Loading...
HomeMy WebLinkAbout09162025 CC MinutesCITY OF PORT ANGELES CITY COUNCIL Port Angeles, Washington September 16, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the Special Meeting of the Port Angeles City Council to order at 5:00 p.m. City Council members present: Mayor Dexter, Deputy Mayor Carr, Council members Hamilton, Miller, Schromen- Wawrin, Schwab, and Suggs. City Council member absent: None. Clallam County Commissioners Present: Commissioner and Chair French, Commissioner Ozias. Clallam County Commissioners Absent: Commissioner Johnson. City Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, S. Carrizosa, S. Curtin, D. Sharp, B. Smith, K. Hatton, and M. Young. Clallam County Staff Present: Administrator Meilke, Attorney Boughton, and Undersheriff Shore. PUBLIC SAFETY FACILITY JOINT SPECIAL MEETING The Mayor welcomed all in attendance and then turned the meeting over to City Manager Nathan West. SPECIAL MEETING PUBLIC COMMENT Ed Bowen, residing outside the city, spoke about the project and asked that the Council and Commissioners get the Joint Public Safety Facility done. John Ralston, city resident, spoke in opposition to the project as presented and shared concerns about the process. The Mayor recognized that no one online or in Council Chambers wished to provide public comment and continued to the Special Meeting. While a formal roll call wasn't taken, the Mayor announced that Commissioner Johnson was the only member of the Council and Commission not in attendance that evening. The Mayor welcomed all in attendance and then turned the meeting over to City Manager Nathan West, who, together with Clallam County Administrator Todd Meilke, provided project and budget updates on the 90% design, shared the project was ready to go out for bid, and spoke to next steps. During the special meeting, Manager West and Administrator Meilke shared slides that provided background and funding details on the project. Director Curtin spoke about the estimated timeline going forward, to include a groundbreaking in November 2025 and a ribbon cutting in April 2027. During the presentation, OAC representatives Todd Thiel and Mike Green and Hennebery Eddy representative Danae Sakuma were in attendance. Additional Council and Commissioner questions were answered by staff and consultants. Manager West spoke to the contract as it appeared in the Council packet and clarified decision making details contained in the contract as it was presented and read the recommendation. Manager West, Director Curtin, and Administrator Meilke provided additional comments regarding County and City communication, including references to the agreement, that by design, the contract would ensure efficiency and effectiveness relative to decision making to guarantee there are no delays that might result in cost. Administrator PORT ANGELES CITY COUNCIL MEETING — September 16, 2025 Meilke spoke to critical communication between staff and Council/Commissioners and anticipate quarterly project updates to Council and Commissioners with onsite tours as available. It was moved by Miller and seconded by Suggs to: Approve the Design and Construction Agreement Joint Public Safety Facility Project and authorize the City Manager to sign on behalf of the City, and authorize the City Manager to sign all related documents, and authorize the City Manager to administer the contract and make minor modifications as necessary. The motion carried 6-1 with Schromen-Wawrin opposed. It was moved by French and seconded by Ozias to: Approve the Design and Construction Agreement Joint Public Safety Facility Project and authorize County Commissioner Mike French to sign on behalf of the County Administrator, and authorize the County Administrator to sign all related documents, and authorize the County Administrator to administer the contract and make minor modifications as necessary. The motion carried 2-0. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:53 p.m. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Hamilton, Miller, Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Deputy City Manager Goings, Attorney Bloor, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, S. Curtin, A. Fountain, M. Young, J. Boehme, and T. Hayes. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Proclamation in Recognition of National Diaper Need Awareness Week Mayor Dexter read a proclamation in recognition of National Diaper Need Awareness Week and invited First Step Family Support Center Executive Director Elisia Anderson to the front of the Council Chambers. Ms. Anderson spoke about the importance of community support as it related to the proclamation. PUBLIC COMMENT Marolee Smith, city resident, disclosed she was a City Council candidate, and spoke in opposition of the Consent Agenda and the Downtown Streets Study. Peter Stedman, city resident, spoke in opposition of ICE. Mayor Dexter clarified that the City of Port Angeles operates under keep the Washington Working Act. James Tayor, city resident, disclosed he was running for City Council, spoke in opposition to the Downtown Streets Study on the Consent Agenda. Steve Luxton, city resident, spoke to the Sidewalk Fee -in Leu of Ordinance, and the fees associated with the document. John Ralston, city resident, spoke to the Sidewalk Fee -in Leu of Ordinance. Carol Scholl, spoke to the Homeland Security matter on the agenda. Page 2 of 6 PORT ANGELES CITY COUNCIL MEETING — September 16, 2025 Lesley and Troy, residing outside the city limits, shared comments related to the Homeland Security matter on the agenda. Steven Pelayo, residing outside the city limits, spoke about building permit data and housing. Sara Post, residing outside the city limits, spoke to the Homeland Security matter on the agenda. CONSENT AGENDA At the request of Council member Schwab, Mayor Dexter pulled item E-8 Downtown Streets Study — Professional Services Agreement PSA-2025-45 (TR0824) and moved it to Contracts and Purchasing as J-3. At the request of Council member Carr asked Council to consider adding items I-4 Permanent Committee Appointment — Lodging Tax Advisory Committee and J-2 Washington Recreation and Conservation Office — Washington Wildlife and Recreation Program — Race Street Complete Street Project TR0619 — Grant Acceptance. After hearing no objection, the Mayor added the items to the Consent Agenda as E-10 and E-11. It was moved by Carr and seconded by Suggs to approve the Consent Agenda to include: 1. City Council Minutes of August 19, 2025 / Approve 2. Amend Previously Adopted Record - Corrections to May 20, 2025 Minutes / Approve 3. Expenditure Report: From August 23, 2025 to September 5, 2025 in the amount of $1,700,697.43 /Approve 4. Water Treatment Plant Instrumentation Upgrade MEC-2025-22 — Award / 1) Award a contract, MEC-2025-22, to Core & Main of St. Louis, MO in the not -to -exceed amount of $50, 726.72, including applicable tax, to purchase eight turbidimeters and seven control heads as part of the instrumentation upgrade for the City's Water Treatment Plant, and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications, as necessary. 5. Wastewater Treatment Plant Aeration Blowers - MEC-2025-33 (WWOI 10) / 1) Award a purchasing contract, MEC-2025-33, to PDBlowers, Inc. of Gainesville, GA, in the amount of $76, 916.07, including applicable tax and freight, for the purchase of two aeration blowers, motors, variable frequency drives, and 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 6. Wastewater Treatment Plant Solids Mixing Basin Mixers (MEC-2025-34) / 1) Award a purchasing contract, MEC-2025-34, to Whitney Equipment Company of Woodinville, WA, for the mechanical mixers in the amount of $63,633.30, including applicable tax and freight, and 2) authorize the City Manager to execute all contract - related documents, to administer the contract, and to make minor modifications as necessary. 7. Material Purchase Pad Transformer / 1) Award a contract to WESCO Distribution of Portland, OR through the Sourcewell cooperative purchasing agreement in the amount of $26,259.38, including applicable taxes, for the purchase of one (1) 3PH Pad Transformer and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary. 8. PULLED FROM THE CONSENT AGENDA - Downtown Streets Study — Professional Services Agreement PSA-2025-45 (TR0824) 9. Wastewater Treatment Plant Digester Cleaning CON-2023-26 (WW0122) — Change Order No. 02 / 1) Approve Change Order No. 02 to contract CON-2023-26 to increase the contract by $90,000 for a new not to exceed value of $332,000.98, including applicable taxes, to cover container rental, transportation, treatment, and disposal of solids/grit removed from digester II, and 2) authorize the City Manager to execute all contract - related documents, to administer the contract, and to make minor modifications as necessary. 10. ADDED TO CONSENT AGENDA — I-4 Permanent Committee Appointment — Lodging Tax Advisory Committee / Approve the appointment to the City's Permanent Committees as detailed in the City Council packet, to appoint John Hughes to the Citizen -at -Large position, filling an unexpired term ending — 212812026. 11. ADDED TO CONSENT AGENDA — J-2 Washington Recreation and Conservation Office — Washington Wildlife and Recreation Program Race Street Complete Street Project TR0619 — Grant Acceptance / 1) Accept the Washington Recreation and Conservation Office Washington Wildlife and Recreation Program --Trails grant in the amount of $1.5 million and 2)authorize the City Manager to execute all grant -related documents, to administer the grant, and to make minor modifications as necessary, Motion carried 7-0. Page 3 of 6 PORT ANGELES CITY COUNCIL MEETING — September 16, 2025 ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Sidewalk Fee in Lieu Public Works and Utility Director Scott Curtin introduced the matter and then turned the meeting over to City Engineer Jonathan Boehme and Transportation Engineer Timothy Hayes, who provided background information on a tool that allows the City to meet it's Comprehensive Plan and Americans with Disabilities Transition Plan goals to develop sidewalk and public facilities to encourage walkability, non -motorized transportation and equal access to all. They spoke about the proposed program's structure and potential changes to code. They spoke about the ADA Transition Plan, and spoke to the number of non -compliant sidewalks, curb ramp barriers, and sidewalk gaps. Engineer Hayes then provided examples of existing challenges. Staff then went over the details of the changes of the proposed code, which included a review by the Utility Advisory Committee on October 14, to then return to the City Council on October 21 for a second reading. Director Curtin spoke to the fee schedule, and shared that Council had the opportunity to adjust the fees. Mayor Dexter conducted a first reading of the ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending Title 16 and 18, Sections 16.04.010, 16.04.070, 16.04.140, 16.08.060, 16.09.040, 18.08.020, 18.08.040, 18.08.045, of the Port Angeles Municipal Code relating to sidewalks; providing for severability; and establishing an effective date. Council questions were answered by staff. Council discussion followed. The Mayor continued the matter to the October 21, 2025 meeting The Mayor recessed the meeting for a break at 7:34 p.m. The meeting reconvened at 7:41 p.m OTHER CONSIDERATIONS 1. Serenity House of Clallam County — Facilities Update and 2025 Point -in -Time Count Presentation Serenity House of Clallam County Business Development Manager Matthew Wilson presented slides and spoke to the mission, customers, and responsibilities of Serenity House and then transitioned to a second slide presentation on a Point -in -Time count. 2. Information Regarding City Interaction with the US Department of Homeland Security The Mayor turned the meeting over to Police Chief Brian Smith who spoke to the matter. Council questions were answered by staff. Council discussion followed. 3. Joint Task Force: City of Port Angeles and Public Utility District No. 1 Manager West presented the matter that was added to the agenda as a follow-up to the June 3 Joint Meeting with the PUD Commissioners. Manager West noted the matter received positive support from the Utility Advisory Committee, stated he anticipated the meetings would be held quarterly, and that staff would be appointed dependent on the subject matter of the discussions. Council discussion followed. It was moved by Schromen and seconded by Schwab to: After the motion was made and amended, Council considered the final motion: Add the Joint Task Force between the City of Port Angeles and Clallam County Public Utility District No. 1 to the list of City Council Boards, Committees, and Commissions and appoint 2-3 Council members to that task force at a time when the City Council Assignments are considered. Motion carried 6-1 with Suggs opposed. 5. City Council Assignments & Re -assignments Mayor Dexter presented the agenda item. Council discussion followed. Council members discussed scheduling, scheduling conflicts, and minor rearrangements of the assignment list to include the newly appointed Council member Hamilton. Council corrected an error on the list, noting that Suggs sits as Representative on the Strait Page 4 of 6 PORT ANGELES CITY COUNCIL MEETING — September 16, 2025 Ecosystem Recovery Network with Schromen-Wawrin as the alternate. Council also noted a name change from Peninsula Area Public Access to North Olympic Community Media. It was moved by Suggs and seconded by Carr to make the following changes: Council member Hamilton in place of Schromen-Wawrin as the third Council representative on the Utility Advisory Committee meeting. Council member Schwab as the single Representative for the Chamber of Commerce, until re -assignments are made. Appoint Council member Hamilton as the City's representative on the North Olympic Community Media Board. Motion carried 7-0. CONTRACTS & PURCHASING 1. 2025-27 Freight Mobility Strategic Investment Board Grant — TR1799 SR 117 Truck Route at US 101 Interchange Improvements Project — Grant Acceptance & Budget Increase Director Curtin provided a brief summary on the project and invited Civil Engineer Boehme to speak to the history of the project. It was moved by Schromen-Wawrin and seconded by Suggs to: Accept the FMSIB Six -Year Freight Mobility Strategic Investment Program Grant in the amount of $3,125,000, allocate an additional $42,000 in TBD funds to project TR1799, and authorize the City Manager to execute all grant - related documents necessary including the Local Agency Agreement, Project Prospectus, to administer the grant, and make minor modifications as necessary. Motion carried 7-0. 3. PULLED FROM THE CONSENT AGENDA - Downtown Streets Study — Professional Services Agreement PSA-2025-45 (TR0824) Director Curtin spoke to the project, provided background, and noted a name change by Council direction on June 4, 2024 from Railroad Avenue One -Way Study to the current title. Council discussion followed. It was moved by Schromen-Wawrin and seconded by Suggs to: Award a Professional Services Agreement PSA-2025-45 to Fehr & Peers in the not -to -exceed amount of $50,000.00, including applicable taxes, and authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council member Suggs spoke about attendance at Marine Resources Committee meetings and spoke about upcoming events including an event at sqa?qd?ant caw9an ?assaglugt (Pebble Beach Park) and recognized the IT Department. Council member Schwab spoke about a police department ride -along, an invitation to Council to visit the local Border Patrol office, matters related to the Bear Gulch arrests, a Lodging Tax Advisory Committee candidate interview conducted by the Permanent Committee Appointment subcommittee, and an Olympic Peninsula Tourism Commission meeting. Deputy Mayor Carr spoke about the action taken by the Lodging Tax Advisory Committee to recommend Council award a Destination Port Angeles marketing contract to a local company. Council member Miller provided financial updates from a recent Homelessness Task Force meeting and spoke about attendance at a Utility Advisory Committee meeting. Council member Hamilton thanked fellow Council members for the opportunity to participate as a member of the City Council. Mayor Dexter spoke about attendance at Utility Advisory Committee and Callam Transit System meetings, and thanked the Parks & Recreation Department for the quality of Civic Field. Page 5 of 6 PORT ANGELES CITY COUNCIL MEETING — September 16, 2025 No other reports were given. INFORMATION Manager West provided an update to the Council on a work session on September 23, 2025. SECOND PUBLIC COMMENT John Ralston, city resident, spoke about curbs, roundabouts, and traffic. Gayle Brauner, city resident, spoke about an event and police report. Tracey Able, city resident, spoke about the Port Angeles Strategic Plan and its references to public safety and spoke to concerns to the Bear Gulch incident. Glenn Barbieri, city resident, spoke about developments on a project he is working on. Susie Blake, city resident, thanked Council and staff for their work. Ellen Menshew, residing outside the city, spoke in favor of the Council's support of the Joint Public Safety Facility and spoke about the threat of unidentified agents removing individuals from the community. ADJOURNMENT There being no further business to come before the Council, the Mayor adjourned the meeting at 9:44 p.m. pil�� Kate Dexter, Mayor Minutes were approved on:' ID17—I /Z()2j Page 6 of 6 Kari Martinez -Bailey, City Clerk