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Home My WebLink About10072025 CC MinutesCITY OF PORT ANGELES CITY COUNCIL Port Angeles, Washington October 7, 2025 This meeting was conducted as a hybrid meeting. CALL TO ORDER SPECIAL MEETING Mayor Dexter called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Hamilton, Miller (attending virtually), Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Acting City Attorney Ann Marie Soto, Clerk Martinez -Bailey EXECUTIVE SESSION At 5:01 p.m., Mayor Dexter announced the need for an Executive Session for 55 minutes. Acting City Attorney Ann Marie Soto stated the Executive Session would be held under the authority of RCW 42.30110(1)(i) to discuss potential litigation with legal counsel. At 5:0lp.m. Council moved to the Jack Pittis Conference room to conduct the hybrid executive session. At 5:56 p.m., Council returned to Council Chambers for their regular meeting and the Special Meeting was adjourned. ADJOURNMENT Mayor Dexter adjourned the Special Meeting at 5:56 p.m. CALL TO ORDER -REGULAR MEETING Mayor Dexter called the regular meeting of the Port Angeles City Council to order at 6:02 p.m. ROLL CALL Members Present: Mayor Dexter, Deputy Mayor Carr, Council Members Hamilton, Miller (attending virtually), Schromen-Wawrin, Schwab, and Suggs. Members Absent: None. Staff Present: City Manager West, Deputy City Manager Goings, Acting City Attorney Soto, Clerk Martinez -Bailey, C. Delikat, B. Smith, S. Carrizosa, D. Sharp, S. Curtin, A. Fountain, S. Cartmell, E. Waterkotte, and M. Young. PLEDGE OF ALLEGIANCE Mayor Dexter led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Indigenous Peoples Day Mayor Dexter invited Lower Elwha Klallam Tribe Chairwoman Frances Charles to the front of Council Chambers and then read a proclamation recognizing the second Monday in October as Indigenous People's Day and encouraged the City of Port Angeles to celebrate the culture, partnerships, and friendships of indigenous people. Chairwoman Charles who spoke about the importance of the recognition. She spoke about the volunteers that participated during the recent canoe journey and recognized them for their efforts during the event. Chairwoman Charles then presented a paddle to the Council and wrapped Mayor Dexter with a canoe journey blanket in accordance with cultural tradition. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS City Manager West pulled Item E-5 Assistance to Firefighters Grant Acceptance and Equipment Purchase from the Consent Agenda and added a matter - King County is. Turner to the Agenda. PORT ANGELES CITY COUNCIL MEETING — October 7, 2025 PUBLIC COMMENT After seeing that no one in the Council Chambers or online wished to speak, the Mayor continued to the next item on the agenda. CONSENT AGENDA It was moved by Carr and seconded by Schwab to approve the Consent Agenda to include: 1. City Council Minutes of September 2, 2025 / Approve 2. Expenditure Report: From September 13, 2025 to September 26, 2025 in the amount of $1,949,114.38 / Approve 3. First Front Paving (TR0122) — Professional Services Agreement (PSA-2025-46) - Award / 1) Award a Professional Services Agreement to Wilson Engineering, LLC of Bellingham, WA, in the amount of $52, 788.47, and 2) authorize the City Manager to execute all contract -related documents, to administer the contract, and to make minor modifications as necessary. 4. Clean Energy Implementation Plan Consultant Budget Transfer and Agreement / 1) Authorize City staff to hire a qualif ed firm to provide support for the development of the City's Clean Energy Implementation Plan (CEIP) in a contract value not to exceed $50,000, and 2) authorize the City Manager to sign all contract -related documents, to administer the contract, and to make minor modifications as necessary. Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 1. Representative Adam Bernbaum Mayor Dexter introduced Representative Adam Berbaum, who spoke about items he would be addressing in the upcoming session, including Al impacts, budgeting, and Washington state's response to federal changes in Medicaid. 2. North Olympic Development Council Executive Director Karen Affeld of the North Olympic Development Council's provided a presentation on the Council's work. 3. Everbridge Emergency Notification System Update Emergency Management Program Coordinator Justine Chorley presented slides on the City and County's joint local emergency platform and encouraged Council and the community to sign up for Everbridge in order to receive emergency notifications. 4. Comprehensive Plan / Requested Information and Responses Deputy City Manager Calvin Goings presented a slide deck that covered 42 issues raised by City Council. During the September 23, 2025 Work Session presentation, Council member Schromen-Wawrin asked Deputy City Manager Goings a question regarding one of the PowerPoint slides and staff discussion followed. Council Miller made a Point of Order, and stated she believed the question about action had been answered. Mayor Dexter stated the Point was well taken and Deputy City Manager Goings continued. There was no objection to Council member Schromen- Wawrin suggestion to have Clallam County Director of Community Development Bruce Emery attend the next meeting to speak to the proposed UGA title. The Mayor recessed the meeting for a break at 8:33 p.m. The meeting reconvened at 8:39 p.m. 5. Permanent Committee Appointments City Clerk Kari Martinez -Bailey presented the matter, spoke to the history document included in the packet and invited members of the ad hoc application review committee to speak to their recommendations. It was moved by Carr and seconded by Suggs to appoint: Approve the appointment to the City's Permanent Committees as detailed in the tables below. Parks, Recreation & Facilities Commission Damon Houck Commission Member Filling Unexpired Term Ending- 2/28/2029, Public Safety Advisory Committee Liz Uraga Committee Member Position #3 Filling Unexpired Term Ending — 2/29/2028 Utility Advisory Committee Shaun Henson Member -at -Large Filling Unexpired Term Ending — 2/29/2029. Motion carried 7-0. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING — October 7, 2025 Manager West presented the late item and said the City hass made a number of major investments in federal grant applications. He stated grants have been awarded and are under contract and it was the City's goal to ensure those existing grant contracts are upheld. He added that the most efficient and cost-effective way to protect the City's investments was to join with other jurisdictions to ensure the Port Angeles community is not burdened by additional costs contractually committed to by the federal government and shared staff s recommendation that Council authorize the City Manager take action necessary to join the lawsuit. It was moved by Schromen-Wawrin and seconded by Carr to: Authorize the city manager to take action necessary to join the King County Versus turner lawsuit. Motion carried 7-0. CONTRACTS & PURCHASING 1. Tree Trimming Contract CON-2025-04 — Award Public Works & Utility Director Scott Curtin presented the matter, spoke to how it supports the Council's Strategic Plan, and stated that funding is available in the 2025 Light Operations budget. Council asked questions which were answered by Director Curtin. It was moved by Carr and seconded by Schromen-Wawrin to: Award a maintenance contract with Xylem I, LLC of Snohomish, WA for the Tree Trimming 2025 Contract CON- 2025-04, in an amount not to exceed $136,500.00, including taxes, and authorize the City Manager to sign all contract - related documents, to administer the contract, and to make minor modifications, if necessary. Motion carried 7-0. It was moved by Schromen-Wawrin and seconded by Suggs to: Direct staff to apply to become a Tree Line USA City. It was moved by Schromen-Wawrin and seconded by Carr to: Table the current motion until the first meeting in November. Motion to table carried 7-0. 2. VMware Licensing Renewal Deputy City Manager Goings provided background on the matter, VMware to host over 70 virtualized server environments, used for multiple critical systems the City relies upon. Council asked questions about the contract, which were answered by Information Technologies Department Manager Eric Waterkotte. Manager Waterkotte provided updates on staff s effort to find software solutions that would be more sustainable for the City. It was moved by Carr and seconded by Suggs to: Approve the renewal for VMware virtualization software, from SHI under WA State Dept of Enterprise Services Contract #05820 in the amount not to exceed $351,095.04 including tax, over a five-year period and authorize the City Manager to execute all purchase documents, to administer the purchase, and make minor modifications if necessary. Motion carried 7-0. CITY COUNCIL REPORTS Council member Schromen-Wawrin read a quote by Anne Frank and spoke about related current events involving ICE and Border Patrol, and the City's potential response to incidents in our community, and spoke to urban service standards and guidelines. Council member Schwab spoke about recent ad hoc application review committee meetings, Olympic Peninsula Tourism Commission meeting and provided updates, County PUDs clean Energy implementation plan presentation and an upcoming Olympic Region Clean Air Agency tour. Deputy Mayor Carr spoke to current events and community safety related to ICE and Border Patrol, provided Willaim Shore Pool Board updates, and expressed appreciation for the North Olympic Development Council updates from Executive Director Affeld. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING — October 7, 2025 Council member Hamilton spoke to meetings with Department Directors and staff, and spoke to experience in a sit - along in PenCom. Mayor Dexter spoke about a recent meeting with Representative Emily Randall. No other reports were given. INFORMATION Manager West thanked City Manager Goings and members of the CED team for their thorough review and presentation, recognized the upcoming Street Tree event with participation details, and provided details about the City's budget and announced the upcoming Budget Work Session on October 28. SECOND PUBLIC COMMENT John Ralston, city resident, spoke about sidewalk fee in leu ordinance and the proposed code change. Glenn Barbiari, city resident, spoke about personal endeavors and current events ADJOURNMENT There being no further business to come before the Council, the Mayor adjourned the meeting at 9:32 p.m. Kate Dexter, Mayor Minutes were approved on: JV phev.-6c ' 5, Z a2S Page 4 of 4