Loading...
HomeMy WebLinkAbout5.919 Original Contract . 5,Q}Q AGREEMENT FOR TECHNICAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND G4 CONSULTING, INCORPORATED RELATING TO: INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM UPDATE THIS AGREEMENT is made and entered into this c:Rqti.. day of D~ 2008, by and between THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and G4 CONSULTING, INC., an Oregon Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT"). WHEREAS, the CITY desires consulting and planning assistance related to the pretreatment of industrial wastewater; and WHEREAS, the CITY desires to engage the professional (non-engineering) services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and/or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: SCOPE OF WORK The scope of technical services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of performance within the industry and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. Pretreatment Agreement FINAL Revised 10-10-2008 Page 1 of 8 II OWNERSHIP OF DOCUMENTS Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations of the work shall become the property of the CITY for use without restriction and without representation as to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT. However, any alteration of the documents, by the City or by others acting through or on behalf of the City, will be at the City's sole risk. III DESIGNATION OF REPRESENTATIVES Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be subject to the approval of the CITY. IV TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Agreement by both parties and the duration of the Agreement shall extend through December 31, 2009. The work shall be completed in accordance with the schedule set forth in the attached Exhibit D. V PAYMENT The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibit C. 1. Labor costs shall be based on the hourly rates shown in Exhibit C. Hourly rates shall be based upon an individual's hourly wage, times the total number of hours worked, times a multiplier. The multiplier shall include overhead, CADD, computer and profit. General clerical time shall be considered an overhead item, except where specific work items are involved that require one hour or more continued effort, in which case time will be charged on the basis of hours worked. 2. The direct non-salary reimbursable costs are those directly incurred in fulfilling the terms of this Agreement, including, but not limited to, travel, subsistence, telephone, reproduction and printing, supplies and fees of outside services and consultants. No overhead and profit may be added to direct non-salary reimbursable costs. B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope of Work to which the costs are related; and shall indicate the cumulative total for each task. Pretreatment Agreement FINAL RevIsed 10-10-2008 Page 2 of 8 C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld from payment. E. Final payment for the balance due to the CONSULTANT will be made after the completion of the work and acceptance by the CITY. F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as agreed to by the parties in writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and reimbursement under this Agreement, including labor, direct non-salary reimbursable costs and outside services, shall not exceed the maximum sum of $56,000.00. The budget for each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon mutual agreement between the two parties, but in any event, the total payment to CONSULTANT shall not exceed $56,000.00. VII INDEPENDENT CONTRACTOR STATUS The relation created by this Contract is that of owner-independent contractor. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. VIII EMPLOYMENT Employees of the CONSULTANT, while engaged in the performance of any work or services under this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the City's written consent. IX NONDISCRIMINATION The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally protected classification and, in particular: Pretreatment Agreement FINAL Revised 10-10-2008 Page 3 of 8 A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. X SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the written consent of the CITY. B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, including procurement of materials and equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's obligations under this Agreement, including the nondiscrimination requirements. XI CHANGES IN WORK Other than changes directed by the CITY as set forth in Section I above, either party may request changes in the scope of work. Such changes shall not become part of this Agreement unless and until mutually agreed upon and incorporated herein by written amendments to this Agreement executed by both parties. XII EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services in connection with this project, in addition to the Scope of Work set forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties. XIII TERMINATION OF AGREEMENT A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice to the CONSULTANT. Written notice will be by certified mail sent to the consultant's designated representative at the address provided by the CONSULTANT. B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall be made to the CONSULTANT, which, when added to any payments previously made, shall compensate the CONSULTANT for the percentage of work completed. Pretreatment Agreement FINAL ReVised 10-10-2008 Page 4 of 8 C. In the event this Agreement is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY prior to transmittal of final payment to the CONSULTANT. XIV INDEMNIFICA TION/HOLD HARMLESS CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the CONSULTANT in performance of this Agreement, except for injuries and damages caused by the sole negligence of the CITY. The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CITY, CITY's employees, or agents in connection with the work performed under this Agreement. If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a third person set forth in RCW 51.24.035. XV INSURANCE The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors. No Limitation. CONSULTANT'S maintenance of insurance as required by the agreement shall not be construed to limit the liability of the CONSU L T ANT to the coverage provided by such insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity. Pretreatment Agreement FINAL Revised 10-1 0-2008 Page 5 of 8 A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 0001 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and, 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City; and, 3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State of Washington or the State where the work is performed; and 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1 ,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. c. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled, suspended or materially changed by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Pretreatment Agreement FINAL Revised 1 0-1 0-2008 Page 6 of 8 3. Any payment of deductible or self-insured retention shall be the sole responsibility of the CONSULTANT. 4. The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A- excellent (VIII). E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. XVI APPLICABLE LAW This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. XVII EXHIBITS AND SIGNATURES This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following exhibits are hereby made a part of this Agreement: Exhibit A - Scope of Work Exhibit B - Budget for Each Task Exhibit C - Consultant Labor Costs and Non-salary Reimbursable Costs Exhibit D - Schedule for the Work Pretreatment Agreement FINAL.DOC Revised 10-10-2008 Page 7 of 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: 1~#~ ~ ~~ WILLIAM E. BLOOR, CITY ATTORNEY ~~:r~"" .~ ATTEST: b fl ~ -L1ftvfJ. . BECKYJ. P N,CI CLERK TI Pretreatment Agreement FINAL Revised 10-10-2008 Page 8 of 8 Exhibit A SCOPE OF SERVICES CITY OF PORT ANGELES INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM UPDATE G4 Consulung, Inc. (Consultant) will provide the followmg servIces related to the reqwred update of the City of Port Angeles' (City's) eXlStIng mdustrial pretreatment program. The Wastewater Utllity is reqwred by the \V'ashmgton State Department of Ecology (Ecology) to update its mdustr1al pretreatment program to comply Wlth the wastewater treatment plant National Pollutant DIscharge Elmunation System (NPDES) perffilt, and to comply with Environmental Protection Agency standards. In addltion to revismg the Port Angeles MUll1cipal Code, the updated program will specifically address the management of septic waste and the accumulation of grease m the sanitary sewer system. The scope of work includes tasks and project management necessary to complete revIsions to Port Angeles Munic1pal Code 13.06 and 13.64 that mclude the latest EPA reVISlOns to the federally mandated pretreatment program regulated by 40 CFR 403. The C1ty will provIde policy direction to guide the development of the an ordinance addressing these rev1sions, and updating the pretreatment program. The City mtends to consult with users of the sewer system in the course of developmg the most productive approach to the management of fats, oils, and grease (FOG) in the wastewater system. Before a rev1sed ordmance and companion implementation program are brought to the Council, staff will seek comments from affected users and the public, and will submit the results to a careful legal review, and a review by Ecology. The prnnary Consultant tasks include the following: calculations to determine maximum allowable headworks loadings (MAHLs) to the wastewater treatment plant that will be used to determine 10calliffi1ts for industr1al dlscharges; prepare revislOns to the City's mdustnal wastewater pretreatment ordmance; prepare an updated pretreatment program; and develop an updated FOG maintenance program. The Consultant will also provide an evaluation of the potential staffing reqwred to develop and maintain the pretreatment program tasks and the FOG program. The updated Pretreatment program willmclude an updated procedures manual and forms to assist staff in nnplementIng the program, and will enable the C1ty to apply for fully delegated program status. The updated pretreatment program will address the management of septage, which 1S hauled directly to the wastewater treatment plant, and will also include specific modifications to the Enforcement Response Plan (whIch remforces the sewer use ordinance). The Consultant will work with the C1ty to develop the conceptual framework for a program to manage fats, oils, and grease (FOG) in the sewage collection and treatment system. Implementation of the FOG Program is not included m this scope. The budget for these services is presented in Exh1bit B on a per-task basis. These per-task budgets were developed to estabhsh the level of effort for each task as well as to estabhsh the overall project budget. These task budgets are not contractually bInding. They are presented to identify the composition of the overall budget, wh1ch proVIdes the contractually bmdlng, not-to-exceed contract hmit. Project mvoices will be subffiltted to the C1ty allocating incurred labor and expense costs at the task level. The project mcludes: Task 1 - Local L1ffi1ts Task 2 - Staffmg Summary Task 3 - Sewer Use Ordlnance Task 4 - Pretreatment program Task 5 - FOG mamtenance program Pretreatment Program Update Exhibit A -- Scope of Work Task 1 Local Limits The consultant will review all wastewater treatment plant data provided by the City and prepare draft calculations of maximum allowable headworks loadmgs (tvIAHLs). The Washmgton State Department of Ecology LL.xls spreadsheet will be utilized to develop the J'vIAHLs for the wastewater treatment plant. The J'vIAHLs will then be used to develop locallimtts for industrial discharges mto the City'S collection system and wastewater treatment plant (\'V'WTP). Dehverables: . Tech01cal Memorandum addressmg wastewater treatment plant J'vIAHLS and final development of mdustnallocal hmttations for subrrussion to Ecology . Electro01c copies of all data and computanons related to the development of the Tech01cal memorandum in \Vord and Excel format City Furnished Matenals . City will provide all sampling and analyncal data necessary for the development of MAHLs and Local Limits. Task 2 Staffing Summary The staffing summary will identify staff resources needed to 1ffiplement and main tam an appropnate pretreatment program and a fats, oils, and grease (FOG) mamtenance program. The consultant will provide alternanve approaches and staffmg levels depending on the City's preferred approach to both the pretreatment program implementation and FOG program development. The focus will be on explortng the options available for management of the FOG program idennfied in Task 5, and reviewing the options the city faces With regard to being fully delegated by the state to manage the pretreatment program versus maintai01ng its current parnal delegatiOn. Deliverables: . DRAFT Technical Memorandum summanzmg staffmg . Electronic documents in \Vord format City Responsibilines . City will provide mformation on staffing needs and anncipated duties of personnel (eXiSting and planned) . City will provide direcnon on whether to request deleganon from Ecology. . If desired, the City will be responsible to subrrut request to Ecology for deleganon Task 3 Sewer Use Ordinance Using the Ecology's Model Sewer Use Ordinance (SUO), the consultant will prepare draft reViSions to the SUO. The pr1ffiary revislOns to the SUO will focus on the latest EPA modificanons to the pretreatment program wruch mclude the appropriate "Streamhning" changes and are found codified m 40 CFR 403. Another focus for the revisions will be to review appropriate modifications to the enforcement section of the SUO that may provide assistance With the FOG maintenance program. Dehverables: . DRAFT revised sewer use ordmance for City review 2 Pretreatment Program Update Exlub1t A -- Scope of Work . Final SUO mcorporatmg city comments for subrrussion to Ecology . Electrontc documents m \Vord format C1ty Respons1bilitles . C1ty will prov1de the consultant Wlth mformatlon 1t would hke to pursue dunng revlSlon of the sewer use ordinance (SUO) avauable to them from the optlonal elements available m the EPA S treamhnmg rules Task 4 Pretreatment Program The proposed changes m the SUO will be lmplemented through changes m the Procedure Manuals. The manual reV1Slons will focus on providmg clear instructlon for program implementatlon as well as a reference for use of approprlate forms to be used for lmplementation of the pretreatment program on a daily basls. The upgraded program will be wntten such that the Clty may proceed Wlth implementatlon as a fully delegated program through the state of \Vaslungton, if the Clty chooses to pursue that optlon. Tlus revised program will mclude a manual of procedures for staff to follow to mamtam comphance with the federal and state reqUlrements. Appropnate forms to use m implementing a fully delegated program shall also be provided. Revlsions to the pretreatment program procedure manuals will provlde for flextbility m implementlng the program. The updated program will address the management of septage which is hauled directly to the WWTP, through exphclt procedures, permitting documents, and mstructlons for staff. The program will include an update to the enforcement response plan (ERP) that will be acceptable to the Clty as well as Ecology. A functlonal ERP IS cntlcal to the successfullmplementation of the pretreatment program as well as the management of grease control in the collectlon system. The revlsed ERP shall be conslstent Wlth the revlsed SUO and the overall program. Dehvera bles: . DRAFT manuals for reVlew by the Clty . FINAL documents incorporatlng Clty comments for subrrussion to Ecology . Assistance Wlth response to Ecology's comments . Electronic coples of documents m \Vord format . Two slte meetings in Port Angeles City Responsibilitles . The City will provlde prompt reVlew and feedback on the draft documents. . The Clty wul provide directlon and informatlon on procedures for draftlng of the Implementation Manual and ERP. . Clty will provlde the consultant with lead time in order to make appropnate arrangements for travel to the city to meet the objectives of thls Scope of Work. Task 5 FOG Maintenance Program ThlS task focuses on the development of a creatlve as well as collaborative approach to the city's maintenance issues related to fats, oils and greases (FOG). FOG that is dtscharged into the WWTP, whether It is m the collection system or at the wastewater treatment facility, is a resource intenslve maintenance concern. The Consultant will assist the City to explore various ways and opportuntties to address tlus concern. The Consultant v"ill work Wlth staff and wastewater customers to draft an updated program, with options, for 3 Pretreatment Program Update Exhibit A -- Scope of Work future consideration by the Utility Advisory Committee and the City Council. Before a revised ordinance and companlon lmplementation program are brought to the Council, staff will seek comments from affected users and the public, and will submit the results to a careful legal review, and a review by Ecology. The Consultant will work With City staff to draft a program to address FOG blockages m the collection system and the problems that may ensue, WhiCh mclude property damage, regulatory violations, and publtc health and safety concerns. Potential approaches to be evaluated may mclude, but are not ltmtted to; surcharges on grease dischargers to capture the mcrease m staffing to mamtain the collection system; users to mstall and mamtamed grease mterceptors to reduce FOG m the collection system; and/or penalties and fmes to prevent discharges of FOG mto the collection system. Tills task is deSigned to begin the process of exploring vanous options available to the city to manage the FOG problem. The level of effort related to this task is focused on meetings with the City and related businesses to develop an approach that will be implemented separately. Full implementation of solutions for managmg the FOG concerns is not mcluded in thiS task. Deliverables: . DRAFT Technlcal Memorandum identifymg an approach the City prefers to use for FOG maintenance . Electronic documents m \Vord format . Three meetings in Port Angeles, involving sewer system users and septage waste haulers. City RespOnSibilities . The City will proVide direction to the Consultant on the process it would hke to pursue for development of an acceptable FOG program. . City will provide the consultant With lead time in order to make appropriate arrangements for travel to the City to meet the objectives of this Scope of Work. 4 Exhibit B SCOPE OF SERVICES CITY OF PORT ANGELES INDUSTRIAL WASTEWATER PRETREATMENT PROGRAM UPDATE The scope of work for the proposed technical services is summarized m the table below, which mcludes the budget for all tasks under the agreement including travel expenses. Estimated Task Hours Cost Task 1 Local Linuts 71 $11,000 Task 2 Staffmg Summary 36 6,000 Task 3 Sewer Use Ordinance 40 7,000 Task 4 Procedures Manuals 120 20,000 Task 5 FOG Program 80 12,000 Total Costs 347 $56,000 Exhibit C Consultant Labor Costs and Non-salary Reimbursable Costs City of Port Angeles Industrial Wastewater Pretreatment Program Update Allowance for Total Project Total Labor reimbusable Estimated Manager Technician Total Hours Cost expenses cost Task 1 Local Limits 26 45 71 $9,525 $1,475 $11,000 Task 2 Staffing Summary 36 36 $5,400 $600 $6,000 Task 3 Sewer Use Ordinance 40 40 $6,000 $1,000 $7,000 Task 4 Procedures Manuals 120 120 $18,000 $2,000 $20,000 Task 5 FOG Program 40 40 80 $11,000 $1,000 $12,000 TOTAL 262 85 347 $49,925 $6,075 $56,000 Labor Costs (billable rate) $150 $125 Exhibit D - Schedule for the Work Task 1 - Local Limits . Work on this task will begin immediately once the project has kicked off. This task usually takes approximately 3 months to compete from kick-off to completion assuming all of the sampling data is correct and complete, and City has approval from DOE to perform Local Limits analysis with an approved Sampling Plan. . G4 anticipates the City having 2-3 weeks to review and comment on the document. . Once comments are received, G4 will incorporate comments into the document and prepare it for submittal to DOE. Task 2 - Staffing Summary This task will also begin work in tandem with the Local Limit task. . Review information received form city in preparation for performing study. . Perform research based on personnel and number of industries within city as well as work to be performed by personnel. . Provide draft document to city for review . City provide documents after review in approximately 2-3 weeks. . Incorporate city comments and provide final document to city. Task 3 - Sewer Use Ordinance Once the staffing study is completed or at least complete to the where a decision can be made on how the city wishes to construct its pretreatment program, this task can begin. This task is probably 4-6 months from beginning to end, including the time for the City to review and comment. . The city will provide G4 with the elements it would like to include in the new SUO based on EPA's Streamlining rule. . G4 will use DOE's Model Sewer Use Ordinance and EPA's Model Sewer Use Ordinance as guidance for drafting changes to the City's existing SUO. I estimate that this portion of the project will take approximately 2-3 months. . Once a draft is prepared, the city will have 30 days to review the document and provide comments. . G4 will incorporate comments and provide a revised version to the city for review and comments. . The city will have 2 weeks to provide review and comments back to G4 . G4 will provide a final document for the city to review and submit to DOE. Task 4 - Pretreatment program This task takes the most work and time to complete. This task includes the details of working through the process of describing how work is performed. The total work related to this task is dependent upon the city's role they would like to take on managing the pretreatment program or continuing the same relationship with DOE as the control authority. . G4 will provide a draft concept of the program within 2 months of starting this task. The concept will include Streamlining options the city requested to be incorporated into the program. . The city will review the concept and provide comments to G4 within 30 days. . G4 will provide a draft implementation manual (Program Manual) for city review 60 days after concept is approved. Task 5 - FOG maintenance program This is a task that will try to get started in the first half of 2009. This task can run independently with tasks 1 and 2. . City will provide information on types and numbers of food service establishments in the area served and licensed or authorized haulers. . City will provide the locations and types of collections system problems currently dealing with (include areas of concerns dealt with in the last 12 months). . G4 will compile information on methods used by other jurisdictions to address FOG solutions. . City to make arrangements for meetings with selected groups or individuals, preferably as separate meetings. . G4 and city will discuss methods to move forward with development of a FOG program once data is collected and reviewed. . G4 to submit Technical Memorandum identifying an approach the city prefers to use for FOG maintenance.