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HomeMy WebLinkAbout02242026 CC Agenda PacketFebruary 24, 2026 Port Angeles City Council Meeting Page 1 February 24, 2026 Special Meeting City of Port Angeles Council Special Meeting Agenda This meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City sta ff have the option to attend the meeting in person, in Council chambers at City Hall located at 321 East 5 th Street, Port Angeles, or remotely via telephone or video link. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: For audio only please call: 1-844-992-4726 Webinar number (access code): 2550 647 8041 Webinar password: PNjzu3RdD33 (76598373 when dialing from a phone or video system) Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m337be2cc434d7b2a2f921175b056ccff I. Call to Order – Special Meeting at 5:00 p.m. II. 2025-2026 Strategic Plan Update • Staff will provide a presentation. • Council discussion will follow. II. Adjournment – 7:00 p.m. The City Council encourages citizen participation. An opportunity for public comment will be available during regular meeting s. Upcoming meeting information can be found on the City website: www.cityofpa.us/583/Meetings-Agendas. Community members may also contact City Council by email at council@cityofpa.us, or written letter mailed to 321 East 5th Street, Port Angeles, WA 98362 or by dropping it by City Hall. Learn more by visiting: www.cityofpa.us/137/City-Council Port Angeles City Hall is accessible for persons with disabilities. Requests for special accommodations can be made by contactin g the City Clerk’s Office. Closed captioning can also be made available. Please contact City Clerk Kari Martinez -Bailey by phone at 360- 417-4634, or by email at cityclerk@cityofpa.us, to request accommodations or receive instructions for closed captioning. February 24, 2026 Agenda Packet Page - 1 1 Date: February 24, 2026 To: City Council From: Nathan A. West, City Manager Subject: 2025-2026 Strategic Plan Update Relationship to Strategic Plan: The 2025–2026 Strategic Plan (Resolution 10-24) was adopted by City Council on October 1, 2024, after an inclusive process involving a retreat with both City Council and staff Leadership Team. The 2025-2026 Strategic Plan ensures alignment of the City’s vision, goals, policy and metrics that provide clear strategic direction over the two-year period. The adopted plan encompasses four main pillars with numerous measures and next steps. Background / Analysis: On July 30, 2024, City Council and the staff Leadership Team conducted a seven-hour Strategic Planning Work Session retreat led by Facilitator Annie Severson of Clarity Consulting Partners. During the entire process, it was the collective desire of both Council and City staff, to identify areas of focus for a strategic approach to the coming two-year period. The 2025-2026 Strategic Plan includes four strategic areas of focus: Community Resilience, Citywide Resource Optimization, Housing, and Infrastructure Development, Maintenance, and Connectivity, as well as several goals and measures. After approval, Manager West, working with City staff then developed department specific Work Plans with items that clearly reflect implementation of the Strategic Plan over the two years. City staff provide the City Manager with a quarterly update on the status of each department’s Work Plan items. During tonight’s Work Session, Council will receive updates from all departments on their work to implement the plan. Please note that this is a document that staff have thoughtfully and carefully planned for, ensuring alignment across front line staff and their work groups. With limited staff capacity, new initiatives or items proposed for inclusion in the plan – would unfortunately necessitate the removal or reprioritizing of existing items within the plan. Summary: The 2025–2026 Strategic Plan (Resolution 10-24) was adopted by City Council on October 1, 2024, after an inclusive process involving a retreat with both City Council and the City staff Leadership Team. The 2025-2026 Strategic Plan ensures alignment of the City’s vision, goals, policy and metrics that provide clear strategic direction over the two-year period. During tonight’s Work Session, Council will receive updates from all departments on their efforts to implement the plan. Strategic Plan: The 2025–2026 Strategic Plan encompasses four main pillars with numerous measures and next steps. Funding: The various projects within the Strategic Plan are funded through the adopted 2026 Budget and Capital Faculties Plan. Recommendation: Review and provide input on the 2025-2026 Strategic Plan. February 24, 2026 Agenda Packet Page - 2 2 Considering this constraint it is also critical to point out several new issues not included in the original plan that are already burdening staff capacity, the scope of which were not fully apparent during the Council retreat in 2024. These premiere issues are: • Criminal Justice Services • Joint Public Safety Facility • ARC/Homelessness Response • Enhanced Tribal Consultation • Re-writing Council Rules of Procedure • Lower Elwha Klallam Tribe Sewer Project Funding: The various projects within the Strategic Plan are funded through the adopted 2026 Budget and Capital Faculties Plan. Attachments: 1. 2025-2026 Strategic Plan February 24, 2026 Agenda Packet Page - 3 City of Port Angeles 2025-2026 STRATEGIC PLAN 1 Strategic Focus Area Goals Measures Impacted Groups Community Resilience SFA #1 A. Increase community engagement outreach with the public and local businesses. 1. Neighborhood Association proposal is presented to Council by 12/31/2024 for action. 2. Evaluate community response to efforts to establish baseline number of communications by 6/30/2025. 3. Determine innovations to improve communication effectiveness by 6/30/2026. 4. Evaluate National Night Out program and present to Council by 12/31/2026 Internal City Departments: • All City Departments External Impacted Groups: • Service organizations • Advocacy groups • Local businesses • Government agencies • Private citizens • Vulnerable populations B. Reinforce environmental stewardship by leading change and investing in achievable solutions in alignment with the Climate Action Plan. 1. Identify Legislative priorities for Elwha Watershed Protection by 12/31/2024. 2. Integrate environmental stewardship policy considerations to be incorporated into Council memos by 6/30/2025. 3. Address equitable sustainable long-term stewardship of city properties in Elwha River Valley. C. Improve public safety and peace of mind in our community while promoting policies that create efficient practices. 1. Increase # of users of City Emergency notification system to 90% or higher by 12/31/2026. 2. Include public safety funding /revenue sources in Legislative priorities annually. 3. Reduce unfunded mandates/barriers for state funding through annual adoption of legislative priorities. D. Expand application of disaster preparedness and emergency response practices. 1. Solidify extreme weather preparedness plan by 6/30/2025. 2. Complete capital improvements to senior center, fire hall, and Vern Burton for emergency facility use by 12/31/2026. 3. Effective March 31, 2025, ensure battery backup systems are incorporated in all new municipal buildings and renovations to existing buildings. 4. Update and deliver the Comprehensive Emergency Management Plan to Council by 12/31/2025. E. Develop plans to maintain economic stability for unexpected events. 1. Review reserve fund policy and emergency fund capability by 06/30/2025 2. Develop new policy and approve by 06/30/2026 3. Evaluate needs and measures based on past events and case studies complete by 12/31/2026 to include resident impacts and business impacts. February 24, 2026 Agenda Packet Page - 4 City of Port Angeles 2025-2026 STRATEGIC PLAN 2 F. Improve community health and wellness or community resilience 1. Develop a community health and wellness plan by 12/31/2025. 2. Communicate policy and plan with community partners and residents by 12/31/2026. 3. Define measures for increased public health and wellness indicators by 12/31/2026. 4. Explore new partnerships with local sport and activity-based organization to promote wellness – ongoing. 5. Invest in upgrades to youth field facilities ex: Girls Softball Fields and Soccer fields. February 24, 2026 Agenda Packet Page - 5 City of Port Angeles 2025-2026 STRATEGIC PLAN 3 Strategic Focus Area Goals Measures Impacted Groups Citywide Resource Optimization SFA #2 A.Maintain fiscal health 1.Maintain fund balance requirements – ongoing. 2.Maintain affordability index – ongoing. Internal City Departments: •All City Departments External Impacted Groups: •Washington State •Community partners (advocacy support) •Community colleges and professional associations B.Grow staff capacity 1.Identify programs and services where staff capacity must be enhanced to implement Strategic Plan by 12/31/2025. 2.Develop succession planning strategies for Council, Boards and Staff by 12/31/2026 including recruitment and staff retention. 3.Increase # of completed continuing education courses, certifications, or endorsements by 12/31/2026. C.Maximize grant funding /Support for State Funding 1.Seek grant funds with the goal of 50% of the Capital Budget to be funded through grants. 2.Report annually on dollars leveraged through community partnerships. 3.Report annually on dollars contributed towards community partnerships. D.Promote policies that create efficient practices 1.Perform gap analysis on policies and practices by 12/31/2026. 2. E.Advocate for adequate and non- regressive state revenue 1.Increase the City's advocacy capacity to address priority issues including funding for Hwy 101/Truck Route interchange F.Stabilize utility resources for changing environments 1.Evaluate water storage and/or source alternatives to the Elwha River by 12/31/2026. 2.Evaluate & develop a phased in path for using alternative energy sources for Electric Utility annually. 3.Develop funding-ready community solar project by 12/31//2026Identify City owned properties and infrastructure endangered by changing environments by 12/31/2026. February 24, 2026 Agenda Packet Page - 6 City of Port Angeles 2025-2026 STRATEGIC PLAN 4 Strategic Focus Area Goals Measures Impacted Groups Housing SFA #3 A.Complete comprehensive plan that meets housing needs of PA B.Update the City Housing Action Plan from 2019. 1.Comprehensive plan updated by 6/30/2025 2.Housing Action Plan Update by December 2025. Internal City Departments: •Community & Economic Development •Public Works & Utilities •Legal Department •Fire Department •Finance Department •City Manager’s Office External Impacted Groups •Low-income residents •Workforce •Tenants •Advocacy groups •Service organizations •Government agencies •Community colleges and other educational organizations •Builders and developers C.Continue multi-family housing pilot project in Capital Facilities Plan 1.Pilot project plan finished (site/layout) by 9/30/2026 D.Recruit, attract, or facilitate new construction of an apartment complex by private developer 1.Build local contractor/building knowledge - ongoing 2.Apartment complex in process with plan for completion by 9/30/2026 3.Establish business license ordinance identifying number of local contractors by 12/31/2025 E.Incentivize Development and Vacant Land Conversion •Implement fair and adequate base for buildings served by Utilities 1.Vacant housing base rate into COSA by 12/31/2024 2.Identify number of Vacant business spaces by 12/31/2025 and annually thereafter 3.Establish underdeveloped parcel fee by 12/31/2026 4.Establish Unoccupied residence fee by 12/31/2026 Strategic Focus Area Goals Measures Impacted Groups Infrastructure Development, Maintenance, and Connectivity SFA #4 A.Ensure adequate wastewater capacity is available for housing and commercial opportunities. 1.100% A Street Basin design complete by January 2026 2.100% A Street Basin construction funded by 12/31/2026 3.Fund top 20% failure rated sewer by 12/31/2026 •Internal City Departments: •Public Works & Utilities •Parks & Recreation •Community & Economic Development • • External Impacted Groups: •Government agencies •Trade associations •Users of sidewalks and stairs B.Improve connectivity between neighborhoods 1.Identify priority areas for sidewalk expansion - ongoing 2.Update School Walking Routes Map in Comprehensive Plan 6/30/2025 3.Explore policies to improve connectivity between neighborhoods – by 6/30/2025 C.Improve pedestrian access to downtown 1.Laurel Street stairs project funded 12/31/2025 2.Laurel Street stairs project completed 6/30/2026 3.Develop a snow plan for improving sidewalk safety and maintaining access in high use areas such as Laurel Street Stairs, Oak Street Ramp, and Eighth Street Bridges by 12/2025 February 24, 2026 Agenda Packet Page - 7 NOTICE of a SPECIAL MEETING of the PORT ANGELES CITY COUNCIL Notice is hereby given that the City Council of the City of Port Angeles will hold a Special Meeting on Tuesday, February 24, 2026, from 5:00 to 7:00 p.m. The meeting will be conducted as a hybrid meeting. In hybrid meetings, members of the public, Council members, and City staff have the option to attend the meeting in person, in Council Chambers at City Hall located at 321 East 5th Street, Port Angeles, or remotely via telephone or video link. To attend meetings virtually, follow the instructions below or visit www.cityofpa.us for more information regarding our virtual meetings agendas and meeting information. To view meeting and agenda information, visit: https://cityofpa.us/583/Meetings-Agendas. The purpose of the Special Meeting is for City Council to receive a presentation from staff with discussion to follow on the 2025-2026 Strategic Plan Update. For audio only please call: 1-844-992-4726 Webinar number (access code): 2550 647 8041 Webinar password: PNjzu3RdD33 (76598373 when dialing from a phone or video system) Webex link: https://cityofpa.webex.com/cityofpa/j.php?MTID=m337be2cc434d7b2a2f921175b056ccff These access codes are good for the February 24, 2026 meeting only. The City Council encourages citizen participation. An opportunity for public comment will be available during regular meetings. Upcoming meeting information can be found on the City website: www.cityofpa.us/583/Meetings-Agendas. Community members may also contact City Council by email at council@cityofpa.us, or written letter mailed to 321 East 5th Street, Port Angeles, WA 98362 or by dropping it by City Hall. Learn more by visiting: www.cityofpa.us/137/City-Council Port Angeles City Hall is accessible for persons with disabilities. Requests for special accommodations can be made by contacting the City Clerk’s Office. Closed captioning can also be made available. Please contact City Clerk Kari Martinez-Bailey by phone at 360-417-4634, or by email at cityclerk@cityofpa.us, to request accommodations or receive instructions for closed captioning. Kari Martinez-Bailey City Clerk cityclerk@cityofpa.us (p) 360-417-4634 │TTY 360-417-4645 Distribution: City Council Peninsula Daily News KONP Front Lobby (posted) City of Port Angeles Strategic & Work Plan Update An update of the City’s Strategic & Work Plans that outlines the projects the City will undertake in 2025-2026, on behalf of its residents, to achieve the City’s objectives. February 24, 2026 Introduction In October 2024, the City Council approved Resolution #10-24, adopting the 2025-2026 Strategic Plan. This document serves as both an implementation and visioning tool of the broader Comprehensive Plan, specifically addressing how the City will achieve its objectives over the next two years. 2 Introduction •Following the adoption of the Strategic Plan, City staff developed the Work Plan to outline the specific projects our organization will undertake over the next two years to support the Council’s strategic goals. •The Work plan is organized into four chapters, each corresponding to one of the strategic focus areas. •Each chapter includes detailed descriptions of the related projects, including their objectives, the action steps required for completion, and a timeline for delivery. 3 Introduction •Following a new election Council is provided the opportunity to revisit the document. •Process for changing and updating: any modifications require a consensus of Council majority and the plan will ultimately be amended by resolution at a future meeting. •This is not the time to re-write the plan. •Any modifications should maintain a balance between Departments. •We currently plan to begin a new facilitated strategic plan process in October of this year. 4 Introduction •We have already added 6 substantial projects not part of the plan 5 Camping and Encampment Tribal Consultation Council Rules of Procedure Joint Public Safety Facility Criminal Justice LEKT Sewer Project Strategic Plan What have we achieved? 6 Work Plan Updates by Department Progress Report 7 Work Plan Updates –City Manager’s Office 8 Elwha Watershed Protection •SFA# 1/ Goal A/ Measure 1 Gap Analysis on Policies and Practices •SFA# 2/ Goal D/ Measure 1 Work Plan Updates –City Clerk’s Office 9 Continued Internal and External Communication Efforts •SFA #1/ Goal A/ Measure 2 Everbridge Communications •SFA#1/ Goal C/ Measure 1 Monsido / ADA Website Accessibility •SFA#1/ Goal F/ Measure 2 Permit Integration and Transparency Efforts •SFA#1/ Goal A/ Measure 3 Work Plan Updates –Finance 10 Community Partnerships •SFA# 2 / Goal C /Measure 2 & 3 Develop New Economic Policy •SFA #1/ Goal E/ Measure 2 Enterprise Resource Planning System •SFA# 1/ Goal A/ Measure 3 Low-Income Assistance Program Policy •SFA# 2/ Goal A Maintain Affordability Index •SFA# 2/ Goal A/ Measure 2 Work Plan Updates –Finance 11 Maintain Fund Balance Requirement •SFA# 2/ Goal A/ Measure 1 Review Reserve & Emergency Policy •SFA #1/ Goal E/ Measure 1 Strategic Plan Prioritization in the CFP •SFA# 4 Update City's Financial Policies •SFA# 2/ Goal D/ Measure 1 Vacant Housing Base Rate •SFA# 3/ Goal E/ Measure 1 Work Plan Updates –Fire 12 CERT Team Implementation •SFA #1/ Goal A/ Measure 1 Comprehensive Emergency Management Plan •SFA #1/ Goal D/ Measure 4 Continuity of Operations Plan •SFA #1/ Goal E/ Measure 3 Emergency Services Collaboration •SFA #1/ Goal A/ Measure 1 Work Plan Updates –Fire 13 Everbridge Notification Enrollment •SFA# 1/ Goal C/ Measure 1 Extreme Weather Response Plan •SFA# 1/ Goal D/ Measure 1 Fire & Life Safety Inspection Program •SFA# 1/ Goal B / Measure 1, 2 & 3 & SFA# 1/ Goal D / Measure 1, 2 & 3 Operation Shielding Hope •SFA# 1/ Goal F/ Measure 3 Work Plan Updates –Human Resources 14 Professional Development -City Staff •SFA# 2/ Goal B / Measure 2 Professional Development for Boards, Commissions and Committees •SFA# 2/ Goal B / Measure 3 Staff Capacity Assessment •SFA# 2/ Goal B/ Measure 1 Street Naming Conventions in Klallam Language •SFA #1/ Goal A/ Measure 3 Work Plan Updates –Human Resources 15 Succession Planning for Boards, Commissions & Committees •SFA #2/ Goal B/ Measure 2 Succession Planning for City Staff •SFA #2/ Goal B/ Measure 2 Work Plan Updates –Legal 16 City Properties Analysis •SFA# 2/ Goal D/ Measure 1 Interlocal on Solid Waste •SFA# 2/ Goal A/ Measure 1, 2 and SFA# 2/ Goal D/ Measure 1 Port Angeles Municipal Code Updates •SFA #1/ Goal A/ Measure 3 Western Port Angeles Harbor Cleanup •SFA# 1/Goal F/ Measure 1, 2, 3 Work Plan Updates –Parks & Recreation 17 24-Hour Restroom Replacement •SFA# 1/ Goal F/ Measure 1 City Hall Facility Assessment •SFA# 2/ Goal B/ Measure 1 City Street Tree Nursery •SFA# 2/ Goal F/ Measure 1 Continuing Education •SFA# 2/ Goal B/ Measure 3 Ediz Hook Derelict Structure/Inventory & Restoration •SFA# 1/ Goal B/ Measure 3 Work Plan Updates –Parks & Recreation 18 Enhancement of Athletic & Rental Facilities Policy •SFA# 1/ Goal F/ Measure 4 Health & Wellness •SFA# 1/ Goal F/ Measure 1 Klallam Language at City Facilities •SFA# 1 / Goal F/ Measure 2 Laurel Street Stairs •SFA# 4/ Goal C/ Measure 1 and 2 Loop Trail •SFA# 4/ Goal B/ Measure 3 Work Plan Updates –Parks & Recreation 19 New Partnerships -Local Sports & Wellness •SFA# 1/ Goal F/ Measure 4 Parks Navigator •SFA# 2/ Goal B/ Measure 1 Senior Center, Fire Hall, & City Hall Improvements •SFA# 1/ Goal D/ Measure 2 Shane Park Tennis Court Removal •SFA# 1/ Goal F/ Measure 4 Snow Plan •SFA# 4/ Goal C/ Measure 3 Work Plan Updates –Parks & Recreation 20 Upgrades to Youth Fields •SFA# 1/ Goal F/ Measure 5 Wellness and Health Community Campaign •SFA# 1/ Goal F/ Measure 1 Work Plan Updates –Police 21 Grow Staff Capacity •SFA# 2/ Goal B/ Measure 1 Maximize Grant Funding •SFA# 2 / Goal C National Night Out •SFA# 1/ Goal A/ Measure 4 Work Plan Updates –Police 22 Public Safety Funding •SFA #1/ Goal C /Measure 2 Reduce Unfunded Mandates/Barriers •SFA #1/ Goal C / Measure 3 School Zone and Intersection Speed and Red-Light Cameras •SFA# 1/ Goal C Work Plan Updates –Public Works & Utilities 23 A Street Basin Design / Construction •SFA# 4/ Goal A/ Measures 1-3 City Water System Redundancy •SFA# 2/ Goal F/ Measure 1 Comprehensive Grant Reporting •SFA# 2/ Goal C/ Measure 1 Develop Funding Ready Community Solar Project •SFA# 2/ Goal F/ Measure 3 Work Plan Updates –Public Works & Utilities 24 Equitable Sustainable Stewardship of City Properties in Elwha River Valley •SFA# 1/ Goal B/ Measure 3 Evaluate & Develop Phased Path for Alternative Energy Sources •SFA# 2/ Goal F/ Measure 2 National Pollutant Discharge Elimination System (NPDES) Permit Updates •SFA# 1/ Goal B/ Measure 3 RAISE Grant Des. Multi-Use Trail Puget Sound to Pac. •SFA# 4/ Goal B/ Measure 1 & 3 Work Plan Updates –Public Works & Utilities 25 Sewer Line Rehabilitation •SFA# 4/ Goal A/ Measure 1 & 2 Sidewalk Prioritization & Connectivity Expansion •SFA# 4/ Goal B/ Measure 1 SR 117 (Tumwater Truck Route) at US 101 Interchange Improvements •SFA# 2/ Goal E/ Measure 1 Utility Fiber Network •SFA# 1/ Goal D/ Measure 1 Work Plan Updates –CED 26 Business Licenses & Vacant Stores •SFA# 3/ Goal D/ Measure 3 and Goal E/ Measure 2 Council Memo Template •SFA #1/ Goal B/ Measure 2 Comprehensive Plan •SFA #3/ Goal A & B/ Measure 1 Housing Action Plan •SFA #3/ Goal A & B/ Measure 2 Lead City Shade Program •SFA# 1 /Goal B Work Plan Updates –CED 27 Multifamily Housing Pipeline Pilot •SFA #3/ Goal C/ Measure 1 and Goal D / Measure 2 Multifamily Contractor Training •SFA #3/ Goal D/ Measure 1 Neighborhoods & Connectivity •SFA# 1/ Goal A/ Measure 1 and SFA# 4/ Goal B/ Measure 3 Timelier and Transparent Permits •SFA# 2/ Goal B/ Measure 1 Support Public Works and Utilities on Safe Walking Routes •SFA #4/ Goal B/ Measures 2 and 3 Work Plan Updates –IT 28 Information Technology Department (ITD) Resiliency Support •SFA # 1/ Goal D/ Measure 3 Relocate PAPA Servers to City Hall •SFA #1/ Goal A/ Measure 3 Next Steps 1.Council discussion 2.Staff will draft a resolution to amend the Strategic Plan per tonight’s discussion based on majority input and present it for action at a March or April Council meeting. 3.Staff will update the Work Plan following the passing of the resolution. 29 Discussion •Questions for staff? •Around the table exercise for individual Council members to identify items to add or take away •Confirm majority interest for removal and addition (no action contemplated) 30 Sign up for Everbridge Emergency Notification! 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