HomeMy WebLinkAbout5.392 Original Contract
r/
/ ,
; t' , . .
5.3Q;L/
CONTRACTUAL SERVICES AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port
Angeles ("City") and Watson Furniture Systems ("Contractor")
effective October 1, 1995.
RECITALS
A. The City desires to contract for the manufacture and
installation of Communications Console Furniture.
B. Contractor desires to perform such professional services
and to provide such equipment pursuant to this agreement
with the City.
NOW, THEREFORE, in consideration of the terms and conditions
contained herein, the City and Contractor agree as follows:
AGREEMENTS
1. Services and Eauioment. Subj ect to the terms and
conditions set forth in this Agreement and Attachments,
Contractor shall provide the following professional
services and equipment:
a. Equipment and services as identified in the
quotation attached hereto as Attachment 1 and
incorporated herein by this reference.
b. Said equipment and services to be installed
and provided in accordance with the provisions
of the Request for Proposals attached hereto
as Attachment 2 and incorporated herein by
this reference.
2. Payment.
a. Payment for Professional Services and Eauioment
City agrees to pay a total of $42,117.47 to
the Contractor for the services and furniture
herein described in accordance with Attachment
1. The parties agree to the following paYment
schedule:
City agrees to pay Contractor a 50% (fifty
percent) deposit upon execution of the
Agreement and the remaining 50% (fifty
- 1 -
: r' I.
percent) balance upon installation of all
pieces of equipment and billing by Contractor.
b. Additional Services. Any additional services
required beyond those set forth in this
Agreement shall be performed only if mutually
agreed to in writing by the City and
Contractor.
3. Responsible Personnel. Contractor shall assign only
competent personnel to perform services pursuant to this
Agreement. In the event that the City, in its sole
discretion, at any time during the term of this
Agreement, desires the removal of any person or persons
assigned by Contractor to perform services pursuant to
this Agreement, Contractor shall remove any such person
immediately upon receiving notice thereof from the City.
4. Facilities and Equipment. Contractor shall, at its sole
cost and expense, furnish all installation tools and
equipment which may be required for furnishing services
pursuant to this Agreement.
5. Indemnification/Hold Harmless. The Contractor shall
defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and
all claims, injuries, damages, losses or suits including
attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily
injury to persons or damages to property caused by or
resulting from the concurrent negligence of the
Contractor and the City, its officers, officials,
employees, and volunteers, the Contractor IS liability
hereunder shall be only to the extent of the Contractor IS
negligence. It is further specifically and expressly
understood that the indemnification provided herein
constitutes the Contractor's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination
of this Agreement.
6. Insurance. The Contractor shall procure and maintain for
the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may
arise from or in connection with the performance of the
- 2 -
work hereunder by the Contractor, its
representatives, employees or subcontractors.
agents,
The Contractor shall provide a Certificate of Insurance
evidencing:
a. Automobile Liabilitv insurance with limits no less
than $1,000,000 combined single limit per accident for
bodily injury and property damage; and,
b. Commercial General Liability insurance written on an
occurrence basis with limits no less than $1,000,000
combined single limit per occurrence and $2,000,000
aggregate for personal injury, bodily injury and property
damage. Coverage shall include but not be limited to:
blanket contractual; products/completed operations; broad
form property damage; explosion, collapse and underground
(XCD) if applicable; and employer's liability; and,
Any payment of deductible or self insured retention shall
be the sole responsibility of the Contractor.
The City shall be named as an additional insured on the
Commercial General Liability insurance policy, as
respects work performed by or on behalf of the Contractor
and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate
of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies.
The Contractor's insurance shall contain a clause stating
that coverage shall apply separately to each insured
against whom claim is made or suit is brought, except
with respects to the limits of the insurer's liability.
The Contractor's insurance shall be primary insurance as
respects the City, and the City shall be given thirty
(30) days prior written notice of any cancellation,
suspension or material change in coverage.
7. Indeoendent Contractor. Both parties understand that
Contractor, its agents, employees and subcontractors are
and shall at all times remain as to the City wholly
independent contractors. Neither the City nor any of its
officers or employees shall have any control over the
manner by which the Contractor performs this Agreement
and shall only dictate the results of the performance.
Contractor shall not represent that Contractor or its
agents, employees or subcontractors are agents or
employees of the City. Except as the City may specify in
writing, Contractor shall have no authority, express or
implied, to act on behalf of the City in any capacity
- 3 -
I .
whatsoever as an agent or to bind the City to any
obligation whatsoever.
8. Termination. The City may terminate this Agreement at
any time without cause immediately upon giving Contractor
written notice of such termination. Upon receipt of such
notice and if requested to do so by the City, Contractor
shall stop work at the stage directed by City and shall
deliver all drawings, specifications and documentation
developed as of said stage. Contractor shall accept as
full paYment for services rendered to the date of
termination a pro rata share of the total contract
paYment based on the portion of work actually performed.
In the event the City elects to terminate this Agreement
after Contractor has ordered any non-stock or special
materials to fulfill the requirements of this Agreement,
the City agrees to pay the full cost of such materials.
9. Notice. Any notice to be given under this Agreement
shall be given by enclosing the same in a sealed
envelope, first-class postage prepaid and depositing the
same in the United States mail, addressed to the party at
the following address:
CITY:
Naomi Wu, Communications Manager
PENCOM
c/o Port Angeles Police Department
321 East 5th Street
Port Angeles, WA 98362
CONTRACTOR:
Watson Furniture Systems
12715 Miller Road NE
Bainbridge Island, WA 98110
Attention: Linnea Winslow
10. Assiqnment. This Agreement contemplates the specified
professional services of Contractor and its employees and
it is understood by both parties that a substantial
inducement to City for entering into this Agreement was,
and is, the professional reputation and competence of
Contractor. Neither Contractor nor City shall assign or
otherwise transfer this Agreement or the rights or
obligations hereunder without the written consent of the
other party.
11. Qualifications. Contractor represents that it and its
employees are fully qualified to perform the services
under this Agreement. Contractor represents and warrants
- 4 -
206-842-4758 WATSON FURNITURE
146 P02
DEe 01 '95 08:28
'. .
to the City that Contractor has, and at all times during
the performance of this Agreement shall maintain, all
licenses, permits, qualifications and approvals of any
nature which are required for Contractor to practice
Contractor's profession.
12. Applicable Law. This Agreement shall be construed and
interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any
litigation brought hereunder shall be Clallam County.
13. Entire Agreement. This Agreement is the entire Agreement
between the parties and supersedes all prior
negotiations, representations, or agreements, whether
written or oral. This Agreement may be amended only by
written agreement signed by both parties.
CITY:
By'h-4~' -~
TIT: C. · '1 ;v1~"'-V
CONTRACTOR:
BY:~~
TITLE: I1<:.L ~L.& ,211-.)7
- 5 -
- - .. :.,~\. - ...:..:..~ ~ : ~ . '. ~ -~~..; ._~ ~~r:-~"':'::7 ~.~.'" ..:.~:-~_;:.;~~~:...:::_. -..
10/03/95 16:26
X 206 842 32:'0
r'l 0 1,1 Co
P. 01
ATTACHMENT "1"
QUOTATION
Watson Furniture Systems
12715 Miller Road N.E.
Bainbridge Island, WA 98110
(208) 842-6601
No.:
951003
10/3/95
1/1/95
0..,....
U.ILV.
Expiration Date:
TO: City of Port Angelas
321 E. 5th Street
Port Angeles, WA 98362
Attention: City Clerk Becky Upton @ City Hall
project: PENCOM
Console Furniture
As Specified
Quantity Description
Net Price Extension
1 EA Dual Position Console - Dispatchers $ 18,472.50 $ 18,472.50
Includes: 2 aa CCT003N Pedestal
2 aa CMPP03N Printer Pedestal
2 aa Wrist Rests
1 EA Dual Position Console-Dispatcher/Supervisor $ 17.382.60 $ 17,362.60
Includes; 3 aa CCT003N Pedestal
1 as CMPP03N Printer Pedestal
2 ea Wrist Rests
1 EA Tax $ 3,083.67 $ 3,083.67
1 EA Delivery and Installation $ 3,178.70 $ 3,176.70
TOTAL $ 42,117.47
1. All prices ere net.
2. 50% Deposit with order, net 30 days.
3. Lead time 90 days after receipt of completed purchase order issued to Watson
Furniture Systems. Completed Order consists of signed Contract or Purchase Order,
Signed Drawings, Signed Color Selection Sheet.
ATTACHMENT "I"
" .
ATTACHMENT 11211
REQUEST FOR PROPOSALS
CITY OF PORT ANGELES
PENINSULA COMMUNICATIONS CENTER
CONSOLE FURNITURE SUPPORT SYSTEM
I. OBJECTIVE:
The City of Port Angeles is requesting proposals from qualified firms to supply and install a console furniture
support system for its public safety dispatch center.
II. SCOPE OF PROJECT:
Peninsula Communications Center is located within the Port Angeles Police Department. Planning to move
the center into a renovated space is currently being performed. The goal of this renovation is to increase
working space allowing room for three dispatch positions and a call taker/supervisor position on the work
floor. This project requires replacing existing Motorola Centra com II console cabinets with an ergonomically
designed, functional console furniture support system which compliments and enhances the renovation.
J
III. NATURE OF PRODUCT:
This system will support workers who are critical to the safety and welfare of Clallam County's citizens and
emergency responders. The only furniture systems which will be considered are proven, reliable, high quality
systems maintained and supported by companies with impeccable professional reputations, stable financial
conditions and demonstrated excellence.
IV. SPECIFICATIONS:
A. SYSTEM DESCRIPTION. The Console Furniture Support System must meet the following
descriptive items and are ranked in order of importance:
1. Ergonomics. To reduce the incidence of occupational injuries, the console system
must provide keyboard platforms with adjustable height and tilt. CRT monitors must
be free standing and allow for adjustments in pan and tilt permitting individuals to
change positions during their shift thereby reducing repetitive stress injuries, neck
and back strain. Adequate storage must be provided for CPU equipment in an
accessible cavity area keeping the knee space below the consoles unobstructed to
allow communications officers a full range of movement to reach necessary
equipment. The system must comply with ADA requirements to accommodate
standard wheelchairs and with OSHA guidelines concerning musculoskeletal
disorders.
2. Console Durability/Adiustability/24 Hour Use. The console system must be
constructed of durable materials that will stand up to the 24 hour use environment
of a dispatch center (see Material specifications). The system must also be
Page 1
ATTACHMENT 112"
~ ," ~ ..
designed to provide the previously mentioned ergonomic adjustments to multiple
users in a 24 hour period allowing each worker to tailor the work environment to fit
his/her needs.
3. Console Modularity/Panel Heights. The console system must be provided from
standard, previously manufactured items that have the capability of adding onto or
reconfiguring at a later date. The height of the console walls must not exceed 48".
B. MATERIALS SPECIFICATIONS.
1. Acoustical Cavity Partitions. Soft surface panels must be solid core of minimum 47
pound density 1" thick core material pressure bonded with a high pressure laminate
on both sides to prevent deflection, then covered with a 1/8" high density fireproof
sound absorbing subsurface above 30" on the worker side, and full height on the
outside. A covering of 100% polyester Teflon coated fabric overlay should meet all
local and state fire codes. Top edges of these partitions should be treated in a long
wear, replaceable, washable trim. All fasteners should be completely concealed.
These partitions must be sturdy enough to mount all electronic accessories,
including monitors, without compro~ising the integrity of the system.
2. Mounting Posts. Posts should be constructed of minimum 14 gauge steel tubing.
Fastener locations should be drilled to accept partitions at both previously
mentioned locations. Finish should be in fabric to match acoustical partitions and
the top edges should be treated in a long wear, replaceable, washable trim.
Leveling glides must be an integral part of the system to accommodate uneven
floors.
3. Writing Surfaces. All writing surfaces must be a minimum 47 pound density 1-1/8"
thick core material, pressure bonded with a high pressure plastic laminate top and
sealing backing sheet of laminate on the underside to prevent deflection. Any
writing surface with a span of 48" or more should have additional support members
under the surface as well. Grommets for wire access below surface and into the
cavities should be a minimum of 1-1/2" x 3-1/2" and spaced a maximum of every 20"
at the rear of the primary writing and CRT surface. All exposed edges should be
treated in a high impact vinyl. NO LAMINATE EDGES ON WRITING SURFACES
WILL BE ALLOWED.
4. Pedestals. Drawer pedestals should be constructed of a minimum of 47 pound
density 3/4" thick core material, pressure bonded with high pressure plastic laminate
on both sides to prevent deflection. Drawer hardware should be full extension,
precision ball bearing construction. All file drawers must have built-in pendaflex
capability. The pedestal itself should be finished on all sides for use outside the
console and should have dual-wheel front-locking casters. A high impact vinyl edge
material must be used for safety reasons. NO LAMINATE EDGES WILL BE
ALLOWED.
Page 2
5. Ed<Je Material. Vinyl edging material shall be a minimum 1/8" thigh thermoplastic
vinyl extrusion with self healing properties against abrasion. Color must match
console edging.
6. Cavities and E.I.A. Racks. Approved material for racks is tempered aluminum or
steel. All racks must be grounded using a minimum #6 stranded, insulated copper
wire with a screw lug/star washer connection. E.I.A. mounting capability based on
19" is a must for both the racks being accessed by the workers and for any inside
cavity racks.
It will be necessary to provide two (2) sizes of cavity depths; 14" for single sided and
21-1/2" for dual sided where consoles are back to back. Each cavity should include
aforementioned E.lA racks, a shelf for mounting CPU's or other items, and wire
management trays for bundling phone, power, computer, and radio wiring. Access
to these cavities must be through the top, bottom, front and either the rear on the
single positions or the side on the dual positions. Each cavity cap should have
grommet hole locations for cable drops and must be vented to prevent heat build up.
7. Laminate. Must meet ANSI/ASMrt A 17.1; 1986 requirements for Class "B"
laminates. Must provide a non-glare matte finish.
8. Fabric. The fiber content must be 100% polyester with an abrasion resistance
meeting ASTM 0-3597 MVPTS-198 standards and a Teflon-like finish to repel
staining. The flammability requirements must meet ASTM E-84 (Tunnel Test) for
Class A or 1 and the State of California Technical Bulletin 117 Sec. E (SC-191-53).
9. Articulating Keyboard/Mouse Platforms. This articulating keyboard/mouse platform
must comply with ADA requirements to accommodate all standard wheelchairs.
Minimum width to accommodate a standard keyboard and mouse should be 30"
Minimum to maximum height adjustment for the keyboard should be from 23-3/4"
to 29-3/4" with a tilt of at least +5 degrees to -3 degrees to meet ANSI/HFS
standards. Knee clearances under the keyboard platform must be a minimum of
23.5", all dimensions required to meetANSI/HFS and ADA requirements to allow for
wheelchair access.
10. Electrical. Each console must include a minimum of ten 3-prong outlets on a surge
protected power block that includes a circuit breaker. In addition, wire management
trays should be included for power, computer, and phone cables.
11. Wrist Rests. Each console must include a wrist rest which will rest on the keyboard
platform and have an adjustable height pad for the wrist area.
C. WARRANTY/SERVICE. The console furn iture support system must be warranted to be free
from defects in material and workmanship for at least two (2) years. When service of the
support system cannot be handled by a local dealer or service shop, the manufacturer must
Page 3
send a factory representative to the installation.
D. VENDOR EXPERIENCElREFERENCES. Only bidders with previous, successful
installations will be considered. A list of a minimum often (10) public safety centers, with
contact names, addresses and phone numbers, installed in the past 2 years should be
provided. In addition, all bidders must include a complete listing of all public safety
installations in the past five (5) years.
E. SPACE PLAN. The renovated space is unusually shaped and is 562.5 =/- square feet in
size (refer Attachment 1). The floor plan is available on diskette for AutoCad Release 12 for
Windows if desired. The room will have three dispatch positions of the 90 degree variety,
each with two side wings to accommodate a total of 12 each 5-1/4"x19" rack spaces per
position. The primary corner surfaces must be sized to accept up to two each 20" monitors
side by side on the same viewing height. The depth must be of sufficient size to address the
desired focal length adjustments and provide adequate ventilation for the monitors. Each
console will need to have an articulating keyboard platform centered on the corner surface.
Each console will need one drawer pedestal with two box drawers and one file drawer as
well as a 24" wide printer pedestal. Each e<j>mmunications officer must be able to easily
communicate with the other positions visuarty and verbally. Shared equipment must be
within reach of at least three positions. Refer Attachment 2 for a complete list of equipment
presently housed in each console cabinet.
F. COLOR SCHEME. Colors are to be selected from manufacturer's standards.
G. INSTALLATION. The installation should be scheduled as soon as the successful bidder
completes the manufacturing process and shall take 1 day or less to complete. Coordination
with Naomi Wu, Communications Manager, will be necessary to avoid any down time for
emergency dispatching while installation is taking place.
V. CRITERIA TO BE USED IN EVALUATING PROPOSALS:
A. PROJECT PROPOSAL - Clarity, format, level of detail and responsiveness to the RFP.
B. SIMILAR PROJECTS - Evaluation of the firm's experience with similar projects to the one
proposed. Provide a detailed description of two projects VERY SIMILAR in size and scope
to this one. These sites should be within a 250 mile radius from Port Angeles. Include
references.
C. PROJECT MANAGER - Qualifications, experience and ability of the person proposed to
manage the project. Describe the project management concept to be employed and identify
how costs will be managed and controlled
D. INNOVATION/APPROACH - The innovativeness and creativity of the firm as evidenced by
the proposal and similar projects.
Page 4
"
E. PRICE PROPOSAL.
F. PROPOSAL FORMAT - Provide the information in order listed and in an organized manner.
The proposal must be typed on letter size (8.5"x11 ") stationery. The proposal will not exceed
20 double-sided or 40 single-:sided pages (resumes will not be counted against page totals).
VI. PROVISIONS:
A.
The City of Port Angeles assumes no contractual obligations by issuing the RFP, by
accepting and evaluating vendor responses, or by making a preliminary vendor selection.
B.
The City of Port Angeles reserves the right to accept or reject any or all responses and to
waive any minor irregularities.
C.
Any cost incurred by the vendor in the preparation of a proposal will be borne solely by the
vendor and the proposal will become the property of the City of Port Angeles.
D.
The City of Port Angeles reserves the rightJo amend the RFP at any time prior to final
selection by transmittal of an addendum to a parties.
E.
The City of Port Angeles reserves the right to accept the proposal it considers most
responsive and qualified.
F.
Prior to commencing work on this project, the City and vendor will meet to settle contract
details. No work may begin prior to formal review and approval of the proposal and award
of the contract by the City Council. A letter informing the vendor of the City's award will
constitute the notice to proceed.
VII. SUBMISSION DEADLINE:
Six copies of the above information shall be delivered to the City of Port Angeles, attention" City Clerk Becky
Upton at City Hall, 321 East 5th Street, P. O. Box 1150, Port Angeles, WA 98362 by 5:00 p.m. February
28, 1995. The City of Port Angeles is an Equal Opportunity Employer. Women and Minority vendors are
encouraged to apply. Should you have any questions, please contact Naomi Wu at (360) 452-0395.
Page 5
,'. ..-
r " -
ATTACHMENT 1
..~ DO
~] 0
SUPPORT ~
POST
POLICE
LOBBY
o:n
<0
"-
"
<D
I
'"
-'----
12 1 1/4"
j
COMM.
CEN TER
I 109 I
5625 SF +/-
'"
"-
")
I
~I
i
10 '0 3/4"
VERIFY
11" 8 11 3/4"
I
X;;~I I
I I 10
I II
I 'I'G
I STOR
3/16" l'
. .
! ,
,. -..
A lTACHMENT 2
EQUIPMENT INVENTORY
Each dispatch position is currently housed in a Motorola Centracom II console. The Motorola radio
equipment occupies 1-10 1/2" x 19" bay, 1-51/4" x 19" (half) panel and 7 1/2" of a second half panel at each
console.
Position One-
Telephone:
1 Plant Equipment, Inc. 50 Line Flush Mount MAARS/APU
(101/2" x 19")
1 Zetron Model20R Message Repeater (51/4" x 19")
Computer Aided Dispatch:
1 IBM 3477 13" terminal & keyboard
Paging System:
1 Zetron Model 25 P/ogrammable Encoder (5 1/4" x 19")
1 Zetron Model 25 Instant Call Panel (5 1/4" x 19")
TOO:
1 Zetron Model 3030 PSAP TOO & Keyboard (5 1/4" x 4 1/4")
1 Zetron Model 3031 TOO Printer (51/4" x 4 1/4")
Personal Computer:
1 AST Bravo LC 4/25S Computer with Keyboard & Mouse
1 Mitsubishi SVGA 13" Monitor
1 Okidata Microline 590 24 Pin Printer
Position Two -
Telephone:
1 Plant Equipment, Inc. 50 Line Flush Mount MAARS/APU
(101/2" x 19")
1 Aiphone Model TB24H - wall mount intercom phone set
1 National Warning System (NAWAS) desk top telephone set
manufactured by Communications Laboratories (we prefer to have
this mounted on the console)
Computer Aided Dispatch:
Same as position one.
Paging System:
Same as position one.
Personal Computer:
Same as position one
Back Up Radios:
2 Midland Radios & Microphones, 2" x 3 1/2" x 7"
Other:
1 Uniden Bearcat Scanner Model BC560XL T
1 Uniden Citizen Band Radio Model PC 55 TX & Microphone
" .~ ,.
Position Three-
Telephone:
Computer Aided Dispatch:
Paging System:
Personal Computer:
Back Up Radios:
Other:
Call TakerlSuDervisor Position -
Telephone:
See position one.
See position one.
See position one.
See position one.
See position two.
1 Uniden Citizen Band Radio PC55 TX & microphone.
This is currently a desk position. It must be capable of expansion
to a full console position.
See position
CERTIFICATE OF INSURANCE I ISSUE DATE (MMIDDIYY)
I n 3/05/96
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW
Campbell Galt & Newlands, Inc.
COMPANIES AFFORDING COVERAGE
708 SW 3rd Avenue, #400
COMPANY
Portland, OR 97204-2495 LETTER A Houston General
COMPANY B
LETTER Houston General
INSURED
COMPANY C
Watson & Associates Inc. - LETTER
--- . . .. - -
Watson Furniture SysteU:s COMPANY
12715 Miller Rd NE LETTER D
Bainbridge Is!, W A 98110 COMPANY
LETTER E
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED I1EREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFF. POLICY EXP.
LIMITS
TR DATE (MMIDDIYY) DATE (MMIDDIYY)
A GENERAL LIABILITY CMP9423158 3/15/96 3/15/97 GENERAL AGGREGATE 2000000
-
X COMM. GENERAL LIABILITY PROD-COMP/OP AGG. 2000000
I CLAIMS MADE [iJOCC. - PERS. & ADV. INJURY 1000000
.ll OWNER'S & CONTRACT'S PROT : EACH OCCURRENCE 1000000
~
- - FIRE DAMAGE(One FIre) 50000
, MED. EXP. (One Per) 5000
B AUTOMOBILE LIABILITY CMP9423158 :3/15/96 3/15/97 COMBINED SINGLE 1000000
- ..
-X. ANY AUTO LIMIT
-.. . . - ---- - - - - - - - - t
ALL OWNED AUTOS BODILY INJURY
-
SCHEDULED AUTOS (per person)
-
.ll HIRED AUTOS BODILY INJURY
~ NON-oWNED AUTOS (per accIdenl)
GARAGE LIABILITY
I-- PROPERTY DAMAGE
EXCESS LIABILITY EACH OCCURRENCE
R~MBRELLA FORM AGGREGATE
OTHER THAN UMBRELLA FORM
I STATUTORY LIMITS
WORKERS' COMPENSATION EACH ACCIDENT
AND
DISEASE-POLICY LIMIT
EMPLOVER'S LIABILITY
DISEASE-EACH EMP.
OTIlER
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESISPECIAL ITEMS
CITY OF PORT ANGELES IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THE
OPERATIONS OF THE NAMED INSURED
RE: PENCOM PROJECT #282300
CERTJFlCATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
CITY OF PORT ANGELES,ATTN: LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
NAOMI,PENCOM, % PORT ANGELES LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
POLICE DEPT.,321 E. 5TH ST. .&$
PORT ANGELES, W A 98362 AUTHORIZED P4..~ ~
ACORD 25-S (7j9t)} "l~ .,~
5. ~q~
PROJECT MANUAL
Communications Console Modification
SCOPE OF WORK
Manufacture two flat surfaced Basik 5 console desk extensions matching fabric and laminate.
Remove existing Basik 5 console desk extensions with equipment rack mounts and install the
newly manufactured extensions in their place.
All work to complete the installation, including the furnishing of all plant, labor, tools,
equipment and material needed in the placing of all necessary furniture and appurtenances, is
included in the quote.
ADDITIONAL REQUIREMENTS
1. The most recently issued Washington State Prevailing Wage Rates for Clallam County shall
apply to this Contract. These can be accessed on the Internet at
www.lni.wa.gov/prevailingwage/Default.htm.
2. Because this Contract is for an amount less than $35,000, a performance and payment bond,
and retainage will not be required for this work. However, the City shall have the right of
recovery against the Contractor for any payments made on the Contractor's behalf.
3. The performance period for this work is 90 working days. Contractor is to mobilize and start
work within 10 working days of Notice To Proceed.
4. The attached Warranty shall become part ofthis Project Manual.
5. The attached Quotation shall become part of this Project Manual.
6. The attached Drawings, of which there are three, shall become part of this Project Manual.
Page 1 of 1
.
PUBLIC WORKS
CONTRACT
This Contract is made and entered into, in duplicate, this 4th day of February, 2003 by and between
the City of Port Angeles, a non-charter code city olthe State of Washington, hereinafter referred to
as the City, and Watson Furniture Group, a 1.0& ~arJ , hereinafter referred to as the
Contractor.
WITNESSETH:
Whereas, the City desires to have certain public work performed as hereinafter set forth,
requiring specialized skills and other supportive capabilities; and
Whereas, the Contractor represents that it is qualified and possesses sufficient skills and the
necessary capabilities to perform the services set forth in this Contract.
NOW, THEREFORE, in consideration ofthe terms, conditions, and agreements contained
herein, the parties hereto agree as follows:
1. Scope of Work.
The Contractor shall do all work and furnish all tools, materials, and equipment in order to
accomplish the following project:
Communications Console Modification
in accordance with and as described in this Contract and the Project Manual, which include the
attached plans and scope of work, and shall perform any alterations in or additions to the work
provided under this Contract and every part thereof. The Contractor shall provide and bear the
expense of all equipment, work, and labor of any sort whatsoever that may be required for the
transfer of materials and for constructing and completing the work provided for in this Contract,
except as may otherwise be provided in the Project Manual.
2. Time for Performance and Liquidated Damages.
a. Time is of the essence in the performance of this Contract and in adhering to the
time frames specified herein. The Contractor shall commence work within 10
working days of Notice to Proceed, and said work shall be physically completed
within 90 working days after commencing work, unless a different time frame is
expressly provided in writing by the City.
b. If said work is not completed within the time for physical completion, the
Contractor may be required at the City's sole discretion to pay to the City
liquidated damages of $25 for each and every day said work remains uncompleted
Page 2 of 2
after the expiration of the specified time.
3. Compensation and Method of Payment.
a. The City shall pay the Contractor for work performed under this Contract as detailed
in the quotation, at the completion of work and submission of a detailed invoice.
b. Payments for any alterations in or additions to the work provided under this Contract
shall be on a negotiated time and materials basis.
4. Independent Contractor Relationship.
The relationship created by this Contract is that of independent contracting entities. No
agent, employee, servant, or representative of the Contractor shall be deemed to be an employee,
agent, servant, or representative of the City, and the employees of the Contractor are not entitled to
any of the benefits the City provides for its employees. The Contractor shall be solely and entirely
responsible for its acts and the acts of its agents, employees, servants, subcontractors, or
representatives during the performance of this Contract. The Contractor shall assume full
responsibility for payment of all wages and salaries and all federal, state, and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, workers
compensation insurance, social security, and income tax withholding.
5. Prevailing Wage Requirements.
The Contractor shall comply with applicable prevailing wage requirements of the
Washington State Department of Labor & Industries, as set forth in Chapter 39.12 RCW and Chapter
296-127 WAC. The Contractor shall document compliance with said requirements and shall file
with the City appropriate affidavits, certificates, and/or statements of compliance with the State
prevailing wage requirements. The Washington State Prevailing Wage Rates For Public Works
Contracts, Clallam County, incorporated in this Contract have been established by the Department of
Labor & Industries and are included as an Attachment to this Contract. The Contractor shall also
ensure that any subcontractors or agents of the Contractor shall comply with the prevailing wage and
documentation requirements as set forth herein.
6. Indemnification and Hold Harmless.
a. The Contractor shall defend, indemnify, and hold harmless the City, its officers,
officials, employees, and volunteers against and from any and all claims, injuries,
damages, losses, or lawsuits, including attorney fees, arising out of or in connection
with the performance of this Contract, except for injuries and damages caused by the
sole negligence of the City. It is further provided that no liability shall attach to the
City by reason of entering into this Contract, except as expressly provided herein.
b. Should a court of competent jurisdiction determine that this Contract is subject to
RCW 4.24.115, then, in the event ofliability for damages arising out of bodily
Page 3 of 3
injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Contractor and the City, its officers, officials,
employees, and volunteers, the Contractor's liability hereunder shall be only to
the extent of the Contractor's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by
the parties. The provisions of this section shall survive the expiration or
termination of this Contract.
7. Insurance.
The Contractor shall procure and maintain for the duration of the Contract, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Failure by the Contractor to maintain the insurance as required shall constitute a
material breach of contract upon which the City may, after giving five working days notice to the
Contractor to correct the breach, immediately terminate the Contract or at its discretion, procure or
renew such insurance and pay any and all premiums in connection therewith, with any sums so
expended to be repaid to the City on demand, or at the sole discretion of the City, off set against
funds due the Contractor from the City.
a. Minimum Scope of Insurance
The Contractor shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned, hired, and
leased vehicles. Coverage shall be written en Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
11. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 Oland shall cover liability arising from premises, operations,
independent contractors, products-completed operations, personal injury and
advertising injury, and liability assumed under an insured Contract The
Commercial General Liability insurance shall be endorsed to provide the
Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall
be no endorsement or modification of the Commercial General Liability
insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to
the work performed for the City using ISO additional insured endorsement
CG 20 10 11 85 or a substitute endorsement providing equivalent coverage.
Page 4 of 4
Ill. Workers Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
b. Minimum Amounts of Insurance
The Contractor shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1 ,000,000 per accident.
11. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate and a
$2,000,000 products-completed operations aggregate limit.
c. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance.
1. The Contractor's insurance coverage shall be primary insurance as respect to
the City. Any Insurance, self-insurance, or insurance pool coverage
maintained by the City shall be in excess of the Contractor's insurance and
shall not contribute with it.
11. The Contractor's insurance shall be endorsed to state that coverage shall not
be cancelled by either party, except after thirty (30) days prior written notice
by certified mail, return receipt requested, has been given to the City.
d. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less
than A:VII.
e. Verification of Coverage
The Contractor shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Contractor before
commencement of the work.
8. Compliance with Laws.
a. The Contractor shall comply with all applicable federal, state, and local laws,
including regulations for licensing, certification, and operation of facilities and
programs, and accreditation and licensing of individuals, and any other standards or
Page 5 of 5
criteria as set forth in the Project Manual.
b. The Contractor shall pay any applicable business and permit fees and taxes which
may be required for the performance of the work.
c. The Contractor shall comply with all legal and permitting requirements as set forth in
the Project Manual.
9. Non-discrimination. The parties shall conduct their business in a manner which assures fair,
equal and nondiscriminatory treatment of all persons, without respect to race, creed, color, sex,
Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national
origin, and, in particular:
a. The parties will maintain open hiring and employment practices and will welcome
applications for employment in all positions from qualified individuals who are
members of the above-stated minorities.
b. The parties will comply strictly with all requirements of applicable federal, state or
local laws or regulations issued pursuant thereto, relating to the establishment of
nondiscriminatory requirements in hiring and employment practices and assuring the
service of all patrons and customers without discrimination with respect to the above-
stated minority status.
10. Assignment.
a. The Contractor shall not assign this Contract or any interest herein, nor any money
due to or to become due hereunder, without first obtaining the written consent of the
City, nor shall the Contractor subcontract any part of the services to be performed
hereunder without first obtaining the consent of the City.
b. The Contractor hereby assigns to the City any and all claims for overcharges resulting
from antitrust violations as to goods and materials purchased in connection with this
Contract, except as to overcharges resulting from antitrust violations commencing
after the date of the bid or other event establishing the price of this Contract. In
addition, the Contractor warrants and represents that each of its suppliers and
subcontractors shall assign any and all such claims for overcharges to the City in
accordance with the terms of this provision. The Contractor further agrees to give the
City immediate notice of the existence of any such claim.
11.. Contract Administration.
This Contract shall be administered by ~A*<>IL ~~ M~ on behalf of the
Contractor and by Naomi Wu, Communications Manager, on beh~lf ofthe City. Any written notices
required by the terms of this Contract shall be served or mailed to the following addresses:
Page 6 of 6
Contractor:
City:
U)~rJ n)(u..IIT~ ~~,:rm..
Zeal2..1fV I~ ~ <4)NE; f\)W
{>row.e,o, W~ Q6?i70
City of Port Angeles
P.O. Box 1150
321 East Fifth Street
Port Angeles, W A 98362-0217
1. Interpretation and Venue.
This Contract shall be interpreted and construed in accordance with the laws of the State of
Washington. The venue of any litigation between the parties regarding this Contract shall be Clallam
County, Washington.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first set forth above.
CONTRACTOR:
CITY OF PORT ANGELES:
-(fJ M~~ r1Aw,'n.vl,c. buJlP, -.:w-e....
Name of Contractor
By:
By:
~,,_. ---
--- Mayor
Title:
~
Attest:
~&t~~~' 1-JrsW-^ -
\
\
Page 7 of 7
U11 l:1I1 l:UU;J Wr.V 14; 4l: t-A.\ ;JtlU;J1I41;Jl:;J WAT::JUN Vl::Jt'AlCH
IlLIUUl:/UUl:
~ ~ T S ON
W
DISPATCt-t
TO
PENCOM
PORT ANGELES POLICE DEPARTMENT
FOR
DISPATCH CONSOLE FURNITURE
3-YEAR WARRANTY CERTIFICATE
Watson warrants to the original Customer for a period of three (3) years from the date
of shipment, that the Products It manufactures are free from defects in craftsmanship
and matenals found in normal usage of the products during the warranty period.
Should any failure to conform with this warranty appear to a Product during the
applicable warranty period, Watson shall, upon prompt written notice, repair or replace
the affected part or parts. All separate component parts not manufactured by Watson
(keyboard mechanisms, power and data devices, Personal Comfort Controls, Lighting,
Wrist and Foot Rests etc.) will also be covered under this warranty.
When a local dealer or service shop cannot handle service of the workstation system,
the manufacturer will send a factory representative to the installation.
This warranty does not apply to: Normal wear and tear, console furniture installed by
a non-factory trained installer, products subjected to improper use or conditions,
damage resulting from; misuse, negligence, accident or alterations.
Except as stated above, Watson makes no express or implied warranties as to any
product and in particular makes no warranty of fitness for any particular product
except for use as standard communication console furniture. Product repair or
replacement is the customer's exclusive remedy for any and all product defects. The
remedies provided above are the Customer's sole remedies for any failure of Watson to
comply with its obligations regarding workmanship of its products.
06/12/2002 WED 09:04 FAX 3603941323 WATSON DISPATCH
I-l2J 002/005
QUOTATION
Watson Furniture Group
26246 Twelve Trees Lane NW
Poulsbo, WA 98370
(360) 394-1300
No.: 020612WN1
Date: 6/12/02
Expiration Date: 9/11/02
- - To: PENCOM
Attn: Naomi Wu
PROJECT: New Extension Parts
Quantity Description Unit Extension
3 ea. Basik 5 Single Extension Parts $1,830.00 $5,490.00
Includes; 48"wide Left Hand Desk Extension Top
4854 Fabric Panel with Door
4828 Front Cavity Panel with Door
Support Leg
2 ea. Basik 5 Dual Extension Parts $2,370.00 $4,740.00
Includes: 48"wide Right Hand Desk Extension Top
48"wlde Leftt Hand Desk Extension Top
4840 Fabric Panel with Door
4828 Front cavity Panel with Door
Support Leg
6 ea. Desk Top Phone Mounts (4-HigH) $505.00 $3,030.00
1 ea. Installation and Delivery Charges $2,535.00
GRAND TOTAL _$15,795.00
1. Taxes are not induded. State and Local taxes will apply unless proof of exempt/on is provided with the Purchase Order.
2. 50% Deposit with order/ Net 30 days from Shipment of Product.
J. Chairs are for representational pur~s only.
4. Lead time 60.90 days after receipt of purchase order issued to Watson Furniture Systems. Completed Order
Consists of s" 'f7M Contr;Jct or Purchase Order. 5/1 '/7ed drawln 'S. Sf ned Color Selection Sheet and De 'Sit
PENCOM.xls
06/12/2002 WED 09:04 FAX 3603941323 WATSON DISPATCH
~ 003/005
S'-6"
6'
,3'
- t
N
I
f'f)
N
::
.q-
~
'2' 2"
5'-4%"
r
11 '-2"
Please verify all dimensions on this drawing to be correcL
This drawing is the property of Watson Furniture Systems. Inc. and is not to be reproduced. copied or
otherwi_~e utilized without the Drior written oermission of Watson Furniture Systems Inc.
PROJECT; PENCOM DRAWN By: DATE CI-tECKED BY: DATE OPTION Fli
WA TSON CLIENT: COMMUNICATIONS CENTeR WN 6L 11/02 BASIK 5 ----oF
DISPATCH - NEW EXTENSIONS
LOCA TION: PORT ANGELE~, WA
26246 Twelve Trees Lane REV
Poulsbo. WQ'lihil'lgtol'l 98.370 FROJEaAGER: WN Fill:: SCALE:
(800) 426-1202 ~ EE~r OM 3/16"
IApPROVE ~ We- DATE ..4,L./-a = I'
06/12/2002 WED 09:04 FAX 3603941323 WATSON DISPATCH
~ 004/005
I.
17'-4 7/8"
-I
o
o
8'-9 1/8"
SUPV
o 0
3' - 4"
4' - 6"
~
Please veriry 011 dimensions on th is drowin 9 to be correct.
1 his drawing is the property of Watson Furniture ;;ystems, Inc. and is not to be reproduced, copied or
otherwise utilized without the orior written permission of Watson Furniture Systems. Inc. I"'G-
PROJECT: PENCOM DRAWN By, DATE CHECKED BY: DATE OPT ION
WATSON CLIENT: COMMUNICA TIONS CeNTER WN 6/II/O? BASIK 5 "oF
DISPATCH - NEW EXTENSIONS
LOCATION: PORT ANGE=1 FS. WA
26246 Twelve Trees Lane REV
Poulsbo, WashIngton SU~70 PROJECT MANAGER: WN FILE: SCALE:
(800) 426-1202 APPROVE~{ u.a- DATEdJ~a; l/L.."
PFNrOM~1 = I'
w
06/12/2002 WED 09:04 FAX 3603941323 WATSON DISPATCH
@005/005
.
!!l
8'-9 1/8"
1-
17'-4 7/8"
.1
Q 0
...
I
3'-4"
4'-6"
~
Please verify all dimensions on this drawing to be correct.
---'This drawing IS the property of Wotson rurniture Systems, Inc. and is not to be reproduced, copied or
otherwise utilized without the rior written ermission of Watson Furniture S stems. Inc.
PROJECT; PENCOM DRAWN By: DATE CHECKED BY: DATE
CLIENT: COMMUNICATIONS CENTER WN 6L 11/02
LOCATION: PO~T ANGELES. WA
26246 Twolve Trec:s ~Qno
Poulsoo, Woskington 98370 PROJECT MANAGER: WN FILE:
(BOO) 426-1202 _ ./1... _ _ ' / I IJ .( J/
Af'f'ROV ~ LA.....t}--- DATE 01- ,-0 PFNCOM3?
WATSON
DISPATCH
OPT I ON
BASIK 5
NEW EXTENSIONS
OF
REV
SCALE.;
I/L." :;; I'