIBIT B SURVEY EXTENTS EXHIBIT Cost Computations Summary Exhibit C Fixed fee/profit = Direct Labor costs + Indirect cost CLIENT PROJECT NAME City of Port Angeles O/H Rate Fee % First/Front Street Paving TR0122 127.23% 13.00% Only key staff rates are shown and other staff may work on and charge to the project as needed by the project manager. job title / role Professional Land Surveyor Senior Survey Technician Senior CAD Design Technician 2 Person Crew UAV/UAS Pilot direct hourly rate 68.27$ 45.80$ 48.40$ 75.80$ 46.50$ Labor: Work Element 1- Survey Hours Cost 1.1 Survey PM/Admin/QC 10 682.70$ Project Management and Administration 5 5 341.35$ Meetings 2 2 136.54$ Monthly Progress Report and Invoicing 3 3 204.81$ 0 -$ 0 -$ Hours Subtotal = 10 0 0 0 0 0 0 0 0 1.2 Survey Control 21 1,441.56$ Research & Project Setup 8 8 546.16$ Recover/Establish Control 3 10 13 895.40$ 0 -$ 0 -$ Hours Subtotal = 8 3 0 10 0 0 0 0 0 1.3 Field Surveying and Mapping 106 7,633.24$ Conventional Topographic surveying 65 65 4,927.00$ GPS Structures/Valves 8 8 606.40$ As Built Structures 10 10 758.00$ Utility Coordination and Research 2 4 6 319.74$ UAV Setup & Flight 4 8 5 17 1,022.10$ Hours Subtotal =2 8 0 91 5 0 0 0 0 1.4 Right of Way Calculations 50 3,188.80$ Research 10 10 682.70$ Calculations/Right of Way Determination 30 10 40 2,506.10$ 0 -$ 0 -$ Hours Subtotal =40 10 0 0 0 0 0 0 0 1.5 Office Processing 126 6,124.38$ Field Note Reductions 5 5 229.00$ UAV Data Processing 2 30 32 1,510.54$ Base Map Drafting & Review 10 60 15 85 4,156.70$ Final Deliverables 2 2 4 228.14$ 0 -$ Hours Subtotal = 14 97 15 0 0 0 0 0 0 Total Staff Hours 74 118 15 101 5 0 0 0 0 313 Total Direct Salary Costs 5,051.98$ 5,404.40$ 726.00$ 7,655.80$ 232.50$ -$ -$ -$ -$ 19,070.68$ Miscellaneous Expenses (Other Direct Costs):Reimbursable 9 total field days = 7 hotel nights ODC DESCRIPTION Cost Qty Clallam Co. Lodging rates = $137 per day x 2 employees x 7 nights = $1,918 1 Underground Utility Locates 2 Phone -$ Clallam Co. meal per diem rates = $92 per day x 2 employees x 4 full days = $736 3 Lodging 1,918.00$ First and last day of travel meal per diem = $69 x 2 employees x 5 travel days = $690 4 Meal Per Diem 1,426.00$ $736 + $690 = $1426 per diem total TOTAL DIRECT LABOR 19,070.68$ 5 Graphic supplies -$ OH at 127.23%24,263.63$ 6 Photography -$ FEE at 13.00%5,633.46$ 7 Travel expenses ($0.70 / mile) 476.700$ 681 miles 227 miles round trip x 3 total trips = 681 total miles SUBTOTAL LABOR 48,967.77$ 8 Reproduction ($6.50 / sheet) -$ sheets OTHER DIRECT COSTS 3,820.70$ TOTAL OTHER DIRECT COSTS 3,820.70$ GRAND TOTAL 52,788.47$ Cost Estimate Worksheet - Cost Plus Fixed Fee CONSULTANT NAME Wilson Engineering Cost Estimate Prepared on: 9/24/2025 EXHIBIT B SURVEY EXTENTS EXHIBIT October 7, 2025 E - 68 O U 0 'm 111111111 IN oil 111111 E October 7, 2025 E-69 N m LL 7 N C f0 [ O C a �\ c w � �e /.p'—"T J 01 F� it i C% O cc c 2000 o m � U W � � J r O N OCL `(, O N C a 00 (10 E co O M o -' L O c O o � � c m �° L>l i Chi O J 4 +r J Lu O - n o n C/) O a C 0) O '�' Z cn00 Co O) In Co Q O LU C E O O II 0 Q cn 04 a)(� X 07 +_' fl ai N N O 0 m 0 p N -0 1:1O U— LO LO O X u M CO r` > I,— U <o N Cu 001:T cn N CO Ef} : CO a b 1 1 a O O Ca Ch C O © cc J m Co f C L 3 October 7, 2025 T J -! { a .;rr C — �, O O a m lW E -170 TA P_Q_ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: Clean Energy Implementation Plan Consultant Budget Transfer and Agreement Summary: Staff is seeking City Council approval to hire a qualified firm to provide the development and final report of the City's Clean Energy Implementation Plan (CEIP) to move toward carbon -free electric power and equitable distribution of clean power. The CEIP is due January 1, 2026. A Budget Transfer and a Consultant Agreement are needed to move forward with meeting the legislative requirements. Strategic Plan: This proposal directly aligns with Strategic Focus Area #2 — Community Resilience. Funding: Funding is available in the approved 2025 electric utility power resource budget. The total budget is not to exceed $50,000. Recommendation: 1) Authorize City staff to hire a qualified firm to provide support for the development of the City's Clean Energy Implementation Plan (CEIP) in a contract value not to exceed $50,000, and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. This proposal directly aligns with Strategic Focus Area #2 — Community Resilience. Background / Analysis: The Clean Energy Transformation Act (CETA) was enacted by the Washington State legislature to provide the electric industry with a path to a non -carbon emitting future. The City's electric utility is required, by RCW 19.405.060, to prepare a Clean Energy Implementation Plan (CEIP) and submit it to the Washington State Department of Commerce every four years. In order to comply with the legislation, the City is seeking consulting assistance for the following tasks: • calculating targets for the electric Conservation Potential Assessment • calculating targets for the Demand Response Potential Assessment • developing targets for the Clean Energy Targets • developing CEIP specific actions • identifying highly impacted and venerable communities • designing and conducting the public process October 7, 2025 E - 71 • CEIP report development and the governing body presentation and approval A preliminary list of qualified consultants has been identified. Funding Overview: Funding is available in the approved 2025 electric utility power resource budget. The total budget is not to exceed $50,000. Attachment (s): None October 7, 2025 E - 72 TA P_Q_ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Derrell Sharp, Fire Chief Subject: Assistance to Firefighters Grant Acceptance and Equipment Purchase Summary: The Port Angeles Fire Department has been awarded an Assistance to Firefighters grant from the Department of Homeland Security in the amount of $195,825.31. The funding will be used to purchase P25 compliant portable radios, which are essential for ensuring reliable and interoperable communications with regional, state, and federal partners during emergency responses. Strategic Plan: The acceptance of this grant aligns with the 2025 — 2026 Strategic Focus Areas #1: Community Resilience and #2: Citywide Resource Optimization. Funding: The Port Angeles Fire Department has been awarded $195,825.31 in grant funding from the Department of Homeland Security. As a condition of the grant, the city is required to contribute non - Federal funds equal to 10% of the Federal funds awarded. The City's Non -Federal fund match is $19,582.54 and is budgeted in the Capital Facilities Plan under FD0224 - PAFD Portable Radio Replacement. Recommendation: 1) Authorize the City Manager to sign the Department of Homeland Security Assistance to Firefighters Grant, and 2) execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. Relationship to Strategic Plan: This grant supports the City's 2025 — 2026 Strategic Plan by enhancing Community Resilience through investment in interoperable communications that strengthen emergency response capabilities. It also advances Citywide Resource Optimization by leveraging federal funding to complete a critical equipment replacement project, ensuring dependable radio communications while minimizing the financial burden on the City. Background / Analysis: Reliable communication is critical to effective fire and emergency response operations. The Port Angeles Fire Department currently operates with portable radios that have reached the end of their service life, are not P25 compliant, and are increasingly costly to repair as parts become more difficult to obtain. Project 25 (P25) is the nationally recognized standard for interoperable public safety communications and is required to ensure seamless coordination with local, county, state, and federal partners during both daily operations and large-scale incidents. Replacing the current radios with P25-compliant portable units will improve firefighter safety, enhance situational awareness, and ensure dependable communications in high -risk and extreme environments. October 7, 2025 E - 73 Funding Overview: The Assistance to Firefighters Grant provides $195,825.31 toward this critical project, requiring a 10% local match of $19,582.54, which has already been budgeted in the Capital Facilities plan (FD0224 — PAFD Portable Radio Replacement). Acceptance of this grant ensures the department can complete the radio replacement project, improving both operational readiness and long-term resilience at a fraction of the full cost to the City. AtFachment(s): Attachment A: U.S. Department of Homeland Security Award Letter EMW - 2024 - FG - 04035 October 7, 2025 E - 74 Award Letter Effective date: 09/23/2025 Joel McKeen CITY OF PORT ANGELES 321 E 5TH ST PORT ANGELES, WA 98362 EMW-2024-FG-04035 Dear Joel McKeen, U.S. Department of Homeland Security Washington, D.C. 20472 SCAR I y o��Ftir F FEMA qND SE Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2024 Assistance to Firefighters Grant (FG) Grant funding opportunity has been approved in the amount of $195,825.31 in Federal funding. As a condition of this grant, you are required to contribute non -Federal funds equal to or greater than 10.0% of the Federal funds awarded, or $19,582.54 for a total approved budget of $215,407.85. Please see the FY 2024 FG Notice of Funding Opportunity for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • 2024 FG Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Stacey Street Deputy Assistant Administrator Grants Program Directorate October 7, 2025 E - 75 Summary Award Memo Program: Fiscal Year 2024 Assistance to Firefighters Grant Recipient: CITY OF PORT ANGELES UEI-EFT: NBZWTT3BYB68 Award number: EMW-2024-FG-04035 Summary description of award The purpose of the Assistance to Firefighters Grant program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant Program's purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for Fiscal Year (FY) 2024 Assistance to Firefighters Grant funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application. Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): October 7, 2025 E - 76 Object Class Personnel Fringe benefits Travel Equipment Supplies Contractual Construction Other Indirect charges Total $0.00 $0.00 $0.00 $215,407.85 $0.00 $0.00 $0.00 $0.00 $0.00 Federal $195,825.31 Non-federal $19,582.54 Total $215,407.85 Program Income $0.00 Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2024 FG NOFO. Approved request details: Equipment October 7, 2025 E - 77 Portable Radios (must be P-25 Compliant) DESCRIPTION 41 P25 Compliant Portable Radios that also will include: Ruggedized Option: The radio is often designed to withstand tough environmental conditions, including water, dust, extreme temperatures, and physical impacts. This feature ensures the radio can be used in harsh conditions. Digital CAI Operation: This refers to the Common Air Interface (CAI) under the P25 standard, which ensures interoperability between different manufacturers' radios. This feature allows radios to communicate with other radios or systems that adhere to the P25 standard, promoting collaboration between agencies. Battery: A rechargeable battery pack, often designed for long-lasting power, allowing the radio to function for extended periods in the field. Charger: A compatible charger to keep the radio powered, typically provided as part of the package. Tax: The sales tax on the purchase price of the radio and associated items. The unit price would include all of these components, allowing PAFD to get a fully operational and ready -to -use radio setup with the necessary accessories for reliable communication in the field. Cost 1 QUANTITY 41 UNIT PRICE TOTAL BUDGET CLASS $5,253.85 $215,407.85 Equipment October 7, 2025 E - 78 Agreement Articles Program: Fiscal Year 2024 Assistance to Firefighters Grant Recipient: CITY OF PORT ANGELES UEI-EFT: NBZWTT3BYB68 Award number: EMW-2024-FG-04035 Table of contents October 7, 2025 E - 79 Article Assurance, Administrative Requirements, Cost Principles, Representations, and 1 Certifications Article General Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad 4 Article Age Discrimination Act of 1975 5 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 Article CHIPS and Science Act of 2022, Public Law 117-167 CHIPS 8 Article Civil Rights Act of 1964 Title VI 9 Article Civil Rights Act of 1968 10 Article Communication and Cooperation with the Department of Homeland Security and 11 Immigration Officials Article Copyright 12 Article Debarment and Suspension 13 Article Drug -Free Workplace Regulations 14 Article Duplicative Costs 15 Article Education Amendments of 1972 (Equal Opportunity in Education Act) Title IX 16 Article Energy Policy and Conservation Act 17 Article Equal Treatment of Faith -Based Organizations 18 Article Anti -Discrimination 19 Article False Claims Act and Program Fraud Civil Remedies 20 Article Federal Debt Status 21 Article Federal Leadership on Reducing Text Messaging while Driving 22 Article Fly America Act of 1974 23 Article Hotel and Motel Fire Safety Act of 1990 24 Article John S. McCain National Defense Authorization Act of Fiscal Year 2019 25 October 7, 2025 E - 80 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 26 Article Lobbying Prohibitions 27 Article National Environmental Policy Act 28 Article National Security Presidential Memorandum-33 (NSPM-33) and provisions of the 29 CHIPS and Science Act of 2022, Pub. L. 117-167, Section 10254 Article Non -Supplanting Requirement 30 Article Notice of Funding Opportunity Requirements 31 Article Patents and Intellectual Property Rights 32 Article Presidential Executive Orders 33 Article Procurement of Recovered Materials 34 Article Rehabilitation Act of 1973 35 Article Reporting Recipient Integrity and Performance Matters 36 Article Reporting Subawards and Executive Compensation 37 Article Required Use of American Iron, Steel, Manufactured Products, and Construction 38 Materials Article SAFECOM 39 Article Subrecipient Monitoring and Management 40 Article System for Award Management and Unique Entity Identifier Requirements 41 Article Termination of a Federal Award 42 Article Terrorist Financing 43 Article Trafficking Victims Protection Act of 2000(TVPA) 44 Article Uniting and Strengthening America by Providing Appropriate Tools Required to 45 Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56 Article Use of DHS Seal, Logo and Flags 46 Article Whistleblower Protection Act 47 Article Environmental Planning and Historic Preservation (EHP) Review 48 Article Applicability of DHS Standard Terms and Conditions to Tribal Nations 49 Article Acceptance of Post Award Changes 50 October 7, 2025 E - 81 Article Disposition of Equipment Acquired Under the Federal Award 51 Article Prior Approval for Modification of Approved Budget 52 Article Indirect Cost Rate 53 Article Build America, Buy America Act (BABAA) Required Contract Provision & Self- 54 Certification Article Award Performance Goals 55 Article Non -Applicability of Specific Agreement Articles 56 Article Payment Information (Updated) 57 Article Termination of the Federal Award (Updated) 58 Article Non -Applicability of Specific Agreement Articles 59 October 7, 2025 E - 82 Article 1 Assurance, Administrative Requirements, Cost Principles, Representations, and Certifications I. Recipients must complete either the Office of Management and Budget (WBp8twidmtbFid?rKDgaMBsAssurances QIda8tar6idar0rI6cjnwAQ4ED Assurances applicable. Certain assurances in these documents may not be applicable to your program and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances, as instructed. Article 2 General Acknowledgements and Assurances Recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in effect as of the federal award date and located in Title 2, Code of Federal Regulations, Part 200 and adopted by DHS at 2 C.F.R. § 3002.10. All recipients and subrecipients must acknowledge and agree to provide DHS access to records, accounts, documents, information, facilities, and staff pursuant to 2 C.F.R. § 200.337. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal award and permit access to facilities and personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements required by law, federal regulation, Notice of Funding Opportunity, federal award specific terms and conditions, and/or DHS Component program guidance. Organization costs related to data and evaluation are allowable. The definition of data and evaluation costs is in 2 C.F.R. § 200.455(c), the full text of which is incorporated by reference. V. Recipients must complete DHS Form 3095 within 60 days of receipt of the Notice of Award for the first award under which this term applies. For further instructions and to access the form, please visit: https://www.dhs.gov/civil-rightsresources-recipients-dhs-financial- assistance. Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal award funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal award funds. Article 4 Activities Conducted Abroad Recipients must coordinate with appropriate government authorities when performing project activities outside the United States obtain all appropriate licenses, permits, or approvals. October 7, 2025 E - 83 Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (codified as amended at Title 42, U.S. Code § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336 (1990) (codified as aM@d6 dndtidl2 Wdhibit§§eUlii&fhts from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information (1) Recipients who collect personally identifiable information (PII) as part of carrying out the scope of work under a federal award are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PH they collect. (2) Definition. DHS defiFi&any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. October 7, 2025 E - 84 Article 8 CHIPS and Science Act of 2022, Public Law 117-167 CHIPS (1) Recipients of DHS research and development (R&D) awards must report to the DHS Component research program office any finding or determination of sex based and sexual harassment and/or an administrative or disciplinary action taken against principal investigators or co -investigators to be completed by an authorized organizational representative (AOR) at the recipient institution. (2) Notification. An AOR must disclose the following information to agencies within 10 days of the date/the finding is made, or 10 days from when a recipient imposes an administrative action on the reported individual, whichever is sooner. Reports should include: (a) Award number, (b) Name of PI or Co -PI being reported, (c) Awardee name, (d) Awardee address, (e) AOR name, title, phone, and email address, (f) Indication of the report type: (i) Finding or determination has been made that the reported individual violated awardee policies or codes of conduct, statutes, or regulations related to sexual harassment, sexual assault, or other forms of harassment, including the date that the finding was made. (ii) Imposition of an administrative or disciplinary action by the recipient on the reporting individual related to a finding/determination or an investigation of an alleged violation of recipient policy or codes of conduct, statutes, or regulations, or other forms of harassment. (iii) The date and nature of the administrative/disciplinary action, including a basic explanation or description of the event, which should not disclose personally identifiable information regarding any complaints or individuals involved. Any description provided must be consistent with the Family Educational Rights in Privacy Act. (3) Definitions. (a) An authorized organizational representative (AOR)'is an administrative o fficial who, on behalf of the proposing institution, is empowered to make certifications and representations and can commit the institution to the conduct of a project that an agency is being asked to support as well as adhere to various agency rdliuiomkii ai' omegaiidrioe+llsir*boal llawsl rersonnel supported by a grant, cooperative Wei tObAcbatract under Federal law. (c) A recipient personnel who have been reported to a federal agency for potential Moodabbadissr�stridatations. (d) sex discrimination and includes harassment based on sex, sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and daf;l oW sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when this conduct explicitly or implicitly affbcts an individual s bmployment, unreasonably interferes with an individual s work performance, or creates an intimidating, hostile, or offensive work environment, whether such activity is carried out by a supervisor or by a co-worker, volunteer, or contractor. October 7, 2025 E - 85 Article 9 Civil Rights Act of 1964 Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964, Pub. L. No. 88-352 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21. Recipients of a federal award from the Federal Emergency Management Agency (FEMA) must also comply with 9H14hementing regulations at 44 C.F.R. Part 7. Article 10 Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90284 (codified as amended at 42 U.S.C. § 3601 et seq.) which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection. therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex, as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) October 7, 2025 E - 86 Article 11 Communication and Cooperation with the Department of Homeland Security and Immigration Officials (1) All recipients and other recipients of funds under this award must agree that they will comply with the following requirements related to coordination and cooperation with the Department of Homeland Security and immigration officials: (a) They must comply with the requirements of 8 U.S.C. §§ 1373 and 1644. These statutes prohibit restrictions on information sharing by state and local government entities with DHS regarding the citizenship or immigration status, lawful or unlawful, of any individual. Additionally, 8 U.S.C. § 1373 prohibits any person or agency from prohibiting, or in any way restricting, a Federal, State, or local government entity from doing any of the following with respect to information regarding the immigration status of any individual: 1) sending such information to, or requesting or receiving such information from, Federal immigration officials; 2) maintaining such information; or 3) exchanging such information with any other Federal, State, or local government entity; (b) They must comply with other relevant laws related to immigration, including prohibitions on encouraging or inducing an alien to come to, enter, or reside in the United States in violation of law, 8 U.S.C. § 1324(a)(1)(A)(iv), prohibitions on transporting or moving illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(ii), prohibitions on harboring, concealing, or shielding from detection illegal aliens, 8 U.S.C. § 1324(a)(1)(A)(iii), and any applicable conspiracy, aiding or abetting, or attempt liability regarding these statutes; (c) That they will honor requests for cooperation, such as participation in joint operations, sharing of information, or requests for short term detention of an alien pursuant to a valid detainer. A jurisdiction does not fail to comply with this requirement merely because it lacks the necessary resources to assist in a particular instance; (d) That they will provide access to detainees, such as when an immigration officer seeks to interview a person who might be a removable alien; and (e) That they will not leak or otherwise publicize the existence of an immigration enforcement operation. (2) The recipient must certify under penalty of perjury pursuant to 28 U.S.C. § 1746 and using a form that is acceptable to DHS, that it will comply with the requirements of this term. Additionally, the recipient agrees that it will require any subrecipients or contractors to certify in the same manner that they will comply with this term prior to providing them with any funding under this award. (3) The recipient agrees that compliance with this term is material to the 0cleeisio eto make or continue with this award and that the Department of homeland Security may terminate this grant, or take any other allowable enforcement action, if the recipient fails to comply with this term. Article 12 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so. October 7, 2025 E - 87 Article 13 Debarment and Suspension Recipients must comply with the non -procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689 set forth at 2 C.F.R. Part 180 as implemented by DHS at 2 C.F.R. Part 3000. These regulations prohibit recipients from entering into covered transactions (such as subawards and contracts) with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 14 Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government- wide implementation (2 C.F.R. Part 182) of the Drug - Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Article 15 Duplicative Costs Recipients are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing requirements of any other federal award in either the current or a prior budget period. See 2 C.F.R. § 200.403(f). However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal award terms and conditions. Article 16 Education Amendments of 1972 (Equal Opportunity in Education Act) Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17. Recipients of a federal award from the Federal Emergency Miwogemtitiftency (FEMA) must also comply with FEMA regulations at 44 C.F.R. Part 19. Article 17 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94-163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. October 7, 2025 E - 88 Article 18 Equal Treatment of Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statutes, regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. Article 19 Anti -Discrimination Recipients must comply with all applicable Federal anti -discrimination laws bnIak btd MmodivurfoirqMrposes of 31 U.S.C. § 372(b)(4). (1) DeflOODElAsamud in this clause diversity, 4404Rimiusion, and Act&siirilntynatory equity ideology has the meaning set forth in Section 2(b) of Executive Order 14190 of January 29, 2025. (d) Federal anti- discrimination laws mean Federal civil rights law that protect individual Americans from discrimination on the basis of race, color, sex, religion, and national origin. (e) Illegal immigrant means any alien, as defined in 8 U.S.C. § 1101(a)(3), who has no lawful immigration status in the United States.(2) Grant award certification. (a) By accepting the grant award, recipients are certifying that: (i) They do not, and will not during the term of this financial assistance award, operate any programs that advance or promote DEI, DEIA, or discriminatory equity ideology in violation of Federal anti -discrimination laws; and (ii) They do not engage in and will not during the term of this award engage in, a discriminatory prohibited boycott. (iii) They do not, and will not during the term of this award, operate any program that benefits illegal immigrants or incentivizes illegal immigration. (3) DHS reserves the right to suspend payments in whole or in part and/or terminate financial assistance awards if the Secretary of Homeland Security or her designee determines that the recipient has violated any provision of subsection (2). (4) Upon suspension or termination under subsection (3), all funds received by the recipient shall be deemed to be in excess of the amount that the recipient is determined to be entitled to under the Federal award for purposes of 2 C.F.R. § 200.346. As such, all amounts received will constitute a debt to the Federal Government that may be pursued to the maximum extent permitted by law. Article 20 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§ 3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) October 7, 2025 E - 89 Article 21 Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A- 129. Article 22 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving recipient -owned, recipient -rented, or privately owned vehicles when on official government business or when performing any work for or on behalf of the Federal Government. Recipients are also encouraged to conduct the initiatives of the type described in Section 3(a) of Executive Order 13513. Article 23 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/aviation- policy/certificated-aircarriers-list)for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Article 24 Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded entirely or in part by federal award funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a. Article 25 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The statute as it applies to DHS recipients, subrecipients, and their qmi* ¢tsab1igdl c vmftpetWir1g federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons. October 7, 2025 E - 90 Article 26 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance-published-help- department-supported-organizati onsprovide- mean ingful-access-people-limited and additional resources on http://www.lep.gov. Article 27 Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352 and 6 C.F.R. Part 9, which provide that none of the funds provided under a federal award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Per 6 C.F.R. Part 9, recipients must file a lobbying certification form as described in Appendix A to 6 C.F.R. Part 9 or available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying disclosure form as described in Appendix B to 6 C.F.R. Part 9 or available on Grants.gov as the Disclosure of Lobbying Activities (SF-LLL). Article 28 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 29 National Security Presidential Memorandum-33 (NSPM-33) and provisions of the CHIPS and Science Act of 2022, Pub. L. 117-167, Section 10254 lpi�bitr�i®il�ttab institutions requirements in NSPM-33 and provisions of Pub. L.117-167, Section 10254 (codified at 42 U.S.C. § 18951) certifying that the institution has established and operates a research security program that includes elements relating to: (a) cybersecurity; (b) foreign travel security; (c) research security training; and (d) export control training, as appropriate. (2) Defifteered institutions means recipient research institutions receiving federal Research and lbeaaiepaiefi$M&D�ieoience and engineering support Per year. October 7, 2025 E - 91 Article 30 Non -Supplanting Requirement Recipients of federal awards under programs that prohibit supplanting by law must ensure that federal funds supplement but do not supplant non-federal funds that, in the absence of such federal funds, would otherwise have been made available for the same purpose. Article 31 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, scope of work, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this federal award are incorporated by reference. All recipients must comply with any such requirements set forth in the NOFO. If a condition of the NOFO is inconsistent with these terms and conditions and any such terms of the federal award, the condition in the NOFO shall be invalid to the extent of the inconsistency. The remainder of that condition and all other conditions set forth in the NOFO shall remain in effect. Article 32 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14. Article 33 Presidential Executive Orders Recipients must comply with the requirements of Presidential Executive Orders related to grants (also known as federal assistance and financial assistance), the full text of which are incorporated by reference. Article 34 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act at 42 U.S.C. § 6962) and 2 C.F.R. § 200.323. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. October 7, 2025 E - 92 Article 35 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (codified as amended at 29 U.S.C. § 794), which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 36 Reporting Recipient Integrity and Performance Matters If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of the federal award, then the recipient must comply with the requirements set forth in the government -wide federal award term and condition for Recipient Integrity and Performance Matters is in 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated by reference. Article 37 Reporting Subawards and Executive Compensation For federal awards that total or exceed $30,000, recipients are required to comply with the requirements set forth in the government -wide federal award term and condition on Reporting Subawards and Executive Compensation set forth at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated by reference. October 7, 2025 E - 93 Article 38 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials (1) Recipients of a federal award from a financial assistance program that provides funding for infrastructure are hereby notified that none of the funds provided under this federal award may be used for a project for infrastructure unless: (a) all iron and steel used in the project are produced in the United gate -mans all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) all manufactured products used in the project are produced in the United States this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) all construction materials are manufactured in the United Slate -mans that all manufacturing processes for the construction material occurred in the United States. (2) The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. (3) Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. The agency should notify the recipient for information on the process for requesting a waiver from these requirements. (a) When the Federal agency has determined that one of the following exceptions applies, the federal awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (i) applying the domestic content procurement preference would be inconsistent with the public interest; (ii) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (iii) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. (b) A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. (c) There may be instances where a federal award qualifies, in whole or in part, for an existing waiver described at Mr?%reoiiean FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. (4) Definitions. The definitions applicable to this term are set forth at 2 C.F.R. § 184.3, the full text of which is incorporated by reference. October 7, 2025 E - 94 Article 39 SAFECOM Recipients receiving federal awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is updated annually and can be found at Funding and Sustainment I CISA. Article 40 Subrecipient Monitoring and Management Pass -through entities must comply with the requirements for subrecipient monitoring and management as set forth in 2 C.F.R. §§ 200.331-333. Article 41 System for Award Management and Unique Entity Identifier Requirements Recipients are required to comply with the requirements set forth in the governmentwide federal award term and condition regarding the System for Award Management and Unique Entity Identifier Requirements in 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated reference. Article 42 Termination of a Federal Award (1) By DHS. DHS may terminate a federal award, in whole or in part, for the following reasons: (a) If the recipient fails to comply with the terms and conditions of the federal award; (b) With the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated; or (c) Pursuant to the terms and conditions of the federal award, including, to the extent authorized by law, if the federal award no longer effectuates the program goals or agency priorities. (3) By the Recipient. The recipient may terminate the federal award, in whole or in part, by sending written notification to DHS stating the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if DHS determines that the remaining portion of the federal award will not accomplish the purposes for which the federal award was made, DHS may terminate the federal award in its entirety. (4) Notice. Either party will provide written notice of intent to terminate for any reason to the other party no less than 30 calendar days prior to the effective date of the termination. (5) Compliance with Closeout Requirements for Terminated Awards. The recipient must continue to comply with closeout requirements in 2 C.F.R. §§ 200.344200.345 after an award is terminated. Article 43 Terrorist Financing Recipients must comply with Executive Order 13224 and applicable statutory prohibitions on transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible for ensuring compliance with the Executive Order and laws. October 7, 2025 E - 95 Article 44 Trafficking Victims Protection Act of 2000(TVPA) Recipients must comply with the requirements of the government -wide federal award term and condition which implements Trafficking Victims Protection Act of 2000, Pub. L. No. 106-386, § 106 (codified as amended at 22 U.S.C. § 7104). The federal award term and condition is in 2 C.F.R. § 175.105, the full text of which is incorporated by reference. Article 45 Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism (USA PATRIOT) Act of 2001, Pub. L. 107-56 Recipients must comply with the requirements of Pub. L. 107-56, Section 817 of the USA PATRIOT Act, which amends 18 U.S.C. §§ 175 175c. Article 46 Use of DHS Seal, Logo and Flags Recipients must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials. Article 47 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections in 10 U.S.0 § 470141 U.S.C. § 4712. October 7, 2025 E - 96 Article 48 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that could have an impact on the environment are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state, and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; Endangered Species Act; National Historic Preservation Act of 1966, as amended; Clean Water Act; Clean Air Act; National Flood Insurance Program regulations; and any other applicable laws, regulations and executive orders. General guidance fDERPIAPocess is available on the DHS/FEMA Website. Speci fic applicant guidance on how to submit information for EHP review depends on the individual grant program. Applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The FEMA EHP review process must be completed before funds are released to carry out the proposed project, otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. DHS/FEMA may also need to perform a project closeout review to ensure the applicant complied with all required EHP conditions identified in the initial review. If ground disturbing activities occur during construction, the applicant will monitor the ground disturbance, and if any potential archaeological resources are discovered, the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. EO 11988, Floodplain Management, and EO 11990, Protection of Wetlands, require that all federal actions in or affecting the floodplain or wetlands be reviewed for opportunities to relocate, and be evaluated for social, economic, historical, environmental, kg44ita1abesfetyWc rdit" FEMA implement the EOs and require an eight -step review process if a proposed action is in a floodplain or wetland or has the potential to affect or be affected by a floodplain or wetland. The regulation also requires that the federal agency provide public notice of the proposed action at the earliest possible time to provide the opportunity for public involvement in the decision -making process (44 C.F.R. § 9.8). Where there is no opportunity to relocate the federal action, FEMA is required to undertake a detailed review to determine what measures can be taken to minimize future damages to the floodplain or wetland. Article 49 Applicability of DHS Standard Terms and Conditions to Tribal Nations The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Tribal Nations, or there is a federal law or regulation exempting its application to Tribal Nations, then the acceptance by Tribal Nations, or acquiescence to DHS Standard Terms and Conditions does not change or alter its inapplicability to a Tribal Nation. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribal Nations where it does not already exist. October 7, 2025 E - 97 Article 50 Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please email FEMA Grant Management Operations at: ASK-GMD@fema.dhs.gov for any questions. Article 51 Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, the non -state recipient or subrecipient (including subrecipients of a State or Tribal Nation), must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313(e). State recipients must follow the disposition requirements in accordance with State laws and procedures. 2 C.F.R. section 200.313(b). Tribal Nations must follow the disposition requirements in accordance with Tribal laws and procedures noted in 2 C.F.R. section 200.313(b); and if such laws and procedures do not exist, then Tribal Nations must follow the disposition instructions in 2 C.F.R. section 200.313(e). Article 52 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, a written request must be submitted and approved by FEMA as required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(i) regarding the transfer of funds among direct cost categories, programs, functions, or activities. For awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000) and where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved, transferring funds among direct cost categories, programs, functions, or activities is unallowable without prior written approval from FEMA. For purposes of awards that support both construction and non -construction work, 2 C.F.R. section 200.308((f)(9) requires the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. Any deviations from a FEMA approved budget must be reported in the first Federal Financial Report (SF-425) that is submitted following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 53 Indirect Cost Rate 2 C.F.R. section 200.211(b)(16) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for the award is stated in the budget documents or other materials approved by FEMA and included in the award file. October 7, 2025 E - 98 Article 54 Build America, Buy America Act (BABAA) Required Contract Provision & Self -Certification In addition to the DHS Standard Terms & Conditions regarding Required Use of American Iron, Steel, Manufactured Products, and Construction Materials, recipients and subrecipients of FEMA financial assistance for programs that are subject to BABAA must include a Buy America preference contract provision as noted in 2 C.F.R. section 184.4 and a self -certification as required by the FEMA Buy America Preference in FEMA Financial Assistance Programs for Infrastructure (FEMA Interim Policy #207-22-0001). This requirement applies to all subawards, contracts, and purchase orders for work performed, or products supplied under the FEMA award subject to BABAA. Article 55 Award Performance Goals gobt D► dbnmmefatbEllwaet O)ettimparing the number of items requested in its application, the numbers acquired (ordered, paid, and received) within the period of performance. In order to measure performance, FEMA may request information throughout the period of performance. In its final performance report submitted at closeout, the recipient is required to report on the recipients compliance with the applicable industry, local, state and national standards described in the NOFO. Article 56 Non -Applicability of Specific Agreement Articles Notwithstanding their inclusion in this award package, the following Agreement Articles do not apply to this grant award: 1. Communication and Cooperation with the Department of Homeland Security and Immigration Officials. 2. Paragraph (2)(a)(iii) of Anti -Discrimination. October 7, 2025 E - 99 Article 57 Payment Information (Updated) Recipients will submit payment requests in FEMA GO for FY25 awards under this program. Instructions to Grant Recipients Pursuing Payments FEMA reviews all grant payments and obligations to ensure allowability in accordance with 2 C.F.R. § 200.305. These measures ensure funds are disbursed appropriately while continuing to support and prioritize communities who rely on FEMA for assistance. Once a recipient submits a payment request in FEMA GO, FEMA will review the request. If FEMA approves a payment, it will process the payment through FEMA GO and the payment will be delivered pursuant to the recipients SAM.gov financial information. If FEMA disapproves a payment, FEMA will inform the recipient. Processing and Payment Timeline FEMA must comply with regulations governing payments to grant recipients. See 2 C.F.R. § 200.305. For grant recipients other than States, 2 C.F.R. § 200.305(b)(3) stipulates that FEMA is to make payments on a reimbursement basis within 30 days after receipt of the payment request, unless FEMA reasonably believes the request to be improper. For state recipients, 2 C.F.R. § 200.305(a) instructs that federal grant payments are governed by Treasury - State Cash Management Improvement Act (CMIA) agreements ("Treasury - State agreement") and default procedures codified at 31 C.F.R. part 205 and Treasury Financial Manual (TFM) 4A-2000, "Overall Disbursing Rules for All Federal Agencies." See 2 C.F.R. § 200.305(a). Treasury -State agreements generally apply to "major federal assistance programs" that are governed by 31 C.F.R. part 205, subpart A and are identified in the Treasury -State agreement. 31 C.F.R. §§ 205.2, 205.6. Where a federal assistance (grant) program is not governed by subpart A, payment and funds transfers from FEMA to the state are subject to 31 C.F.R. part 205, subpart B. Subpart B requires FEMA to "limit a funds transfer to a state to the minimum amounts needed by the state and must time the disbursement to be in accord with the actual, immediate cash requirements of the state in carrying out a federal assistance program or project. The timing and amount of funds transfers must be as close as is administratively feasible to a state's actual cash outlay for direct program costs and the proportionate share of any allowable indirect costs." 31 C.F.R. § 205.33(a). Nearly all FEMA grants are not "major federal assistance programs." As a result, payments to states for those grants are subject to the "default" rules of 31 C.F.R. part 205, subpart B. If additional information is needed, a request for information will be issued by FEMA to the recipient; recipients are strongly encouraged to respond to any additional FEMA request for information inquiries within three business days. If an adequate response is not received, the request may be denied, and the entity may need to submit a new reimbursement request; this will re -start the 30-day timeline. October 7, 2025 E - 100 Submission Process All non -disaster grant program reimbursement requests must be reviewed and approved by FEMA prior to drawdowns. For all non -disaster reimbursement requests (regardless of system), please ensure submittal of the following information: 1. Grant ID / Award Number 2. Total amount requested for drawdown 3. Purpose of drawdown and timeframe covered (must be within the award performance period) 4. Subrecipient Funding Details (if applicable). •Is funding provided directly or indirectly to a subrecipient? • If no, include statement "This grant funding is not being directed to a subrecipient." •If yes, provide the following details: •The name, mission statement, and purpose of each subrecipient receiving funds, along with the amount allocated and the specific role or activity being reimbursed. W*uffther thimsi&rbzipleet supporting aliens, regardless of whether FEMA funds support such activities. •Whether the payment request includes an activity involving support to aliens? •Whether the subrecipient has any diversity, equity, and inclusion practices. 5. Supporting documentation to demonstrate that expenses are allowable, allocable, reasonable, and necessary under 2 C.F.R. Part 200 and in �dd�QFi�carttrgrr6d applicable federal regulations. October 7, 2025 E - 101 Article 58 Termination of the Federal Award (Updated) 1. Paragraph C.XL of the FY 2025 DHS Standard Terms and Conditions, v.3 §ets forth a term and condition entitled Termination of a Federal Award." The termination provision condition listed below applies to the grant award and the term and condition in Paragraph C.XL of the FY 2025 DHS Standard Terms and Conditions, v.3 does not. 2. Termination of the Federal Award by FEMA FEMA may terminate the federal award in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340: a. If the recipient or subrecipient fails to comply with the terms and conditions of the federal award. b. With the consent of the recipient, in which case FEMA and the recipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated. c. If the federal award no longer effectuates the program goals or agency priorities. Under this provision, FEMA may terminate the award for these purposes if any of the following reasons apply: i. If DHS/FEMA, in its sole discretion, determines that a specific award objective is ineffective at achieving program goals as described in this NOFO; ii. If DHS/FEMA, in its sole discretion, determines that an objective of the award as described in this NOFO will be ineffective at achieving program goals or agency priorities; iii. If DHS/FEMA, in its sole discretion, determines that the design of the grant program is flawed relative to program goals or agency priorities; iv. If DHS/FEMA, in its sole discretion, determines that the grant program is not aligned to either the DHS Strategic Plan, the FEMA Strategic Plan, or successor policies or documents; v. If DHS/FEMA, in its sole discretion, changes or re-evaluates the goals or priorities of the grant program and determines that the award will be ineffective at achieving the updated program goals or agency priorities; or vi. For other reasons based on program goals or agency priorities described in the termination notice provided to the recipient pursuant to 2 C.F.R. § 200.341. Vii. If the awardee falls out of compliance with the Agency s statutory or regulatory authority, award terms and conditions, or other applicable laws. 3. Termination of a Subaward by the Pass -Through Entity October 7, 2025 E - 102 The pass -through entity may terminate a subaward in whole or in part for one of the following reasons identified in 2 C.F.R. § 200.340: a. If the subrecipient fails to comply with the terms and conditions of the federal award. b. With the consent of the subrecipient, in which case the pass -through entity and the subrecipient must agree upon the termination conditions. These conditions include the effective date and, in the case of partial termination, the portion to be terminated. �.dfnlffbemuklnrBi>ted, the pass -through recipient will terminate its subawards. 4. Termination by the Recipient or Subrecipient The recipient or subrecipient may terminate the federal award in whole or in part for the following reasons identified in 2 C.F.R. § 200.340: Upon sending FEMA or the pass -through entity a written notification of the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if FEMA or the pass -through entity determines that the remaining portion of the federal award will not accomplish the purposes for which the federal award was made, FEMA or the pass - through entity may terminate the federal award in its entirety. 5. Impacts of Termination a. When FEMA terminates the federal award prior to the end of the period of Performance due to the recipient s material failure to comply with the terms and conditions of the federal award, FEMA will report the termination in SAM.gov in the manner described at 2 C.F.R. § 200.340(c). b. When the federal award is terminated in part or its entirety, FEMA or the pass -through entity and the recipient or subrecipient remain responsible for compliance with the requirements in 2 C.F.R. §§ 200.344 and 200.345. 6. Notification Requirements FEMA or the pass -through entity must provide written notice of the termination in a manner consistent with 2 C.F.R. § 200.341. The federal award will be terminated on the date of the notification unless stated otherwise in the notification. 7.Opportunities to Object and Appeals Where applicable, when FEMA terminates the federal award, the written notification of termination will provide the opportunity, and describe the process, to object and provide information challenging the action, pursuant to 2 C.F.R. § 200.342. 8. Effects of Suspension and Termination October 7, 2025 E - 103 The allowability of costs to the recipient or subrecipient resulting from financial obligations incurred by the recipient or subrecipient during a suspension or after the termination of a federal award are subject to 2 C.F.R. § 200.343. Article 59 Non -Applicability of Specific Agreement Articles Notwithstanding their inclusion in this award package, the following Agreement Article does not apply to this grant award: Termination of a Federal Award The intent of this provision is to clarify that Paragraph C.XL (Termination of a Federal Award) of the FY 2025 DHS Standard Terms and Conditions does not apply to this award. Instead, the Agreement Article titled "Termination of the Federal Award;EWaliii�mt®n of the Federal Award (Updated) this grant award. October 7, 2025 E - 104 Obligating document 1. Agreement No. EMW-2024-FG- 04035 2. Amendment No. N/A 6. Recipient Name and Address CITY OF PORT ANGELES 321 E 5TH ST PORT ANGELES, WA 98362 9. Name of Recipient Project Officer Joel McKeen 11. Effective Date of This Action 09/23/2025 3. Recipient 4. Type of 5. Control No. No. Action WX02143N2025T 916001266 AWARD 7. Issuing FEMA Office and Address Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 1-866-927-5646 9a. Phone No. 3604174652 8. Payment Office and Address FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20742 10. Name of FEMA Project 10a. Phone Coordinator No. Assistance to Firefighters 1-866-274- Grant Program 0960 14. Performance Period 09/30/2025 to 09/29/2027 GO Budget Period 09/30/2025 to 09/29/2027 15. Description of Action a. (Indicate funding data for awards or financial changes) 12. Method of Payment OTHER-FEMA 13. Assistance Arrangement COST SHARING Program Accounting Prior Amount Current Cumulative assistance Data awarded Name Listing No. (ACCS Total Total This Action Non -Federal Abbreviation Code) Award + or (_) Award Commitment 2025-FF- FG 97.044 GB01 - $0.00 $195,825.31 $195,825.31 $19,582.54 P410-xxxx- 4101-D Totalsl$0.00 1$195,825.31 1$195,825.31 1$19,582.54 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A This field is not applicable for digitally signed grant agreements October 7, 2025 E - 105 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Stacey Street, Deputy Assistant Administrator Grants Program 09/23/2025 Directorate October 7, 2025 E - 106 PaRTANGELES t r� W A S H I N G T O N, U.S. Date: October 7, 2025 To: City Council From: Nathan A. West, City Manager Brian Smith, Chief of Police Kari Martinez -Bailey, City Clerk CITY COUNCIL MEMO Subject: Everbridge Emergency Notification System Update Summary: On February 6, 2024, City Council authorized the City Manager to sign an interlocal agreement with Clallam County for the purchase and deployment of an emergency notification system. Everbridge is used both by Clallam County Emergency Management and City staff under this agreement This memo and presentation are meant to provide City Council with an update on the platform, use, and staffs continued efforts to gain new users in order to reach more community members when an emergency alert is issued. Strategic Plan: This update directly aligns with Strategic Focus Area #1 — Community Resilience, specifically Goals C and D. Funding: This system has an annual budgeted expenditure of up to $9,000.00. Recommendation: Presentation by Emergency Management Program Coordinator Justine Chorley. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved bythe City Council on October 1, 2024. This update directly aligns with Strategic Focus Area # 1 — Community Resilience, specifically Goals C and D, to improvepublic safety andpeace ofmind in our community while promoting policies that create efficient practices and expand application of disaster preparedness and emergency response practices. Background / Analysis: After careful review, the City and County selected the Everbridge platform as the most suitable emergency notification system for our community. Since its deployment, staff have worked diligently to learn and test the new system. Since Everbridge requires users to sign up in order to receive messages, both the City and the County have been actively advertising this platform. This memo and presentation are meant to provide City Council with an update on the platform and efforts to gain new users in order to reach more community members when an emergency message is deployed. City staff have established a small internal user group who frequently tests the Everbridge system. The experience gained through this testing came to much use during the PetroCard Indian Creek Spill in July 2025, when the City used the emergency notification system to alert both the public and staff. On July 20, an Everbridge alert was issued to a total of 26,857 contacts. Staff used geofencing to create virtual boundaries for the alert, extending the boundaries just beyond the area of City water system October 7, 2025 1 - 1 customers to ensure the maximum number of affected individuals were reached. Staff also utilized Everbridge to send internal alerts notifying City employees of the emergency and requesting volunteers for assistance with water distribution. In total, six (three to the general public and three to City staff) Everbridge alerts were issued, with the final being an "all -clear" alert, signaling the end of the Do Not Drink tap water order. Using Everbridge, City staff were able to draft and send timely and accurate information during the emergency. The planning efforts made prior to the emergency event, including training and testing of the system, ensured that those responding directly to the emergency could continue to focus on their core functions. Everbridge is an opt -in system, and community members must sign up to receive alerts. Therefore, the City continues to advertise the platform and encourage residents to subscribe. On August 5, during National Night Out, City staff distributed a Disaster Supply Kit Checklists and Everbridge flyers. In addition, the recently City distributed flyers to short-term lodging hosts to encourage their visitors to sign up for alerts during their stay. In a joint effort, City and County staff have grown our Everbridge subscribers to 90,683 contacts. In the event of a life -threatening emergency, the County Emergency Operations Center can also use Everbridge to deploy messaging through the FEMA Integrated Public Alert & Warning System (IPAWS). IPAWS is the national system for local alerting, designed to provide timely, geographically targeted emergency alerts and warnings to notify the public. IPAWS alerts can be disseminated through mobile phones using Wireless Emergency Alerts (WEA), to radio and television via the Emergency Alert System (EAS), and on the National Oceanic and Atmospheric Administration's (NOAA) Weather Radio. IPAWS is not subscription based and there is no need to sign up. Currently, City staff are working with County staff to complete certification in order to send IPAWS notification should it be necessary. Funding Overview: PenCom has accounted for the $9,000.00 per year cost in the budget, which will pay for half of the annual cost of the Everbridge notification system. Attachments: • Everbridge Fliers October 7, 2025 1-2 Get real time updates during emergencies. The City of Port Angeles is now using Everbridge° as its Emergency Notification System. Everbridge° is a communication tool that keeps you informed during severe weather, major utility outages, emergency road closures and other events. You can receive alerts by text, phone, email or TTY/TDD device. 0 0 SCAN QR CODE to sign up for alerts Po,PwtPb a edge cityofpa.us/Everbridge 1-3 Are you prepared for disaster or unexpected event? Having enough food, water and medicine can help you stay safe and comfortable until help arrives. While two weeks'worth of supplies is the standard recommendation, a 30-day supply is optimal for households on the Olympic Peninsula. Building a supply kit can be expensive, but know that preparedness is a journey. Start small and add to your kit over time. [Food and Wate ❑ Water (1 gal per person per day) ❑ Canned foods, juices and soups ❑ High energy foods - peanut butter, granola bars, trail mix ❑ Comfort foods - cookies and hard candy, etc. ❑ Dry meats like jerky ❑ Freeze dried, ready -to -eat foods Tools and Supplies ❑ Battery -operated radio ❑ Flashlight and extra batteries ❑ Extra cash ❑ Non -electric can opener ❑ Multipurpose tool ❑ Utility knife ❑ Fire extinguisher ❑ Matches ❑ Aluminum foil ❑ Paper, pencil ❑ Shut-off wrench, to turn off household gas and water Important Documents ❑ Important telephone numbers ❑ Copies of insurance policies ❑ Passports / social security cards ❑ Immunization records ❑ Bank account numbers ❑ Inventory of valuables ❑ Family records First Aid KitM�� 4 ❑ Sterile adhesive bandages ❑ Sterile gauze pads and bandages ❑ Large triangular bandages ❑ Butterfly bandages ❑ Adhesive tape ❑ Scissors & tweezers ❑ Moistened towelettes ❑ Barsoap ❑ Nitrile gloves ❑ Aspirin, antacid, and anti - diarrhea medication ❑ Instant cold packs ❑ Antibiotic ointment ❑ Safety pins ❑ Needle & thread ❑ Splinting materials Clothing and Bedding ❑ Mylar blankets ❑ Sturdy shoes ❑ Hat and gloves ❑ Rain gear Notes Ikanitationja ❑ Toilet paper, towelettes ❑ Soap, liquid detergent ❑ Feminine supplies ❑ Personal hygiene items ❑ 5-gallon plastic bucket with lid ❑ Disinfectant Unique Needs ❑ Remember family members with special requirements, such as infants, elderly or disabled persons with unique needs. Pet Kit ❑ Food and water ❑ Sturdy leashes and harnesses ❑ Printed photos to identify lost pets and prove ownership ❑ Medications and medical records ❑ First aid kit ❑ Supplies to manage waste F PORT qN cf`BE IN THE KNOW Sign Up for Everbridge Alerts! How to Sign Up To learn more and get started, visit our website (cityofpa.us/Everbridge). Follow the prompts to create an account. You will be asked to provide your location and contact information. Choose how you want to receive alerts —by phone call, text, or email. Alerts will be sent to you by the City of Port Angeles and Clallam County Emergency Management. A � P-Q-R-TANGELES CITY COUNCIL W A S H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Calvin W. Goings, Deputy City Manager Shannen Cartmel, Community and Economic Development Manager Ben Braudrick, Planning Supervisor Subject: Comprehensive Plan Update Summary: On September 23, 2025, the City Council held a work session on the Comprehensive Plan Periodic Update, associated citywide rezone, future urban growth area swap, and update of the Housing Action Plan. During the work session and in subsequent emails, each Council member brought up questions, requests for more information, and suggestions. City staffwill provide an overall response on the issues raised. Strategic Plan: Strategic Focus Area #3, Goals A and B, Measures 1 and 2. Funding: N/A Recommendation: Staff presentation to Council followed by Council discussion. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. Specifically, Strategic Focus Area (SFA) #3, Goals A and B, Measures 1 and 2 support the Comprehensive Plan Periodic Update and the Housing Action Plan update. These efforts are central to achieving the Strategic Plan's housing objectives. By advancing these updates, the City is aligning long-term growth management with housing and infrastructure priorities. This work supports the Strategic Plan's measures to provide adequate housing for Port Angeles residents, incentivize development and conversion of vacant land, and ensure infrastructure capacity for both housing and economic opportunities. Background / Analysis: The Washington State Department of Commerce requires the City of Port Angeles to complete a periodic update of its Comprehensive Plan by the end of this year. Overthe past 18 months, City staff have engaged extensively with the community to ensure the residents shape the long- range direction of growth and development for the next 20 years. This engagement has included workshops, open houses, surveys, listening posts across multiple neighborhoods, events, presentations to civic organizations, and the formation of a stakeholder advisory committee that met six times to provide direct feedback on the pins's elements. That feedback has driven the process, ensuring the plan reflects the community's values and priorities. On September 23, 2025, the City Council held a work session to discuss the Comprehensive Plan Periodic Update, the associated citywide rezone, the future urban growth area swap, and the update of the Housing Action Plan. During that work session and in subsequent emails, Council members raised questions, October 7, 2025 1-6 shared requests for more information, and made suggestions. City staff will provide an overall response on the issues raised. Funding Overview: N/A Attachment(s): N/A October 7, 2025 1-7 TA P_Q_ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Nathan A. West, City Manager Kari Martinez -Bailey, City Clerk Subject: Permanent Committee Appointment Recommendations Summary: On May 6, City Council authorized staff to reopen the application period until vacancies have been filled. Strategic Plan: This proposal directly aligns with Strategic Focus Area #2 — Citywide Resource Optimization, and specifically furthers Goal B and Measure 2. Additionally, the Equity and Relationships Implementation Principles are furthered by this recommendation. Funding: Members serve without compensation. Recommendation: 1) Approve the appointment to the City's Permanent Committees as detailed in the tables below. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. This proposal directly aligns with Strategic Focus Area #2 — Citywide Resource Optimization, and specifically furthers Goal B and Measure 2 — develop succession planning strategies for Council, Boards, and Staff by 12/31/2026, including recruitment and staff retention. Background / Analysis: On January 21, 2025, the Council appointed five ad hoc appointment committees for all of 2025 to meet, review, and interview, as necessary. The City Clerk was responsible for the meeting logistics of the five ad hoc appointment committees. On May 6, 2025, Council authorized staff to open an additional application period until vacancies are filled. The City Clerk's Office advertised for vacant permanent committee positions on the City's website, social media, and the Peninsula Daily News. On September 16, 2025, the Ad Hoc Appointment Committees for Parks, Recreation & Facilities Commission, Public Safety Advisory Board (PSAB), and Utility Advisory Committee (UAC) each met to review applications and discuss next steps. The Ad Hoc Appointment Committee for Parks, Recreation & Facilities received one application for the one vacancy and decided to move forward with a recommendation for appointment to the full Council. The Ad Hoc Appointment Committee for PSAB received four applications for one vacancy and came to a consensus to move forward with a recommendation for appointment to the full Council. The Ad Hoc Appointment Committee for UAC reviewed two applications for one vacancy and decided to interview both candidates. The Ad Hoc Appointment Committee's recommendations for appointments are as follows: October 7, 2025 1-8 Parks, Recreation & Facilities Commission Damon Houck Commission Member Filling Unexpired Term Ending— 2/28/2029 Public Safety Advisory Committee aga Fu Committee Member Filling Unexpired Term Ending — 2/29/2028 Position #3 Utility Advisory Committee Shaun Henson Member -at -Large Filling Unexpired Term Ending — 2/29/2029 The City Clerk's Office is actively recruiting for Student positions for the City's Lodging Tax Committee, Planning Commission, Utility Advisory Committee and Public Safety Advisory Board. Applications are available online and a kiosk at City Hall is available to those that do not have access to a computer. The prospective Ad Hoc Appointment Committee will review applications as applicable. Funding Overview: Members serve without compensation. Attachments: 1. Ad Hoc Appointment Committee Summary 2. Link to the applications: Parks Applications PSAB Applications UAC Applications October 7, 2025 1-9 P—Q—RTANGELES 321 East Fifth Street WASH S H I N G T O N U S Port Angeles, WA 98362 Iqlmw Ad Hoc Appointment Committee Summary H I STO RY : On May 6, 20205, Council authorized staff to open an additional application period until vacancies are filled. The City Clerk's office advertised for vacant permanent committee positions on the City's website, social media, and the Peninsula Daily News. Tuesday, September 16, 2025 This meeting was conducted as a virtual meeting through Teams. PARKS, RECREATION & FACILITIES COMMISSION Members present: Council member Drew Schwab Council member Amy Miller Deputy Mayor Navarra Carr Parks & Recreation Director Corey Delikat Members absent: Commissioner Samantha Fischbein The Ad Hoc Appointment Committee for the Parks, Recreation & Facilities Commission met on Tuesday, September 16th at 12:00 p.m. The Committee reviewed one application for the vacant general position. The Committee decided to recommend Damon Houck for appointment as a Commissioner on the Parks, Recreation & Facilities Commission. Tuesday, September 16, 2025 This meeting was conducted as a virtual meeting through Teams. PUBLIC SAFETY ADVISORY BOARD Members present: Council member Drew Schwab Council member Amy Miller Deputy Mayor Navarra Carr Members absent: Chief Brian Smith and Board member Mary Margolis The Ad Hoc Appointment Committee for the Parks, Recreation & Facilities Commission met on Tuesday, September 16th at 12:20 p.m. The Committee reviewed four applications for the vacant general position. The Committee decided to recommend Liz Uraga for appointment as a Board member on the Public Safety Advisory Board. October 7, 2025 1 - 10 Tuesday, September 16, 2025 This meeting was conducted as a virtual meeting through Teams. UTILITY ADVISORY COMMITTEE Members present: Council member Drew Schwab Council member Amy Miller Deputy Mayor Navarra Carr Public Works & Utilities Director Scott Curtin Members absent: Committee member Richard French The Ad Hoc Appointment Committee for the Utility Advisory Committee met on Tuesday, September 16th at 12:40 p.m. The Committee reviewed two applications for the vacant Member -at -Large position. The Committee came to a consensus that they'd like to interview the two applicants at a later date. Tuesday, September 30, 2025 This meeting was conducted as a hybrid meeting in the Planning Conference Room located in City Hall. UTILITY ADVISORY COMMITTEE Members present: Council member Drew Schwab Council member Amy Miller Deputy Mayor Navarra Carr Public Works & Utilities Director Scott Curtin Members absent: Committee member Richard French The Ad Hoc Appointment Committee for the Utility Advisory Committee met on Tuesday, September 30th at 3:00 p.m. The Committee interviewed Gail Engstrom and Shaun Henson for the vacant Member -at -Large position. The Ad Hoc Appointment Committee for the Utility Advisory Committee decided by consensus to recommend Shaun Henson for appointment as Member -at -Large to the full Council. October 7, 2025 1 - 11 TA P_Q_ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Scott Curtin, Director of Public Works & Utilities Subject: CON-2025-04 Tree Trimming 2025 Contract - Award Summary: Staff is seeking Council approval to award a maintenance contract to Xylem I, LLC of Snohomish, WA at the rate of $450.00 per hour and $4,500.00 for mobilization costs for the Tree Trimming 2025 Contract CON-2025-04. A recent inspection of the power lines confirmed a need to trim trees before winter. Strategic Plan: This proposal directly aligns with Strategic Focus Area #4 — Infrastructure Development, Maintenance, and Connectivity. Funding: Funding is available in the 2025 Light Operations budget 401-7180-533.48-10 for Power Line Tree Trimming Services, in the amount of $125,000.00, and in the Streets budget 102-7230-542-4810, in the amount of $11,500.00. Recommendation: Award a maintenance contract with Xylem I, LLC of Snohomish, WA for the Tree Trimming 2025 Contract CON-2025-04, in an amount not to exceed $136,500.00, including taxes, and authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications, if necessary. Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. This project directly aligns with the Strategic Focus Area 94 — Infrastructure Development, Maintenance, and Connectivity. Background / Analysis: Trees are a large part of the natural beauty of our area and Port Angeles is fortunate to have thousands of trees within our City. While the City makes every effort to let trees grow naturally, if not maintained they can jeopardize the safety of our community. It is the City's goal to maintain healthy trees. Unfortunately, it is a fact that trees growing into or near power lines can become a hazard to public safety, cause downed power lines during storms, and create fire risks. In order to prevent these dangers, the City regularly inspects trees growing near power lines to ensure they are a safe distance away. Even though trimming is necessary in some instances to preserve safety, the City takes care to preserve the health of the trees that are trimmed. The City requires special trimming procedures and contracts with only qualified companies that strive to keep trees healthy while ensuring branches are clear of nearby high voltage lines. The annual tree trimming contract is administered by the Public Works Electrical Utility to ensure uniform criteria for the pruning or removing of trees, shrubs and other vegetation that interfere with, or are a potential hazard to the delivery of safe and reliable electrical power. A portion of this contract contributes to the Tree City USA certification which the City has consistently exceeded the project contribution minimum requirements. October 7, 2025 J - 1 This contract complies with the State's prevailing hourly wage rates and is based on the total rate per hour for a three-man crew, manlift truck, chipper, and all other necessary equipment to perform the work. Xylem I's hourly crew rate is $450.00 per hour and $4,500.00 for mobilization costs. The contract has a cumulative amount not to exceed value of $136,500.00. Notice of the bid opportunity was advertised through the Municipal Research and Services Center (MRSC) Rosters on September 9, 2025, and posted to the City website. One (1) bid was received and opened on September 23, 2025 with Xylem I, LLC of Snohomish, WA being the low responsive bidder. The total bid amounts, including taxes, are tabulated in the following table: Contractor Rate/Hour Mobilization Cost Xylem I, LLC of Snohomish, WA $450.00 $4,500.00 Funding Overview: Funding is available in the 2025 Light Operations budget 401-7180-533.48-10 for Power Line Tree Trimming Services, in the amount of $125,000.00, and in the Streets budget 102-7230-542-4810, in the amount of $11,500.00. Attachment: none October 7, 2025 J - 2 Photo provided for reference. October 7, 2025 J - 3 Date: To: From: Subject: POR-T-ANGELES W A S H I N G T O N, U.S, October 7, 2025 City Council CITY COUNCIL MEMO Calvin W. Goings, Deputy City Manager Eric Waterkotte, Information Technology Manager VMware Licensing Renewal Summary: The City utilizes a software product known as VMware to host over 70 virtualized server environments used for multiple, critical systems the City relies on. VMware's software licensing model requires annual renewal. The annual renewal cost changed in 2025 due to VMware changing its products and licensing. Strategic Plan: VMware software renewal aligns with Strategic Focus Area #2 — Citywide Resource Optimization by reducing the physical hardware needed to run critical servers. Funding: Funding for 2025 in the amount of $47,183.04 is available in the Council approved IT 2025 Budget. Recommendation: 1) Approve the renewal forVMware virtualization software, from SHI under WA State Dept of Enterprise Services Contract #05820 in the amount not to exceed $351,095.04 including tax, over a five-year period and 2) authorize the City Manager to execute all purchase documents, to administer the purchase, and make minor modifications if necessary. Relationship to Strategic Plan: The2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. Renewing VMware virtualization software aligns with Area #2 - Citywide Resource Optimization by significantly reducing the physical hardware needed to run critical servers for the City's information technology systems. Background / Analysis: The City heavily relies onvirtualization technology to dramatically reduce the cost of physical hardware, power consumption, and space requirements for over 70 critical server environments. In 2024, VMware, the company who makes the virtualization software used by the City, was acquired by Broadcom Inc. bringing a change to the licensing model and annual costs. After a thorough review of our utilization and a thoughtful reduction in our usage in 2024, VMware changed its licensing and product line in 2025. An updated annual licensing renewal quote from SHI International, the vendor used for the purchase of the VMware software licensing for 2025, is attached and lists the next five years' renewal cost. Costs to the City vary each year of the contract with a 2025 renewal amount of $47,183.04 and a five-year total cost of $351,095.04 as detailed in Table 1. October 7, 2025 J - 4 Table 1 — Five Year VMware Costs VMware Year 1 2025 Year 2 Year 3A Year 4 Year 5 5 Year Total $47,183.04* $56,617.92 $67,939.20 $81,524.16 $97,830.72 $351,095.04 *Penalty included and absorbed by SHI It will be necessary forthe City to renew licensing for this software in 2025 in order for the City to retain rights to run software updates for our VMware systems. Without these systems the City would be required to purchase additional servers and hardware to operate the City's technology systems at a significant cost. Purchasing will be made through an approved vendor and reseller under WA State Department of Enterprise Services contract #05820. Funding Overview: Funding for 2025 in the amount of $47,183.04 is available in the Council approved IT 2025 Budget. Attachment(s): ■ SHI Quote-26627555.pdf VMware VCF 5-year quote 2 October 7, 2025 J - 5 WA -City of Port Angeles Eric Waterkotte 321 E. 5th Street Port Angeles, Washington 98362 United States Phone: 360-417-4512 Fax: Email: ewaterkotte@cityofpa.us All Prices are in US Dollar (USD) Product 1 VMware Cloud Foundation VMware - Part#: VCF-CLD-FND Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2025 — 8/15/2026 2 Penalty Fee - VCF VMware - Part#: PFEE-VCF Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2025 — 8/15/2026 3 VMware Cloud Foundation VMware - Part#: VCF-CLD-FND Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2026 — 8/15/2027 4 VMware Cloud Foundation VMware - Part#: VCF-CLD-FND Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2027 — 8/15/2028 5 VMware Cloud Foundation VMware - Part#: VCF-CLD-FND Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2028 — 8/15/2029 6 VMware Cloud Foundation VMware - Part#: VCF-CLD-FND Contract Name: OMNIA Partners - IT Solutions Contract #: 2018011-02 Coverage Term: 8/16/2029 — 8/15/2030 October 7, 2025 Pricing Proposal Quotation #: 26627555 Created On: 9/11/2025 Valid Until: 10/10/2025 Inside Account Executive Enrico Borromeo 290 Davidson Ave Somerset, NJ 08873 Phone: 732-584-4466 Fax: Email: enrico—borromeo@shi.com Qty Your Price Total 288 $152.0165 $43,780.74 1 $3,402.30 $3,402.30 288 $196.59 $56,617.92 288 $235.90 $67,939.20 288 $283.07 $81,524.16 288 $339.69 $97,830.72 J - 6 Total $351,095.04 Additional Comments Keep in mind, VMWare recently changed their approval process for reinstatement fees. A completed waiver form and valid business case are required in order to be considered for approval. Please make sure to send over all POs prior to you expiration date to avoid the reinstatement fee. Please note the following: 1) VMware EULA https://docs.broadcom.com/docs/end-user-agreement-english 2) VMware Does Not offer a standard return policy 3) Service offerings are non-refundable. For these products, orders are non -cancellable and non -returnable from point of order. 4) PSO Credits are only active for 1 Year Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO Please Note, Broadcom product lines have the following reinstatement fee policy: o Effective immediately, late orders will be charged a 25% reinstatement fee. o Every additional week late will result in an incremental 10% fee added By executing a an order against this quote customer agrees that they will review and agree to the manufacturers terms of use. Any discrepancies between manufacturer licensing agreement and customer terms must still be agreed to or negotiated independently and directly with manufacturer. The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. October 7, 2025 J - 7 PUBLIC WORKS CONTRACT STATUS REPORT January 2025 / September 2025 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL EXCEEDING $35,000 ORIGINAL ORIGINAL PRIOR JAN. TO SEP. CONTRACT PROJECT TITLE BUDGET CONTRACT CHANGE CHANGE + (Construction) AMOUNT ORDERS ORDERS REVISED AMOUNTS CON-2025-10 Jones Street $300,000 $257 557.21 $0.00 $0.00 $257,557.21 Reservoir Valve Replacement CON-2025-30 Public Safety Generator Maintenance - Expiring $34,569.60 $34,569.60 $0.00 $0.00 $34,569.60 8/31/2027 - Yearly Budget $34,569.60 CON-2025-08 Neighborhood $750 000 $749 102.41 $0.00 $0.00 $749,102.41 Sewer Rehabilitation CON-2025-06 Chip Seal $300,000 $280,877.77 $0.00 $0.00 $280,877.77 CON-2024-05 8th Street Paving $2,194,761 $2,117,692 $0.00 $0.00 $2,117,692 (Lincoln to A Street) CON-2025-02 Airport Electrical $200 000 $85 704.30 $0.00 $85,050.90 $170,755.20 Conduit Boring SVC-2025-17 Mineral Oil Spill $100,000 $55,000 $0.00 $0.00 $55,000 Cleanup at ODT CON-2023-26 (WW0122) Wastewater Treatment Plant $300,000 $210,500.98 $0.00 $31,500 $242,000.98 Digester Cleaning CON-2022-13 WWTP Diesel UST $300 000 , $247 ,241.12 $0.00 $24,489.43 $271,730.55 Repair TRO120 Signal Controller $5,654 520 � $4 197 795 $0.00 $399,902.90 $4,597,697.89 U ades TR0324 Marine Drive Paving (Hill $708 330 , $644 ,877 $0.00 $0.00 $644,877 to Mill TR0715 16th Street $1,755,000 $1,189,028 $0.00 $0.00 $1,189,028 Reconstruction LID CON-2023-15 College Substation $189,988.74 $189,988.74 $0.00 $0.00 $189,988.74 LTC Replacement TR0209 Race Street Complete $5,240,038 $4,993,259.25 $0.00 $81882.79 $5,152,288.12 Street Project 1 of 2 October 7, 2025 L - 1 PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND SMALL WORKS ROSTER CONTRACTS UNDER $25,000 DATE CONTRACTOR CONTRACT DESCRIPTION AWARDE AMOUNT OR VENDOR / PO # D Rehrig Pacific Company PO#74393 95-Gallon Yard Waste &Garbage 9/4/2025 $24,999.98 Containers Longitudinal Thermoplastic *Goldrock Invt LLC CON-2025-36 Centerline/Edgeline Line 9/3/2025 $17,242.00 Repair *Mayda & Sons LLC CON-2025-32 Senior Center Walk -In cooler Repair 9/2/2025 $15,896.48 *Integrated Underwater SVC-2025-29 PAWTP Clear Water 8/27/2025 $5,000.00 Services Inspection *Hydrevo SVC-2025-40 Water Leak Survey 8/21 /2025 $6,200.00 *Precision Concrete Cutting CON-2025-35 Sidewalk Trip Hazard Removal 8/18/2025 $11,500.00 *Overton Safety Training SVC-2025-37 Safety and Training Classes 8/13/2025 $10,000 Tank Holding Corp. PO#73585 300-Gallon Garbage Containers 6/3/2025 $24,992.55 *M & P Garage Doors, CON-2025-13 PA Transfer Station Garage 2/20/2025 $7,600.86 Inc. Door repairs Port of Port Angeles _[� PO#72338 Wildland Fire Engine Purchase 1/14/2025 $7,500 - 1998 *Small Works Roster 2 of 2 October 7, 2025 L - 2 P-ORTANGELES WASHI N G T O N. U.S. PUBLIC WORKS AND UTILITIES STATUS 'DATE REPORT JANUARY 2025 - SEPTEMBER 2025 e 4 �. Respectfully Submitted: Scott Curtin, Public Works and Utilities Director Jonathan Boehme. City Engineer LIST OF ACRONYMS V AIP: Arterial Improvement Program BPA: Bonneville Power Administration BRAC: Bridge Replacement Advisory Committee DOE: Department of Ecologq DWSRF or SRF: Drinking Water State Revolving Fund or State Revolving Fund FEMA: Federal Emergencq Management Agencq FHWA: Federal Highwaq Administration HSIP: Highwaq Safetq Improvement Program NOANet: Northwest Open Access Network NOSC: North Olqmpic Salmon Coalition PASD: Port Angeles School District PBS: Pedestrian and Bicgcle Safetq PSP: Puget Sound Partnership PSMP: Pedestrian Safetq and Mobilitq Program PWTF: Public Works Trust Fund RCO: Recreation and Conservation Office RAISE: Rebuilding American Infrastructure with Sustainabilitq and Equity RCO WWRP - Trails: Recreation Conservation Office Washington Wildlife and Recreation Program - Trails STBG: Surface Transportation Block Grant Program SRF: Salmon Recovery Funding TIB: State of Washington Transportation Improvement Board TBD: To Be Determined USDOT: United Stated Department of Transportation WSDOT: Washington State Department of Transportion WFL: Western Federal Lands WWTP: Waste Water Treatment Plant October 7, 2025 L - 4 Q r STORMWATER DR0804 - LincoLn Park/Big Boy Pond Stud CON-2025-20 - 16t" Street Stormwater retr 4 Ida WASTEWATER CON-2023-26 Digester Cleaning and Inspec_._.. MEC-2025-34 WWTP Solids Mixing Basin Mixers (WW0110) MEC-2025-33 WWTP Aeration Blower Replacement (WW0110) CON-2022-13 WWTP UST Removal and Replacement (WW0523) WW0918 - 2025 Neighborhood Sewer Rehabilitation L It TRANSPORTATION TR0120 - SignaL Controller Upgrades TR0324 - Marine Drive Paving (Hill St. to MiLL Bridge) TRO119 - 8th Street Paving (Lincoln to A St.) TR0209 - Race Street Complete Streets CON-2025-06 2025 Chip Seal CON-2025-24 L Street Pavement Repairs r --_z%.dW— . .4eF.. ` —r- r : . LIGHT-OPS EV Charging Stations CON-2025-02 Airport Conduit Boring GENERAL CON-2024-44 Olympic Discovery Trail Rep Bollard Light Replacement at sr)a?r]a?ant cawr)an ?9ssag46r)t (Pebble Beach Park) PK0216 WATER CON-2025-10 Jones Street Reservoir Replacement CON-2024-28 ELwha Intake Structure Hydraulic System Maintenance SOLIDWASTE SWO112 - Decant Facility at Transfer Station 1 _-4 — �� �^�'��` _ � C+ - .� �. ��_. �"� � i .: r . -1. � ��� � •ram �� K.��w' 4 V - a++-' � M y A 1 u. �'!- f �."� STORAMWATER 1 �1 DR0804 - LINCOLN PARK/ BIG BOY POND STUDY PROJECT UPDATES: Our consultant, Parametrix has collected data including background information, survey data, wetland delineation report, and water level monitoring. Parametrix has used this information to produce a survey of the ponds and their respective structures along with a nearly completed hydrologic and hydraulic (H&H) model. Staff and Parametrix are working to prepare three alternatives to present to key stakeholders for review. STATUS: STUDY ON -GOING CON-2025-20 — 16TH STREET STORMWATER RETROFIT PROJECT UPDATES: In November 2024, City Council approved a PSA with Parametrix Inc. to complete the final design of water quality improvements to be installed at the intersections of 16t" Street and "C", "D", and "E" Streets. This project will improve water quality in Tumwater Creek and Port Angeles Harbor. The goal is reduce adverse downstream stormwater impacts by reducing total suspended solids, dissolved copper, dissolved zinc, and total phosphorus. In June 2025, City Council awarded a construction contract to ICI of Burlington, WA in the amount of $1,189,028.00 STATUS: CONSTRUCTION FALL 2025 October 7, 2025 L - 7 WASTEWATER • n CON-2023-26 WWTP DIGESTER CLEANING AND INSPECTION PROJECT UPDATES: The general scope of this work is to empty and clean the #2 anaerobic digester at the City's Wastewater Treatment Plant. This work includes the removal of all liquids, solids and final cleaning within the anaerobic digester after City Staff vents, pumps down the level, and opens the digester for contractor access. In June 2025, City Council awarded a service contract CON-2023-26 to Republic Services of Seattle, WA in the amount of $210,500.98. Two change orders have been approved by City Council increasing the total contract value to $332,000.98. STATUS: CONSTRUCTION ON -GOING 11 WWTP SOLIDS MIXING I BASIN MIXERS (WW0770) MEC-2025- 4 PROJECT UPDATES: The Wastewater Treatment Plant solids mixing basin uses aeration blowers to provide both dissolved oxygen to the bacteria and also provides mixing to keep the solids suspended in solution. There are areas within the basin that have insufficient mixing and solids settle out creating a low oxygen area where anerobic bacteria grow causing odor and reducing the tank capacity. Adding two mechanical mixers to the solids basin will provide much needed agitation and be independent of the aeration blowers. The mixers are a low power, high efficiency option designed for wastewater treatment plant applications. In September 2025, City Council awarded a contract to Whitney Equipment Co. of Woodenville, WA in the amount of $63,633.30 for this purchase. STATUS: PROCUREMENT October 7, 2025 L - 8 WASTEWATER n WWTP AERATION BLOWER REPLACEMENT (WWO110) M EC-2025-33 PROJECT UPDATES: The Wastewater Treatment Plant solids mixing basin uses aeration blowers for both aeration and agitation. The aeration blowers installed in 1993 are oversized and inefficiently operate. This project will replace the outdated equipment with new aerators that will operate within normal operating ranges with higher efficiency and will produce less heat. In September 2025, City Council awarded a contract to PDBlowers, Inc. of Gainesville, GA in the amount of $76,916.07 for this purchase. STATUS: PROCUREMENT WWTP UST REMOVAI AND REPLACEMENT (WWO523) CON-2022-' PROJECT UPDATES: The Wastewater Treatment Plant burns methane gas in a boiler to heat for the plant digesters. The boiler requires diesel fuel for star upset conditions when methane is not available or insufficient to F the necessary heat requirements. The 1,000-gallon Underground Tank (UST) that supplies diesel to the boiler is a fiberglass shelled 1 installed in 1993. This project will decommission and remove this does not meet current safety or environmental standards. A new gallon Above Ground Storage Tank (AST) will be installed with secc containment, leak detection, and meet current code. In June 2025, City Council awarded a construction contract to Inns Construction Solutions, of Woodinville, WA in the amount of $247,; STATUS: CONSTRUCTION ON -GOING October 7, 2025 L - 9 WASTEWATER n P.4 2025 NEIGHBORHOOD SEWER REHABILITATION (WWO918) CON-2025-08 PROJECT UPDATES: -his project will rehabilitate over 1,119 linear feet of 30-inch and 1,989 inear feet of 24-inch diameter sanitary sewer main. The sewer main was nstalled along Francis Street more than 100 years ago and, over time, the :lay, concrete and brick -lined pipes have lost structural integrity due to :racking, surface erosion and failed joints. If left untreated, groundwater :an leak in, resulting in sinkholes and other serious problems. As part of his project, crews will install Cured In Place Pipe (CIPP) Lining to restore he structural integrity of the sanitary sewer main and reduce roundwater infiltration. n June 2025, City Council awarded a construction contract CON-2025-08 o SCI Infrastructure, LLC of SeaTac, WA in the amount of $749,102.41 STATUS: CONSTRUCTION ON -GOING October 7, 2025 L-10 TRANSPORTATION -1 TRO120 - SIGNAL CONTROLLER UPGRADES PROJECT UPDATES: The Contractor, Titan Earthworks, has made significant efforts to complete this project. All new signal control cabinets have been installed. The last of the new cameras has been installed at First and Peabody Streets. Western Systems is onsite to program the new cameras and push button at First and Peabody and will meet with City Light staff to ensure all components are programmed and working properly. The signal controllers at each intersection are able to communicate back to a traffic server at City Hall. Construction was completed Spring 2025. STATUS: PROJECT CLOSE-OUT TR0324 - MARINE OR PAVING (HILL STREET TO MILL BRIDGE) PROJECT UPDATES: The City was successful in obtaining a Washington State Transportation Improvement Board (TIB) grant in the amount of $531,248 with a City match of $177,082.00. City Council accepted the grant funds on December 17, 2024. On June 101", 2025 - one bid was received from Lakeside Industries in the amount of $644,877. In June 2025, City Council awarded a construction contract to Lakeside Industries of Port Angeles, WA in the amount of $644,877. Construction is anticipated to be complete Fall 2025. STATUS: CONSTRUCTION ON -GOING October 7, 2025 L - 11 TRANSPORTATION -1 TRO119 - 8TH STREET PAVING (LINCOLN TO A STREET) PROJECT UPDATES: On December 17, 2024 City Council awarded a construction contract to Titan Earthwork LLC of Pacific, WA. To date, this project has removed and reinstalled 40 ADA compliant sidewalk ramps; installed new curb and gutter, sidewalk and stamped concrete at each location. Total asphalt pavement removal and resurfacing between Lincoln and "A" Street has been completed along with permanent traffic markings, delineating parking, bike and travel lanes. The traffic signal at Cherry Street has been updated to a reliable camera detection system. Both of the Valley Creek and Tumwater bridges were cleaned and surface sealant applied as well as the replacement of the bridge expansion joints to prolong the life of both bridges. STATUS: CONSTRUCTION ON -GOING TR0209 - RACE STREET - COMPLETE STREETS PHASE 1 PROJECT UPDATES: The Contractor, ICI, replaced 2200 linear feet of aging watermain pipe, 15 water main valves and 15 service connections were replaced. A 10 foot wide by 3100 LF shared use path was constructed for pedestrian and bicycle access from 8th Street to the turn off to Hurricane Ridge which included installation of 35 ADA ramps. 31 solar powered lamps where also installed along the path. One traffic signal arm was replaced with relocation/replacement of 12 pedestrian call buttons. A 2" asphalt overlay was completed along Race Street from 8th Street to the turnoff for Hurricane Ridge. Project Complete, waiting on plant establishment to close out. STATUS: PROJECT CLOSE-OUT AL October 7, 2025 L - 12 TRANSPORTATION _1 CON-2025-06 2025 CHIP SEAL ROJECT UPDATES: March 18, 2025, City Council approved to award a nstruction contract to Sierra Sante Fe Corporation of igefield, WA. The contract work includes a full pavement Jth double chip seal, fog sealing and pavement marking )lacement at Lauridsen Boulevard from Tumwater Truck ute to Lincoln Park and L Street from Lauridsen Boulevard to " Street. fATUS: PROJECT CLOSE-OUT CON-2025-24 L STREET PAVEMENT REPAIRS PROJECT UPDATES: On June 3, 2025, City Council approved to award a construction contract to Lakeside Industries, LLC of Port Angeles, WA. This contract work includes a full depth pavement removal and repaving on L Street from Lauridsen Boulevard to 161" Street. This work was completed in June 2025 in preparation of the Chip Seal contract CON-2025-06 in Summer 2025. City Council accepted this work as complete on July 15, 2025. STATUS: 100% COMPLETE October 7, 2025 LIGHT - OPS CL0322 EV CHARGING STATIONS - INSTALLATION PROJECT UPDATES: 40 The City was awarded two grants for a combined amount of $2,126,111.20 to install electric vehicle charging stations throughout City owned property in town. Grant negotiations are complete and the contracts were approved by City Council in September 2024. Staff are waiting for approval of the NEPA documents on a federal level. Ordering of equipment will be commence once approved. STATUS: DESIGN UNDERWAY CON-2025-02 AIRPORT CONDUIT BORING PROJECT UPDATES: On April 15, 2025, City Council awarded a construction contract to ' Magnum Power, LLC to replace approximately 1,100 linear feet of direct buried electrical underground distribution line underneath the ., airport hanger tarmac. On May 20, 2025, City Council approved a change order to include an additional 1,100 linear feet outside of the tarmac, both of which have experienced multiple failures. This cable serves customers west of the airport, including the airport. As part of this cable replacement, the conduit is being upsized to accommodate future load growth along Critchfield Road. City Council accepted this work as complete on July 17, 2025. 9 � STATUS: 100% COMPLETE October 7, 2025 GENERAL 1 �1 CON-2024-44 OLYMPIC DISCOVERY TRAIL REPAIRS PROJECT UPDATES: On April 15, 2025, City Council awarded a construction contract to 2-Grade, LLC of Port Angeles to repairs 12 damaged sections of armoring and trail surface along the Olympic Discovery Trail between Lees Creek and Morse Creek. All 12 locations have been re -armored with rip rap and quarry spalls, the damaged culvert at one location have been replaced and repair areas received HMA patching. City Council accepted this work as complete on September 2, 2025. TATUS: 100% COMPLETE BOLLARD LIGHT REPLACEMENT AT SIyA? A?ANT CAWIyaN SSAQ i-V T PEBBLE BEAC PARK PROJECT UPDATES: In 2022, the light bollards along sqa?rya?ant cawnan ?assaq#uqt were vandalized and require replacement. The lack of lighting in this area in the evening hours poses a potential hazard to both citizens and visitors. On September 2, 2025, City Council approved the procurement of 21 bollard light heads in the amount of $58,227.68 to replace the damaged lighting. STATUS: PROCUREMENT October 7, 2025 A JEAN 14 ki lirw I . 11111111111* -1 I .0 CON-2025-10 %JONES STREET RESERVOIR VALVE REPLACEMENT PROJECT UPDATES: The general scope of this project is to replace a failing Altitude Valve at Jones Street Reservoir. The Altitude Valve maintains the desired high-water level in the reservoir tank, while maintaining a minimum pressure on the supply side of the valve. Failure of the altitude valve would cause a system wide reduction in water pressure and fire flow. A construction contract was awarded to 2 Grade LLC of Port Angeles in April 2025. STATUS: PROJECT CLOSE-OUT CON-2024-28 ELWHA INTAKE STRUCTURE HYDRAULIC SYSTEM MAINTENANCE PROJECT UPDATES: On March 18, 2025, City Council approved to award a maintenance contract to Roglin's Inc. of Aberdeen, WA for the restoration of the Elwha Surface Water gantry crane and hydraulic system. A gantry crane equipped with a hydraulicly activated arm is used by operation crews to clear debris, rocks, and sediment from the Elwha River intake structure bar screen after high river flow events. This project will paint, align, and overhaul the gantry crane and hydraulic system to ensure reliable, safe, and environmentally sound operation. Work to resume Spring 2026. STATUS: CONSTRUCTION ON -GOING October 7, 2025 L - 16 SOLIDWASTE L� SWO112 - DECANT FAC 1 L 1 TY AT TRANSFER STATION PROJECT UPDATES: The Decant Facility is effectively a large gradually sloping concrete slab to allow water to drain across the slab settling out solid particles after which the water is collected in settling bays and conveyed to the wastewater collection system. The contractor, Delhur Industries, has completed installation of all structural components of the facility and the stormwater drainage culvert has been installed under the gun range entrance drive, bird netting has been installed on the underside of the canopy, and final site stabilization has been performed in landscape areas. Substantial completion was achieved in April 2025. City Operations staff attended the facility orientation on April 24, 2025. A complete fence enclosure was installed the beginning of June 2025. City Council accepted this work as complete on August 19, 2025. STATUS: 100% COMPLETE October 7, 2025 L-17 TA P-Q- ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Nathan A. West, City Manager Subject: Ending the Declaration of Emergency — PetroCard Indian Creek Spill 2025 Summary: On July 18, 2025, a fuel tanker accident occurred on Highway 101 at Indian Creek, located west of Port Angeles city limits. The Indian Creek Basin feeds into the Elwha River, the City's potable water source. Due to possible contamination of the City's water system, the City temporarily shut down all water treatment processing operations. As a result of the incident, the City Manager issued a Declaration of Emergency on July 19, 2025. The City Council affirmed and ratified the Declaration of Emergency on August 19, 2025, with the adoption of Resolution #06-25. The City is no longer experiencing the conditions or circumstances that created the emergency, and the City is no longer incurring expenses related to this incident. As a result, the state of emergency no longer exists, and the Declaration of Emergency is ended effective as of September 19, 2025. Strategic Plan: The Emergency Declaration and adoption of Resolution #06-25 directly align with Strategic Focus Area #1 — Community Resilience and Strategic Area #4 — Infrastructure Development, Maintenance, and Connectivity. Funding: City expenses in the amount of $170,825.07 were incurred due to the PetroCard Indian Creek Spill 2025 and have been submitted to PetroCard for reimbursement. Recommendation: Information Only. Relationship to Strategic Plan: The 2025-2026 Strategic Plan (Resolution 10-24) was approved by the City Council on October 1, 2024. The Emergency Declaration and adoption of Resolution 406-25 directly align with Strategic Focus Area #1 — Community Resilience and Strategic Focus Area 44 — Infrastructure Development, Maintenance, and Connectivity. Background / Analysis: On July 18, 2025, the City was notified of a fuel tanker accident on Highway 101 at Indian Creek, which feeds into the Elwha River, the City's main potable water source. Out of an abundance of caution, the City stopped pumping water into its treatment plant and transferring water into its reservoirs. The City also requested that water utility customers conserve water to essential needs to include drinking, cooking, and basic hygiene, to allow resources time to assess and mobilize to the size of the impacts. At the time the City stopped pumping water, the City reservoirs were approximately 85% full. On July 19, 2025, the City Manager issued a Declaration of Emergency. State and local resources were actively responding and supporting Emergency Operations. A mobile lab was set up, and water sampling began. Later in the day, it was discovered that the mobile lab was not fully capable of completing all of the required Drinking Water lab work, which resulted in samples being taken to an offsite testing location. Throughout this day, staff continued to monitor reservoir levels, communicating with Department of Health and Department of Ecology officials. Page 1 of 2 October 7, 2025 L - 18 On the morning of July 20, 2025, a Drinking Water Emergency Restriction was issued. The City's reservoirs were at critical levels and water production needed to resume to avoid larger impacts to the community, including citywide boil water notices and ongoing bacteria testing over multiple days. City staff organized a massive citywide water distribution effort for residents to receive bottled water until satisfactory test results were obtained affirming the City's water was not contaminated and customers could resume normal activities. On the evening of July 20, sufficient test results were received and successfully reviewed by the Department of Health and the Department of Ecology Quality Assurance Quality Control staff, which indicated the water was safe for use. The "do not drink" tap water restrictions were lifted that evening after a massive logistical effort made by dozens of staff and vendors having successfully distributed water to hundreds of residents at multiple locations. Through the summer, staff continued with ongoing water testing and sampling. Expenses were reviewed and submitted to Finance for submission to PetroCard for reimbursement. The City Council affirmed and ratified the Declaration of Emergency on August 19, 2025, with the adoption of Resolution #06-25. The City is no longer experiencing the conditions that created the emergency and is no longer incurring emergency expenses related to this incident. As a result, the City Manager finds and declares that the emergency has ended, and the Declaration of Emergency is ended effective as of September 19, 2025. Funding Overview: City expenses in the amount of $170,825.07 were incurred due to the PetroCard Indian Creek Spill 2025 and have been submitted to PetroCard for reimbursement. Attachment: None. Page 2 of 2 October 7, 2025 L - 19 TA P_Q_ARTNGELES CITY COUNCIL ,rQ w A s H I N G T O N, U.S. MEMO Date: October 7th, 2025 To: City Council From: Derrell Sharp, Fire Chief Subject: Regional Fire Authority Discussions — Request for Proposals for Consolidation Feasibility Study Summary: This memo provides the City Council with an update regarding its July 15, 2025, action supporting continued discussions with neighboring fire districts regarding the potential formation of a Regional Fire Authority (RFA). The Port Angeles Fire Department has continued discussions on consolidation with Clallam 2 Fire Rescue and Clallam County Fire District #3. The work group has determined that issuing a Request for Proposals (RFP) would be beneficial to identify qualified professionals and determine cost estimates for conducting an independent feasibility study. Strategic Plan: This effort supports the 2025 — 2026 Strategic Focus Areas #1: Community Resilience and #2: Citywide Resource Optimization. Funding: No funding is requested at this time. The RFP will identify qualified professionals and provide cost estimates for conducting an independent feasibility study. Staff will return to Council with cost estimates and funding options prior to proceeding. Recommendation: For Council information only. No action is requested at this time. Relationship to Strategic Plan: Exploring the potential for a Regional Fire Authority supports the City's strategic goals of enhancing community resilience and optimizing citywide resources. By evaluating opportunities for further collaboration and consolidation, the city can identify strategies that can strengthen emergency services while maintaining fiscal responsibility. Background / Analysis: At its July 15, 2025, meeting, during discussion of 2026 City budget goals, the City Council considered the topic of a Regional Fire Authority (RFA). Council Member Schwab moved, and Deputy Mayor Carr seconded, a motion to "Direct staff to continue discussing a regional fire authority with other districts for future Council consideration." The motion carried unanimously, 4-0. In response to this directive, staff from the City of Port Angeles have continued discussions with Clallam 2 Fire Rescue and Clallam County Fire District #3. These conversations have focused on identifying opportunities for improved service delivery, operational efficiencies, and long-term sustainability through potential consolidation, annexation or merger. The work group has concluded that an independent third -party feasibility study would provide the most objective and comprehensive evaluation of consolidation, annexation or merger impacts, benefits, and costs. To move this process forward, the work group recommends releasing an RFP to identify the potential cost of commissioning such an analysis. A draft RFP has been prepared and is currently under legal review. This step does not commit the City to forming an RFA but ensures that the Council and partner districts will have credible data to guide future decisions. 1 October 7, 2025 L - 20 Funding Overview: No funding is requested at this time. The RFP will identify qualified professionals and provide cost estimates for conducting an independent feasibility study. Staff will return to Council with cost estimates and funding options prior to proceeding. Attachment(s): Attachment A: Draft Request for Proposals — Regional Fire and EMS Study October 7, 2025 L - 21 ALLA1{�2 FIR Ems FIRE -RESCUE , Request for Proposals RFP # 2025-1 Notice is hereby given that sealed proposals will be received by Clallam 2 Fire -Rescue at its office at 1212 East First Street, Port Angeles, WA 98362 for the following: PROFESSIONAL SERVICES FOR REGIONAL FIRE AND EMS STUDY UNTIL: TBD At which time and place the responses will be publicly opened (live/virtual via Zoom), and the names of the submitters read aloud. All interested people are invited to attend the live proposal opening via Zoom. Late submittals will not be considered. Clallam 2 Fire -Rescue is requesting proposals from qualified individuals or firms to provide professional services for an independent review of regional fire and Emergency Medical Services (EMS) systems. This review shall incorporate the services and jurisdictions for Clallam 2 Fire - Rescue and the Port Angeles Fire Department (collectively referred to as the Agencies), with an option to include Clallam County Fire District #3 as part of this study. The Agencies affirm they will not discriminate against or grant preferential treatment to any individual or group on the basis of race, sex, color, ethnicity, or national origin in the operation of public employment, public education, or public contracting. The agencies encourage disadvantaged, minority and women owned consultant firms to respond. The Agencies reserve the right to reject any or all proposals and to waive any irregularities. Publication Date: TBD October 7, 2025 L - 22 BACKGROUND The structures of the fire agencies have changed over time as communities have grown. While the agencies have a long history of cooperation through interlocal agreements and mutual/automatic aid agreements, each agency has retained their own structure and authority over their jurisdiction. Each of the fire agencies have their own systems set up to meet the needs of recruiting, hiring, training, fleet maintenance, and other needs in addition to emergency response staff, stations, and vehicles. Partnerships can create efficiencies in costs and service delivery. The Agencies are already taking steps to consolidate elements of their work, and further consolidation opportunities could have many benefits for Central/Eastern Clallam County citizens. Potential benefits to partnerships and consolidation include cost savings, improved response times, staff expertise, standardization of internal systems for staff, less competition for funding, reduced administrative costs, and streamlined annexation procedures, among other benefits. Additionally, there are potential concerns with partnerships and consolidations such as a loss of local control and autonomy, potentially slower decision -making in a larger organization, and concerns with losing institutional knowledge unique to each community. The Agencies have expressed support for the completion of an independent review to take a comprehensive and critical look at the potential benefits and drawbacks of further collaboration and or consolidation opportunities among a complex system of fire and EMS services in Central/Eastern Clallam County. PURPOSE This independent study will review the structures, staffing, budgets, and service delivery of the current systems and identify opportunities and make recommendations for further collaboration and or consolidation. Additionally, the study will identify potential benefits and drawbacks of enhanced partnerships and/or consolidations as well as cost and savings estimates for proposed changes. October 7, 2025 L - 23 SCOPE OF SERVICES 1. Discovery Collect information on the current state of agencies and services provision. Review and compile complete profiles on the Agencies including agency configuration, programs, budgets, staffing, interlocal agreements, administration, roles and responsibilities, service delivery, and other critical elements of the fire and EMS service structure in the county. 2. Outreach & Engagement Provide opportunities for feedback and discussion about the strengths, weaknesses, opportunities, and threats to the current systems and structures. Collect information about the benefits and barriers to further collaboration and consolidation. Analyze impacts of each alternative on City of Port Angeles' corporate finances and operations. Outreach and engagement may include but is not limited to interviews, surveys, and focus groups. Key stakeholders will include, but may not be limited to: • Agencies administration, staff, and first responders • Clallam County EMS & Trauma Care Council • Peninsula Communications (PENCOM) administration and dispatchers • Elected officials for the Board of Fire Commissioners and members of the City of Port Angeles Council • Fire District and City Unions and Volunteer Associations • Community leaders, and • Other stakeholders Review draft analysis with stakeholders and get additional feedback toward refining alternative courses of action. Present updates on the progress of the study to all agencies at key milestones. Provide a presentation of the final report to all agencies at a joint public meeting. 3. Draft Recommendations October 7, 2025 L - 24 Identify potential approaches to providing fire and EMS services in Central/Eastern Clallam County. Examine quantitative and qualitative information collected during the discovery and outreach phases and compare agencies' cost effectiveness and service delivery as well as other elements. Provide recommendations and options for how Central/Eastern Clallam County could move forward to re -envision financial and operational structures. Identify proposed consolidation and/or collaboration options to include, but not limited to, annexation, merger, regional fire authority, contract for services, etc., as well as recommendations on phasing of options. Include potential cost savings and other benefits projected for each option, as well as specific information on potential staffing changes and jobs retention. Identify proposed next steps for strategic changes in agency structures and collaboration. Analyze potential negative impacts of each recommendation. 4. Final Report Summarize all tasks in a final report with an Executive Summary of key findings and alternatives. The final report will demonstrate opportunities for the future of the fire and EMS systems in Central/Eastern Clallam County. The report will address next steps and be written for a general audience of citizens who may potentially benefit from a better understanding of the fire and EMS structure in our region and how recommendations could affect service to their properties. CONTRACTOR REQUIREMENTS Contractor will have demonstrated experience with the following: • Comprehensive understanding of the structures and systems for fire and EMS service delivery, • Comprehensive understanding of the place of the City's fire and EMS service delivery as one integral element of multi -tier corporate entity, • Evaluation of management and services provided by fire and EMS agencies, • Evaluating budgets and financial documents, • Identifying efficiencies in service delivery, • Engaging stakeholders to receive feedback, October 7, 2025 L - 25 • Compliance with local, state, and federal laws related to fire and EMS services, and • Consolidation studies. The contractor will be capable of performing an independent and unbiased evaluation of the current agencies and systems for fire and EMS services in Central/Eastern Clallam County. REQUIRED PROPOSAL CONTENTS Please provide the following elements, in the order listed, in no more than 10 pages: Cover Letter A cover letter addressed to; Fire Chief Jake Patterson Clallam 2 Fire -Rescue 1212 East First Street Port Angeles, WA 98362 The letter must state the proposer's ability to complete the requirements of this Request for Proposals (RFP) and should point out the proposer's particular strengths and why they should be selected. If there are areas in which the proposer cannot or may not comply, the letter must specify and explain them. The letter must be signed by a person legally able to commit the firm/consultant to the project. History & Provide a brief history of the firm/consultant. Experience Provide examples of similar work performed, including brief descriptions of relevant projects and links to samples of written reports and additional information. Qualifications/Staff Provide names and qualifications of those persons that will be assigned to this project, detailing their background and experience. October 7, 2025 L - 26 References Provide at least three (3) professional references, including listing projects worked on and/or services provided. Project Approach Provide a description of your firm's approach to this project, including a proposed project scope, methods for stakeholder engagement, key project milestones, and schedule. Price Provide the proposed compensation to complete this project. This shall include both Option #1 to include Clallam 2 Fire -Rescue and the Port Angeles Fire Department, and Option #2 to add Clallam County Fire District #3. PROPOSAL SUBMITTAL Submit one (1) unbound original of the proposal in a sealed package marked on the outside as follows: • Name of Submitter • RFP #2025-1, Regional Fire and EMS Study Send or deliver the proposal to: Clallam 2 Fire -Rescue 1212 East 1st Street Port Angeles, WA 98362 The proposal must be received no later than 9:00 AM on November 5", 2025. Late submittals will not be considered. Responses transmitted electronically or by fax will not be considered. Proposals shall be deposited at the designated location prior to the date and time for receipt of proposals as indicated in the invitation, or such revised date as may be specified by an addendum. No oral, telephone, or electronically submitted proposals or modifications will be considered. It is the submitter's responsibility to deliver the document to the proper address by the assigned time. Clallam 2 Fire -Rescue accepts no responsibility for lost or misdirected submittals. October 7, 2025 L - 27 All proposals, received on time, will be opened in a public format via Zoom, immediately following collection of all submittals received by the deadline time. All interested people are invited to attend the live solicitation opening via Zoom as follows: Join Zoom Meeting: https://us02web.zoom.us/i/84096112662?pwd=YgAxPFXhXPDsNV S2SsM5gBEr3 gbgg9.1 Meeting ID: 840 9611 2662 Passcode: 597107 QUESTIONS All questions regarding this matter should be directed in writing via email to (please include all contacts): Chief Jake Patterson(jpatterson(a,clallamfire2.org), Chief Derrell Sharp (dsharp(a,cityofpa.us) and Chief Justin Grider (option 2) (igrid er(a,ccfd3.org) EVALUATION AND SELECTION The selection of a consultant for this project will be made from the qualified consultants responding to this RFP. All firms responding will be evaluated, scored, and ranked. The top evaluated proposers may be invited for an interview to select the most qualified respondent. Consultants will be evaluated and ranked based on the following criteria: 1. Background and experience, including experience in municipal operations and financing (25%) 2. Qualifications of persons doing the work (25%) 3. Project approach (25%) 4. Responsiveness and completeness of proposal (15%) 5. Price and fee structure (10%) Clallam 2 Fire -Rescue, Clallam County Fire District #3, and City of Port Angeles assume no obligation of any kind for expenses incurred by any respondent to this solicitation. If the response does not include these items, is not submitted on time, or exceeds the specified page length limit, it will be deemed non -responsive and will not be eligible for further consideration. All submittals become the property of Clallam 2 Fire -Rescue and will not be returned. October 7, 2025 L - 28 The Agencies reserve the right to reject any or all proposals, to waive minor irregularities in any proposals or in the RFP process, and to accept any proposal presented which meets or exceeds the RFP requirements and which the Agency's deem to be in the best interest of the Agencies. The Agencies reserve the right to accept the proposals from the Vendor that best meets the interest of the Agencies. This may or may not be the proposal with the lowest price. The Agencies reserves the right to request clarification of information submitted, and to request additional information from any Consultant. The Agencies shall not be responsible for any costs incurred by the Proposer in preparing, submitting or presenting its response to the RFP. Contract Documents. The successful Consultant will be expected to enter into a contract on terms acceptable to The Agencies and its legal counsel. Consultant should consider submitting a proposed contract form as part of its proposal but The Agencies reserves the right to draft and provide the Contract forms. Public Record. All received proposals are subject to the Washington State Public Records Act, Chapter 42.56 RCW. Any information in the Proposal that the Proposer desires to claim as proprietary and thus exempt from disclosure under the provisions of existing state law, shall be clearly designated. Each page claimed to be exempt from disclosure must be clearly identified by the word "Confidential" printed on it. Marking the entire Proposal exempt from disclosure will not be honored. If the Agencies receives a public record request for any information that the Proposer has designated as proprietary, the Agencies' sole obligation will be to notify the Proposer that a request has been received and that the Agencies will release such information within ten business days of notifying the Proposer unless Proposer obtains a court order enjoining disclosure under RCW 42.56.540. Insurance Requirements: The selected Consultant shall maintain insurance that is sufficient to protect the Consultant's business against all applicable risks in a manner acceptable to The Agencies. October 7, 2025 L - 29 Non -Endorsement: As a result of the selection of a Consultant the Consultant agrees to make no reference to The Agencies in any literature, promotional material, brochures, sales presentation or the like without the express written consent of The Agencies. Compliance with Laws and Regulations: The Consultant that is retained t shall comply with federal, state and local laws, statutes and ordinances relative to the execution of all work performed. October 7, 2025 L - 30 POR-T-ANGELES CITY COUNCIL WASH I N G T O N, U.S. MEMO Date: October 7, 2025 To: City Council From: Sarina Carrizosa, Finance Director Subject: Monthly Update on Past Due Utility Accounts September CITY OF PORT ANGELES MONTHLY REPORT ON PAST DUE ACCOUNTS AUGUST - SEPTEMBER 2025 Number of Customers Past Due 1,573 1,511 1,442 (69) -4.57% Number of Disconnections for Non-payment 6 - 28 28 100.0% 60 days past due amount 177,903.99 130,164.31 226,371.17 96,206.86 73.91% 90 days past due amount 148,106.46 132,286.52 113,577.94 (18,708.58) -14.14% 120 days past due amount 841,753.43 1 908,785.35 1 785,316.43 1 (123,468.92) -13.59% Total amount past due 1,167,763.88 1,171,236.18 1,125,265.54 (45,970.64) -3.92% Total Payment Plan Agreements 50 28 50 22 78.57% 1,200,000 1,000,000 800,000 600,000 400,000 200,000 1 60 days past amount JULY 2025 AUGUST - SEPTEMBER 2025 PAST DUE AMOUNTS due 90 days past due 120 days past due amount amount AUGUST 2025 W- SEPTEMBER 2025 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% -10.0% -20.0% Total amount past due % CHANGE AUG - SEPT October 7, 2025 L-31