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4.216 Original Contract
UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice January 5, 2006 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q4 Human Services Funding Q4 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! a■o Dal 1390 51q gg71 1- Is I mac.- Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $31,237.50 $637.50 $31,875.00 United Way of Clallam County 2005 City of Port Angeles Funding Agency /Program Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County Core Services Lutheran Social Services Support Services for Families at Mt Angeles View Olympic Community Action Programs Health Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parent/Teen Mediation and Restorative Justice Pro Bono Lawyers Legal Assistance for Low Income Individuals Serenity House of Clallam County Childcare at Family Village Homeless Teen Program Program Totals United Way Administration 2% Total City of PA /o" "26- Allocation Q1 Q2 Q3 Q4 ap /4 11.-27a j /14 00 $25,000 6,250.00 6,250.00 v 6,250.00 6,250.00 dr CoS7 /I (6i73 jsp) $10,000 2,500.00 2,500.00 2,500.00 2,500.00 tIto&SR 0(1P56y $14,000 3,500.00 3,500.00 3,500.00 3,500.00 1G�Sg I(275 4(14°3 $17,950 4,487.50 4,487.50 V 4,487.50 4,487.50 pkfCL( (o 5 2,500.00 2,500.00 2,500.00 814°44 it /G21) J #i%scs $10,000 2,500.00 2,500.00 2,500.00 2,500.00 0- 1(Pota tG a7$ t$ (Ivsc b $10,000 2,500 00 2,500.00 2,500.00 2,500.00 tLoc 11.Z71 Gs $7,000 1,750.00 1,750.00 1,750.00 1,750.00 ((o45 442, So 1b5 $3,000 750.00 750.00 750.00 750.00 11 t6o6o $10,000 2,500.00 $10,000 $8,000 tt- 06..c 2,500.00 2,000.00 ftaS/ 1 it 1(So? 2,500.00 2,500.00 2,500.00 2,000.00 2,000.00 2,000.00 $124,950 31,237 50 31,237.50 31,237.50 31,237.50 $2,550 637.50 637.50 637.50 637.50 $127,500 31,875.00 31,875.00 31,875.00 31,875.00 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice October 13, 2005 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q3 Human Services Funding Q3 Admin fee Description Amount Pay to United Way of Clallam County Thank you! Total Due F 04/5l0 /D -17 -05 b-< Tax ID 91- 0714632 No goods or services are given m exchange for this contribution. Thank you for your support! .4 i. al. IIv $31,237.50 $637.50 $31,875.00 CLALLAM COUNTY COMMUNITY PROFILE United Way of Clallam County INFORMATION GATHERED AS A TEAM EFFORT... 2 Demographics: how we look as a community Washington State 2004 Population 6,167,800 AGE MEN WOMEN 85 years 80 to 84 75 to 79 70 to 74 65 to 69 60 to 64 55 to 59 50 to 54 45 to 49 40 to 44 35 to 39 30 to 34 25 to 29 20 to 24 15 to 19 105 to5 <5 4% 2% 0 PERCENT OF TOTAL POPULATION WA Office of Financial Mgmt., population estimate Our Race Ethnicity CLALLAM COUNTY 89.1% 0.8 White Black or African American American Indian or Alaskan Native Asian Some other race Hispanic or Latino of any race) Source: 2000 U S. Census I n 1 998, United Way of Clallam County launched a Healthy Communities Initiative to encourage collaborative action and efficient use of resources. County lead- ers joined forces with United Way as a team to develop a plan of action. 5.1 1.1 3.8 3.4 This 2005 Commun- ity Profile is intended to help identify our strengths and weaknesses as a com- munity. It indicates our health, our basic needs, and the condition of our families. This Community Profile is compiled using 6% WASHINGTON STATE 81.8% 3.2 1.6 5.5 7.9 7.5 AGE 85 years 80 to 84 75 to 79 70 to 74 65 to 69 60 to 64 55 to 59 50 to 54 45 to 49 40 to 44 35 to 39 30 to 34 25 to 29 20 to 24 15 to 19 10 to 14 5 to 5 <5 I Source. 2000 U S. Census 1990 2001. Above map shows percentage of people 50 and older in each area of Clallam County public data and repre- sents a broad range of quantitative measures. It is a "road map" for pro- fessional caregivers,vol- unteers, parents, city and county officials, and citizens concerned about our community. Clallam County 2004 Population 65,900 I I 6% 4% 2% 0% MEN WOMEN Population CLALLAM COUNTY 56,210 65,900 PERCENT OF TOTAL POPULATION 14.7% Increase Healthy Commun- ities' mission is to help make our community a better place to work, raise a family, retire and enjoy life.Working together we can accom- plish this mission. I I I I I 2% 4% 6% Growth WASHINGTON STATE 4,866,669 6,167,800 21.1% Increase Our Age 40.3% of Clallam County Residents are 50 years and older according to the 2000 U.S. Census Poverty 12.5% of Clallam County Residents live at, or below, the Poverty Level according to the 2000 Census. Above map shows percentage of poverty in each area of Clallam County Income Clallam County Washington Clallam County Washington MEDIAN HOUSEHOLD INCOME* 2000 $32,268 50,152 2004 $41,108 51,762 *Washington State Office of Financial Mgt. (OFM) ••U S Dept of Commerce, Bureau of Economic Analysis Livable Income (income needed for self- sufficiency) In Clallam County, based on a family with 2 parents and 2 children Source. Washington State Kids Count Average Monthly Wage Source. WA Kids Count PER CAPITA INCOME 2000 $24,326 31,230 2002 $26,959 32,638 2004 $38,314 2001 MONTHLY HOURLY Clallam County $2,105 $12.17 Washington State 3,122 18.05 People in Clallam County Living in Poverty 1990 2000 People under 18 17.4% 17.6% Female- headed households with related children under 18 50.5% 42.2% People 65 and over 8.5% 6.8% Source U S Census 2000 Free and reduced lunches in our schools Based on 2003 data, 41% of our students are receiving this service, whereas on a state level, 37% received this service in 2003. Cape Flattery School District 69% Quillayute Valley School District 53% Above map shows percentage of free and reduced -price lunches by School District in Clallam County -Source Office of Superintendent of Public Instruction (OSPI) Sequim School District 29% Employment Average Annual Unemployment Rates for Clallam County and Washington State, 1990 -2004 Clallam County —0— Washington State 12 10 8 6 4 2 0 1990 91 92 93 94 95 96 97 98 99 2000 01 Source WA State Employment Security Dept. WORKFORCE (Clallam County) DEC. 2001 No. of people in the workforce 24,020 No. of people employed 22,150 02 03 04 DEC. 2004 26,960 25,360 3 4 Meeting our basic needs... ARMUAL 01MCCIMIE REQUORED TO PURCHASE IMEDUAH-PROCED HOME: $39,888/year $3,324/month $19.18/hour Source WA Center for Real Estate Research HOUSOHG Median Median Priced Priced Home Home 2 2002 2004 Clallam $131,400 $178,500* Washington 188,500 231,700* *4th Quarter FAOR MARKET REHT (IFMR) $23,080/year $1,923/month $11.12/hour A unit is considered affordable if it costs no more than 30% of renter's income. Off the totaD househoOds On CDaDOem County, 27% nRIE 1731EMTIEREP The fair market rent (FMR) for a 2-bedroom unit is $577 per month. AIMUAL MCOME MEEDECYTO PAY Washington state, 3 I Source National Low Income Housing Coalition Homeless in Clallam County Point-in-time census conducted October 2003 809 individuals 536 households Point-in-time census conducted January 2005 1,050 individuals 678 households Source: Serenity House of Clallam County Unmet Shelter Needs in Clallam County 2003 2004 Individuals 246 321 Families with children 277 137 Source: Clallam County Shelter Provider Network, lead agency Serenity House Residents of Households, Age 65 Up, UvingAlone Clallam County 26.8% Washington State 28.4% Source: 2000 Census 1;1 Meals on Wheels (Seniors) 2001 2003 2004 Meals on Wheels deliveries 32,416 48,497 51,813 Source: Olympic Community Action, Olympic Area Agency onAging Strengthening Families ■11, and Individuals Family Violence Child Abuse Neglect 2002 2000 2004 Children put in foster care due to neglect Parental rights terminated due to abuse neglect 6 4I Source. Office of the Administration of the Courts 2003 Clallam County Superior Court Protection Orders Requested 257 260 DV Homicides in Clallam County I 2 DV Abuser Suicides in Clallam County 0 1 Source. Office of the Administrator of the Courts, WA State Domestic Violence Fatality Review Clallam County Maternal and Child Health Families with Children Families with children Married couple families with own children under 18 Female- headed household with children under 18 Source: U S Census 2000 41 48 Who's Caring for Clallam's Children? Rate Moms Who Smoke During Pregnancy 25% 2 2) Late or No Prenatal Care 1.6% 0.6) Low Birthweight <2500g) 3.4% 0 8) Medicaid Paid Maternity Care 47% General Fertility Rate (I 5 -44 years)* 65 2 8) Births to Moms 15- 17Years* 3 6 8) Grandparents raising grandchildren: of grandparents with own grandchildren under 18 years old in household Number of grandparents completely responsible for grandchildren (parent absent or incapacitated) Estimated number of children in "care zone" (younger than 13 years, with parents working) Source.WA State Child Care Resource Referral Network *Rate per 1,000 women Source.WA State Dept. of Health, Center for Health Services reiiiianil Washington State 25.7% 33.3% 17.4% 2001 2001 Total licensed childcare slots 1,394 24.7% 5.2% 6.2% 84,592 326 49,251 (49%) (58 2002 6,067 6,042 2004 1,322 Average Monthly Licensed Child Care Rates Infant Toddler Pre School 2004 CENTER RATES i Clallam State $589 $880 963* 740 701 650 *Highest county rate in Washington State Source.WA State Child Care Resource Referral Network 1991 -93 Number per year 2001 -03 Number Rate per year 2004 IN -HOME RATES j.Clallam State $667: $650 650 650 585 542 164 24% 2 3) 144 II 3% ±2.2) 17 23 3.4% 0 9) 20 342 61% 370 696 58 2 7) 602 38 14 (±39) 19 5 LIT The BRFSS is a telephone survey of adults conducted to collect data on personal health behaviors on local, state, and national levels. A BRFSS survey was conducted in Clallam County between April 2003 and March 2004. 913 residents were surveyed.The chart shown here represents a few of the questions asked of individuals. You may find more information at: 6 S o 0 olarlg Mc G ell and Emodonall eallt clal Iam.netlhealthservice SUICIDE HOTLINES: (800) 273 -TALK (800) 273 -8255 Youth Suicide Line (877) 968 -8454 Hours: 24 HOUR http://www.suicide- preventionlifeline.org QUESTION Mental Health How adults rate their general health? Excellent Very Good Good Fair Poor Adults limited in activities because of physical, mental or emotional problems Adults who, before they were 18, experienced any type of physical or sexual abuse or witnessed a parent being abused Adults who are either often bothered by feeling down or depressed or who often experience little interest or pleasure in doing things Source Clallam County Health and Human Services, Clallam County 2003 -04 Behavioral Risk Factor Surveillance System (BRFSS) Survey S(Caklldds L yAge Group Rates per 100,000, calculated for a 3 year period. Clallam 1991 -93 Avg. Age Group Rate Per Year 15 24 years I I (t l8) I 25 years 25 15) 4 45 years 16 (±15) 2 65 older 55 26) 7 Source: WA State Dept of Health, Center for Health Statistics Clallam Percent 24% (t 3 30% 3 32% 3 10% (t 2 4% 2 29% 3 25% 44%) 22% 44%) 2001 -03 Avg. Rate PerYear 22 22) 2 28 ±17) 4 18 ±12) 3 36 20) 5 A L V Washington 200003 Percent 22% 1 35% 1 30% 1 10% 1 4% (t1 24% (±1%) Washington 2001 -2003 Rate 10.9 15.6 17.5 20.8 Cape Flattery School District 80.6% Port Angeles School District 88.9% Sequim School District 77.3% Source Office of Superintendent for Public Instruction Cape Flattery School District 64.7% Cape Flattery School District 43.9% Quillayute Valley School District 65.3% Source. Office of Superintendent for Public Instruction Quiliayute Valley School District 50.6% Source. Office of Superintendent for Public Instruction High School Graduates by School District Clallam County,Washington 2003 -04 (Washington State 76.2 Crescent School District 70.3% Crescent School District N/A Crescent School District N/A Port Angeles School District 76.4% WASL Scores Percent of 4th Graders who met the Reading Standard by School District Clallam County,Washington 2003 -04 (Washington State 74.4 WASL Scores Percent of 10th Graders who met the Reading Standard by School District Clallam County,Washington 2003 -04 Port Angeles School District 68.0% Sequim School District 65.9% (Washington State 64.6 7 8 ysic 0 e ith d S fety The chart shown here represents a few of the questions asked during the 2003- 2004 BRFSS telephone survey. You may find more information at: www clallamnetlhealtl se`rv'ices BRFSS QUESTION Smoking Adults who smoke cigarettes Weight, Physical Activity, Safety in the Home Weight classifications based on BM! Not overweight (Body Mass Index 25) Overweight (Body Mass Index 25 -29) Obese (Body Mass Index 30) Adults meeting recommended guidelines for moderate physical activity (at least 30 min., 5 or more days per week) Adults with loaded and unlocked firearms in or around the home Source. Clallam County Health and Human Services, Clallam County 2003 -04 Behavioral Risk Factor Surveillance System (BRFSS) Survey. earths Due to Motor Vehicle Accidents (b a g roup) Rates per 100, 000, calculated for a 3 year period. Clallam Age Group Rate 1-14 years 9 (t 1 1) 15 -24 years I I (t 18) 25 -44 years 20 14) 45-64 years 5 (t 9) 65 older 24 (t 18) 1991 -93 Source. WA State Dept of Health, Center for Health Statistics. Avg. Per Year 3 3 Avg. Rate PerYear 10 (t 12) I 49 431) 4 14 (t 13) 2 22 (t is) 4 34 (t 19) 5 Clallam 2003 -04 Percent I9% (t 3 38% 4 39% 4 23% 3%) 39% 4%) 6% 2 2001 -03 A Washington 2003 Percent 20% 1 Washington 2001 -2003 Rate 3.8 22.1 12.2 10.6 19.5 42% 41%) 37% 1%) 22% 1%) 54% 1%) Leading Causes of Death Top Ten Leading Causes of Death Rates per 100,000, calculated for a 3 -year period. Clallam County Rank Type of Death All cause mortality I Heart disease 2 Malignant neoplasms (cancer) Colon cancer Lung cancer Breast cancer (in women) Prostate cancer (men) 3 Cerebrovascular disease (stroke) 4 Diabetes related mortality 5 Accidents Motor vehicle accidents 6 Chronic lower respiratory disease 7 Alzheimer's disease 8 Suicide 9 Influenza and Pneumonia 10 Infectious and parasitic diseases Source. WA State Dept of Health, Center for Health Statistics Death Rates from All Causes Rates per 100,000, calculated for a 3 year period. Clallam Age Group Infants <I yr. 1 -14 years 15-24 years 25-44 years 45-64 years 65 older 1991 -93 Avg.# Rate Per Year 959 (t 435) 38 22) 86 45) 146 (t 35) 720 (t 88) 4554 221) 7 4 5 24 88 550 Source. WA State Dept of Health, Center for Health Statistics. Avg. Rate 2001 -03 Per Year 799.5 33) 805 191.1 16) 200 190.6 16) 194 18.0 5) 19 48.3 (t 8) 50 25.8 (t9) 14 23.8 (t I I 76.6 (t 10) 83 66.1 9) 70 49.7 (t 10) 38 22.4 t 7) 16 42.0 (t 8) 46 37.6 7) 41 20.3 (t 7) 14 18.4 ±5) 19 10.6 ±4) 10 2001 -03 Avg. Rate PerYear 375 (t 307) 2 22 (t 18) 2 107 (t 45) 8 161 (t 39) 23 639 (t 68) 116 4718 (t 210) 653 V A Washington Rate 2001 -03 790.4 195.8 191.6 17,7 55.2 24.0 28.0 65.1 75.8 36.0 12.1 47.7 39.0 12.8 17.2 13.9 Washington 2001 -2003 Rate 575.9 18.3 65.7 I23.1 534.4 5017.6 9 12 Finding Additional Information... United Way www.unitedwayclallam.org United Way United Way InfoLink (Information Referral Assistance) www.unitedwayinfo.org 1-800-627-0335 Clallam County Health Human Services (CCHHS) www.clallam.net/healthservices Behavioral Risk Factor Surveillance System (BRFSS) (for health data) www.clallam.net/healthservices/htm/brfss.htm www.cdc.gov /brfss United Way of Clallam County P.O. Box 937 Port Angeles, WA 98362 (3 457 www.unitedwayclallam.org Clallam County Health and Human Services 223 E. 4th Street, Suite 14 Port Angeles, WA 98362 (3 4 www.clallam.net /healthservices More Than Fifty Years of Caring September 7, 2005 Fellow. Community Members, Every two years, United Way of Clallam County puts together a report which looks at key indicators of our community's overall health and wellness. A product of United Way's Healthy Communities Initiative, this Community Profile serves as a guide for addressing our most pressing community needs. It also provides an ongoing assessment of our community's progress towards improving the health of area residents and serves as an important tool for monitoring key economic, educational, and public safety trends. We are pleased to release our latest Community Profile in partnership with Clallam County Health and Human Services. This collaboration makes good use of our local health department's community health assessment and data analysis capabilities and allows access to a broad range of health data sources. Partnerships of this type have made it possible for Clallam County Health and Human Services to expand its data gathering in recent years to include behavorial risk factor survey data, detailed census analysis, regional communicable disease information, and special health care access studies. We are proud of this collaborative effort between United Way and Clallam Co. Health and Human Services because cooperative ventures of this type save money, produce a higher quality report, and provide better guidance as we all work to tackle current and future health and human service needs. We hope you find it an interesting read and thank you for your continued support. Sincerely, teve Moriarty, President and Dr. Tom Locke, Health Officer United Way Board of Directors Clallam Co. Health Human Services P.S. If you would like a presentation about the Community Profile for your business or organization, please call United Way at 457 -3011. United Way United Way of Clallam County Post Office Box 937 Port Angeles, WA 98362 Tel (360) 457 -3011 Fax (360) 457 -0529 www unitedway -wa org /clallam OUR MISSION To strengthen our communities by enhancing the ability of people to live safe, healthy, and productive lives. UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice July 13, 2005 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Description Q2 Human Services Funding Q2 Admin Fee Pay to United Way of Clallam County Thank youl Total Due F04031 7 -/4 -€5 )&t_ Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! Amount $31,237 50 $637 J I 1 1 I $31,875 00 <I. Al Lo UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 20, 2005 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding Q1 2005 Admin Fee Description Amount Pay to United Way of Clallam County Thank you i F0a,2 ?B' .</-A5-05 Azw__ Tax ID 91- 0714632 No goods or services are given in exchange for this contribution Thank you for your support! Total Due $31,875 00 $31,237.50 $637 50 United Way of Clallam County 2005 City of Port Angeles Funding Agency /Program Serenity House of Clallam County Childcare at Family Village Homeless Teen Program City of PA Allocation Q1 Q2 Q3 04 Clallam County Family YMCA Youth Programming $25,000 6,250 00 6,250 00 6,250 00 6,250 00 Family Planning of Clallam County Youth Education Program $10,000 2,500 00 2,500 00 2,500 00 2,500 00 First Step Family Support Center Drop -In Center $14,000 3,500 00 3,500 00 3,500 00 3,500 00 Healthy Families of Clallam County Core Services $17,950 4,487 50 4,487 50 4,487 50 4,487 50 Lutheran Social Services Support Services for Families at Mt Angeles View $10,000 2,500 00 2,500 00 2,500 00 2,500 00 Olympic Community Action Programs Health Care Access and Adult Day Care $10,000 2,500 00 2,500 00 2,500 00 2,500 00 Peninsula Community Mental Health Center Respite Care for Families with Children $10,000 2,500 00 2,500 00 2,500 00 2,500 00 Peninsula Dispute Resolution Center Parent/Teen Mediation and Restorative Justice $7,000 1,750 00 1,750 00 1,750 00 1,750 00 Pro Bono Lawyers Legal Assistance for Low Income Individuals $3,000 750 00 750 00 750 00 750 00 $10,000 2,500 00 2,500 00 2,500 00 2,500 00 $8,000 2,000 00 2,000 00 2,000 00 2,000 00 Program Totals $124,950 31,237 50 31,237 50 31,237 50 31,237 50 United Way Administration 2% $2,550 637 50 637 50 637 50 637 50 Total $127,500 31,875.00 31,875 00 31,875 00 31,875 00 2 -1 -1 of the Peninsulas Advisory Committee Minutes April 18, 2005 Hosted by United Way of Kitsap, Bremerton Attendees: Tom Page, Bob Peden, Tawnya Weintraub, Darlene Norris -Cook, David Foote, Jody Moss, Holly James, Beverly Kincaid, Riki Jacobs, Cyndi Foye Re -cap of the Stakeholders meeting. The meeting went very well, Individuals attending included (a partial list) persons representing 9 -1 -1 (EMS), Bremerton Chamber of Commerce, Kitsap Business Journal, and Bremerton Sun. Future Stakeholders meetings will include the state legislative members from all three counties. Beverly Kincaid is working with Mary McClure of the Kitsap Coordinating Council to set up a meeting for all city and county elected officials. Bob Peden announced that his board of directors is supportive of 2 -1 -1, however the agencies in Jefferson County are questionable. Holly James announced that WIN 2 -1 -1 Communication Committee is currently assembling a "Media Kit" for distribution to all call centers. David Foote attempted to contact Olympic Community Action Program about their concerns over 2 -1 -1. He has not received a call back at this time. Jody Moss suggested that maybe the United Ways could work out a MOU with OIyCAP as a way to decrease concerns. A suggestion was made that someone or many of the committee members should try and make a 15 -20 minute presentation to various agency boards concerning 2- 1-1. Discussion concerning telephony and computer /server/backup information was held. Holly James and Beverly Kincaid need to sit down with KMHS Information Services department for further discussion. Tom Page stated that someone from the Information Services department at KMHS really needs to take part in the technology committee for 2 -1 -1. Database conversion was discussed. The current database can be transferred over to Resource House (using SQL) then each entry has to be assigned a taxonomy designation by hand. Fees for listing in the database was discussed. No firm conclusion was reached. q. a w [v Holly James asked about the future location of the 2 -1 -1 call center. David Foote stated that 2 -1 -1 could stay where it is at this time. Holy and Beverly asked for Kitsap and Jefferson to submit their responses to the Planning Inventory as soon as possible. Preferably by the end of this week. The next committee meeting will be May 24 12:00 noon, in Port Townsend. Bob Peden to announce place when arranged. CONTRACT THIS CONTRACT is entered into this aiday of 1 2005, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding local human services, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of allocations by the City Council; C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; <I. a up D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Provide a year -end report to City regarding provision of services; and G. Monitor use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2005 budget calendar. 3. Comnensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services. 4. Recordkeenine and Renortine. United Way will provide quarterly financial reports reflecting activities funded with City appropriations and semi annual reports showing the success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, -2- materials or supplies in connection with the performance of this Contract or Subcontract thereof 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until it has given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. C. The rights stated above are in addition to and not in lieu of all other rights and remedies which State law offers for breach or default. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory -3- requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Independent Contractor. The relation created by this Contract is that of independent contracting entities. United Way is not an agent of the City. United Way, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. United Way shall control and direct the performance of the details of the services to be provided. If money for human services is distributed under this Agreement to another agency, that other agency shall be an independent contractor and not an agent of the City. 9. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. Y OF PORT ANGELES UNITED WAY ATTEST: O. Becky J. Up" APPROVED AS TO William E. Bloor, City Attorney Richard A. Headrick, Mayor y Cler By: 0 /11M4 1 Title: Execive Director ATTEST: Title: 4 r G 1Legal_Backup\AGREEMENTS &CONTRACTS \2005- UnttedWay con wpd March 30, 2005 Agency /Program j 2003 P.A. 2004 I 2005 2005 I Use of funding Recommen. Recommen. Request r Recommen Boys Girls Club Mt Angeles Club $20,000 Family Planning Youth Education Program I First Step Family Support Center Drop -In Center $13,500 Healthy Families Children youth support groups, Prevention Education, Cnsis Intervention Emergency Shelter $10,000 $13,000 $10,000 $20,000 I _I $13,500 United Way of Clallam County 2003 -2005 City of Port Angeles Human Services Funding 02/18/2005 $16,900 $14,000 Fund a health educator who will facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program Fund drop -in center 5 afternoons /wk Target population is families with children 0 -5 years of age $20,000 $15,000 $20,000 $17,950 Support groups for children youth victims of domestic violence or sexual assault, education to prevent domestic violence and date rape, D V. crisis intervention emergency shelter for D V victims Page 1 of 3 Families' support systems improved, people access needed resources, children have positive stimulating environments to play increased knowledge of teen pregnancy and STDs, reduced number of pregnancies STDs, reduction in risky behavior, improved decision making in Outcomes I I i I Participants learn esteem building skills, substance abuse prevention skills, coping skills Youth learn personal safety education; crisis intervention when necessary Families are sheltered Served I Program Program This program Budget Budget P.A. I for P.A. for Agency 830 $13,000 $13,000 771 I $14,889 $16,900 1,154 $165,022 I $314,547 Exhibit "A" Agency /Program 2003 P.A. 2004 I Recommen. Recommen. i Lutheran Social Services Family Circles Program $10,000 Olympic Community Action Health Care Access and Adult Day $10,000 Care Peninsula Community Mental Health Respite Care /Families with children Peninsula Dispute Resolution Center Parent/Teen mediation and Restorative Justice Meetings $9,500 $7,500 $7,000 $7,500 United Way of Clallam County 2003 -2005 City of Port Angeles Human Services Funding 02/18/2005 2005 I 2005 Request I Recommen. $15,000 $10,000 $12,000 $10,000 $7,000 Use of funding Collaborative effort with Housing Authority to provide support services to families living at Mt Angeles View public housing medical, legal, domestic violence, transp., education employment Provide assistance to low income individuals families for health care dental needs Provide respite care for families who care for elderly family members with dementia Support for parenUteen mediation program Also Restorative Justice between juvenile offenders and their victims Page 2 of 3 Outcomes Less visits to ER, pain suffering are alleviated, clients treated with respect Provide assistance to 20 participants in Adult Action for 65 days of adult day care $10,000 $9,500 $18,000 $10,000 Respite services 4 week -end days Decrease in anger violent a month for parents of seriously behaviors, increased use of emotionally disturbed children problem solving techniques, children with emotional problems have constructive social interaction Effective communication increased, durable agreements reached that reduce risk behavior, increased understanding between family members, teens have increased skills Reduced 2nd offenses for participants Increased responsibility among teen offenders. Served I Program I Program This program] Budget Budget P.A. I for P A. for Agency Participants will develop resource 40 families $45,000 $45,000 kit to help them reduce incidents of homelessness child abuse neglect Participants are referred to local agencies for services 100 for I $12,000 medical 20 for adult day care $12,000 65 $133,002 $163,695 55 $4,853 $7,497 Agency /Program 2003 P,A 2004 2005 Recommen. Recommen. Request $3,000 Pro Bono Lawyers Real Solutions for Real Problems Serenity House Childcare at Family Village Serenity House Homeless teen program YMCA Combined Youth Programming Program Totals United Way Administration 2% Total from the City $9,800 $0 $20,000 $18,000 United Way of Clallam County 2003 -2005 City of Port Angeles Human Services Funding 02/18/2005 $10,000 $10,800 $110,800 I $122,500 I $152,000 I $2,500 I $125,000 I 2005 Recommen. Use of funding $3,000 Legal assistance for low income individuals Outcomes Steps taken towards dealing with legal problems, clients able to focus more on family, school, job, etc client feels better about the community Served _I Program Program This program' Budget Budget P.A. i for P A for Agency 50 I $3,000 $3,000 $10,000 Child care peschool for children Children receive high quality child 72 $134,926 $134,926 of homeless and at -risk families care, adult family members able to seek employment, housing, treatment, etc. $8,000 $8,000 Case manager for homeless at- risk of becoming homeless teens aged 13 -24 in Clallam County Advocacy, assessment, resource referral sharing $124,950 I $2,550 $127,500 1 Page 3 of 3 Youth will return home or make alternative arrangements Teens make better decisions Teens identify support network Youth find jobs or continue their education $27,800 $25,000 Youth programs including Childcare for every family childcare /day camp, summer regardless of ability to pay, kids programs, youth sports, youth arts increase personal social skills, and youth family fitness and the Teens have safe place to meet, teen center "Y House personal growth experienced 115 $44,784 i $68,150 3,800 $966,645 $924,396 6,912 $1,537,121 $1,703,111 W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE April 6, 2005 R Ms. Cheryl Baumann Executive Director United Way of Clallam County 1021/2 E. 1st Street Port Angeles, WA 98362 Re: 2005 Contract for Administration of City's Human Services Funds Dear Cheryl, At its meeting of April 5, 2005, the City Council approved the contract with United Way for the administration of the City's 2005 Human Services funds. Attached for signature are two copies of the contract. Once signed, please retain one copy for your files and return one fully executed copy to my attention. As in the past, quarterly invoices can be submitted to me, and I'll expedite payment with the Accounting Department. Thank you, and please feel free to contact me if I can be of any further assistance. I can be reached at 417 -4634 or by e -mail at citvclerk@citvofna.us Sincerely yours, Enclosures -40bLk— Becky J. Upton, CMC City Clerk/Management Assistant 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE 360- 417 -4500 FAX 360- 417 -4509 TTY 360- 417 -4645 E -MAIL citymgr @cityofpa us CITY OF PORTANGEIE.S W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: April 5, 2005 TO: CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT: Contract with United Way for Administration of City of Port Angeles 2005 Human Services Funds Summary: At its meeting of March 22, 2005, the City Council received a report from the United Way Executive Director on the proposed 2005 allocations for the City's Human Services funds. In order to proceed with the administration of these funds, it is necessary to approve a contract with United Way. Recommendation: Authorize the Mayor to sign the contract with United Way for the administration of the City's 2005 Human Services funds. Background Analysis: Approximately eleven years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 2005 and, similar to previous agreements, United Way is to receive 2% of the distributed funds as reimbursement for administrative costs. For the year 2005, the level of Human Services funding was budgeted at $127,500. The recommended allocations total $124,950, plus $2,550 (2% administrative costs), for a total contract amount of $127,500. Attachment UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice January 27, 2005 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Fund Admin Fee Pay to United Way of Clallam County Thank you I tion Amount Total Due aoo4 DOI -1390- 519 -971 ‘13.Q_ I aczi Tax ID 91-0714632 No goods or services are given in exchange for this contribution Thank you for your support! $30,625 $625 $31,250 C United Way of Clallam County 2004 City of Port Angeles Funding Agency /Program Boys Girls Clubs of the Olympic Peninsula Mt Angeles Club Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County Exchange Club Center Lutheran Social Services Family Circles Program Olympic Community Action Programs Health Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parent/Teen Mediation and Restoratice Justice Serenity House of Clallam County Childcare at Family Village Program Totals United Way Administration 2% Total City of PA e-.34,-.1 1c Allocation Q1 Q2 Q3 Q4 $20,000 $5,000 $5,000 $5,000 $5,000 it !EH I 0/5.13 if (55 $18,000 $10,000 $13,500 $15,000 $10,090 $9,500 $9,500 $7,000 $10,000 $122,500 $2,500 $125,000 $4,500 t /5 $2,500 015 $3,375 /5137 $4,500 i $2,500 44 (S3LS $3,375 #(S3(. $3,750 $3,750 fr is( /53 (,7 $4,500 4. (55b`f $2,500 t S'os $3,375 $3,750 f (SSo-7 $2,500 $2,500 $2,500 $2,500 44 1S13f' 44 /S3($ 4 $2,375 $2,375 $2,375 $2,375 k/ 739 X15365 4(55f $2,375 $2,375 $2,375 $2,375 P IS, `IG x/5370 8155,0 t- 1.5 it- ts9a $4,500 $2,500 $3,375 $3,750 $1,750 $1,750 $1,750 $1,750 #/SIi5 i t s ii- /SSIl $2,500 $2,500 $2,500 $2,500 #/S -i $30,625 $30,625 $30,625 $30,625 $625 $625 $625 $625 $31,250 $31,250 $31,250 $31,250 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice October 14, 2004 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding Q3 Admin Fee Q3 Description Amount Pay to United Way of Clallam County Thank you! Total Due Thank you for your support! Tax ID 91- 0714632 No goods or services are given in exchange for this contribution FDl(o35 io- i8 off $30,625.00 1 $625 00 $31,250.00 United Way of Clallam County 2004 City of Port Angeles Funding Agency /Program Boys Girls Clubs of the Olympic Peninsula Mt. Angeles Club Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County Exchange Club Center Lutheran Social Services Family Circles Program Olympic Community Action Programs Health Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parent /Teen Mediation and Restoratice Justice Serenity House of Clallam County Childcare at Family Village Program Totals United Way Administration 2% ((a t---Li a4,- y Q1 Q2 Q3 Q4 $20,000 $5,000 $5,000 $5,000 $5,000 L is IL/ 1 0 /S3 City of PA Allocation $18,000 $4,500 $4,500 $4,500 $4,500 ii lst`P 11 (534 $10,000 $2,500 $2,500 $2,500 $2,500 1 i $13,500 $3,375 $3,375 -15137 */53 (c4 $15,000 $3,750 $3,750 A/530 L /s14) $10,090 $2,500 P /S►313' $9,500 $2,375 739 $9,500 $2,375 $2,375 /5190 #/531D $7,000 $1,750 $1,750 0/514 $3,375 $3,375 $3,750 $3,750 $2,500 $2,500 $2,500 0 /S3b$ $2,375 $2,375 $2,375 x/5365 $2,375 $2,375 $1,750 $1,750 $10,000 $2,500 $2,500 $2,500 $2,500 AIS1I-lo tt 15379 $122,500 $30,625 $30,625 $30,625 $30,625 $2,500 $625 $625 $625 $625 Total $125,000 $31,250 $31,250 $31,250 $31,250 9 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice August 16, 2004 Bill To: City of Port Angeles I Human Services Funding Q2 Administrative Fee Q2 Fo►oW7 sea_ Description Amount Pay to United Way of Clallam County Thank you! Tax ID 91- 0714632 No goods or services are given m exchange for this contribution. Thank you for your support! Total Due $31,250.00 $30,625.00 $625.00 United Way of Clallam County 2004 City of Port Angeles Funding Agency /Program Boys Girls Clubs of the Olympic Peninsula Mt Angeles Club Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program $10,000 $2,500 $2,500 $2,500 $2,500 f315t93 First Step Family Support Center Drop -In Center $13,500 $3,375 $3,375 $3,375 $3,375 0- '6 1 37 Healthy Families of Clallam County Exchange Club Center Lutheran Social Services Family Circles Program $10,000 $2,500 $2,500 $2,500 $2,500 1-1/5 Olympic Community Action Programs Health Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parent/Teen Mediation and Restoratice Justice City of PA Allocation Q1 Q2 Q3 Q4 $20,000 $5,000 $5,000 $5,000 $5,000 11 ISNI $18,000 $4,500 $4,500 $4,500 $4,500 /5(0' $15,000 $3,750 $3,750 $3,750 $3,750 /5 /L) $9,500 $2,375 $2,375 $2,375 $2,375 1x% 739 $9,500 $2,375 $2,375 $2,375 $2,375 /SiLiO $7,000 $1,750 $1,750 $1,750 $1,750 /51'i Serenity House of Clallam County Childcare at Family Village $10,000 $2,500 $2,500 $2,500 $2,500 1�ISi�( Program Totals United Way Administration 2% $122,500 $30,625 $30,625 $30,625 $30,625 $2,500 $625 $625 $625 $625 Total $125,000 $31,250 $31,250 $31,250 $31,250 1 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 8, 2004 1 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q1 Human Services Funds Q1 Administration fee Description Amount Pay to United Way of Clallam County Thank you I Total Due Thank you for your support! Tax ID 91- 0714632 No goods or services are given in exchange for this contribution $30,625 00 $625 00 $31,250 00 FOO Cn J -o 4- /3 -o &L I _i United Way of Clallam County 2004 City of Port Angeles Funding Agency /Program Boys Girls Clubs of the Olympic Peninsula Mt. Angeles Club Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County Exchange Club Center Lutheran Social Services Family Circles Program Olympic Community Action Programs Health Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parent /Teen Mediation and Restoratice Justice Serenity House of Clallam County Childcare at Family Village City of PA Allocation Q1 Q2 Q3 Q4 $20,000 $5,000 $5,000 $5,000 $5,000 $18,000 $4,500 $4,500 $4,500 $4,500 $10,000 $2,500 $2,500 $2,500 $2,500 $13,500 $3,375 $3,375 $3,375 $3,375 $15,000 $3,750 $3,750 $3,750 $3,750 $10,000 $2,500 $2,500 $2,500 $2,500 $9,500 $2,375 $2,375 $2,375 $2,375 $9,500 $2,375 $2,375 $2,375 $2,375 $7,000 $1,750 $1,750 $1,750 $1,750 $10,000 $2,500 $2,500 $2,500 $2,500 Program Totals $122,500 $30,625 $30,625 $30,625 $30,625 United Way Administration 2% $2,500 $625 $625 $625 $625 Total $125,000 $31,250 $31,250 $31,250 $31,250 Enclosure ORTANG EL ES WASH G'T 0 N, U. S. A.: CITY MANAGER'S OFFICE Ms. Patty Hannah Executive, Director United Way of Clallam County 1021/2 E. 1st Street Port Angeles, WA 98362 Re: -2004 Contract for Administration of CiWs Human Services Funds Dear Patty, At its meeting of April 6, 2004, the City Council approved the contract with United Way for the administration of 2004 Human Services funds, a fully executed copy of which is enclosed for your files. Feel free to invoice us at any time for the 1s Quarter, 2004. As always, we appreciate your leadership, and assistance in administering these funds. Sincerely yours, Becky J. Upton, CMC' City Clerk/Management Assistant 321 EAST FIFTH STREET P 0. BOX 1150 PORT ANGELES, WA 98362 -0217 PHONE 360- 417 -4500 FAX 360 -417 -4509 TTY 360 -417 -4645 E-MAIL CITYMGR @CI.PORT- ANGELES WA US CITY OF W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: April 6, 2004 TO: CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT: Contract with United Way for Administration of City of Port Angeles 2004 Human Services Funds Summary: At its meeting of March 16, 2004, the City Council received a report from the United Way Executive Director on the proposed 2004 allocations for the City's Human Services funds. In order to proceed with the administration of these funds, it is necessary to approve a contract with United Way. Recommendation: That the City Council authorize the Mayor to sign the contract with United Way for the administration of the City's 2004 Human Services funds. Background Analysis: Approximately ten years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 2004 and, similar to previous agreements, United Way is to receive 2% of the distributed funds as reimbursement for administrative costs. For the year 2004, the level of Human Services funding was budgeted at $125,000. The recommended allocations total $122,500, plus $2,500 (2% administrative costs), for a total contract amount of $125,000. Attachment CONTRACT THIS CONTRACT is entered into this (p slay of 1 2004, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; 021 C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2004 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services agencies. 4. Recordkeepina and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 2 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: 3 A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES B Dfi Richard Headrick, Mayor ATTEST: APPROVED AS TO FORM: is C. Dickson, Acting City Attorney G \Legal_ Backup\ AGREEMENTS &CONTRACTS\2004- UnrtedWay can wpd March 23, 2004 UNITED WAY By: G a Title: Executive Director ATTEST: 4 Title: ,ir7'iSi,Ur. iS� Agency /Program Boys Girls Club Mt Angeles Club Family Planning Youth Education Program First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Lutheran Social Services I Family Circles Program Olympic Community Action I Health Care Access and Adult Day Care I 2004 I Use of funding I Recommen. I i I I I $20,000 Daily activities for children at Mt. Angeles Housing Complex $10,000 Fund a health educator who wit facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program $13,500 Fund drop -in center 5 aftemoons/wk Target Families' support systems Improved, people population is families with children 0 -5 years of access needed resources, children have age. positive stimulating environments to play in $15,000 Facilitation of substance abuse prevention groups for children adolescents; facilitate parenting classes; crisis intervention for students in issues of domestic violence, youth violence, substance abuse and sexual assault/abuse. ;10,000 Collaborative effort with Housing Authority to provide support services to families living at Mt. Angeles View public housing medical, legal, domestic violence, transp., education employment $9,500 Provide assistance to low income individuals families for health care dental needs Provide respite care for families who care for elderly family members with dementia City of Port Angeles Human Services Funding 2004/2005 Outcomes Reduced violence, use of drugs alcohol, bullying. Children feel respected and become more responsible. Increased skills Increased knowledge of teen pregnancy and STDs, reduced number of pregnancies STDs, reduction in risky behavior, improved decision making. Participants learn esteem building skills, substance abuse prevention skills, coping skills. Parents learn effective parenting and communication skills. Students learn how to prevent violence, substance abuse and suicide Page 1 of 2 1 i Participants will develop resource kit to help them reduce incidents of homelessness child abuse neglect. Participants are referred to local agencies for services I I Less visits to ER, pain suffering are alleviated, clients treated with respect Provide assistance to 20 participants in Adult Action for 65 days of adult day care. Served 4 Program I Program This program I Budget I Budget P.A. I for P.A. I for Agency 250 $144,250 $144,250 I I I I 780+ $15,000 $15,000 775 $14,057 $14,500 1 I 200 $542,048 $150,686 I I 25 families $25,000 $25,000 I 100 for medical 20 $12,000 $12,000 for adult day care Exhibit "A" Agency /Program Peninsula Community Mental Health Respite Care /Families with children Peninsula Dispute Resolution Center Parent/Teen mediation and Restorative Justice Meetings Serenity House Childcare at Family Village Program Totals United Way Administration 2% Total from the City 2004 Recommen. $9,500 Respite services 4 week -end days a month for Decrease in anger violent behaviors, parents of seriously emotionally disturbed increased use of problem solving techniques, children children with emotional problems have constructive social interaction $7,000 Use of funding Support for parent/teen mediation program Also Restorative Justice between juvenile offenders and their victims $10,000 Child care peschool for children of homeless and at -risk families YMCA Combined Youth Programming $18,000 Youth programs including childcare /day camp, summer programs, youth sports, youth arts and youth family fitness and the teen center "Y House $122,500 $2,500 $125,000 City of Port Angeles Human Services Funding 2004/2005 Outcomes Effective communication increased, durable agreements reached that reduce risk behavior, increased understanding between family members, teens have increased skills. Reduced 2nd offenses for participants Increased responsibility among teen offenders Children receive high quality child care, adult family members able to seek employment, housing, treatment, etc. Childcare for every family regardless of ability to pay, kids increase personal social skills. Teens have safe place to meet, personal growth expenenced Page 2 of 2 Served This program P.A. 50 $37,500 $48,750 49 $4,373 $7,497 72 $118,447 $125,027 700 Program Program Budget Budget for P.A. for Agency $83,000 I I $1,051,992 2,096 I 995,675 1,594,702 W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE March 23, 2004 Ms. Patty Hannah Executive Director United Way of Clallam County .102 1st Street Port Angeles, WA 98362 Re: 2004 Contract'for Administration of City's Human Services Funds Dear Patty, I was out of town last week attending the Clerks Conference when you made your presentation before the City Council on the City's 2004 Human Services Funds. I'm sorry I missed the presentation! Nevertheless, let's proceed with the contract as quickly as possible so we can assure prompt payments to United Way. Attached are two copies of the contract incorporating a revised Exhibit A for the 2004 funding. According to the exhibit, program funding is at $122,500, and administration costs are $2,500, for a total of $125,000. Quarterly payments would be $31,250. Please obtain signatures on both copies of the contract and return them to my attention at your earliest convenience. I will then plan on seeking City Council approval at its meeting of April 6, 2004. Please call if you have any questions "417 -4634. Sincerely yours, Enclosures RTANGELES Becky J. Upton, CMC City Clerk/Management Assistant 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362-0217 PHONE. 360- 417 -4500 FAX 360- 417 -4509 TTY 360- 417 -4645 E -MAIL CITYMGR @CI.PORT- ANGELES WA US 4 1. Al io UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice July 15, 2003 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q2 Human Services Funding Q2 Admin fee Description Amount Pay to United Way of Clallam County Total Due Thank you! og 1390 -519- y971 7 -17- Tax ID 91- 0714632 No goods or services are given in exchange for this contribution Thank you for your support! $30,037.50 $600 75 $30,638 25 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice October 14, 2003 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q3 Human Services Funding Q3 Admin fee Description Amount Thank you! Pay to United Way of Clallam County Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! <I. Aga $30,037.50 $600.75 $30,638 25 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice January 13, 2004 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q4 Human Services Funding Q4 Admin fee Description Amount Pay to United Way of Clallam County Thank you aoo 3 Total Due 0 390- 51(1 4/q11 J/ Tax ID 91- 0714632 No goods or services are given in exchange for this contribution Thank you for your support! $30,037 501 $600 75 $30,638 25 4 i. a2.11.0 More Than Fifty Years of Caring June 2003 JUN l 8 2003 Jim Pickett, President Board of Directors CITY OF P CLAN ANGLES C United Way of Clallam County Post Office Box 937 Port Angeles, WA 98362 -0161 Tel (360) 457 -3011 Fax (360) 457 -0529 www unitedway -wa org /clallam Dear Friend of United Way, Each year the United Way of Clallam County engages in raising funds locally to support the health and human service needs of our county. These funds are dispersed by dedicated community volunteers who serve on the board of directors and the Funds Distnbution Committee. These people never lose sight of the fact that the money they allocate belongs to you, given willingly to help others. The enclosed Annual Report details how your donations were spent. It also tells you about other United Way arrangements unique to Clallam County our contracts with the Cities of Port Angeles and Sequim, Clallam County and the Albert Haller Foundation plus the work of our own United Way Community Foundation. The accompanying Community Profile (formerly called the Report Card) details key indicators about the overall health of Clallam County. A product of United Way's Healthy Communities Initiative, the Community Profile will be a guide for addressing our most pressing community issues. It also provides the baseline from which we can measure our progress towards healthier people, healthier communities. We hope you find both reports interesting and valuable. Thank you very much for your continued support of United Way. You ARE making a difference. OUR MISSION To strengthen our communities by enhancing the ability of people to live safe, healthy, and productive lives. UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 3 360- 457 -3011 Invoice March 31, 2003 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q1 Human Services Funding Q1 Admin Fee ooI 1 540 514 g9'71 Description Amount Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution Thank you for your support! <I.c /t9 $30,037 50 $600 75 $30,638 25 *°F® United Way of Clallam County 2003 City of Port Angeles Agency /Progam Total Q1 Q2 Q3 Q4 Boys Girls Club Mt Angeles Club Family Planning Youth Education First Step Family Support Drop -In Center Healthy Families Exchange Club Center Lutheran Social Services Supervised Visits Olympic Community Action Health Care Access Peninsula Mental Health Respite Care Peninsula Dispute Resolution Parent/Teen Serenity House Childcare YMCA Youth Programs $20,000.00 $5,000.00 $5,000.00 $5,000 00 $5,000.00 $5,000.00 $1,250.00 $1,250 00 $1,250.00 $1,250.00 $13,500.00 $3,375.00 $3,375.00 $3,375.00 $3,375.00 $20,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $4,350.00 $1,087.50 $1,087.50 $1,087.50 $1,087.50 $10,000.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $10,000.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $7,500.00 $1,875.00 $1,875.00 $1,875.00 $1,875.00 $9,800.00 $2,450.00 $2,450 00 $2,450.00 $2,450.00 $20.000.00 $5.000.00 $5.000.00 $5.000.00 $5.000.00 $120,150.00 $30,037.50 $30,037.50 $30,037.50 $30,037.50 CONTRACT THIS CONTRACT is entered into this letr day of of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; 2003, between the City q. a. l ti 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2003 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services agencies. C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 4. Recordkeeping and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi- annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, 2 including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory 3 requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY By By: Glenn Wiggins, Mayor Title: Executive Director ATTEST: (24-- Craig D. Knutson, City Attorney APPROVED AS TO FORM: G U.egal_ Backup\ AGREEMENTS &CONTRACTS\2003- UmtedWay con wpd March 25, 2003 ATTEST: Title: a(-'M4- sI- Agency /Program American Red Cross Training Programs Boys Girls Club Mt Angeles Club Clallam County 4H Boys Girls Club I Natural Science After School Program Concerned Citizens Life Skills Coordinator Employment Support Residential Transition Youth Program Family Planning Youth Education Program I 2001 P.A.I 2002 PA. 1 2003 PA. I 2003 P.A. I I Recommend I Recommend.I Request I Recommen.I I I I I I $25,000 $15,000 $10,000 I United Way of Clallam County 2001 -2003 City of Port Angeles Human Servlees Funding 03/12/2003 I I $15,000 I I I I $25,000 $20,000 I I I I Served I Program_ I This program! Budget I P.A. I $0 Expand the number of classes offered in Students will be trained in lifesaving 534 Babysitting, Automatic External Defriblllators, techniques Lives will be saved Infant Child First Aid /CPS and disaster prevention $0 Use of funding Daily activities for children at Mt Angeles Housing Complex $48,000 $0 Buy supplies and a van plus improve site to accommodate the science program at the Mt Angeles Boys Girls Club $14,400 $0 Fund Life Skills Coord. Position to help families with children learn the skills they need to live within their budgets budgeting, cooking, problem solving, communication, Page 1 of 3 etc l Outcomes Reduced violence, use of drugs alcohol, bullying Children feel respected and become more responsible Increased skills 1 Increased understanding of natural world Children develop interest in science, develop critical thinking skills, serve their community Families better able to take care of themselves, different learning styles are accommodated, help create nurturing environment for the children in the families $18,000 $6,000 Fund a health educator who will facilitate Increased knowledge of teen pregnancy and weekly support group session in the schools, STDs, reduced number of pregnancies provide high school classroom education and STDs, reduction in risky behavior, improved facilitate the Baby Think It Over program decision making I I 4 I 105 $87,000 $76,750 250 $144,250 50 $14,400 750 $18,000 Exhibit "A" Agency /Program I 2001 P.A. I 2002 P.A. _I 2003 P.A. I 2003 P.A. I Use of funding Recommend I Recommend.' Request I Recommen. I I I I I I I 1 p F I First Steamily Support -I _I __I I Drop In Center $13,000 $13,500 $13,500 $13,500 Fund drop in center 4 aftemoons/wk Healthy Families Exchange Club Center Safe Home /Sexual Assault Lutheran Social Services Parent Line Supervised family visits I I I I $25,000 $25,000 $25,000 $20,000 Program support for prevention services which allow children families to live free from violence North Olympic Youth Center Tempest Youth Development Support Olympic Community Action Adult Action I $2,000 United Way of Clallam County 2001 -2003 City of Port Angeles Human Services Funding 03/12/2003 $1,200 $5,000 $4,350 Supervised visits with non custodial parents Increased parent/child communication, 75 Involved in the court system and their children parenting skills learned demonstrated, parents children spend more time together free from abuse 1 I I I I I I I I I $8,000 $10,000 $10,000 $20,000 $0 Education, advocacy, counseling for victims of domestic violence their families $15,000 $0 Fund Program Director to administer expand existing new programs for youth aged 13 -19. $0 Day care for frail elderly Health Care Access $10,000 I $10,000 $10,000 $10,000 Provide assistance to low income individuals 8 families for health care dental needs Page 2 of 3 Families' support systems improved, people access needed resources, children have positive stimulating environments to play in Increased parenting knowledge, increased community awareness of child abuse neglect, youth make better decisions Families sheltered, risk to victims families reduced, youth support groups implemented Teen members feel they are engaging school life with confidence success, form healthy relationships, use problem solving skills Stimulating activities nutritious meals for clients, respite for caregivers, clients have better health and remain in their environment longer Less visits to ER, pain suffering are alleviated, clients treated with respect I Served I Program I This program Budget I P.A. o le 700 $13,500 539 $713,400 1,174 $947,700 $7,500 150 $20,000 25 $10,000 100 $10,000 Agency /Program Parenting Matters Foundation First Teacher Newsletter 1 Peninsula Community Mental Health 1 Cnsis Line $8,500 Older Adults Charitable Care Respite Care /Families with children Peninsula Dispute Resolution Center Pro Bono Lawyers Serenity House Childcare at Family Village YMCA Childcare/Day Camp Teen Scene/Youth at Risk Combined Youth Programming Program Totals 1 I $5,000 I 1 I 2001 P.A. I 2002 P.A. 1 2003 P.A.I 2003 P.A. 1 1 Recommend I Recommend. I Request I Recommen. I 1 1 1 I I 1 1 I I I I $0 $7,500 $7,500 $0 $3,000 I I 1 I I I $11,500 I I I $20,000 1 1 $28,700 $30,000 United Way of Ciallam County 2001 -2003 City of Port Angeles Human Services Funding 03/12/2003 $5,760 $0 Pay for First Teacher monthly nwwsletter Parents learn about importance of reading, and developmental cards for parents of young safety, responsibility, discipline techniques, children community resources, school preparedness $8,000 $0 24 hour /day crisis call -In line I I $3,000 I $147,000 I $142,500 I $300,960 I $120,150 I Use of funding $18,000 $18,000 $10,000 Respite services 4 week -end days a month for parents of seriously emotionally disturbed children 1 $7,600 Support for parent/teen mediation program 1 1 1 1 1 $9,800 $9,800 $9,800 $9,800 Child care peschool for children of homeless and at -risk families $20,000 Child care /Day camp and Teen Scene Page 3 of 3 1 Outcomes 1 Caters linked with appropriate community resources, clients assessed for treatment or referral 1 1 Decrease In anger violent behaviors, increased use of problem solving techniques, children with emotional problems have constructive social interaction Effective communication increased, durable 49 agreements reached that reduce risk behavior, increased understanding between family members, teens have increased skills 1 1 $0 Pay for direct services to residents who need Clients get appropriate services, legal help with civil legal matters, paternity, child problems are heard by the court, legal needs support plans, landlord/tenant, etc are resolved Children receive high quality child care, adult 72 family members able to seek employment, housing, treatment, etc Childcare for every family regardless of ability to pay, kids increase personal social skills Teens have safe place to meet, personal growth experienced Served I Program This programI Budget__ P.A. I 1 240 $5,760 350 $26,250 1 20 $23,018 75 $3,000 1,200 1 $7,497 $87,706 1 $271,275 -I-$2,467,003 April 3, 2003 Patty, Thanks! 70RTANGELES W A S H I N G T O N U S A From the desk of Becky Upton, City Clerk The Council approved the 2003 contract with United Way at its meeting of April 1, 2003. Enclosed are two copies of the contract, both of which need to be signed by United Way. Please make sure one fully executed copy is returned to my attention. Once I receive that fully executed copy, I can sign off on the I' Quarter payment. CITY COUNCIL MEMO W A S H I N G T O N U.S.A. DATE: April 1, 2003 TO: CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant t SUBJECT: Contract with United Way for Administration of City of Port Angeles 2003 Human Services Funds Summary: At its meeting of March 18, 2003, the City Council received a report from the United Way Executive Director on the proposed 2003 allocations for the City's Human Services funds. Councilmember Erickson participated as the City's representative in the collaborative process with Clallam County and the City of Sequim, and the proposed allocations established are within the realm of the City's approved budget for 2003. In order to proceed with the administration of these funds, it is necessary to approve a contract with United Way. Recommendation: That the City Council authorize the Mayor to sign the contract with United Way for the administration of the City's 2003 Human Services funds. Background Analysis: Approximately nine years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 2003 and, similar to previous agreements, United Way is to receive 2% of the distributed funds as reimbursement for administrative costs. For the year 2003, the level of Human Services funding was budgeted at $122,592. The recommended allocations total $120,150, plus $2,403.00 (2% administrative costs), for a total contract amount of $122,553.00. Attachment March 19, 2003 Honorable City Council Members City of Port Angeles 321 East Fifth Street PO Box 1150 Port Angeles, WA 98362 Honorable Port Angeles City Council Members; The Boys and Girls Clubs of the Olympic Peninsula respectfully submits the enclosed year -end report for the 2002 Local Government Grant generously provided by the City of Port Angeles for our Mount Angeles Unit operations. Due to my new status in 2002 and confusion concerning two different 2002 Local Government Grants (Clallam County and the City of Port Angeles), the improper grant report was submitted to United Way in January of 2003. The confusion has been cleared up and the proper grant report is attached. This grant report has also been submitted to Ms. Patty Hannah at United Way today. I can assure you that the City of Port Angeles' funds have been utilized appropriately by our organization and that we have met the programmatic grant goals in serving youth in the Port Angeles community in 2002. We are honored to have been selected to receive this essential support from the City of Port Angeles for our critical programs at our Mount Angeles Unit. With your support, we know we are literally saving lives at the Mount Angeles Unit by providing a dependably open facility and consistent caring adult professionals to mentor youth with unstable home circumstances. Without our organization providing consistent positive opportunities for youth during non school hours, the City would surely be facing additional law enforcement and juvenile justice costs. I am happy to report that our work in expanding our Mount Angeles Unit facility is well underway with expected completion late April. We will be inviting you all to our Grand Opening, yet to be scheduled, to celebrate the completion of the project. Completion of this project will greatly improve our ability to serve youth in the Port Angeles community as our capacity will be greatly increased. We are grateful for your support and will work hard to continue providing high- quality youth programming services in Port Angeles. I am available at your convenience to meet concerning this matter or to update you further on our organization's future services planned for Port Angeles Youth. y R. Little Exe ve Director The Positive Place For Kids A United Way Agency BOYS GIRLS CLUBS OF THE OLYMPIC PENINSULA Administrative Office 400 W Fir St. PO. Box 4167 Sequim, WA 98382 -4167 Tel (360) 683 -8095 Fax (360) 582-1960 Email segbeclb @olypen.com Carroll C. Kendall Sequim Unit 400 W Fir St P O Box 4167 Sequim, WA 98382 -4167 Mt. Angeles Unit 2620 So Francis St Port Angeles, WA 98362 Tel (360) 417 -2831 Fax (360) 417-2856 Email mtabgclb@olypen corn United Way of Clallam County Local Government Initiative Funding Report City of Port Angeles This Report is: June December 2002 Agency: Boys and Girls Clubs of the Olympic Peninsula Mount Angeles Unit Program: Bullying Prevention, Substance Abuse Prevention, Violence Prevention, Vocational Skills Education and Nutrition Support at the Mount Angeles Club Person Completing Form: Suzanne R. Little, Executive Director E -mail: exec.baceolvpen.com Unduplicated Client Count for the funded program year to date: 170 Total number of client contacts (for the funded program) referred to other services ytd: 170 Total number of unserved clients (for the funded program NOT referred to other services year to date: 80 Total number of clients served by this program by residency: PA School District 170 Sequim School District Forks SD Bay /Sekiu Clallam Please list up to three desired outcomes for this program and describe the documented progress toward these outcomes. Also describe the differences this program makes in the lives of your clients or in our community. Outcomes Progress Differences 1. Nutritional Support Each day over 60 -80 children Youth NOT Hungry receive a meal at our Mount Fear, Violence from hunger Angeles Unit Boys and Girls reduced Club each day over 170 Cooperation and concentration youth served per year. During increased the summer a free full lunch is provided each day at the Mount Angeles Unit when critical free school lunches are not available. Total of 20,800 snacks provided in 2002. 2. Violence Prevention Daily mentoring and guidance Reduced bullying activity at program taught at the Mount the Club Angeles and Kendall Units to Empathy and respect shown over 60 youth. more often 3. Substance Abuse SMART Moves Prevention Knowledge gained about Prevention program taught at the Mount consequences of drug /alcohol Angeles and Kendall Units to involvement over 60 youth. Positive Youth engaged in positive alternative activities conducted activities daily to engage youth in positive pursuits More Than Fifty Years of Caring March 12, 2003 To Mayor Glen Wiggins Port Angeles City Council members Mike Quinn, City Manager From Patty Hannah Re. City of Port Angeles Human Services Funding 0 Enclosed is the 2002 year -end report from the agencies that received City of Port Angeles' Human Services funding. Two agencies have not yet filed their year -end reports but I wanted to get this to you anyway This has been an ongoing problem and I will include their reports with this year's six -month report. You will also note that his report shows the 2001 allocation as well as 2002 In looking at the programs, most see a core group of people several times or on a continuing basis Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. We are continuing to ask funded agencies to report on their outcomes. You should feel very pleased that City of Port Angeles funding is having a very positive affect on children and families. Overall, the programs funded by the City of Port Angeles reported having helped 5,691 different individuals 18,196 times The number of unserved clients rose from 310 people last year to 1,091 this year The majority of the unserved clients were from one agency, Healthy Families The vast majority of these were referred to other agencies or services Of the people seen, 85% of them (4,816) live inside the city limits The total numbers of people served is a little less than last year but fewer agencies were funded and this may account for the difference. On behalf of the United Way board, I want to express our support for the City's funding of human services We look forward to continuing our relationship with the Council and liaison Lauren Erickson again this year. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. Your funds not only have a positive effect on those directly served, but also make the whole community safer and more inviting for everyone. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. Thank you again. 3 I. 02/60 United Way of Clallam County Post Office Box 937 Port Angeles, WA 98362 -0161 Tel (360) 457 -3011 Fax (360) 457 -0529 www un tedway -wa org /clallam OUR MISSION To strengthen our communities by enhancing the ability of people to live safe, healthy, and productive lives. United Way of Clallam County City of Port Angeles Human Services Funding 2002 Year End Report 2001 2002 1 Unduplicated Total Port Unserved City PA City of P.A. Client Client Angeles k Clients Aaencv /Proaram Funding Funding_ Count Contacts Residents I Referred Oly Pen Boys Girls Clubs Mt Angeles Club First StepFamily Support Cntr Drop -In k'1 Healthy Families of CC D V /SA Lutheran Community Services Parent Line Olympic Community Action Adult Action Health Care Access Pen Com Mental Health Cntr Crisis Line Respite care for children 1 of 2 1 $25,000 $15,000 $13,000 $13,500 $25,000 $25,000 $1,200 $2,000 $8,000 $10,000 $10,000 $10,000 $18,000 $8,500 $5,000 694 936 28 25 381 unknown 28 2598 adults 2704 kids 3,505 44 1,957 952 1,650 336 hours 593 0 715 I 936 28 16 families 221 unknown 19 8 17 130 n/a n/a Unserved Clients I Not Referred social support network Selected Outcomes 0 emergency assistance positive environment for growth 0 'reduce abuse by awareness 'facilitating more groups 'collaboration with community partners child care providers trained for special needs kids 0 parents have support options /kids can be in child care 'coordinated services to families 'maintain independence 6 'respite for families, meals 0 ,dental care for low- income, preventive emergency n/a 24/7 availability of line, suicide assessments, l &R 25 'respite care for families with emotionally disturbed kids Peninsula Dispute ResolutionCtr Youth Mediation Pro Bono Lawyers Never marred parents Serenity House of CC Childcare at Commons YMCA Youth Families Diversified Resource Center Totals 2 of 2 Unserved 2001 2002 Unduplicated Total Port Unserved Clients City PA City of P.A. Client Client Angeles Clients Not Fundina Fund 1 Count Contacts 1 Residents Referred Referred 1 1 I- $9,800 $31,559 $10.000 $147,059 $7,500 I 77 214 70 0 13 $3,000 $9,800 $28.700 $0 $142,500 72 3.450 5,691 United Way of Clallam County City of Port Angeles Human Services Funding 2002 Year End Report 72 4.500 18,196 plus 336 hours 69 3 085 0 n/a 0 n/a 4,816 1,091 44 Selected Outcomes increased communication /durable agreements reduced family conflict improved listening, communication, attention skills ppromote cooperation among children 1 I 1Childcare access all year long 1 safe haven for teens positive recreational activities for youth V Agency /Program American Red Cross Training Programs Boys Girls Club Mt Angeles Club Clallam County 4H Boys Girls Club Natural Science After School Program Concerned Citizens Life Skills Coordinator Employment Support Residential Transition Youth Program Family Planning Youth Education Program 2001 P A 2002 P.A 2003 P.A 2003 P A Recommend Recommend Request Recommen. 1 $15,000 r $0 $25,000 I $10,000 United Way of Clallam County 2001 -2003 City of Port Angeles Human Services Funding 03/12/2003 I $o Page 1 of 3 Use of funding Expand the number of classes offered in Students will be trained in lifesaving Babysitting, Automatic External Defribillators, techniques Lives will be saved Infant Child First Aid /CPS and disaster prevention 1 $15,000 I $25,000 $20,000 Daily activities for children at Mt Angeles Housing Complex $48,000 H u SO Buy supplies and a van plus improve site to accommodate the science program at the Mt Angeles Boys Girls Club $14,400 $0 Fund Life Skills Coord Position to help families with children learn the skills they need to live within their budgets budgeting, cooking, problem solving, communication, etc Outcomes Reduced violence, use of drugs alcohol, bullying Children feel respected and become more responsible Increased skills Increased understanding of natural world 105 Children develop interest in science, develop critical thinking skills, serve their community Families better able to take care of themselves, different learning styles are accommodated, help create nurturing environment for the children in the families $18,000 $5,000 Fund a health educator who will facilitate Increased knowledge of teen pregnancy and 750 weekly support group session in the schools, STDs, reduced number of pregnancies provide high school classroom education and STDs, reduction in risky behavior, improved facilitate the Baby Think It Over program decision making Served 1 Program This programs Budget P.A. 534 250 1 1 50 $14,400 $76,750 $144,250 $67,000 $18,000 First Step Family Support Center Drop -In Center I $13,000 $13,500 $13,500 $13,500 00 Agency /Program Healthy Families Exchange Club Center Safe Home /Sexual Assault Lutheran Social Services Parent Line Su pervised family visits North Olympic Youth Center Tempest Youth Development Support Olympic Community Action Adult Action Health Care Access I 2001 P A. I 2002 P.A. I 2003 P.A 2003 P.A. Recommend I Recommend, I Request Recommen. $25,000 $25,000 $25.000 I $2,000 $1,200 $5,000 $8,000 $10,000 $10,000 United Way of Clallam County 2001 -2003 City of Port Angeles Human Services Funding 03/12/2003 $10, $0 Use of funding Fund drop -in center 4 afternoons/wk Day care for frail elderly Page 2 of 3 $20,000 Program support for prevention services which allow children families to live free from violence $20,000 $0 Education, advocacy, counseling for victims of domestic violence their families $4,350 Supervised visits with non custodial parents Increased parent/child communication, involved in the court system and their children parenting skills learned demonstrated, parents children spend more time together free from abuse $15,000 $0 Fund Program Director to administer Teen members feel they are engaging school 150 expand existing new programs for youth life with confidence success, form healthy aged 13 -19 relationships, use problem solving skills $10,000 $10,000 $10,000 Provide assistance to low income individuals families for health care dental needs Families' support systems improved, people access needed resources, children have positive stimulating environments to play in Increased parenting knowledge, increased 539 community awareness of child abuse neglect, youth make better decisions Families sheltered, risk to victims &families reduced, youth support groups implemented Stimulating activities nutritious meals for clients, respite for caregivers, clients have better health and remain in their environment longer Less visits to ER, pain suffering are alleviated, clients treated with respect Served Program This program Budget P.A. 700 $13,500 $713,400 1,174 $947,700 75 $7,500 $20,000 25 $10,000 100 $10,000 Peninsula Community Mental Health Crisis Line Older Adults Charitable Care Respite Care /Families with children Agency /Program 2001 P.A. 2002 P A. 2003 P A.1 2003 P.A. 1 Recommend I Recommend. Request I Recommen 1 Parenting Matters Foundation 1 1 1 First Teacher Newsletter $5,760 $0 Peninsula Dispute Resolution Center Pro Bono Lawyers Serenity House Childcare at Family Village YMCA Childcare /Day Camp Teen Scene/Youth at Risk Combined Youth Programming I $8,500 $5,000 $0 $9,800 $18,000 $18,000 $10,000 Respite services days a month for parents of seriously emotionally disturbed children $7,500 $7,500 $7,500 Support for parent/teen mediation program $0 $3,000 $3,000 $9,800 $9,800 $11,500 1 I $20,000 I $28,700 I $30,000 Program Totals $147,000 $142,500 $300,960 United Way of Clallam County 2001 -2003 City of Port Angeles Human Services Funding 03/12/2003 $8,000 $0 Use of funding Outcomes Served Program -41 This program Budget I I P.A. Pay for First Teacher monthly newwsletter Parents learn about importance of reading, 240 55,760 and developmental cards for parents of young safety, responsibility, discipline techniques, children community resources, school preparedness 24 hour /day crisis call -in line I I $0 Pay for direct services to residents who need Clients get appropriate services, legal 75 help with civil legal matters, paternity, child problems are heard by the court, legal needs support plans, landlord /tenant, etc are resolved $9,800 Child care peschool for children of homeless and at -nsk families $20,000 Child care /Day camp and Teen Scene $120,143 F Page 3 of 3 1 Callers linked with appropriate community 350 resources, clients assessed for treatment or referral Decrease in anger violent behaviors, 20 $23,015 increased use of problem solving techniques, children with emotional problems have constructive social interaction Effective communication increased, durable 49 agreements reached that reduce risk behavior, increased understanding between family members, teens have increased skills Children receive high quality child care, adult family members able to seek employment, housing, treatment, etc Childcare for every family regardless of ability to pay, kids increase personal social skills Teens have safe place to meet, personal growth experienced 1 $26,250 $7,497 53,000 72 $87,706 1,200 1 $271,275 i $2,467,003 2003 1 Communit, Prole United Way of Clailam County Meeting the Challenge Meeting the Challenge In 1998, United Way of Clallam County launched a Healthy Communities Initiative to encourage collaborative action and efficient use of resources. Leaders throughout our county joined forces with United Way as a Healthy Community Leadership Team to develop a plan of action. The 2003 Community Profile is in your hands It helps identify our strengths and weaknesses as a community It indicates the health of our children, families, individuals, and how our citizens are meeting basic needs POPULATION Thousands 500 400 300 200 100 2 a Age 2 Washington State 1990 Population 4,866,692 02000 Population 5,894,020 F I I it 111 35 -39 40-44 45-49 50.54 55-59 60-64 65-69 70 -74 75 -79 80.84 85 over 0 Age Under 5-9 10-14 15 -19 20-24 25-29 30-34 5 yrs Clallam County Thousands 111990 Population 56,464 5 Under Syrs 5-9 10-14 15-19 20-24 25-29 30-34 35-39 40-44 45.49 50-54 55.59 60-64 65-69 70-74 75-79 80-84 85 8 over of POPULATION Under 18, 1990 Under 18, 2000 OVER 65, 1990 OVER 65, 2000 Source US Census Bureau Healthy Communities' mission is to help make our community a better place to work, raise a family, retire and enjoy life Working together we can accomplish this mission. This Community Profile is compiled using readily available public data and represents a broad range of quantitative measures It is a "road map" for professional caregivers, volunteers, parents, city and county officials, and citizens concerned about our community 2000 Population 64,525 r CLALLAM COUNTY 26.4% 24.6% 20.4% 21.3% WASHINGTON STATE 28.9% 28.6% 11.8% 11.2% Meeting Basic Needs GOAL: Ensure all people in Clallam County have adequate housing, food, clothing, and access to short term emergency services as necessary. INCOME POVERTY ESTIMATES 1995 2000 1995 2000 1995 2000 Clallam County People of all ages in poverty 12% 12.5% People under 18 in poverty 18% 17.1% Female- headed households with related children under 18 living in poverty 1995 56.9% Unavailable 2000 42.2% Free and reduced -price lunches 30% 33% Source US Census; Office of Public Instruction HOUSING Clallam County Median Home Value 1995 $102,000 1 9 9 5 1 2002 $131,400 Washington State Median Home Value 20021 .0088,500 Income Required to Purchase Average House 2000111 $32,200 20001 1 $48,200 Source WA Center for Real Estate Research Estimates CLALLAM COUNTY WAGES 1995 2000 Avg. Monthly Wage $1,793 $2,083 Source Bureau of Economic Analysis, US Dept of Commerce INCOME Median Household Income Per Capita Income ®Washington State People of all ages in poverty 06 %'rte People under 18 in poverty Free and reduced -price lunches 3116. ,Y 1 1149,6'; What is a Livable Wage? No. in Workforce Number Employed 1995 24,070 22,020 AVERAGE MONTHLY UNEMPLOYMENT 1990 1995 Clallam County 6.9% 8.5% Washington State 4.9% 6.4% Source Washington State Employment Security 2001 24,020 22,150 2001 7.8% 6.4% A livable wage is at least twice the federal pov- erty level income. In 2002, $36,200 was considered a livable wage for a family of four Source Washington State OFM CLAUAM COUNTY WASHINGTON 2000 2000 $32,268 $50,152 $24,326 $31,230 Source Washington State OFM 2000 US Bureau of Economic Analysis 2002 CLALLAM COUNTY WORKFORCE 3 Strengthening Families and Individuals GOAL: Ensure all families and individuals in Clallam County are safe, emotionally healthy and stable, and have the knowledge and skills to achieve their full potential as members of our community. 4 FAMILIES WITH CHILDREN Percent 0 20 25.7% 17.4 CHILD ABUSE NEGLECT Total number of children referred to Child Protective Services as victims of maltreatment BIRTHS Births per 1000 females, age 15 -17 Birth to Single Mothers (all ages) Percent of all pregnant women who smoke 40 60 80 100 CLALLAM COUNTY Married couple family, with own children under 18 c Female householder, no husband present, with own children under 18 GRANDPARENTS RAISING GRANDCHILDREN Number of grandparents with own grandchildren under 18 years in households.. 663 living in household with grandchildren 338 or 51% of these are completely responsible for their grandchildren (parent absent or incapacitated) Source US Census Bureau 2000 CLALLAM COUNTY 1997 2001 462 452 (2.9 (3.2 Source WA DSHS; Office of Research Data Analysis, Children's Adm WA DSHS Kids Count 2000 CLALLAM COUNTY 1995 2001 31.8 17.3 36% 39% 28.5% 25% WASHINGTON STATE 1997 2001 34,420 33,152 (2.3%) (2.2 m,stration, Source Olympic Medical Center, WA Dept. of Health, WSHA Health Information Percent 0 20 32.7% WASHINGTON STATE Married- couple family, with own children under IS Female householder, no husband present, with own children under 18 GRANDPARENTS RAISING GRANDCHILDREN: Number of grandparents with own grandchildren under 18 years in households... 97903 living in household with grandchildren 41,820 or 43% of these are completely responsible for their grandchildren (parent absent or incapacitated) 6.5% WASHINGTON STATE 1995 2001 28.8 11.1 21% 29% N/A 12% 40 60 80 100 WHO'S CARING FOR THE CHILDREN Estimated number of children in "care zone" (younger than 13 years and parents working) CLALLAM COUNTY M= 6,266 6,067 TOTAL LICENSED CHILDCARE SLOTS CLALLAM COUNTY IiT IMMTIN 1.026 1,394 Child Care Center Teachers average hourly wage (full time) CLALLAM COUNTY M $6.82 $8.04 Source Lutheran Community Services Northwest Supporting Mental and Emotional Health and Safely GOAL: Ensure all people in Clallam County have access to adequate mental health services enabling them to realize their full potential for wellness and health. SUICIDE RATES Age Group Young Adults 10 -24 years 13.86 Older Adults 65 older 28.06 Rates per 100,000 CLALLAM COUNTY 1996-2000 Source WA State DOH, Center for Health Statistics Source Olympic Community Action Programs WASHINGTON STATE 1996-2000 8.6 20.7 SENIORS MEALS ON WHEELS DELIVERIES 19,000 (1998) 32,416 (2001) of those 65 over living in poverty 1.489 8.5% 7.5% Clallam Washington County State Source, U.S. Census 6.7% 7.5% Clallam Washington County State Household 65 over living alone Clallam Washington County State 5 Helping Children Succeed GOAL: Ensure all children and youth in Clallam County have the opportunities and resources to grow into socially responsible, economically productive and caring adults. EDUCATION 6 HIGH SCHOOL GRADUATES Percentage I 9 9 5 1 9 9 6 100 80 60 40 20 0 WASL SCORES Percent of 4th graders who met Reading Standard Percentage 100 1 9 9 8 1 9 9 9 80 60 44% 40 20 0 67% 81% 70% 66% 57% in Source Office of Superintendent of Public Instruction 94% 45% 2000-2001 2 0 0 1 2 0 0 2 74% 73% 66% Encouraging Physical Health Safety GOAL: Ensure all people in Clallam County have access to preventive, primary, emergent, and specialized medical and dental care in order to live healthy and safe lives. HOSPITAL REVENUES 40 30 20 10 0 Clallam County Olympic Memorial Hospital 52% .53% Medicare Source Olympic Medical Center, Forks Community Hospital,Washington State Department of Health,WSHA Health Information Program TOBACCO USE Percent YOUTH TOBACCO USE Clallam County 50 15% 14% T46_ 2002 1996 2001; ;1996 Medicaid Medicaid Medicare Clallam Coun Washin of Smokers,Total Population 1995 2001 1997 2001 24% 24% 24% 20% Washington Current Cigarette Smoking Current Smokeless Tobacco Use (2000) (2000) 5th Grade 8th Grade 10th Grade 12th Grade 5th Grade 8th Grade 10th Grade 12th Grade Source WA Dept of Health MOTOR VEHICLE CRASHES Motor vehicle crashes are the leading cause of injury death for children under the age of 15 Motor vehicle crashes kill more adolescents than cancer or other diseases.These charts show the hospitalization rate for non -fatal injuries sustained in a motor vehicle crash and the fatal injury rates. Non -Fatal Injuries, 1996 -2000 120 108 7 100 v U 80 0 60 0 0 40 20 9 20 1 1 9 0 0 -14 Year Olds 8% 13% 15 -17 86 3 Year Olds Source Washington Kads Count Profile, 2002 Forks Community Hospital on 27% 22% Washington State DEATH RATE Percentage of all deaths by heart disease, the leading cause of death. 1995- 2000- 34% 32% 1996 i 20l}I i Medicare Clallam County Washington State Washington State Clallam Coun 13% 12.5% 1996 2001 Medicaid Source Washington State Vital statistics Fatal Injuries, 1996 -2000 Clallam County 40 36 2 Washington d 35 30 6 25 8 20 0 0 15- 0 10- a 5 2.0 0 0 -14 Year Olds 29.1% 27.8% 29.4% 26% 15 -17 152 Year Olds 7 United Way of Clallam County 2003/04 OFFICERS and BOARD MEMBERS Jim Pickett, President Gary Kriedberg, Vice President Sue Ellen Riesau, Treasurer Charlie Mays, 2003 Campaign Chair Ann Ashley Robin Birdsall Ann Brewer Joyce Cardinal Gary Cohn Dan DiGuilio Dick Ecker Tracy Grover Damian T. Hill Alison Kriedberg Kari Kriedberg Marilyn Kuest Anne LoPresti Michael Luehrs LeRoy Martin Sue McGill Rochelle McHugh Steve Moriarty Kathy Murphy -Carey Katie Peabody Bill Peach Capt. Bill Peterson Mike Quinn Graham Ralston Nedra Reed Norm Schaaf Abby Siefer John Skow Gretchen Souza Steve Tharmger Pastor Mike VanProyen Rod Weekes Jamye Wisecup Mary Rosmond (Life Member) Patty Hannah, Executive Director www.un:itedway wa.o STAFF CONTRACTORS Nola Grier Administrative Assistant Pan Gill Healthy Communities Coordinator Jim Hallett Financial Advisor Ruth Marcus Publicity Marketing Judith Morris Community Profile Research clallam United Way of Clallam County P.O. Box 937 Port Angeles, WA 98362 360 457-3011 0 Unified Way of Clallam County ANNUAL REPORT 2002 Ending March 3 1, 2003 To strengthen our communities by enhancing the ability of people to live safe, healthy, and productive lives. United Way of Clallam County does what no other oganiza- tion can Bring us together as a community to impact the issues we really care about United Way of Clallam County invests your donations right here in Clallam County, touch- ing the lives of more than half of the people who live here United Way of Clallam County makes a greater difference than any single organization can through partnerships with foundations, government, schools, the faith communities, businesses, and other non -prof- it agencies GOAL... To remain the premier fundraising group in our community for human services needs. INCOME Annual Fund Drive Transfer from Foundation Interest Income Local Government Contracts Grants Foundation Donations Other Revenues Reserves TOTAL INCOME DISTRIBUTIONS Anticipated Overhead Administration Campaign State National Dues Foundation TOTAL EXPENSES 810,330 8,000 7,357 194,043 7,750 196,985 2,711 10,871 1,238,047 United Way Allocations and Donor Designations Partner Agency 490,486 Healthy Communities 45,145 Non Partner Agency 52,149 Combined Federal Campaign 24,127 Government Contracts 190,210 Donor paid directly to agencies 32,773 Clallam Community Foundation Contributions into Foundation 203,977 Distributions out of Foundation 12,250 116,678 61,340 5,912 3,000 1,238,047 Other 2.9% Thank you... to all the enthusiastic volunteers whose time and energy make the difference in improving our communities for everyone, GOAL... To work with the community to provide leadership in meeting human service needs. FUNDING PARTNERSHIPS THE ALBERT HALLER FOUNDATION A contract between United Way and the Albert Haller Foundation to recommend distribution of Foundation earnings allocated for health and human services... $139,000 was distributed to local programs in 2002. 31% went to school based programs and 46% went to programs which provide the basic needs of food, shelter, and medical care All Haller Foundation funded programs serve the poor and needy in Clallam County FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) Emergency Food and Shelter Program United Way chairs local EFSP board and serves as fiscal agent for the funds... $45,513 distributed to Clallam County agencies for emergency food and shelter needs in 2002 $13,471 was spent on food, $9,863 went for rent, $12,476 went for emergency shelter and $9,703 was spent on utilities. CLALLAM COMMUNITY FOUNDATION United Way sponsors and administers the Clallam Community Foundation... Eight partner agencies and five donor advised funds Total value on March 31,2003:$1,047,395 Partners are: Boys and Girls Clubs of the Olympic Peninsula, Clallam County Family YMCA, First Step Family Support Center, North Olympic Timber Action Committee, Port Angeles Food Bank, Serenity House of Clallam County, St. Andrew's Place Assisted Living and United Way of Clallam County The following grants were made in 2002 from the donor advised funds: The Whatton Family Fund $8,000 into United Way annual campaign. Recipients are: First Step Family Support Center, PAARC Medical Clinic, St.Vincent de Paul and United Way of Clallam County Community Service at Work Fund 3 scholarships to local high school graduates $1 ,250 total Mac Ruddell Community Fund 3 scholarships to local high school graduates $1,000 each s GOAL... To be a constructive voice for human service needs in Clallam County. PARTNER AGENCY FUNDING AGENCY BOARD ALLOCATION American Red Cross, Oly. Pen. Chapter Boys Girls Clubs of the Oly. Pen. Mt. Angeles Club Snack Program Camp Fire, Juan de Fuca Council Children's Hospital Foundation Clallam Americorps Clallam Bay /Sekiu Crisis Center Concerned Citizens Rec Center Diversified Resources Center Family Planning of Clallam Co. First Step Family Support Center Forks Abuse Program Forks Food Bank Girl Scouts Totem Council Healthy Families of Clallam Co. Exchange Club Center Lutheran Community Services Parent Line Olympic Community Action Dental Program Medical Program Forks Center Meals on Wheels Peninsula Mental Health Center Second Street House Low Income Veterans Program Peninsula Dispute Resolution Pro Bono Lawyers St. Andrew's Place Salvation Army Serenity House of Clallam County Childcare at Evergreen Family Village Special Needs Advocacy Parents Tempest/No. Olympic Youth Centers Volunteer Chore Services West End Youth Community Club Clallam County Family YMCA Teen Scene United Way Healthy Communities 211 Information Referral Access to Healthcare Literacy Reach Out Read Mac Ruddell Fund /Clallam Community Foundation DONOR DESIGNATIONS TOTAL $10,000 5,815 $15,815 26,000 25,475 55,697 3,022 1,200 8,000 4,142 12,142 1,500 1,131 8,631 5,000 2,999 1,999 6,000 1,851 1,851 14,000 5,055 19,235 180 5,300 3,000 8,300 15,000 13,088 28,088 16,000 10,372 26,312 14,000 8,624 22,624 9,000 6,419 15,419 5,000 2,538 7,538 12,000 10,105 22,469 364 1,019 7,821 4,000 2,142 11,000 3,313 21,462 50 500 330 269 34,300 11,177 46,112 25 120 550 1,500 3,180 11,280 10,000 5,004 15,004 1,000 5,544 6,544 20,000 8,941 28,941 26,000 10,161 36,845 78 1,000 2,215 3,215 4,400 5,366 9,166 2,000 1,513 3,513 4,000 2,159 6,159 22,000 13,452 35,518 66 32,500 3,552 41,395 12 1,810 252 3,209 6,992 6,992 TOTALS $332,500 $206,373 $538,873 United Way of Clallam County guarantees an annual allocation to our Partner Agencies based on the agency's request, funds available, the Agency's needs, priority of community needs and the Agency's ability to meet those needs. The Agency, in turn, agrees to provide a service that meets a need in our county, submit requested financial information, use allocated funds in accordance with the request submitted to United Way, and follow United Way's non- discrimination policy regarding allocated funds. United Way of Clallam County does not charge Partner Agencies any membership fees or dues. 100 of donor designations are paid to Partner Agencies. GOAL... To help people give to our comm1 NON PARTNER AGENCY GI 4H Forks Leaders Council Alzheimer's Association of Washingi American Cancer Society American Field Service ARC of the Olympic Peninsula Arthritis Foundation of Washington Believe in the Dream Foundation Boy Scouts, Chief Seattle Council Calvary Chapel Care Net Pregnancy Center The Caring Place Clallam County Historical Society Clallam County Humane Society CLASP Cystic Fibrosis Foundation Dandelion Dog Rescue DECA Dungeness Community Church Eastern Hills Community Church Fairview Bible Church Faith Lutheran Church First Baptist Church of Sequim First Christian Church Forks Elks Lodge Fred Hutchinson Cancer Research Friends of Reath Friends of the Forks Animal Shelter Groshong Fund Habitat for Humanity, Sequim Dungeness Hospice of Clallam County Hurricane Ridge Ski Patrol Jefferson AIDS Services Juan de Fuca Festival of the Arts Kiwams Dream Playground Fund Leukemia Society of America Making Memories Foundation Mothers of Preschoolers National Alliance for the Mentally III, Clallam Chapter New Hope Child Family Center AGENCY DISTRIBUTIONS VERS ANT AGENCY GIVERS AMT 2 288 on 2 181 3 169 4 791 I 56 I 223 35 30 5 2 New Song Community Church Northwest Natural Resource Group NRA Foundation Olympic Lions Foundation Olympic Medical Center OMC Cares Operation Uplift PAARC Clinic PAHS Dance Team Boosters Parenting Matters Peninsula Evangelical Friends Peninsula Friends of Animals Planned Parenthood of Western WA Planned Parenthood of Spokane Port Angeles Education Foundation Port Angeles Food Bank Queen of Angels Rainshadow Natural Science Found Ronald McDonald House Charities Seattle Works Sequim Church of Latter Day Saints Sequim Dungeness Rotary Sequim Early Learning Center Sequim Education Foundation Sequim Food Bank Sequim High School Band Boosters Sequim High School Choir Boosters I 48 Sequim Presbyterian Church St.Vincent de Paul -Port Angeles 3 360 St.Vincent de Paul-Sequim 51 5,307 2 Taylor Rixon Fund 2 307 UGN of Jefferson County 2 115 United Way of King County 2 14 135 2 United Way of Denver 2 (Mile High UW) I 242 Unity in the Olympics 8 642 Washington Trails Association 242 West End Youth Sports West Olympic Council for the Arts I: 3 2 2 2 2 6 2 513 2,837 2,418 4,228 288 23 312 234 112 23 288 181 181 901 73 1,073 363 I 13 I 242 I 23 2 28 I 46 3 379 -onnnued next column United Way of Clallam County accepts contributions designated to any health and human care agency, including those agencies which are not partners with United Way A 7% fee is deducted from designations to non partner agencies. During the 2002 fundraising campaign, donors asked that their contributions be forwarded to the specific agencies listed here (amounts listed are net dollars to agency) TOTALS 309 $52.149 2 $1,814 1 36 2 160 2 465 I 48 17 2,489 3 246 1 23 I 605 13 2,591 2 1,088 3 298 2 214 2 35 7 2,734. 3 80 I 219 4 389 2 181 I 484 2 125 1 46 2 181 20 2,941 3 14 1 112 1 558 2 181 2 112 4 701 I 419 I 360 I 100 1 480 2 125 1 56 1 19 2 216 LOCAL GOVERNMENT FUNDING AGENCY /PROGRAM Boys Girls Clubs of the Olympic Peninsula Mount Angeles Club $20,000 Concerned Citizens Forks Teen Center Dungeness Valley Health Wellness Clinic— Medical Care Family Planning of Clallam County Youth Education Youth Suicide Prevention First Step Family Support Center Drop In Center Forks Abuse Program Domestic Violence Healthy Families of Clallam County Core Services Exchange Club Center 20,000 Lutheran Community Services Parent Line Supervised Family Visits Olympic Community Action Programs Health Care Access Peninsula Community Mental Health Center Children Famililes Respite Care Suicide Prevention Peninsula Dispute Resolution Center Parent/Teen Mediation 7,500 Serenity House of Clallam County Child Care at Evergreen Family Village 9,800 Tempest /North Olympic Youth Centers Youth Development Clallam County Family YMCA Youth Programs 20,000 TOTALS $120,150 City of City of Port Angeles Sequim $4,800 5,000 13,500 4,700 4,000 4,350 10,000 5,000 6,000 10,000 8,000 10,000= 8,000; $20500 $45.560: CITY OF PORT ANGELES Human Services Fund A contract between United Way and the City of Port Angeles to recom- mend distribution of sales tax dollars designated by City Council for human service needs... Emphasis is on youth, families and prevention services Councilwoman Lauren Erickson represents Port Angeles City Council on the Funds Distribution Committee CITY OF SEQUIN Human Services Fund A contract between United Way and the City of Sequim to recommend distribution of tax dollars to meet health and human service needs of Sequim area residents Needs met are: physical and mental health and support for young families with children City Council members John Beitzel and Patricia Kasovia- Schmitt serve as liaisons to United Way funds distribution committee CLALLAM COUNTY —Local Government Initiative Funds A new contract between United Way and Clallam County to recommend distribution of local capacity funds to support health and human service needs throughout the county... Emphasis is on physical health and safety and the prevention of suicide among young people and older adults. Strong emphasis on West End of the county JoAnne Dille and Kim Yacklin represent the county commissioners on the United Way funds distribution committee i 2003/04 OFFICERS and BOARD MEMBERS Jim Pickett, President Gary Kriedberg,Vice President Sue Ellen Riesau,Treasurer Charlie Mays, 2003 Campaign Chair Ann Ashley Robin Birdsall Ann Brewer Joyce Cardinal Gary Cohn Dan DiGuilio Dick Ecker Tracey Grover Damian T. Hill Alison Kriedberg Kari Kriedberg Marilyn Kuest Anne LoPresti Michael Luehrs LeRoy Martin Sue McGill Rochelle McHugh Steve Moriarty Kathy Murphy -Carey Katie Peabody Bill Peach Capt. Bill Peterson Mike Quinn Graham Ralston Nedra Reed Norm Schaaf Abby Siefer John Skow Gretchen Souza Steve Tharmger Pastor Mike VanProyen Rod Weekes Jamye Wisecup Mary Rosmond (Life Member) STAFF CONTRACTORS Patty Hannah, Executive Director Nola Grier Administrative Assistant Pan Gill Healthy Communities Coordinator Jim Hallett, CFP, ChFC, CLU, CDP, RFC Financial Advisor Ruth Marcus Publicity Marketing Judith Morris Community Profile Research United Way of Clallam County P.O. BOX 937 PORT ANGELES WA 98362 360- 457 -3011 www.unitedway- wa.org /clallam CONTRACT THIS CONTRACT is entered into this /4elay of 1 2002, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; 4/. alto C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2002 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services agencies. 4. Recordkeepine and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, 2 including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- 3 '7 discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES By: By: C.—) Y� Title: Executive Director ATTEST: Glenn Wiggins, Mayor APPROVED AS TO FORM: Craig D. Kieg on, City Attorney F W GREEMENTS &CONTRACTS\2002 United Way con wpd January 8, 2002 UNITED WAY 4 ATTEST: Title: Port Angeles Human Service Funding Grants Year 2000, 2001 and 2001 comparisons Pro Bono Lawyers gpencv Program Lutheran Social Services Supervised family visits Drug Court Support Parent Line Olympic Community Action Adult Action Health Care Access Peninsula Community Mental Health Crisis Line Older Adults Charitable Care Crisis Line 8 Respite Care Combined Peninsula Dispute Resolution Center Serenity House Family Shelter Services Childcare at Family village YMCA Scholarships Childcare/Dav Camp Teen Scene/Youth at Risk Youth Snorts Combined Youth Programming Boys and Girls Club PA(West End PA/Mt Angeles Club Concerned Citizens Diversified Resource Center Employment Su000rt Residential Transition Youth Program Family Planning Clinic Services Community Education Middle School education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Safe Home/Sexual Assault Combined Services I United Way Fee 2% 2000 Requested n/a 6001 0 1 0001 15,000 6,500.; 10,0001 8,0001 6.000 6.000. 5.0001 0° 6.0001 5000 Na 1 Na 4,0001 0I Na 3,g 3. N om} N 5 OQd 9,H1 8.000 7.0001 20.0001 4.0001 n/a I 7.750 7,500 n/a 15,0001 13,000 30,0001 7.500 7.500 n/a n/a Na 4.5001 4,500 Na I Na Na 1 n/a 1 Na 10,000 16000 Na 1 5.000 1.000 n/a 3,0001 0 Na 32,0001 19,500 13,000 13,000 13,000 13,000 13,500 13,500 Fundmq for drop -In center 4 afternoons each week 13.000 13.0001 2000 2001 2001 rt Requested grant 1.200 n/a 1 n/a 0 n/a 1 n/a 4.500 4.500 0 7.0001 16.500 20.0001 0 n/a Na n/a I 1 12.000 13.000 n/a 0 I 15,000 10,0001 10,0001 8.500 8.500. n/a Na 1 Na n/a I 8.5001 5.000 n/a I Na 1 Na I 18,0001 5,0001 OI 7,500 3,0001 0 3,0001 1 Na I 25.000 Na 1 n/a 1 11. 20. Na Na 1,2001 n/a Na 1 2.000 1 8.000 15 2002 �eo tuested Recommend Black is bnef descno m tion Blue comments are from e n/a did not request funds Na I Na 25,000+ 15,0001 8,0001 lt/a n/a Na 21,0001 Na n/a 1 25.000 Na Na t n/a 1 Na 30,0001 Ex Dad is coming out of lad Wants to see his kids Many times, Na law enforcement is witn them Drug Court supervision. too n/a I 2,0001 Consults with child care providers and parents of children with special needs 10,000 Day care for frail and elderly 10,0001 10,000 Provide assistance to low- income individuals families I for health and dental needs n/a Na I Na I 18,000 24 hour/7 day crises line call -in line Therapeutic programs for emotionally disturbed children additionally gives parents a break n/a 9.800 Childcare and preschool Na Na Na I n/a 1 Na I n/a 1 Na I Na I 35,0001 28,7001Teen Scene, sports, childcare, eta Na Closed 15,000 Daily activities for children OlAssist DD families or families with DD children find needed services n/a Na I Na I Na 01Fund health educator who will be schools classrooms community anencies, maintain su000rt orouos Na 1 Na Na 210,350 141,000 165,700 147,000 187,800 142,500 2.820: 2,940 2,650 143.820 149.940 145.350 7,500 Parent teen mediation program 3,000ILegal help for families parenting plans, paternity, cnsis resolution 1 There was 411 cnses calls from Jan through Jun 30% to 50% of those in child care are subsidized 25,0001Fund ongoing services of the agency parent education, home visiting, counseling, and support Exhibit "A" ORT ANG ELES W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE January 16, 2002 Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. 1st Street Port Angeles, WA 98362 Re: 2002 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of January 15, 2002, the City Council approved the 2002 contract with United Way for the administration of the City's Human Services funds. Please sign both copies of the contract and return one fully executed copy to my attention at your earliest convenience. As always, we look forward to working with United Way this coming year. Please contact me at any time if I can be of assistance. I can be reached at 417 -4634. Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant Enclosures 321 EAST FIFTH STREET P O. BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE• 360 417 -4500 FAX 360 -417 -4509 •TTY• 360- 417 -4645 E -MAIL CITYMGR@CI PORT- ANGELES.WA.US UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice January 14, 2003 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding Q4 Administrative Fee Q4 Description Amount Total Due 020.0 ev 114. qq7 /5 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $35,625.00 $712.50 $36,337.50 Becky,Upton 2nd attachments From: United Way of Clallam County <unitedway @tenforward corn> To: bupton @ci port- angeles.wa.us Date: 12/31/02 4 :52PM Subject: 2nd attachments Patty Hannah, Executive Director United Way of Clallam County P.O. Box 937, Port Angeles, WA 98362 P 360- 457 -3011 F 360- 457 -0529 www.unitedway- wa.org /clallam Page 1 Becky Upton Joint government funding application form doc Page 1 APPLICATION FOR LOCAL GOVERNMENT FUNDING 2003 Dec., 2002 COVER SHEET AND INSTRUCTIONS Application for City of Port Angeles, City of Sequim, and/or LOCAL GOVERNMENT INITIATIVE FUNDING (lgif) 2003 The city councils of Port Angeles and Sequim and the Clallam County Commissioners have all allocated funds from their general budget to be used for local human services. All three governmental bodies have contracted with United Way of Clallam County to administer these funds but the respective City Councils and County Commissioners will make all decisions. Each funding government has its own pnorities and maximum grant amounts. They are: Clallam County Local Government Initiative Funds (LGIF) $45,530 total: the prevention of domestic violence, youth violence, substance abuse and suicide among youth and older adult populations. $15,000 maximum per program. City of Sequim $24,500 tototal: early childhood development (0 -4 yrs), health care access for the uninsured and mental health services for school age children adults. No maximum amount per program. No more than 5 agencies funded. City of Port Angeles $120,143 total: children and families, with the highest priority given to prevention programs. No set maximum amount. Please fill out this form and return it to the United Way office by January 30"' Please submit only one program proposal per funding source. Be as specific as possible in descnbing your planned use of the funds and be sure to indicate which source you are applying for. Please limit your answers to a one -page narrative and one -page logic model for each funding source. If you are applying to more than one governmental source, please fill out one form for each source, even if the program is the same. Page 1 of 3 Becky Upton Joint government funding application form doc Agency name: This request is for funding from: Requested amount: Contact Person: Address: Phone: Estimated of people to Neah Bay Clallam Bay Sekiu Proposed to be Served 2002/2003 Proposed cost 2002/2003 Proposed to be Served 2002/2003 Proposed cost 2002/2003 Neah Bay Clallam Bay Sekiu APPLICATION FOR LOCAL GOVERNMENT FUNDING 2003 email: be served by the agency as a Port Port Angeles Angeles City Area Limits Unincorp Forks Area Estimated of people to be served by this proposal: (use chart below) Forks Area Port Port Angeles Angeles City Area Limits Unincorp. Page 2 of 3 whole: (use chart below) Sequim Clallam Out of Agency Area/ County County Total School Total Total District Sequim Area/ School District Clallam County Total The money will be used the following way (proposal name service(s) offered): Please describe how this proposal meets one or more of the funder's priorities: Out of Agency County Total Total Page 2 _I Becky Upton Joint government funding application form.doc Page 3 j This request is for funding from: Requested amount: Contact Person: Address: Phone: Please describe what difference this funding makes to this program: Please fill out this modified logic model to describe your use of Local Government Funding: Program goal: Activities APPLICATION FOR LOCAL GOVERNMENT FUNDING 2003 email: Planned or Desired Outcomes Documented Results Page 3 of 3 Becky Upton Joint government funding application form.doc Page 4 1 APPLICATION FOR LOCAL GOVERNMENT FUNDING 2003 Page 4 of 3 Becky Upton RFP news release, Jan., 2003.doc Page 1 UNITED WAY OF CLALLAM COUNTY NEWS RELEASE DECEMBER 30, 2002 Contact: Patty Hannah 457 -3011 days 452 -8656 evenings week -ends For many years the city councils of Port Angeles, Forks and Sequim and the Clallam County Commissioners have all allocated funds from their general budget to be used for local human services. Forks' City Council administers their funds directly but Port Angeles, Sequim and the County have contracted with United Way of Clallam County to perform that administrative function. United Way advertises for, accepts and screens the applications. Representatives from each of the governments work with the United Way board members to make funding recommendations. The respective City Councils and County Commissioners make the final decisions on their funds. The United Way is now accepting applications for the funds they administer. Each government has its own pnonties and maximum grant amounts. They are: 1. Clallam County Local Government Initiative Funds (LGIF) $45,530 total to be used for the prevention of domestic violence, youth violence, substance abuse and suicide among youth and older adult populations. 2. City of Sequim $24,500 total to be used for early childhood development (birth to 4 years), health care access for the uninsured and mental health services for school age children and adults. 3. City of Port Angeles $120,143 total to be used for programs for children and families with the highest pnority given to prevention programs. Page 1 of 2 Becky Upton RFP news release, Jan., 2003 doc Page 2 Local not for -profit agencies that are interested in applying for grants from one or more of these funding sources should contact United Way for an application. They are due back to the United Way office on January 30 Allocations will be recommended to governing bodies in March and grants will be made in April. Agencies can call United Way at 457 -3011 or email to unitedwavntenforward.com. Page 2 of 2 I Becky Upton Government funding From: United Way of Clallam County <unitedway @tenforward.com> To: bupton @ci.port angeles.wa.us Date: 12/31/02 4:51 PM Subject: Government funding Hi Becky I'm sending you two emails. One is the minutes of the last funds distribution committee meeting where everyone agreed to coordinate their allocations and then the other one is the news release and application form. I'm glad you called and I now have you "in the loop Happy New Year. Patty Patty Hannah, Executive Director United Way of Clallam County P 0 Box 937, Port Angeles, WA 98362 P 360- 457 -3011 F 360- 457 -0529 www.unitedway-wa.org/clallam Page 1 Becky Upton Meeting notes, doc Page 1 December 12, 2002 4 -6pm Present: Rod Weekes, Nancy Stevens, Patricia Schmitt (Sequim City Council), Jody Moss, Lisa Divelbiss, Kim Yacklin( Clallam County), Scott Ewing, Lauren Enckson (Port Angeles City Council), Jean Hordyk, John Skow, Gary Knedberg, Patty Hannah Rod Weekes chaired the meeting. Because of the large number government representatives and a new committee member, committee members introduced themselves. LOCAL GOVERNMENT FUNDING: UNITED WAY OF CLALLAM COUNTY FUNDS DISTRIBUTION MEETING NOTES Patty distributed a draft joint application form. There was discussion on the pros and cons of all three government agencies having a combined form and distribution cycle. They all agreed that it would simplify matters to combine their efforts. There was a concern about how agencies would account for the numbers they serve if they apply for funding from more than one agency. Committee decided to add a box for total agency clients by area in addition to the funded program client numbers box. Representatives also shared their government's funding pnorrties and amounts. Government representatives expressed interest in participating in the February 8 agency budget presentations. They also agreed to have a joint meeting after the Feb. 8 budget meeting where all of the government representatives and the Funds Distnbution committee as a whole will determine their respective government allocations. Each representative will bring these recommendations to their respective governing bodies for final approval. PRIORITIES CRITERIA The committee reviewed the funding criteria sheet. They added and consolidated cnteria. They also asked Patty to write a brief description of each of the ways a group could allocate funds, i.e. averaging, consensus, minimum amount with excess distributed by each person. There was general philosophical discussion on overall funding pnorrties and focus. Meeting closed 6pm. 2002 Board committees /Funds Distribution Page 1 of I December 16, 2002 Attachments W A S H I N G T O N U.S.A. CITY CLERK TO: Mike Quinn, City Manager Yvonne Ziomkowski, Finance Director FROM: Becky J. Upton, City Clerk/Management Assistant e SUBJECT: Human Services Funding Addendum to Memo of December 10, 2002 Please let me know if I can provide any further information. I have further researched the matter of Human Services funding and have attached additional documentation that sets forth the history of the additional sales tax, as well as budget considerations for Human Services. Also attached is an itemization of Human Services funding since its inception in 1983. Because the funding was made possible by the additional sales tax and was a portion of that tax revenue, this itemization reflects the percentage of the sales tax paid out to Human Services over the years. Human Services Funding Commencing 1983 Budget Year Budget Year Sales Tax Budgeted Human Services or Actual Revenue Funding Percent of Sales Tax 1983 1,240,000 63,000 5% 1984 1,357,300 115,798 9% High 1985 1,655,438 121,333 7% 1986 1,609,555 133,558 8% 1987 1,655,308 133,558 8% 1988 1,878,325 115,308 6% 1989 2,046,439 115,308 6% 1990 2,153,208 124,251 5% 1991 2,300,360 130,464 6% 1992 2,410,000 134,378 6% 1993 2,345,569 123,410 5% 1994 2,267,277 125,410 6% 1995 2,329,124 128,848 6% 1996 2,283,883 128,859 6% 1997 2,187,080 100,011 5% 1998 2,333,576 100,011 4% Low 1999 2,300,000 109,701 5% 2000 2,308,725 149,481 6% 2001 2,278,356 150,000 7% 2002 2,245,000 145,350 6% 2003 2,245,400 122,592 5% MEMORANDUM June 27, 1986 TO: Manager Flodstrom, Mayor Whidden and Councilmembers FROM: Duane Wolfe, Director of Finance Admin. Svc RE: 1986 Contract for Human Services Programs tat 1Let_ 4 -1 ISSUE: Should the Council authorize the Mayor to sign the attached contract between the City of Port Angeles and Clallam County for Human Services programs? BACKGROUND: The 1986 Budget allocates $133,560 as a block grant to the Clallam County Human Services Department to be allocated to various Human Services programs throughout the year. This block grant program began in 1982 when the City initiated the half -cent local option sales tax. Since the inception of the program, the City has entered into a contractual arrangement with the County that specifies the annual amount and the intended allocation of the funds. The attached contract covers the allocations for 1986. ANALYSIS: The 1986 contract is similar to the one approved for 1985 with one significant change. In Exhibit "A" to the contract we have added language that requires the County to notify us of significant changes in the initial allocation program. The City has five working days to notify the Human Services Department if we do not support the change. RECOMMENDATION: We recommend the Council authorize the Mayor to sign the attached contract for Human Services for the year 1986. Develop an arterial development plan including the planning and funding Develop a comprehensive storm and sewer plan for the west end of Port Angeles Continued involvement in the PTBA These are the goals and policies around which the 1983 Budget is built. During the budget preparation and discussion, and in your reading of the departmental budgets, you will see many references and discussions as to how each department will be moving towards these goals. I would like to close what has already become a lengthy budget message with a brief discussion of what I think 1983 will bring to the City of Port Angeles. The necessity of a long -range plan to cope with developing financial problems of the City is of greater necessity than ever before. In 1979 and 1980, the financial posture of the City was relatively strong but like many other segments of society, the City has been negatively affected by inflation and the downturn in our economy. Until the City Council enactment of the additional one -half cent local option sales tax, the City's costs were running well ahead of our traditional revenues to a point that we could no longer provide community services which our citizens had come to expect. The additional revenue resulting from the one -half cent additional sales tax is not a long range solution to this problem. With the additional sales tax revenue, the City has been able to create a small surplus at year end 1982 and are projecting a somewhat larger reserve for 1983. However, without growth in our traditional revenue sources or without relief from some of our present expenditures, present revenues will not be sufficient to support today's service level in 1984. The suggestions and recommendations of what the City Council can do at this time are being made to give adequate time for evaluation as to which suggestions are the most appropriate. At the present time, both the Water /Sewer and Solid Waste utilities must have rate increases during calendar year 1983. Adjustments in the rates in these utilities to the cost of service level will place these utilities in a fairly strong position in the future. As stated above, the City's Current Expense Fund is expected to have a reserve of approximately $158,000 at year end 1983. It is anticipated that 1984 revenues will not produce a surplus, but in all likelihood produce a deficit in 1984. Some of the things that we might consider during 1983 are: Continue the identification and disposal of surplus City property Explore areas where on -going City services and maintenance services can be contracted at a lower cost rather than be performed by City personnel Consideration of the establishment of a Street Utility to generate funds to support an arterial development program Continue our efforts in the area of self- insurance Continue to expand the auto allowance program to other pieces of City equipment Reconsider the possibility of a transportation tax on various transportation systems within our City Increase fees for building, plumbing and electrical permits Increase animal license fees Stabilize manpower costs through contract negotiations calling for stabilized wages and reduced employee benefits ANNUAL BUDGET 1983 I 1 1 DEPARTMENT FUND General Administration General Fund The General Administration budget no longer contains a subsidy amount for the North Olympic Library System as the voters in 1981 approved annexation of the Port Angeles Rural Library District to the County System. The most significant remaining items in this category include the Alcohol Rehabilitation allocation, $2,500 for mental health programs, and the new item in 1983, a block grant appropriation to the Clallam County Human Services Department for allocation to various human services agencies in the City. The Alcohol and Mental Health appropriations continue at the same levels as in years past. The budget request on behalf of the County Museum, has been transferred to the Convention Center Fund shown elsewhere in the 1983 Budget. The most significant item for 1983 is the block grant allocation to the Human Services Programs. Many of these programs, impacted adversely by federal and state reductions in funding, had appealed to County and City governments for funding assistance in 1983. With passage of the one -half cent optional sales tax, the Port Angeles City Council in the enabling legislation, committed to appropriating an unspecified share of sales tax receipts to Human Services Programs in 1983. At the recommendation of City Staff, funding requests and allocation of funds for Human Services Programs were thought to be best administered by the County Human Services Department as that agency is closest to human resource needs of the County and City. The staff of the Human Services Department assisted the City in determining an allocation formula to determine the City's equitable share of Human Service funding in 1983. Simply, the basis of the distribution between County and City funds is based upon the residency of various clients of the some thirty -odd Human Services Agencies in the County and City. In November, 1982, the County submitted for voter approval an excess levy of $200,000 to support Human Services funding. Unfortunately, the levy did not meet with voter approval. The Human Services Coordinating Council had determined an allocation between City and County under two alternatives: An allocation based upon the success of the levy, as well as its failure. Had the levy passed, the City's allocated share of Human Services funding would have decreased to approximately $63,000 (the amount presently shown in the preliminary budget). Without the levy, the City's share would have been approximately $87,000. The difference recognizes the fact that, if the levy had passed, City residents would have paid 12Q per thousand dollars of assessed valuation into the County General Fund. As County residents do not pay City property taxes, the payment of funds from City to County was reflected as a credit against the City's obligation in Human Services funding. As the levy did not pass, the City's theoretical share consequently would increase. Recently, Clallam County Commissioners approved $100,000 appropriation of Revenue Sharing Funds for a portion of their share of Human Services. Inasmuch as the County government appears to have "rolled back" its theoretical share of Human Services funding without the levy, and at this writing, has not approved Human Services Coordinating Council recommendations for allocation of the $100,000, the Manager's recommended budget shows only the initial allocation of the City under ANNUAL BUDGET 1983 -73- DEPARTMENT General Administration the presumption that the levy would pass. A further complication to this issue is the fact that the City Council has not had opportunity to decide and resolve upon what it considers to be a fair -share appropriation of the new sales tax to Human Services sectors. Inasmuch as the County has not finally resolved on the allocation of its own Revenue Sharing Funds, Staff's recommendation for Human Services and funding in 1983 will be deferred until a decision is reached at the County. It should be noted that of the $63,000, an allocation for the Clallam- Jefferson Juvenile Diversion Program is also included. The City funded this program separately in 1982. The remaining Human Services block grant funds would be allocated to the Peninsula Counseling Center, North Olympic Counseling Services (Youth Alcohol Counseling), Clallam County Day Training for physical therapy for children under three years of age, Diversified Industries for community job training and placement, Senior Services would receive an appropriation for the retired senior volunteer and adult action center programs, Olympic Community Services Sexual Abuse Treatment Facility, the County Family Resource Center parent aid program, And the SafeHome/ Rape Relief Domestic Violence Program. The grant also includes a $5,000 appropriation to fund administrative activities within the Human Services Department. Contribution to Street Fund ACTUAL BUDGET EST. REQ. MGR.REC. 1981 1982 1982 1983 1983 Contribution to Street Fund $339,210 $387,320 $381,736 $564,367 $499,632 The estimated contribution of the General to the Street Fund for 1983 is $499,632. A thorough discussion of all revenue sources for Street as well as a discussion of planned expenditure programs in 1983 is contained under the Street Division Budget. It should be noted initially, that while mandatory cost increases have impacted the Street budget, the City is also realizing a significant decline in gas tax revenues in 1981 and 1982 which again, has had a tendency to increase utilization of General Fund sources in support of Street. Municipal Court Contract ACTUAL BUDGET 1981 1982 Municipal Court Contract 73,746 44,000 ANNUAL BUDGET 1983 EST. 1982 34,000 FUND General Fund REQ. MGR.REC. 1983 1983 46,000 40,000 Ladies and Gentlemen: November 15, 1983 Presented herewith is the City of Port Angeles' 1984 Preliminary Budget for your review and consideration. The 1984 Preliminary Budget reflects our local economy and recognizes that while some improvement in the economy is occurring, there is still a need to keep a tight rein on City government expenditures. The budget document before you is comprised of five major elements. The first element contains the budget message. The second element contains the sum- mary of all City personnel for all City departments over the past several years. The third element is updated organizational charts for each department within the City. The fourth element is budget summary sheets for revenues and expenditures for the entire recommended 1984 Budget. The fifth and final element or section of the budget is the detailed individual departmental requests. This section of the budget contains three sub- elements: first, the departmental summary, second, a narrative detailing past accomplishments, future objectives and detailed line item justifications for the requested 1984 budget. And finally, a detailed line item breakdown of all costs included in the 1984 recommended budget requests. The cost of providing City government, as with all services, continues to increase due to the escalating costs of equipment, equipment fuel, supplies, utility services and of course, salaries and fringe benefits. It should be noted that the preliminary budget that you have before you contains no underlying costs of living adjustments for City employees during calendar year 1984 and only man- dated fringe benefit increases (i.e., Social Security, retirement, medical cover- age) have been included. However, the 1984 Preliminary Budget has been developed anticipating the City Council's adoption of the Salary Compensation Plan which I submitted to the City Council in early fall of 1983. This plan would allow for meritorious salary adjustments for those employees who are eligible and who per- form meritoriously. I will be discussing with the Council in detail the Salary Survey Compensation Plan during this year's budget presentations. In addition to the effects of inflation and other mandated cost increases upon the cost of providing City service, the City is continually receiving demands for new services or the expansion of its present services. At the same time, some City revenues used to fund many City services are not growing at the same rate at the cost of providing these services and in some cases, the revenues are declin- ing from previous levels (refer to revenue details provided by Rob Orton, Direc- tor of Administrative Services, 11/15/83). The City Council's action to enact the second half -cent local option sales tax in October of 1982 has allowed the City's Current Expense Fund to finish in the black in both 1982 and 1983. Exten- sions of this tax would generate sufficient revenues to fund the existing service levels being supported by the Current Expense Fund through 1984. The sales tax collected by the City serves as an excellent barometer of economic activity as well as being one of the least regressive taxing options available to the City. 1984 BUDGET 4 BUDGET NARRATIVE CURRENT EXPENSE FUND DEPARTMENT: General Administration support of several City and County sponsored human service agencies. The total approved appropriation for Human Services Programs was $115,798. The preliminary Human Services request for 1984 was about $118,000 but the current funding level is recommended in the 1984 Preliminary Budget. Because the Human Services Pro- grams are so closely tied to the optional half -cent sales tax, and because that tax expires December 31, 1983, we are not suggesting any amendment to current funding levels until the sales tax issue is resolved and its impact on Human Service appropriations, if any, is resolved. Customarily, $32,000 of the Human Services allocation has gone to support the Alcohol Rehabilitation Program. In 1982, this is equivalent to 15% of the combined liquor excise tax and Liquor Board profits. State revised estimates show a substantial decline in these revenues for 1983 but a slight recovery of them in 1984. Fifteen percent of the estimated 1984 receipis is about $31,960. The balance of the Human Services Grant funds programs in drug abuse, develop- mental disabilities, mental and public health, senior programs, the Juvenile Diversion Program, and miscellaneous other social service projects in the City and County. The allocation also provides some administrative costs to the Clallam County Human Services Department. The excellent work of the Human Services Department at the County has re- duced the administrative travail involved in budgeting funds for Human Services Programs. Additional specific information on recommended levels of funding support to the different programs is available from the Administrative Services Department and will be the subject of future public hearings prior to the Pre- liminary Budget being adopted. Reviewers of the Budget will recall that Human Services funding became an important issue in 1982 and 1983 following failure of a $200,000 Human Services levy offered to the County by the County Board of Commissioners. Failure of the one -year levy actually increased the City's Human Services appropriation respon- sibility. Under the levy, direct cash support would have been reduced because City residents would have paid a portion of the County's $200,000 tax levy. The County contribution for Human Services Programs is like the City's, calculated on the basis of client population served between residents in the County and resi- dents in the City. CONTRIBUTION TO THE STREET FUND 1981 1982 Est.1983 Req.1984 Mgr.Rec.1984 339,210 384,971 449,920 445,306 445,306 The estimated contribution of the General Fund to the Street Fund for 1984 is $445,306. A thorough discussion of all revenue sources for Street as well as a discussion of planned expenditure programs in 1984 is contained under the Street Division Budget. While State revenues have declined in years past, recent 1984 BUDGET -34- r r r r r GA Y Op g rtt, R T ANG NARRATIVE BUDGET NARRATIVE CURRENT EXPENSE DEPARTMENT: General Administration General Administration is not an operating Department as such, but serves as a budget repository for expenditure of administrative costs and programs that are not specifically associated with any other operating Department. A General Administration budget may be segregated into four categories: 1. Human and Social Services. Since 1983, this category includes General Administration expenditures in support of a Human Services Grant made to the Clallam County Human Services Department. It was on i�nally appro- priated from an allocation of the second optional half -cent sa e six imposed by the City of Port Angeles imposed in October, 1982. 2. Contribution to the City Street Fund. As the City's revenues from fuel taxes are not sufficient to support the entire Street Program, the General Fund contributes an amount which is equivalent to the difference between gas tax, miscellaneous revenue, and the approved Street budget. 3. Municipal Court. This section provides funds for the contract payment to the District Court for municipal court services for the City. 4, General Government. This category includes insurance, utilities, rent expense, and other overhead and administrative expenses which are not associated with any particular operating budget. The summary of the financial history since 1983 in these four categories is as follows: EST. REQ. NOR. 1983 1984 1985 1985 Hunan Servi $115,798 $115,798 121,676 121,333 II Street Contrib. 412,244 450,206 814,200 555,500 III Court Contract 56,043 45,000 56,000 56,000 IV General Gov't. 151 104 282.910 328.143 331 143 IOIALS $735,189 $893,914 $1,320,019 $1,063.976 A discussion and summary of the items within each one of these categories follows 1986 BUDGET 43 December 10, 2002 TO: FROM: SUBJECT: August 3. 1982: December 6. 1983: February 21. 1984: December 18. 1984: PORTANGEES W A S H I N G T O N U.S.A. CITY CLERK Mike Quinn, City Manager Yvonne Ziomkowski, Finance Director Becky J. Upton, City Clerk/Management Assistant Human Services Funding At your request, I have researched the matter of Human Services funding as set forth in each of the City's annual budgets. This research was precipitated by Patty Hannah's recent commentaries relative to a sales tax being dedicated to this type of funding. The following chronological is submitted: The City Council minutes reflect discussion concerning the need to increase City revenues in the form of a Local Option Sales Tax in the amount of 1 /2 of 1%. The Council passed Resolution No. 25 -82, stating the Council's intent to implement the additional sales tax to December 31, 1983. It should be noted that the Resolution states the Council's pledge "to allocate a proper (my emphasis) share of the additional sales tax revenue to provide for the essential human services now particularly important in our city." Ordinance No. 2225 was then adopted, imposing the sales or use tax. The City Council passed Resolution No. 28 -83, continuing the implementation of the optional 0.5% additional sales tax beyond December 31, 1983. At least thirty (30) days prior to March 31, 1984, the Council was to review the continued implementation of the tax. Resolution No. 4 -84 was passed by the City Council, continuing the implementation of the optional 0.5% additional sales tax beyond March 31, 1984. At least thirty (30) days prior to December 31, 1984, the Council was to review the continued implementation of the tax. The Council adopted the 1985 Budget and, during that consideration, "Councilman Quast stated that the major expenditure from the half -cent add -on sales tax goes to Human Services." I have further researched Council minutes, ordinances, and resolutions and have been unable to find any further reference to the issue of the sales tax. It should be noted that the tax is, in fact, still in force. Copies of the supportive documentation are attached for reference. VII LEGISLATION ORDINANCE NO. 2225 2. Planning Commission Minutes of July 28, 1982 CITY COUNCIL MINUTES August 3, 1982 Councilman Whidden also complimented the efforts of the Downtown businesses for their planting of the Downtown flower boxes. Councilman Quast commended Parks Director Frizzell and Frank Feeley, Jr., for their work in putting together and advertising the Washington State Softball Association's Men's "B" Slow Pitch Tournament being held in Port Angeles on August 13, 14 and 15, 1982. 1. Local Option Sales Tax The Council had discussed the status of the budget at the July 20th continued meetings held July 21st and July 31st, and consideration of increasing the City's revenues by implementation of the 1 of 1% local option sales tax had been one item discussed during those meetings. Manager Flodstrom briefly reviewed the City's current need to either increase revenues or implement further reductions in the budget and Council and Manager Flodstrom then discussed at length the matter of implementing the local option sales tax. During this discussion the following individuals opposed the tax and made some alternative suggestions: Hattie Berglund, Rosemary Cockrill, Jerry Cornell, Mr. Temperio, George Mattson and Richard Winters. During this discussion Councilman Polhamus indicated that if the sales tax on food is removed he supported implementation of the local option sales tax as he could not support any budget reductions in police or the pool. Councilman Quast read Resolution No. 25 -82 he had prepared supporting implementation of the 1 of 1% local option sales tax and moved the Council adopt the resolution as read. Councilman Gerberding seconded and after further discussion moved to and the motion to allocate 20% of the additional revenue generated to the human services agencies as provided to be filled in in Resolution No. 25 -82. After further discussion, the motion died for lack of a second. Councilman Hordyk indicated he did not think the City needed the of 1% local option sales tax as the burden of taxation is becoming too high. Councilman Whidden noted the budget shortfall expected for 1982 and indicated the City did need to generate additional revenues to meet that shortfall or consider implementing further budget reductions. After further consideration, Councilman Polhamus noted that the tax can be reviewed and lowered quarterly and Councilman Quast then moved his motion to adopt the resolution be further amended to allocate a "proper" share to the human services agencies and that the following clause be added to the resolution: "That the tax shall expire as of December 31, 1983 Councilman Gerberding seconded the amendment. Mayor Pro Tem Haguewood reviewed the amendment to the resolution and the amendment carried with Councilman Hordyk voting "No On call for the question to adopt the resolution the motion carried with Councilman Hordyk voting "No Mayor Pro Tem Haguewood then read by title Ordinance No. 2225, entitled AN ORDINANCE of the City of Port Angeles imposing a sales or use tax, as authorized by RCW 82.14.030(2), upon and to be collected from those persons from whom the State Sales or Use Tax is collected, fixing the rate of tax, providing for the administration and collection thereof, consenting to the inspection of records, providing penalties for violation, and adopting a new chapter in Title 3 of the Port Angeles Municipal Code. Councilman Quast moved the Council adopt the foregoing Ordinance as read by title; Councilman Polhamus seconded and the motion carried with Councilman Hordyk voting "No Mayor Pro Tem Haguewood reviewed the Planning Commission minutes of July 28, 1982 and Councilman Gerberding moved the Council accept and place on file as RESOLUTION NO. 25 -82 WHEREAS, contrary to our hopes, the economic conditions in our community have not improved, indeed, have further deteri- orated; and WHEREAS, the State Legislature has placed additional financial burdens upon our city government; and WHEREAS, the Federal Government has sharply curtailed its traditional support and aid to municipal governments; and WHEREAS, the City Council has been made aware by detailed staff reports of severe impending budget deficits for 1982 and 1983; and WHEREAS, the City Council recognizes that further reduc- tions in staff, services and capital expenditures would seriously impair and endanger the proper maintenance of our city's invest- ments in human and social services, in streets, parks and recrea- tional facilities; and WHEREAS, the Council feels that the decline of income from the customary and traditional revenue sources can no longer be compensated by our city employees alone; and WHEREAS, the City Council and Government is not permitted by State Constitution and Laws pursuant to it to engage in deficit spending nor wishes on its own to engage in such unwise negative fiscal policies; NOW THEREFORE, BE IT RESOLVED by this Council that it intends to notify the Department of Revenue before August 10, 1982 of the implementation of the optional 0.5% additional sales tax within the city limits of Port Angeles, Washington, commencing on October 1, 1982; and FURTHERMORE, BE IT RESOLVED that the Council will reduce or remove this burdensome sales tax as soon as economic conditions in our community have restored the City's customary revenue source: and amounts; and FURTHERMORE, BE IT RESOLVED that the City Council pledges to allocate a proper share of the additional sales tax revenue to provide for the essential human services now particularly important in our city; and FURTHERMORE, BE IT RESOLVED that the Council pledges a rollback or removal of the additional sales tax after the statutory three months initial period in case the Legislature imposed regressive sales tax on food has not been removed by the initiative action of the people in November or the State Legis- lature in January of 1983. FURTHERMORE, BE IT RESOLVED that the optional 0.5% additional sales tax shall expire December 31, 1983. PASSED by the City Council of Port Angeles, Washington, this 3rd day of August, 1982. ATTEST: Marian C. Parrish, City Clerk PUBLISHED: August 6, 1982 May Pro Tem 1. ORDINANCE NO. aa. S AN ORDINANCE of the City of Port Angeles imposing a sales or use tax, as authorized by RCW 82.14.030 (2) upon and to be collected from those persons from whom the State Sales or Use Tax is collected, fixing the rate of tax, providing for the administration and collection thereof, consenting to the inspection of records, providing penalties for violation, and adopting a new chapter in Title 3 of the Port Angeles Municipal Code. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES as follows: Section 1 Imposition of Sales -Use Tax, as authorized by RCW 82.14.030(2). There is hereby imposed a sales or use tax, as the case may be, as authorized by RCW 82.14.030(2), upon every taxable event, as defined in RCW 82.14.020, occurring within the City of Port Angeles. The tax shall be imposed upon and collected from those persons from whom the State sales or use tax is collected, pursuant to Chapters 82.08 and 82.12, RCW. Section 2 Rate of tax imposed. The rate of the tax imposed by Section 1 of this Ordinance shall be one -half of one percent of the selling price or value of the article used, as the case may be; provided, however, that during such period that there is in effect a sales tax or use tax imposed by Clallam County under Section 17(2), Chapter 49, Laws of 1982, First Extraordinary Session, at a rate equal to or greater than the rate imposed by this Section, the County shall receive 15% of the tax imposed by Section 1; provided further, that during such period as there is in effect a sales tax or use tax imposed by Clallam County under Section 17 (2) Chapter 49, Laws of 1982, First Extraordinary Session, at a rate which is less than the rate imposed by this Section, the County shall receive from the tax imposed by Section 1 that amount of revenues equal to 15% of the rate of the tax imposed by the County under Section 17(2), Chapter 49, Laws of 1982, First Extraordinary Session. Section 3 Administration and Collection of tax. The administration and collection of the tax imposed by this Ordinance shall be in accordance with the provisions of RCW 82.14.050. Section 4 Consent to Inspection of Records. The City of Port Angeles hereby consents to the inspection of such records as are necessary to qualify the City for inspection of records of the Department of Revenue, pursuant to RCW 82.32.330. Section 5 Authorizing Execution of Contract for Administration. The Mayor and Clerk are hereby authorized to enter into a contract with the Department of Revenue for the administration of this tax. Section 6 Special Initiative. This Ordinance shall be subject to a Special Initiative for a thirty -day period commencing at the time of final passage. The number of registered voters needed to sign a petition for a Special Initiative shall be 15% of the total number of names of persons listed as registered voters within the City on the day of the last preceding municipal general election. If a Special Initiative Petition is filed with the City Council, the operation of this Ordinance shall be suspended until the Special Initiative Petition is found sufficient or until this Ordinance receives a favorable majority vote by the voters. The procedures for Referendum Upon Petition contained in RCW 35A.11.100 shall apply to any such Special Initiative Petition. Section 7 Penalties. Any seller who fails or refuses to collect the tax as required with the intent to violate the provisions of this Ordinance or to gain some advantage or benefit, either direct or indirect, and any buyer who refuses to pay any tax due under this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be fined no more yn �FDIO�.� �•.a5`r .r.�..y .ice.'„ than Five Hundred ($500) Dollars or imprisoned for not more than six (6) months, or by both such fine and imprisonment. Section 7 Severability. If any provision of this Ordinance or its application to any person or circumstance is held invalid, the remainder of this Ordinance or the application of its provisions to other persons or circumstances is not affected. Section 8 Codification. Sections 1 through 7 of this Ordinance shall constitute a new Chapter in Title 3 of the Port Angeles Municipal. Code. Section 9 Effective Date. This Ordinance shall take effect October 1, 1982. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 3 day of ATTEST: 1982. d z„e.;( Marian C. Parrish, City Clerk APPROVED AS TO FORM: Craig Tl. Miller, City Attorney PUBLISHED: aCt Z //1, /9g2 RESOLUTION NO. 0 T3- 4 33 A RESOLUTION of the City of Port Angeles continuing the implementation of the optional 0.5% additional sales tax beyond December 31, 1983. WHEREAS, pursuant -to"Ordinance No. 2225, the City of Port Angeles has adopted the 0.5% additional sales tax as authorized by RCW 82.14.030(2); and WHEREAS, pursuant to Resolution No. 25 -82, the City Council implemented said tax and provided for its expiration on December 31, 1983; and WHEREAS, the City Council recognizes that the economic conditions in Port Angeles and the other factors set forth in Resolution No. 25 -82 still require the implementation of the optional 0.5% additional sales tax; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES that the implementation of the optional 0.5% additional sales tax within the City limits of Port Angeles, Washington, shall continue in effect on January 1, 1984, and the December 31, 1983, expiration date in Resolution 25 -82 shall hereby be repealed; and Furthermore, BE IT RESOLVED that at least thirty Q30) days prior to March 31, 1984, and thereafter periodically at its option, the City Council will review the continued implementation of said tax in order that thirty days' notice of any removal. or reduction may be given to the Department of Revenue. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of December, 1983. ATTEST: MERR A. LANNOYE, City lerk APPRO Craig D. Kfttson, City Attorney Lae RESOLUTION NO. _y- 8e-(__ A RESOLUTION of the City of Port Angeles continuing the implementation of the optional 0.5% additional sales tax beyond March 31, 1984. WHEREAS, pursuant to Ordinance No. 2225, the City of Port Angeles has adopted the 0.5% additional sales tax as authorized by RCW 82.14.030(2); and WHEREAS, pursuant to Resolution No. 28 -83, the City Council implemented said tax and provided for its expiration on March 31, 1984; and WHEREAS, the City Council recognizes that the economic conditions in Port Angeles and the other factors set forth in Resolution No. 28 -83 still require the implementation of the optional 0.5% additional sales tax; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES that the implementation of the optional 0.5% additional sales tax within the City limits of Port Angeles, Washington, shall continue in effect on April 1, 1984, and the March 31, 1984, expiration date in Resolution 28 -83 shall hereby be repealed; and Furthermore, BE IT RESOLVED that at least thirty (30) days prior to December 31, 1984, and thereafter periodically at its option, the City Council will review the continued implementa- tion of said tax in order that thirty days' notice of any removal or reduction may be given to the Department of Revenue. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 21st day of February, 1984. ATTEST: Merrl. A. Lannoye, City /Clerk APPRQ' D AS TO FORM: Craig D.nutson, City Attorney r'7r MA 3. Public Hearing A. 1985 Preliminary Budget Mayor Duncan opened the public hearing and asked for comments from the audience. Manager Flodstrom submitted to the Council copies of the Derby Days budget for 1984 for the record. Mayor Duncan again asked for comments from the audience. There were none. She therefore closed the public hearing. 4. Ordinance Adopted 1985 City Budget Mayor Duncan read the the Ordinance by title, entitled ORDINANCE NO. 2321 AN ORDINANCE of the City of Port Angeles approving and adopting the Budget for the City of Port Angeles for the fiscal year 1985. Councilman Schermer moved to adopt the Ordinance as read by title. Coun- cilman Gerberding seconded. On call for the question, the motion carried, with Councilmen Hordyk and Haguewood voting "No opposing the continuance of the half -cent sales tax. Councilman Quast stated that the major expendi- ture from the half -cent add -on sales tax goes to Human Services. Council- man Quast noted his confidence in staff on a budget that was only 2.4% higher than the previous year's budget. 5. Ordinance Adopted Amending 1984 City Budget Mayor Duncan read the Ordinance by title, entitled, ORDINANCE NO. 2322 AN ORDINANCE of the City of Port Angeles amending Section 2 of Ordinance 2280. CITY COUNCIL MEETING December 18, 1984 Councilman Schermer moved to adopt the Ordinance as read by title. Coun- cilman Gerberding seconded and the motion carried, with Councilman Hordyk voting "No 6. Report on Arterial Roadway Improvement Funds Tabled Councilman Whidden moved to remove the item from the table. Councilman Gerberding seconded. Noting that litigation was currently underway on the Golf Course Road Arterial, Councilman Quast felt that it would be unwise for the Council to take action on this particular item. Councilman Schermer, in the appearance of fairness, moved to table the issue. Councilman Quast seconded, and the motion carried. 7. Contract with Network Management Approved Following discussion, Councilman Haguewood moved to renew the contract for one year. Councilman Schermer seconded and the motion carried. Council members requested a clearer copy of the contract be submitted for the records. 8. Water /Sewer Rate Adjustment Ordinances Adopted Councilman Haguewood favored returning the ordinances to staff to develop a summer watering rate which would alleviate problems with brown lawns in the City. Councilman Schermer suggested that for one year the City try, during July and August, charging only the base charge and not reading the meters. The Council and staff discussed, at great length, alternative solutions to the problem with brown lawns in the summer and possible methods for a summer watering rate. Andy Tschimperle, 117 West 14th, voiced strong opposition to increased rates. Following discussion, Mayor Duncan read the Water Ordinance by title, entitled UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice October 15, 2002 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q3 Human Services Funds Q3 Admin Fee Description Amount Total Due 114 qq"71 /O LQ 0 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $35,625.00 712.50 $36,337.50 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice July 2, 2002 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding Q2 Administrative Fee Q2 Description Amount Total Due ii4 j Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $35,625.00 712.50 $36,337.50 United Way of Clallam County City of Port Angeles 2002 Agency Boys Girls Club PA First Step Drop In Healthy Families LCS Parent Line OIyCAP Adult Action OIyCAP Health Care PCMHC Children PDRC Parent/Teen Pro Bono Families First Serenity House Child Care YMCA Teens Youth Total Program Admin Fee TOTAL Total $15,000.00 $13,500.00 $25,000.00 $2,000.00 $10,000.00 $10,000.00 $18,000.00 $7,500.00 $3,000.00 $9,800.00 $28,700.00 $142,500 00 $2,850.00 $145,350.00 LI- 9 2 Q1 Q2 Q3 Q4 $3,750.00 $3,750.00 $3,750.00 $3,750 00 $3,375 00 $3,375.00 $3,375.00 $3,375.00 $6,250.00 $6,250.00 $6,250.00 $6,250.00 $500.00 $500.00 $500.00 $500 00 $2,500.00 $2,500.00 $2,500.00 $2,500 00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $4,500.00 $1,875.00 $750.00 $2,450.00 $7,175 00 $4,500.00 $4,500.00 $4,500.00 $1,875.00 $1,875.00 $1,875.00 $750.00 $750.00 $750.00 $2,450.00 $2,450.00 $2,450.00 $7,175.00 $7,175.00 $7,175 00 $35,625.00 $35,625.00 $35,625.00 $35,625.00 $712.50 $712.50 $712.50 $712.50 $36,337.50 $36,337.50 $36,337.50 $36,337.50 May 24, 2002 To: Mayor Glen Wiggins Port Angeles City Council members Mike Quinn, City Manager From. Patty Hannah Re: City of Port Angeles Human Services Funding Unlled Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the 2001 year end report from the agencies that received City of Port Angeles' Human Services funding. The second column on the left, Unduplicated Contacts, is the number of diffefeui individuals each funded program in the agency saw during 200L The next column, Total Contacts, gives the number of times an agency's clients were seen. For example, The Boys and Girls Club at Mt. Angeles Terrace saw 140 different individuals 175 times each. Since the Boys and Girls Club is open five days a week, we could infer that each child visited the club 3 -4 days a week. However, in our meetings with Club staff, we know that there is a core group of about 100 children who come every day and others who come less frequently. Included in their 140 client count are many parents. They come to the club to volunteer and to take computer classes. Also note this year that because of crowded conditions, 35 children and /or parents could not be served by the Boys and Girls Club and only 10 were referred to other agencies. In looking at the programs, most see a core group of people several times or on a continuing basis. Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. Beginning last year we asked funded agencies to report on their outcomes. You should feel very pleased that City of Port Angeles funding is having a very positive affect on children and families. Overall, the programs funded by the City of Port Angeles reported having helped 5,744 different individuals 45,183 times. The number of unserved clients rose from fewer than 100 people last year to 131 this year. Unfortunately, not all of these could be referred to other agencies or services. Of the people seen, three quarters of them (2,966) live inside the city limits. The total numbers of people served is a little less than last year. We will watch to see if this continues to be the trend. On behalf of the United Way board, I want to express our support for the City's funding of human services. We look forward to working with Coucilwoman Lauren Erickson this year. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. Your funds not only have a positive effect on those directly served, but also make the whole community safer and more inviting for everyone. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. Thank you again. 2001 Unduplicated Total Port Unserved City PA Client Client Angeles Clients Agency /Program Fundin_a Count Contacts Residents Referred Oly. Pen Boys Girls Clubs Mt Angeles Club Diversified Resource Center Transitional Youth First Step Family Support Cntr Drop -In Healthy Families of CC Exchange Club Center Family Development Cntr DV /SA Lutheran Community Services Supervised Family Visits Olympic Community Action Adult Action Health Care Access Pen Com Mental Health Cntr Crisis Line Charitable Care 1 of 2 $25,000 $10,000 $13,000 $1,200 $8,0001 $10,000 $8,500 $5,000 United Way of Clallam County City of Port Angeles Human Services Funding 2001 Year End Report 140 1751 140 Per G ,lot. 41 693 $25,000 652 15 families 1,494 35 28 8761 daily 2,600 5,535 daily 2,494 149 2,180 876 606 357 12 811 271 582 5571 4,221 325 r 10 0 0 0 0 106 2 0 01 Unserved Clients Selected Outcomes Not Referred improve school performance 25 improve social skills do not abuse drugs /alcohol Job clubs held 0 4 DD kids working parent group (social support network 0 emergency assistance access enriched environment Classes, groups home 0 healthier decision making 0 healthy parenting practices 0 children's /sex assault groups parent/child visits 0 improved communication skills maintain independence 20 13 9 respite for families, meals 0laccess /referral to resources 01 low income clients served SerenityHouse of CC United Way of Cla Ilam County City of Port Angeles Human Services Funding 2001 Year End Report Unserved 2001 Unduplicated Total Port Unserved Clients Selected Outcomes City PA Client Client Angeles Clients Not Funding Count Contacts Residents Referre_d Referred kids develop social skills Childcare at Commons $9,800 83 83 75 0 0 adults gain housing/employment YMCA serve low income families Childcare/Day Camp $11,500 270 11,825 0 0 serve behaviorally difficult Teen Scene 120.05Q 875 15.045 Totals 2 of 2 $149,060 5,744 45,1831 2,996 131 al 2 build self esteem 1 I reduce destructive behavior 1 1 361 1 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 3, 2002 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 'Human Services Funds Q1 Administration Fee Description Total Due $36,337.50. Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! Amount $35,625.00 $712.50 (1 1 .aJ (p "vc, UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice January 3, 2002 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q4 Human Services Funds Q4 Administrative Fee Description Amount Total Due $37,500.00 aoo i ndv vg7 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $36,764.75 $735.25 av u h November 13, 2001 RECFPJED NOV 15 2001 City pi Port Angeles To: Mayor Larry Doyle Port Angeles City Council member Mike Quinn, City Manager From: Patty Hannah Re. City of Port Angeles Human Services Funding Thank you again. United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457•0529 Enclosed is the six -month report from the agencies that received City of Port Angeles' Human Services funding this year. The first column on the left shows the total amount allocated to the agency The second column is the number of different people seen by the program and the third column is the number of client contacts Looking at the first agency listed, Mt Angeles Boys and Girls Club, you can see that 105 children visited the program 6,105 times That works out to a little more than 58 times per child or approximately once a week. However, when we visit the program, the director tells us that some children only come once or twice and others are there every day. I believe this holds true for every program. Most see a core group of people several times or on a continuing basis Since the City funds preventive programs, this is exactly what you would want and expect to have happen Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. Unfortunately, 127 people could not be served by the agencies and were referred elsewhere. This is 64% more than were referred out in the first six months of 2000. However, only 13 unserved clients could not be referred to other services Approximately half of the total clients served live within the city limits. We have made three payments to the agencies. The fourth quarter will be made in November. On behalf of the United Way board, I want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process She has been a very valuable link between United Way and the City. With her leaving the City Council this year, we are looking forward to working with a new liaison person. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. Agency/Program Oly. Pen Boys Girls Clubs Mt. Angeles Club Diversified Resource Center Transitional Youth First Step Family Support Cntr Drop-In Healthy Families of CC Exchange Club Center Family Development Cntr DV/SA Lutheran Community Services Supervised Family Visits Olympic Community Action Adult Action Health Care Access Pen Com Mental Health Cntr Crisis Line Charitable Care 1 of 2 2001 City PA Funding $25,000 $10,000 $13,000 $25,000 $1,200 $8.OUO| $10,000 United Way of Cka|lanCounty City of Port Angeles Human Services Funding Jonuom- Juna 3001 Unduplicated Total Client Client Count 1 onta�ts 427| 36 352 26 34 105 6,105 3,623 ddaily 617 Port Unserved Angeles Clients Residents Referred 105 30 daily 301 379 2.O 272 241 40 6 2 Unserved 1 Clients .�m���edgu�ommws Not Referred l .Gmwmgauenuanm, 1U|Mma teens involved More parents nvoived Job clubs held 0 10 DD kids working |paents talk about kids O.Focildyuoegmwmg Classes, groups uhome 01 0 visiting progressing 31 0 Children adapting well 60 0 Abused childrens group established 1Parenting umn improved 01 Progress with non-custod |Porents Clients staying home and 251 1,081 17 161 3 healthy. Respite care 1003 meals provided 441 441 2931 D| O|4n md��myved 2821 1,9571 7| 721 '07- D|144 respite days Serenity House of CC Childcare at Commons YMCA Childcare /Day Camp Teen Scene Totals 2 of 2 1 United Way of Clallam County City of Port Angeles Human Services Funding January June. 2001 1 2001 Unduplicated Total City PA Client Client Funding Count Contacts Port Angeles Residents Unserved Unserved Clients Clients I Not Referred Referred 1 I I Kids are behaving better $9,8001 55 55 551 0 0 and cooperating more 30 -50% of families are $11,500 245 5,400 1 paying reduced rates $20.059 975 8.3401 1 120 teens part of leadership I group at Teen Scene $149,0601 3,3781 29,709 1,373 1271 13 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice October 15, 2001 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding Q3 Administrative Fee Q3 /lg. 14 Description R Description Amount Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $36,764.75 735.25 $37,500.00 q. a1cv UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice June 29, 2001 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q2 Human Services Funds Q2 Administrative Fee Description Amount $36,764.75 735.25 Total Due 114. <flj 1 le Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! o2.1W $37,500.00 March 1, 2001 To: Mayor Larry Doyle Port Angeles City Council members Mike Quinn, City Manager From. Patty Hannah Re: City of Port Angeles Human Services Funding Thank you again. RECEIVED MAR 0 2 2001 City of Port Angeles Unlbed Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the 2000 year end report from the agencies that received City of Port Angeles' Human Services funding The second column on the left, Total Contacts, gives the number of times an agency's clients were seen. The next column, Unduplicated Contacts, is the number of different individuals each funded program in the agency saw during 2000. For example, The Boys and Girls Club at Mt Angeles Terrace saw 230 different children a total of 11,340 times. That averages to 49 times per child. Since the Boys and Girls Club is open five days a week, we could infer that each child visited the club about once a week However, in our meetings with Club staff, we know that there is a core group of about 100 children who come every day and others who come less frequently. In looking at the programs, most see a core group of people several times or on a continuing basis. Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. If you look closely at the report, you'll notice that some agencies experienced steady and expected growth in client numbers from the first six months to the end of the year and others worked with about the same number throughout the year. Again, this mostly depends on the type of program You'll also notice that some agencies reported fewer clients for year end than they did at 6 months. I think this is a failure of our reporting form and we plan on changing the evaluation report this year. We want to ask more about what difference this program is making and not just concentrate on the numbers served. Overall, the programs funded by the City of Port Angeles reported having helped 7,047 different individuals 52,461 times. Less than 100 people could not be served by the agencies, and all of these were referred to another agency or service. Of the people seen, three quarters of them (5,063) live inside the city limits On behalf of the United Way board, 1 want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process. She is a very valuable link between United Way and the City. She is also involving Coucilwoman Lauren Erickson in the process. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. Your funds not only have a positive effect on those directly served, but also make the whole community safer and more inviting for everyone. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. q, 02,1 Co AGENCY Program Boys Girls Clubs Port Angeles Concerned Citizens Diversified Resource Center Residential Employment Support 6 mo 12 mo United Way of Clallam County City of Port Angeles Human Services Report --6/gigs Ending vane 2000 TOTAL UNDUPLICATED CONTACTS CONTACTS Seq RESIDENCE PA UNSERVED ETHNICITY GENDER CLIENTS Uninc (Native Not Forks Cnty Cauc Black (Amer Hisp Asian Other Fem Male Referred Referred 6 mo 8625 214 214 144 3 54 11 2 96 118 0 0 12 mo 11340 230 220 10 115 20 92 3 115 115 0 0 DD Advocacy 6 mo 8080 176 15 161 136 0 35 4 1 88 88 0 0 12 mo 5990 187 22 163 2 0 135 1 45 5 1 94 93 0 0 0 20 20 19 1 7 13 0 20 20 20 19 7 13 6 mo 46 8 38 0 41 3 2 13 33 12 mo 46 8 38 0 0 41 3 2 13 33 Family Planning Services Clinic Services 6 mo 1206 795 185 529 32 49 744 7 21 23 0 743 52 12 mo Community /Peer Education 6 mo 2417 2337 644 1773 2311 20 24 12 50 756 1661 3 submitted 6month report 12 mo 1385 1385 120 1105 100 60 286 1 39 0 0 0 640 745 First Step Family Support Center Drop -In Center 6 mo 1331 427 13 220 198 1 16 6 21 204 38 12 mo 3364 609 36 540 3 2 524 8 65 12 0 514 95 Page 1 United Way of ClaIlam County City of Port Angeles Human Services Report 16- Mer#ks- Ending Jape 2000 I UNSERVED AGENCY TOTAL UNDUPLICATED RESIDE ■10E ETF NICITY GEND ER CLIE■ TS CONTACTS CONTACTS Uninc Native Not Program Seq PA Forks Cnty Cauc Black Amer Hisp Asian Other Fem Male Referred Referred Healthy Families of ClaIlam County Exchange Club Safehome /Sexual Assault 6 mo 977 235 34 92 0 17 183 2 35 1 16 178 57 20 0 12 mo 2160 570 121 386 10 40 368 12 68 3 119 378 131 Olympic Community Action Adult Action Center 6 me 1039 19 2 15 0 2 19 10 9 30 4 12 mo 1194 19 3 14 0 3 19 10 9 29 Health Care Access 6 mo 116 98 7 66 0 4 57 2 2 1 36 46 52 submitted 6month report 12 mo 196 167 12 103 1 6 105 2 1 4 0 3 85 82 1 Peninsula Community Mental Health Crisis Line Charitable Care Serenity House Childcare Center YMCA Scholarships Youth at Risk TOTALS 6 me 3522 266 51 114 15 86 221 0 40 5 0 172 94 0 0 12 mo 6580 849 61 584 25 179 695 3 141 10 464 385 6 mo 408 408 63 226 43 115 0 0 2 1 6 254 142 0 0 12 mo 919 919 113 570 0 99 213 1 0 3 2 10 512 383 0 0 6 mo 1521 317 77 174 2 46 291 3 17 2 4 0 176 141 0 0 12 mo 3244 491 118 261 3 85 446 3 27 3 9 3 264 227 0 0 6 mo 56 56 0 55 1 42 4 10 0 0 0 24 32 0 0 12 mo 77 77 2 71 0 4 57 7 13 0 0 0 34 43 0 0 6 mo 12 mo 435 545 435 6 mo 8188 971 782 14 158 5 5 412 559 12 mo 15577 1043 30 988 2 991 12 37 2 1 366 677 6 mo 37,486 6,930 1,099 3,697 49 248 5,303 56 415 74 5 138 3,179 3,089 53 24 12 mo 52,461 7,047 646 5,063 146 488 4,014 70 531 47 132 16 3,496 3,031 29 0 Page 2 CONTRACT THIS CONTRACT is entered into this 4 of 001, between the City i4 of Port Angeles, Washington, hereinafter referred to as "City and United ay of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; 1 B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; q. a/14 C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 2001 budget calendar. 3. Comnensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services agencies. 4. Recordkeenine and Renortine. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, 2 including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, 3 B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY By•J //L/� it i By: 6 La a oyle /,7 Title 2 kd f- 14 ATTEST: ATTEST: Becky J. Upf4, Clerk/ Title: Qnlrur`vt. 13SrS4 APPROVED AS TO FORM: ?7,1/0/0 Craig D. Kitson, City Attorney F \AGREEMENTS &CONTRACTS \C99 UW January 18, 2001 4 (-11; City of Port Angeles Contract with United Way for Administration of 2001 Human Services Funds Agencv/Program Community Action Council Adult Action Center 6,500 15,000 8,000 Health Care Access 8,000 10,000 10,000 Diversified Resources Employment Support 7,500 No Request N/A Transition Youth Program 10,000 10,000 Activities Coordinator 4,500 No Request N/A Family Planning Clinic Services 1,000 No Request N/A Male Educator 19,500 No Request N/A First Step Drop -in Center 13,000 13,000 I 13,000 Health Families Exchange Club Center 12,000 25,000 25,000 Safehome /Sexual Assault 13,000 No Request N/A Lutheran Social Services Supervised Family Visits 0 1,200 1,200 Boys Girls Club West Side Club 7,500 Closed N/A Mt Angeles Club 13,000 30,000 25,000 Peninsula Community Mental Health Crisis Line 6,000 8,500 8,500 Charitable Care 5,000 8,500 5,000 Concerned Citizens DD Access /Advocacy 5,500 Peninsula Dispute Resolution Center 0 Pro Bono Attorneys I 0 I Serenity House Childcare 3,500 5,000 9,800 YMCA Scholarships 4,500 4,500 0 Teen Scene 16,550 20,000 20,059 Childcare/Day camp 0 7,000 11,500 Program Total 141,050 165,700 147,059 United Way Administration Fee 2% I 2,931 1 3,314 1 2,941 TOTAL UNITED WAY 149,481 I 169,014 I 150,000 2000 Allocation 2001 Request No Request 5,000 I 3,000 I Exhibit "A" Recommendation N/A 0 0 PLTS W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE February 8, 2001 Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. 1st Street Port Angeles, WA 98362 Re: 2001 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of February 6, 2001, the City Council approved the 2001 contract with United Way for the administration of the City's Human Services funds. Please sign both copies of the contract and return one fully executed copy to my attention at your earliest convenience. You need to know that, at the Council meeting, many kudos were directed your way for the ongoing assistance you have given the City with regard to this funding. Thank you! Sincerely yours, 42. Enclosures Becky J. Upton, CMC City Clerk/Management Assistant 321 EAST FIFTH STREET P. 0. BOX 1 150 PORT ANGELES. WA 98362 -0217 PHONE 360- 417 -4500 FAX 360- 417-4509 TTY 360- 417 -4645 E -MAIL. CITYMGR@CI.PORT-ANGELES.WA.US /(0 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice January 3, 2001 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2000 Human Services Q4 Administrative Fee Q4 1141. (fg71 Description Amount Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! 1 4.2 16 $36,637.50 732.75 $37,370.251 City of Port Angeles Human Services Funding April 2000 March 2001 Agency /Program Boys Girls Club PA West End Mt. Angeles Club Community Action Adult Action Health Care Access Concerned Citizens DD Access /Advocacy Diversified Industries Employment Support Residential Family Planning Clinic Services Middle School Education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Safe Home /Sexual Assault Peninsula Community Mental Health Crisis Line Charitable Care Serenity House Childcare at Family Village YMCA Scholarships Teen Scene/Youth at Risk Program Totals Administrative Fee GRANTS TOTAL Total Y21( Quarterly Date Paid Date Paid Date Paid Date Paid Payment 11-1A"O° 1 1-2.0-0O t0-14-00 $7,500 $1,875.00 $13,000 $3,250.00 $6,500 $1,625.00 $8,000 $2,000.00 $5,500 $1,375.00 23f /ag $7,500 $1,875.00 �3a l dc�7g /2G2o $4,500 $1,125.00 $1,000 $250.00 a�y3 $19,500 $4,875.00 $12,000 $3,000.00 $13,000 $3,250.00 $6,000 $1,500.00 $5,000 $1,250.00 $3,500 $875.00 $4,500 $1,125.00 134-8 $16,550 $4,137.50 $146,550 $36,637.50 $2,931 $732.75 $149,481 $37,370.25 Check Check Check Check /2339 18 P /2'10 121470 12618 0,3 123`7 ,LG19 1.7L(19 12.421 013,000 $3,250.00 1214` 1248 0 /24 42, la�J la3Lh /2`j /zCL4 (2 /2Gl3 aL/g3 1242S 11C 24 November 8, 2000 To: Mayor Larry Doyle Port Angeles City Council members Mike Quinn, City Manager From: Patty Hannah Re: City of Port Angeles Human Se Thank you again. RECEIVED NOV 0 9 2000 City o3 Poi t w ll ge�b S United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the six -month report from the agencies receiving City of Port Angeles' Human Services funding this year. The first column on the left, Total Contacts, gives the number of times their clients were seen. The next column, Unduplicated Contacts, is the number of different individuals each funded program in the agency saw in the first six months of 2000. For example, the Boys and Girls Club program in the housing development saw 214 different children a total of 8,625 times. That averages to 40 times per child. Since the Boys and Girls Club meets five days a week, we could infer that each child visited the Club more than once a week on average. In looking at the programs, most see a core group of people several times or on a continuing basis. Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. Overall, the programs funded by the City of Port Angeles helped 6,930 different individuals 37,486 times. Only 77 people could not be served by the agencies. This is one third less than the number unserved in the first six months of 1999. Of the people seen, approximately half, 3,483, live inside the city limits. We have made three payments to the agencies. The fourth quarter will be made in November. On behalf of the United Way board, I want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process. She is a very valuable link between United Way and the City. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. y. 2 /(o United Way of Clallam County City of Port Angeles Human Services Report 6 Months Ending June 2000 UNSERVED AGENCY TOTAL UNDUPLICATED RESIDE ■CE ETh NICETY GENDER CLIEI TS CONTACTS CONTACTS Uninc Native Not Program Seq PA Forks Cnty Cauc Black Amer Hisp Asian Other Fem Male Referred Referred Boys Girls Clubs Port Angeles 6 mo 8625 214 -Ca all 144 3 54 11 2 96 118 0 0 12 mo Concerned Citizens DD Advocacy 6 me 8080 176 15 161 12 mo Diversified Resource Center 136 0 35 4 1 88 88 0 0 Residential 6 mo ickl L011 20 20 19 1 7 13 0 20 12 me Employment Support 6 mo 46 8 38 0 41 3 2 13 33 12 mo Family Planning Services Clinic Services 6 me 1206 795 185 529 32 49 744 7 21 23 0 743 52 12 mo Community /Peer Education 6 mo 2417 2337 644 1773 2311 20 24 12 50 756 1661 3 12 mo First Step Family Support Center Drop -In Center 6 mo 1331 427 13 220 198 1 16 6 21 204 38 12 mo Page 1 United Way of Clallam County City of Port Angeles Human Services Report 6 Months Ending June 2000 I UNSERVED AGENCY TOTAL UNDUPLICATED RESIDE JCE ETF NICITY GEND ER CLIENTS CONTACTS CONTACTS Uninc Native Not Program Seq PA Forks Cnty Cauc Black Amer Hisp Asian Other Fem Male Referred Referred Healthy Families of Clallam County Exchange Club Safehome /Sexual Assault 6 mo 977 235 34 92 0 17 183 2 35 1 16 178 57 20 0 12 mo Olympic Community Action Serenity House Childcare Center YMCA Scholarships Youth at Risk TOTALS 6 mo 3522 266 51 114 15 86 221 0 40 5 0 172 94 0 0 12 mo Adult Action Center 6 mo 1039 19 2 15 0 2 19 10 9 30 4 12 mo Health Care Access 6 mo 116 98 7 66 0 4 57 2 2 1 36 46 52 12 mo Peninsula Community Mental Health Crisis Line 6 mo 408 408 63 226 43 115 0 0 2 1 6 254 142 0 0 12 mo Charitable Care 6 mo 1521 317 77 174 2 46 291 3 17 2 4 0 176 141 0 0 12 mo 6 mo 56 56 0 55 1 42 4 10 0 0 0 24 32 0 0 12 mo 6 mo 545 12 me 6 mo 8188 971 782 14 158 5 5 412 559 12 mo 6 mo 37,486 6,930 1,313 3,483 49 248 5,303 56 415 74 5 138 3,179 3,089 53 24 12 mo Page 2 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice 10/4/00 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles, WA 98362 3rd Quarter Human Services Funding 3rd Quarter Administrative Fee Description Amount Total Due 11 4 a'( 1 10-5 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $36,637.50 $732.75 $37,370.25 City of Port Angeles Human Services Funding April 2000 March 2001 Agency /Program Boys Girls Club PA West End Mt. Angeles Club Community Action yAdult Action 'Health Care Access Concerned Citizens DD Access /Advocacy Diversified Industries Employment Support Residential Family Planning Clinic Services Middle School Education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Safe Home /Sexual Assault Peninsula Community Mental Health Crisis Line Charitable Care Serenity House Childcare at Family Village YMCA Scholarships Teen Scene/Youth at Risk Program Totals Administrative Fee Total Y2K Quarterly Payment $7,500 $1,875.00 $13,000 $3,250.00 $6,500 $1,625.00 $8,000 $2,000.00 $5,500 $1,375.00 /23`f/ ia`IT7 $7,500 $1,875.00 $4,500 $1,125.00 03ya $1,000 $250 00 p313 $4,875.00 $13,000 $3,250.00 /23`1 `1 (24 $12,000 $3,000.00 /a34 a`{i1 $13,000 $3,250.00 $6,000 $5,000 $3,500 $1,500 00 $1,250.00 $146,550 $36,637.50 $2,931 $732 75 GRANTS TOTAL $149,481 $37,370.25 Date Paid Date Paid Date Paid Date Paid q -1-Jfm° Check Check Check Check 12339 /a /23bo I 2L17( /L1 79 $875.00 /23117 i48/3 $4,500 $1,125.00 2,14-1./ $16,550 $4,137 50 11( 7/5/00 OF CLALLAM COUNTY P0 BOX 937 102 1/2 E FIRS1 STREET 457-3011 Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 TOTAL DUE PAYMENTS PAYMENT 19_ PLEDGE NOW TO DATE SCHEDULE THANK YOU FOR YOUR PLEDGE TO THE UNITED WAY OF CLALLAM COUNTY Q2 Human Services Funding $36,637.50 Administrative Fee 732.75 $37,370.25 114. Ica/ PORT ANGELES WASHINGTON 98362 PLEASE RETURN THIS S A EMENT WITH YOUR PAYMENT A ANNUAL PAYMENT QUARTERLY PAYMENTS S SEMI ANNUAL PAYMENTS M MONTHLY PAYMENTS A vt City.of Port Angeles Human.Services Funding April 2000 March 2001 Agency /Program Boys Girls Club PA West End Mt. Angeles Club Community Action Adult Action Health Care Access Concerned Citizens DD Access /Advocacy Diversified Industries Employment Support $7,500 $1,875.00 /a3ga Residential $4,500 $1,125.00 Family Planning Clinic Services Middle School Education First Step Family Support Center Drop -In Center $13,000 $3,250.00 /a3q Healthy Families Exchange Club Center Safe Home /Sexual Assault Peninsula Community Mental Health Crisis Line Charitable Care Serenity House Childcare at Family Village YMCA Scholarships Teen Scene/Youth at Risk $7,500 $1,875 00 2339 $13,000 $3,250.00 $6,500 $1,625.00 la3o $8,000 $2,000.00 $5,500 $1,375.00 /23`f/ $1,000 $250.00 /a3 $19,500 $4,875.00 $12,000 $3,000.00 1a3VC $13,000 $3,250.00 $6,000 $1,500.00 123qt. $5,000 $1,250.00 $3,500 $875.00 $4,500 $16,550 Program Totals $146,550 $36,637.50 Administrative Fee $2,931 $732 75 GRANTS TOTAL $149,481 $37,370.25 Total Y2K Quarterly Date Paid Date Paid Date Paid Date Paid Payment 1frof -oo Check Check Check Check $1,125 /34-8 $4,137.50 May 30, 2000 Thank you again. To. Mayor Larry Doyle Port Angeles City Council members Mike Quinn, City Manager From: Patty Hannah Re: City of Port Angeles Human Serfs Funding United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice* (360) 457.3011 Fax (360) 457.0529 Enclosed is the 1999 year end report from the agencies that received City of Port Angeles' Human Services funding The second column on the left, Total Contacts, gives the number of times an agency's clients were seen. The next column, Unduplicated Contacts, is the number of different individuals each funded program in the agency saw during 1999. For example, Community Action Council's Adult Action program saw 23 different people a total of 1,928 times. That averages to 83 times per person. Since the Adult Action program meets three times a week, we could infer that each client visited the program once or twice a week on average. On the other hand, Family Planning's clmic saw 1,102 people 1,799 times, meaning approximately half the clients received services once during the year and half received services twice. This is to be expected from a clinic service. In looking at the programs, most see a core group of people several times or on a continuing basis. Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. If you look closely at the report, you'll notice that most agencies experienced steady and expected growth in client numbers from the first six months to the end of the year. One exception, however, is the YMCA's child care program It appears to me that they included Summer Camp participants in their child care program for the second half of the year. Overall, the programs funded by the City of Port Angeles helped 11,856 different individuals 82,780 times Only 263 people could not be served by the agencies, and of these, only 8 could not be referred to another agency or service. Of the people seen, just over half, 7,987, live inside the city limits and only 37 were former Rayonier employees. In the year 2000 we are not keeping Rayonier statistics. On behalf of the United Way board, I want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process. She is a very valuable link between United Way and the City. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. <1.,V UNSERVED AGENCY TOTAL UNDUPLICATIL RESIDE NICE ETF NICITY GEND ER RAYONIER CLIEP'TS CONTACTS CONTACTS Uninc Out of Native EMP Not Program Seq PA Forks County County Cauc Black Amer Hisp Other Fem Male Referred Referred Community Action Council Adult Action Center 6 mo 972 24 2 18 0 4 0 24 0 0 0 0 17 7 0 11 2 12 mo 1928 23 2 16 0 5 23 15 8 28 6 Health Care Access Senior Nutrition Concerned Citizens DD Advocacy Diversified Industries Residential Employment Support Family Planning Services United Way of Clallam County City of Port Angeles Human Services Report 1999 6 mo 180 139 15 58 5 4 57 74 1 1 1 62 77 62 0 12 mo 262 202 32 116 6 8 100 111 2 1 2 86 98 104 6 mo 8209 140 61 37 14 28 80 18 42 82 46 12 mo 24381 285 120 83 23 59 165 100 6 mo 8200 202 15 126 23 4 31 155 0 36 6 5 105 97 12 mo 7000 215 38 177 159 0 49 5 2 114 101 0 0 6 mo 21 21 21 21 15 6 12 mo 41 41 41 40 1 13 28 6 mo 85 55 6 41 0 8 50 0 3 2 0 21 34 0 12 mo 62 6 48 0 8 57 3 2 25 37 Clinic Services 6 mo 849 632 158 423 38 13 572 10 19 13 18 632 12 mo 1799 1102 276 738 66 22 997 17 33 22 33 1102 Community Education 6 mo 3806 921 230 617 55 19 833 14 28 19 27 691 230 12 mo 6353 1965 501 1347 77 40 1778 29 59 39 60 1100 865 Middle School Education 6 mo 4341 240 60 161 14 5 217 4 7 5 7 144 96 12 mo 828 505 126 341 20 18 457 8 15 13 12 222 283 Page 1 5 AGENCY Program First Step Family Support Center Drop -In Center 6 me 1406 872 22 341 0 1 342 2 15 5 321 43 12 mo 2822 565 37 516 1 5 6 522 6 25 11 1 469 96 Healthy Families of Clallam County Exchange Club 6 mo 2299 294 46 156 2 90 253 3 36 2 0 197 97 2 0 0 12 mo 3656 420 58 197 4 161 370 3 43 3 1 278 142 2 Safehome /Sexual Assault 6 mo 1254 325 38 168 1 9 284 4 26 9 2 227 98 2 30 12 me 1981 658 88 528 9 33 567 11 69 9 2 448 210 0 42 0 Sexual Abuse Treatment 6 mo 7 35 4 22 0 9 32 2 0 0 1 35 0 2 8 12 mo 1198 67 17 44 0 6 55 1 9 0 2 64 3 2 14 0 Intensive Outpatient 6 mo 1864 212 47 142 23 0 199 1 8 1 3 67 145 34 0 0 12 mo 3779 87 10 74 3 0 76 1 8 2 48 39 9 0 0 Lutheran Social Services Parent Line Peninsula Community Mental Health Crisis Line Charitable Care United Way of Clallam County City of Port Angeles Human Services Report 1999 UNSERVED TOTAL UNDUPLICAT D RESIDE JCE ETHNICITY GEND ER RAYONIER CLIEP'TS CONTACTS CONTACTS Uninc Out of Native EMP Not Seq PA Forks County County Cauc Black Omer Hisp Other Fem Male Referred Referred 6 mo 2393 1655 119 594 28 797 (Jeffers( '1 Co.) 1489 166 12 mo 2567 2413 499 1579 81 408 2326 241 6 me 545 46 363 104 20 257 288 242 280 12 mo 954 108 582 165 357 1 0 1 595 502 420 0 0 6 mo 4172 448 96 259 3 78 12 413 6 22 6 1 194 254 0 0 12 mo 4023 504 118 284 3 77 469 2 23 7 3 251 253 0 0 Page 2 AGENCY Program Peninsula Dispute Resolution Cente Dispute Resolution Services 6 mo 12 mo Pro Bono Lawyers 6 mo 12 mo Serenity House Family Shelter Childcare 6 mo 12 mo YMCA Scholarships Child Care Summer Camp Teens TOTALS 6 mo 12 mo 6 mc 6 mc 12 mo TOTAL UNDUPLICATID CONTACTS CONTACTS Seq 755 392 34 1674 881 130 538 315 22 1948 785 110 525 384 43 260 26 7 48 292 8 64 18 2 209 175 951 716 77 430 46 30 133 529 29 126 30 2 393 324 309 553 5916 86 12 mo 6137 240 2 235 0 3 6 mo 562 112 12 mo included with C hild Care? United Way of Clallam County City of Port Angeles Human Services Report 1999 RESIDE ■CE 10113 808 20193 1115 10 1100 ETh NICITY Uninc Out of Native PA Forks County County Cauc Black Amer Hisp Other 145 11 101 374 1 11 5 1 188 204 294 27 188 809 2 34 17 4 433 428 119 8 84 82 224 4 30 4 53 219 96 339 20 234 82 593 16 67 10 99 529 256 86 3 2 6 mo 52,282 7,785 908 3,559 229 548 1,007 4,855 64 358 72 509 5,156 2,322 35 99 2 12 mo 82,780 11,856 2,144 7,987 368 1,413 196 7,821 105 591 132 895 8,417 3,922 2 255 8 Page 3 85 1 41 45 218 1 14 0 7 124 116 107 2 3 41 71 675 17 110 6 322 486 914 15 176 4 6 485 630 UNSERVED GENDER RAYONIER CLIENTS EMP Not Fem Male Referred Referred 7 24 0 19 1 2 26 0 152 1 0 472 0 876 0 13 1 1 0 0 CONTRACT THIS CONTRACT is entered into this l ay of 2000, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35 A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; 1 C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 2000 budget calendar. 3. Comnensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services agencies. 4. Recordkeening and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify 2 e• and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome 3 r. ATTEST: A \C99 UW applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES Becky J. U.�?�n, '4ity C1e APPROVED AS TO FORM: 'd &:t) rang D. Knutson, City Attorney UNITED WAY By: Title c-�oZ Title: Ati r s J- 4 ATTEST: Agency /Program Boys Girls Club PA West End Mt. Angeles Club United Way of Clallam County 1998 2000 City of Port Angeles Human Services Funding 1998 P A 1999 P.A. 1999 1999 P.A. 2000 P.A 2000 2000 P.A. 2000 Allocation United Way United Way Recorinmend. Request United Way Recommend United Way Request Allocation Request Allocation $9,100 $20,000 $5,000 $7,500 $7,750 $7,500 $15,000 $7,500 $13,000 Community Action Adult Action $7,700 $22,000 $4,100 $4,800 $15,000 $6,500 Health Care Access $7,700 $18,000 $6,500 $7,500 $10, 000 $8,000 Senior Nutrition $3,500 $15,000 $4,000 $4,000 Concerned Citizens DD Access /Advocacy $7,600 $11,000 $1,500 $5,500 $10,000 $5,500 Diversified Industries Employment Support $3,000 $12,500 $5,000 $7,500 $7,500 $7,500 Residential $1,250 $8,000 $1,500 $4,500 $4,500 $4,500 Family Planning Clinic Services $1,800 $2,000 $0 $2,000 $5,000 $1,000 Community Education $1,900 $11,100 $6,000 $1,800 $3,000 $0 Middle School Education $400 $2,100 $1,200 $400 $32,000 $19,500 Male Educator First Step Family Support Center Drop -In Center $7,700 $13,000 $0 $13,000 $13,000 $13,000 Healthy Families Exchange Club Center $1,500 $8,500 $4,000 $3,000 $13,000 $12,000 Safe Home /Sexual Assault $13,600 $22,100 $4,000 $13,600 $13,000 $13,000 Sexual Abuse Treatment $1,000 $10,500 $5,600 $4,050 $0 $0 Intensive Outpatient $0 $9,500 $5,000 $4,000 $0 $0 i ea Lutheran Social Services Counseling $250 $4,500 $1,800 $0 $0 $0 Parent Line $750 $15,200 $5,250 $1,200 $1,000 $0 Drug Court support $600 $0 o' Agency /Program United Way of Clailam County 1998 2000 City of Port Angeles Human Services Funding 1998 P A 1999 P A 1999 1999 P A 2000 P.A 2000 2000 P.A 2000 Allocation United Way United Way Recommend, Request United Way Recommend. United Way Request Allocation Request Allocation Peninsula Community Mental Health Crisis Line $5,800 $15,000 $6,100 $6,000 $6,000 $6,000 Older Adults $3,100 $15,000 $5,000 $0 $5,000 $0 Charitable Care $2,500 $40,000 $20,000 $5,000 $6,000 $5,000 Peninsula Dispute Resolution Center $2,500 $9,400 $2,500 $2,500 $4,000 $0 Pro Bono Lawyers $2,000 $11,000 $4,000 $2,500 $0 $0 Serenity House Single Adult Shelter $0 $18,950 $6,000 $0 Family Shelter Services $0 $9,290 $5,000 $1,000 $6,500 $0 Childcare at Family Village n/a $25,243 $6,500 $2,000 $3,500 $3,500 YMCA Camp $2,200 $6,200 $2,000 $2,200 $0 $0 Special Needs /DD $0 $1,600 $550 $800 $0 $0 Scholarships $4,500 $10,500 $3,000 $4,500 $8,000 $4,500 Childcare $2,200 $6,200 $2,000 $4,200 $7,000 $0 Teen Scene/Youth at Risk $4,500 $19,500 $7,500 $15,000 $20,000 $16,550 Youth Sports $0 $5,900 $1,700 $0 $4,000 $0 Program Totals $98,050 $398,783 $132,300 $137,550 $210,350 $146,550 United Way $1,961 $2,151 $2,931 GRANTS TOTAL $100,011 $139,701 $149,481 1 P January 20, 2000 CITY MANAGER'S OFFICE W A S H I N G T O N U.S.A. Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. 1st Street Port Angeles, WA 98362 Re: 2000 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of January 18, 2000, the City Council approved the contract with United Way for the distribution of the City's human services funds for the year, 2000. Enclosed for your file is a fully executed copy of the contract. As in the past, please forward your quarterly invoices to my attention, Thanks for your assistance. We look forward to another fine year of working with United Way! Sincerely yours, Becky J. Up n, CMC City Clerk/Management Assistant Enclosure 321 EAST FIFTH STREET P. 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE: 360-417 -4500 FAX 360- 417 -4509 TTY- 360-417 -4645 E-MAIL CITYMGR @CI.PORT- ANGELES.WA.US W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE December 22, 1999 Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. 1st Street Port Angeles, WA 98362 Re: 2000 Contract for Administration of City's Human Services Funds Dear Patty: Enclosed are two (2) copies of the proposed contract between the City of Port Angeles and United Way for the distribution of the City's human services funds for the year, 2000. PIease sign both copies of the contract and return them to my attention at your earliest convenience. I can then proceed to take the contract to the City Council for approval. Thanks for your assistance, and our best wishes to you for a happy holiday season! Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant Enclosures 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE 360- 417 -4500 FAX: 360- 417 -4509 TTY 360- 417 -4645 E -MAIL: CITYMGR@a CI.PORT- ANGELES WA.US G \EXCHANGE \CNCLPKT\COUNC[L WPT CITY COUNCIL MEMO S W A S H I N G T O N U.S.A. DATE: January 18, 2000 TO: MAYOR DOYLE AND CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant 1u' SUBJECT: Contract with United Way for Administration of City of Port Angeles 2000 Human Services Funds Summary: As part of the City's budget process, Deputy Mayor McKeown worked with United Way to determine the recommended level of City funding to various social service agencies. The City Council has reviewed and approved the itemized list of recommended allocations, and it is timely to approve a contract with United Way to administer those funds. Recommendation: That the City Council authorize the Mayor to sign the contract with United Way for the administration of the City's 2000 Human Services funds. Background Analysis: Approximately six years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 2000 and, similar to previous agreements, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. The level of Human Services funding for 1999 was $139,701, inclusive of the fee to cover administrative costs. For the year 2000, the total commitment has been increased to $149,481. A. :J October 8, 1999 To: Mayor Gary Braun Port Angeles City Council m,eers Mike Quinn, City M From: Patty Hannah ,d� Re: City of Port Angel uman rvices Funding 0 Unibed Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the six -month report from the agencies receiving City of Port Angeles' Human Services funding this year. The first column on the left, Total Contacts, gives the number of times their clients were seen. The next column, Unduplicated Contacts, is the number of different individuals each funded program in the agency saw in the first six months of 1999. For example, Community Action Council's Adult Action program saw 24 different people a total of 972 times. That averages to 40 times per person. Since the Adult Action program meets three times a week, we could infer that each client visited the program twice a week on average. In looking at the programs, most see a core group of people several times or on a continuing basis. Since the City funds preventive programs, this is exactly what you would want and expect to have happen. Continuing involvement by the clients is one measure that the program is establishing relationships and is able to affect change. Overall, the programs funded by the City of Port Angeles helped 7,785 different individuals 52,282 times. Only 101 people could not be served by the agencies. This is one third the number unserved in the first six months of 1998. Of the people seen, approximately half, 3,559, live inside the city limits and only 35 were former Rayonier employees, half as many as in the first half of 1998. We have made three payments to the agencies. The fourth quarter will be made in November. On behalf of the United Way board, I want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process. She is a very valuable link between United Way and the City. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. Thank you again. Concerned Citizens Diversified Industries Residential Employment Support Family Planning Services United Way of Clallam County City of Port Angeles Human Services Report 1998 UNSERVED AGENCY TOTAL UNDUPLICAT D RESIDE VCE ETI- NICITY GEND ER RAYONIER CLIEt• TS CONTACTS CONTACTS Uninc Out of Native EMP Not Program Seq PA Forks County County Cauc Black Amer Hisp Other Fem Male Referred Referred Community Action Council Adult Action Center 6 mo 972 24 2 18 0 4 0 24 0 0 0 0 17 7 0 11 2 12 mo Health Care Access 6 mo 180 139 15 58 5 4 57 74 1 1 1 62 77 62 0 12 mo Senior Nutrition 6 mo 8209 140 61 37 14 28 80 18 42 82 46 12 me DD Advocacy 6 mo 8200 202 15 126 23 4 31 155 0 36 6 5 105 97 12 mo 6 mo 21 21 21 21 15 6 12 mo 6 mo 85 55 6 41 0 8 50 0 3 2 0 21 34 0 12 mo Clinic Services 6 mo 849 632 158 423 38 13 572 10 19 13 18 632 12 mo Community Education 6 mo 3806 921 230 617 55 19 833 14 28 19 27 691 230 12 mo Middle School Education 6 mo 4341 240 60 161 14 5 217 4 7 5 7 144 96 12 mo Page 1 5 AGENCY Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County Exchange Club 6 mo 2299 294 46 156 2 90 253 3 36 2 0 197 97 2 0 0 12 mo Safehome /Sexual Assault 6 mo 1254 325 38 168 1 9 284 4 26 9 2 227 98 2 30 12 me Sexual Abuse Treatment 6 mo 7 35 4 22 0 9 32 2 0 0 1 35 0 2 8 12 mo Intensive Outpatient 6 mo 1864 212 47 142 23 0 199 1 8 1 3 67 145 34 0 0 12 mo Lutheran Social Services Parent Line 6 mo 2393 1655 119 594 28 797 1489 166 12 mo Jeffersoi i Peninsula Community Mental Health Crisis Line Charitable Care United Way of Clallam County City of Port Angeles Human Services Report 1998 UNSERVED TOTAL UNDUPLICAT D RESIDE VCE ETF NICITY GEND ER RAYONIER CLIEP'TS CONTACTS CONTACTS Uninc Out of Native EMP Not Seq PA Forks County County Cauc Black Amer Hisp Other Fem Male Referred Referred 6 mo 1406 872 22 341 0 1 342 2 15 5 321 43 12 mo 6 mo 545 46 363 104 20 257 288 242 280 12 mo 6 mo 4172 448 96 259 3 78 12 413 6 22 6 1 194 254 0 0 12 mo Page 2 .a t Peninsula Dispute Resolution Cente YMCA Scholarships 6 mo 309 12 mo 3hdd Care 6 mo 5916 86 12 me Summer Camp 6 mo 562 112 12 mo Youth at Risk 6 mo 10113 808 12 mo TOTALS United Way of Clallam County City of Port Angeles Human Services Report 1998 UNSERVED AGENCY TOTAL UNDUPLICAT D RESIDE JCE ETI- NICITY GENDER RAYONIER CLIENTS CONTACTS CONTACTS Uninc Out of Native EMP Not Program Seq PA Forks County County Cauc Black Amer Hisp Other Fem Male Referred Referred Dispute Resolution Services 6 mo 755 392 34 145 11 101 374 1 11 5 1 188 204 7 24 0 12 mo Pro Bono Lawyers 6 mo 538 315 22 119 8 84 82 224 4 30 4 53 219 96 2 26 0 12 mo Serenity House Family Shelter Childcare 6 mo 525 384 43 260 26 7 48 292 8 64 18 2 209 175 0 472 0 12 mo 86 6 mo 52,282 7,785 908 3,559 229 548 1,007 4,855 64 358 72 509 5,156 2,322 35 99 2 12mo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 3 13 85 1 41 45 1 107 2 3 41 71 1 675 17 110 6 322 486 4 CONTRACT THIS CONTRACT is entered into this /*day of 1 1999, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2 United Way is willing and able to allocate, administer, anu distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council, C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation, D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy, a/0 E Maintain separate accounting and auditable fiscal records for City funds; F Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2 Duration of Contract. The performance of United Way shall be commensurate with the City's 1999 budget calendar. 3 Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed B The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 4. Recordkeepine and Renortinv United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter Each semi -annual report will be due with the 2nd and 4th quarter reports. 5 Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof L 6. Breach A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 7 Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin 3 8 Entire Contract The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES By C cs e By: Gary I raun, 4)1 yor ATTEST: Becky J. n, pity Cle APPROVED AS TO FORM: Craig D. I rtson, City Attorney A \C99 UW UNITED WAY 1Z P PQ(ahi t 4 ATTEST C27-e-ce erJ 47 -a i/ Title: q-4c 49 City of Port Angeles 1999 Human Services Grant Total 1995 P.A. 199 P.A. United Agenvyirrogram All0eatinu Way Request 1999 V.A.< Approved Community Aednn Connell Adult Action Center 7,700 I 22,000 4,800 Health Care Access 7,700 18,000 7,500 RSVP (Retired Senior In Kind In Kind Volunteer Program) Senior Nutrition 3,500 I 15,000 4,000 Concerted Citi*ens Or Special Children DD Access /Advocacy I 7,600 I 11,000 5,500 Diversified Industries Employment Support 3,000 12,500 I 7,500 Residential 1,250 I 8,000 I 4,500 Family Planning Services Clinic Services 1 1,800 I 2,000 I 2,000 Community Education 1,900 11,100 I 1,800 Middle School Education 400 I 2,100 400 First step Family Support Center Drop Center 7,700 I 13,000 13,000 Real Families Exchange Club Center 1,500 I 8,500 I 3,000 Safehome /Sexual Assault I 13,600 22,100 13,600 Intensive Outpatient 1 0 I 9,500 4,050 Challenge to Change N/A 6,600 0 Sexual Abuse Treatment 1,000 10,500 4,000 Lutheran Soda! cervices Counseling 250 4,500 0 Parent Lme I 750 15,200 1 1,200 Agefty/PrOgrain Total 1998 PEA. ,Iaeatn West -dad j''4 9,100 0 0 Boys /Girls Club Peninsula Community Mental Realty Crisis Line 5,800 I 15,000 I 6,000 Older Adults 3,100 15,000 0 Charitable Care 2,500 40,000 5,000 Peninsula Dispute 2,500 9,400 2,500 Resolution teeter Pro E ti Attorneys 2,000 11,000 2,500 Salvation Army In Kind 47,700 In Kind amergeutyAssist, Serenity Row I Family Shelter Serv. 0 9,290 1,000 Childcare N/A I 25,243 2,000 YMCA Youth Sports 0 I 3,400 I 0 Camp 0 6,200 2,200 Special Needs/DD 0 1,600 800 Scholarships 4,500 10,500 4,500 Youth at Risk 4,500 19,500 0 Childcare I 0 6,200 I 4,200 Summer Camp /Child 4,400 N/A 0 Care PROGRAM T(ITAT. I 98,050 411,633 I 107,550 United Way 1,961 2,151 Administration Fee 2% GRANT TOTAL I 100,011 I I 109,701 I 2 1999 PA. 84 United. Way Request 1199 -4 Approyed W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE January 21, 1999 Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. lit Street Port Angeles, WA 98362 Re: 1999 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of January 19, 1999, the City Council approved the attached contract with United Way for the administration of the City's 1999 Human Services funds. Please sign both copies of the contract and return one fully executed copy to my attention. As always, the City looks forward to another fine year working with the United Way! Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant Enclosure 321 EAST FIFTH STREET P. 0. BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE: 360- 417 -4500 FAX: 360-417 -4509 TTY: 360 -417 -4645 E-MAIL: CITYMGR @CI.PORT- ANGELES.WA.US Attachment PO T N IELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: January 19, 1999 TO: MAYOR BRAUN AND CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT: Contract with United Way for Administration of City of Port Angeles 1998 Human Services Funds Issue: United Way administers the City's Human Services funds and, as such, it is necessary to execute an agreement between the City and United Way. Recommendation: City Council authorize the Mayor to sign the contract with United Way for the administration of the City's 1999 Human Services funds. Summary: As part of the City's budget process, Councilmember McKeown worked with United Way to determine the recommended level of City funding to various social service agencies. The City Council has reviewed and approved the itemized list of recommended allocations, and it is timely to approve a contract with United Way to administer those funds. Background/Analvsis: Approximately five years ago, the City contracted with the United Way to administer the City's Human Services funds. United Way will again be administering these funds in 1999 and, similar to previous agreements, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. The level of Human Services funding for 1998 was $100,011, inclusive of the fee to cover administrative costs. For the year 1999, the total commitment has been increased to $109,701. ..r a Page 1 4 3 Agency/Ptogram Community Action Council Adult Action Center Health Care Access RSVPtRetued Senior Volunteer Program Senior Nutrition Diversified Industries Employment Support Residential Family Planning Services Cknic Servioes Community Education Middle School Education First Steep Family Support Center Drop -In Center City of Port Angeles 1999 Human Services Grant Total 1998 PA 7,700 7,700 18,000 In Kind 3,500 Concerned Citizens for Special Children DD Access/Advocacy 7,600 3,000 1,250 1999 PA and United Way ReQUag 22,000 1999 United Way PA Atli 'Recommendation !n Kind 15,000 4,000 4,000 11,000 1,500 5,500 12,500 5,000 e 7,500 t,50O 4,500 8,000 ,Y 1,800 2,000 aY n!a t. 2,000 f. 1,900 1 1; 00 9,000 1,800 400 2,100 1,200 400 7,700 13,O00 Ma a 13,000 4,100 4,800 Provides services to 21 adults Enables adults to stay at home instead of an extended care facility Also, allows caregivers a "break°. 10O% PA clients. 6,500 7,500 Program for those without health/dental insurance and not on welfare-ex., low income self employed. Dr /Dentist provides service. This provides supplies City provides office space_and telephone servvices. Funding is restricted to purchased Meal On Wheels food. Organization is neutral and objective and is doing a tremendous job. Program assists with clients personal finances. Diversified Industries and and Peninsula Mental Health refers clients here. Not X 20 25 youth are served to receive vocational training The program continues the interaction with the clients through summer ie while not in public school. 60% of $145,00 program are PA clients. Subsidizes K low income in need of pap smears annual exams. The high school p.g. rate is now below national and state average. High United Way priority. 4 See above. High United Way priority. Is very effective and is k run efficiently. N a Page 2 AstaacyiEroaram Healthy Families Exchange Club Center SafehomelSexual Assult Intensive Outpatient Challenge to Change Sexual Abuse Treatment Lutheran Social Services Counseling Parent Line West -end PA Boys /Girls Club Older Adults Charitable Care Peninsula Dispute Resolution Ctr. City of Port Angeles 1999 Human Services Grant Peninsula Community Mental Health Crisis Line Tota11998 1999 PA and PA United Way Allocation Est 1,500 c 8,500 1 13,600 22,100 0 9,500 n/a 6,600 1,000 x 10,500 250 4,500 750 15,200 9,100 0 5,800 15,000 3,100 `Y 15 7000 2,500 40,000 2,500 a 9,400 1999 United Way PA Allocation Recommendation 2,500 1 5, 600 NABS 4,000 3,000 Broad spectrum of child abuse services includes home visitation to families, and parental instruction. 4,000 13,600 .High School programs: date rape, anger, violence reduction: and partnering with YMCA to provide a counselor at the Teen Scene. Assist women, children and men who are escaping_ abusive situations. 4,050 DSHS believes the smatest money they can spend. (Alocholism Sexualy assult and abuse.) Participants must be in a 12 Step or other support group. In home support services parenting groups are in included. 2 yr program. 0 _It Low income or indigents who abuse alcohol or drugs but are riot considered addicts. Has had a DUI, Yi spouse or employer pointed out there is a problem 4,000 5,000 1,800 5,250 s z 1,200 0 6,000 0 Funding is for Workin _poor" families. Recruit child care providers; give instruction; and 7 assist with their licensing. City is funding through special grant 6,100 t Mental Health professional on staff offers increased services Reports are extremely encouraging. There were over 460 calls during 1996' Leading cause of death in Clallam Cty in last 5 yrs is suicide. 5,000 0 Retired adults who have lost contact with society. Many times after the death of a spouse.__ 20,000 5,000 Kids 8 families without funds for mental health services. Medical coupons no longer available 2,500 L 2,500 Excellent program; most of the mediation is with families that are divorcing. a. Page 3 City of Port Angeles 1999 Human Services Grant Tota11998 1999 PA and i '1999 PA United Way United Way PA Allocation i Rawest Alidizatian 13scamrnec4alica Notes 11 COO Pup Bono Attorneys 2,000 4 4,000 2,500 Excellent program; however does not directly reflect 24,000? In Kind r., ----t: 5,000 1,000 6,500 2,000 Salvation Anny Emergency Assist In Kind 47,700 Serenity House 1 (0 U) t c.-:. Family Shelter Services 0 9,290 Childcare ilia 25,243 to s ss 1 YMCA 1,700 'i 0 3,400 0 Youth Sports Camp 0 L 6,200 1 2,cibb ti 220 Special Needs/DD i 0 1600 -A'.• 560 ..600 Scholarships -k 4,500 10;600 t- 3,000 4,500 Youth at Risk 4,500 t 19,500 7,500 V 0 Childcare 0 6,200 2,000 4,200 Summer Camp/Child Care 4.400 t n/a t' 0 t- 411,633 -3 Program Total 96 '?3, ca ;.z.: 107,550 41. United Way Administration Fee 2% i 1,961 2151_ '-4 k".; Grant Total i. IQS.701 10 1).0.11 L' 0: September 24, 1998 Thank you again. RECEIVED SEP 2 8 1998 tail( of run i(( Angeles To: Mayor Gary Braun Port Angeles City Council members Patrick Ibarra, City Manager From: Patty Hannah Re: City of Port Angeles Human ervices Funding 0 United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the six -month report from the agencies which are receiving City of Port Angeles Human Service funding this year. The first column on the left, Total Contacts, gives the number of times their clients were seen. The next column, Unduplicated Contacts, is the number of different individuals each funded program in the agency saw in the first six months of 1998. For example, the Boys and Girls Club's West End program saw 47 different people with a total of 1,800 contacts. That averages to 38 times per individual. As you can see, some agencies see a fewer number of people many times and others see more people but fewer times per individual. Generally, it depends on the type of program being offered. A drop -in program, such as the Boys and Girls Club, will tend to have a core group which returns over and over. By contrast, the counseling program at Lutheran Social Services saw 51 people twice, on average. Overall, the programs funded by the City of Port Angeles helped 7,391 different individuals 63,303 times. However, another 354 people could not be served by the agencies. Most were referred elsewhere, but not everyone. Over half the people seen, 4,216, live inside the city limits and 61 individuals were former Rayonier employees. I am also enclosing the payment schedule. We have made the February, May and August payments to the agencies. The fourth quarter will be paid in November. On behalf of the United Way board, I want to express our support for the City's funding of human services and for Councilwoman Cathy McKeown's dedication to the allocation process. She has been a very valuable link between United Way and the City. Your leadership in providing for human services shows our citizens your concern for everyone in our city, including those people experiencing difficulties in their lives. United Way is pleased to have this relationship with the City. We encourage your continued support and look forward to working with you. If you have any questions or concerns regarding this report, please feel free to call on me. aft{' AGENCY Program Boys Girls Clubs Port Angeles West End 6 mo 1800 47 40 7 38 5 2 2 25 22 0 0 0 12 mo Community Action Council Adult Action Center 6 me 1110 21 3 15 0 3 21 15 6 0 2 3 12 mo Health Care Access 6 mo 162 123 16 93 9 5 115 1 1 5 1 60 63 0 12 mo Senior Nutrition 6 mo 21628 829 204 464 63 98 547 0 47 3 232 558 208 12 mo Concerned Citizens DD Advocacy Diversified Industries Residential Employment Support Family Planning Services United Way of Clallam County City of Port Angeles Human Services Report 6 Months Ending June 1998 UNSERVED TOTAL UNDUPLICATED RESIDE JCE ETh NICITY GEND ER RAYONIER CLIENTS CONTACTS CONTACTS Uninc Native EMP Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred 6 mo 13920 58 5 43 10 12 mc Page 1 52 5 1 22 36 0 0 58 6 mo 20 20 20 19 7 13 12 mo 6 ma 80 68 3 65 63 3 2 14 54 0 8 4 12 me Clinic Services 6 mo 930 775 174 475 38 44 653 5 11 37 25 731 44 12 mc Community/Peer Education 6 mo 3124 859 147 612 558 301 12 mo AGENCY Program First Step Family Support Center Drop -In Center Healthy Families of Clallam County United Way of Clallam County City of Port Angeles Human Services Report 6 Months Ending June 1998 UNSERVED TOTAL UNDUPLICATED RESIDE JCE ETF NICITY GENDER RAYONIER CLIENTS CONTACTS CONTACTS Uninc Native EMP Not Sec' PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred 6 mo 1350 432 26 225 208 16 4 23 229 22 12 mo Exchange Club 6 mo 1253 234 20 97 5 112 212 1 16 5 151 83 6 0 0 12 me Safehome /Sexual Assault 6 mo 410 271 38 139 5 89 259 9 1 2 227 44 0 10 0 12 mo Sexual Abuse Treatment 6 mo 36 12 4 5 0 3 12 0 0 0 0 11 1 0 9 0 12 mo Lutheran Social Services Counseling 6 mo 93 51 11 37 2 1 40 2 5 2 2 30 21 4 7 0 12 mo Parent Line 6 mo 1088 1076 108 693 5 61 968 108 11 0 12 mo Peninsula Community Mental Health Crisis Line 6 mo 298 21 118 92 60 1 237 147 149 0 0 12 mo Charitable Care 6 mo 7064 312 72 181 0 59 281 3 13 11 4 164 148 19 19 0 12 mo Older Adults 6 mo 2059 172 70 85 0 17 166 0 5 1 0 121 51 0 0 0 12 mo Page 2 AGENCY Program Peninsula Dispute Resolution Center United Way of Clallam County City of Port Angeles Human Services Report 6 Months Ending June 1998 UNSERVED TOTAL UNDUPLICATED RESIDE ■CE ETHNICITY GENDER RAYONIER CLIE■ TS CONTACTS CONTACTS Uninc Native EMP Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred Dispute Resolution Services 6 mo 815 293 55 141 6 5 289 0 1 3 0 125 168 0 1 12 mo Pro Bono Lawyers 6 mo 635 532 51 236 16 14 350 7 26 17 6 358 174 3 231 2 12 me YMCA Scholarships 6 mo 476 13 12 mo Summer Camp /Child Care 6 me 4774 134 0 134 0 0 128 6 0 0 0 54 80 5 0 0 12 mo Youth at Risk 6 mo 952 298 298 239 3 54 2 0 99 199 12 mo TOTALS 6 mo 63,303 7,391 1,028 4,216 159 610 3,752 33 215 96 532 4,674 1,995 61 286 68 12 mo Page 3 United Way of Clailam County 1998 City of Port Angeles Human Services Funding Agency /Program Boys Girls Club PA West End 9,100 2,275 00 2,275 00 2,275.00 2,275.00 Community Action Adult Action Health Care Access Senior Nutrition Concerned Citizens DD Access /Advocacy Diversified Industries Employment Support 3,000 750 00 750.00 750 00 750 00 Residential 1,250 312 50 312.50 312 50 312 50 Family Planning Clinic Services Community Education Middle School Education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Safe Home /Sexual Assault Sexual Abuse Treatment Total Q1 Q2 Q3 Q4 7,700 1,925.00 1,925.00 1,925 00 1,925.00 7,700 1,925.00 1,925.00 1,925 00 1,925.00 3,500 875.00 875.00 875 00 875 00 7,600 1,900.00 1,900.00 1,900 00 1,900.00 1,800 450 00 450 00 450.00 450.00 1,900 475 00 475.00 475.00 475.00 400 100.00 100.00 100.00 100.00 7,700 1,925.00 1,925.00 1,925.00 1,925 00 1,500 375 00 375.00 375 00 375.00 13,600 3,400.00 3,400.00 3,400.00 3,400.00 1,000 250 00 250 00 250.00 250 00 Lutheran Social Services Counseling 250 62.50 62.50 62.50 62.50 Parent Line 750 187.50 187 50 187 50 187.50 Peninsula Community Mental Health Crisis Line 5,800 1,450.00 1,450 00 1,450.00 1,450.00 Older Adults 3,100 775.00 775 00 775.00 775.00 Charitable Care 2,500 625.00 625.00 625.00 625.00 Peninsula Dispute Resolution Center 2,500 625.00 625.00 625.00 625 00 Pro Bono Lawyers 2,000 500.00 500.00 500.00 500.00 YMCA Scholarships 4,500 1,125.00 1,125 00 1,125 00 1,125.00 Summer Camp /Child Care 4,400 1,100.00 1,100 00 1,100.00 1,100.00 Youth at Risk 4,500 1,125.00 1,125.00 1,125 00 1,125.00 Program Totals 98,050 24,512.50 24,512 50 24,512 50 24,512 50 United Way 1,961 490.25 490.25 490.25 490 25 GRANTS TOTAL 100,011 25,002 75 25,002.75 25,002.75 25,002 75 IOd T88 TO: UNITED WAY CHIEF VOLUNTEER AND PROFESSIONAL OFFICERS FROM: BETTY BEENE DATE: SEPTEMBER 25, 1998 SUBJECT: HURRICANE GEORGES UnihedWav of America 701 North Fairfax Street Alexandria, Virginia 22314-2045 Phone' (703) 8837801 Fax (703) 683 -7846 betty beene®uwa.unitedway org All of us have been moved to act by the images of devastation shown in the media from the cities affected by Hurricane Georges. I'm writing to share with you reports from our colleagues in die path of the hurricane. In San Juan, Puerto Rico, Bill Perez reports widespread and severe damage to the island infrastructure. The campaign will be postponed until the beginning of next year. With many member agencies closed, the United Way is focusing on finding ways to help agencies pay for repairs and to become operational again. The greatest need at this time is for the basics: water and financial assistance. Given the financial strain caused by the storms in Puerto Rico, the United Way there would especially welcome gifts to support the disaster relief work of front -line agencies such as the Red Cross. Contributions marked for the disaster fund may be sent to; rondos Unidos de Puerto Rico, Los Angeles Street Corner, Boulevard, Stop 26t/i, San Juan, PR 00909. Thyra Budsen of St. Thomas, Virgin Islands, reports that the main force of the hurricane missed the Virgin Islands and they had minimal damage. The Florida Keys are under evacuation orders and the United Way office in closed. Harve Mogul reports that the United Way of Miami -Dade has gone into its disaster plan mode, and will continue in this status through the weekend. United Way of Palm Beach is under disaster operating mode as well. United Way of America has offered back up phone messaging services via the Help Desk to United Way of Miami -Dade through the weekend. Other communities along the Florida Gulf (Naples, Fort Myers, Port Charlotte, Sarasota, Tampa and St. Petersburg) are also preparing and securing their facilities. Some United Way offices have closed and may remain closed through the weekend. Batty Beene President ane CEO volaawV iO g A I OHl N S£ OI 86 -SE -6O J86TTS/sata;bud }sod en mm‹-AUn aal llll 6S:L8 86/5Z/68 Nd Z88 As these local United Ways provide leadership to their communities during this time of need, United Way of America has reached out to our two major disaster response partners, the American Red Cross and The Salvation Army. 1 have been in communication with both Elizabeth Dole and Commander Robert Watson to offer assistance at the national level, including coordinating offers of assistance from major national corporations and the resources of Gifts In Kind International. Hurricane Georges has provided us with the latest opportunity to put the resources of our caring system to work on behalf of our communities. It continues in the ongoing great work of the United Ways in Texas in response to their recent floods. It will be evident in the weeks ahead in Puerto Rico, Florida, and all along the Gulf Coast. For additional information on activities in these areas and how you might help, contact Don McKee at (703) 683 -7888 or the United Way of America Help Desk at 1- 877 -UWA -LINK. I know you join me in keeping these communities and members of our United Way family in your prayers. c: United Way of America Board of Governors National Corporate Leadership Contribution Officers United Way of America Staff UMW R4 1 1 Odd USN! 86 -57 -60 381+ITS /salasuu laud um Ap< -ABM Q31IRO 88:88 06/SZ/60 April 2, 1998 To: Port Angeles C ncil Members From: Patty Hannah Re: 1997 human services funding ��i I United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 Enclosed is the 1997 year -end report from the agencies which received city of Port Angeles human services funding. I think you will find it interesting. The column farthest to the left is the total number of client contacts, as defined by the agency. The next column is the total number of people served by the agency or program. And on the far right is the number of people who were unable to receive services from the agency and who were not referred to another service provider. In comparing the services to 1996, I first noted that 8 fewer programs received funding in 1997 than in 1996. In looking at just those programs which were funded both years, 1997 saw a 33% increase in the number of clients served. Yet even with this large increase in client load, the agencies reported fewer people were turned away in 1997. I think that speaks very well to their ability and desire to help people in need. In 1997 we began asking the agencies to track the number of Rayonier families seeking help. You can see that 119 Rayonier families received services. The majority of that help was in free health and legal services. Your funding of these programs was extremely important for these families. We will continue to track Rayonier families' usage of services in 1998. The City of Port Angeles allocated $100,011 to these programs in 1997. Approximately half of all people served live within the city. I hope you agree with me that this is a valuable and important use of city money. If there is anything more you would like United Way to be doing in terms of monitoring the agencies' use of your funds or questions you would like addressed in the 1998 six -month report, please let me know. It continues to be a pleasure to work with you in meeting community needs. Thank you for your support. 243 r United Way of Clallam County 1998 City of Port Angeles Human Services Funding Agency /Program Boys Girls Club PA West End Community Action Adult Action Health Care Access Senior Nutrition Concerned Citizens DD Access /Advocacy Diversified Industries Employment Support Residential Family Planning Clinic Services Community Education Middle School Education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Safe Home /Sexual Assault Sexual Abuse Treatment Lutheran Social Services Counseling Parent Line Peninsula Community Mental Health Crisis Line Older Adults Charitable Care Peninsula Dispute Resolution Center Pro Bono Lawyers YMCA Scholarships Summer Camp /Child Care Youth at Risk Program Totals United Way GRANTS TOTAL Total Q1 Q2 Q3 Q4 9,100 2,275 00 2,275.00 2,275 00 2,275 00 7,700 1,925 00 1,925 00 1,925.00 1,925 00 7,700 1,925 00 1,925 00 1,925 00 1,925 00 3,500 875 00 875 00 875.00 875 00 7,600 1,900 00 1,900.00 1,900 00 1,900.00 3,000 750 00 750 00 750 00 750 00 1,250 312.50 312 50 312.50 312 50 1,800 450 00 450.00 450 00 450 00 1,900 475 00 475 00 475 00 475 00 400 100 00 100.00 100 00 100 00 7,700 1,925 00 1,925 00 1,925.00 1,925 00 1,500 375 00 375 00 375.00 375.00 13,600 3,400.00 3,400.00 3,400.00 3,400.00 1,000 250.00 250.00 250.00 250 00 250 62 50 62.50 62 50 62 50 750 187 50 187.50 187.50 187 50 5,800 1,450 00 1,450 00 1,450.00 1,450 00 3,100 775 00 775 00 775 00 775 00 2,500 625 00 625 00 625.00 625 00 2,500 625 00 625 00 625.00 625 00 2,000 500.00 500 00 500.00 500 00 4,500 1,125.00 1,125.00 1,125.00 1,125 00 4,400 1,100.00 1,100.00 1,100.00 1,100 00 4,500 1,125.00 1,125.00 1,125.00 1,125 00 98,050 24,512 50 24,512.50 24,512.50 24,512 50 1,961 490 25 490.25 490 25 490 25 100,011 25,002.75 25,002.75 25,002 75 25,002 75 2 45 AGENCY Program Community Action Council Adult Action Center 6 mo 24 19 1 10 0 8 19 14 5 0 2 3 12 mo 38 28 6 15 1 6 27 1 19 9 1 6 4 Health Care Access 6 mo 148 116 15 81 2 3 94 1 1 3 2 63 53 0 12 mo 217 163 22 122 12 7 149 1 3 4 6 81 82 0 Senior Nutrition 6 mo 24471 944 221 550 18 92 650 0 49 5 240 606 338 0 12 mo 48789 1379 349 782 112 136 864 0 62 8 445 847 451 0 Concerned Citizens DD Advocacy Diversified Industries Residential Family Planning Services Clinic Services 6 mo 1080 45 0 29 16 0 30 0 6 0 0 13 32 0 0 12 mo 1107 72 1 65 4 2 67 0 3 2 0 38 34 0 6 mo 22 22 22 21 1 9 13 12 mo 22 22 22 21 1 8 14 0 6 mo 836 578 115 405 23 35 528 4 9 14 23 578 60 12 mo 1462 894 187 626 45 36 813 7 14 25 35 894 8 76 Community /Peer Education 6 mo 2068 597 120 477 12 mo 4105 1134 227 907 First Step Family Support Center United Way of Clallam County City of Port Angeles Human Services Report 12 Months Ending December 1997 UNSERVED TOTAL TOTAL RE ilDENCE ET iNICITY GENDER RAYONIER CLIFF TS CONT UNDUP Uninc Nat EMP Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred 388 209 680 454 1\7. Drop -In Center 6 mo 559 252 10 239 0 3 214 38 0 )4■ 12 mo 2202 460 42 413 1 4 417 3 30 9 1 387 73 C7 d Page 1 AGENCY Program Healthy Families of Clallam County Port Angeles DARE Program 6 mo 1800 1800 1800 12 mo Peninsula Community Mental Health United Way of Clallam County City of Port Angeles Human Services Report 12 Months Ending December 1997 UNSERVED TOTAL TOTAL RE ilDENCE ET iNICITY GENDER RAYONIER CUD TS CONT UNDUP Uninc Nat EMP Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred Exchange Club 6 mo 2120 162 30 86 8 38 142 4 15 1 0 102 60 1 0 0 12 mo 3291 322 44 157 19 102 267 7 44 4 0 201 121 Intensive Outpatient 6 mo 2784 127 8 102 4 13 116 5 3 2 1 33 94 3 0 0 12 mo 5504 190 36 152 0 2 172 5 6 4 3 59 131 5 Interim Pre Treatment 6 mo 13 12 1 12 0 0 11 1 1 0 0 2 11 0 0 0 12mo 11 11 9 2 0 0 10 0 1 0 0 2 9 3 Safehome /Sexual Assault 6 mo 493 262 47 159 0 35 223 3 19 3 15 186 76 9 0 12 mo 1020 573 91 332 3 100 503 3 40 5 22 434 139 3 29 Sexual Abuse Treatment Plan 6 mo 104 15 1 10 0 4 14 0 1 0 0 11 4 0 8 0 12 mo 170 42 5 26 0 11 39 0 3 0 0 31 11 0 9 1 X 42) vel47 "T Crisis Line 6 mo 132 132 7 44 0 23 35 0 1 0 0 96 36 2 0 0 12 mo 362 362 26 94 0 185 61 0 3 1 297 222 140 2 Charitable Care 6 mo 9581 540 131 302 0 101 491 2 25 15 7 262 278 2 31 0 12 mo 10364 765 188 437 2 138 698 4 38 16 9 377 388 2 43 Older Adults 6 mo 2157 170 65 87 0 17 160 0 4 6 0 129 41 0 0 0 12 mo 4128 251 111 117 0 23 240 0 6 5 0 179 72 1 1j Jail Services 6 mo 75 44 5 32 0 7 38 1 4 1 0 13 31 0 0 0 12 mo 126 70 10 47 0 13 62 1 5 1 1 22 48 0 Page 2 1 AGENCY Program Peninsula Dispute Resolution Cente Dispute Resolution Services 6 mo 1233 299 38 140 11 37 292 0 7 0 0 123 176 2 10 0 12 mo 1789 307 96 295 15 40 606 0 9 1 0 252 391 2 10 Pro Bono Lawyers 6 mo 494 363 42 159 15 136 278 3 22 8 52 232 131 51 0 12 mo 1650 825 122 364 38 230 527 10 52 19 217 540 285 24 173 Serenity House Emergency Shelter 6 mo 297 144 8 38 5 0 127 1 11 5 0 40 104 21 17 12 mo 421 385 16 99 14 4 328 10 31 9 7 99 286 35 39 YMCA Outreach to Teens At -Risk 6 mo 2492 711 5 666 0 40 385 0 270 0 56 268 443 12 mo 6118 1075 60 1015 0 0 685 16 119 4 8 409 666 Scholarships 6 mo 673 673 12 mo 1175 United Way of Clallam County City of Port Angeles Human Services Report 12 Months Ending December 1997 UNSERVED TOTAL TOTAL RE 3IDENCE ET iNICITY GENDER RAYONIER CLIEIs TS CONT UNDUP Uninc Nat EMP Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Referred Referred Summer Camp /Child Care 6 mo 11400 272 14 247 2 4 96 176 12 mo 297 5 282 3 7 154 143 Youth Sports 6 mo 895 130 765 12 mo 1650 660 990 TOTALS 6 mo 65056 9194 884 5697 104 596 3654 25 448 63 397 3608 3114 85 132 20 12 mo 93193 12155 1653 6371 269 1046 6556 67 469 118 1052 6595 4945 119 305 44 Page 3 10 5 1 i Y Usall 7 4111■I 321 East Filth Street, PO Box 1150 CITY MANAGER Port Angels, Washington 98362-1150 February 9, 1998 Ms. Patty Hannah Executive Director United Way of Clallam County 102 E. 1st Street Port Angeles, WA 98362 Re: 1998 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of February 3, 1998, the City Council approved the attached contract with United Way for the administration of the City's 1998 Human Services Funds. A fully executed copy of the contract is attached for your files As always, the City looks forward to another fine year working with the United Way! Sincerely yours, �e Becky J. U on, CMC City Clerk/Management Assistant Enclosure CITY OF PORT ANGELES Phone (360) 417 -4500 TTY Phone (360) 417 -4645 1 ax (360) 417 -4509 Internet addiess c1tyin@olympus net CONTRACT THIS CONTRACT is entered into this 1998, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washing- ton, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council day of 0 )A.1 1 G,4.1 member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; C. Analyze proposals received and develop recommenda- tions for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 1998 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 4. Recordkeeping and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant 4 thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY By: Ma o ATTEST: Becky J. pt 7 Ci y Clerk APPROVED AS TO FORM: A \C98.UW d;, Craig D. kiutson, City Attorney By: u rv� a sCJ Title ,c. ATTEST: Title ivy toissisk Agency/Program Community Milan Council Adult Action Center Health Care Access RSVP (Retired Senior Volunteer Program) City of Port Angeles 1998 Human Services Grant Total 1997 Allocation 1 1998 Request 7,000 I 12,500 7,000 15,000 0 3,500 1 1998 Approved 7,700 7,700 In Kind Senior Nutrition I 3,500 I 5,000 3,500 Concerned Citizens for Special Children DD Access /Advocacy 7,250 I 10,000 I 7,600 niVcrSified industries Employment Support 0 I 4,000 I 3,000 Residential 1,000 3,000 1,250 Family Planning Services Clinic Services 1,800 I 2,000 I 1,800 Community Education 1,600 2,000 1,900 Middle School Education 0 I 400 I 400 First Step Family Sulpptu1 Center Drop-In Center 7,700 I 7,700 7,700 Healthy Families Exchange Club Center 1,500 I 1,500 I 1,500 Pre Treatment 0 1,200 0 Intensive Outpatient 1 3,500 3,500 0 Relapse Prevention 1,200 I 0 0 Safe Home /Sexual Assault 13,600 13,600 13,600 Sexual Abuse Treatment 1,000 I 1,000 I 1,000 Lutheran Social Services Counseling 0 250 250 Parent Line 0 750 750 P.A. Pollee Dept,. 2,400 0 0 D.A.RX, Program Agency/Prograrm West-End PA Boys /Girls Club Peninsula Community Mental Health Crisis Line Jail Services Older Adults Charitable Care Paniur$ula »iS, ute Resolution Center Pro Bono Attorneys Salvation,Atrmy Emergency Assist. Serenity use Family Shelter Sery Single Adult Shelter Emergency Shelter ACA Youth Sports Outreach to Teens at Risk Scholarships Summer Camp /Child Care Youth at Risk PROGRAM TOTAL United Way Administration Fee ([l�, 2% GRANT TOTAL Totat 1997 Allocation 1998 Request 199$ Approved 0 5,000 I 5,800 5,800 700 1,000 0 3,500 5,000 3,100 3,500 5,000 2,500 2,500 3,500 2,500 3,000 3,000 2,000 In Kind 4,000 In Kuid O I 1,500 I 0 0 2,500 0 2,000 I 0 0 4,400 I 4,400 I 0 4,500 0 0 4,500 4,500 4,500 4,400 4,400 4,400 0 I 4,500 I 4,500 98,050 145,100 98,050 1,961 2,902 1,961 100,011 1 148,002 1 100,011 I 2 9,100 9,100 City Manager's Office Memorandum Jeffrey A. Pomeranz City Manager Sharon "Sam" Martin Exec Admin. Assistant Becky J Upton, CMC City Clerk/ Management Assistant Robert Coons Human Resources Manager Camille Headrick Human Resources Assistant January 28, 1998 TO: FROM: Becky J. Upton, City Clerk/Management Assistant Manager Pomeranz, Mayor Braun, and City Council SUBJECT: Contract with United Way for Administration of City of Port Angeles 1998 Human Services Funds SUMMARY/RECOMMENDATION: United Way administers the City of Port Angeles Human Services funds. As such, it is necessary to execute an agreement between the City and United Way. It is recommended that the City Council approve and authorize the Mayor to sign the contract with United Way for the administration of the City's 1998 Human Services funds. ISSUE: Should the City Council approve a contract with United Way for administration of the City of Port Angeles 1998 Human Services funds? BACKGROUND /ANALYSIS: Approximately four years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 1998 and, similar to previous agreements, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. Councilmember McKeown participated in the allocation process, and the City Council has approved the allocations to the various agencies, as set forth in the attached contract. Attachment l ;4111"1 gi hail P CITY i1IANAGER January 16, 1998 321 East Fltth Street. PO Box 1150 Ms Patty Hannah, Executive Director United Way of Clallam County 102 E. First Street Port Angeles, WA 98362 CITY OF PORT ANGELES Re: Agreement with United Way for Administration of City of Port Angeles Human Services Funds for 1998 Dear Patty Thanks for your assistance! Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant Enclosures Phone (360) 417 -4500 TTY Phone (360) 4174645 Port Angeles, Washington 98362 -1150 Fax (360) 417 -4509 Internet address cttyrn@olympus net Enclosed for signature are two (2) copies of the agreement with the United Way for the administration of City of Port Angeles Human Services Funds for 1998. Please sign both copies and return them to my attention at your earliest convenience. I will then take the contract to the City Council for approval, after which time I will return a fully executed copy to you. January 27, 1997 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: 1997 Contract for Administration of City's Human Services Funds Dear Patty: Attached for your signature are two (2) copies of the contract between the City and United Way for the administration of the City's 1997 Human Services funds. Please sign and return both copies at your earliest convenience. I will take the contract to the City Council for approval and will, of course, return a fully executed copy for your file. Thanks for your assistance! Sincerely yours, 60 Becky J. U ton, CMC City Clerk Attachments CITY OF PORT ANGELES 321 E FIFTH P O BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (360) 457 -0411 c ?WIT AN <I „1* C 1 1111 4111.1.1 W 11621411 44, FDEPO February 19, 1997 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: Contract for Administration of City of Port Angeles 1997 Human Services Funds Dear Patty: Sincerely yours, 6.e 0L. Becky J. Upt n, CMC City Clerk Attachment CITY OF PORT ANGELES 321 E FIFTH P O BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (360) 457 -0411 At its meeting of February 18, 1997, the Port Angeles City Council approved the contract between the City and United Way for the administration of the City's 1997 Human Services funds. Attached for your file is a fully executed copy of the contract. During the discussion, the members of the City Council commended you and the United Way for the excellent job being done on behalf of the City. I know the Council looks forward to an ongoing partnership! Please let me know if there is anything I can do to be of further assistance throughout the year. CONTRACT THIS CONTRACT is entered into this /06-day of 04,, 1997, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washing- ton, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; C. Analyze proposals received and develop recommenda- tions for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 1997 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services 1 021p rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient. programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 4. RecordkeeDina and Reoortina. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to 2 terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. a s4 "_,T3‘4 May ATTEST: ATTEST: APPROVED AS TO FORM: cm.Uw effAX, Craig D Knutson, City Attorney 3 UNITED WAY By _go,te d r� -r��k/ Title F'et Ti t l ea Aaencv /Proaram Clallam Cty Juvenile Div Community Action Council Adult Action Center Health Care Access RSVP Senior Nutrition Concerned Citizens for Special Children DD Access /Advocacy Diversified Industries Employment Support Olympic Native Harvest Residential Family Planning Services Clinic Services Community Education Middle School Education First Step Family Support Center Drop -In Center Healthy Families Exchange Club Center Intensive Outpatient Relapse Prevention Safe Home /Sexual Assualt Sexual Abuse Treatment Peninsula Dispute Resolution Ctr. Pro Bono Attorneys Salvation Army Emergency Assist Serinity House Coordinator Emergency Shelter YMCA Youth Sports Outreach to Teens At Risk Scholarships Summer Camp /Child Care Teens and Family Special Needs Population Program Total United Way Administration Fee Grant Total City of Port Angeles 1997 Human Services Grant Total 1996 Allocation 12,000 F4 Lutheran Social Services Counseling A Parent Line M M P. A. Police Dept D.A.R.E. Program N Peninsula Community Mental Health Crisis Line o Jail Services Low Income /Charity Care rl Older Adults A r i 9,000 9,000 2,000 2,500 8,000 10,000 4 7,250 0 1,500 0 1 0 2,500 M 2,500 4 0 1,000 1,000 1,000 7,682 d 2,000 2,000 1,600 M 1,600 400 6 400 ii 1,500 9,000 1 2,400 13,600 1,000 M 500 p 500 0 500 500 1 0 I4 0 6 2,500 M 2,400 M 5,000 1 5,800 1 5,000 800 1,000 d m 700 2,000 M 5,000 0 3,500 4 4,600 6 5,000 3,500 2,500 M 3,000 0 1,600 750 2,000 0 A y 0 6,000 4,000 d 5,000 4,500 0 129,432 2,527 131 959 1997 1997 Reauest 0 Recommendation 0 a 15,000 1 0 4 N N 12,500 0 7,000 15,000 g 7,000 3,500 0 4,000 3,500 7,682 1,500 1 1,500 8,000 r 3,500 2,400 1,200 13,600 M 13,600 1,000 r 1,000 1,800 1,600 0 7,700 1 r. 3,125 0 2,500 3,000 1 3,000 4,000 N 0 W 0 t;' 0 7,000 0 2,000 0 4,500 0 4,400 4,500 6 4,500 ri 4,500 4 4,500 4,500 MM 4,400 1,000 0 0 1,000 0 0 159,107 98,050 1,961 100.011 Exhibit "A" r wz„;;; Finance Department Memorandum Kay Godbey, C P.A. Director Tanya O'Neill Information Services Administrator Becky J Upton, CMC City Clerk Yvonne Ziomkowski Accounting Manager Carol Hagar Administrative Assistant February 13, 1997 TO: FROM: Becky J. Upton, City Clerk SUBJECT: Contract with United Way for Administration of City of Port Angeles 1997 Human Services Funds Manager Pomeranz, Mayor Ostrowski, and City Council SUMMARY/RECOMMENDATION: United Way administers the City of Port Angeles Human Services funds. As such, it is necessary to execute an agreement between the City and United Way. It is recommended that the City Council approve and authorize the Mayor to sign the contract with United Way for the administration of the City's 1997 Human Services funds. ISSUE: Should the City Council approve a contract with United Way for administration of the City of Port Angeles 1997 Human Services funds? BACKGROUND /ANALYSIS: Approximately three years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 1997 and, similar to previous agreements, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. Councilmember McKeown participated in the allocation process, and the City Council has approved the allocations to the various agencies, as set forth in the attached contract. Attachment August 28, 1996 RECEIVED AUG 3 01996 City of Port Angeles To: Mayor Prosper Ostrowski and Port •!I From: Patty Hannah, Executive Directo• Re: 6 -month report human service ndi g T United Way of Clallam County PO Box 937 Port Angeles, WA 98362 -0161 Voice (360) 457.3011 Fax (360) 457.0529 es City Council members Enclosed are the statistics for the period beginning January 1, 1996, and ending June 30, 1996, from the agencies which receive City of Port Angeles Human Services funding. As you can see, the agencies saw a total of 11,220 people in the first six months of this year with just over half of them, 6,925, living in Port Angeles, There were 51,256 client contacts. That may mean anything from continuing program participation, such as teens at the YMCA, ongoing counseling sessions or intensive agency staff support as is offered to people with disabilities at Diver- sified Industries. Compared to this time last year, the number of people receiving services with city of Port Angeles moneyhas doubled. That increase is mostly accounted for by the addition of the Salvation Army and Senior Nutrition, which did not receive funding in 1995. However, I do want to point out two especially startling increases. Crisis Line calls to Peninsula Mental Health Center jumped from 150 for the first six months of 1995 to 362 for the first six months of this year. And 441 adults and their children have received help from Serenity House's shelter coordinator this year compared to 52 at this same time last year. Plus Serenity House was unable to serve an additional 506 adults and their children who were then referred to other service providers. I am also enclosing the corrective action plan we recently received from Serenity House. United Way will continue to monitor their situation and keep you informed. They continue to provide services and we plan to continue your funding to them unless you tell us otherwise. We have dispensed $97,074 of the $129,432 you have allocated for local human service needs. The final checks will be sent in November. I commend you and the City of Port Angeles for your continued commitment to human services. Your funding is a very important factor in whether or not local people will receive help when they need it. I also want to commend and thank councilwoman Cathy McKeown for her active participation with United Way's fund distri- bution committee. She is a valuable and respected committee member August 28, 1996 United Way of Clallam County Page 2 and we appreciate very much her interest and concern. Funding proposals for 1997 will be received in mid October. I will make a budget request to you at that time. Thank you again for your support. Please feel free to call me if you have questions or if I can be of further assistance. AGENCY Program Clallam County Juvenile Servic as Juvenile Diversion Community Action Council Adult Action Center 6 mo 4433 42 2 30 0 10 41 0 0 1 0 9 33 61 0 12 mo Health Care Access 6 mo 108 68 40 12 mo R +SVP 6 mo 843 379 386 8 70 836 1 4 2 0 286 557 12 mo Senior Nutrition 6 mo 1455 835 229 539 67 0 830 1 3 0 1 12 mo Concerned Citizens DD Advocacy Diversified Industries United Way of Clallam County City of Port Angeles Human Services Funding 1996 Six -Month Report UNStHVtU TOTAL TOTAL RESIDENCE ETHNICITY GEN )ER CLIENTS CON, UNDUP Uninc Nat Not 13 as Seq PA Forks Cnty Cauc Black Amer Hisp Other Male Fem Refer Refer 6 mo 109 109 24 53 16 16 91 1 11 5 1 70 39 12 mo 6 mo 402 67 0 52 15 0 57 0 6 4 0 28 39 12 mo Employment Support 6 mo 8741 29 2 22 0 5 29 0 0 0 0 20 9 12 mo Olympic Native Harvest 6 mo 820 8 0 7 0 1 8 0 0 0 0 7 1 12 mo Residential Services 6 mo 197 7 0 5 0 2 7 0 0 0 0 4 3 1 6 12 mo Family Planning Services Clinic Services 6 mo 903 618 121 319 29 149 556 4 8 20 30 0 618 53 0 12 mo Community Education 6 mo 1320 570 105 465 0 0 190 380 12 mo Middle School Educatio 6 mo 132 25 0 25 0 0 23 0 2 0 0 10 15 12 mo First Step Family Support Center Drop -In Center 6 mo 461 220 23 196 0 1 201 5 5 9 0 25 195 12 mo Healthy Families of Clallam County Exchange Club 6 mo 1031 203 19 112 9 63 182 3 18 0 0 68 135 0 0 12 mo Intensive Outpatient 6 mo 1240 76 6 58 1 11 68 1 7 0 0 53 23 5 0 12 mo Relapse Prevention 6 mo 8 5 1 3 0 1 3 0 1 1 0 3 2 0 0 12 mo Safehome /Sexual Assau 6 mo 498 254 26 179 0 44 195 1 48 6 4 79 175 0 0 12 mo Sexual Abuse Treatmen 6 mo 112 27 0 27 0 0 21 0 6 0 0 7 20 0 0 12 mo Page 1 191 YMCA United Way of Clallam County City of Port Angeles Human Services Funding 1996 Six Month Report UNStriVtU AGENCY TOTAL TOTAL RESIDENCE ETHNICITY GEN )ER CLIENTS COW UNDUP Uninc Nat Not Program To9C Seq PA Forks Cnty Cauc Black Amer Hisp Other Male Fem Refer Refer Lutheran Social Services Counseling 6 mo 215 49 7 38 2 2 48 0 2 3 3 27 22 10 15 12 mo Parent Line 6 mo 975 946 72 541 26 154 30 945 12 mo Peninsula Community Mental IJealth Crisis Line 6 mo 362 0 264 98 12 mo Jail Services 6 mo 41 24 3 17 0 4 22 1 1 0 0 19 5 12 mo Low Income 6 mo 684 64 16 38 0 10 53 1 5 3 2 29 35 12 mo Older Adults 6 mo 1513 278 113 136 0 29 271 0 5 2 0 94 184 12 mo Peninsula Dispute Resolution C anter Dispute Resolution 6 mo 1857 650 60 331 10 48 626 0 20 1 3 370 280 91 17 12 mo Pro Bono Attorneys 6 mo 864 288 35 114 21 77 179 3 21 10 75 97 191 87 3 12 mo Salvation Army Emergency Assistance 6 mo 11283 2912 583 2038 30 260 2475 30 320 58 29 583 29 12 mo Serenity House Emergency Shelter 6 mo 253 156 16 30 1 10 125 10 11 6 4 107 49 10 4 12 mo Shelter Coordinator 6 mo 508 441 49 272 3 2 307 10 32 20 1 187 254 506 12 mo At -risk Teen Outreach 6 mo 3059 779 28 718 8 25 586 18 134 34 7 494 285 12 mo Scholarships 6 mo 365 133 232 12 mo Summer Camp 6 mo 870 127 30 80 10 7 83 44 2 0 12 mo Teens Family 6 mo 6910 95 1 94 61 34 10 0 12 mo TOTALS 6 mo 51,256 11,220 1950 6925 256 1001 7840 90 670 185 160 2922 4942 1419 74 12mo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 2 192 I. Management Situation: SERENITY HOUSE OF CLALLAM COUNTY Corrective Action Plan August 26, 1996 On August 20, 1996 a letter of resignation was received from Sandy Oliver. After an extended medical leave she has resigned from her position of Executive Director for Serenity House. The Serenity House Board of Directors voted to accept her resignation at the August 21, 1996 Board Meeting. The Board of Directors also accepted Board Secretary Lois Danks' offer to serve as Interim Director through the end of the year (December 1996). Lois has extensive experience with nonprofit agencies, and project management, administrative, and computer skills. Her offer to volunteer for this function will result in a salary saving to our agency and provide time to do a search for a new Executive Director. II. Financial Situation: ASSESSING THE FINANCIAL SITUATION: Our financial audit for 1995 and the specially requested "fraud audit" is nearly complete. Both audits show no major problems and when completed will give us an exact statement of our shortfall in operating expenses. Extensive research on our revenue sources and expenditures has been conducted by the staff, the Board, and several volunteer consultants. With the assistance of Ralph Terry, Executive Service Corps, the Board has a clear understanding of the limited sources of operating funds available. The Board of Directors is now receiving statements of operating cash flow for each program on a monthly basis. All Serenity House program directors are now receiving monthly statements of revenue and expenditures in order to assist them in managing their program expenditures. COST CUTTING MEASURES: Several immediate steps have been taken to cut daily operations costs at both the Shelter and the administrative offices. Staff and residents at the Shelter have made some energy saving moves in daily operations to cut utility charges (line drying clothes, keeping lights off, installing shower flow restrictors, etc.) Funding has been secured from the Emergency Shelter Grant Program to install more energy efficient hot water heaters. Rerouting of heating ducts is being examined to prevent use of space heaters in some areas. An Energy Audit has been requested from the City of Port Angeles for both the Shelter and the Family Shelter Units to identify other ways to cut utility costs. In addition to these immediate steps, residents 193 will be held more closely accountable for following their action plans, securing training and employment and moving to a transition level where it is possible for them to pay a share of their housing costs at the Shelter. A significant operating expense is the rent and operation of the administrative office at 1022 South C Street. This office houses Family Shelter staff and Administrative staff. Annual rent is $7,800. The Board and Staff are preparing to move the administrative offices to the Shelter. A cost analysis is in progress to identify costs of moving the phone system and upgrading the Shelter's electrical system to support additional office equipment. We may be able to find space for the Family Shelter Services program staff at another related agency. The cost saving of four months from salary savings for the Executive Director position being filled by a volunteer will be approximately $11,200 which will also help reduce the shortfall. The other administrative staff Bookkeeper and part -time Administrative Assistant) are essential to continued operations and cannot be cut. REVENUE INCREASING MEASURES: Ralph Terry from the Executive Service Corps and Kathleen Purdy of Clallam County Economic Development Council are working with our Thrift Store Manager to increase sales at our current store. Initial efforts have resulted in an increase over last year of more than $1,000 per month in sales. Shelter residents have been contributing increased hours of work at the Thrift Store which helps with stocking and selling merchandise more quickly. A request has been made to the Haller Foundation for $7,500 for rent and part of the utilities at the Shelter. Funding would be available in October if awarded. Twelve other foundations in Washington have been identified as being willing to fund operating expenses and accepting applications in the near future. These foundations have been contacted for application packets. A Newsletter is planned for October to inform the public and past donors of our situation and our action plan. Other local fundraising efforts will be developed when we have more details on the exact shortfall amount from the audits. PLAN FOR FUTURE FINANCIAL STABILITY Increased local fundraising, perhaps with pledges or memberships. Increased applications for grants for operating expenses. All Thrift Store expenses paid from Thrift Store proceeds before the money is used for any other operating expenses. Seek sufficient indirect funds with any new or renewed contracts in the future. Investigate reduction in Executive Director position to part-time. Managers of Programs will be provided with more information to manage their budgets. Once the audits have been completed additional specific plans will be made. February 23, 1996 To: Port Angeles City Council Mem From: Patty Hannah Re: 1995 final report human ser United P.O. BOX 937 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457-3011 FAX (206) 457 -0529 OF CLALLAM COUNTY Enclosed please find the year -end statistics from the programs which received City of Port Angeles Human Service funds in 1995. The report shows 6 and 12 month usage figures. The column farthest to the left is the total number of client con- tacts, as defined by the agency. The next column is the undupli- cated number of people served by the agency or program. And on the far right is the number of people who were unable to receive services from the agency. As you can see, the funded programs saw nearly 10,000 people in 1995 and served each person, on average, 17 times. A closer look, however, shows that on- going, on -site programs such as YMCA's teen outreach and The Adult Action Center have many more client contacts than short -term programs such as the Crisis Line or Pro Bono Lawyers. Also please note that 65% of the total clients served live in Port Angeles. The City of Port Angeles allocated $126,322 in 1995 for these services. This is 7% is their total Clallam County budgets of $1,781,622. You can see what an important role your funding plays in these programs' financial health. I hope you agree with me that this is a valuable and important use of city money. If there is anything more you would like United Way to be doing in terms of monitoring the agencies' use of your funds or ques- tions you would like addressed in the next report, please let me know. It continues to be a pleasure to work with you in meeting community needs. Thank you for your support. AGENCY Program Clallam County Juvenile Services Juvenile Diversion Community Action Council Adult Action Center 6 mo 1333 113 3 31 19 113 103 10 12 mo 2879 73 5 41 0 28 73 49 24 Health Care Access 6 mo 228 228 11 165 19 33 210 4 9 2 3 87 141 228 33 14 16 3 2 228 2 2 12 mo 403 335 21 241 27 46 354 6 23 12 8 131 204 52 403 26 22 4 2 403 2 403 R +SVP 6 mo 700 229 221 8 242 691 2 4 3 360 240 12 mo 72952 777 347 347 9 77 720 1 5 1 528 249 Concerned Citizens DD Advocacy Diversified Industries Enclave Development Family Planning Services Clinic Services Community /Peer Education First Step Family Support Center Drop -In Center United Way of Clallam County City of Port Angeles Human Services Funding 1995 Final Report ULItNiS CLAIMING CLALLAM BAY UNbtrCVt0 TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIEN"S CONT UNDUP Uninc Nat Undup I TYPE JOBS LOST Incarcerated Employed Not Seq PA Forks Cnty Cauc Black Amer Hisp Jther Fem Male Clients Cont Wood 1 Mill 1 Trans Undup 1# Cont Undup l Cont Referred Referred 6 mo 117 12 mo 7 37 73 108 1 7 1 28 89 282 15 107 28 133 249 1 26 6 94 188 6 mo 791 45 4 35 5 6 46 2 2 23 27 3 12 mo 37 37 32 5 37 22 15 6 mo 29481 78 8 67 9 71 4 1 2 24 54 1 13 98 32 70 12 mo 60143 102 8 81 6 mo 814 598 165 390 11 32 529 5 17 26 21 598 34 12 mo 1635 969 241 628 26 52 866 8 22 35 38 969 109 6 mo 1451 561 561 12 mo 3220 530 530 28 2 234 296 6 mo 446 152 10 142 142 7 3 148 4 1 4 12 mo 1093 335 13 320 2 305 4 5 14 7 225 110 13 41 AGENCY Program Healthy Falnilies of Clallam County DD Advocacy (see Concerned Citizens) Exchange Club 6 mo 572 563 23 109 87 151 59 112 57 3 8 1 2 2 12 mo 976 558 42 146 6 164 288 61 9 213 95 3 8 1 2 2 Intensive Outpatient 6 mo 2490 59 6 31 22 53 5 1 29 30 12 mo 4249 170 33 102 35 152 1 15 2 77 93 1 17 1 24 Relapse Prevention 6 mo 187 41 8 19 14 35 4 2 11 30 12 mo 289 63 15 34 14 53 8 2 19 44 2 9 1 1 Safehome /Sexual Assault 6 mo 786 477 64 235 178 409 10 39 12 7 369 108 14 47 4 1 1 3 10 15 50 12 mo 1526 793 81 476 236 684 10 72 17 10 588 205 24 62 7 1 3 6 18 25 65 Sexual Abuse Treatment Plan 6 mo 135 8 2 6 7 1 7 1 9 12 mo 199 17 5 6 6 15 1 1 14 3 9 Lutheran Social Services Counseling Parent Line Peninsula Community Mental Health Crisis Line Low Income Older Adults Jail Services United Way of Clallam County City of Port Angeles Human Services Funding 1995 Final Report CLIEN 15 CLAIMING CLALLAM BAY UNSEHVEU TOTAL TOTAL RESIDENCE ETHNICITY GEN )ER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIEN S CONT UNDUP Uninc Nat Undup TYPE JOBS LOST Incarcerated Empl iyed Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Clients Cont Wood Mill Trans Undup Cont Undup Cont Referred Referred 6 mo 234 24 1 20 3 .23 1 13 11 6 mo 375 78 18 56 1 1 65 3 8 2 45 33 15 35 6 8 1 1 4 3 12 mo 96 80 7 55 3 15 72 1 3 2 2 48 32 6 2 5 2 1 3 10 4 6 mo 786 801 71 526 17 43 792 9 5 5 12 mo 119 1084 23 96 1646 28 6 mo 150 80 1 60 20 40 40 12 mo 390 200 130 70 2 2 2 1 1 6 mo 251 115 21 65 2 27 107 5 1 2 54 61 31 62 12 mo 707 226 40 137 4 45 207 10 6 3 96 130 56 105 6 mo 1835 225 82 111 32 219 4 2 153 72 12 mo 3457 305 125 141 39 300 3 2 203 102 6 mo 49 33 1 20 2 10 28 2 3 7 26 12 mo 81 47 4 32 2 9 42 2 3 9 38 Page 2 AGENCY Program Peninsula Dispute Resolution Center United Way of Clallam County City of Port Angeles Human Services Funding 1995 Final Report CLIENTS CLAIMING CLALLAM I3AY UNStlivtu TOTAL TOTAL RESIDENCE ETHNICITY GEN )ER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIEN 'S CONT UNDUP Uninc Nat Undup It TYPE OBS LOST Incarcerated Empl )yed Not Seq PA Forks Cnty Cauc Black Amer Hisp Other Fem Male Clients Cont Wood Mill Trans Undup Cont Undup It Cont Referred Referred Dispute Resolution Services 6 mo 1009 611 78 288 5 28 605 1 3 2 240 371 6 18 6 11 17 12 mo 2284 1142 168 536 15 55 1109 3 22 5 5 471 671 18 6 4 31 86 37 Pro Bono Attorneys 6 mo 246 26 115 14 44 165 3 18 9 140 106 44 3 2 2 3 54 1 12 mo 547 62 242 34 100 358 4 57 28 100 299 248 81 9 8 4 6 135 1 Serenity House Shelter Coordinator 6 mo 432 53 46 4 49 4 32 21 1 1 1 3 379 12 mo 764 79 69 4 78 4 45 37 1 1 865 Emergency Shelter 6 mo 265 212 14 56 7 5 176 6 3 3 5 50 143 6 6 23 12 mo 572 366 29 109 12 30 317 12 19 8 10 102 264 14 5 1 8 2 32 15 YMCA Outreach to Teens At -Risk 6 mo 9 336 10 282 7 43 17 6 128 229 12 mo 6240 750 52 682 16 608 15 88 31 8 295 455 Scholarships 6 mo 602 314 21 282 11 201 113 12 mo 687 430 257 Summer Camp 6 mo 889 183 16 146 21 82 101 12 mo 217 24 158 35 89 128 Teens Family 6 mo 390 92 92 33 59 12 mo 165 165 62 103 TOTALS 6 mo 46098 6690 896 4204 91 960 4284 50 241 99 49 3929 2166 350 208 41 32 5 7 241 28 61 566 58 12 mo 164192 9852 1456 6501 194 1250 7013 67 448 183 191 7120 4159 242 626 62 38 17 15 422 42 499 1311 57 Page 3 February 26, 1996 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: 1996 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of February 20, 1996, the Port Angeles City Council approved the contract with the United Way for the administration of the City's 1996 Human Services funds. Attached for your file is a fully executed copy of the contract. If I can be of any further assistance, please contact me. Sincerely yours, Becky J. Upton, CMC City Clerk Attachment CITY OF PORT ANGELES „72/( 321 E FIFTH P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (360) 457 -0411 CONTRACT THIS CONTRACT is entered into this WT-day of -0l Lranh�. 1996, between the City of Port Angeles, Washington, hereinafte referred to as "City and United Way of Clallam County, Washing- ton, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; C. Analyze proposals received and develop recommenda- tions for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 1996 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services 1 3 rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 2 4. Recordkeeoina and Reoortina. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES UNITED WAY ATTEST: aydr Becky J Up4 n, C ty Clerk APPROV AS TO FORM: Craig D. nutson, City Attorney 3 By, Title -/RESt.D ,i- ATTEST: Titie:�, PREVENTION PROGRAMS: Community Action RSVP Diversified Industries Olympic Native Harvest ($2,500) Employment Support ($1,500) Residential ($1,000) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ Fam Planning Middle School Ed First Step Drop -In Healthy Families Exchange C.A. Sr. Nutrition TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prey) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: Salvation Army Emerg. Assistance C. Action Health Care Access HF Safehome /Sex assault PCMH -Crisis Line Serenity House (Coord.) Ser. House Homeless Shelter Evergreen Fam Center CONTINUING CARE PROGRAMS: CA. Adult Action Con. Cit. Dev. Dis. (Access) 2,000.00 2,500.00 GRAND TOTAL 124,822.00 Plus 1.500.00 126.322.00 ADMINISTRATION $2,527.00 Additional allocations made Healthy Families Exchange Healthy Families Safehome/ HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed -1996 1996 1995 UNITED WAY BOARD REC 2,164.00 4,872.00 500.00 428.00 500.00 6,000.00 5,286.00 6,000.00 4,169.00 5,000.00 4,000.00 6,015.00 4,000.00 5,000.00 3,598.00 5,000.00 12,000.00 8,813.00 12,000.00 2,000.00 2,404.00 2,000.00 3,000.00 2,431.00 3,000.00 2,500.00 1,419.00 1,600.00 400.00 361.00 400.00 7,682.00 5,396.00 7,682.00 1,500.00 2.415.00 2.000.00 52,582.00 49,771.00 58,682.00 1,740.00 2,276.00 1,740.00 500.00 420.00 500.00 9,000.00 10,515.00 8,000.00 1,000.00 940.00 1,000.00 2,400.00 1,677.00 2,400.00 1,400.00 1,861.00 1,400.00 4,000.00 4,666.00 4,000.00 600.00 794.00 600.00 20,640.00 23,149.00 19,640.00 10,368.00 13,600.00 5,000.00 600.00 2,000.00 400.00 31,600.00 10,000.00 10.000.00 20,000.00 9,838.00 11,615.00 4,678.00 748.00 3,904.00 628.00 31,400.00 8,859.00 7.447.00 16,306.00 120,637.00 5.187.00 125.824.00 ORIGINAL 1996 FOR 1996 RECOMM. BY LAS 2,000.00 2,000. 7,500.00 5,000 9,000.00 12,000.00 5,000.00 600.00 2,000.00 400.00 29,000.00 500. 6,000. 4,500. 5,000. 4,000. 12,000. 2,500. 3,000. 1,600. 400. 7,682. *See Below 2.500. 56,682. 2,000. 500. 9,000. 1,000. 2,400. 2,000. 4,600. 800. 22,300. 10,000.00 9,000. 9.000.00 8.000. 19,000.00 17,000. 126,322.00 126,332.00 126,322.00 126,332.00 TOTAL ADMINISTRATION 128.859.00 by City Council, January 16, 1996 $1,500 Sex assault additional $1,600 Exhibit "A" 1,600. 9,000. 12,000.* *See Below 5,000. 750. 2,000. -0- 30,350. g lh CITY C OF PORT ANGELES 321 E FIFTH PO BOX 1150 PORT ANGELES, WASHINGTON 98362 D PHONE (360) 457 -0411 January 24, 1996 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: 1996 Contract for Administration of City's Human Services Funds Dear Patty:, Attached for your signature are two (2) copies of the contract between the City and United Way for the administration of the City's 1996 Human Services funds. Please sign and return both copies at your earliest convenience. I will take the contract to the City Council for approval and will, of course, return a fully executed copy for your file.. As you know, Healthy Families asked for reconsideration concerning two of the programs seeking funding. The City Council authorized these additional allocations, which were noted on the Exhibit "A" to the contract. For your information, I have enclosed a copy of the letter to Glenn Goldberg, Healthy Families Executive Director. Thanks for your assistance! Sincerely yours, Becky J. Upton, CMC City Clerk Attachments A OF pORT qi r, CITY OF PORT ANGELES 1 321 E FIFTH P O BOX 1150 PORT ANGELES, WASHINGTON 98362 CF 0 E P P� PHONE (360) 457 -0411 January 24, 1996 Glenn Goldberg, Executive Director Healthy Families of Clallam County 1914 W. 18th Street Port Angeles, WA 98363 Re: Funding Request for Child Abuse Prevention and Family Violence Prevention Dear Glenn: This letter is written as a follow -up to your letter of January 3, 1996, to Council member Cathy McKeown pertinent to requested funding for child abuse prevention and family violence prevention. Council member McKeown forwarded the letter to the members of the City Council, and the request was considered at the Council meeting of January 16, 1996. The Council members were in agreement that the City's ongoing priority is in the area of prevention programs. Therefore, the City Council unanimously voted to fund the Healthy Families Exchange in the amount of $1,500 for 1996 and increase funding for Healthy Families Safehome by an additional $1,600 for 1996. By copy of this letter, Patty Hannah of the United Way is being informed of these additional funding allocations. If I can provide any further information, please feel free to contact me. Sincerely yours, I Becky J. ton, C City Clerk Copy: Patty Hannah, United Way The Support Center (360)452.3811 DV /SA Crum Line (360) 452 -HELP (24 hours) Councilwoman Cathy McKeown 213 E. 8th St., Suite B Port Angeles, WA 98362 Dear Councilwoman McKeown: G1A Goldbe xecutive 1 ector 0 I A United Way Agency Healthy Families of Clailam County 1914 W. 18th St. Port Angeles, WA 98363 -5121 "Our name is our mission" The Recovery Center (360) 452-2381 FAX (360) 457 -6676 Scan Line (360) 632 -2551 January 3, 1996 Thank you for considering our request that the City Council reconsider the severe cuts in the City's 1996 allocation of funds for two of our most vital prevention programs: Child abuse prevention through our Exchange Club Center for the Prevention of Child Abuse. The City allocated this program $1,500 in 1995, and we requested $2,000 for 1996 to respond to continuing increases in incidents of child maltreatment within the city. City of Port Angeles funding for this program was completely eliminated in the 1996 allocations, and we request, at a minimum, restoration of 1995 funding levels, or at best, allocation of the $2,000 requested; Family violence prevention through our SafeHome program. The City allocated this program $13,600 in 1995, and we requested $15,000 for 1996, again because of dramatic increases in domestic violence incidents within the city. The City reduced our 1996 allocation to $12,000, $1,600 less than the 1995 allocation and $3,000 less than our request. We request, at a minimum, restoration of 1995 funding levels, or ideally allocation of the $15,000 requested. We respectfully submit that both of these programs meet the City's priority criteria for prevention services. Our community is experiencing an epidemic of family violence directed at children and spouses, and when they get hurt, we all get hurt. And our taxpayers bear the cost of this family violence, in terms of increased police, CPS, court, probation and medical system expenditures. The City's funding for our child abuse prevention programs is vital to the continuation of our parenting classes for adults recovering from chemical dependency, intensive in -home interventions for families at high risk for abuse, and our "Children In The Middle" clinics for divorcing parents, which help prevent children from being victimized by their parents' conflicts. Our requested funding for Port Angeles victims of domestic violence would underwrite 25 hrs. /mo. of crisis intervention, counseling and advocacy assistance- to victims to prevent reoccurences and assure family safety, including attending to the children who are often the forgotten victims. Your funding is vital to the continuation of these proven effective services, which are not available to city residents from any other service provider. We'd be pleased to provide any other information you might like, and hope for the Council's favorable consideration of our request. Thank you. 108 February 15, 1996 Memorandum TO: Manager Pomeranz, Mayor Ostrowski, and City Council FROM: Becky J. Upton, City Clerk p SUBJECT: Contract with United Way for Administration of City's 1996 Human Services Funds ISSUE: Should the City Council approve a contract with United Way for administration of the City's 1996 Human Services funds? BACKGROUND /ANALYSIS: Approximately two years ago, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 1996 and, similar to previous agreements, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. Former Councilman Schueler participated in the United Way allocation process, and the City Council has approved the allocations to the various agencies, as set forth in the attached contract. RECOMMENDATION: It is recommended that the City Council approve and authorize the Mayor to sign the contract with United Way for administration of the City's 1996 Human Services funds. Attachment PREVENTION PROGRAMS: Community Action RSVP Diversified Industries Olympic Native Harvest ($2,500) Employment Support ($1,500) Residential ($1,000) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ Fam Planning Middle School Ed First Step Drop -In Healthy Families Exchange C.A. Sr. Nutrition TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prev) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: Salvation Army Emerg. Assistance C. Action Health Care Access HF Safehome /Sex assault PCMH -Crisis Line Serenity House (Coord.) Ser. House Homeless Shelter Evergreen Fam Center CONTINUING CARE PROGRAMS: CA. Adult Action Con. Cit. Dev. Dis. (Access) 2,000.00 2,500.00 GRAND TOTAL 124,822.00 Plus 1.500.00 126.322.00 ADMINISTRATION $2,527.00 Additional allocations made Healthy Families Exchange Healthy Families Safehome/ HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed -1996 1996 ORIGINAL 1995 UNITED WAY FOR 1996 BOARD REC BY LAS 2,164.00 2,000.00 2,000. 4,872.00 7,500.00 5,000 500.00 428.00 500.00 6,000.00 5,286.00 6,000.00 4,169.00 5,000.00 4,000.00 6,015.00 4,000.00 5,000.00 3,598.00 5,000.00 12,000.00 8,813.00 12,000.00 2,000.00 2,404.00 2,000.00 3,000.00 2,431.00 3,000.00 2,500.00 1,419.00 1,600.00 400.00 361.00 400.00 7,682.00 5,396.00 7,682.00 1,500.00 2.415.00 2.000.00 52,582.00 49,771.00 58,682.00 1,740.00 2,276.00 1,740.00 500.00 420.00 500.00 9,000.00 10,515.00 8,000.00 1,000.00 940.00 1,000.00 2,400.00 1,677.00 2,400.00 1,400.00 1,861.00 1,400.00 4,000.00 4,666.00 4,000.00 600.00 794.00 600.00 20,640.00 23,149.00 19,640.00 10,368.00 13,600.00 5,000.00 600.00 2,000.00 400.00 31,600.00 10,000.00 10.000.00 20,000.00 9,838.00 11,615.00 4,678.00 748.00 3,904.00 628.00 31,400.00 8,859.00 7.447.00 16,306.00 120,637.00 5.187.00 125.824.00 1996 RECOMM. 500. 6,000. 4,500. 5,000. 4,000. 12,000. 2,500. 3,000. 1,600. 400. 7,682. *See Below 2.500. 56,682. 2,000. 500. 9,000. 1,000. 2,400. 2,000. 4,600. 800. 22,300. TOTAL ADMINISTRATION 128.859.00 by City Council, January 16, 1996 S1,500 Sex assault additional $1,600 1,600. 9,000.00 9,000. 12,000.00 12,000.* *See Below 5,000.00 5,000. 600.00 750. 2,000.00 2,000. 400.00 -0- 29,000.00 30,350. 10,000.00 9,000. 9.000.00 8.000. 19,000.00 17,000. 126,322.00 126,332.00 126,322.00 126,332.00 Exhibit "A" PREVENTION PROGRAMS: Community Action RSVP Diversified Industries Olympic Native Harvest ($2,500) Employment Support ($1,500) Residential ($1,000) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ Fam Planning Middle School Ed First Step Drop -In Healthy Families Exchange C.A. Sr. Nutrition TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prey) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: Salvation Army Emerg. Assistance C. Action Health Care Access HF Safehome /Sex assault PCMH Crisis Line Serenity House (Coord.) Ser. House Homeless Shelter Evergreen Fam Center CONTINUING CARE PROGRAMS: CA. Adult Action Con. Cit. Dev. Dis. (Access) GRAND TOTAL Plus ADMINISTRATION $2,527.00 HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed -1996 1995 2,000.00 2,500.00 10,368.00 13,600.00 5,000.00 600.00 2,000.00 400.00 31,600.00 10,000.00 10.000.00 20,000.00 124,822.00 1,500.00 126.322.00 1996 UNITED WAY BOARD REC 2,164.00 4,872.00 500.00 428.00 500.00 6,000.00 5,286.00 6,000.00 4,169.00 5,000.00 4,000.00 6,015.00 4,000.00 5,000.00 3,598.00 5,000.00 12,000.00 8,813.00 12,000.00 2,000.00 2,404.00 2,000.00 3,000.00 2,431.00 3,000.00 2,500.00 1,419.00 1,600.00 400.00 361.00 400.00 7,682.00 5,396.00 7,682.00 1,500.00 2.415.00 2.000.00 52,582.00 49,771.00 58,682.00 1,740.00 2,276.00 1,740.00 500.00 420.00 500.00 9,000.00 10,515.00 8,000.00 1,000.00 940.00 1,000.00 2,400.00 1,677.00 2,400.00 1,400.00 1,861.00 1,400.00 4,000.00 4,666.00 4,000.00 600.00 794.00 600.00 20,640.00 23,149.00 19,640.00 9,838.00 9,000.00 11,615.00 12,000.00 4,678.00 5,000.00 748.00 600.00 3,904.00 2,000.00 628.00 400.00 31,400.00 29,000.00 8,859.00 7.447.00 16,306.00 120,637.00 5.187.00 125.824.00 TOTAL ADMINISTRATION ORIGINAL 1996 FOR 1996 RECOMM. BY LAS 2,000.00 2,000. 7,500.00 5,000 2,000. 500. 9,000. 1,000. 2,400. 2,000. 4,600. 800. 22,300. 10,000.00 9,000. 9.000.00 8.000. 19,000.00 17,000. 126,322.00 126,332.00 126,322.00 126,332.00 128.859.00 Additional allocations made by City Council, January 16, 1996 Healthy Families Exchange $1,500 Healthy Families Safehome /Sex assault additional $1,600 Exhibit "A" 500. 6,000. 4,500. 5,000. 4,000. 12,000. 2,500. 3,000. 1,600. 400. 7,682. *See Below 2.500. 56,682. 1,600. 9,000. 12,000.* *See Below 5,000. 750. 2,000. -0- 30,350. PREVENTION PROGRAMS: Community Action RSVP Diversified Industries Olympic Native Harvest ($2,500) Employment Support ($1,500) Residential ($1,000) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ Fam Planning Middle School Ed First Step Drop -In Healthy Families Exchange C.A. Sr. Nutrition TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prey) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: Salvation Army Emerg. Assistance C. Action Health Care Access HF Safehome /Sex assault PCMH -Crisis Line Serenity House (Coord.) Ser. House Homeless Shelter Evergreen Fam Center CONTINUING CARE PROGRAMS: CA. Adult Action Con. Cit. Dev. Dis. (Access) GRAND TOTAL Plus ADMINISTRATION $2,527.00 HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed -1996 1995 2,000.00 2,500.00 1996 UNITED WAY BOARD REC 2,164.00 4,872.00 500.00 428.00 500.00 6,000.00 5,286.00 6,000.00 4,169.00 5,000.00 4,000.00 6,015.00 4,000.00 5,000.00 3,598.00 5,000.00 12,000.00 8,813.00 12,000.00 2,000.00 2,404.00 2,000.00 3,000.00 2,431.00 3,000.00 2,500.00 1,419.00 1,600.00 400.00 361.00 400.00 7,682.00 5,396.00 7,682.00 1,500.00 2.415.00 2.000.00 52,582.00 49,771.00 58,682.00 1,740.00 2,276.00 1,740.00 500.00 420.00 500.00 9,000.00 10,515.00 8,000.00 1,000.00 940.00 1,000.00 2,400.00 1,677.00 2,400.00 1,400.00 1,861.00 1,400.00 4,000.00 4,666.00 4,000.00 600.00 794.00 600.00 20,640.00 23,149.00 19,640.00 10,368.00 9,838.00 9,000.00 13,600.00 11,615.00 12,000.00 5,000.00 4,678.00 5,000.00 600.00 748.00 600.00 2,000.00 3,904.00 2,000.00 400.00 628.00 400.00 31,600.00 31,400.00 29,000.00 10,000.00 8,859.00 10.000.00 7.447.00 20,000.00 16,306.00 124,822.00 120,637.00 126,322.00 126,332.00 1.500.00 5.187.00 126.322.00 125.824.00 126,322.00 126,332.00 TOTAL ADMINISTRATION ORIGINAL 1996 FOR 1996 RECOMM. BY LAS 2,000.00 2,000. 7,500.00 5,000 10,000.00 9.000.00 19,000.00 2,000. 500. 9,000. 1,000. 2,400. 2,000. 4,600. 800. 22,300. 128,859.00 Additional allocations made by City Council, January 16, 1996 Healthy Families Exchange $1,500 Healthy Families Safehome /Sex assault additional $1,600 500. 6,000. 4,500. 5,000. 4,000. 12,000. 2,500. 3,000. 1,600. 400. 7,682. *See Below 2.500. 56,682. 1,600. 9,000. 12,000.* *See Below 5,000. 750. 2,000. -0- 30,350. 9,000. 8.000. 17,000. Exhibit "A" 0* pORT 4 Ci N •r CITY OF PORT ANGELES ate► h y 9 321 EAST FIFTH ST., P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 �c D E P PQ► January 12, 1995 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: 1995 Contract for Administration of City's Human Services Funds Dear Patty: Attached for your signature are two (2) copies of the contract between the City and United Way for the administration of the City's 1995 Human Services funds. Please sign and return both copies at your earliest convenience. I will take the contract to the City Council for approval and will, of course, return a fully executed copy for your file. Thank you for your assistance! Sincerely yours, Becky J. Upton City Clerk Attachments United Way of Clallam County Six Mont Report -11994 City of Port Angeles Human Service Funds AGENCY Program Clallam County Juvenile Services Juvenile Diversion Community Action Council Adult Action Center FTeaith care Access Family Planning Services Clinic Services Diversified Industries Enclave Development North Olympic Combined Services Aftercare 951 81 16 58 1 6 77 DD Advocacy I 525U oil 1 0 4U1 I 71 49 Intensive Outpatient I 13/8 481 3 2/1 I 121 I 44 Involuntary Commitment I 5a.5 1 u 91 I 9 Pro Bono Lawyers 1 940 3 i 2201 251 391 304 Relapse Prevention 1455 a4 12 /U 2 b3 Safehome /Sexual Assault 1 995 bOb I lb 5121 111 5558 Senior Recovery I /2 51 01 21 01 31 5 Sexual Abuse Treatment Plan I 44 151 31 121 I 1 1 1° Lutheran Social Services Parent Line Peninsula Community Mental Health Crisis Line (approximate figures) Low Income Older Adults Jail Services Peninsula Dispute Resolution Center LIC IV I b �.LAIIVIIIV tJ LLALLAIVI SAY TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS I PRISON IMPACTS UNSERVED CLIENTS CONT UNDUP I Forks I Uninc I Nat Und TYPE JOBS LOST Incarcerated I ':mployed Refer Other Not Refer Seq PA Cnty Cauc Black 'Amer Hisp Other Fern Male Clients! Cont Wood I Mill 1 Trans Undup Clients Cont Undup Bents I Cont Services NOther Sery 226 0 17 96 42 71 203 1 21 0 1 88 138 N/A N/A 1432 56 5 35 0 16 55 1 43 13 ii3 I 5901 981 400!45I F47! 593[ T41 581 20 1 37i1 3191 340 N/A I 2431 /31 '$1 533 452 113 286 38 15 371 3 10 34 34 439 13 25 20567 71 3 54 0 14 67 0 3 0 1 22 49 0 0 0 0 0 0 0 0 0 0 859 98 265 8 150 120 13 40 3 60 /001 54 I 151 281 U I 1U' 52 1 14951 2051 5b1 951 UI 241 2001 351 211 41 151 01 II 191 0 3 1 I bl 2 1 2 1 i 1 231 10 3I 121 b °I 331 I I I 1 I UI 01 UI 0 30 51 I 30! 2i *131 ba I 'I 3 /I 2201 125 3 3 D i 31 423 183 11 4 1 iUI 6 808 51 30 90 °I VI 1 341 2U1 41 11 U1 735l 101 11 I U I I 2U 1 13 184 13 I I I I it 031 i1 391 113 ii i OJ U 541 31 31 2 UI I I UI I I I N/A N/A N/A N/A N/A N/A 45 UI UI UI UI N/A I N/A I 0 0 U1 U 01 U 21 4 21 b 21 5 U I U I 0 0 0 UI U U1 U iI 2 U U i 0 3� UI 01 12 28 N/A N/A N/A N/A 40 I I I I I— __I I I I Dispute Resolution Services 2966 108 15 43 9 41 103 0 2 1 2 57 51 2 6 1 1 0 0 0 1 3 9 1 0 0 0 0 UI 0 7 1 3 11 1 1 O 1231 01 Si 0 80 United Way of Clallam County Six Month Report City of Port Angeles Human Service Funds L.LICIV i b ULM!wiiiN i GLALLAM bAY AGENCY TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS I PRISON IMPACTS UNSERVED CLIENTS CONT UNDUP I I Urn I Nat I p I Und I TYPE JOBS LIST Incarcerate Employe i Refer Other Not Refer Program Seq PA Forks Cnty Cauc Black 'Amer His 'Other Fern Male Clients Cont Wood Mill Trans Undup l Clients Cont Undu p Clients Cont Services 'Other Sery Serenity House Emergency Shelter YMCA Outreach to Teens At -Risk 1 217 197 11 79 7 9 166 6 16 4 5 58 139 5 5 3 2 180 180 30 138 12 150 3 20 4 3 95 85 3 2 1 T OTAL 1360531 42651 b6i125311 203 48113103 36 2191 y'l 5712948115431 4361 5921 2ki8 1 2 Lbl 351 34 6 4-571 95-I PROGRAM TITLE. Teens Family Clallam County (LGIF) (Designate LGIF Priority Addressed by Program) Crisis Intervention Treatment A Describe the service /program: Actual served 1993 Cost 1993 Expected to serve 1994 Estimated cost 1994 Proposed to be served 1995 Proposed Cost 1995 Port Angeles Area 680 $43,789 782 $62,143 816 $65,300 H. PROGRAM FUNDING REQUEST City of Port Angeles United Way City of P.A. Pri Addressed by Program) (Design Priority Addressed by Program) Sequim Forks Area Area 80 40 $5,154 $2,600 92 46 $7,300 $3,700 96 48 $9,700 $6,000 Treatment Continuing Care Prevention Emergency gn Treatment Continuing Care This program category includes (1) er school child care for grades 1 -8. We transport children from their school to one of two sites where we provide safe, educational and fun activities, (2) o vernment a pro r igh school youth which meets eight months of the year. Youth learn about the legislative process which culminates in participation in a mock legislature in Olympia, and (3) Teen Night Out a special night held each Friday night at the YMCA for teens only. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program Our child care programs serve a large number of single parent and low income families. Without our service, these youth would have no where to be after school. Youth Government molds stronger citizens insuring the success of the future. Teen Night Out provides a drug and alcohol free activity alternative for the teens in our area. Decrease/loss in funding would result in less availability for low income participants, fewer total number of people served and in the case of Teen Night Out. possible elimination of program. C. Describe your coordination with other agencies for this program and/or targeted populations served through this program: We work closely with the Port Angeles School District in providing after school child care. The district provides one facility and some transportation to make this program a reality. We work to provide services to those who receive state assistance through DSHS. We also provide a service for Parent Line for client referral. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count: Unincorporated Area Residents West Central East End End (8) Neah/Clallam Bays, Sekiu Clallam Co. Out of Total Area Total 8001 $51,5431 9201 $73 9601 $81.001.- PROGRAM TITLE. Summer Camp Clallam County (LGIF) (Designate LGIF Pnonty Addressed by Program) Crisis Intervention Treatment II. PROGRAM FUNDING REQUEST City of Port Angeles Uni ted Way W.P Priority Addressed by Program) iority Addressed by Program) Prevention _Emergency Treatment Continuing Care Prevention Emergency Treatment Continuing Care A. Describe the service/program: The three camping programs included in this heading, day, resident, and caravan camps, give children a safe and nurturing environment with positive adult role models during the summer months. A new day camp program for middle school aged youth was added in 1994. Resident and caravan camps provide an opportunity to take children out of their daily environment for extended periods of time with the goal of initiating positive lifestyle changes. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program: Many of the children participating in these camps are low income and from single parent families. They would not have a safe place to go and would often be left to their own devices for care and entertainment. Camping programs can be the single most meaningful event for youth. C. Describe your coordination with other agencies for this program and/or targeted populations served through this program: The Port Angeles School District provides a facility to house this activity, Parent Line of Lutheran Social Services uses this as a place of referral. DSHS places low income children in this program. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count: Actual served 1993 Cost 1993 Expected to serve 1994 Estimated cost 1994 Proposed to be served 1995 Proposed Cost 1995 Port Angeles Area 925 $46,375 1,061 $52,200 1 1,190 1 $56,600 1 Sequim Area 110 $5,450 126 $6,200 140 $6,650 Forks Area 55 $2,725 63 $3,600 70 $3,250 I ---Unincorporated Area Residents-- West Central East End End (8) Neah/Clallam Clallam Co. Out of Bays, Sekiu Total Area Total 1,090 $54,550 I 1,2501 $6 99 1,4001 f" 9 PROGRAM TITLE: Scholarships II. PROGRAM FUNDING REQUEST City of Port Angeles United Way (Designate LGIF Pnority Addressed by Program) (Designate City of P A. Pri Clallam County (LGIF) Crisis Intervention Treatment A. Describe the service /program: Actual served 1993 Cost 1993 Expected to serve 1994 Estimated cost 1994 I Proposed to be served 1995 1 Proposed Cost 1995 1 Port Angeles Area 204 $66,662 I 6041 $93,500 723 $116,080 Prevention _Emergency Treatment Continuing Care eased by Program) (Designa Priority Addressed by Program) Prevention Emergency Treatment Continuing Care This program provides subsidy for low income participants for YMCA memberships and programs. It allows the Y to fulfill the pledge: No person is ever denied access to Y programs due to inability to pay. Sequim Forks Area Area 24 12 $7,850 $3,900 71 36 $11,000 $5,500 85 45 $13,600 $6,800 Unincorporated Area Residents-- West Central East End End (8) B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program: This program provides treatment for dysfunctional families and health related problems by providing activities geared towards identifying problems and implementing solutions. It also insures that other social problems, juvenile delinquency, gangs, child abuse and substance abuse do not happen. Availability of these services would be reduced if funding was not available. C. Describe your coordination with other agencies for this program and/or targeted populations served through this program: Through this program we provide free services to Serenity House, Peninsula Mental Health, Tender Beginnings, NOADC, Port Angeles School District's CHOICE Alternative High School and Middle School, and Boy Scouts. We also work with DSHS to identify and aid those in need. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count: Neah/Clallam Clallam Co. Out of Bays, Sekiu Total Area Total 240 $78,412 7111 $110* ft -r 853 1 PROGRAM TITHE: Youth at Risk Outrea Clallam County (LGII;) (Designate LGIF Pnority Addressed by Program) Crisis Intervention Treatment A. Describe the service /program: Port Angeles Sequim Forks Area Area Area I Actual served 1993 341 4 2 I Cost 1993 1 $19,5501 $2,300 $1,150 Expected to serve 1994 J 1701 20 10 'i Estimated cost 1994 1 $37,4871 $4,410 $2,205 Proposed to be served 1995 1 2101 60 30 Proposed Cost 1995 1 $51,0001 $6,000 $3,000 II. PROGRAM FUNDING REQUEST C ity of Port Angeles Designate City of P A. Priority Mr essed by Program) Prevention Treatment _Emergency Continuing Care Prevention Emergency Continuing Care This program touches the lives of teens who have fallen through social service cracks. This program is designed to reach the unreachable. We make personal contact with the youth, earn their trust and refer them to existing services, i.e. HIV testing or counseling. We provide Late Night YMCA from 11:00 p.m. to 2:00 a.m at least once per week. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program This program helps a target population which has a tremendous need. It battles such problems as substance abuse, HIV /AIDS and crime. This program is in desperate need of funding to continue and grow. C. Describe your coordination with other agencies for this program and/or targeted populations served through this program: We are working with Family Planning, Umbrella Community Services, Clallam County Health Services, Port Angeles Schools, NOADC and many more to identify and serve this target population. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count: Unincorporated Area Residents- West Central East Neah/Clallam End End Bays, Sekiu Treatment Clallam Co. Out of Total Area Total 40 $23,000 4 5 j!5 200 $44,102 300 $60,000 PROGOM TITLE: Clallam County Juvenile Diversion X Clallam County(LGIF) (Designate LGIF Priority Addressed By Program) Crisis X Intervention Treatment II. PROGRAM DING REQUEST City of Port Angeles United Way (Designate City of P.A. Priority Addressed By Program) (Designate U.W Priority Addressed By Program) ention Emergency Treatment Continuing Care Prevention Emergency Treatment Continuing Care A. Describe the service /program. Diversion is a legal process whereby youth alleged to have committed certain misdemeanors are offered an alternative to the formal court process. Referrals received from Juvenile Court and Prosecuting Attorney. Establish files, send appointment letters, do intake interviews (with parent and child) due process, schedule for accountability board, determine fine, restitution, community services, seminars, etc. Monitor contracts close files on successful completi os, return. to court in failure to' 1 te. B. Describe the program's significance to our community. Describe the impact o decrease or oss o L t of Port Angeles or United Way funding to this program. This program diverts youth from the formal court process while holding them accountable for their actions. Should funding be decreased or lost we would not be able to continue to provide services to all youth who are eligible for our program. The youth would not be processed through the system until they have committed additional more serious crimes. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Diversion works closely with other juvenile services agencies, e.g., prosecuting attorney, public defender, law enforcement, juvenile court, Department of Social and Health Services, and the public schools. We are also closely associated with most local counseling agencies. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 134 I 19 174 175 92 200 I 100 185 225 Unincorporated Area Residents I Port Angeles' Sequim I Forks West End I Central I East End Neah Bay, Clallam Out of I City Limits City Limits! iV(1(,K s (Forks, I Clallam County Area Beaver, etc)I Bay, Sekiu Total 1 327 1 90.799 1 452 I 90,799 1 525 1 88,607 Area Total II. PROGRAIV WDING REQUEST PROGRAM TITLE. Pre Treatment Interim Clallam County(LGIF) (Designate LGIF Priority Addressed By Program) Crisis Intervention Treatment Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 *we did not offer *unduplicated new W 7 Services Program (Healthy Families Recovery Center) City of Port Ang es United Way to City of P.A. Prioiityddressed By Program) (Designate U.W. Priority Addressed By Program) 106 .izou pre treatment client count 22 b 18 25 110 1 1800 I 408 Prevention Emergency X Treatment Continuing Care Prevention Emergency Treatment Continuing Care A Describe the service /program. These are short -term, interim services provided to chemically dependent adults who are ready to become abstinent from alcohol and drugs while they await admission to either an in-patient or our outpatient treatment program. Pre treatment groups, including one designed especially for pregnant, parenting and other women, meet weekday morning. They provide clients with a supportive educational and therapeutic environment in which to learn about their addictions, achieve some abstinence (which is monitored) and stability. The longer clients are abstinent before beginning treatment, the better their prospects for long -term abstinence and successful recovery. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. This program provides motivated alcoholics and addicts with a starting place for their recovery. Because it requires minimal ffi staffing and can accommodate large numbers of clients, it is a very cost effective strategy for providing a valuable head start to people seeking recovery and awaiting treatment and keeping them motivated and committed in the interim. A reduction in funding would reduce the number of groups offered and clients served. C Describe your coordination with other agencies for this program and /or targeted populations served through this program. This program provides our community and referral sources such as the courts, law enforcement, CPS, DSHS, probation, employers, other agencies and families with a very accessible, immediately available resource to send their clients /defendants who have "hit bottom" and now seem ready to pursue recovery. The courts will often mandate participation as a precondition to deferred prosecution or probation. We coordinate closely with all such referral sources. D Indicate below the number of persons served in this program and the estimated cost of this program Do not include volunteers in this count 1 1 I 1 I I I services in I Unincorporated Area Residents I Port Angeles' Sequins I Forks West End I Central I City Limits City Limits I City Limits (Forks, I Beaver, etc)! 1993 7 120 I East End i1 4 72 Neah Bay, Clallam Bay, Sekiu Clallam County Total 5 1 2 1 I 135 165 I 42 I I 4115 146 2400 Out of Area Total II. PROGRAIoUNDING REQUEST PROGRAM TITLE. Intensive Outpatient Treatment Program, includ special Pregnant Parenting Women IOTP (Healthy Families) X Clallam County(LGIF) X City of Po Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate riority Addressed By Program) (Designate U.W. 'dressed By Program) Crisis Prevention Intervention Emergency X Treatment X Treatment Continuing Care Prevention Emergency X Treatment Continuing Care A Describe the service /program This program offers chemically dependent youth and adults a complete 72 -hour outpatient treatment program with educational, therapeutic, and behavioral modification components, as well as individual counseling. We've created a special JOTP focusing on the unique needs and Issues of recovering pregnant and parenting women, our highest priority population. IOTP allows participants to remain in their community while obtaining treatment, which helps them build long -term support systems for their abstinence and behavioral changes. It also enables us to involve families in the recovery process, helping them to understand their non productive past roles and learn their necessary new roles in recovery support. IOPT emphasis is on "family recovery" and improved communication conflict resolution skills. At the end of their programs, participants are referred to ongoing Healthy Families continuing care or support groups. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Our county has no inpatient treatment program. Intensive outpatient treatment is often the only recovery option for clients without insurance. It is extremely cost effective and has been found by the government to be one of the most successful treatment modalities (five times more successful than in a Our new gender specific IOTP for pregnant and parenting women is already full, with waiting lists sufficient to fill up a second group. There can be no more positive outcome for our community than preventing damage to their unborn or newborn children. Helping our clients achieve abstinence pays incalculable community dividends in reduced crime, violence and family breakdow. Funding increases would expand the new Women's IOTP; loss of funding would jeopardize it. C Describe your coordination with other agencies for this program and /or targeted populations served through this program. Referrals for IOTP come from schools, courts, Juvenile Services, law enforcement, CPS, DSHS, probation, employers, other agencies and families. We collaborate especially closely in case management with the courts (which frequently defer prosecution for driving under the influence pending successful completion of the IOTP), CPS (which may have established abstinence as a precondition to family reunification), and Juvenile Services in the case of our Youth IOTP. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 Unincorporated Area Residents I I Port Angeles) Sequim I Forks West End 1 Central I East End I Neah Bay, Clallam I City Limits I City Limits I City Limits (Forks, I I I Clallam County Beaver, etc)1 I I I Bay, Sekiu Total 56 1 14 I I 1 I 71 53958 13660 I I I 683 I 68301 x I 76 I 12 I 1 2 I 2 I 92 E6nfi i n I I 1592 1 1592 I 79620 5 1 5 I I 120 6071 3 1 13761 I 3238 I 3238 I j 809'n (g) Out of Area Total PROGRAM TITLE: Developmental Disability Access Program (Healthy Families Support Center) X Clallam County(LGIF) X City of Port geles (Designate LGIF Priority Addressed By Program) (Designa City of P.A Priori Addressed By Program) (Designate U.W. Priority Addressed By Program) Crisis X Intervention Treatment II. PROGRAMONDING REQUEST A. Describe the service /program. This program provides individualized advocacy, life enrichment and support services for developmentally disabled youth, adults and seniors that enable them to obtain educational and public entitlements, access other community services, enjoy recreational activities and opportunities, achieve their fullest potentials for independence and lifelong learning, and integrate more fully into community life. These services and enhanced opportunities immeasurably enrich the lives of participants, and provide important emotional support and respite to their family members. B Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Without the advocacy and assistance provided by this program, our disabled clients would have serious difficulties obtaining appropriate educational placements and public entitlements, or accessing other community services. Their quality of life and recreational opportunities would be significantly compromised Since we've just lost our state funding, any reduction in funding could jeopardize our capacity to maintain this program. C Describe your coordination with other agencies for this program and /or targeted populations served through this program. Our staff works in close partnership with Deb Terry, the county's "dd" program officer, and with clients' families, Diversified Industries, schools, group homes, DSHS and the courts, to assure case management and coordination and that clients receive optimal services responsive to their needs. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. 'Actual served 1993 'Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 'Proposed Cost 1995 Prevention Emergency Treatment X Continuing Care I Port Angeles{ Sequim Forks West End Central I East End I Neah Bay, Clallam Out of 1 City Limits I City Limits{ City Limits (Forks, I Clallam County Area t Beaver, etc)( I Bay, Sekiu Total Total 60 4 4 1 4 6' 2 1 80 1 a6750 311 7 't117 31 17 42$,7 1,.24g ti7ZZA 1 60 7 1 1 3 4 1 1 75 11 I 65770 8715 R77 I 39ati 4107 182150 1 65 9 5 5 7 i 91 1 I 12445 8373 4186 1 4 18 6 753c 8 171q Unincorporated Area Residents United Way Prevention Emergency Treatment Continuing Care PROGRAM TITLE Sexual Abuse Treatment Program (H (HEa77 i Families Support Center) X Clallam County(LGIF) City oort Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City Addressed By Program) (Designate U. X Crisis X Intervention X Treatment II. PROGRAM nTiNDING REQUEST Prevention X Emergency X Treatment Continuing Care ressed By Program) Prevention Emergency ST• X Treatment I2 s c°' Continuing Care A. Describe the service /program. Provides therapeutic counseling, treatment and support to children who have been sexually abused, and to their non offending parents, as well as crisis intervention, emergency services and advocacy to prevent their revictimization in interactions with police, emergency room, courts, etc. I. 1 receive individual and group program services that enable them to survive police and hospital processes, understand and deal with their trauma, and begin their process of healing, recovery and return to full functioning within their families, schools, and community. B. Describe the program's significance to our community. Describe the impact of decrease or loss o f LGIF, City of Port Angeles or United Way funding to this program. Children who have been sexually abused need immediate, intensive, continuing and skilled therapeutic treatment in order to understand that the abuse was not their fault, to relieve their terror, to learn how to protect themselves from subsequent abuse, to deal with their trauma, and to rebuild their lives and futures Their parents require education and assistance so that they can most constructively and effectively promote and support their child's recovery and healing. Both need emergency assistance, support and "systems advocacy" throughout their ordeal. Any loss or decrease of funding would jeopardize our crisis intervention/advocacy help and significantly reduce the number of children who can be treated, or significantly reduce the level and duration of their services, or both. C. Describe your coordination with other agencies for this program and /or targeted populations served through this program. We participate in the Child Abuse Multidisciplinary Team, and work very closely with Child Protective Services, law enforcement, Family Court, and the County Victim Witness Coordinator. We receive referrals from CPS, the schools, courts, county, police /sheriff, clergy, counselors, health care providers, and Tribal Centers. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. I i Unincorporated Area Residents 1 I I I Port Angclesl Sequim I Forks West End I Central i East End l Neah Bay, Clallam Out of i City Limits I City Limits l City Limits (Forks, I I I Clallam County Area I I I Beaver, ete)I I I I Bay, Sekiu Total Total I Actual served 1993 I 126 I 49 I I 13 I 12 3 700 Cost 1993 I AFann I 18510 I I 5183 I 4442 74039 You think you will serve 1994 I c: (1 I 2 rl I 5 I 5 3 80 Estimated cost for 1994 1 6R I atinq I f 2066 I 2066 34425 I i Proposed to be served 1995 70 10 I I g I g I 116 I Proposed Cost 1995 1 25230 l; 0934 i 2943 I 2943 1 42050 I *total number of individuals served, ingIuding returning clients, not unduplicated count *unduplicated new clients served (children and parents) II. PROGRAM FDING REQUEST PROGRAM TITLE:_Safsllazie Domestic Violen_ce/Segoussault Program (Healthy Families Support er) X Clallam County(LGIF) City I Angeles X United Way (Designate LGIF Priority Addressed By Program) (De se City A. Priority Addressed By Program) Designat W. Priority Ad Crisis X Intervention Treatment Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 I Port Angeles' Sequim I 'City Limits I City Limits 1 1 5i i1 147 X Prevention X Emergency Treatment Continuing Care *unduplicated client count unavailable *unduplicated clients /total number of individuals Unincorporated Area Residents served A Describe the service /program. The SafeHome /Sexual Assault program helps several hundred women and children escaping domestic violence or surviving rape or sexual assault with crisis intervention, information and emotional support, legal and systems advocacy, counseling, support groups and safe shelter. Supported by 7,500 volunteer hours annually, the program offers a 24 -hour crisis line, and teaches school students to understand the nature, consequences and prevalence of spousal abuse, sexual assault and "date rape how to prevent incidents, protect themselves and seek protection and assistance when needed. Our new "Rose House" facility will, in 1995, become the Olympic Peninsula's only long -term transitional living refuge for women and kids escaping domestic violence B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Our county's economic problems have increased our already high rate of spousal abuse and sexual assault. Women brutalized by domestic violence or sexual assault, and their children, desperately need what this program offers: immediate, intensive crisis intervention and emotional and practical support e.g. escaping the violence, protecting their kids, obtaining medical care, working with law enforcement to apprehend their perpetrator, finding alternative safe housing, seeking protective court orders, obtaining interim public benefits, identifying their options. Without these services, domestic violence survivors will return to their abusers or live on the streets, and the victimization of sexual assault victims will be compounded. Any loss or decrease in funding would be disastrous. many victims of these crimes would be left without the resources and services that enable them to survive and recover from their ordeals. C. Describe your coordination with other agencies for this program and /or targeted populations served through this program. We coordinate closely with police, the courts, health care providers, DSHS, the County Victims Assistance Coordinator, schools and Forks Abuse (our colleagues in the West End of the county.) All of these providers refer clients to us, and we work with them to assure that clients obtain the benefits, assistance and services to which they are entitled. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count Forks West End I Central I East End I Ncah Bay, Clallam City Limits (Forks, I I I Clallam County Beaver, etc)] i I Bay, Sckiu Total lU I LU I 1/ 4 4ts I. 969 I NC)T1 900 additional individuals sprvpd thrniinh c X Prevention X Emergency Treatment Continuing Care Out of Area Total I 788h:11 71 781 I 14521 2905 26137 5808 7260 11452U6 l3ooh1onh 89/ 191 1ni7nl1nn /800 70/4n1 10/9050/97 I 884951 24135 I 16091 321.6 128962 I 6436 1 8045 1160900 II I 500/1400 100/4169 10/]10 15/30 25/1120 25/56 50/701 725/31155 11160581 25230 I 1682 1 .3364 1 5046 1 5046 111 774 i 1f429& od- ssed By Program'K- ITS i II. PROGRAIINDING REQUEST PROGRAM TITLE Exchange Club Center for the Preilefttioti of Child Abuse (Healthy FamiT Clallam County(LGIF) x City of ort Angeles (Designate LGIF Priority Addressed By Program) (Desi: Priority Addressed By Program) x Prevention ty Addressed By Program) Crisis Intervention Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the service /program. Preventing child abuse and neglect through a comprehensive program of parent education and support services, including: ongoing positive parenting classes and support groups, including special classes for parents escaping domestic violence, pregnant women, parents recovering from addictions, and Tribal Centers parents; intensive in -home Parent Aide services for new parents with young children at high risk for abuse; training for child abuse service providers; and community education. In 1995, we will initiate new court- mandated educational clinics for divorcing parents to prevent their kids from being "caught in the middle" of their conflicts, and organize "Parents Anonymous" facilitated self -help groups. x Prevention B. Describe the program's significance to our community. Describe the impact of.decrease or loss oft,GIF, City of Port Angeles or United Way funding to this program. These services prevent and reduce the incidence of child abuse and neglect in our community. They help parents learn proven parenting and nurturing skills, healthy child development strategies, and positive, non violent disciplinary techniques. This is the only program in our community targeting chemically dependent pregnant women and parents, or women surviving spousal abuse, and we're the primary source of in -home Parent Aides. Our new "Children In the Middle" program will help hundreds of divorced/divorcing parents avoid hurting their children as they resolve marital conflicts; there's no other resource. Any decreasein United Way or City of PA funding would require reductions in parenting classes amd Parent Aide services, and jeopardize the divorce clinic. C Describe your coordination with other agencies for this program and /or targeted populations served through this program. We participate in monthly Child Abuse Multidisciplinary Team meetings to coordinate interventions and resolve service gaps and system problems. We work in very close partnership with CPS (which funds a half -time Parent Aide and sends clients to our parenting classes), DSHS, and Family Court Commissioner Bill Knebes (who asked us to initiate the divorce clinic and will mandate participation.) We also participate on the Juvenile Justice Advisory Committee and the Advisory Board to the PARS Family Life Program. We receive referrals from the schools, courts, county, law enforcement, clergy, counselors, health care providers, businesses and Tribal Centers. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. I I Unincorporated Area Residents I I I Port Angeles) Sequim I Forks West End I Central I East End I Neah Bay, Clallam Out of I City Limits I City Limits I City Limits (Forks, I I 1 Clallam Coun Area I I Beaver, e0 1 I I Bay, Sekiu Total Total Actual served 1993 8 01 31 1 2 6 1 2 4 1 3 2 1 17 1 30 I 24U (Cost 1993 11R441 5454 1 5 419T 04541 G9.3/ 1 040G 1 419511 1# You think you will serve 1994 F 5d 20 1 1 1 5 1 2 10 I al 1 Estimated cost for 1994 1 3 9n1 5066 I 1 8 9 7 1 189 50661 77 I S n66 'i8970 I Proposed to be served 1995 2 501 50 I 3 0 0 I 70 1 5 n 1 1 5 I an 5 n d I Proposed Cost 1995 22361 4473 I 89451 1788 I 44731 895 I 1788 I 447251 *total number of individuals served; not an unduplicated new client count *unduplicated new clients served servirp *substantial increase reflects initiation of "Children in the Middle" divorce clinic c X X X A. Crisis Intervention Treatment PROGRAM TITLE: Adult Action l v II. PROGRAM FU ING REQUEST X Clallam County (LGIF) X City of Port Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City of P A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Prevention X Prevention Emergency Emergency X Treatment X Treatment X Continuing Care X Continuing Care Describe the service /program. 3- day /week program; day care for adults with physical /memory disabilities; provides individualized treatment plan, social, educational and health activities; education and respite for families; supportive counseling and on -going care; increases quality of life. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Only adult day care in Clallam Co.; vital part of the long -term care continuum, helping seniors stay in their homes and helping families learn how to assist and cope. A decrease of funds would drastically compromise the viability of the program and may cause closure. No funds close. C. Describe your coordination with other agencies for this program and /or targeted populations served through this program. Caregiver support group, co- facilitated with Peninsula Community Mental Health. Coordination with Home Care, Home Health, Olympic Memorial Hospital, nursing homes, Senior Information and Assistance. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Port Angeles City Limits 71 $39,175 53 $40,335 57 $44,731 Sequim City Limits Actual served 1993 Cost 1993 You think you will serve 1994* Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 Due to large reduction in funding in 1994, we closed our Sequim site 37 $7,883 9 $5,466 9 $6,037 Forks City Limits I Unincorporated Area Residents West End i Central East End i Neah Bay, (Forks, Clallam Beaver, etc.) i i Bay, Sekiu 53 incl /Cent. $16,001 incl/Cent. 24 7 $6,699 $1,961 25 7 $7,486 $2,112 and were no longer able to staff stroke support groups in Port Angeles 8 I Clallam County Total 161 $63,059 93 $54,461 98 $60,366 Sequim. I Out of Area Total 0 0 0 0 0 0 II. PROGRAM FU ?DING REQUEST PROGRAM TITLE: Health Care Access Program X Clallam County (LGIF) X City of Port Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Crisis Intervention X Treatment Prevention X Emergency X Treatment Continuing Care Prevention X Emergency X Treatment Continuing Care A. Describe the service /program. Provides access to medical and dental services; coordinates Voluntary Referral Network; provides direct services for prescriptions, lab work, medical equipment and transportation; services to low- income individuals and family members B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Coordinates thousands of dollars in free medical and dental services provided through VRN. There are still many people unable to meet even the minimum co- payment requirements for the Washington Basic Health plan. HCAP services are the only access to medical care our clients have outside the hospital emergency room. C. Describe your coordination with other agencies for this program and /or targeted populations served through this program. Services coordinated through VRN, Salvation Army, St. Vincent de Paul and community service organizations and churches. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Financial projections include VRN contribution. Yearly average approximately $20,000. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 Port Angeles Sequim i Forks City Limits City City Limits Limits i 450 50 12 $17,100 $1,900 $866 465 60 30 $17,670 $2,280 i $1,140 579 75 35 $22,002 $2,850 $1,330 I Unincorporated Area Residents West End Central East End (Forks, Beaver, etc.) 5 $190 15 $570 20 $760 8 Neah Bay, Clallam Bay, Sekiu Clallam Out of County Area Total Total 668 489 $25,384 $18,582 795 510 $30,210 $19,380 825 525 $31,350 $19,950 O II. PROGRAM FUING REQUEST PROGRAM TITLE Retired Senior Volunteer Program Clallam County (LGIF) X City of Port Angeles United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) Crisis X Prevention Prevention Intervention X Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the service /program. RSVP matches seniors willing to volunteer with various needs in the community. Volunteers staff info booths at city county offices, museums, hospitals, etc., and provide support to schools, day cares, centers and Meals on Wheels. Many of our volunteers provide transport for very ill patients to Seattle hospitals. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Nearly 70,000 hours per year in Clallam County at minimum wage accounts for $300,000 worth of "free" labor. Without this funding, we would trim back the availability of our County Coordinator, which is currently only half -time. Describe your coordination with other agencies for this program and /or targeted populations served through this program. We work closely with nearly every local government agency, non profit institution, educational institution and service organization in Clallam County. We excel in providing help to frail elderly or vulnerable persons (children, patients, etc.). D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. C. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 NOTE: Numbers given reflect volunteer hours /and number of volunteers I Unincorporated Area Residents West End Central East Port Angeles City Limits 27,267/285 $18,116 26,923/288 $17,888 27,603/288 $18,333 Sequim City Limits 40,690/432 $26,992 40,446/437 $26,856 41,125/437 $27,314 Forks City Limits 397/7 $273 416/7 $276 416/7 $276 8 (Forks, Beaver, etc.) 187/2 $137 208/2 $138 208/2 $138 End Neah Bay, Clallam Bay, Sekiu Clallam Out of County Area Total Total 68,541/726 27,711/325 $45,518 $19,046 67,993/720 28,000/330 $45,158 $25,047 69,352/734 29,000/345 $46,061 $27,500 L i PROGRAM FUNDING REQUEST _PROGRAM 111LE: CRISIS LINE X Clallam County(LGIF) X City of Port Angeles X United Way X Crisis Prevention Prevention Intervention X Emergency X Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the service /program. The Crisis Line is staffed by a team of volunteers who have 24 -hour access to county designated mental health professionals meeting the needs of the highest level crisis cases in this County. The Crisis Line component is not funded by the cammunity mental health system but is integrated with the emergency services program. The Crisis Line responds to crisis calls including family problems, domestic violence, crisis /alcohol drug calls, housing, unemployment, and availability of ccnmunity resources. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF. City of Port Angeles or United Way funding to tli program. Decrease of this service is a loss of volunteer service time. Access to the Crisis Line has became standard procedure for hospital, law enforcement and private mental health staff referrals, and the many agencies that utilize this resource. The program provides an efficient way to handle general crisis calls as well as information and referral services. Due to loss of LGIF funding last year, the program has been scaled back. _C Describe your coordination with other agencies for this program and'or targeted populations served through this program. The Crisis Line coordinates this service through the library, school systen, other health and human service agency providers, hospital emergency staff, law enforcement personnel, etc., as well as with the mental health program. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. r (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W Pnonty Addressed By Program) -Actual served 1993 485 Cost 1993 17.405 -4 You think you will serve 1994 400 Estimated cost for 1994 11 6Aq Proposed to be served 1995 500 Proposed Cost 1995 1R f)( I Unincorporated Area Residents I Port Angeles) Sequim I Forks I West End I Central I East End I Neah Bay, I Clallam I Out of I City Limits I City Limits I City Limits I (Forks, I I I Clallam I County I Area I I I Beaver, etc)I I I Bay, Seldu I Total I Total 1 I I I I I I 117.405 I I 17.405 I 400 I I 1 400 111 66Q AFQ I I 500 I I I 500 I hlofis 1R Q5S I (8) Census info not available for this program. _PROGRAM '1'1"1 "LE: OLDER ADULT X Clallam County (Designate LGIF Priority Addressed By Program) X Crisis X Intervention X Treatment -Actual served 1993 216 Cost 1993 77,410 -ti# You think you will serve 1994 245 Estimated cost for 1994 86,787 Proposed to be served 1995 9qn Proposed Cost 1995 86,000 34,763 1 35.121 113 1 99 40.028 1 35.069 I1R 1 ini 39,560 1 36,120 X Prevention X Emergency X Treatment Continuing Care II. PROGRAM FUNDING REQUEST X City of Port Angeles X United Way (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) I Unincorporated Area Residents 1 PortAngelesl Sequim 1 Forks I WestEnd I Central I City Lirnits I City Limits 1 City Limits 1 (Forks, 1 I I Beaver, etc)1 I 97 I 98 1 1 I 21 7.526 26 1 2 708 1 9.211 1 8.600 X Prevention X Emergency X Treatment Continuing Care A. Describe the service/program. A geriatric mental health specialist is funded on a full -time basis to provide outreach assessment, consultation to other geriatric providers, and coordinating a peer counseling program. In addition, community education programs are conducted to increase awareness of the aging process and needs of older persons and their families. This project supports the peer counseling program of four peer counselors to provide outreach support to hone -bound persons. Describe the program's significance to our community. De scribe the impact of decrease or loss of LGIF.. City of Port Angeles or United Way funding to program. Reduction or loss of funding means loss of in -hare support for the frail and elderly who are hone- bound. _C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Coordination is done with private physicians, skilled nursing facility staff, hospital staff, Olympic Area Agency on Aging, Public Health, Chore Services, community caretakers, and family members of older persons. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. 1 East End 1 Neah Bay, 1 Clallanm Clallam 1 County I I Bay, Sekiu 1 Total I I 216 I G 1 �Gn 11.720 1 86.000 Out of Area Total 77.41() 1 238 1 5 85.016 11.771 .PROGRAM'111LE: LOW INCOME X Crisis X Intervention X Treatment A. Describe the service/program. A sliding fee scale often does not reach the people who fall below poverty level guidelines but do not qualify for public assistance. If these consumers are unable to pay, they are currently eligible for crisis counseling sessions, but are unable to enter other non enrolled client services such as family therapy, case management, or access to physicians for psychiatric medications. These folks need local assistance to help then through short -term problems. _C Describe your coordination with other agencies for this program and/or targeted populations served through this program. County designated mental health professionals, crisis case managers and screening /intake personnel coordinate services to low income clientele between law enforcement and hospital contacts, private physicians, attorneys, employers, family members, Connunity Action, and other local service agencies. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. II. PROGRAM FUNDING REQUEST X Clallam County(LGIF) y City of Port Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City of PA. Priority Addressed By Program) (Designate U. W Priority Addressed By Program) Prevention Prevention X Emergency X Emergency —X_ Treatment X Treatment __IL Continuing Care X Continuing Care Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF. City of Port Angeles or United Way funding to program. Decreasing funds to this population would result in losing services for working poor clients and those who fall outside of funding for priority groups. I Unincorporated Area Residents I Port AngelesI Sequim I Forks I West End I Central I East End I Neah Bay, I Clallam I Out of I City Limits I City Limits I City Limits I (Forks, I I I Clallam I County I Area I I I I Beaver, etc)I I I Bay, Sekiu I Total I Total -Actual served 1993 306 I 143 I 99 I 57 I 2 301 I 5 Cost 1993 127,352 59,515 1 41,203 23,722 I 832 i 125,272 2,080 You think you will serve 1994 350 I 164 I 104 I 78 I 3 1 349 I 1 Estimated cost for 1994 14 2 (1F I 642.20 I aziazi 12.4111 1 1.,2 1 14:1,1* I 421 Proposed t# to be served 1995 400 I 190 I 112 I 85 I 10 1 397 I 3 Proposed Cost 1995 150,000 71,250 1 42,000 i 31,875 3,150 1 148,8/5 1 1,125 (8) ,PROGRAM TrILE: JAIL SERVICES II. PROGRAM FUNDING REQUEST X Clallam County(LGIF) y City of Port Angeles United Way (Designate LGIF Priority Addressed By Program) (Designate City of PA. Priority Addressed By Program') (Designate U.W Pnonty Addressed By Program) X Crisis Prevention Prevention Intervention X Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care ,AL. Describe the service /program. Outreach, advocacy, crisis intervention and possible medication review reports (monitor side effects, etc.) for persons in the County Jail. Outreach to clients in jail regarding release plans, housing, and treatment program (alcohol and mental health.) Crisis counseling sessions in the jail upon jail staff requests would be available. Provides recommendations (e.g., suicide assessment plans, evaluations for hospitalization, and community resources to jail staff. Describe the program's significance to our community. Describe the impact of decrease or loss of LGLF. City of Port Angeles or United Way funding to program. Persons in jail are facing a crisis in their lives and need support to return to the community. If a jailed client is not familiar with the services while serving time in the jail, he /she is less likely to follow through with services upon release. _C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Coordination with the jail staff and county health care providers, the county designated mental health professionals, hospital emergency roan staff, case managers, landlords, employers and existing family miters as may be necessary to link the person back into the community. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. I Unincorporated Area Residents 1 Port Angeles! Sequim I Forks I West End I Central I East End I Neah Bay, Clallam I Out of I City Limits 1 City Limits I City Limits I (Forks, I I I Clallam I County 1 Area Beaver, etc)I I I Bay, Sekiu I Total I Total -Actual served 1993 37 29 3 I I 5 I I 37 Cost 1993 2 A19 2.831 zq3 I I 488 1 2 (19 I You think you will serve 1994 40 33 3 I I 4 I 40 Estimated cost for 1994 4.608 3 801 346 I 461 I Q FOR I Proposed #t to be served 1995 40 33 3 I 4 I 40 I Proposed Cost 1995 4.698 3.876 352 I 470 I A. 6AR I (8) PROGRAM TITLE. Diversified Industries Olympic Native Harvest xx Clallam County(LGIF) City of Port Angeles United Way (Designate LGIF Prionty Addressed By Program) (Designate City of P A Pnonty Addressed By Program) (Designate U W Priority Addressed By Program) Crisis ,r,r Prevention Prevention xx Intervention Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care A Describe the service/program. Olympic Native Harvest was created to diversify the work options available to people with disabilities by providing both outdoor and indoor jobs utilizing kenesthetic abilities. The project also provides employment opportunities for at -risk -youth, people with learning disabilities, mental illness, and other significant barriers to employment. Client /workers will gather forest materials from timberlands for processing and sale. The program has established markets and recently hired a crew supervisor, two at- risk -youth, a person with mental illness, and a high school student with disabilities. Valuable work skills will be taught while providing paid erploya ent B Describe the program's significance to our community Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program The community will benefit from a new business that adds value to our forest lands and is enviornrrentally sensitive. The project will provide eiployaent for at least 25 people in the first three years of operation. Persons employed by the project are those who have been chronically unemployed and rely on other agencies, welfare, and caret unity support for their livelihoods. Olympic Native Harvest will offer jobs and dignity. Start-up funds are needed for the first year of the project. Extensive grant writing is in progress for initial funding. LGIF and /or City of Port Angeles funds will all for the hiring of more needy individuals. C Describe your coordination with other agencies for this program and/or targeted populations served throu2h this program The identification of at -risk -youth and adults with disabilities has been coordinated with other agencies including Peninsula Community Mental Health Center, 11 Boys and Girls Club, Sequin School District, and Olympic Job Training Center. An agreement with Serenity House is in place to utilize the greenhouse for processing preserving materials. On -going coordination of client program plans and referral for generic services as needed will occur. D Indicate below the number of persons served in this program and the estimated cost of this program Do not include volunteers in this count. I Port Angelesi Sequim Forks West End I City Limits City Limits] City Limits (Forks, I Beaver, etc) Actual served 1993 0 0 I 0 0 Cost 1993 0 0 n n You think you will serve 1994 3 0 i 0 0 Estimated cost for 1994 15.550 0 0 0 I 5,183 10,367 (Proposed to be served 1995 6 1 I 0 1 2 2 Proposed Cost 1995 85,216 14,202 0 14,202 28,405 28,405 Unincorporated Area Residents I I Central I East End Neah Bay, Clallam Out of Clallam County Area 0 0 0 O Bay, Sekiu Total Total 0 0 0 o I 0 1 2 0 6 I 0 0 31,100 I 0 0 12 1 0 0 170,430 0 IL PROG'NDING REQUEST PROGRAM TITLE: Serenity House X Clallam County(LGIF) (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Crisis Prevention Prevention Intervention X Emergency X Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the servicefprogram. Provides shelter, food, clothing, showers, transportation, household goods and case management to homeless, medically stable adults. Strong support for substance abuse recovery. New program goals incorporate an intervention approach which strongly holds clients accountable for their choices and supports healthy choice making. Program also now incorporates self- managing component, including resident council and p, appeal process, Program Action Plan supports accountab'1'#Y B. Describe the program's significance to our community. Descnbe the impact of decrease or loss of !Jiff City of Port Angeles or United Way funding to this program. Serenity House is the only facility -based emergency shelter on the Olympic Peninsula, and has been for the past 12 years. With the increased focus on accountability and responsibility through new program implementations this past year, the cycle and revolving door of homelessness among single adults is being impacted positively in this community. Should local funding support decrease, we would amply f coordination nation wi th other solicit-more. gie or this program doand/orn� but be l i tione l o l s served ou �t vital. C llescn your coor agencies p gram g pop program. Sheltering homeless people in Clallam County is coordinated through a strongly built system of all shelter providers in the county, as well as churches and clubs. In addition, networking and access with other social service agencies is essential and accomplished to meet the diverse needs of homeless adults in Clallam County. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 I Unincorporated Area Residents I Port Angeles) Sequim I Forks West End I Central I East End I Neah Bay, Clallam I City Limits I City Limits I I 105 I 19 1 34,440 I 6,232 I 162 I 29 1 31,266 I 5,597 I 187 I 33 131.603 I 5,577 X City of Port Angeles X United Way City Limits (Forks, I I I ChM= County Beaver, etc)! I I Bay, Sekiu Total 7 I 8 I 7 I 3 26 2,296 I 2,624 1 2,296 I 984 8.528 10 I 12 I 10 I 5 40 1,930 I 2-,316 I 1,930 I 965 7.720 11 1 14 I 11 I 6 46 1,859 I 2,366 I 1,859 1 1.014 7.774 13 4,264 20 3,860 23 3,887 Out of Area Total 3R 12,464 58 11.194 69 11.661. IL PROGRAM' "'LADING REQUEST PR6GRAM TITLE: Evergreen Family Village X Clallam County(LGIF) X City of Port Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City of PA Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Crisis Prevention Prevention Intervention X Emergency X Emergency Treatment Treatment Treatment Continuing Care Continuing Care A Describe the service/program. The Evergreen Family Village will be constructed in 1995, with planned opening in December. It will provide 16 units of transitional housing for homeless families in shelter, plus supportive services. Families may stay up to two years; rents will be no more than 30% of their income, ranging from $92 to $222 per month. This request is for hiring of staffing during Fall, 1995 in anticipation of the first families moving in in December. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. This type of housing fills an identified need for affordable housing for homeless families, a gap towards permanent housing from emergency shelter. The supportive services will create an accountable means of growth and change for these families, fostering better citizenship and responsibility so that the cycle of homelessness can be broken. Clients will become good tenants for permanent housing in the community and develop income sources to stabilize housing, as well as address other issues of dysfunction and poor choice making. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Most agencies have signed on to provide $1.7 million of services to our families on and off site at this time. Every conceivable need via services will be available and encouraged /required through goal setting by families. This program will address all needs of homeless families with children, and special emphasis will be placed on the needs of the children. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Unincorporated Area Residents I 'Port Angeles' Sequim 1 Forks West End 1 Central 'East End I Neah Bay, Clallam Out of I City Limits I City Limits I City Limits (Forks, I I I Clallam County Area I 1 Beaver, etc)) I I Bay, Sekiu Total Total Actual served 1993 I I I I Cost 1993 I 1 I I You think you will serve 1994 1 I I I Estimated cost for 1994 1 1 I I Proposed to be served 1995 I 15 I 6 I 1 1 1 I 1 I 1 6 Proposed Cost 1995 I 7,290 I 2,916 1 486 486 I 486 I 486 I 486 2,916 II< PROG'NDING REQUEST PROGRAM TITLE: Family Shelter Services Coordinator X Clallam County(LGIF) X City of Port Angeles X United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Crisis Prevention Prevention Intervention X Emergency X Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the service/program. Coordinator is hired and supervised by the Shelter Network with partial funding fromFederal McKinney ESGP program to coordinate services for homeless families with children. This includes intake and assessment; screening for short- or long -term shelter needs; work with network case managers to find permanent, affordable housing; network with rental associations to break down barriers of credit; develop additional emergency and transitional housing opportunities. This service centralizes access for families and coordinates system to eli inat stress_ for families B. Describe the program's significance to our community. Describe the impact of d ecrease or loss of 1. to of Port Angeles or United Way funding to this program. Our coordinator began in July, 1994 and our funding from ESGP is only through 12/31/94. While it has taken considerable effort to establish this new position and continues to develop procedures in suppor+ of the above description, the impact on shelter providers has been very positive and clients' access to shelter is less traumatic and better facilitated. We have worked for four years to get this position funded and believe the future value of our coordinator cannot be stressed at h'S time. C Describe your coordination with other agencies for this program and/or targeted populations served through this program_ All homeless families with children are now referred to the coordinator who is aware of shelter unit vacancies and scheduling. This includes working with the Shelter Network closely. Coordinator also has been working with churches to facilitate a stronger network for vouchering when shelters are full. An affordable rental list has been developed to aid clients. Work with credit counseling, rent a ies _service cluhs s an la aont Outreach im ch efforts are 995 focus also. D. c d icati; b s etow a nut o persons sery m s program and the estimated cost o program. o not i n ern mclude volunteers in this count. Unincorporated Area Residents I Port Angeles' Sequim I Forks West End I Central I East End I Neah Bay, Clallam Out of I City Limits I City Limits' City Limits (Forks, I I I Clallam County Area I I I Beaver, etc)I I I Bay, Sekiu Total Total Actual served 1993 Clients shrved argil al ready rtported a homel e s I stati st; rL thrniigh'Shp] tar id twori, Cost1993 agencies;I having s (trved 199 (families n 1993. Ioordinatoir works with all fa ilies. You think you will serve 1994 Coordlinator reliorts 3 cahls per dhv additionally for h he1ter. ITrackina through Estimated cost for 1994 Shelter Networil of provibe rs will! transfer Ito coordihator in 1,9 95 Proposed to be served 1995 I q2 I 5? I 20 1 10 I 10 I 10 I 8 1 40 an Proposed Cost 1995 1 5,140 I 2,808 1 1,080 1 540 I 540 I 540 1 432 1 2.160 2.160 (8) PROGRAM TITLE. COMMUNITY EDUCATION Clallam County(LGIF) (Designate LOW Pnonty Addressed By Program) X City of Port Angeles X United Way (Designate City of P A. Pnonty Addressed By Program) (Designate U W Pnonty Addressed By Program) Crisis X Prevention X Prevention Intervention Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care A Describe the service program This program provides people in the community and teens in the schools with the informational tools with which to make wise personal choices about their reproductive lives Services include Health Classes in the Port Angeles and Sequim schools covering Dating Relationships, Assertiveness, Sexually Transmitted Disease, Women's Reproductive Health and (in some classes) contraception, always with the stress on Abstinence. Presentations in the community are to such diverse groups as Girl Scouts and at churches, responding to the variety of needs of these diverse groups B Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF. City of Port Angeles or United Way fundine to this program We are the only agency in Clallam County offering our education services to the schools at no cost to the schools or the community The loss of our funding and therefore the loss of our services, would require that the schools and community find another provider of this service and would be hard pressed to do so at no cost Our state funding for this program will be reduced to $3,500 in 1995, making the United Way and Port Angeles funding all the more crucial. C Describe your coordination with other agencies for this program and/or tareeted populations served through this program This program coordinates with the schools, other agencies serving teens such as First Step Support Services, YMCA Teen Outreach, Northwest Services and most recently, Dispute Resolution addressing the problem of teen violence All of these contacts are helping us serve teens at risk for pregnancy and sexually transmitted disease which are a primary target of our Education Program. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 I 1,915 Cost 1993 $18.598 You think you will serve 1994 2,106 Estimated cost for 1994 I $16,048 Proposed to be served 1995 I 2,211 Proposed cost 1995 1 $15,192 I Unincorporated Area Residents Port Angeles Sequim Forks West End Central East End Neah Clallam Out of Area Area City (Forks, Area Bay, County Area Limits Beaver, etc) Clallam Total Total Bay, Sekiu 669 $6,458 736 $5,572 773 $5,275 II. PROGRA$NDING REQUEST 0 0 0 0 0 0 0 0 0 0 0 0 (10) 0 0 0 0 0 0 64 0 2.648 $775 0 $25.831 70 0 2.912 $669 0 $22.289 74 0 3.058 $633 0 $21.100 0 0 0 0 0 0 II. PROG�UNDING REQUEST PR R TITLE. MIDDLE SCHOOL PEER EDUCATION Clallam County(LGIF) (Designate LGIF Pnonty Addressed By Program) Crisis X Prevention X Prevention Intervention Emergency Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Descnbe the service /program. This program builds on the success of our Teen Task Force high school Peer Education group and the successful premise nationwide that teens learn best from each other. Since 1994 was the first year for this program, we began simply by choosing to work with Ruth Bell's leadership class at Sequim Middle School The students researched sources of help for teens in our local area and created a business card size Resource Reference for teens to carry with them In 1995, we plan to bring the Teen Help card project to Roosevelt Middle School and work toward developing middle school teens to become part of the high school Teen Task Force by having them attend monthly Teen Task Force meetings. B Describe the program's significance to our community Describe the impact of decrease or loss of LGIF. City of Port Angeles or United Way funding to this program Research presented to the WA state legislature by Helen Sommers when they were considering HB 1408, legislation for teen pregnancy prevention programs, indicates that it is the middle school age students that need healthy options education Since this program is just getting off the ground, it is difficult to say what the adverse affect would be if funding were lost. However, the more preventive efforts made, the better chance we have of stemming the tide of adolescent pregnancies. C Descnbe your coordination with other agencies for this program and/or targeted populations served through this program. We began this program by working with Sequim Middle School. Through another grant program funded by HB 1408, we have been also laying groundwork at Roosevelt Middle School and are working with a counselor and the drug and alcohol counselor there With this program we will be able to reach other middle school students which, along with all teens, are a primary target of our Education Program. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Port Angeles Sequim Forks West End Central East End Neah Clallam Out of Area Area City (Forks, Bay, County Area Limits Beaver, etc) Clallam Total Total Bay, Sekiu Actual served 1993 N/A N/A N/A Cost 1993 N/A N/A N/A You think you will serve 1994 0 633 0 Estimated cost for 1994 0 $3,484 0 Proposed to be served 1995 2.500 650 0 Proposed cost 1995 $3,300 $200 0 X City of Port Angeles X United Way (Designate City of P A Pnonty Addressed By Program) (Designate U W Pnonty Addressed By Program) (13) N/A N/A 0 0 0 0 Unincornorated Area Residents N/A N/A 0 0 0 0 I I N/A N/A N/A N/A N/A N/A N/A N/A 0 0 633 0 0 0 $3.484 0 0 0 3.150 0 0 0 $3.500 0 PRO RAM TITLE CLINIC SERVICES X Clallam County(LGIF) (Designate LGIF Priority Addressed By Program) II. PROGRA•UNDING REQUEST Crisis X Prevention Prevention X Intervention Emergency Emergency X Treatment X Treatment Treatment Continuing Care Continuing Care A Describe the service /program. Clinic services include a complete annual exam consisting of a pelvic, Pap smear, blood pressure, height and weight, hematocrit, urine testing for protein and sugar, and breast, abdomen, heart and lung exam Also provided is personal education on reproduction, abstinence, contraception, sexually transmitted diseases and, if necessary, discussion of options in the event of an unplanned pregnancy Although we do not perform surgical procedures, we do provide information and referral for these services. In 1994, we funded 4 vasectomies for patient partners. B Describe the program's significance to our community Describe the impact of decrease or loss of LGIF_ City of Port Angeles or United Way funding to this program. We are the only agency in Clallam County offering our reproductive health services regardless of ability to pay In 1993, 85% of our patients fell at or below 150% of the Federal Poverty Level and received our annual services package at no cost Our services are offered in a confidential, non judgmental environment so we are able to reach teens who might not otherwise seek our services We are seeing more patients over age 40 who are in need of perimenopausal services but cannot afford them elsewhere Loss or decrease of funding would keep us from providing much needed services in Clallam County Actual served 1993 575 213 I 67 7 Cost 1993 $94.887 $36,148 I $10.995 $1.205 You think you will serve 1994 633 234 I 74 I 8 Estimated cost for 1994 $100.436 $38.261 I $11,638 $1,275 Proposed to be served 1995 659 252 I 75 I 8 Proposed cost 1995 $106,902 $40,724 1 $12,387 I $1.358 (16) X City of Port Angeles United Way (Designate City of P A. Prionty Addressed By Program) (Designate U W. Priority Addressed By Program) C Describe your coordination with other agencies for this program and/or targeted populations served through this program We have a reciprocal referral arrangement with many doctors in the community We made our office available to Operation Uplift for holding their free breast clinic We have been providing funding to the Forks Women's Clinic which gives us the ability to service more patients in the West End who cannot travel to our clinic in Port Angeles In 1993, we funded forty two patients there We will lose our state funding for this at the end of the current biennium. D Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Unincorporated Area Residents Port Angeles Sequim Forks West End Central East End Neah Clallam Out of City Limits City City (Forks, Bay, County Area Limits Limits Beaver, etc) Clallam Total Total Bay, Sekiu 4 I 34 7 907 163 $602 I $5,573 $1,205 $150,615 $11.430 5 I 38 8 1000 193 $638 I $5,899 $1,275 $159,422 $16.768 5 I 35 8 1042 0 $679 I $6,277 $1,358 $169,685 0 II. PROGRAMING REQUEST PROGRAM TITLE: Disvute Resolution Services X Clallam County (LGIF) (Designate LGIF Priority Addressed By Program) Crisis X Intervention Treatment Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 Port Angeles City Limits 85 $6,434 85 $6,917 200 $7,590 X City of Port Angeles X United Way (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Prevention Emergency Treatment Continuing Care A. Describe the service /program. Low cost conflict resolution services to residents of Clallam and Jefferson Counties, offering an alternative to the courts for settling disputes. Mediation services are voluntary and confidential. Fees are based on a sliding scale. No one is turned away due to lack of ability to pay. PDRC offers phone conciliation, arbitration, mediation of small claims cases, and acts as a community resource on conflict resolution. A youth mediation project is underway that will result in a sampling of youth from throughout Clallam County receiving peer mediation training and assistance in setting up school and community-based programs. PDRC also offers basic conflict resolution skills training to individuals, organizations, and potential PDRC volunteers. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Mediation and other dispute resolution services available through the PDRC provide a responsive, low cost alternative to court intervention in family disputes, parenting plan conflicts, neighbor /neighbor disputes, and other areas of conflict. No comparable program exists within Clallam County that can serve the needs of low- income people. Although the largest share of the PDRC's budget comes from the surcharge on district court and small claim court fees, this funding is not sufficient to maintain our basic operating budget. A loss of LGIF, City of Port Angeles, and United Way support will compromise our agency's ability to function. C. Describe your coordination with other agencies for this program. Referrals and collaborative efforts occur with government and social service agencies in the community. The Youth Mediation Project is being piloted at the YMCA and collaborative work with local school districts is occurring to facilitate a January 1995 start-up. D. Indicate below the number of persons served in this program and the estimated costs of this program. Do not include volunteers in this count. Sequin' City Limits 22 $1,665 30 $2,441 90 $3,415 Forks West End City (Forks, Limits Beaver,etc. 8N 41 $605 I $302 18 1 20 $1,465 $1,628 1 40 50 $1,513 $1,898 (8) 8 $606 40 $3,255 90 $3,415 X Prevention Emergency Treatment Continuing Care Unincorporated Area Residents 1 Central East End 6 $454 20 $1,628 50 $1,898 Neah Bay, Clallam Bay, Sekiu 2 $151 4 $325 20 $760 Clallam Out of County Area Total Total 135 28 $10,217 I $2,120 217 1 150 $17,659 1 $12,206 540 1 270 $20,489 1 $10,246 7: 4c;a6a4t uo II. PROGRAM FUNDING REQUEST PROGKAM TITLE: Counseling 1111 x Clallam County(LGIF) x City of Port Angeles x United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U W. Priority Addressed By Program) y Crisis y Prevention y Prevention X Intervention Emergency Emergency X Treatment y Treatment X Treatment Continuing Care Continuing Care A. Describe the service/program. Provide therapy to children, adults, families, couples Provide EAP services to employees of business; manage client crises. Conduct workshops; help clients in managing their lives to facilitate a more productive and less dysfunctional daily living. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Would not continue serving as many low income clients Would reduce costs that affect quality of supervision. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. All ages, races, life circumstances are served. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 I Port- AngeIesi Sequim I Forks West End I Central I East End I Neah Bay, I City Limits I City Limits I City Limits (Forks, I 1 I Clallam I Clallam I I Beaver, etc)! I I Bay, Sekiu '14h I i I 15`.773 I I 400 I I 1 31.478 I 1 450 I 12 I Unincorporated Area Residents Clallam Out of County Area Total Total PROM TITLE: Parent Line x Clallam County(LGIF) x City of Port Angeles x United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) Crisis X Intervention Treatment A. Describe the service/program. Childcare resource and referral; daycare provider support services; parenting advice and training; support to parents in substance abuse treatment and homeless parents; organize Family -A -Fair. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Assists parents and daycare providers to offer quality daycare services; helps parents in crisis( substance abuse treatment or homeless) to find good daycare; advocate for providers. Without United Way funds several of the ancillary components to our program lik Family -A -Fair, Warm Line, and part of the provider support services could not be offered to the community. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Our multiple network consists of community action, Peninsula College, Head Start, homeless shelters, DSHS, State Network of Childcare Resource and referral agencies among other. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 Port Angeles' Sequim I City Limits I City Limits I Clallam I I 1 2.086 1 11i qAo I 2,350 ILA4n4 I 1 2,825 1 1 47 AA7 II. PROGRAM FUNDING REQUEST v Prevention Emergency Treatment Continuing Care X Prevention Emergency Treatment Continuing Care Unincorporated Area Residents I Forks West End I Central I East End I Neah Bay, Clallam Out of City Limits (Forks, I I I Clallam County Area Beaver, etc)I I I Bay, Sekiu Total Total 1 1 1 I I I I 50 M I I Jeffersoz Co. 75 4 ei` 4.II. PROGRAM FUNDING REQUEST PROGII TITLE: Center/Family Drop-In amilY Service Advocate Clallam County(LGIF) X City of Port Angeles United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) Crisis _X Prevention Prevention Intervention _X_ Emergency Emergency Treatment Treatment Treatment _X_ Continuing Care Continuing Care A. Describe the service /program. At First Step we receive many drop -in visits from families in the community. They come seeking parenting information, referrals for all kinds of human services (i.e., housing, food, clothing, diapers, information about returning to school and training). Our current staff cannot handle the volume of drop -ins seeking such assistance and education. We would like to have a staffperson three afternoons a week on -site to assist families who do not fit into our other ongoing programs. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. First Step is seen as a safe, friendly environment for young families to come to seek the short -term assistance needed to get back on track as a healthy, self-sufficient family. All of our current funds go to existing programs, if these funds are not received we will be unable to offer the drop -in services. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. We currently get referrals from many agencies and private physicians. We also receive a lot of drop -in visits from friends of clients who have heard "word of mouth "that First Step is a good place to go for short -term help. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 50 Estimated cost for 1994 -0-* Proposed to be served 1995 300 Proposed Cost 1995 7682 In -Kind I Unincorporated Area Residents I Port Angeles' Sequim I Forks I West End I Central I East End I Neah Bay, I Clallam I Out of City Limits I City Limits I City Limits I (Forks, I I I Clallam I County I Area I I I I Beaver, etc)I I Bay, Seklu I Total I Total (8a) PROGRAM TITLE: CLALLAM COUNTY PRO BONO LAWYERS II. PROGRAM FUNDING REQUEST x Clallam County(LGIF) X City of Port Angeles x United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) X Crisis x Prevention x Prevention X Intervention x Emergency X Emergency Treatment Treatment Treatment Continuing Care Continuing Care A. Describe the service/program. Our program provides free civil legal assistance to low income individuals by volunteer attorneys. Services offered include direct representation_by individual attorneys, weekly advice and consultation clinics in our office, do- it- yourself legal clinics on divorce, information and assistance and referrals elsewhere. Clients include families facing eviction, victims of domestic violence, individuals wrongly denied food coupons and other needed public assistance to kee the electricity turned on and allow families to remai their e B. Describe the program's significance to our community. Lescnbe a impact o decrease or loss o i y o `ioiLAng or United Way funding to this program. This program is extremely significant because it is the only provider of free legal services for the poor located in Clallam County. Our program survives economically because of our numerous funding sources. A loss of any one particular funding source could jeopardize the program's ability to continue to provide these needed services. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. We work and receive referrals from virtually every other service provider in Clallam County. Their clients are our clients. These providers often call our office requesting advice and assistance for their clients. Some of the providers,;such'.,:as those from Forks Abuse, Healthy Families and Peninsula Community Mental Health, accompany their clients to meetings with our volunteer attorneys. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. Actual served 1993 Cost 1993 You think you will serve 1994 Estimated cost for 1994 Proposed to be served 1995 Proposed Cost 1995 719 I 77 10775 1 3788 315 I 85 13853= 1 3738 335 I 115 13688 I 4g0Q 77 I 10 1328 1476 35 1539 55 45 2247 1838 Unincorporated Area Residents I I Port Angeles' Sequim I Forks West End I Central I East End I Ncah Bay, Clallam Out of City Limits I City Limits I City Limits (Forks, I I I Clallam County Area Beaver, etc)I I I Bay, Sekiu Total Total A7 120 I 71 1 561 1 26 190ti 1 5904 I 1033 127600 f 1279 45 I 75 I 35 1 625 I 15 1979 1 3298 I 1539 27485 1 659 50 I 90 I 40 1 730 1 20 2043 3677 I 1634 1 29825 1 817 PROGRAM TITLE: Intertribal Family Services IL PROGRAM WING REQUEST xx Clallam County(LGIF) XxXY City of Port Angeles xx United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Priority Addressed By Program) (Designate U.W. Priority Addressed By Program) x x x Preven x Prevention x Intervention x Emergency x Emergency x Treatment X Treatment x Treatment x Continuing Care* x Continuing Care* *limited A. Describe the service/program. Maintain a information /referral hot line for Native American residents of Clallam County and local State, City, and County agencies. Provide community -based workshops to assist tribal programs and other local programs to network and improve client services. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this program. Many Native American clients are eligible for social services but do not know where to seek help. Many agencies are unfamiliar with how to serve, Native American clients. This hot line and community workshop program will facilitate better coordinated and cultually sensitive services. C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Intertribal Family Services regularly networks with Clallam County based and Tribal programs. We would advertise our hot line throughout the county and arrange monthly community workshops with tribes and concerned county programs. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. No identified program in FY94 and FY93 I Port Angeles) Sequim I Forks West End I Central I East End I Neah Bay, Clallam Out of I City Limits City Limits I City Limits (Forks, I I I Clallam County Area 1 Area I I Beaver, etc)I I I Bay, Sekiu Total Total Actual served 1993 I J I I I Cost 1993 I I You think you will serve 1994 1 I I Estimated cost for 1994 I I I I (Proposed to be served 1995 go 50 200 (inn I 400 11,000 I 'Proposed Cost 1995 I I 122 680 Unincorporated Area Residents DATE: December 20, 1994 To: Becky Upton, City Clerk FROM: Craig D. Knutson, City Attorney RE: 1995 United Way Contract Attached is a proposed contract with United Way for services performed in 1995. You will see that the scope of services has been revised to include as an attachment the agency funding requests that are being funded by the City and administered by United Way. I assume that you will be able to prepare or obtain an appropriate document containing the necessary information so that it can be attached to the contract. Please let me know if you have any questions or suggested changes. Craig D. Knutson, City Attorney CDK:cb Attachment FIBU CM MEMORANDUM I September 13, 1995 United P.O. BOX 937 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457-3011 FAX (206) 457-0529 OF CLALLAM COUNTY I will have specific 1996 funding proposals after October 4. I will make a budget request to you at that time. Thank you again for your support. Please feel free to call me if you have questions or if I can be of further assistance. To: Mayor Joan Sargent and Port Angeles City Council Members From: Patty Hannah, Executive Director Re: 6 -month report human services funding Enclosed is the January to June, 1995 report from the non profit agencies which are receiving City of Port Angeles Human Services funds. As you can see, 3,875 Port Angeles residents received services from the funded agencies. That is over half of the total number served by those agencies. On average, each client received nearly 7 contacts from the agencies. These could be in the form of phone calls, on -going counseling sessions, group support meetings or a series of classes. Diversified Industries has the most contacts per client, probably because of the intensified staff support their clients require. We have dispersed $64,424 of the $128,848 you have allocated for local human service needs. The remainder will be sent in September and December. I am very concerned about the future of human services in Port Angeles and Clallam County. Since 1988, government funding of just the United Way agencies has decreased from 64% of their budgets to 34 Client fees now account for 22% of their funding and their own fundraising efforts have risen from 16% in 1988 to 32% in 1994. Federal cuts in the next two years will amount to approximately 30% of the current level. Programs which are used by so many of our residents will be reduced or eliminated. The result will be a decrease in the quality of life for everyone, even those not directly receiving services. I commend you and the City of Port Angeles for your strong stand in support the necessary prevention and emergency programs. I agree with you that we must continue to fund prevention programs or we will be forever funding, at a much higher level, treatment and incarceration programs. In these times of uncertain budgets, your support is more important than ever. United Way of CieIIam County 1995 Six Month Report City of Port Angeles Human Service Funds CLIEN I S CLAIMING CLALLAM BAY UNSLRVtD AGENCY TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIEN CONT UNDUP Uninc Nat Undup TYPE OBS LOST Incarcerated Employed Not Program Seq PA Forks Cnty Cauc Black Amer Hisp Other Fern Male Clients Cont Wood Mill Trans Undup Cont Undup Cont Referred Referred Healthy Families of Clallam County DD Advocacy 6 mo 234 24 1 20 3 23 1 13 11 12 mo Intensive Outpatient 6 mo 2490 59 6 31 0 22 53 5 1 29 30 12 mo Exchange Club Center 6 mo 572 563 23 109 87 151 0 59 9 112 57 3 8 1 2 0 2 12 mo Relapse Prevention 6 mo 187 41 8 19 14 35 4 2 11 30 12 mo Safehome /Sexual Assault 6 mo 786 477 64 235 178 409 10 39 12 7 369 108 14 47 4 1 1 3 10 15 50 12 mo Sexual Abuse Treatment 6 mo 135 8 2 6 7 1 7 1 9 12 mo Lutheran Social Services Counseling Parent Line 6 mo 375 78 18 56 1 1 65 3 8 2 45 33 15 35 6 8 1 0 0 1 4 3 12 mo 6 mo 786 801 71 526 17 43 12 mo 792 9 5 5 Peninsula Community Mental Health Crisis Line 6 mo 150 80 1 60 20 40 40 12 mo Low Income 6 mo 251 115 21 65 2 27 107 0 5 1 2 54 61 31 62 12 mo Older Adults 6 mo 1835 225 82 1 1 1 0 32 219 0 4 2 153 72 12 mo Jail Services 6 mo 49 33 1 20 2 10 28 0 2 3 0 7 26 12 mo Peninsula Dispute Resolution Center Dispute Resolution Services 6 mo 1009 611 78 288 5 28 605 1 3 2 0 240 371 6 18 6 0 0 11 17 12 mo Pro Bono Lawyers 6 mo 246 26 115 14 44 165 3 18 9 140 106 44 3 2 2 3 54 1 12 mo United Way of Clailam County 1995 Six Month Report City of Port Angeles Human Service Funds CLIEN IS CLAIMING CLALLAM BAY UNStRVtD AGENCY TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIENTS CONT UNDUP Uninc I Nat Undup TYPE JOBS LOST Incarcerated Employed Not Program Seq f PA Forks Cnty Cauc Black Amer Hisp Other Fern I Male Clients] Cont I Wood I Mill Trans Undup I Cont Undup Cont Referred Referred Clallam County Juvenile Services Juvenile Diversion 6 mo 117 7 37 73 108 1 7 1 28 89 12 mo Community Action Council Adult Action Center 6 mo 1333 113 3 31 0 19 113 0 0 0 0 103 10 12 mo Health Care Access 6 mo 228 228 11 165 19 33 210 4 9 2 3 87 141 228 33 14 16 3 2 228 2 2 12 mo R &SVP 6 mo 700 229 221 8 242 691 2 4 3 0 360 240 12 mo Concerned Citizens for Special Children Advocacy 6 mo 791 45 4 35 5 6 46 2 2 23 27 3 12 mo Family Planning Services Clinic Services Community /Peer Education Diversified Industries Enclave Development First Step Family Support Center Drop -In Center 13 6 mo 814 598 165 390 11 32 529 5 17 26 21 598 0 34 12 mo 6 mo 1451 561 561 12 mo 6 mo 29481 78 8 67 0 9 71 0 4 1 2 24 54 1 12 mo 6 mo 446 152 10 142 142 7 12 mo 3 148 4 1 4 United Way of Clallam County 1995 Six Month Report City of Port Angeles Human Service Funds AGENCY Program Serenity House Emergency Shelter Family Shelter Services YMCA TOTALS CLIEN rS CLAIMING CLALLAM BAY UNSI I VhD TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIENTS CONT UNDUP Uninc Nat Undup TYPE JOBS LOST Incarcerated Employed Not Seq PA Forks Cnty Cauc !Black Amer Hisp Other Fern Male Clients Cont Wood Mill I Trans Undup Cont Undup I Cont Referred I Referred 6 mo 265 212 14 56 7 5 176 6 3 3 5 50 143 6 6 23 12 mo 6 mo 432 53 12 mo Outreach to Teens At -Risk 6 mo 282 7 43 17 6 128 229 12 mo Scholarships 6 mo 602 314 21 282 11 201 113 12 mo Summer Camp 6 mo 889 183 16 146 21 82 101 12 mo Teens Family 6 mo 390 92 92 33 59 12 mo 46 4 49 4 32 21 1 1 1 0 3 379 6 mo 46098 6690 1169 3875 134 967 4008 171 427 82 43 3801 1937 350 208 41 32 5 7 241 28 61 566 58 12 mo O* pORT ANC O'? MAMA— January 17, 1995 Cheryl Bauman Pro Bono Lawyers P. O. Box 909 Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Cheryl: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Scerely yours, effrey A. Pomeranz City Manager Attachment CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 QORT .4 January 17, 1995 Sandy Oliver Serenity House P. O. Box 4047 Port Angeles, WA 98362 CITY OF PORT ANGELES 321 EAST FIFTH ST P.O BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 Re: City of Port Angeles 1995 Human Services Allocations Dear Sandy: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, Jeffrey A. Pomeranz City Manager Attachment January 17, 1995 Val McBride Healthy Families 1914 W. 18th Port Angeles, WA 98363 Re: City of Port Angeles 1995 Human Services Allocations Dear Val: CITY OF PORT ANGELES 321 EAST FIFTH ST., P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, effrey A. Pomeranz City Manager Attachment U January 17, 1995 Chris Brandt Diversified Industries 430 E. Lauridsen Blvd. Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Chris: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, Jeffrey Pomeranz City Manager Attachment CITY OF PORT ANGELES 321 EAST FIFTH ST P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 January 17, 1995 Nita Quan First Step 1009 Georgiana Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Nita: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, frey A. Pomeranz City Manager Attachment CITY OF PORT ANGELES 321 EAST FIFTH ST P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 Y January 17, 1995 Kathy Bena Peninsula Dispute Resolution P. O. Box 1034 Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Kathy: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, U Jeffrey A. Pomeranz City Manager Attachment 8- CITY OF PORT ANGELES 321 EAST FIFTH ST., P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 c/7 MAN A January 17, 1995 Ralph Coleman Lutheran Social Services 5610 Kitsap Way, #201 Bremerton, WA 98312 CITY OF PORT ANGELES 321 EAST FIFTH ST P O. BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 Re: City of Port Angeles 1995 Human Services Allocations Dear Ralph: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, Jeffrey A. Pomeranz City Manager Attachment OF PORT q C._ t CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362 C Q. PHONE (206) 457 -0411 T Y MANp G‘' January 17, 1995 David Duro YMCA 302 S. Francis Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Dave: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, Attachment Jeffrey A. Pomeranz City Manager k-v-‘) S ak-c- Or f QoRT q _y,<Z7- F__ CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O BOX 1150 PORT ANGELES, WASHINGTON 98362 C� Q PHONE (206) 457 -0411 QT Y MANN January 17, 1995 Don Zanon Peninsula Community Mental Health 118 E. 8th Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Don: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, Je ffrey A. Pomeranz City Manager Attachment PrgNCF tri 7 .F3 CITY OF PORT ANGELES 321 EAST FIFTH ST P.O BOX 1150 PORT ANGELES, WASHINGTON 98362 0 Q. PHONE (206) 457 -0411 Q T Y MANN January 17, 1995 Lee Tickell Community Action Council 802 Sheridan Ave., 1st Floor Port Townsend, WA 98368 Re: City of Port Angeles 1995 Human Services Allocations Dear Lee: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, ffrey A. Pomeranz City Manager Attachment January 17, 1995 Wendy Foster Family Planning Services P. O. Box 927 Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Wendy: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. S cerely yours, effrey A. Pomeranz City Manager Attachment CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 \may OF PORT q NC cP CITY OF PORT ANGELES 321 EAST FIFTH ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 Y MAN A G January 17, 1995 Ms. Vikki Bonfield Clallam County Juvenile Diversion 603 E. 8th, #2 Port Angeles, WA 98362 Re: City of Port Angeles 1995 Human Services Allocations Dear Vikki: I know you were recently advised by United Way of the City's 1995 Human Services allocations, a copy of which is attached for your information. On behalf of the City Council, I would like to express the City's ongoing commitment to providing financial assistance to agencies such as yours in its efforts to provide comprehensive prevention, treatment, emergency, and continuing care programs to those citizens in need. We wish you well with your efforts in 1995. It is our hope that the City's assistance will prove to be beneficial to as many citizens as possible. Sincerely yours, ffr_e_y A. Pomeranz City Manager Attachment PREVENTION PROGRAMS: Community Action RSVP Div Ind (Diversification) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prey) (Involuntary Commitment) (Sr Recovery) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: CONTINUING CARE PROGRAMS: CA. Adult Action HF D.D. (Access) ADMINISTRATION $2,526.00 HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed 1995 1994 1,915.00 5,603.00 500.00 6,000.00 0- 0- 0- 15,379.00 2,000.00 2,000.00 Family Planning Comm Educ 0 Fam Planning Middle School Ed 0 First Step Drop -In 0 Healthy Families Exchange 0 1,740.00 500.00 9,342.00 1,963.00 4,836.00 837.00 3,564.00 3,864.00 4,736.00 632.00 Community Action 10,368.00 HF Safehome /Sex assault 13,529.00 Crisis Line 5,871.00 Serenity House (Coord.) 2,500.00 Ser. House Homeless Shelter 3,036.00 Evergreen Fam Center 0 10,227.00 10,000.00 1995 AGENCY REOUEST 3,500.00 2,500.00 500.00 12,000.00 5,000.00 4,000.00 5,000.00 15,417.00 2,000.00 3,000.00 2,500.00 500.00 7,682.00 2,000.00 15,000.00 20,400.00 6,000.00 1,000.00 6,000.00 1,000.00 12,570.00 12,000.00 GRAND TOTAL TOTAL ADMINISTRATION LAS 1995 PROPOSED ADOPTED 2,000.00 2,500.00 500.00 6,000.00 5,000.00 4,000.00 5,000.00 12,000.00 2,000.00 3,000.00 2,500.00 400.00 7,682.00 1.500.00 54,082.00 2,000. 2,500. 500. 6,000. 5,000. 4,000. 5,000. 12,000. 2,000. 3,000. 2,500. 400. 7,682. 1.500. 54,082. 1,740.00 1,740.00 1,740. 500.00 500.00 500. 12,500.00 9,000.00 9,000. 2,200.00 1,000.00 1,000. 2,400.00 2,400.00 2,400. 0- -0- -0- 0- -0- -0- 1,400.00 1,400.00 1,400. 6,500.00 4,000.00 4,000. 632.00 600.00 600. 20,640.00 20,640. 10,000.00 10,000. 13,600.00 13,600. 5,000.00 5,000. 600.00 600. 2,000.00 2,000. 400.00 400. 31,600.00 31,600. 10,000.00 10,000. 10.000.00 10.000. 20,000.00 20,000. 126,322.00 128,848.00 03/15/1900 04:54 FROM VIKKI BONFIELD CLALLAM COUNTY JUY DIVER 603 E 8th #2 PORT ANGELES WA 98362 WENDY FOSTER FAMILY PLANNING SERVICES PO BOX 927 PORT ANGELES WA 98362 DON ZANON PENINSULA COMMUNITY MENT 118 E 8th PORT ANGELES WA 98362 DAVID DURO YMCA 302 S FRANCIS PORT ANGELES WA 98362 TO LEE TICKELL COMMUNITY ACTION COUNCIL 802 SHERIDAN AVE 1st Floor PORT TOWNSEND WA 98368 AVAPC Alms i./ph Cole.•+an LUTHERAN SOCIAL SERVICES 5610 KITSAP WA #201 BREMERTON WA 98312 KATHY BENA PENIN DISPUTE RESOLUTION PO Box 1034 PORT ANGELES WA 98362 NITA QUAN FIRST STEP 1009 GEORGIANA PORT ANGELES WA 98362 post -It" brand fax transmittal memo 767 1 a vim' I 5ecrc y U p7a 4 Frwn 7' i`r A( n'k+ 4. Dept. c (e' Y? Pno�' 7 -'30# Fax. C 5 y 0359 xe Fr 157" 0 P.01 CHRIS BRANDT DIVERSIFIED INDUSTRIES 430 E LAURIDSEN BLVD PORT ANGELES WA 98362 VAL MCBRIDE HEALTHY FAMILIES 1914 W. 18th PORT ANGELES, WA 98363 SANDY OLIVER SERENITY HOUSE PO BOX 4047 PORT ANGELES WA 98362 CHERYL BAUMAN PRO BONO LAWYERS P.O. BOX 909 PORT ANGELES WA 98362 TOTAL P.01 January 5, 1995 P.O. BOX 937 U PORT ANGELES, WASHINGTON 98362 PHONE (206) 457.3011 FAX (206) 457-0529 OF CLALLAM COUNTY To: Agencies receiving City of Port Angeles funding From: Patty Hannah Re: 1995 funding I am happy to include the City of Port Angeles Human Services funding allocation for 1995 with this letter. Payments will be made quarterly, beginning in April, 1995. I would encourage you to write a thank you to the City Council, especially since they cut funding to several other organizations including the Chamber of Commerce and the North Olympic Visitors and Convention Bureau. As you can see, they increased human services funding by 4,7,sa0- We will send you 2 reports during the year. They are due July 30, 1995 and January 30, 1996. I am also enclosing the year end report for 1994 funding. It is due back to United Way on JANUARY 30, 1995. This is the same form you submit to County Human Services if you received LGIF funding last year. If you've done theirs you can just send a copy to us and vice versa. Call if you have questions. Again, congratulations on receiving 1995 funding. PREVENTION PROGRAMS: Community Action RSVP Div Ind (Diversification) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ Fam Planning Middle School First Step Drop -In Healthy Families Exchange TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prev) (Involuntary Commitment) (Sr Recovery) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: CONTINUING CARE PROGRAMS:. CA. Adult Action Hir 3-E. (Access) Concern. Cit. /Spec. Child. ADMINISTRATION $2,526.00 CITY Community Action 10,368.00 HF Safehome /Sex assault 13,529.00 Crisis Line 5,871.00 Serenity House (Coord.) 2,500.00 Ser. House Homeless Shelter 3,036.00 Evergreen Fam Center 0 HUMAN SERVICES OF PORT ANGELES ALLOCATION Proposed 1995 1994 1,915.00 5,603.00 500.00 6,000.00 0- 0- 0- 15,379.00 2,000.00 2,000.00 0- Ed -0- 0- 0- 1,740.00 500.00 9,342.00 1,963.00 4,836.00 837.00 3,564.00 3,864.00 4,736.00 632.00 10,227.00 10-0300A-0 0 1995 AGENCY REQUEST 3,500.00 2,500.00 500.00 12,000.00 5,000.00 4,000.00 5,000.00 15,417.00 2,000.00 3,000.00 2,500.00 500.00 7,682.00 2,000.00 1,740.00 500.00 12,500.00 2,200.00 2,400.00 0- 0- 1,400.00 6,500.00 632.00 15,000.00 20,400.00 6,000.00 1,000.00 6,000.00 1,000.00 12,570.00 12,000.00 0 GRAND TOTAL LAS 1995 PROPOSED ADOPTED 2,000.00 2,500.00 500.00 6,000.00 5,000.00 4,000.00 5,000.00 12,000.00 2,000.00 3,000.00 2,500.00 400.00 7,682.00 1.500.00 54,082.00 1,740.00 1,740. 500.00 500. 9,000.00 9,000. 1,000.00 1,000. 2,400.00 2,400. 0- -0- 0- -0- 1,400.00 1,400. 4,000.00 4,000. 600.00 600. 20,640.00 20,640. 10,000.00 13,600.00 5,000.00 600.00 2,000.00 400.00 31,600.00 10,000.00 10.000.00 -0- 20,000.00 126,322.00 TOTAL ADMINISTRATION 128,848.00 Exhibit "A" Revised 3/21/95 2,000. 2,500. 500. 6,000. 5,000. 4,000. 5,000. 12,000. 2,000. 3,000. 2,500. 400. 7,682. 1.500. 54,082. 10,000. 13,600. 5,000. 600. 2,000. 400. 31,600. 10,000. 10.000. 10,000 20,000. 0/ pORT gH�FI V FN W r ataSei simm■ N r 'IA F 4 321 EAST FIFTH ST P 0 BOX 1150 PHONE (206) 457 PORT ANGELES, WASHINGTON 98362 DEP March 22, 1995 Dear Glenn: Mr. Glenn Goldberg Executive Director Healthy Families of Clallam County 1914 W. 18th Street Port Angeles, WA 98363 Re: Request from Healthy Families to Transfer Allocation of Human Services Funds At its meeting of March 21, 1995, the City Council considered and approved Healthy Families' request to transfer the allocation of $10,000 from Healthy Families (Developmental Disabilities Access Assistance) to Concerned Citizens for Special Children. By copy of this letter, I am advising Patty Hannah, United Way, that she is authorized to make this change in the allocations. In addition, I am submitting to Patty a revised listing of the City's 1995 Human Services allocations which reflects this change. Please contact me if I can be of any further assistance. Sincerely yours, Becky J. U ton City Clerk Copy: Patty Hannah, United Way CITY OF PORT ANGELES (e—ti'el 17 The Support Center (360) 452 -381 I DV /SA Crisis Line (360) 452 -HELP (24 hours) March 10, 1995 Mayor Joan Sargent Council Members Braun, Doyle, Hulett, McKeown, Ostrowski Schueler City of Port Angeles P O Box 1150 Port Angeles, WA 98362 Dear Mayor Sargent and City Council Members We're not sure why the Council deferred action at last Tuesday's meeting on our agency's request to reallocate City funding- for the Developmental Disability Access Assistance and Advocacy Project to Concerned Citizens for Special Children. We would be pleased to respond to any questions or concerns that any of you might have I do want to say that we regret that this programmatic change occurred so soon after the funding allocation process, but you should know that CCSC approached us with their proposal to take over this program after we had already submitted our funding application, and the transfer was not finally approved until the end of January Our Board accepted their proposal because we were convinced that this change would promote the best interests of the clients who are the program's reason for being. CCSC is a very credible and effective organization, directed and staffed by parents of persons with developmental disabilities They already serve 30 children living in Port Angeles, and will now serve an additional 16 older clients with developmental disabilities. These clients' families are enthused about the change, which will result in more services for this underserved population at a lower cost Another important consideration for this change is that this program for developmentally disabled clients did not squarely fit within our agency's mission helping people live free of abuse and addictions Our agency gave the "DD" program the organizational home it needed and requested when it spun off from the County, but there was never an ideal match between that program's goals and our agency's mission The same was true of the Pro Bono Lawyers Program, which spun off on its own last July 1st at the request of the attorneys who created and staffed it Please give me a call if you have any other questions or concerns about this change, which has been supported by United Way and approved by the County. We hope you'll approve it at your next meeting Thank you for your consideration of our views S e 6 GI In Gold 5 rg, Executi Director A United Way Agency 1 ACIA Healthy Families of Ciallam County 1914 W. 18th St Port Angeles, WA 98363 -5121 "Our name is our mission" 1 1 g(9igiVICrTh. MAR 1 31995 L The Recovery Center (360) 452 -2381 FAX (360) 457 -6676 Scan Line (360) 632 -2551 CITY OF FORT ANGELES CITY CtFRtt March 1, 1995 Memorandum TO: Manager Pomeranz, Mayor Sargent and City Council FROM: Becky J. Upton, City Clerk' SUBJECT: Request from Healthy Families to Transfer Allocation of Human Services Funds ISSUE: Should the City Council authorize the transfer of Human Services funds from Healthy Families to Concerned Citizens for Special Children, Individualized Family Resource Coordinator? BACKGROUND /ANALYSIS: At the time the City Council considered its allocation of 1995 Human Services funds, it was agreed that $10,000 would be directed to Developmental Disabilities Access Assistance, a component of Healthy Families' continuing care programs. In the attached letter from Glenn Goldberg, Executive Director of Healthy Families, the request is being submitted for the City to approve a transfer of the $10,000 allocation from Healthy Families to Concerned Citizens for Special Children. On behalf of the City, United Way contacted the program coordinator and requested further information for the Council to consider. Attached for your review is a "Program Funding Request a form typically completed by those agencies seeking funds through United Way. RECOMMENDATION: Staff has no recommendation on this request. The Council can agree to transfer the allocation of $10,000 from Healthy Families to Concerned Citizens for Special Children. Attachments H. PROGRAM FUNDING REQUEST PROGRAM TITLE' 1-04 zr•a /r soorGti. Crisis Intervention Treatment Prevention Emergency Treatment Continuing Care Cp dYj I Clallam County(LGIF) City of Port Angeles United Way (Designate LGIF Priority Addressed By Program) (Designate City of P.A. Pnority Addressed By Program) (Designate U.W. Priority Addressed By Program) Prevention Emergency Treatment Continuing Care A. Describe the service/program. This program provides individualized advocacy, life enrichment and support services for developmentally disabled youth, adults and seniors that enable them to obtain educational' and public entitlements, access other community services, enjoy recreational activities and opportunities, achieve their fullest potentials for independence and lifelong learning, and integrate more fully into community life These services and enhanced opportunities immeasurably enrich the lives of participants, and provide important support and respite to their family members. B. Describe the program's significance to our community. Describe the impact of decrease or loss of LGIF, City of Port Angeles or United Way funding to this pro Without the advocacy and assistance provided by this program, our disabled clients would have serious difficulties obtaining appropriate educational placements and public entitlements, or accessing other community services. Their quality of life and recreational opportunities would be significantly compromised. There are many clients in Port Angeles that need this service arid not very many funding sources to apply for, decreasing any funding would mean unserved people and a waiting list C Describe your coordination with other agencies for this program and/or targeted populations served through this program. Sunshine and Rainbows works very closely with Debra Terry and Tracy Hosselkus from Developmental Disabilities, the Department of Social and Health Services, with families, diversified Industries, Schools, the Court System, Frischettes, Mental Health agencies in both ends of the County, other Residential settings. Forks Abuse, and Heedstart. We can assure coordination with any of these agencies to provide the optimal individual services to these clients. D. Indicate below the number of persons served in this program and the estimated cost of this program. Do not include volunteers in this count. I Unincorporated Area Residents I Port Angeles( Sequin 1 Forks I West End 1 Central I East End I Neah Bay, I Clallam I Out of I City Limits City Limitsf City Limits) (Forks I 1 I Claltani I County I Area l I Beaver, etc)t I Bay, Sektu l Total I Total :Actual served 1993 I I I I 1 I I 1 1 1 Cost 1993 I 1 I I 4# You think you will serve 1994 I I I 1 1 I Estimated cost for 1994 i i 1 I I I' I I Proposed it to be served 1995 I n I 0 15 I S I 7 I 2 I 1 al Proposed Cost 1995 1 5 940 I 8,130 I 22,9591 4,850. 14_.850. I 5,740. 2,340. 1107,8094 (8) r PROPOSED PROGRAM INDIVIDL• AsLIZED FAMILY RESOURCE COORDINATOR if s REVENUE- (Identify sources for all proam revenue) 1. a. Allocation of United Way b. Allocation of LGIF c. Allocation by City of Port Angelis 2.. Contributions/Requests 3. Special Events/Fund Raising 4. Legacies Becuests (unrestricted) 5. Contribution from Associated Organizations 6. Allocation from Other United Way 7. a. Grants from Government Agenci s (excluding LGIF) b. Non-Government Grants 1. sos GRA 2. 3. 4. 8. Membership Dues 9. Program Service Fees 10. Sale of Materials 11. Investment Income 12. Miscellaneous Revenue 13. TOTAL SUPPORT REVENU BUDGET FORM 2 (9) 1993 Last Year Actual Airec• TD.Sr 1994 This Year Estimated /V /4c. I Dose. 1995 Next Year Proposed Flo 0. I S,rj 1 790 l 5919 10,000. 500. 600. 72.0,00_x0 17,000.00 $107,809.00 EXPENSES INDIVIDUALIZED FAMILY RESOtRCE COORDINATOR .1 14. Salaries 15. Employee Benefits 15. Payroll Taxes 17. Professional Fees 18_ Supplies 19. Telephone 20. Postage Shipping 21. Occupancy 22. Rentals/Equipment Maintenance 23. Printing Publications 1 24. Travel X 25. Conferences, Trainings Meetings 26, Specific Assistance to Individuals 27. Membership Dues 28. Awards 29. Miscellaneous 30. TOTAL EXPENSES 31. Payments to Affiliated Organizatio 32. Board Designations for Specified A 33. TOTAL EXPENSES FOR BUD FOR ALL ACTIVITIES (30 +31+ 34. Excess (Deficit) of Revenue Over vities for Future Years T PERIOD enses (Line 13 minus Line 33) (10) 1993 Last Year Actual 1994 This Year Estimated BUDGET FORM 2 (cant.) 1995 Next Year Proposed 75,289.00 2,400 11,520.00 3,000.00 1,000.00 1,000.00 3,600.00 2,000.00 2.000.00 6.000.00 1 07, 809.00 The Support Center 101 East Eighth Street Port Angeles, WA 98362 -6128 (206) 452-3811 Mayor Joan Sargent and City Council City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Dear Mayor Sargent and City Council Members: At their January 23, 1995 meeting, the Board of Directors of Healthy Families of Clallam County unanimously voted to accept a proposal from Concerned Citizens for Special Children (dba "Sunshine Rainbows to assume operations and management of our Developmental Disabilities Access Assistance Project, as well as its client advocacy component which is supported by LGIF and Port Angeles funds As you know, we were recently awarded $10,000 in City of Port Angeles funds to underwrite a substantial portion of these advocacy services I'm writing now to formally inform you of this decision, to explain our Board's reasons, and to initiate the process of transferring our City funded advocacy assistance program from Healthy Families to Concerned Citizens for Special Children. As you know, they are a nonprofit United Way agency "of, by and for" persons with developmental disabilities and their families They presently provide services in Port Angeles, and this transition is supported by our clients' families With your support, we're hoping to complete this transition within the next 30 -60 days Our Board of Directors accepted the CCSC proposal -for two specific reasons, but their overriding motivation was their conviction that the transition of this program to that agency would best promote the interests of the clients it serves First, our agency's fixed administrative costs and salary and benefit scales are much higher than theirs, and consequently they can squeeze more client services out of the very limited funding dollars than we can Second, their agency is completely focused upon building a comprehensive continuum of services for developmentally disabled clients, and parents of developmentally disabled individuals are well represented on their staff and Board After thorough consideration and consideration of supportive testimony from Bonnie Hurd and Jeanette Staab the Board concluded that our developmentally disabled clients would be best and most cost effectively served through CCSC, a single -focus agency Can you now please initiate action to effect a transfer of our City of Port Angeles allocation to CCSC I'll be happy to provide you with whatever additional information or documentation you might need Thank you for your help in this matter. Sincerely, Glenn Goldberg, Executive Director Healthy Families of Clallam County cc: Becky Upton, Patty Hannah; Board of Directors 0 A United Way Agency "Our name is our mission" The Recovery Center 315 East Eighth Street Port Angeles, WA 98362 -6217 (206) 452-2381 January 25, 1995 O F PORT A HC 7 4 1110, If 161. r9 'S DEP PP February 9, 1995 Ms. Patty Hannah Executive Director United Way of Clallam County P. 0. Box 937 Port Angeles, WA 98362 Re: 1995 Contract for Administration of City's Human Services Funds Dear Patty: At its meeting of February 7, 1995, the Port Angeles City Council approved the contract between the City and United Way for the administration of the City's 1995 Human Services funds. Attached for your file is a fully executed copy of the contract. Please let me know if there is anything I can do to be of further assistance throughout the year. Sincerely yours, \au_9,, Becky J. Upton City Clerk Attachment CITY OF PORT ANGELES 321 EAST FIFTH ST P O BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 CONTRACT THIS CONTRACT is entered into this /3 day of 1ouc' 1995, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washing- ton, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; C. Analyze proposals received and develop recommenda- tions for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor and provide year -end report to City regarding provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 1995 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services 1 rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 4. Recordkeeoina and Reporting. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to 2 terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES Bv: ATTEST: Becky J. APPROV A 6eu „GLetAl r C'tv Cl D AS TO FORM: erk Craig r Knutson, City Attorney 3 UNITED WAY By f t 11%' Title ere e ATTEST: Title: itey;IF PREVENTION PROGRAMS: Community Action RSVP Div Ind (Diversification) Luth Sv. (Parent Line) YMCA Teens at Risk YMCA Teens and Family YMCA Summer Camp YMCA Scholarships Juvenile Diversion Dispute Resolution ProBono attorneys Family Planning Comm Educ 0 Fam Planning Middle School Ed 0 First Step Drop -In 0 Healthy Families Exchange 0 TREATMENT PROGRAMS: Family Planning Clinic Luth Soc Sv Counseling HF Intensive out pt HF Sex abuse HF Pre Rx (relapse Prey) (Involuntary Commitment) (Sr Recovery) PCMH Low Income Care PCMH Older Adults PCMH Jail Sv. EMERGENCY PROGRAMS: Community Action 10,368.00 HF Safehome /Sex assault 13,529.00 Crisis Line 5,871.00 Serenity House (Coord.) 2,500.00 Ser. House Homeless Shelter 3,036.00 Evergreen Fam Center 0 CONTINUING CARE PROGRAMS: CA. Adult Action HF D.D. (Access) ADMINISTRATION $2,526.00 HUMAN SERVICES CITY OF PORT ANGELES ALLOCATION Proposed 1995 1994 1,915.00 5,603.00 500.00 6,000.00 0- 0- 0- 15,379.00 2,000.00 2,000.00 1,740.00 500.00 9,342.00 1,963.00 4,836.00 837.00 3,564.00 3,864.00 4,736.00 632.00 10,227.00 10,000.00 1995 AGENCY REOUEST 3,500.00 2,500.00 500.00 12,000.00 5,000.00 4,000.00 5,000.00 15,417.00 2,000.00 3,000.00 2,500.00 500.00 7,682.00 2,000.00 15,000.00 20,400.00 6,000.00 1,000.00 6,000.00 1,000.00 12,570.00 12,000.00 TOTAL ADMINISTRATION LAS 1995 PROPOSED ADOPTED 2,000.00 2,500.00 500.00 6,000.00 5,000.00 4,000.00 5,000.00 12,000.00 2,000.00 3,000.00 2,500.00 400.00 7,682.00 1.500.00 54,082.00 2,000. 2,500. 500. 6,000. 5,000. 4,000. 5,000. 12,000. 2,000. 3,000. 2,500. 400. 7,682. 1,500. 54,082. 1,740.00 1,740.00 1,740. 500.00 500.00 500. 12,500.00 9,000.00 9,000. 2,200.00 1,000.00 1,000. 2,400.00 2,400.00 2,400. 0- -0- -0- 0- -0- -0- 1,400.00 1,400.00 1,400. 6,500.00 4,000.00 4,000. 632.00 600.00 600. 20,640.00 20,640. 10,000.00 10,000. 13,600.00 13,600. 5,000.00 5,000. 600.00 600. 2,000.00 2,000. 400.00 400. 31,600.00 31,600. 10,000.00 10,000. 10.000.00 10.000. 20,000.00 20,000. GRAND TOTAL 126,322.00 128,848.00 Exhibit "A" PORT A A February 3, 1995 Memorandum TO: Manager Pomeranz, Mayor Sargent and City Council FROM: Becky J. Upton, Gity Clerk SUBJECT: Contract with United Way for Administration of City's 1995 Human Services Funds ISSUE: Should the City Council approve a contract with United Way for administration of the City's 1995 Human Services funds? BACKGROUND /ANALYSIS: In 1994, the City contracted with United Way to administer the City's Human Services funds. United Way will again be administering these funds in 1995 and, similar to the 1994 agreement, United Way will receive 2% of the distributed funds as reimbursement for administrative costs. Councilman Schueler participated in the United Way allocation process, and the City Council has approved the allocations to the various agencies. RECOMMENDATION: It is recommended that the City Council approve the contract with United Way for, administration of the City's 1995 Human Services funds. Attachment yOF POFir44/0 et 1 U■ 114 11/1 14— at wi 1 Iii...MIIIMII 41 PORT ANGELES, WASHINGTON 98362 321 EAST FIFTH ST P O. BOX 1150 PHONE (206) 457 -0411 �c D E P PP November 16, 1994 Glenn Goldberg Executive Director Healthy Families of Clallam County 315 East 8th Street Port Angeles, WA 98362 Re: City of Port Angeles 1994 Human Services Funding Dear Glenn: At its meeting of November 15, 1994, the City Council considered your request to reallocate $1,000 of the City's funding which was originally allocated for Pro Bono LAWyers. In keeping with the Council's original intent, it was decided that the $1,000 for the second half of 1994 should be given to Pro Bono LAWyers. Please make the appropriate arrangements for these funds to be forwarded to Pro Bono LAWyers. By copy of this letter, I am advising Gary Colley, Pro Bono LAWyers, and Patty Hannah, United Way, of the Council's decision. Should you have any questions in this regard, please feel free to contact me. Sincerely yours, <a_ce_ Becky J. Upton City Clerk --Liic'r Copies: Gary Colley, Pro Bono LAWyers Patty Hannah, United Way CITY OF PORT ANGELES -/1 a W United Way of Clallam County City of Port Angeles 1994 Human Services Allocations Agency /Program Clallam County Juvenile Services Juvenile Diverson 15,379 3,844.75 3,844.75 3,844.75 3,844.75 Community Action Council Adult Action Center 10227 2,556.75 2,556.75 2,556.75 2.556.75 Health Care Access 10,368 2,592.00 2,592.00 2,592.00 2,592.00 RSVP 1,915 478.75 478.75 478.75 478.75 Diversified Industries Enclave Development 5.603 1,400.75 1,400.75 1,400.75 1,400.75 Family Planning Services Clinic Services Education Lutheran Social Services Counseling 500 125.00 125.00 125.00 125.00 Parent Line 500 125.00 125.00 125.00 125.00 North Olympic Combined Services Aftercare 3,864 966.00 966.00 966.00 966.00 DD Advocacy 10,000 2,500.00 2,500.00 2,500 00 2,500.00 Intensive Outpatient 9.342 2,335.50 2,335.50 2,335.50 2,335.50 Involuntary Commitment 837 209.25 209.25 209.25 209.25 Pro Bono Lawyers 2,000 500.00 500.00 500.00 500.00 Relapse Prevention 4,836 1,209.00 1,209.00 1,209.00 1,209.00 Safe Home/Sexual Assault 13,529 3.382.25 3,382.25 3,382.25 3,382.25 Senior Recovery 3.564 891.00 891.00 891.00 891.00 Sexual Abuse Treatment 1.963 490.75 490.75 490.75 490.75 Peninsula Community Mental Health Crisis Line 5.871 1,467.75 1,467.75 1,467.75 1,467.75 Jail Services 632 158.00 158.00 158.00 158.00 Low Income 1,460 365.00 365.00 365.00 365.00 Older Adults 4.736 1.184 00 1,184.00 1,184.00 1,184.00 Peninsula Dispute Resolution Center Dispute Resolution Services 2,000 500.00 500 00 500.00 500.00 Serenity House Emergency Shelter 3,036 759.00 759.00 759.00 759.00 YMCA Outreach to Teens At -risk 6.000 1.500.00 1.500.00 1.500.00 1.500.00 PROGRAM TOTALS 122,902 30,725.50 30,725.50 30,725.50 30.725.50 United Way Administrative Fees IR (a= JAN 2 41994 Total 1994 CR IT CLERK ANGELES Allocation 1 st Qrtr 2nd qrtr 3rd qrtr Orem 1,740 435.00 435.00 435.00 435.00 3,000 750.00 750.00 750.00 750.00 2.508 627.00 627 627 627 Agencies Treatment Programs Fam. Planning Clinic Luth. Soc. SV. Counseling Combined SV Int. Op. Corn. SV. Sex Abuse R Relapse Prevention Com. SV. Inv. Commit Com. SV. Senior Recovery Corn. SV. After Care PCMH Low Income Care PCMH Older Adults PCMH Jail SV. PCMH DD /Child Fam. Support HUMAN SERVICES ALLOCATIONS City of Port Angeles 1994 Prevention Programs Comm. Action RSVP 1,619.00 I 1,600.00 Div. Indus. Enclave Dev. 4,252.00 I 4,200.00 Luth. Soc. SV. Parent Line 0. 500.00 YMCAOutreach /Teens at Risk 0. 7,000.00 Juv. Diversion 20,044.00 20,000.00 Dispute Resolution 2,500.00 2,500.00 Pro Bono 2,500.00 2,500.00 *Fam. Plan. Educ. Program 0. 3,000.00 30,915.00 I 41,350.00 Councilman United Counci Iman City Schaefer Way Scheeler 1993 Original Board Curt Allocation Proposal Consensus Proposal 2,162.00 0. 8,628.00 0. 4,580.00 753.00 4,171.00 4,568.00 0. 4,190.00 541.00 5,405.00 34,998.00 0. 500.00 8,600.00 0. 4,500.00 750.00 4,000.00 4,500.00 0. 4,500.00 600.00 0. 27,950.00 a la 1,915.00 5,603.00 320.00 4,814.00 15,379.00 1,468.00 1,436.00 0. 30,935.00 -93 1,915.00 5,603.00 500.00 6,000.00 15,379.00 2,000.00 2,000.00 3,000.00 36,397.00 1,740.00 I 1,740.00 341.00 500.00 9,342.00 I 9,342.00 1,963.00 1,963.00 4,836.00 4,836.00 837.00 I 837.00 3,564.00 I 3,564.00 3,864.00 I 3,864.00 1,460.00 1,460.00 4,736.00 4,736.00 632.00 632.00 0. 0. 33,315.00 33,474.00 Agencies Emergency Programs Comm. Action Health Care Acc. Safe Home /Sex. Assault Crisis Line Serenity House Continuing Care Programs Comm. Action Adult Action Combined SV. DD Advocate Total Allotted Admin. Cost Sheriff Pride Youth Prog. Less Pro Bono Disp. Res. 12/17/93 Cotmc i man United Councilman City &hoe ler Way &limier 1993 Original Board Current Allocation Prowl Consensus Prop 7,108.00 9,000.00 12,014.00 5,982.00 1,879.00 I 26,983.00 I 12,000.00 6,000.00 2,000.00 I 29,000.00 10,368.00 10,368.00 13,529.00 5,871.00 I 4,737.00 I 34,505.00 I 13,529.00 5,871.00 3,036.00 32,804.00 1 14,100.00 14,100.00 I 10,227.00 I 10,227.00 11,662.00 11,700.00 10,000.00 I 10,000.00 25,762.00 25,800.00 I 20,227.00 20,227.00 118,658.00 124,100.00 I 118,982.00 I 122,902.00 8,639.00 2,482.00 2,428.00 2,508.00 1,113.00 0. 0. 0. 128,410.00 126,582.00 I 121,410.00 I 125,410.00 5,000.00 5,000.00 123,410.00 I 121,582.00 121,410.00 125,410.00 Consider not funding Family Planning Educ. Program and using the money instead to provide additional support to the RSVP. December 22, 1993 P.O. BOX 937 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457-3011 `'y` A FAX (206) 457-0529 OF CLALLAM COUNTY DEC 2 31993 To: Local human service providers From: Patty Hannah Re: 1994 human services funding City of Port Angeles On December 21, the city of Port Angeles approved funding for local human service agencies. The total is $125,410, $4,000 more than was originally anticipated. The enclosed work sheet shows how much your agency /programs will receive in 1994. The checks will be issued by United Way either monthly or quar- terly, depending on what the city decides, beginning in January. A semi annual report form will be sent in June. This has been a learning process for us. Thank you for your patience. Please call me if you have thoughts on how it can be improved. 12/22/93 Memo to File: Re. 1994 contract with United Way for administration of Human Services funds, Patty Hannah called and asked if it would be acceptable for United Way to distribute funds to the recipient agencies on a quarterly basis, as opposed to monthly. The contract specifies payments. 1 After talking to Jeff Pomeranz, City Manager, it was determined to be acceptable, and Ms. Hannah was so advised on this date. Becky Upton City Clerk October 8, 1993 Ms. Patty Hannah, Executive Director United Way of Clallam County 102 1/2 East First Port Angeles, WA 98362 Re: Contract for Administration of 1994 Human Services Funds Dear Patty: As you know, the City Council approved the contract with United Way to administer the City's 1994 Human Services funds. Enclosed are two copies of the contract, both of which require the signature of an authorized agent of United Way. Please retain one fully executed copy for your records and return the other to me at your earliest convenience. We look forward to working with United Way in helping meet the needs of the community. Be assured I'll do everything I can to assist you in making this a smooth transition! Sincerely yours, J83t0f Becky J. ton City, Clerk Enclosures CITY OF PORT ANGELES 321 EAST FIFTH ST, PO BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 f March 24, 1995 RECEIVED P.O. BOX 937 U P ORT ANGELES, WASHINGTON 98362 MAR 2 7 1995 PHONE (206) 457.3011 FAX (206) 457.0529 OF CLALLAM COUNTY iAty of Port Angeles To: Port Angeles Ci members From: Patty Hannah Re: Human Services funding 12 month report Enclosed is the 1994 year -end report from the local non profits who received City of Port Angeles Human services funding. The first column is the number of client contacts and the second column is the unduplicated number of persons served. You can see that 1,192 Port Angeles residents were served by the participating agencies' programs, a 74% increase over the 6 month total. In all the agencies served 7,900 people and had 85,000 client contacts in 1994. Unfortunately, not everyone in need received help. Agencies were unable to serve 1,735 people, 1,503 of whom were referred to other services and 232 who were turned away with no referral. Timber and prison impacts apear to be negligible among the programs you funded, accounting for only 7% of the total client load. That compares to 10% of the client load in June, 1994. I want to point out an error in the report. Lutheran Social services reported they served more clients at 6 months than at 12 months. We asked them about this, which is why this report is so late, and were told the person who did the 6 month report is no longer there. They assured us, however, the 12 months figure is accurate. Thank you again for assuming this responsibility towards helping our less fortunate city residents. And thank you for contracting the administration of your funds to United Way of Clallam County. If there is more we can do, please let us know. We look forward to working with you again this year. United Way of Clallam County Final Report 1994 City of Port Angeles Human Service Funds AGENCY Program Clallam County Juvenile Services Juvenile Diversion Community Action Council Adult Action Center Health Care Access Family Planning Services Clinic Services Diversified industries Enclave Development Healthy Families of Clallam County Aftercare DD Advocacy Intensive Outpatient Involuntary Commitment Relapse Prevention Safehome /Sexual Assault Senior Recovery Sexual Abuse Treatment Plan TOTAL TOTAL RESIDENCE CONT UNDUP Uninc Seq PA Forks Cnty Cauc 6 mo 226 17 96 42 71 203 1 21 0 12 mo 450 29 129 12 280 410 3 28 5 6 mo 533 452 113 286 38 15 371 12 mo 1140 925 236 584 69 36 668 ETHNICITY Nat IBlack Amer Hisp Dther 6 mo 20567 71 3 54 0 14 67 0 3 0 12 mo 53236 81 4 61 0 16 75 0 6 0 GEN )ER ADVERSE TIMBER IMPACTS Undup TYPE .'OBS LOST Fem Male Clients Cont Wood Mill Trans 1 88 138 N/A N/A N/A N/A N/A 4 170 280 N/A N/A N/A N/A N/A CLALLAM 8AY PRISON IMPACTS Incarcerated Employed Undup Cont Undup Cont N/A N/A N/A N/A :N/A N/A N/A N/A 6 mo 1432 56 5 35 0 16 55 0 1 0 0 43 13 N/A N/A N/A N/A N/A N/A N/A N/A N/A 12 mo 3020 47 6 32 0 9 46 0 1 0 0 33 14 1 N/A N/A N/A N/A N/A N/A N/A 6 mo 775 690 98 400 45 147 593 14 58 25 0 371 319 340 249 73 18 N/A N/A N/A N/A 12 mo 971 865 112 456 59 238 722 26 72 39 6 493 372 398 283 97 18 N/A N/A N/A N/A 3 10 34 34 439 13 N/A N/A N/A N/A N/A 3 22 38 194 912 13 N/A N/A N/A N/A N/A 1 22 49 N/A N/A N/A N/A N/A 1 24 57 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A UNSEHVED CLIEN S Not Referred Referred 0 0 45 142 0 0 25 29 0 0 0 0 0 0 0 0 0 0 0 0 6 mo 951 81 16 58 1 6 77 0 3 1 0 30 51 13 184 13 N/A N/A N/A N/A N/A N/A 0 0 12 mo 1716 101 19 73 2 7 93 1 4 2 1 42 59 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 6 mo 880 57 10 40 0 7 49 0 8 0 0 30 27 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 12 mo 1721 91 9 64 1 17 76 0 11 4 0 44 47 N/A N/A N/A N/A N/A N/A N/A N/A N/A 9 0 6 mo 1378 48 3 27 0 18 44 0 2 2 0 13 35 7 203 7 N/A N/A N/A N/A N /A N/A 0 0 12 mo 2289 69 7 43 0 19 64 0 3 2 0 25 44 N/A N/A N/A N/A N/A N/A N/A N/A N/A 125 5 6 mo 59 10 1 9 0 0 9 0 1 0 0 7 3 N/A N/A N/A N/A N/A N/A N/A N/A N/A 7 3 12 mo 122 41 3 28 0 10 27 0 13 1 0 26 15 N/A N/A N/A N/A N/A N/A N/A N/A N/A 4 2 6 mo 1455 84 12 70 2 0 63 3 12 6 0 33 51 9 27 9 0 0 2 6 0 0 1 0 12 mo 2383 178 27 137 6 8 146 4 19 9 0 52 126 23 47 17 3 4 13 15 2 2 4 0 6 mo 995 606 78 512 11 5 558 5 33 7 3 423 183 18 54 3 3 2 2 6 10 30 123 0 12 mo 1751 1211 138 639 18 416 1126 8 51 9 17 302 909 23 66 5 3 2 2 6 15 45 358 0 6 mo 72 5 0 2 0 3 5 0 0 0 0 1 4 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 12 mo 174 12 3 8 0 1 11 0 0 1 0 2 10 N/A N/A N/A N/A N/A N/A N/A N/A N/A 5 0 6 mo 44 16 3 12 0 1 15 0 1 0 0 10 6 N/A N/A N/A N/A N/A N/A N/A N/A N/A 5 0 12 mo 520 144 35 54 0 55 138 0 6 0 0 83 61 6 14 0 1 0 0 0 0 0 8 0 United Way of ClaIlam County Final Report 1994 City of Port Angeles Human Service Funds CLILN 1 b CLAIMING CLALLAM CAY UNStIIVtU AGENCY TOTAL TOTAL RESIDENCE ETHNICITY GENDER ADVERSE TIMBER IMPACTS PRISON IMPACTS CLIENTS CONT UNDUP I I I Uni I Nat I p I Undup I# I TYPE JOBS LOST Incarcerated I Employed I Not Program Seq PA Forks Cnty Cauc W lack 'Amer I His ther Fem Male Clients I Cont I Wood I Mill I Trans Undup 14 Cont Undu p I /1 Cont Referred Referred Lutheran Social Services Counseling 12 mo 465 67 19 40 0 8 59 1 5 2 0 40 27 15 46 7 6 2 0 0 1 6 9 18 Parent Line 6 mo 859 98 265 8 0 N/A N/A N/A N/A N/A 808 51 N/A N/A N/A N/A N/A N/A N/A 12 7 28 0 12 mo 1583 1583 131 331 17 421 N/A N/A N/A N/A N/A 1466 117 N/A N/A N/A N/A N/A N/A N/A 17 17 64 31 Peninsula Community Mental Health Crisis Line (approximate figures) 6 mo 150 120 13 40 3 60 N/A N/A N/A N/A N/A 30 90 N/A N/A N/A N/A N/A N/A N/A N/A N/A 40 80 12 mo 295 220 35 100 10 150 N/A N/A N/A N/A N/A 220 75 N/A N/A N/A N/A N/A N/A N/A N/A N/A 110 160 Low Income 6 mc• 700 54 16 28 0 10 52 0 0 1 1 34 20 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 12 mo 3285 177 41 99 0 37 162 3 5 6 1 95 82 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 Older Adults 6 mo 1498 205 86 95 0 24 200 0 4 1 0 135 70 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 12 mo 3067 302 130 139 0 33 298 0 4 0 0 195 107 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 Jail Services 6 mo 35 21 4 16 0 1 19 0 1 1 0 1 20 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 12 mo 84 38 8 23 0 7 36 0 1 1 0 7 31 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 Peninsula Dispute Resolution Center Dispute Resolution Services 6 mo 1400 108 15 43 9 41 103 0 2 1 2 57 51 2 6 1 1 0 0 0 1 3 9 1 12 mo 1984 458 50 127 27 67 449 0 3 4 2 215 243 5 15 2 1 2 0 0 4 12 18 5 Pro Bono Attorneys 6 mo 940 345 55 226 25 39 304 1 23 10 7 220 125 39 113 1 1 0 2 4 1 2 140 5 12 mo 1995 665 102 356 58 130 512 1 42 19 3 424 229 74 230 5 3 1 4 7 4 20 187 11 Serenity House Emergency Shelter YMCA Outreach to Teens At -Risk TOTALS r‘ 6 mo 217 197 11 79 7 9 166 6 16 4 5 58 139 5 5 3 2 0 N/A N/A IN/ N/A 34 6 12 mo 913 325 19 95 12 13 287 12 15 8 3 78 247 18 18 18 0 0 7 7 11 11 431 0 6 mo 180 180 30 138 12 0 150 3 20 4 3 95 85 3 7 2 0 1 1 7 2 7 0 0 12 mo 1707 300 30 245 10 15 225 24 30 12 9 120 180 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0 0 1 1 1 1 1 1 1 I I I I I I I 1 1 1 1 1 I 1 1 1 6 mo 34487 4265 687 2531 203 487 3103 36 219 97 57 2948 1543 436 592 288 80 21 7 16 26 35 457 95 12 mo 84871 7900 1193 3863 301 1993 5630 86 341 162 241 5068 3346 563 436 337 114 29 26 35 54 113 1503 232 CONTRACT THIS CONTRACT is entered into this day of no:) ,L_. 1993, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washing- ton, hereinafter referred to as "United Way REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services. 2. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scope of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of the recipient program allocations by the City Council; C. Analyze proposals received and develop recommenda- tions for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds according to City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Monitor provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The performance of United Way shall be commensurate with the City's 1994 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of 1 4 two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a monthly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services agencies. 4. Recordkeeoina and Reoortina. United Way will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least 2 twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. IJ W Becky APPROVED AS TO FORM: Craig D.4 Knudson, City Attorney Upbn, City Clerk 3 UNITED WAY c ATTEST: 7Z Py Title {fir.? c.tmo�� C9:,,,z„, a Wc,,,,„ Title: wee. `.1a ,ec77 CONTRACT THIS CONTRACT is entered into this c r day of n, r+ R 1993, between the City of Port Angeles, Washington, hereinafter referred to as "City and Clallam County, Washington, hereinafter referred to as "County REPRESENTATIONS 1. It is in the public interest for City funds to be expended for human services such as those listed in Exhibit "A 2. The County desires to provide such human services, utilizing City funds. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scooe of Services. The County shall provide those services as set forth in the attached Exhibit "A which is incorporated herein by this reference. 2. Duration of Contract. The performance of the County shall commence on the 1st day of January, 1993, and terminate on the 31st day of December, 1993. The duration of the contract may be extended or terminated upon mutual written agreement between the parties hereto and pursuant to the terms and conditions of the Contract. 3. Compensation and Method of Payment. A. The City shall reimburse the County for the services rendered as specified in Section 1 of this Contract in an amount not to exceed $123,410. B. The funds shall be paid to the County on a quarterly basis as follows: January 1, 1993 $30,852.50 April 1, 1993 $30,852.50 July 1, 1993 $30,852.50 October 1, 1993 $30,852.50 1 4. Recordkeepina and Reportina. The County Department of Health Human Services will provide quarterly financial reports reflecting agency activities funded with City appropriations and semi annual reports showing the agency's success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter; each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. The County shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the party's right to terminate this Contact or any other right which State law offers for breach of contract. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termi- nation of this Contract shall be deemed complete. 2 7. Non Discrimination. The Contractor shall conduct its business in a manner which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral repre- sentation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the .:y and year first hereinabove written. CITY OF POR T E L ES I By /,v' Oo. APPROV) D AS TO FORM: Craig D. nutson, City Attorney C93.CC City Clerk CLALLAM COUNTY BY: BOARD OF CLALLAM COUNTY COMMISSIONERS 3 b.„ i 2I4/ Cle k of the Board APPROVED AS TO FORM: giu e Deputy Prosecuting At'orney THE COUNTY WILL: THE CITY WILL: EXHIBIT A SCOPE OF SERVICES 1. Annually identify local human service priorities. 2. Establish a process for receipt and review of requests to the City for funding from local human service agencies and organizations. 3. Analyze proposals received and develop recommendations for allocation of the Local Government Initiative Fund. 4. Ensure the distribution of funds according to County policy, legal guides and sound fiscal policy. 5. Maintain auditable fiscal records for funds. 6. Monitor provision of services and use of funds to assure that terms are carried out and desired outcomes achieved. 7. Within time available, provide technical assistance as requested to the City Council and staff in areas related to local human services. 1. Establish, during the budget process, the amount of funding to be placed in the Local Government Initiative Fund for distribution. 2. Notify the County of any specific service priorities it has identified for the upcoming year. UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 -457 -3011 Invoice January 3, 2008 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding -4th quarter Admin fee-4th quarter Description Amount Pay to United Way of Clallam County Thank you! aoo 1 00 1- 13q6-51 Total Due Tax ID 91 -07 M632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $30,500.00 $625.00 $31,125.00 eQiep 1 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice October 2, 2007 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Human Services Funding -3rd quarter Admin fee -3rd quarter Description Amount Pay to United Way of Clallam County Thank you! Total Due F 11075 10 -3 -07 •L Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $30,500.00 $625.00 $31,125.00 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice July 9, 2007 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q2 Human Services funding Q2 admin fee Description Amount Pay to United Way of Clallam County Thank you! Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! F /0348 7 /0 -07 $30,500.00 $625.00 Total Due $31,125.00 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 13, 2007 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 Q1 Human Services funding Q4 admin fee Description Amount Pay to United Way of Clallam County Thank you! Total Due $31,125.00 rOtibevaZ 4//q_, 7- Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $30,500.00 $625.00 THIS CONTRACT is entered into this CONTRACT 1 ay of April, 2007, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services." 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding local human services, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of allocations by the City Council; C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Provide a year -end report to City regarding provision of services; and G. Monitor use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. The time of performance by United Way shall be commensurate with the City's 2007 budget calendar. 3. Compensation and Method of Payment. A. The City shall reimburse United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services. 4. Recordkeeping and Reporting. United Way will provide quarterly financial reports reflecting activities funded with City appropriations and semi annual reports showing the success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, -2- materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until it has given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. C. The rights stated above are in addition to and not in lieu of all other rights and remedies which State law offers for breach or default. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or 3 local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Independent Contractor. The relation created by this Contract is that of independent contracting entities. United Way is not an agent of the City. United Way, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. United Way shall control and direct the performance of the details of the services to be provided. If money for human services is distributed under this Agreement to another agency, that other agency shall be an independent contractor and not an agent of the City. 9. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES Karen A. Rogers, Mayor ATTEST: Becky J. U. °�n, Clerk APPROVED AS TO FO William E.'Bloor, ,City Attorney UNITED WAY B Title: 1 c.eidutive Director TTEST: G Legal_ 13,ckuMAGREEME \ITS&CGNTRACTS\2007 Agrmts Contracts\2007- UniedWay con 3 -22 -07 wpd (Rev March 28, 2007) 4 Title: k'4vxal ope4 -0- ou L.- uc12-r— Agency /Program Boys and Girls Club Health and Human Services Program Care Net of Clallam County 1 Earn While You Learn Program (Teaches Parents about Early Childhood Development Family Planning Youth Education Program (teaches life /social skills and increases awareness of risky behaviors) First Step Family Support Center I Drop -In Center (for parent $13,500 support) First United Methodist Church Friendship Dinner Project Healthy Families Core Services Children youth support groups, Prevention Education, Crisis Intervention Emergency Shelter Parenting Skills classes 2004 I 2005 I 2006 Alloc 1- Alloc Alloc 1 $20,000 $10,000 $5,000 Purchase food for daily meals and snacks, art and recreation supplies Pay for gas and vehicle maint for transporting members to Club after school Helps kids access the programs offered in Pori Angeles $10,000 $10,000 $10,000 $11,000 $10,000 Fund a health educator who will facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program Also distribution of info and resources $15,000 $17,950 $18,000 United Way of Clallam County 2007 City of Port Angeles Human Services Funding EXH 1 BIT A I 2007 1 2007 i Use of funding Request I Recommen I $3,500 Purchase curriculum, supplies, and furnish classroom area for participants in both Port Angeles and Sequin Teaches prenatal care and nutrition, infant care gives general support to parents $14,000 $14,000 $16,900 $13,000 Funds a staffer for drop -in center 5 afternoons /wk Gives help, resources, referrals, misc assistance to low income parents with children age 0 -5 years (diapers, clothes, formula, $5,000 $3,000 Purchase food and maintain community kitchen and dining /social hall Funds would provide for expanding free meal service to another day per week for those in need $18,000 $13,000 Prevention education, shelter, support groups, counseling for victims of domestic violence, crisis intervention for youth, parenting skills classes, legal advocacy Funds cover salaries, taxes, benefits of staff Page 1 of 3 Outcomes 1 Served 1 This program P. A Youth are safe and in positive activities after 200 school and in summer Nutritious meals and homework assistance Self esteem, personal values, and conflict resolution improves- youth better off Children more capable of learning, more emotionally and physically healthy New parents learn how to cope, and how to meet the needs of their young children I Increased knowledge of teen pregnancy and STDs, reduced number of pregnancies STDs, reduction in risky behavior, improved decision making Emphais on prevention of pregnancies and unhealthy life choices by youth Better health and nutrition for needy individuals and families with young children who need hot meals meets basic nutritional needs of low income citizens Participants learn esteem building skills, substance abuse prevention skills, coping skills Youth learn personal safety education, crisis intervention when necessary Families are sheltered Emphasis on prevention, putting an end to the cycle of domestic violence, sexual assault, and child abuse 1 675 Families' support systems improved, people 800 access needed resources and basic need items, children have positive stimulating environments to play in Overall, families gel the help they need (legal, counseling, employment, etc) Program Program Budget Budget for P A for Agency $241,546 $3,937 5,500 $11,000 $14,538 700 $6,900 1,925 $296,450 $241,546 $4,800 $11,000 $16,900 $7,000 $411,950 Agency /Program Lutheran Comm. Services (Parent Line) Mount Angeles View Family Resident Center activities Family night, Dads support groups "Stay and Play" child groups Parenting and computer classes Financial Literacy info Olympic Community Action 1) Health and Dental Care Access 2) Adult Day Care (dementia clients) Parenting Matters Foundation I Parenting Newsletters to all Port Angeles School District parents Peninsula Community Mental Health Respite Services Adventure Bound Summer Program for kids with social behavioral problems (six week summer program) Peninsula Dispute Resolution Ctr Youth Peer mediation training Parenting Plan mediation for low Income parents 2004 2005 2006 2007 2007 Allot I Allot AIIoc. Request Recommen $10,000 $10,000 $10,000 $10,000 $10,000 I I $9,500 $10,000 $10,000 $20,000 $9,500 Provide assistance to low income individuals families for dental care and prescription assistance Flounde treatments to Head Start kids and dental sealants for 2nd graders Respite care for families who care for elderly family members with dementia $9,500 10, 0 00 United Way of Clallam County 2007 City of Port Angeles Human Services Funding Use of funding Funds staff time, supplies, educational materials, resident incentives, and food for parenting classes Provides support services to families living at Mt Angeles View public housing medical, legal, domestic violence, transportation, education, and jobs $7,495 Produce and distribute monthly parenting newsletters to PA parents of kids grade K -3 Gives lips on teaching responsibility, health and nutrition, open communication, etc Also informs parents of local resources Help parental involvement in child's schooling $10,000 $19,070 59,500 Funds 10 non Medicaid eligible PA kids with social behavior problems (below 200% poverty level) to attend therapeutic recreational summer program Includes cost of food, transportion $7,000 $7,000 $7,000 $10,000 57,000 Support for youth /Peer mediation program and teen mediator tranings in middle and high schools, Dream Center, etc Covers marketing, salaries, training scholarships, and supplies and overhead Funds staff who provide state mandated Parenting Plans with mediation that reduces family and child stress Page 2 of 3 Teach prevention strategies to reduce violence, child abuse and neglect, so families will be good community members and won't be asked to leave the neighborhood Teaches home management skills Better access to dental care and prophylaxis for low income families and kids Serves uninsured and underinsured Collaboration with local doctors, dentists, VIMO free clinic, OMC Increased parent child bonding, communication Encourage healthy Lifestyles for kids Promotes importance of early reading skills Teach social skills to kids Good parent skills are critical to the success of our children Outcomes Prevents abuse and neglect of kids with behavioral disorders by providing needed respite to familes during vacation times Decreases angry and violent behaviors in participating youth teaches problem solving techniques Youth reduces violent conflict behavior, lightens load of adult school counselors Parent Plans Increased access to justice, better understanding of how to parent separately with positive communication to kids and reduced stress for all Keeps kids out of the middle of disputes, thus happier and can do better in school, activities, etc Served 1 Program Program This program Budget Budget P A for P A for Agency 1,972 $25,500 1,560 $156,000 3,438 65 180 $7,495 5121,680 $10,776 $25.500 $215,000 $7,495 $121,680 $16,344 Agency /Program I 2004 2005 J 1 Alloc. Alloc Pro Bono Lawyers J Legal Assistance (Civil) for Low $3,000 1 $3,000 Income Individuals I Serenity House Childcare Center at the Commons Special Needs Advocacy Parents (SNAP) Classes and programs for developmentally disabled people Volunteers in Medicine of the Olympics Clinic IVIMOI Free Medical Clinic for uninsured and underinsured citizens YMCA of Clallam County Teen Programs Expedition Club, Y Buddies, Sat Night Live, Y House Center, Youth and Gov Program, etc Program Totals United Way Administration 2% $18,000 525,000 $122,500 5124,950 $124,460 52,500 $2,550 $2,540 1 1 Total from the City $125,000 $127,500 t $127,000 United Way of Clallam County 2007 City of Port Angeles Human Services Funding 2006 1 2007 I 2007 Use of funding Alloc. Request Recommen 1 5195,965 5122,000 Page 3 of 3 $5,000 53,000 Funds used for general office overhead and Low income clients get knowledge and skills salaries Keeps office open 4 days per week to obtain equal access in court Results in and provides client access to legal aid, legal better safety (protection orders), kids' clinics, court forms, advocate welfare (parent plans), living conditions (tenants rights) Clients get timely and accurate legal advice $10,000 $18,000 $10,000 $10,000 59,000 Childcare, preschool, nutrition, and afterschool Children receive high quality child care, program for 76 children of 57 homeless and at- adult family members able to seek risk families at the Commons, in west P A employment, housing, treatment Helps Funds supplies, activities, nutrition, field trips, families break out of poverty etc $2,460 $5,000 53,000 Funds support services for people with developmental disabilities Life skills classes, summer campout, resource newsletters, Voyagers program Helps pay for supplies, outings, camp scholarships, volunteer and staff training 55,000 510,000 58,000 Purchase prescription drugs for clinic dispensary, mist supplies for patients and volunteers, labs and X -rays not covered by OMC allowance, subsidy for specialist services Also, (salary of paid part time clinic director x $25,000 $35,000 519,000 Funding supports fee subsidies for low income families, supports youth programs (arts, sports, fitness, day camps, and teen center) Funding would enable programs to enlarge, enhance 1 Outcomes Served Program Program This program Budget Budget P A for P A for Agency Participants learn social and independent living skills to maximize levels of independence Staff and volunteers receive better training Families receive much needed respite often only break received all year Patients received needed medication, will get well and not resort to E R treatment or develop worsening conditions Helps patients meet out of pocket costs of care provides access to basic health care Childcare and youth programs for families regardless of ability to pay Youth develop self esteem, stronger character and accountability, leadership skills Kids off street in safe, supervised programs less drugs, smoking, alcohol 1,665 76 216 1,404 558,500 590,000 5162,086 538,335 $43,215 1,240 $142,328 21,616 $1,340,286 $162,086 $82,010 $50,787 $162,328 $1,626,426 Agency /Program Boys and Girls Club Health and Human Services Program Care Net of Ciailam County Earn While You Learn Program (Teaches Parents about Early Childhood Development Family Planning Youth Education Program (teaches life /social skills and increases awareness of risky behaviors) First Step Family Support Center Drop -In Center (for parent support) Healthy Families Core Services Children youth support groups, Prevention Education, Crisis Intervention Emergency Shelter Parenting Skills classes First United Methodist Church I Friendship Dinner Protect 2004 Alioc. $20,000 2005 2006 2007 2007 Alloc. Alloc. 1 Request Final Alloc. $10,000 $10,000 510,000 United Way of Clallam County 2007 City of Port Angeles Human Services Funding Use of funding 1 $10,000 65,000 Purchase food for daily meals and snacks, art and recreation supplies Pay for gas and vehicle maint for transporting members to Club after school Helps kids access the programs offered in Port Angeles $3,500 Purchase cumculum, supplies, and furnish classroom area for participants in both Port Angeles and Sequim Teaches prenatal care and nutrition, infant care gives general support to parents $11,000 610,000 Fund a health educator who will facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program Also distnbubon of info and resources 1 I I 1 1 1 I $13,500 $14,000 $14,000 $16,900 613,000 Funds a staffer for drop-in center 5 afternoons/ wk Gives help, resources, referrals, misc assistance to low income parents with children age 0 -5 years (diapers, clothes, formula, 1 $5,000 63,000 Purchase food and maintain community kitchen and dining/social hall Funds would provide for expanding free meal service to another day per week for those in need $15,000 $17,950 $18,000 $18,000 $13,000 Prevention education, shelter, support groups, counseling for victims of domestic violence, crisis intervention for youth, parenting skills classes, legal advocacy Funds cover salaries, taxes, benefits of staff Page 1 of 3 Outcomes Youth are safe and in positive activities after school and in summer Nutntious meals and homework assistance Self esteem, personal values, and conflict resolution improves- youth better off Children more capable of learning, more emotionally and physically healthy New parents leam how to cope, and how to meet the needs of their young children Increased knowledge of teen pregnancy and 5,500 $11,000 STDs, reduced number of pregnancies STDs, reduction in nsky behavior, improved decision making Emphais on prevention of pregnancies and unhealthy life choices by youth I I Families' support systems improved, people 800 access needed resources and basic need Items, children have positive stimulating environments to play in Overall, families get the help they need (legal, counseling, employment, etc) I I I I Participants team esteem building skills, 1,925 $296,450 substance abuse prevention skills, coping skills Youth team personal safety education, cnsis intervention when necessary Families are sheltered Emphasis on prevention, putting an end to the cycle of domestic violence, sexual assault, and child abuse 1 Better health and nutntion for needy individuals and families with young children who need hot meals meets basic nutntional needs of low Income citizens Served 1 Program Program This program 1 Budget Budget 1 P. A. 1 for P.A. 1 for Agency I I 200 5241,546 $241,546 675 $3,937 $14,538 I I I I 700 $6,900 $7,000 $4,800 $11,000 $16,900 5411,950 Agency /Program Lutheran Comm Services (Parent Line) Mount Angeles View Family Resident Center activities Family night, Dads support groups "Stay and Play" child groups Parenting and computer classes Financial Literacy info Olympic Community Action 1) Health and Dental Care Access 2) Adult Day Care (dementia clients) Parenting Matters Foundation Parenting Newsletters to all Port Angeles School Distnct parents Peninsula Community Mental Health Respite Services Adventure Bound Summer Program for kids with social behavioral problems (six week summer program) Peninsula Dispute Resolution Ctr Youth Peer mediation training Parenting Plan mediation for low income parents 2004 2005 1 2006 2007 2007 Alloc. Alloc. 1 Alloc. Request Final Alloc $10,000 $10,000 $10,000 $10,000 $10,000 United Way of Clallam County 2007 City of Port Angeles Human Services Funding $9,500 $10,000 $10,000 $20,000 $9,500 Provide assistance to low income individuals families for dental care and prescnpbon assistance Flounde treatments to Head Start kids and dental sealants for 2nd graders Respite care for families who care for elderly family members with dementia 1 $7,495 Produce and distnbute monthly parenting newsletters to PA parents of kids grade K -3 Gives tips on teaching responsibility, health and nutntion, open communication, etc Also informs parents of local resources Help parental involvement in child's schooling Use of funding Funds staff time, supplies, educational matenals, resident incentives, and food for parenting classes Provides support services to families living at Mt Angeles View public housing medical, legal, domestic violence, transportation, education, and jobs $9,500 $10,000 $10,000 $19,070 $9,500 Funds 10 non Medicaid eligible PA kids with social behavior problems (below 200% poverty level) to attend therapeutic recreational summer program Includes cost of food, transportion $7,000 $7,000 $7,000 $10,000 $7,000 Support for youth /Peer mediation program and teen mediator trainings in middle and high schools, Dream Center, etc Covers marketing, salanes, training scholarships, and supplies and overhead Funds staff who provide state mandated Parenting Plans with mediation that reduces family and child stress Page 2 of 3 1 Outcomes 1 1 Teach prevention strategies to reduce violence, child abuse and neglect, so families will be good community members and won't be asked to leave the neighborhood Teaches home management skills I Increased parent child bonding, communication Encourage healthy lifestyles for kids Promotes Importance of early reading skills Teach social skills to kids. Good parent skills are cntical to the success of our children Better access to dental care and prophylaxis 1,560 $156,000 for low income families and kids Serves uninsured and undennsured Collaboration with local doctors, dentists, VIMO free clinic, OMC Prevents abuse and neglect of kids with behavioral disorders by providing needed respite to familes dunng vacation times Decreases angry and violent behaviors in participating youth teaches problem solving techniques Youth reduces violent conflict behavior, lightens load of adult school counselors Parent Plans Increased access to justice, better understanding of how to parent separately with positive communication to kids and reduced stress for all Keeps kids out of the middle of disputes, thus happier and can do better in school, activities, etc 1 Served 1 Program 1 This program I Budget P A. 1 for P.A. I 1,972 $25,500 I I I I 3,438 $7,495 $7,495 65 180 $121,680 $10,776 Program Budget for Agency $25,500 $215,000 $121,680 $16,344 Agency /Program Pro Bono Lawyers Legal Assistance (Civil) for Low Income Individuals Special Needs Advocacy Parents (SNAP) Classes and programs for developmentally disabled people Volunteers in Medicine of the Olympics Clinic (VIMO) Free Medical Clinic for uninsured and underinsured citizens Program Totals United Way Administration 2% Total from the City $125,000 2004 1 2005 1 2006 Altoc. Alloc. 1 Alloc Serenity House Childcare Center at the Commons $10,000 $18,000 $10,000 I I YMCA of Clailam County 1 I Teen Programs $18,000 $25,000 $25,000 Expedition Club, Y Buddies, Sat Night Live, Y House Center, Youth and Gov Program, etc $127.500 $127,000 United Way of Clallam County 2007 City of Port Angeles Human Services Funding 2007 1 2007 Request 1 Final Atloc. $3,000 $3,000 $5,000 63,000 Funds used for general office overhead and salanes Keeps office open 4 days per week and provides client access to legal aid, legal clinics, court forms, advocate $10,000 69,000 Childcare, preschool, nutrition, and afterschool program for 76 children of 57 homeless and at- nsk families at the Commons, in west P A Funds supplies, activities, nutntion, field tnps, etc $2,460 $5,000 63,000 Funds support services for people with developmental disabilities Life skills classes, summer campout, resource newsletters, Voyagers program Helps pay for supplies, outings, camp scholarships, volunteer and staff training 1 $124,500 $5,000 $10,000 68,000 Purchase prescnption drugs for clinic dispensary, misc supplies for patients and volunteers, labs and X -rays not covered by OMC allowance, subsidy for specialist services Also, salary of paid part time clinic director 1 1 I I I $122,500 6124,950 $124,460 1 $195,965 6122,000 $2,500 1 $2,550 $2,540 1 $2,500 Use of funding 1 635,000 619,000 Funding supports fee subsidies for low income families, supports youth programs (arts, sports, fitness, day camps, and teen center) Funding would enable programs to enlarge, enhance Page 3 of 3 Outcomes 1 Served 1 Program This program Budget I P.A. for P.A. 1 1 1 Low income clients get knowledge and skills 1,665 $58,500 to obtain equal access in court Results in better safety (protection orders), kids' welfare (parent plans), living conditions (tenants nghts) Clients get timely and accurate legal advice Children receive high quality child care, adult family members able to seek employment, housing, treatment Helps families break out of poverty l Participants learn social and independent 216 $38,335 $82,010 living skills to maximize levels of independence Staff and volunteers receive better training Families receive much needed respite often only break received all year Patients received needed medication, will 1,404 $43,215 get well and not resort to E R. treatment or develop worsening conditions Helps patients meet out of pocket costs of care provides access to basic health care 1 I I I I V I I Childcare and youth programs for families 1,240 $142,328 regardless of ability to pay Youth develop self esteem, stronger character and accountability, leadership skills Kids off Street in safe, supervised programs less drugs, smoking, alcohol I I 1 1 76 $162,086 $162,086 21,616 Program Budget for Agency $90,000 550,787 $162,328 $1,340,2861 $1,626,426 1 1 4. Tony Steadman 2007 Board President The United Way of Clallam County' works to strengthen community and help people to live safe, healthy and produc- tive lives through the generous contribu- ions of our donors. The 2006 fund raising campaign again proved how the people of Clallam County open their hearts to their friends and neighbors. Donations totaling $1,099,307 will support the work of 27 partner agencies and Community Impact Initiatives of Literacy, Peninsulas' 2 -1 -1 and Access to Health Care. Jody Moss, her dedicated staff, and many volunteers work tirelessly to ensure that the funds realized by the campaign are distributed when and where they are needed most. In November 2006, we held .a community forum to ask residents what community issues need,increased focus this year. The community impact committee is working to put together a plan that will bring those ideas and dreams to reality. The United Way works, and it is my pleasure to be involved with the Board and Staff to continue to.make a difference in Clallam County. Our Goals To be a construc- tive voice for human service needs in Clallam County. To remain the premier fundrais- ing group in our community for human services needs. To help people give to our community. Our Mission To strengthen our community by help- ing people to live safe, healthy, and productive lives. United Way of Clallam County does what no other organization can: Brings us together as a community to impact the issues we really care about. United Way of Clallam County invests your donations right here in Clallam County, touching the lives of more than half of the people who live here. United Way of Clallam County makes a greater differ- ence than any'single organization can through partnerships with foundations, government, schools, the faith communities, businesses, and other non- profit agencies.- EXPENSES Allocations and Donor Designations Partner Agencies $515,966 Community Impact Initiatives 6 5,45 8 Non Partner Agencies 100 ,595 Combined Federal Campaign 1 9,975 Donor paid directly to Agencies 2 4,575 Albert Haller Foundation 138,072 Local Government Funding 212,460 Clallam Community Foundation 98,223 Total Agency Funding Set -Aside for Overhead Administration 1 34,944 Fundraising 100,560 State National Dues 9,311 Total Operations set -aside Reserve for Uncollected Pledges TOTAL EXPENSES $244,815 2 3,97 2 INCOME Annual Fund Drive 939,735 Albert Haller Foundation 138,072 Community Impact Initiatives 16,194 Local Government Human Services Funding 216,781 Clallam Community Foundation Donations 84,263 Transfers from Foundation 30,740 Interest 10,892 Other Revenues TOTAL INCOME Audited financial statements can be reviewed at the United Way of Clallam County office, 102 E First St Port Angeles United Way 7,434 3 Changing Lives H istoncally United Way has raised and distributed money to partner agencies. However, as United Way works closely with health and human service agencies, civic leaders, volunteers and other organiza- tions, we find ourselves uniquely positioned to understand the greatest needs of the community and are taking the responsibility to do more to address those needs. Today, by working closely with our community of donors, agencies and leaders, United Way brings people and organizations together to identify our county's most pressing problems, convenes work groups to identify proven solutions and works to create permanent change and improve peoples' lives in our county This work is called Community Impact HELP MATTERS HEALTH CARE MATTERS Washington State* Get Connected Get Answers Washington Information Network 211 Everyone deserves access to help Peninsulas' 2- 1 -1... What if the Emergency Room sent you to search for medical care without assistance? You would wander down the hospi- tal halls looking for the correct specialist. Up until now, when seeking social service assistance, that is what people have had to do. But, in 2006, United Way kicked off our 2 -1 -1 Call Center. Now people can dial, 2-1-1 and be connected to help quickly and easily. Whether it's housing, senior issues, employment, addiction problems or other issues, 2 -1 -1 is your one stop phone number to call for help. If using cell phone or Internet phone, dial 1 -866- 736 -9634. Look for resources on line at www.win211.org. se 1t��Nt,1A� Everyone deserves access to Health Care The Access to Health Care Coalition, working since 1999, has been improving health care in Clallam County for thousands of individuals. "The Access to Health Care Coalition has had numerous successes over the last few years helping to establish and support volun- teer clinics, spearheading good Samaritan legislation for liability protection for volunteer doctors, coordinating plan development to address behavioral health needs in the community, and working to expand our medical providers' ability to see more patients with low paying insurance. All good examples of the community coming together through the United Way to solve significant problems." Steve Tharinger, County Commissioner READING MATTERS Everyone needs to Read... Literacy is a predictor of success in school, in life, even health. The Clallam County Literacy Council is dedicated to helping more and more children and adults learn of reading. The to read and develop a life long love Literacy Council has given away over 12,000 books to children and adults, provides one on one tutoring for older teens and ty adults who cannot read well, cil and has placed over 3000 books in 215 businesses around the county for kids and adults to read together. Everyone agrees that literacy is critically important. The Literacy Council acts on that belief by providing books for children and adults and working to remove barriers through adult tutoring and mentoring. Our goal is to raise awareness of the importance of reading to and with chil- dren starting at birth." Darlene Jones, Clallam County Literacy Council Chair "Now, through 2 -1 -1, people with non emergency needs can be connected with indi- viduals who can help. This is exactly the same as how people with emergency needs have been able to connect to police, fire and EMS through 9 -1 -1 for years. 2 -1 -1 will help to relieve the burden on our busy 9 -1 -1 centers, while providing an easily accessible essential day -to -day community resource that was not previously available In addi- tion, 2 -1 -1 can play a major role in accessing critical resources during a disaster." Dan McKeen, Port Angeles Fire Chief AGEN Y F NDIN PARTNER AGENCY FUNDING TOTAL UNITED BOARD DONOR AGENCY ALLOCATION DESIGNATION TOTAL American Red Cross Olympic Peninsula Boys Girls Clubs" of the Olympic Peninsula," 17,275 34,9 Boy Scouts Learning for Life 1,000 6 49 Camp Fire Juan de Fuca Council 9,000 6,109 15,109 Childrens Hospital "Foundation 1,50o 6,965 8,465 CB /5ekiu Crisis'Center 9,000 2,820 11,820 Clallam County Family YMCA 14,525 14,460 37,958 $u,000 $6 ,2o6 $17,2o6 52,190 1 6 49 Clallam Americorps 5,000 Concerned Citizens for Special Children 12,615 Family Planning of Clallam County 17,80o First Step Family Support Center 12,615 Forks Abuse Program 12,615 6 ,399 Forks Food Bank 10,000 6,90o Girl Scouts Totem Council 2,50o 3,755 Healthy Families of Clallam County 12,615 Lutheran Community Services Parent Line 4,000 Olympic Community Action Programs 20,045 Peninsula Dispute Resolution Center 6,720 Peninsula Com. Mental Health Center 30,475 Pro Bono Lawyers 7,050 Salvation Army 14,600 Serenity House of Clallam County 27,40o Special Needs Advocacy Parents 5,760 St Andrews Place_ 5,000 Volunteer Chore Services 10,000 Volunteers in Medicine of the Olympics Clinic 5,000 15,704 West End Youth Community Club 4,890 2,781 Clallam Community Foundation Mac Ruddell Fund 3,960 3,96o Community Impact Initiatives 30,75 35 6 3,973 5,229 1 3,542 14,481 9,479 2.1.1 16,000 362 New Initiative Development 10,000 Access to Health Care 0 669 Literacy 0 2,830 Reach Out Read 0 1,750 Total Partner Agency Funding $34 1 7,844 3 27,096 19,014 16,900 6,255 22,094 4,483 8 ,483 4,829 2 4,874 4, 10,791 12,303 4 2,664 9,7 11,835 26 ,435 15, 43, 8 6 93 1 4,453 4,499 9,499 2,344 12,344 20 ,7 0 4 7, $582,322 United Way of Clallam County guarantees an annual allocation to our part- ner agencies based on the agency's request, funds available, the agency's needs, priority of community needs and the agency's ability to meet those needs The agency, in turn, agrees to provide a service that meets a need in our county, submit requested financial information, use allocated funds in accordance with the request submitted to United Way, and follow United Way's non discrimination policy regarding allocated funds. United Way of Clallam County does not charge partner agencies any membership fees or dues. 100% of donor designations are paid to partner agencies. United Way of Clallam County accepts contributions designated to any health and human care agency, including those agencies which are not partners with United Way. A 7% fee is deducted from desig- nations to non partner agencies During the 2006 fundraising campaign, donors asked that their contributions be forwarded to the specific agencies listed here (amounts listed are net dollars to agency). NON PARTNER AGENCY DISTRIBUTIONS Agency Give bunti 49 ABTC Rescue Inc 1 Alzheimer's Association of Western Washington 2 American Cancer Society American Diabetes Assn 1 ARC of the Olympic Peninsula 1 Bethany Pentacostal Church 2 Boy Scouts, Chief Seattle Council 14 Boys Girls Club Found. 1 3;748 Calvary Chapel of Sequim 2 725`, Care Net Pregnancy Center 31 4,681 CARE Partnership 1 "140 Clallam County Humane Society 8 1,74 7 Collings Foundation 1 6 74 Crisis Clinic -Teen Link 1 186 Dungeness Community Church 1 484 Dungeness Valley Health Wellness Clinic 2 216 First Baptist Church of Port Angeles First Baptist Church of Sequim First Christian Church Fisher House Foundation Forks 4H- Calawah Country Forks Elks Lodge Forks Hospital Foundation Fred Hutchinson Cancer Research Center 1 233 Friends of Forks Animal Shelter 3 1,628 Friends of Reath Ellofson 1 23 Habitat for Humanity Dungeness Valley Habitat for Humanity West Clallam 2 409 Holy Trinity Lutheran Church 1 301 Hospice Foundation of America 1 Hospice of Clallam County 37 Hurricane Ridge Ski Patrol 1 279 Jefferson AIDS Services 2 Juan de Fuca Festival of the Arts 1 Kitsap Humane Society 2 Leukemia Lymphoma Society 1 Lighthouse Christian Center Storehouse Food Bank Lupus Foundation of America PNW Chapter Martha Mary 1 725 Medic Alert Foundation Nat'l Center for Missing Exploited Children Olympic Bible Fellowship 2 725 Olympic Christian School Olympic Lions Foundation 1 223 Olympic Lions Foundation Rock -n -Roll Camp Operation Uplift 1 2 33 Parenting Matters Found. 4 ?23 1121 2,444 1;0 0 3 7,617 2 '363 1 37 1 93 1, 47. 5 1 ,333" 242 4,060 181 1 45 363, 725 14 9 2 725 2 363 2 ,91 1 944 3 460 Agency Givers =Anio Pediatria Interim Care Ctr Peninsula Evangelical Friends 2 Peninsula Friends of Animals 3 Planned Parenthood Planned Parenthood Bremerton Clinic Planned Parenthood Silverdale Clinic Planned Parenthood Mt. Baker Port Angeles Education Foundation 10 i 3,5251 Port Angeles Food Bank 3 814 River Center Foundation 4 :576. Ronald McDonald House 2 i 363. SARC Sequim Aquatic Recreation Center 1 233' Sequim Community Church 3 3,083' Sequim Community Foundation 2 t_ 446 Sequim Education Foundation 5 ',507 Sequim Food Bank 2 269, Sequim High School Band Boosters Sequim Valley Foursquare Church Seventh Day Adventist Pathfinders St. Herman's of Alaska Orthodox Church 2 907 St Luke's Episcopal Church 2' 73; St. Vincent de Paul- Sequim 8 1,247; St. Vincent de Paul Port Angeles Susan G. Komen Foundation 2 163 The Caring Place 5" 6 Unity in the Olympics 2 725 for Veterans 1 279, West End Youth League West Olympic Council for the Arts World Wildlife Fund Non Partner Subtotal 234 5 7 9 $57,594 Olympic Medical Center Combined Fund Drive ACS Relay for Life 32 $4133. OMC Charities 10 1,444' OMC Cancer Program 20', 2,631' OMC Employee Activity Committee 13 685' OMC Foundation 13 988' OMC Cares 152 17,451 All OMC Charities 78 15,286, OMC Charities Subtotal 318 $40,618` Other United Ways UGN of Jefferson County 11 2,308; United Way of King County 1, '75" Other United Way Subtotal 12 2,3831 Total Designations 569 $100,595' LALLAM •MM N TY Fi NDA 1 rar clallcim r community FOUNDATION T he Clallam Community Foundation provides a simple, powerful and highly personal approach to giving. Foundation assets are long -term, income generating gifts to the commu- nity. For this reason our logo includes the shifting sands of time and the footprints of the community members remembered because of their commit- ment to their home by the sea. The bottom line is that the Foundation offers a variety of giving tools to help people achieve their charitable goals and create lasting good work in the community. Planned Giving opportunities, such as those offered through the Clallam Community Founda- tion, are continuing to grow in popularity. You can expect to see more information out in the commu- nity about this giving option in the coming year. Please contact the United Way Office if you would like more information. Brian Betts, Planned Giving Chair "Community needs are met most effectively by the community itself We live here; we, know where help is required most. The Clallam Community Foundation offers a unique,opportun to combine persona involvement w CLALLAM COMMUNITY FOUNDATION ASSETS MARCH 31, 2007 United Way Fund Agency Funds Named Funds and Charitable Gift Annuities Total Assets NEW DONATIONS Hull Family Fund NEW PARTNER AGENCY FUND Clallam County Literacy Council DISTRIBUTIONS $42,168 Foundation Partners Boys Girls Club Foundation of the Olympic Peninsula Clallam County Family YMCA Clallam County Literacy Council Dungeness Valley Health Wellness Clinic First Step Family Support Center North Olympic Timber Action Committee Peninsula Community Mental Health Center Port Angeles Food Bank Serenity House of Clallam County St. Andrew's Place Assisted Living United Way of Clallam County $7 338,258 1 1 3 0 ,74 1 $2,182,425 Bright Haygood Copsey Fund Karen Byrd Fund Community Service at Work Fund Hull Family Fund 1 Mac Ruddell Community Fund 2 Michael Sindars Scholarship Fund Whatton Family Fund United Way Fund Annual Fundraising Campaign Grantwriter Fund Grants Scholarshios Amount 2 $1,000 1 1,000 4 1,600 2 4,5 1 3,000 2 5,000 3 4, $2o,000 2,000 Named Funds Bright Haygood Copsey Fund Karen Byrd Fund Community Service at Work Fund Hillside Fund Hull Family Fund Mac Ruddell Community Fund Michael Sindars Scholarship Fund Whatton Family Fund MM NITY PARTNER HIP The Albert Haller Foundation The Haller Foundation awards scholarships to youth and grants to chari- table organizations giving pnonty to projects "provid- ing food, housing, clothing, medical care and other programs that may enhance and enrich the lives of the poor and needy of Clallam County" as specified in Mr Haller's will United Way of Clallam County accepts applica- tions from non profit agen- cies and makes funding recommendations to the Haller Foundation Board of Directors In 2006, the Haller Foundation had record earnings and was able to distribute $273,692 to 47 local agencies in the following categories: Education based programs $76,170 Basic Needs $79,200 Medical Access Support $18,000 Families, Children, Individuals $58,122 Capital Projects $30,200 United Way of Clallam County Annual Campaign $12,000 In addition, the Haller Foundation provided key help in reaching United Way's Million Dollar goal for the first time ever! Reach Out and Read Reach Out and Read (ROR) is a national non- profit organization that promotes early literacy in pediatricians' offices across the nation. At every well -child check -up, doctors and nurses encourage parents to read aloud to their young children, and offer age appropriate tips and encouragement Every child between the ages of six months and five years receives a new, developmentally appropri- ate children's book to keep. Volunteer readers demonstrate the pleasures and techniques of how adults and children can look at books together. United Way of Clallam County is the fiscal agent for the Reach Out and Read program at Peninsula Children's Clinic. Local 2060 Affordable Housing Fund The Housing Trust Fund was established by the Washington State Legislature for opera tion and maintenance of low income hous- ing The United Way of Clallam County Funds Distribution Committee makes funding recom- mendations to the Clallam County Commissioners The Housing Authority of Clallam County distributes the funds and monitors the progress of funded projects In 2006, $98,000 was distributed to eight local agencies to rehabilitate low income properties, maintain affordable housing, and provide temporary and transitional housing. The Foundation Center Online Directory United Way of Clallam County sponsors the Foundation Center's online directory available at all branches of the North Olympic Library System. Local organizations and grantwriters can access comprehensive data on 80,000 foundations, corporate giving programs, and grantmaking public charities across the country to find new sources of financial support. To use the searchable directory, visit your Local library and ask to be logged in. CARE Partnership United Way is proud to be a leading partner in the Com- munity Advocate for Rural Elders Partnership project. The CARE Partnership is working through a Robert Wood Johnson Foundation grant to transform the way we think about aging and deliver services to older adults in our county Clallam County already represents what the rest of the country will look like demographically in 10 to 20 years, and through the CARE Partnership we are working to create a sustainable model for building an elder friendly community. AGENCY PROGRAM BOYS GIRLS CLUBS OF THE OLYMPIC PENINSULA Snacks, class supplies, transportation CARING PLACE Assistance to Families with Infants CLALLAM COUNTY FAMILY YMCA Youth Programming CONCERNED CITIZENS Forks Teen Center DUNGENESS VALLEY HEALTH CLINIC Free Clinic FAMILY PLANNING OF CLALLAM COUNTY Youth Education Program Youth Suicide Prevention FIRST STEP FAMILY SUPPORT CENTER Drop -In Center Parent Support Groups FIRST UNITED METHODIST CHURCH Friendship Dinner FORKS ABUSE PROGRAM Domestic Violence Intervention /Prevention HEALTHY FAMILIES OF CLALLAM COUNTY Core Services Domestic Violence Prevention LUTHERAN SOCIAL SERVICES Support Services for Families at Mt Angeles View OLYMPIC COMMUNITY ACTION PROGRAMS Health /Dental Care Access and Adult Day Care Dental Care Access PENINSULA COMMUNITY MENTAL HEALTH CENTER Family Services Geriatric Outreach PENINSULA DISPUTE RESOLUTION CENTER Parent /Teen Mediation and Restorative Justice PRO BONO LAWYERS Legal Assistance for Low Income Individuals SERENITY HOUSE OF CLALLAM COUNTY Childcare at Family Village SPECIAL NEEDS ADVOCACY PARENTS Services for Developmentally Delayed VOLUNTEERS IN MEDICINE CLINIC Free clinic for under- and un- insured WEST END OUTREACH Emergency Fund for Clients PROGRAM TOTALS City of Port Angeles Human Services Fund Distribution of sales tax dollars for health and human service needs of Port Angeles area residents Emphasis on youth, families, with prevention programs given highest priority Mayor Karen Rogers is liaison with United Way City of Sequim Human Services Funding Distribution of tax dollars for health and human ser- vice needs of Sequim area residents Emphasis on early childhood development, health care access for the uninsured, and mental health services Council member John Beitzel is the liaison with United Way LOCAL GOVERNMENT HUMAN SERVICES FUNDING Clallam County Local Government Initiative Funds- Distribution of local capacity funds for health and human service needs throughout the county Emphasis on prevention of domestic violence, youth violence, substance abuse, and suicide County Health and Human Services Director Iva Burks is liaison with United Way 7 United Way of Clallam County P.O. Box 937 Port Angeles, WA 98362 (360) 457 www.unitedwayclallam.org 2006 Lyndsey Roos* Board Officers Norm Schaaf* Norm Schaaf, President Judy Sensintaffar* Tony Steadman, John Sherrett* Vice President John Skow* Gary Cohn, Treasurer Tina Smith O'Hara* Pat Soderlind* 2006/2007 Tony Steadman* Board Members Steve Tharinger* *Denotes 2007 member Betsi Thompson* Rod Weekes* Simon Barnhart* Jamye Wisecup* Brian Betts* Colleen Carey* Karen McCormick, Jerry Clarke* 2006 Campaign Chair Gary Cohn Karen Rogers, John David Crow 2007 Campaign Chair Capt. Mark D'Andrea* Pat Deja* Karen Delano* Staff Associates Lisa Divelbiss* Dick Ecker* Jody Moss, Tricia Gormley* Executive Director Kurt Grinnell* Nola Grier, Internal Operations Pamela Hawney* Manager Sheila Pat Johansen* Everett, LeRoy Martin Administrative Assistant Erika Meyer* Russ Bonham, Thomas Meyer* Resource Development Steve Moriarty Manager Stacie Neff Jim Hallett, CFP, ChFC, CLU, Jim Pickett CDP, RFC Financial Advisor Michael Quinn Ruth Marcus, Rebecca Redshaw* Graphic Design Sue Ellen Riesau* More Than Fifty Years of Caring June 2007 Dear Community Leader: The United Way of Clallam County Board of Directors is pleased to issue this 2006 annual report. We hope you enjoy looking through it and seeing how your contributions to United Way are helping this year in our community. United Way of Clallam County works to identify the most pressing needs in our communities, to mobilize the caring power of those communities to work on permanent solutions and ultimately to improve people's lives. United Way of Clallam County has three main goals: to be a constructive voice for human service needs, to remain the premier fundraising group, and to help people give to our community. This report highlights activities and accomplishments to meet these goals through our Community Impact initiatives, our annual fundraising campaign, funds distribution to agencies, partnerships with Clallam County, Port Angeles and Sequim governmental bodies, and several community groups, including the Clallam Community Foundation. Thank you very much for your support of the community through United Way of Clallam County. We appreciate the important role you play in making Clallam County a better place for all of us to live, work, raise a family and retire. Tony Sfeadman, President United Way of Clallam County United Way OUR MISSION To strengthen our community by helping people to live safe, healthy, and productive lives. United Way of Clallam County Post Office Box 937 Port Angeles, WA 98362 Tel (360) 457 -3011 Fax (360) 457 -0529 www unaedway -wa org /clallam UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice January 5, 2009 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2008 Human Services Funding Q4 Q4 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! o7UD8 0 0)- !3q0- 5i9 -'147I q f Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $30,500.00 $625.00 $31,125.00 LIVE UNITED„ October 28, 2008 To: Port Angeles City Council From: Jody Moss, Executive Director, United Way of Clallam Cou Re: City of Port Angeles Human Services Funding 2009 Re What services City of Port Angeles funds have supported: Boys Girls Club Healthy after school activities YMCA Child care access for lower income families and healthy teen activities Family Planning Youth education programs promoting value based, positive choices, reducing STD's, pregnancy and youth suicide (continued...) OUR Mission To strengthen our community by helping people to live safe, healthy, and productive lives. GIVE. ADVOCATE. VOLUNTEER. United Way of Clallam County PO Box 937 Port Angeles WA 98362 360 -457 -3011 www.unitedwayclallam.org .ECLoVIE Ati NOV 3 20111 CITY OF PORT ANGELES CITY CLERK I respectfully ask that the City of Port Angeles reconsider the proposed cut to health and humans service funds and restore that budget item to $120,000 for 2009. While realizing that the City Council must make some cuts to the budget, cutting the health and human service funding is ill advised. The reason for maintaining these funds is to support the most vulnerable members of the Port Angeles community. The current economic downturn on its own is worrisome enough. However, we are hearing of increased need in our communities. Many more families are using the Port Angeles Food Bank each month. Many agencies, similar to the experience of the Boys Girls Club which you have heard much about, are voicing concerns about their increased costs in energy, food, and gas, increased number of clients, and they are worried about how they will be able to continue all the services they provide. At United Way, we are very concerned about how successful our annual campaign will be in light of these various pressures. To add to community pressures, the Sequim City Council is considering cuts to health and human service funding as well this may amount to as much as $150,000 ($100,000 for the Boys and Girls Club Teen Center and $50,000 which has been administered by United Way). In the realm of funding for health and human services, there is a proven cost benefit of allocating resources early to address issues preventively rather than waiting and providing services later. Those costs are inevitably higher, and have greater impact on the public tax payer burden. For the past several years, 14 different agencies have been funded with the City of Port Angeles health and human services dollars. Below I have listed the 2008 priorities, the number expected to be served in 2008, the services provided and the impact on the community. Port Angeles 2008 priorities Programs serving health and human service needs with a focus on the following: Prevention programs Programs serving youth Programs serving seniors Meeting basic needs for the most vulnerable Port Angeles residents Number expected to be served this year If the numbers actually double between the 6 month report and the end of the year, funded agencies will have served approximately 17,510 individuals. Some may be using more than one of these community resources, with 82,000 contacts taking place over a year time period. First Step Family Support Center Drop in Center for low income parents often includes teen parents; provides emergency formula, clothing, and other infant supports Friendship Dinner Program Weekly congregant meals for individuals, families and seniors Healthy Families Emergency shelter services and group counseling for youth and adults around domestic violence issues promoting health choices; parenting classes Lutheran Community Services Supportive services for families in Mt. Angeles View Housing, financial literacy classes, Dad's programs, housing upkeep, building neighborhood relationships OIyCAP Access to dental services and adult day care allowing respite for caregivers of seniors who mostly have Alzheimer's Peninsula Community Mental Health Center Services for children with severe behavioral disorders Peninsula Dispute Resolution Center Mediate parenting plans for low income families Pro Bono Lawyers Civil legal services for low income individuals and families Serenity House High quality child care for homeless and vulnerable families Special Needs Advocacy Parents Life skills classes for clients with developmental disabilities Volunteers in Medicine of the Olympics (VIMO) Free clinic services for the uninsured Community problems addressed: All of the services provided have an impact on the overall health of the community through work place impacts, education systems, poor health, poverty, criminal systems, health systems, etc. Health Care Access Alternatives for accessing healthcare include waiting out the problem and/or going to the emergency room (usually when the patient is sicker and services are costlier). People with little or no insurance are more likely to be in poor health, live in poverty, have a poorly managed chronic disease, encounter a medically related bankruptcy, or have employment problems related to absenteeism. All health care insurance premiums carry the cost of the uninsured. Finally the lack of services for the uninsured impacts the financial health of our local hospital and health system. Early Learning and Readiness to start Kindergarten 50% of our kids are currently not prepared, and often do not catch up they are more likely to not read at grade level, be involved with drugs and alcohol, have interactions with the juvenile and adult criminal justice systems, not graduate from high school. For every dollar invested there is a $7 to $8 dollar return on investment. Early learning issues are also tied to work force development since the children entering school today are the employees of tomorrow. Access to Mental Health Services Inadequate access to mental health services leads to increased crime, increased physical health disorders, increased drug and alcohol use, negative work place impact through employee absenteeism, increased use of community resources like police, jail, and criminal justice systems. In 2007 Washington State spent 1.8 billion dollars on the aftermath of untreated mental health services which could have been treated preventively for $530 million. Access to Domestic Violence Services Research shows that not addressing domestic violence issues both for the victim and also for children who observe violence can lead to increased rates of physical and mental health disorders, inadequate brain development, decreased high school graduation rates, increased unreimbursed health care costs, increased use of community resources as noted above. Access to Respite Services Caregivers are most often family members and often cannot find time to take care of themselves. This often results in the caregiver becoming ill and the family member requiring more expensive, intensive services paid for by Medicaid funds. Access to Mediation/Legal Services Restores relationships resulting in improved family lives and improved wellbeing for children. Provides representation, support and advocacy so families and individuals can get on with their lives through critical changes like divorce, eviction and other legal issues Access to Basic Needs Demands on access to food and shelter services is increasing and critical to the health of community members In closing I ask that the Port Angeles City Council members please consider these issues carefully and think about those in our community who struggle every day to create more normal lives for themselves and their families. As leaders, your job is to give them adequate resources for becoming successful in their endeavors. But more than that, your job is to make wise investments in our human capital. LIVE UNITED October 28, 2008 To: Port Angeles City Council From: Jody Moss, Executive Director, United Way of Clallam Coun Re: City of Port Angeles Human Services Funding 2009 Req United Way of Clallam County POBox937 Port Angeles WA 98362 360- 457 -3011 www.unitedwayclallam.org D arc) NOV 3 2008 CITY OF PORT ANGELES CITY CLERK I respectfully ask that the City of Port Angeles reconsider the proposed cut to health and humans service funds and restore that budget item to $120,000 for 2009. While realizing that the City Council must make some cuts to the budget, cutting the health and human service funding is ill advised. The reason for maintaining these funds is to support the most vulnerable members of the Port Angeles community. The current economic downturn on its own is worrisome enough. However, we are hearing of increased need in our communities. Many more families are using the Port Angeles Food Bank each month. Many agencies, similar to the experience of the Boys Girls Club which you have heard much about, are voicing concerns about their increased costs in energy, food, and gas, increased number of clients, and they are worried about how they will be able to continue all the services they provide. At United Way, we are very concerned about how successful our annual campaign will be in light of these various pressures. To add to community pressures, the Sequim City Council is considering cuts to health and human service funding as well this may amount to as much as $150,000 ($100,000 for the Boys and Girls Club Teen Center and $50,000 which has been administered by United Way). In the realm of funding for health and human services, there is a proven cost benefit of allocating resources early to address issues preventively rather than waiting and providing services later. Those costs are inevitably higher, and have greater impact on the public tax payer burden. For the past several years, 14 different agencies have been funded with the City of Port Angeles health and human services dollars. Below I have listed the 2008 priorities, the number expected to be served in 2008, the services provided and the impact on the community. Port Angeles 2008 priorities Programs serving health and human service needs with a focus on the following: Prevention programs Programs serving youth Programs serving seniors Meeting basic needs for the most vulnerable Port Angeles residents Number expected to be served this year If the numbers actually double between the 6 month report and the end of the year, funded agencies will have served approximately 17,510 individuals. Some may be using more than one of these community resources, with 82,000 contacts taking place over a year time period. What services Citv of Port Angeles funds have supported: Boys Girls Club Healthy after school activities YMCA Child care access for lower income families and healthy teen activities Family Planning Youth education programs promoting value based, positive choices, reducing STD's, pregnancy and youth suicide (continued...) OUR Mission To strengthen our community by helping people to live safe, healthy, and productive lives. GIVE. ADVOCATE. VOLUNTEER. First Step Family Support Center Drop in Center for low income parents often includes teen parents; provides emergency formula, clothing, and other infant supports Friendship Dinner Program Weekly congregant meals for individuals, families and seniors Healthy Families Emergency shelter services and group counseling for youth and adults around domestic violence issues promoting health choices; parenting classes Lutheran Community Services Supportive services for families in Mt. Angeles View Housing, financial literacy classes, Dad's programs, housing upkeep, building neighborhood relationships OIyCAP Access to dental services and adult day care allowing respite for caregivers of seniors who mostly have Alzheimer's Peninsula Community Mental Health Center Services for children with severe behavioral disorders Peninsula Dispute Resolution Center Mediate parenting plans for low income families Pro Bono Lawyers Civil legal services for low income individuals and families Serenity House High quality child care for homeless and vulnerable families Special Needs Advocacy Parents Life skills classes for clients with developmental disabilities Volunteers in Medicine of the Olympics (VIMO) Free clinic services for the uninsured Community problems addressed: All of the services provided have an impact on the overall health of the community through work place impacts, education systems, poor health, poverty, criminal systems, health systems, etc. Health Care Access Alternatives for accessing healthcare include waiting out the problem and/or going to the emergency room (usually when the patient is sicker and services are costlier). People with little or no insurance are more likely to be in poor health, live in poverty, have a poorly managed chronic disease, encounter a medically related bankruptcy, or have employment problems related to absenteeism. All health care insurance premiums carry the cost of the uninsured. Finally the lack of services for the uninsured impacts the financial health of our local hospital and health system. Early Learning and Readiness to start Kindergarten 50% of our kids are currently not prepared, and often do not catch up they are more likely to not read at grade level, be involved with drugs and alcohol, have interactions with the juvenile and adult criminal justice systems, not graduate from high school. For every dollar invested there is a $7 to $8 dollar return on investment. Early learning issues are also tied to work force development since the children entering school today are the employees of tomorrow. Access to Mental Health Services Inadequate access to mental health services leads to increased crime, increased physical health disorders, increased drug and alcohol use, negative work place impact through employee absenteeism, increased use of community resources like police, jail, and criminal justice systems. In 2007 Washington State spent 1.8 billion dollars on the aftermath of untreated mental health services which could have been treated preventively for $530 million. Access to Domestic Violence Services Research shows that not addressing domestic violence issues both for the victim and also for children who observe violence can lead to increased rates of physical and mental health disorders, inadequate brain development, decreased high school graduation rates, increased unreimbursed health care costs, increased use of community resources as noted above. Access to Respite Services Caregivers are most often family members and often cannot find time to take care of themselves. This often results in the caregiver becoming ill and the family member requiring more expensive, intensive services paid for by Medicaid funds. Access to Mediation/Legal Services Restores relationships resulting in improved family lives and improved wellbeing for children. Provides representation, support and advocacy so families and individuals can get on with their lives through critical changes like divorce, eviction and other legal issues Access to Basic Needs Demands on access to food and shelter services is increasing and critical to the health of community members In closing I ask that the Port Angeles City Council members please consider these issues carefully and think about those in our community who struggle every day to create more normal lives for themselves and their families. As leaders, your job is to give them adequate resources for becoming successful in their endeavors. But more than that, your job is to make wise investments in our human capital. UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 -457 -3011 Invoice October 1, 2008 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2008 Human Services Funding Q3 Q3 Admin Fee Description Amount Pay to United Way of Ciallam County Thank you! Total Due Thank you for your support! United Way F7 <I </1pk Tax ID 91- 0714632 No goods or services are given m exchange for this contribution. $30,500.00 $625.00 $31,125.00 4 11 c9,140 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice July 14, 2008 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2008 Human Services Funding Q2 Q2 Admin Fee Pay to United Way of Clallam County Thank you! Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way Description Amount Total Due $31,125.00 F !31010/ $30,500.00 $625.00 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 11, 2008 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2008 Human Services Funding Q1 Q1 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! F l aqo0?_ Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! $30,500.00 $625.00 Total Due $31,125.00 4. a eo 0 1 0 4 JP, 'SeI3lUflwwo, 43t 43 iii$ e sa)jettfAli)nop a)cioad.aqljo jieq-ueql aJow /ci.t!ntop,iwallelD„ ala4. ihPA'SisaM4Aluno) ale); Ajeej eM sansst aq.113P0u4.1 Al!untuwo3 a se la44a20 Sr) s2uptil :ue) uogezweRio law ou leqm saop Awnop welleD Jo Aem papun I 'semi amp npold pue `Atoleaq `ajes anti alcload &OA Aq Aiwnw -wo) an° uatguaos uolssm an° `•Allunwwoa Ina 01 e/MB eldoad dlaq of spaau savuas uewnq Jai AIwnwwo3 ino dnoa Swsleapuni aye wewai pi. a Awnop wane]) tal spaau aDIA135 uewnq aplon ampnosuo) e eq o Sie09 JR) JJNfl 3A11 04 sueow no, e4IAUI 03 9)I) a GM p e3jufl 3o JJa Pt eIZeaJ3s pue SanSSI elP" as.agi Jo 4 1 1 4 3 1P0:041:".,pie0144 4 03 Se4ufl3moddo Aue /39j 0A?4 pk:ikaspip.1.4iipW ;e4file sqwtp...`siapeat AltuPttitOoj taSsatt!snq-A4101114wP3 eg4iip...t1"PaW2as. tup)i leaf oll.pwami.watiqaAatoe„F.: o peeu Ae44 224M pue sweaip 41043-;`,sedo4 iota sn itai..:' Stitiola aSiaAip „saapA .44luntutuo) s weneb' JO 'item paltun"....tailnitiwuiojno 04 ePi" ea1p3 s! poo2 uQWwaj'aip .uppe/Ape emol- pals4sig, •swaiciwd jo saspe3 2w/tpappn in apisSaipPe:: pUe 2wijuepi 42sOuetp-Stl5;e1-2uol004b ttielieD JO Apuntw.ticp /2 pal* `S.!ec.uaip pmaoq `sepueSe Jauved ..mo jo jie Sa> 4!.puattatop atop amsppxa.lota s! au b lenp!mpu! pue Allwej inoqe-osie s! Allunwttio3 inoqe aq Isnfoue) vom s,Aem pa4!un 'am pa B .10 sal &Reap ow 03 uopezwelo 2wsleapunj a wo4 Bultwoisueo jo ssezomdq3 anuouo) aM se peaqe JeaA BulBualletp pue 2ulipxa ue seq ATuno) .welieD Jo Aem palwn 4uoppaid peog goof nesam uan3 ens INCOME Annual Fund Drive Community Impact Initiatives Local Government Human Services Funding Interest Other Revenues TOTAL INCOME TOTAL AGENCY FUNDING 973, 19,766 236,781 34,056 $1,263,680 Reserve for,,Operatin Fundraising ;Sta 4 "Nationat p ues atat;flp eser TOTAL EXPENSES ©I TRI,BUTI0NS OPERATIONS Allocations and Donor Designations Partner Agencies $479,173 Community Impact Initiatives 107,463. Non Partner Agencies °224,565 Combined Federal Campaign Agencies 26,238 Donor paid directly to Agencies 23,40o Loc al Government Funding 232;060 that meet the donor's needs and desires. For example, eight families have created Named Funds within the Foundation. These Funds make grants to non-profit agencies, and/or give scholarships to local youth so they may continue their education beyond high school. invite you to visit the Foundation website at www, clallamfoundation.org and click on the GiftCatcs logo for ways to achieve your charitable goals within your lifetime. And please feel free to call the United Way staff if you would like more information. Ase CLALLAM COMMUNITY FOUNDATION elcalam '1trcomnunity 0 FOUNDATION II NEW DONATIONS T he Clallam Community Foundation was estab- fished in 1994 with the proceeds of a sailboat and a house which had been donated to United Way of Clallam County. Foundation assets are invested for the tong term, generating income which is used to support tocal programs in delivering assistance and a better quality of life for residents of Claltam County. The Foundation provides opportunities for donors to make gifts beyond the annual campaign in ways Brian Betts, Planned Giving Chair Satiretiee Army Receives, Proceeds from Charitabie Gift The d T..e,Clattint Comniunity Foundation issued its first Charitab(e Gift Annuity-jn, A CGA 15 a simple contract where the donors .receive fixect; guaranteed entSjduring:their_ lifefimein,:eiChangefOctheir; Oiriti(OtttiOa.4he donor atayAtoiteek*!ote benefits, tax-free incorne, and future estate tax Total Assets 1111DISTRIBUTIONS S86,594 Foundation Partners Boys Girls Club Foundation of the Olympic Peninsula Clallam County Family YMCA Clailam:CoUntyliteracy Council Dungeness Valley Health Wellness Clink. First Step Family 5tipport,CenterC, eltti,ptvtiiiijojittt4at Action Committee Peninsula Communit 'Mental Heat renity House C allaq CLALLAM COMMUNITY FOUNDATION ASSETS Values at March 31, zoo8 United Way Funds Agency Funds Named Funds and Charitable Gift Annuities $640,358 3 1,063,624 $2,1309,9_51 Bright Haygood Copsey Fund 20,000 Boys Girls Club Foundation Fund 1,00o Charitable Gift Annuity Memorial donations 11 615 Grants Scholarships 3 9 Bright Haygood Copley Fund Karen Byrd Fund Hull,Family Fund Mac Ruddell Community Fund Michael Sindars Scholarship Fund Whatton Family Fund 2 United Way Fund Annual Fundraising Campaign Grantwriter Fund Community Impact Project Charitable Gift Annuity Distribution 5 Amount $1,000 9,23p 8*55P.„, 5 3 ,150 =,$4„8cio 7,868 '20,000' 2 3,496 Named Funds Bright Haygood CociseY Fund Karen Byrd Fund Community Service at Work Fund kittsicjq Fund Hull Family funcr Mac Ruddell'CommUnity Fund MichaelSinclarS$00larSl74 'Fun hattOn Family Fu 6 COMMUNITY PARTNERSHIPS LOCAL GOVERNMENT HUMAN SERVICES FUNDING AGENCY PROGRAM BOYS GIRLS CLUBS OF THE OLYMPIC PENINSULA Snacks, class supplies, transportation 5,000 CARING PLACE Assistance to Families with Infants CLALLAM COUNTY FAMILY YMCA Youth Programming $19,000 CONCERNED CITIZENS FOR SPECIAL CHILDREN DUNGENESS VALLEY HEALTH CLINIC Free Clinic FAMILY PLANNING OF CLALLAM COUNTY Youth Education Program io,000 Youth Suicide Prevention Sequim Clinic Services FIRST STEP FAMILY SUPPORT CENTER Drop -In Center Parent Support Groups FIRST UNITED METHODIST CHURCH Friendship Dinner FORKS ABUSE PROGRAM Domestic Violence Intervention /Prevention H EALTHY FAMILIES OF CLALLAM COUNTY Core Services 13,000 Domestic Violence Prevention LUTHERAN COMMUNITY SERVICES Support Services for Families at Mt Angeles View io,000 OLYMPIC COMMUNITY ACTION PROGRAMS Dental Care Access and Adult Day Care Dental Care Access PENINSULA COMMUNITY MENTAL HEALTH CENTER Sequim Clinic Services, Summer Youth Program Respite Care for Families with Children 9,500 Geriatric Outreach PENINSULA DISPUTE RESOLUTION CENTER Parent /Teen Mediation 7,000 PRO BONO LAWYERS Legal Assistance for Low Income Individuals 3,000 SERENITY HOUSE OF CLALLAM COUNTY Childcare at Family Village SPECIAL NEEDS ADVOCACY PARENTS Services for Developmentally Delayed VOLUNTEERS IN MEDICINE CLINIC Free clinic for under- and uninsured WEST END OUTREACH Emergency Fund for Clients Cityof Cityof PortAngeles Sequim 13,000 5,000 Reach Out and Read 8,000 Reach Out Read is a national non -profit organization that promotes literacy in pediatricians' offices across the nation. 3,000 Doctors and nurses encourage parents to read aloud to their young children and offer age- appropriate tips and en- 10,000 couragement. At each check -up, children from age 6- months to 5 years receive new, developmentally appropriate books to keep. United Way of Clallam County is the fiscal agency for the ROR program at Peninsula Children's Clinic. The Foundation Center Online Directory 9,500 United Way of Clallam County sponsors the Foundation Cen- 7,500 4,000 ter's online directory available at all branches of the North Olympic Library System. Local organizations and grantwrit- ers can access comprehensive data on 8o,000 foundations, corporate giving programs, and grantmaking public charities across the country to find new sources of financial support. To use the searchable directory, visit your local library and ask to be logged in. CARE Partnership United Way is proud to be a leading partner in,the Community Advocates for Rural Elders Partnership project. The CARE Partnership is working through a Robert Wood Johnson Foun- dation grant to transform the way we think about aging and deliver services to older.adutts in our county.:Clatlam County already represents what the rest of the country will look like demographically in 10 to 20 years, and th "rough the CARE" Partnership we are"working to "create a "sustainable model,for 4,000; building an" elder. friendly community. "Aging is ari achieve ment, not an affliction:: Mani Giwnty H Homeless Task Force is wot'kft g td en tl Hotnelessnes in l0 ;years and'so far has 'been Very "successful^ Feducin hornelQsspess'by one, third.irt only 3 ais Clalldm C©un, k.of is nationally "kn"own,for"the'wor th s a oaliti ©nand U it 9,000 3, 8,000 1 3,75 0 5, 10,000 7,5 Clallam County $6,000 8,500 8,000 7,56o 5,000 PROGRAM TOTALS $122,000 $49,000 $61,060 of Port AngeleiHunuanServices Fund, •,Distribution of sales taxdollars for.he"alth and human se trea residents Councilman Dan DiGuilio is Uaisoh with United"Way- uim Hu Service s;Fundin iSgttibution of ta d ollars for; health and human service:ieeds,ofSequim resides in phasis on early childhood," development; healthcare access"for the' uninsured a iental health serviees;, mi nistrative Services Director• The Albert Haller Foundation The Albert Haller Foundation awards scholarships to youth and grants to charitable organizations, giving priority to projects "providing food, housing, clothing, medical care and other programs that may enhance and enrich the lives of the poor and needy of Clallam County" as specified in Mr. Haller's will. United Way of Clallam County accepts applications from non -profit agencies and makes funding recommendations to the Haller Foundation Board of Directors. In 2007, the Haller Foundation distributed $310,610 to 47 local agencies in the following categories: Education based programs $70,387 Basic Needs -$80,823 Medical Access Support- $14,000 Families, Children, Individuals -$512,400 Capital Projects -$40,000 United Way of Clallam County Annual Campaign $13,000 United Way of Clallam County P.O. Box 937 Port Angeles, WA 98362 (3 457 30 11 www.unitedwayclallam.org 2007 Board Officers Tricia Gormley, President Sue Ellen Riesau, Vice President Steve Tharinger, Treasurer 2007/2008 Board Members *Denotes 2008 member Simon Barnhart* Brian Betts* Don Bradley* Colleen Carey* Jerry Clarke Pat Deja Karen Delano* Lisa Divelbiss Dick Ecker* Sara Gagnon* Tricia Gormley* Pam Hawney* Pat Johansen* Jacqueline Kaseler* Sheryl Lowe* Jenna Moore* Jennifer Peterson* Captain Scott Pollock* Rebecca Redshaw* Sue Ellen Riesau* Norm Schaaf Judy Sensintaffar John Sherrett John Skow* Tina Smith O'Hara* Pat Soderlind* Tony Steadman Steve Tharinger* Betsi Thompson Rod Weekes* Jamye Wisecup* Karen Rogers 2007 Campaign Chair Gary Sue Cohn 2008 Campaign Chairs Staff Associates Jody Moss Executive Director Nola Grier Internal Operations Manager Sheila Everett Administrative Assistant Russ Bonham Resource Development Manager Jim Hallett, CFP, ChFC, CLU, CDP, RFC Financial Advisor Ruth Marcus Graphic Design The Community Way... The United Way More Than Fifty Years of Caring United Way July 2008 of Clallam County Post Office Box 937 Dear Community Leader: Port Angeles, WA 98362 Tel (360) 457 -3011 Fax (360) 457 -0529 The United Way of Clallam County Board of Directors is pleased to issue this 2007Nww un tedwayciauam org annual report. We hope you enjoy seeing how your contributions to United Way are helping this year in our community. United Way of Clallam County works to identify the most pressing needs in our communities, to mobilize the caring power of those communities to work on permanent solutions and ultimately to improve people's lives. This report highlights activities and accomplishments which enable United Way to meet our goals through our Community Impact initiatives, our annual fundraising campaign, funds distribution to agencies, and the Clallam Community Foundation. This work is leveraged with our partnerships with Clallam County, the city of Port Angeles and Sequim and several community groups including the CARE Partnership, the Clallam County Homeless Task Force and the Olympic Peninsula Early Learning Coalition. Needs in our community continue to grow, especially with the increasing cost of energy, gas and food. To help us identify how we can make the greatest difference, United Way will be launching the Listening to Community VOICES project in 2008 through 2009. We will be engaging community members all across our county and from all walks of life to learn the answers to important questions regarding people's dreams, goals and hopes. To participate or volunteer with the VOICES project, please contact the United Way at 360 457 -3011. This year's theme, Live United, means everyone working together to build a better, stronger community. On behalf of the board and staff, I extend our heartfelt thanks for your support of the community through United Way of Clallam County. We appreciate the important role you play in making Clallam County a better place for all of us to live, work, raise a family and retire. We invite you to help us advance the common good by continuing your commitment and being actively involved with United Way in the coming year. Best Regards, Sue Ellen Riesau, 'r: ident United Way of Clal am County OUR MISSION To strengthen our community by helping people to live safe, healthy, and productive fives. THIS CONTRACT is entered into this CONTRACT -1- ay of March, 2008, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services." 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to allocate, administer, and distribute such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding local human services, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of allocations by the City Council; C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides and sound fiscal policy; E. Maintain separate accounting and auditable fiscal records for City funds; F. Provide a year -end report to City regarding provision of services; and G. Monitor use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. This agreement shall be in effect for all services performed by United Way that arise from or relate with the City's 2008 budget. 3. Comnensation and Method of Payment. A. The City shall compensate United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City- funded human services. 4. Recordkeenina and Renortim United Way will provide quarterly financial reports reflecting activities funded with City appropriations and semi annual reports showing the success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract or Subcontract thereof. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until it has given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall 2 give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. C. The rights stated above are in addition to and not in lieu of all other rights and remedies which State law offers for breach or default. 7. Non Discrimination. United Way shall conduct its business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Independent Contractor. The relation created by this Contract is that of independent contracting entities. United Way is not an agent of the City. United Way, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. United Way shall control and direct the performance of the details of the services to be provided. If money for human services is distributed under this Agreement to another agency, that other agency shall be an independent contractor and not an agent of the City. 9. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. -3- ATTEST: IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES By: dos-w' Gary Braun Mayor Becky J. Up n Cle APP I VED AS TO FORM: William E. Bloor, City Attorney UNITED WAY ,,1/' Title: Execu Director 1 ATTEST: G \Legal_ Backup \AGREEMENTS &CONTRACTS\2008 Agmts &Contracts \UmtedWayContract 030408 wpd Title: a w•.Y 1) /a-ss r54 -4 Agency /Program Boys and Girls Club Health and Human Services Program Care Net of Clallam County Earn While You Learn Program (Teaches Parents about Early Childhood Development Concerned Citizens Reunites families with children in foster care Family Planning Youth Education Program (teaches life /social skills and increases awareness of risky behaviors) First Step Family Support Center Drop -In Center (for parent support) First United Methodist Church' Friendship Dinner Protect Healthy Families Core Services Children youth support groups, Prevention Education, Cnsls Intervention Emergency Shelter Parenting Skills classes 2006 Alloc. $10,000 2006 1 2007 1 2008 AIIoC. 1 Alloc. I Request $1 I I I 1 $17,950 $18,000 $2,500 $10,000 $12,000 $13,000 $18,000 United Way of Clallam County 2008 City of Port Angeles Human Services Funding 55,000 $10,000 $5,000 Purchase food for daily meals and snacks, art end recreation supplies Pay for gas and vehicle maint for transporting members to Club after school Helps kids access the programs offered in Port Angeles I I 87,000 I I I $3,000 $6,860 2008 1 Recomm. 1 Allot. Use of funding $0 For young families weekly classes on childcare, parenting issues, child development, household finance As incentive to attend, families receive car seats, baby supply items Supports and nurtures families $0 Trained staff supervise visits of foster care kids with their own families necessary for final reconciliation with parents or grandparents this would cover insurance, cost of parent's missed visits, mileage costs, etc 510,000 Fund a health educator who will facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program Also distribution of info and resources 514,000 I $14,000 513,000 516,900 $13,000 Funds a staffer for drop -in center 5 afternoons/wk Gives help, resources, referrals, mist assistance to low income parents with children age 0 -5 years (diapers, clothes, formula, etc) 53,000 Purchase food and maintain community kitchen and dining /social hall Funds would provide for expanding free meal service to another day per week (weekend) for those in need Also funds warm hats, gloves, socks 513,000 Prevention education, shelter, support groups, counseling for victims of domestic violence, crisis intervention for youth, parenting skills classes, case management, legal advocacy Funds cover salaries, taxes, benefits of staff 1 Outcomes Youth are safe and in positive activities after school and in summer Nutritious meals and homework assistance Self esteem, personal values, and conflict resolution improves- youth develop character and leadership skills Children more capable of learning, do better academically, avoid risky behaviors New parents learn how to cope, positive parenting skills, and how to meet the needs of their young children Encourages parent -child relationship, helps families improve parenting skills goal is to retum foster kids to their families and get them out of the foster system Increased knowledge of teen pregnancy and STDs, reduced number of unplanned pregnancies STDs, reduction in risky behavior, improved decision making Emphasis on prevention of pregnancies and unhealthy life choices by youth Families' support systems improved, people access needed resources and basic need items, children have positive stimulating environments to play in Overall, families get the help they need (legal, counseling, employment, etc) Participants learn esteem building skills, substance abuse prevention skills, coping skills Youth learn personal safety education, crisis intervention when necessary Families are sheltered Emphasis on prevention, putting an end to the cycle of domestic violence, sexual assault, and child abuse 1 Served Program This program I Budget P. A. for city P.A. I I 1 205 in city $273,833 20 unincorp 750 27 in city $40,743 29 unincorp 6859 contacts 477 $9,500 $11,667 Better health and nutrition for needy individuals 350 in city $6,860 and families with young children who need hot 200 unincorp meals meets basic nutritional needs of low income citizens Census increasing up 10% in 2007 1885 in city 130 unincorp Program Budget for Agency 5304,258 $14,250 5105,630 I I I I $12,000 512,000 $16,900 $6,860 $292,175 $427,490 I I I Agency /Program Lutheran Comm. Services (Parent Line) Mount Angeles View Family 1 Resident Center activities Family night, Dads support groups "Stay and Play" child groups Parenting and computer classes Financial Literacy info Olympic Community Action 1) Dental Care Access 2) Adult Day Care (dementia seniors) and caretaker respite Peninsula Community Mental Health Respite Services Adventure Bound Summer Program for kids with social behavioral problems (six week summer program) Parenting Matters Foundation I Parenting Newsletters to all Port Angeles School District parents Peninsula Dispute Resolution Ctr.I Parenting Plans (mediation) for low income parents United Way of ClaIlam County 2008 City of Port Angeles Human Services Funding 2005 1 2006 1 2007 1 2008 1 2008 1 Use of funding Alloc. 1 Alloc. 1 Ailoc. 1 Request I Recomm 1 I 1 Alloc. 1 1 f I $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $9,500 $20,000 $9,500 Subsidizes assistance to low income people for dental care and prescription assistance Flounde treatments to Head Start kids and dental sealants for 2nd graders Adult day care, respite care for families who care for elderly family members with dementia $10,000 $10,000 $9,500 $20,000 $9,500 Funds 10 non Medicaid eligible PA kids with social/behavior problems (below 200% poverty level) to attend therapeutic recreational summer program Includes cost of food, transportation I I I f $21,870 SO Produce and distribute monthly parenting newsletters to PA parents of kids grade K -12 Gives tips on teaching responsibility, health and nutrition, open communication, etc Also informs parents of local resources Help parental involvement in child's schooling Funds staff time (one 0 5 FTE), supplies, educational materials, resident incentives, and food for parenting classes Provides support services to families living at Mt Angeles View public housing medical, legal, financial literacy, transportation, education, and Jobs $7,000 $7,000 $7,000 810,000 $7,000 Funds staff and overhead to provide state mandated Parenting Plans with mediation that reduces family and child stress, resolves conflict, deals with underlying family issues that affect the whole family I I I I I I I Better access to dental care and prophylaxis for 1091 in city $157,486 low income families and kids Serves uninsured 283 unincorp and underinsured Collaboration with local doctors, dentists, VIMO free clinic, OMC For seniors with dementia, safe and affordable day care allows critical respite for family caregivers Page 2 of 3 Outcomes 1 Served 1 Program 1 1 This program I Budget 1 I P. A. I for city P.A i I I l Teach prevention strategies to reduce violence, 950 in city $20,957 child abuse and neglect, chemical dependency, so families will be good community members and leam to be more stable, independent Teaches home management skills I I I I I I Increased parent 1 child bonding, 5,070 communication Encourage healthy lifestyles PA School for kids Promotes importance of early reading Distnct families skills Teach social skills to kids Good parent skills are critical to the success of our children, helps prevent violence, problem behaviors, drug use, school truancy Prevents abuse and neglect of kids with behavioral disorders by providing needed respite to familes during vacation times Decreases angry and violent behaviors in participating youth teaches problem solving techniques Increased access to Justice, better understanding of how to parent separately with positive communication to kids and reduced stress for all Keeps kids out of the middle of disputes, thus happier and can do better in school, activities, etc Parents can use PDRC for follow -up sessions rather than allowing conflicts to escalate 55 in city 10 unincorp 81 in city 9 unincorp $21,870 $112,165 $6,966 Program Budget for Agency $20,957 $511,000 $21,870 $132,559 $9,374 (Agency /Program Pro Bono Lawyers Legal Assistance (Civil) for Low Income Individuals Serenity House Childcare Center at the Commons Volunteers In Medicine of the Olympics Clinic (VIMO) Free Medical Clinic for uninsured and underinsured citizens YMCA of Clallam County Teen Programs Y House, Saturday Night Live (both for at risk youth) Program Totals {United Way Administration 2% ITotal from the City Special Needs Advocacy Parents (SNAP) Classes and programs for developmentally disabled people I I St. Andrews Place Assisted Living Supplements Operating Funds 2006 1 2006 1 2007 1 2008 2008 1 AIIoc. 1 AIIoc. 1 AIIoc I Request I Recomm. 1 1 1 1 AIIoc. I 1 1 $3,000 $3,000 $3,000 $3,900 83,000 f 8124,950 1 $124,460 I 8122,000 $2,550 I $2,540 I $2,500 $127,500 I $127,000 I $124,500 United Way of Clallam County 2008 City of Port Angeles Human Services Funding 8239,030 I 8122,000 Funds used for general office overhead phone and increased rent) Keeps office open and provides client access to legal aid, legal clinics, court forms, advocate Muth of their business is conducted by phone, and client referrals from Seattle NJP office by fax $18,000 $10,000 $9,000 $10,000 89,000 Childcare, preschool, nutrition, and afterschool program for 84 children of 61 homeless and at- risk families at the Commons, in west P A Funds supplies, activities, nutrition, field trips, etc $2,460 $3,000 810,000 83,000 Funds support services for people with developmental disabilities educational classes recreational activities 3 x weekly (life skills, hand on arts science, peer support groups) These activities allow respite for families and caregivers I I I 810,000 Subsidizes cost of housing /services for greatly increased census of Medicaid residents (provides home, food, health monitoring, quality of life programs for low income seniors and disabled adult residents) I I I $5,000 $8,000 810,000 $8,000 Purchase prescription drugs for clinic dispensary and patient Rx's, misc supplies for patients and volunteers, labs and X-rays not covered by OMC allowance More Rx psych meds needed this year Also, salary of paid part time clinic director Use of funding $25,000 $25,000 $19,000 $40,000 $19,000 Y -House totally dependent on donations no fees charged for teen social, academic, rec activities (supervised) and equipment Sat Night Live would subsidize $2 fee for middle school kids' safe haven rec activities $2,500 8124,500 1 I I Children receive high quality child care, adult family members able to seek /maintain employment, housing, treatment Helps families break out of poverty, nurtures and encourages kids of homeless/at risk families Outcomes 1 Served 1 Program 1 Program 1 This program' Budget 1 Budget I P. A. I for city PA I for Agency I I I Low income clients get knowledge and skills to 962 $20,741 $28,524 obtain equal access in court Results in better safety (protection orders), kids' welfare (parent plans), living conditions (tenants rights) Clients get timely and accurate legal advice Participants learn social and independent living 40 skills to maximize levels of independence, and make friends, increase confidence, produce and sell products, leam lob skills, etc Families receive much needed respite Improved health, safety, quality of life for low 44 Medicaid $1,332,381 $1,332,382 income seniors and disabled adults on residents Medicaid Residents can age with grace and dignity, needs are met, healthier life style avoids nursing home care Patients receive needed meds and timely care, thus won't resort to E R treatment or develop worsening conditions Helps patients meet out of pocket costs of care provides access to basic health care Patients avoid medical crisis, return to work 1 I I 58 in city $127,020 $183,960 26 unincorp 618 in city 486 unincorp $10,000 $87,143 Teens get positive, safe haven and mentoring, 560 in city $63,400 recreation, social skills They gain leadership 100 unincorp and self esteem, develop skills and sense of civic responsibility Get fun and enrichment activities art, cooking, fitness), reduce smoking and drug use $10,000 $187,485 $79,400 82,606,9071 $3,404,899 W A S H I N G T O N U.S.A. City Clerk's Office March 24, 2008 Jody Moss Executive Director United Way of Clallam County 102V2 E. 1st Street Port Angeles, WA 98362 Re: 2008 Contract for Administration of City's Human Services Funds Dear Jody, As you know, at its meeting of March 18, 2008, the City Council approved the contract with United Way for the administration of the City's 2008 Human Services funds. Attached for signature are two copies of the contract. Once signed, please retain one copy for your files and return one fully executed copy to my attention. As in the past, quarterly invoices can be submitted to me, and I'll expedite payment with the Accounting Department. Thank you, and please feel free to contact me if I can be of any further assistance. Sincerely yours, Becky J. Upton, CMC City Clerk/Management Assistant Enclosures ORT ANGELES Phone: 360- 417 -4634 Fax: 360 -417 -4609 Website: www.cityofpa.us Email: cityclerk @cityofpa.us 321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362 -0217 PART NGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: March 18, 2008 To: CITY COUNCIL FROM: BECKY J. UPTON, CITY CLERK SUBJECT: REPORT FROM UNITED WAY ON 2007 HUMAN SERVICES FUNDING AND RECOMMENDATION /CONTRACT FOR 2008 Summary: United Way is prepared to submit its year -end report on the City's 2007 Human Services funds. In addition, Jody Moss, United Way Executive Director, will submit the 2008 contract and funding recommendations. Recommendation: Receive the 2007 year -end report and funding recommendations for 2008 and authorize the Mayor to sign the contract with United Way for administration of the City's 2008 Human Services funds. Background Analysis: For a number of years, the City has contracted with United Way to administer the City's Human Services funds. Similar to previous agreements, United Way will use 2% of the funds as reimbursement for administrative costs. For 2008, the level of Human Services funding is set at $124,500. The recommended allocations total $122,000, plus $2,500 (2% for administrative costs), for a total contract amount of $124,500. Attachment: 2008 Contract with Recommended Allocations 4,r.a More Than Fifty Years of Caring March 4, 2008 Becky Upton, City Clerk City of Port Angeles Re: Spreadsheet Exhibit for United Way Contract 2008 Local Government Funding Recommendations Dear Becky, Enclosed is the spreadsheet showing funding recommendations by the United Way Funds Distribution Committee for 2008 Human Services funding by the City of Port Angeles. Please complete the contract and mail it to our office. It is our understanding that we will sign the contract after the funding recommendations are presented to the PA City Council and approved (or revised by the Council). The City Manager's office has scheduled this on the Council's agenda for March 18, 2008. Sincerely, eila Evere Administrat Assistant United Way of Clallam County Enclosure: 2008 City of Port Angeles funding recommendations United Way OUR MISSION To strengthen our community by helping people to live safe, healthy, and productive lives. AI United Way of Clallam County Post Office Box 937 Port Angeles, WA 98362 Tel (360) 457 -3011 Fax (360) 457 -0529 www unitedwayclallam org UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice July 23, 2009 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2009 Human Services Funding Q2 Q2 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! Total Due $15,625.00 Doi- 1390 -5lq -4471 F 11A5& 1 .94i1 -0 4 1 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $15,312.50 $312.50 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 14, 2009 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2009 Human Services Funding Q1 Q4 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! FtbcRQ7 q 1 1 2 0 9 Total Due Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $15,312.50 $312.50 $15,625.00 .4 United Way of Clallam County 2009 City of Port Angeles Funding Agency /Program Boys Girls Clubs of the Olympic Peninsula Snacks, class supplies, transportation Clallam County Family YMCA Youth Programming Family Planning of Clallam County Youth Education Program First Step Family Support Center Drop -In Center First United Methodist Church Friendship Dinner $1,500 375.00 375.00 375 00 375.00 Healthy Families of Clallam County Core Services Lutheran Community Services Support Services for Mt Angeles View families Olympic Community Action Programs Dental Care Access and Adult Day Care Peninsula Community Mental Health Center Respite Care for Families with Children Peninsula Dispute Resolution Center Parenting Plan Mediation Serenity House of Clallam County Childcare at Family Village City of PA Allocation Q1 Q2 Q3 Q4 $4,000 1,000.00 1,000.00 1,000.00 1,000.00 $8,250 2,062.50 2,062.50 2,062.50 2,062.50 $4,000 1,000.00 1,000.00 1,000.00 1,000.00 $5,000 1,250 00 1,250.00 1,250.00 1,250.00 $5,000 1,250.00 1,250.00 1,250.00 1,250.00 $5,000 1,250.00 1,250.00 1,250.00 1,250.00 $6,000 1,500.00 1,500.00 1,500.00 1,500.00 $5,000 1,250.00 1,250.00 1,250.00 1,250.00 $4,000 1,000.00 1,000.00 1,000.00 1,000.00 $5,000 1,250.00 1,250.00 1,250.00 1,250.00 Special Needs Advocacy Parents Services for Developmentally Delayed $1,500 375.00 375.00 375.00 375.00 Volunteers in Medicine Clinic Free clinic for under- and un- insured $7,000 1,750.00 1,750.00 1,750.00 1,750.00 Program Totals $61,250 15,312.50 15,312.50 15,312.50 15,312.50 United Way Administration 2% $1,250 312.50 312.50 312.50 312.50 Total $62,500 15,625.00 15,625.00 15,625.00 15,625.00 CONTRACT THIS CONTRACT is entered into this rAy of March, 2009, between the City of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam County, Washington, hereinafter referred to as "United Way REPRESENTATIONS 1. As a code city operating under Title 35A RCW, the City of Port Angeles has the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local social, recreational, and educational services, hereinafter referred to as "human services." 2. It is in the public interest for City funds to be expended for human services. 3. United Way is willing and able to administer such human services on the City's behalf. AGREEMENTS NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Scone of Services. United Way shall provide the following services: A. Annually identify local human service priorities with input and direction from the City Council; B. Establish a process for receipt and review of requests to the City for funding local human services, which process shall include the participation of a City Council member on the United Way admissions and fund distribution committee and final approval of allocations by the City Council; C. Analyze proposals received and develop recommendations for allocation of the City's annual human services budget appropriation; D. Ensure the distribution of funds as set forth in the attached Exhibit A in accordance with City policy, legal guides, and sound fiscal policy; -1- E. Maintain separate accounting and auditable fiscal records for City funds; F. Provide a year -end report to City regarding provision of services; and G. Monitor use of funds to assure that terms are carried out and desired outcomes achieved. 2. Duration of Contract. This agreement shall be in effect for all services performed by United Way that arise from or relate to the City's 2009 budget. 3. Comnensation and Method of Payment. A. The City shall compensate United Way for the services rendered as specified in Section 1 of this Contract at the rate of two percent of the funds distributed. B. The funds shall be transferred from the City to United Way on a quarterly basis and shall be distributed by United Way to the recipient programs on a quarterly basis. Any accrued interest shall be retained by United Way for subsequent distribution to City funded human services. 4. Recordkeening and Renortine. United Way will provide quarterly financial reports reflecting activities funded with City appropriations and semi annual reports showing the success in meeting established objectives. Each quarterly report will be due within sixty (60) days of the end of the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports. 5. Hold Harmless and Indemnification. United Way shall protect, defend, indemnify and save the City harmless from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials or supplies in connection with the performance of this Contract. 6. Breach. A. In the event of either party's material breach of the terms or conditions of this Contract, the non breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until it has given written notice of such material breach to the breaching party and -2- ten days have passed since the receipt of such notice. B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. C. The rights stated above are in addition to and not in lieu of all other rights and remedies which State law offers for breach or default. 7. Non Discrimination. United Way shall perform its obligations under this Contract in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: A. United Way shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. United Way shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 8. Independent Contractor. The relationship created by this Contract is that of independent contracting entities. United Way is not an agent of the City. United Way, as an independent contractor, has the authority to control and direct performance of the details of the services to be provided. If money for human services is distributed under this Agreement to another agency, that other agency shall be an independent contractor and not an agent of the City. 3 9. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES By: Gary Br 'n, Mayor ATTEST: ti Becky J. U Vity Cler APPROVED AS TO FORM: William E. Bloor, City Attorney G \Legal_ Backup \AGREEMENTS &CONTRACTS\2009 Agrmts &Contracts \United Way 032309 wpd UNITED WAY ATTEST: Title: By: '.Zitl Exutive Director United Way of Clallam County March 3, 2009 United Way lb" The committee made the following recommendations: THE UNITED WAY OF CLALLAM COUNTY P.O. BOX 937 PORT ANGELES, WA 98362 360 457 -3011 info(a,,unitedwavclallam.ora www.unitedwavclallam.oru To: Port Angeles City Council Members Kent Myers, City Manager From: Jody Moss, Executive Director, United Way of Clallam County Re: Port Angeles Health Humans Service Funding for 2009 The United Way of Clallam County's fund distribution committee met February 19, 2009 with representatives from the cities of Port Angeles and Sequim and from Clallam County for the purpose of reviewing applications for local government funding. For Port Angeles funding, there were 16 applications totaling $169,450. Budgeted funding for 2009 totals $62,500. Council member Don Perry reviewed the applications and helped with recommendations. The current criteria are for programs addressing health and human service needs. There was a focus to look at prevention programs, services for youth and for seniors, as well as a desire to meet basic needs of Port Angeles' most vulnerable community members. The recommendation process was especially difficult this year due to the decreased funding available for 2009. Attached is the funding recommendation spreadsheet. Boys Girls Club $4,000 Family Planning $4,000 First Step $5,000 Friendship Dinners at Methodist Church 1,500 Healthy Families $5,000 Lutheran Community Services /Parent Line $5,000 Olympic Community Action Programs 6,000 Peninsula Community Mental Health Center 5,000 Peninsula Dispute Resolution Center 4,000 Serenity House 5,000 Special Needs Advocacy Parents 1,500 Volunteers in Medicine of the Olympics 7,000 YMCA $8.250 Sub -total $61,250 United Way administrative charge (2 81.250 TOTAL $62,500 We must have final decisions with a signed contract from the City of Port Angeles no later than March 31. 2009. The grants, once approved, will be paid to agencies in two parts half upon notification of the award and the second half in September and upon receipt of the agencies' mid -year reports. Thank you for allowing United Way to be part of this allocation process. Again, once the awards have been approved by the Council, I will notify the agencies of your final funding decisions and will arrange a media release regarding these awards. Exhibit "A" Agency /Program 1 Big Brothers Big Sisters of Puget Sound One to One mentonng program 2 Boys and Girls Club Health and Human Services Program at Port Angeles Club 3 Family Planning Youth Education Program (teaches life /social skills and increases awareness of risky behaviors) 4 First Step Family Support Center Drop -In Center (for parent support) 5 First United Methodist Church Friendship Dinner Project 6 Healthy Families Core Services Children youth support groups, Prevention Education, Crisis Intervention Emergency Shelter Parenting Skills classes 2006 Alloc. 2007 2008 Alloc Alloc United Way of Clallam County 2009 City of Port Angeles Human Services Funding 2009 Request 2009 Final Allocation $5,000 so Use of funding Recruitment, screening, and enrollment of 20 mentors for local at -risk youth school based program for grades 1 8 (MOUs with Roosevelt and Dry Creek Elementarys) Bigs meet with their tittles one hour weekly at school $5,000 $5,000 $10,000 $4,000 Purchase food for daily meals and snacks, art and recreation supplies, transportation Pay for gas and vehicle maint for transporting members to Club after school Helps kids access the programs offered in Port Angeles $10,000 $10,000 $10,000 $10,000 $4,000 Fund a health educator who will facilitate weekly support group session in the schools and at youth agencies, provide high school classroom education and facilitate the Baby Think It Over program Also distribution of info and resources Offered at Dream Center and middle, high schools $14,000 $13,000 $13,000 $7,950 $5,000 Funds a staffer for drop -in center two afternoons per week Gives help, resources, referrals, misc assistance to low income parents with children age 0 -5 years (diapers, clothes, formula, etc) This request is a drop from 2008 funding for 4 days per week, due to decreased funds available from P A in 2009 $3,000 $3,000 $7,500 $1,500 Purchase food and maintain community kitchen and dining /social hall For 2009, increase in fees charged by church to use kitchen and social hall by $7500 annually Funds would allow weekly Friday night meals to continue, or else will drop to 1 -2x monthly $18,000 $13,000 $13,000 $18,000 $5,000 Prevention education, shelter, support groups, counseling for victims of domestic violence, crisis intervention for youth, parenting skills classes, case management, legal advocacy Funds cover salaries, taxes, benefits of staff Page 1 of 3 Outcomes Mentors for all children in need, as measured by demographics Long term, high quality matches to achieve better self confidence, education, and community connections for kids mentonng reduces substance abuse, violence, truancy, Youth are safe and in positive activities after school and in summer Nutritious meals and homework assistance Self esteem, personal values, and conflict resolution improves- youth develop character and leadership skills Increased knowledge of teen pregnancy and STDs, reduced number of unplanned pregnancies STDs, reduction in risky behavior, improved decision making Emphasis on prevention of unplanned pregnancies and unhealthy life choices by youth Served This program P A 20 in city 225 in city Program Budget for city P A $34,306 5,500 in city $10,000 Families' support systems improved, people 2,600 visits $7,950 access needed resources and basic need items, children have positive stimulating environments to play in Overall, families get the help they need (legal, counseling, family literacy, employment, etc) Better health and nutrition for needy individuals, 7200 in city $10,440 seniors, and families with young children who 400 unincorp need hot meals meets basic nutritional needs of low income citizens Census increasing up 10% in 2008 Trying to keep up with increasing demand in rough economic times Participants learn esteem building skills, 1971 in city $175,692 substance abuse prevention skills, coping skills 136 unincorp Youth learn personal safety education, cnsis intervention when necessary Families are sheltered Emphasis on prevention, putting an end to the cycle of domestic violence, sexual assault, and child abuse Program Budget for Agency $4,195,000 $317,775 $1,059,250 $643,349 $680,735 $11,600 $248,963 Agency /Program 7 Lutheran Comm Services (Parent Line) Mount Angeles View Family Resident Center activities Family night, Dads support groups "Stay and Play" child groups Parenting and computer classes Financial Literacy info 8 Olympic Community Action 1) Oral Health Care Access 2) Adult Day Care (dementia seniors) and caretaker respite 9 Parenting Matters Foundation Parenting Education in Port Angeles 10 Peninsula Community Mental Health Respite Services Adventure Bound Summer Program for kids with social behavioral problems (six week summer program) 11 Peninsula Dispute Resolution Ctr Parenting Plans (mediation) for low income parents 2006 2007 2008 Alloc Alloc. Alloc United Way of ClaIlam County 2009 City of Port Angeles Human Services Funding 2009 Request 2009 Final Allocation Use of funding $10,000 $10,000 $10,000 $10,000 $5,000 Funds staff time (partial), supplies, resources and educational materials for financial literacy, home ownership, parenting, and life skills classes Provides support services to families living at Mt Angeles View public housing $10,000 $9,500 $9,500 $15,000 $6,000 Subsidizes assistance to low income people for dental care and prescription assistance (sliding fee) Flouride treatments to Head Start kids and dental sealants for 2nd graders Adult day care, respite care for families who care for elderly family members with dementia Fills gap that other funding source don't fill $12,000 $0 First Teacher newsletters, developmental cards, and classes for Port Angeles parents An extension of the First Teacher Progam used in Sequim for over 16 years Will teach prevention of problems antisocial behavior, lack of school readiness, etc) $10,000 $9,500 $9,500 $20,000 $5,000 Funds non Medicaid eligible PA kids with social behavior problems (below 200% poverty level) to attend therapeutic recreational summer program Includes cost of food, transportation, staff, etc Uses challenge course at Peninsula College $7,000 $7,000 $7,000 $12,000 $4,000 Funds staff and overhead to provide state- mandated Parenting Plans with mediation that reduces family and child stress, resolves conflict, deals with underlying family issues that affect the whole family Usually two or three sessions are needed to arrive at each final Plan Page 2 of 3 Outcomes Teach prevention strategies to reduce violence, 687 in city $16,250 child abuse and neglect, chemical dependency, 369 unincorp so families will be good community members and learn to be more stable, independent Parents access higher education, becme more self sufficient Teaches home management skills Parenting skills benefit kids Better access to dental care and prophylaxis for low income families and kids Serves uninsured and underinsured Collaboration with local doctors, dentists, VIMO free clinic, OMC For seniors with dementia, safe and affordable day care allows critical respite for family caregivers Parents have better understanding of health, 2471 in city $12,000 nutrition, and safety issues, learn to cope with stress, help kids be ready for school, understand importance of early literacy Results in increased bonding between parents kids, decreased child neglect abuse, better knowledge of resources available helps kids stay and succeed in school Prevents abuse and neglect of kids with behavioral disorders by providing needed respite to familes during vacation times Decreases angry and violent behaviors in participating youth teaches problem solving techniques, social skills, better self confidence Increased access to justice, better understanding of how to parent separately with positive communication to kids and reduced stress for all Keeps kids out of the middle of disputes, thus happier and can do better in school, activities, etc Parents can use PDRC for follow -up sessions rather than allowing conflicts to escalate Overall, gives a better outcome for kids due to less conflict, better communication in families Served Program This program Budget I P A for city P A 969 in city 15 unincorp $371,588 61 in city $46,074 11 unincorp 142 in city $12,000 Program Budget for Agency $25,000 $589,578 $15,678 $54,382 $123,246 Agency /Program 12 Pro Bono Lawyers Legal Assistance (Civil) for Low Income Individuals Community Office Overhead 1 113 Serenity House Childcare Center at the Commons (serves homeless or at -risk families) 14 Special Needs Advocacy Parents (SNAP) Classes and programs for $2,460 developmentally disabled people 15 Volunteers in Medicine of the Olympics Clinic (VIMO) Free Medical Clinic for uninsured and underinsured citizens 16 YMCA of Clallam County Youth Teen Programs Total from the City 2006 2007 2008 2009 2009 Alloc. Alloc Alloc Request Final Allocation $3,000 $3,000 $3,000 $3,000 $0 United Way of Clallam County 2009 City of Port Angeles Human Services Funding Use of funding Funds used for general office overhead phone, rent, staff) Keeps office open and provides client access to legal aid, legal clinics, court forms, advocate Funds help meet increasing client demands (many unemployed are newly seeking legal services) $10,000 $9,000 $9,000 $6,000 $5,000 Direct basic need services for children Childcare, child advocacy, family case management, healthy nutrition, preschool and afterschool program for 84 children of 58 homeless and at -risk families at the Commons, in west P A $3,000 $3,000 $5,000 $1,500 Funds support services for people with developmental disabilities educational classes recreational activities 4 x weekly (life skills, hand on arts science, peer- support groups) These activities allow respite for families and caregivers $5,000 $8,000 $8,000 $10,000 $7,000 Patient supplies and services prescriptions, on site Rx formulary, subsidizes labs and X -rays, plus general facility operations (paid part time staff) Funds provide critical subsidy of OMC allowance 525,000 $19,000 $19,000 $18,000 $8,250 Subsidizes preventative yourth programs for low income families childcare /day camp, summer and outdoor programs, youth sports arts, teens Funds staff supplies, etc Program Totals $124,460 $122,000 $122,000 $169,450 561,250 United Way Administration 2% 52,540 $2,500 $2,500 $1,250 $127,000 $124,500 $124,500 $62,500 Page 3 of 3 Outcomes Low income clients get knowledge and skills to obtain equal access in court Results in better safety (protection orders), kids' welfare (parent plans), living conditions (tenants rights) Clients get timely and accurate legal advice Children receive high quality child care, adult family members able to seek /maintain employment, housing, treatment Kids learn social, study, behavioral skills Helps families break out of poverty, nurtures and encourages kids of homeless /at risk families Patients receive needed meds and timely care, 455 in city $101,920 thus won't resort to E R treatment or develop 373 unincorp worsening conditions Helps patients meet out of pocket costs of care provides access to basic health care, plus chronic disease clinics Participants learn social and independent living 42 in city 544,949 skills to maximize levels of independence, and make friends, increase confidence, produce and sell products, learn lob skills, etc Families receive much needed respite Kids develop skills, confidence, character and core values, make friends, get learning activities get the appropriate affirmation and support they need to better meet their potential as individuals and members of the community 1 Served Program This program Budget P A for city P A 2,029 82 in city 2 unincorp 3400 in city 500 unincorp $28,406 $158,144 Program Budget for Agency $38,388 $162,000 $78,132 $223,950 $845,000 $1,338,290 $2,192,494 $9,487,541 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360 457 -3011 Invoice January 5, 2009 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 1 2008 Human Services Funding Q4 Q4 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! c OD8 001- 1 5go 5,9- <,IQ7I 1 -7 Q Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $30,500.00 $625.00 Total Due $31,125.00 UNITED WAY OF CLALLAM COUNTY P.O. Box 937 Port Angeles, WA 98362 -0161 360- 457 -3011 Invoice April 11, 2008 Bill To: Becky Upton City of Port Angeles PO Box 1150 Port Angeles WA 98362 2008 Human Services Funding Q1 Q1 Admin Fee Description Amount Pay to United Way of Clallam County Thank you! F I aqD02_ 4 /4 Tax ID 91- 0714632 No goods or services are given in exchange for this contribution. Thank you for your support! United Way $30,500.00 $625.00 Total Due $31,125.00 aap