HomeMy WebLinkAbout5.384 Original Contract
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Filed at the Request of:
City of Port Angeles
City Clerk's Office
P. O. Box 1150
Port Angeles, W A 98362
2005 1164633
Clallam
County
Interlocal Agreement
City Clerk File No.: 5: 3g~
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INTERLOCAL AGREEMENT
MULTI-MODAL TRANSPORTATION CENTER PROJECT
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This agreement is executed by and between the City of Port Angeles ("City"), the Port of Port Angeles ("Port"), and Clallam
County Transit System C'Bus") (hereinafter jointly referred to as "the parties") for the facilitation of economic development, pre-
design, design and construction of a joint multi-modal transportation center in downtown Port Angeles (herein after a~ferred
to the" roje t"). The parties make and enter into this Interlocal Agreement ("Agreement") effective the J ~ day of
, 1995, for the purposes and under the terms contained herein.
RECITALS
WHEREAS, the parties recognize the need to provide a transportation center to improve the coordination of multiple modes
or methods of transportation thereby providing for economic development and improved traffic safety and efficiency; and
WHEREAS, the City of Port Angeles has received a grant of $90,000 from the Transportation Improvement Board (TIB) to
assist in the pre-design for the project; and
WHEREAS, the City of Port Angeles, through Clallam County, has received a grant of $60,000 from the United States Forest
Service for the proposed Multi-Modal Transportation Center to help the parties meet growing transportation, business and
development needs, and to help facilitate diversification of the regional economy from timber resource dependency toward
expanded tourism and commerce activities; and
WHEREAS, the Parties have contributed or committed matching funds and in-kind services to obtain these grants; and
WHEREAS, the funding program ofthe Transportation Improvement Board encourages multi-agency projects, and the City's
grant application included and was rated by the Transportation Improvement Board based upon participation by the parties
to this Agreement; and
WHEREAS, the funding for the U.S. Forest Service Grant was based upon multi-agency cooperation and funding support; and
WHEREAS, the City is willing and qualified to manage the pre-design, design, right-of-way, and construction phases of the
project; and
WHEREAS, the parties are authorized and empowered to enter into this Agreement pursuant to Chapter 39.34 RCW.
AGREEMENTS
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereby agree as
follows:
1. AUTHORITY AND RESPONSIBILITY OF THE CITY: The Bus and the Port hereby designate the City as the lead agency
for the project. The City shall have the authority to act on behalf of the Bus and the Port provided that the final decisions
regarding pre-design, design, environmental review, right-of-way acquisition, construction, and project management be made
by consensus ofthe parties. The parties agree to the use and spirit of a collaborative and cooperative decision making process
throughout the project period. By so doing, the Bus and Port are not waiving any rights they may have as landowners or
occupiers or as operators of transportation systems affected by the project in the course of permitting or construction thereof.
The City agrees to consider the needs and desires of the other parties to this agreement in making decisions with regard to
the delegated responsibilities.
2. PROJECT MANAGEMENT: The City agrees to manage the various phases of the Project in accordance with acceptable
management practices and consistent with the appropriate sections of the "Local Agency Guidelines", developed by the
Washington State Department of Transportation for the administration of highway improvement projects.
3. PROJECT DESIGN: The design of the Project shall be consistent with current state design standards and the Port
Angeles Comprehensive Plan. The parties shall formally approve the project at the completion of pre-design, preliminary
design, value engineering, and final design.
4. COST - SHARING CONTRIBUTIONS: The parties agree to share all project costs and to participate in the project costs
in accordance with the following TABLE 1:
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U.s. FOREST SERVICE GRANT rln-kind Matchl: TIB GRANT rCASH MATCH1:
City $3,000 City $15,000
Bus $1,200 Bus $15,000
Port $1,200 Port $15,000
PADA $ 600 PADA $5,000
Victoria Express $5,000
Chamber of Commerce $5,000
TOTALS $6,000 TOTALS $60,000
TABLE 1
5. PROJECT COST: The following is the estimated project cost:
PRE-DESIGN PHASE
U.S. FOREST SERVICE GRANT $ 60,000
U.S. FOREST SERVICE In-Kind MATCH $ 6,000
TIB GRANT $ 90,000
TIB Match $ 60.000
TOTALS $216,000
DESIGN PHASE
RIGHT OF WAY
CONSTRUCTION PHASE
$ 350,000
$1,200,000
$7,400,000
Based upon TIA application.
Based upon TIA application.
Based upon TIA application.
A revised estimated total project cost will be developed upon completion of the pre-design. The estimate and cost-sharing
contributions for the project will be established in a subsequent addendum to this agreement. Any agreement between the
Parties for contributions beyond those listed in Table 1 for this project will be negotiated. Participation of the Parties in the study
phase of this project does not automatically commit the Parties to any further participation.
6. FORM OF PAYMENT: The method(s) of providing for the above local funds from each of the parties may be in the form
of in-kind labor, new right-of-way property donation, or other consideration; provided that the form and amount of such in-kind,
donated, or other consideration shall be agreed upon by all parties in writing. Each agency/organization shall keep accurate
records of any and all in-kind services that are provided as match and furnish such records to the City upon request.
7. METHOD OF PAYMENT: The City agrees to manage the project finances through its accounting system. Project costs
shall be billed to the parties on a quarterly basis, less in-kind and donation contributions.
8. PROJECT COORDINATION [steering Committee]: The City Council shall appoint a Steering Committee, which is titled
the Downtown Forward Advisory Committee to gather input and recommend solutions to the various parties. The Downtown
Forward Advisory Committee main goal will be to coordinate community involvement and consensus building related to the
re-investment and development of public and private infrastructure, which includes the Multi-Modal Transportation Center, in
the Central Business District (CBD), and other related matters within the downtown area as the City Council may deem
appropriate.
Duties: The duties of the committee will in general be:
A. To advise and make recommendations to the City Council on all matters relating to public construction
projects in the CBD which at this point include the Multi-Modal Transportation Center and Downtown
watermain and sidewalk replacement projects;
B. To develop community objectives for the revitalization of the downtown core in accordance with the Port
Angeles Comprehensive Plan and City Council Goals and Objectives;
C. To hold public meetings from time to time to solicit public input toward, and increase public understanding
of, downtown revitalization planning and project implementation;
D. To cooperate with and advise the Public Works Department in development and implementation of CDB
public projects.
Each party shall appoint their respective representative to the Steering Committee and the City Council will appoint the At-Large
members from applications submitted from the community.
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- Membership:
J .J. City Council Member
( 2. Clallam Transit Commissioner
3. Port of Port Angeles Commissioner
4. Port Angeles Downtown Association Representative
5. Port Angeles Chamber of Commerce Representative
6. Port Angeles Business Association Representative
7. Victoria Rapid Transit Representative
8. Blackball Transport Representative
9. Citizen at Large #1 - Appointed by City Council
10. Citizen at Large #2 - Appointed by City Council
11. Citizen at Large #3 - Appointed by City Council
12. Citizen at Large #4 - Appointed by City Council
13. Citizen at Large #5 - Appointed by City Council
14. Citizen at Large #6 - Appointed by City Council
15. Citizen at Large #7 - Appointed by City Council
16. Ex-officio member - City Manager
17. Ex-officio member - Public Works Director
18. Ex-officio member - PADA Executive Director
19. Ex-officio member - PA Chamber of Commerce Exec.Dir.
20. Ex-officio member - Public Works Contr./Proj. Admin.
21. Ex-officio member - Transit Executive Director
22. Ex-officio member - Port Executive Director
9. PROJECT ADMINISTRATOR AND EXECUTIVE COMMITTEE: The project administrator will be the City's Director of
Public Works, who shall be authorized to request all grant funds and submit payment requests to the parties. The project
administrator shall be a non-voting chairman of an executive committee made of the City Manager, Port Executive Director,
Transit Executive Director, Victoria Rapid Transit Owner and other funding agencies and/or businesses. The Executive
Committee should meet monthly to go over project status with regard to project schedule and funding considerations. The
Executive Committee, together with an elected official of each of the three Parties, will also make a recommendation to the
City Council regarding the selection of the consultant which will assist in the Project.
10. PROJECT OWNERSHIP AND MAINTENANCE: The Project shall be owned and maintained by the City. Separate
maintenance agreements may be executed by the parties at the conclusion of construction of the project.
11. INDEMNIFICATION: The City shall indemnify the Bus and the Port against and hold them harmless from any claim,
damages or lawsuits that may result from the City's action pertaining to pre-design, design, environmental review, right-of-way
acquisition, constructuion, and management of the project.
12. DURATION OF AGREEMENT: This agreement, unless otherwise amended, shall remain in effect until the completion
of the project, which shall be the final acceptance of construction work of the Transportation Center by the City Council.
13. AMENDMENTS OR MODIFICATIONS: No amendment to this Agreement shall be effective unless approved and
executed by the parties in writing.
Whereby, the parties have executed this Agreement in triplicate by the subjoined signatures of their duly authorized officials.
CITY OF PORT ANGELES
ATTEST:
APPROVED AS TO FORM: APPROVED AS TO FORM:
~o
utson, City Attorney
Disk C \WP\WP60DATA\MUL TIMOD\AGREEMT 795
File' 93-21
3
ISSION
c:z:;~
Steven Oliver, Attorney for the Commission