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HomeMy WebLinkAbout4.226 Original ContractORTANGELES W A S H I N G T O N U.S.A. July 11, 2005 FINANCE DEPARTMENT Jay D. Bennett Diversified Resources 3430 Hwy. 101 East Port Angeles WA 98362 Dear Jay: In follow up to our conversation of last week, the City of Port Angeles is willing to have its contract with Diversified Resources, for mailroom/copy center services, transferred to another agency. It is our understanding that the contract will be transferred as is, and any necessary or desired changes will be negotiated following the transfer. Thank you. Sincerely, Carol A. Hagar Administrative Assistant 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362-0217 PHONE 360- 417-4600 FAX: 360- 417 -4609 TTY 360- 417-4645 E -MAIL FINANCE@CI.PORT- ANGELES WA US Julyl, 2005 City of Port Angeles 321 E. 5th Port Angeles, WA 98362 Attention: Carol Haggar Dear Ms. Haggar; DIVERSIFIED RE SOURCE S Uniting Public Resources and Private Enterprise As previously identified to you, Diversified Resources is discontinuing offering the New Broom Janitorial Service. We have agreed to Clallam County's request that we continue the program with participants until July 31, 2005. Clallam County is in the process of interviewing possible organization's that may be interested in offering a Group Supported Program. Diversified has met with a local organization that has expressed an interest in continuing New Broom, as their offering. It .is my.understanding'that our agreement clearly states that the Contract for services "transferable upon written authorization by your company This letter is intended to ask your company's willingness to transfer Diversified Resources' (New Broom) contract for janitorial service to another agency, if one is available. I would appreciate written notification of your company's interest in this opportunity. Please contact me at 452 -9789 for answers to your questions relative to this matter. We will continue to provide you with current information as it becomes available. Thank you for your prompt attention to this matter. Ja'cT D. Bennett Diversified Resources )9 Pc: Brett White Executive Director Dan Pottiger- Board President Anissa Hayter New Broom Coordinator 3430 Highway 101 East, Port Angeles, WA 98362 Phone (360) 452 -9789 Fax (360) 452 -9700 www.diversified- resources org June 22, 2005 Copy Center PO Box 1150 Port Angeles, WA 98362 Attention: Carol Hagar Dear Ms. Hagar: 4 4)- DIVERSIFIED RE S O U RC E S Uniting Public Resources and Private Enterprise Pursuant to our contract, this letter is intended to serve notice that Diversified Resources will no longer be offering Group Supported Employment programs effective 30 days hence. As a consequence, both our New Broom janitorial program and copy center services will no longer be operated by Diversified Resources beginning on or about July 22, 2005. We are currently discussing the prospect of transferring the entire operation to another disability service provider agency, which we hope will meet with both your needs and the needs of our constituents employees. We are committed to making the transition for your business as smooth as possible and will contact you with up -to -date information the moment it becomes available. On behalf of the Board of Directors and staff, thank you for your support of New Broom and Diversified Resources. Brett A. White Executive Director Diversified Resources Pc: Dan Pottiger- Board President Anissa Hayter New Broom Coordinator 3430 Highway 101 East, Port Angeles, WA 98362 Phone: (360) 452 -9789 Fax: (360) 452 -9700 www.diversified- resources.org `f. 9.01Lo P August 8, 2001 Dear Marie: W A S H I N G T O N U.S.A. FINANCE DEPARTMENT Marie Campbell Executive Director Diversified Resource Center 430 East Lauridsen Blvd. Port Angeles WA 98362 Sincerely, 41 t:2---e-c-e--e.-- geJ---e-e--e' Yvonne Ziomkowski Finance Director I am delighted to report that the City Council has approved a $306 per month raise to the contract between Diversified Resource Center and the City. This brings the contract amount up to $1,577 per month. The Council also approved an automatic cost of living increase effective January 1, 2002. A contract will be forwarded to you for signature in the near future, with an added section addressing the automatic COLA. If you have any questions, please do not hesitate to call me at 417 -4601. City staff is very pleased to be allowed to continue the relationship with Diversified Resource Center, and hope to work together for many years to come. 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE 360- 417 -4600 FAX. 360 -417 -4609 TTY 360- 417 -4645 E -MAIL FINANCE @CI PORT ANGELES WA US tdministration 152-97S9 Sequin' SOS -3969 (on Access a3: -97S9 Vocational Seri ices 452.4953 New Broom Janitorial 452-6470 Residential Services 452-9665 Group llome rS r r t 4J(- .5a71► DIVERSIFIED RESOIRCE CENTER July 23, 2001 430 East Lauridsen Boulevard, Port Angeles, Washington, 98362 Yvonne Zieinkowski, Director Finance Department City of Port Angeles, WA 98362 Dear Yvonne: Thank you for your efforts on our behalf regarding the enclave we have at the City's mail room/copy center. On June 19, Carol Liljedahl, Fiscal.Officer and I wrote you regarding the financial deficit we experience in maintaining a crew and supervisor (job coach). Our analysis of representative pay periods ,of year 2000 showed a deficit of $239.50 per month. Thus far in 2001, we have absorbed; on average $306.00 per month loss. In January 2002, we will be presented with increased minimum and prevailing wage hence, our losses will increase commen In our discussions I have also explained to you that the supported employment for individuals with developmental disabilities has changed. Ten years ,ago, Diversified Resource Center had eighty (80).people working'on our various crews (and in enclaves such as the city). We currently have twenty -nine (29) people. No new referrals to Group Supported Employment will be made. (Referrals :are made by the Division of Developmental Disabilities funding is attached to these referrals). Without `this source' of funding, it is necessary that we (as a private company) maintain' all of our contracts as profitable. During the past four years, we have terminated our services to several of the contracts we held.in Port Angeles. In each instance, we made all efforts.to gain.increases that cut our losses; when we were not able to do so, we and the contract holders mutually and respectfully agreed to terminate the contract., Thank you again for your assistance in gaining an increase for our contract with the ,City. I hope this information helps you as you present "our case" to the City Council on August, 7. 'Sincerely, Marie Campbell, Executive Director Our Community is Diversified Administration 452-97S9 Sequiiu SITS 9(ft) C "uuuuu Access 452-97S9 1'oeati►ual Sertiees 152 _1953 Neu liroom Janitorial Residential Services 152.9665 Group lloute 457-5576 DIVERSIFIED RFSOIRCF CFNTFR' 430 East Lauridsen Boulevard, Port Angeles; Washington, 98362 June 19, 2001 Yvonne Ziemkowski, Director Finance Department City'of Port Angeles Port Angeles, WA 98362 Dear Yvonne: As we agreed; Carol Liljedahl, Fiscal Officer, and I have analyzed the financial aspects of our contract at your Copy Center. We extrapolated a representative sampling of pay periods of year 2000, including sick', vacation,' holiday leave. From this 'we determined a consistent pattern of financial deficit of (on average) $239.50 per month: In January 200,1, the minimum (and prevailing wage under which we are regulated to pay) increased; hence, our financial loss increased. Thus far in 2001, we have absorbed, on average, $306.00 per month loss. It appears we are essentially supporting 1.5 FTE for approximately $4.91 per hour, based on the current contract rate of $1271 per month. We anticipate, of course, increase in minimum/prevailing wage(s) in January 2002 —six short months from now. This will obviously further increase. our losses. I believe you can see that our maintaining two completely cross- trained job coaches "is`beyond our financial capabilities. We appreciate your sharing that many city employees, designate' their 'United Way contributions to our agency (and believe you stated that they intended their contributions to support the Copy Center). However, we are a bit confused about this, as the donor list we were given by United Way doesn't appear.to "match up" with the City employee roster. We are open to further conversation around this issue as -Patty Hannah also shared her concern with Marie recently and suggested mediation. We are 'eager to explore mediation, and I will inform'ou"r Board President, Rob Campbell,'ofthis opportunity. This could be- valuable as we attempt to develop new communication.patterns involving DRC staffing your facility as we simultaneously."explore the financial issues. (A "thumb -nail" sketch indicates that we would need to'receive'at least a 25% increase merely to cover our losses for the next six months of this year). We would then need to Our Community is Diversified 2002. We don't know if this is within' Your budget, but renegotiate in'January ar e open for discussion Work together over the next .two months to We reiterate or willingness to ro p riate ways o establish a realistic reimbursement rate and find app, supervise our staff in your facility.' Sincerely, Marie Campbell, Executive Director cc: Patty iiatinah, United Way` Rob Campbell, DRC Board Carol Liljedahl, FiscaltOfficer Dear Marie: PORTANGELEs W A S H I N G T O N U.S.A. June 8, 2001 FINANCE DEPARTMENT Marie Campbell Diversified Resource Center 430 East Lauridsen Boulevard Port Angeles, WA 98362 Thank you for taking the time to meet with us today regarding the Diversified contract. This letter is to confirm in writing, our discussion of the contract extension. Per our conversation, the contract between the City of Port Angeles and Diversified Resource Center is extended to August 10, 2001 at the current rate of $1,271. You agreed to supply the City, by June 19, 2001, with the financial information necessary to make a presentation to City Council regarding renegotiating the contract at a higher rate. We will notify you of the Council date when this item will be discussed, and hopefully you will be present to respond to questions or give input. The City staff certainly hopes we can come to a satisfactory resolution to this problem. Sincerely, Yvonne Ziomkowski Finance Director 321 EAST FIFTH STREET P 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE 360 -417 -4600 FAX 360- 417 -4609 TTY 360- 417 -4645 E-MAIL FINANCE @CI PORT-ANGELES WA US �,,..t(1111i111striltll111. 452;.97S!) \,e% =fir role Llni.torial Itesidt'ntial Seniees 452-9665 r 1lmue DIVERSIFIED RFSOIRCF CENTER 430 East Lauridsen Boulevard,,Port Angeles, Washington, 98362 June 8, 2001 Dear Yvonne: Yvonne Ziemkowski, Director Finan Department City of Port Angeles Port Angeles, WA 98362 Thank you for the time you and Carol spent with Carol Liljedahl'and me this morning to ,discuss our contract. We appreciate, the opportunity to negotiate some changes, both financial and around staff management. Your interest in and concern for the client workers is admirable; we share your sentiments for their well being as we do all the individuals with whom we work: We have discussed this with Nicol'e our Job•Coach at the Copy Center, and she is pleased to have, the opportunity to develop some new communication, patterns.. Per our, conversation, we will extend the date of the contract termination until August 10, 2001, allowing us all time to put some facts and figures together. As agreed, Carol Liljedahl I Will do a cost analysis and budget projection and, have that to you, for consideration on June 19. Please let us know when your council meets and we (and our Board president,, Rob Campbell) will be happy to attend and further discuss the issues. Thank you again: Sincerely, Marie Campbell, Executide Director Our Community is Diversi rat ion 452-9789 tiequiiii SOS -3969 Community Access Vocational Seri ices 4524953 S3 \en Broom Janitorial Residential Seri ices Group 1 Imne DIVERSIFIED RESOIRCE CENTER 430 East Lauridsen Boulevard, Port Angeles, Washington, 98362 June 6, 2001 Yvonne Ziemkowski City of Port Angeles Finance, Department Port Angeles, WA 98362 Dear Yvonne: I am writing to apologize for the disarray and poor quality of work that we have shown at the Copy Center during the past few weeks. Today, I have two staff working there in Nicole's absence to complete the assigned tasks. After considerable thought and discussion with my. Fiscal-Officer and representatives of our Board of Directors, we are opting to terminate the contract, based on the financial losses we absorb in keeping this contract running. In accordance with the terms of our•contract (page 1, W3), we are giving 'thirty (3 0) days written, notice of this termination, effective today. I believe you know that the "face" of group employment (such as the enclave we have'at the Copy Center) has changed dramatically, over the past several years. In short, group employment for people with disabilities is not funded by our traditional funding sources (the Division of Developmental Disabilities And Clallam County Department of Human Services) at the level it was when our agency entered into the contract with, the City. We, as are other agencies providing services, are facing dwindling resources (both human and financial) and are looking in other directions for support for the people we serve. We have continued to support the job coach position and the crew who work there,,at considerable financial- loss.. This has seemed important in order that we have a training facility for students and those new to employment and seeking experience in an office -type setting. However, we find ourselves in a situation now of needing to cross train another person in order to satisfy the contract's needs; this will be an even greater financial loss to us and 'we are .not able to sustain it. Our. Community is Diversified We hope this 30 days' notice will give you the opportunity to make appropriate arrangements. We will, of course, continue to staff the contract and support the workers until July 6, 2001. Please let us know what we can do to make this transition easier for all of us. Thank you for your interest in our agency and the opportunity to work in the City's facility. Sincerely, Marie Campbell, Executive Director cc: Debra Terry/DDD Rob Campbell, DRC Board President tdministration 452-97S9 (oum►unity :Access 452-97S9 locational Services 45•224953 New Broom Janitorial Residential Services 452-9065 Group llomc 457-5576 DIVERSIFIED RESOIRCE CENTER May30, 2001 Carol Hagar Finance Department City of Port Angeles `Dear Carol:' .In an effort, to enhance our services at the City Copy Center/Mail Room, we plan to cross train. a staff person who cam fill in for the current job coach during vacation and other leave time. We wish to have this individual begin orientation and training with Nicole on June 11, 2001. Training can be 'tailored to allow the new'trainee opportunity to go through your typical billing/packet cycle. I am,asking that your, department also assist this training. In this way, we can be sure to cover all aspects of thejoli: from your various department's needs to our responsibility for having a DRC staff person, in your facility. I believe this team approach to training will result in improved and services. 430 East LauridsenBoulevard, Port Angeles, Washington, 98362 Please let the know how you will be able to provide some training assistance perhaps one -two hours during the week of June 11- 15? Thank you for your help•in'this endeavor. Marie Campbell, Executive Director cc. Yvonne Ziemkowski Our Community is Diversified Rob Campbell, President Diversified Industries Board of Directors May 22, 2001 In today's busy work environment good deeds and performance are not acknowledged as often as they should be. A good case in point is Nicole VanDerScheldon. Nicole is the job coach for the mail room at City Hall I have worked with several different job coaches over the years and Nicole is, by far, the best. I am the utility billing specialist for the City of Port Angeles and the utility bills are our main revenue source It is extremely important that the bills are sent accurately and in a timely manner. I know that I can count on Nicole to perform at the highest standard on a daily basis Nicole has many skills and talents that make her a perfect fit here. She demonstrates great care and compassion for her clients They really shine under her direction. Her work ethic is excellent. Her communication skills are wonderful She knows just when to throw in a little humor and always puts forth a positive attitude. And you can count on her. Reliability and commitment are just a few of her strengths. Many of my co- workers feel the same way In fact, Nicole has been recommended for numerous "Caught In The Act" awards Several members of our administrative staff work with and rely heavily on Nicole. You will find their names, signatures and titles below Please feel free to contact one or all to confirm the value we all recognize in Nicole Sincerely, cGC_ Judy Hamilton Utility Billing Specialist 417 4622 Cate Rinehart Engineering Admin Asst 417 4700 /12.LA71 Phyllis Rasler Public Works Admin Asst 417 4800 Sam Martin Executive Admin. Asst 417 4500 cry GZ'/ U.QdG11C Cheryl ossinger Camille Headrick Accounts Receivable Human Resources Asst. 417 4614 417 4510 Trina Nevaril Accounting Technician 417 4624 21-e_ y-k)c,i_No 9an Sue RoberdV Planning Specialist 417 4750 cc: Marie Campbell Yvonne Ziomkowski Dan Estes Park Rec 417 4557 Tom Sperline Electrical Inspector 417 4635 G \Legal_ Backup \AGREEMENTS &CONTRACTS \drvmd -con wpd Page 1 of 3 CONTRACT FOR SERVICES THIS CONTRACT is made and entered into between the City of Port Angeles, an optional code city of the State of Washington (hereafter referred to as "City and Diversified Resource Center, a non profit corporation of the State of Washington (hereafter referred to as "Contractor REPRESENTATIONS 1. The City has determined that certain mail room and copying activities can be performed cost effectively pursuant to a contractual relationship with the Contractor. 2. The collective bargaining unit representing the employment position that would normally perform such activities is willing to accept the contractual arrangement, provided that, in the event of any layoff of a permanent full -time or part-time Finance Department employee who is a member of said collective bargaining unit, the City will terminate this Contract. AGREEMENTS In consideration of the above representations and the agreements set forth below, the parties agree as follows: 1. Scone of Services. The Contractor shall perform the activities set forth in the scope of services as follows: Pick up and sort incoming mail and deliver outgoing mail to the United States Post Office, operate copy machines, fax machines, deliver incoming faxes to departments, process shredding as requested and pick up recycle products, deliver paper and supplies to departments as requested, deliver trash can to curb each Thursday, pick up aluminum to be recycled twice a week, and prepare Council packets twice a month providing an average of 15 hours per week of service. 2. Payment. The City shall pay the Contractor $814.00 per month, which payment shall be due and owing on the last day of each month. For any services performed for less than a full month, payment shall be pro -rated accordingly. 3. Termination. This Contract shall continue and be binding upon both parties unless terminated by either party giving thirty (30) days written notice to the other party. 4. Independent Contractor Status. The relationship created by this Contract is that of independent contracting entities. The Contractor and its employees are not employees of the City and are not entitled to the benefits provided by the City to its employees. 5. Indemnification/Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Contract except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract. 6. Insurance. The Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The Contractor shall provide a Certificate of Insurance evidencing: a. Automobile Liability with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and b. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and c. Workers' Compensation insurance at the limits established by the State of Washington. Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Contractor's insurance shall be primary insurance as respect the City and the City shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. 7. Non Discrimination. The parties shall conduct their business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed, color, sex, Viet Nam era status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: a. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities; and b. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring G•\ Legal_ Backup \AGREEMENTS &CONTRACTS \drvmd -con wpd Page 2 of 3 the service of all patrons and customers without discrimination with respect to the above stated minority status. 8. Health and Safety Regulations. The Contractor shall comply with all federal, state and local laws, including but not limited to all applicable health and safety regulations. 9. Breach. Upon breach of any terms of this Contract, notice may be given by the non breaching party to the other. If the condition or event causing the breach is not cured within thirty (30) days of the date of written notice of the breach, then this Contract shall be null and void and all rights hereunder terminated. 10. Assignability. The Contractor shall not assign any interest in this Contract without the prior written consent of the City. 11. Governing Laws. This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Any lawsuit for the enforcement of this Contract shall be instituted and maintained only in Clallam County Superior Court. 12. Warranty. The Contractor warrants that the work shall be performed in a competent, workmanlike manner. 13. Authority. The parties warrant that the undersigned have full and complete legal authority to sign for each respective party and to commit such party to the performance of the agreements set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Contract on this -day of March, 2003. CITY OF PORT ANGELES By: Title: Attest: Approve as to form: divmd con February 26, 2003 1 el. 4/04M Craig D. Knutstn,ity Attorney G \LAga: Backup \AGREEMENTS &CONTRACTS \divmd -con wpd Page 3 on, DIVERSIFIED RESOURCE CENTER Attest: Oa m Q r Q 2 28 -02; 1 Facsimile Transmittal Sheet Marsh Advantage America 111 SW Columbia Suite 500 Portland. OR 97201 -5897 503 248 6194 Pax: 503 417 1430 Date: February 28, 2002 Pages with cover; 2 To: City of Port Angeles Fax: 360 -417 -4609 Company: From: Jerri W. Yamasald, CPCU jerri.w.yamasaki@scabury.com Subject: Diversified Resource Center Docvment6 MARSH Renewal Certificate for your records. Please be sure to let us know if there should be any changes or corrections. 503 417 1430,# 1 This message is intended only for the use of the individual or eurity to which it is vddressed and may contain mformanoo that is privileged, confidential, and exempt from disclosure under applicable law_ If the reader of this message is not the intended recipient, you are hereby notified that any disseminanon, disclosure, distribution or copying of this communication is strictly prohibited. Any inadvertent receipt by you of such confidential informa¢on is not a waiver of my privilege If you have received thus communication in error, please notify us immediately by telephone and destroy the content of this transmission in their entirely. Thank you, as co 2- 28 -02; 1 47PM i 't' "'IS` I 0 I i; /!�Hh` o Z( ,I�IYrYiaEi aai'IWI j I" 1 1, `-`}(r )I P piYiy a:.� +9if,if aHl•YP, }.kF Ir'1'iad.aorP� 1;!.... PRODUCER Marsh USA Inc. 111 SW Columbia Suite 500 Portland, OR 97201 (503) 248 -6400 INSURED Diversified Resource Center 430 E Lauridsen Blvd Port Angeles WA 98362 CO LTR POLICY NUMBER rPE OF INSURANCE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR OWNER'S CONTRACTOR'S PROT. 0 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION AND EMPLOYERS LIABILITY THE PROPRIETOR/ I INCL PARTNERS/EXECUTIVE OFFICERS ARE: I EXCL OTHER DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/SPECIAL ITEMS: Certificate holder is named as additional insured as respects janitorial contract A A I�t r l a a r sP Par i na' a 1'''h]�Q�I1 yy�� y" �C'` �1f�0'��88 7! ,��R. �n 'IrIN��111.�1'Ii]lr7Hi�id.i�., n� n1���J�S� RY� i H'of47 CITY OF PORT ANGELES PO BOX 1150 PORT ANGELES WA 98362 S171573297 S171573297 ea 1r, L IA1A1 1 3 +e li ■1 COMPANY LETTER A COMPANY LETTER B COMPANY LETTER C COMPANY LETTER D COMPANY LETTER E POLICY EFFECTIVE DATE (MM /DQIT YY) `4�h 11t P �3 3/1/02 3/1/03 POLICY EXPIRATION DATE (MM DD/YYTY) 3/1/02 3/1/03 t 1���{I y t' ,�.�,.,,ilPf'ldVllP�� AUTHORIZED REPRESENTATIVE SIGNATURE A 503 417 1430;# 2 it lR C.r f� i7;i' h'ca Y! ''P +''i`1 "ilt t'`t1Al ICi %1.,, r r IR 4 a r l "Y�i P i7 SVIr r'(i� IfSl1 e!!(l �l�;t��'�li� d c iT' +r+ jir 6 4 111! a �JT/S� _lEt�i$ ?oa+,d {WiS)uk i sb,"?'i.��I� ?44/IS1;� if0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE POLICY. THIS CERTIFICATE DOES NOT AMEND, ExrEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES DESCRIBED HEREIN COMPANIES AFFORDING COVERAGE Valley Forge Insurance Company BODILY INJURY (per person) BODILY INJURY (per accident) GENERAL AGGREGATE PRODUCTS COMP /OP AGG. PERSONAL ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Any one fire MED EXP (Any one person) PROPERTY DAMAGE Cert# 1 ISSUE DATE (MM/DDrYY) Agri A "171PPf" 02/28/2002 ,f i LIMITS I$ I$ t1�91 rllir� a 9 P 4 a 1 I y E'^ "r ri b "r Y!" L' 1 6 N e($ P "f v., /S �r,�C +E,,i ;I P N I 1 i Y If±Ff�119; i1 ',,rI(P ir1'�� „s +;uul I MOWN Y ,iai1 I ii` 1,1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 3,000,000 3,000,000 1,000,0001 1,000,000 200,000 15,000 COMBINED SINGLE LIMIT 1,000,000 EACH OCCURRENCE I AGGREGATE I$ li hw1 l 1 I1 l 'ot i $1011iilitai.100 STATUTORY LIMITS lili,MIo il'Ifi d'fia dl,AlliYillUM EACH ACCIDENT 1 1 DISEASE- POLICY LIMIT DISEASE -FETCH EMPLOYEE pl' {I r rl cf ;t I I; k S I k RriSf dR!>k E e, dI' r liydkl +s'R/ t�tT {'i' SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES Marsh USA Inc. 44TP) 1�5Nrf�' I, 1, 1�iik1 /dlllb +r� 6S1JIr,+. l�� ,a,9klka,l�aiair�i',e��iG�9, Il.tlh,kl3)'dlC�luttsl�iul,i Inir)y,�,,.,r1,,G11C1.,9, 1, ,d,,�.lildsfiiell+`f�,1P�fl „I,, �t{>< 1�/$ �I+ s{). �-�id,�la1,191�iiMlOiiFlEil,i, iii{ FiIIiJHI„ I PI "t)rl!{,C,Ilr >bori7 k, +r( {,fr'hl�l >141+/,(V.� W A S H I N G T O N U.S.A. CITY MANAGER'S OFFICE August 21, 2001 Marie Campbell Executive Director Diversified Resource Center 430 East Lauridsen Blvd. Port Angeles, WA 98362 Re: Contract for Services City of Port Angeles Dear Marie, As you know, the Port Angeles City Council approved the contract between the City and the Diversified Resource Center. Enclosed for your file is a fully executed copy of the contract. Please contact me if I can be of any further assistance. I can be reached at 417 -4634. Sincerely yours, Enclosure Aalz/L___ Becky J. Uptdn, CMC City Clerk/Management Assistant 321 EAST FIFTH STREET P. 0 BOX 1 150 PORT ANGELES, WA 98362 -0217 PHONE 360-417 -4500 FAX: 360- 417 -4509 TTY 360-417 -4645 E -MAIL: CITYMGR@CI.PORT- ANGELES.WA.US 4 1. A.21, August 8, 2001 W A S H I N G T O N U.S.A. FINANCE DEPARTMENT Marie Campbell Executive Director Diversified Resource Center 430 East Lauridsen Blvd. Port Angeles WA 98362 Dear Marie: Sincerely, 1.;/'-c2...--4-t-c--e_..— 64-. Yvonne Ziomkowski Finance Director 1 I am delighted to report that the City Council has approved a $306 per month raise to the contract between Diversified Resource Center and the City. This brings the contract amount up to $1,577 per month. The Council also approved an automatic cost of living increase effective January 1, 2002. A contract will be forwarded to you for signature in the near future, with an added section addressing the automatic COLA. If you have any questions, please do not hesitate to call me at 417 -4601. City staff is very pleased to be allowed to continue the relationship with Diversified Resource Center, and hope to work together for many years to come. 321 EAST FIFTH STREET P. 0 BOX 1 150 PORT ANGELES, WA 98362-0217 PHONE. 360- 417 -4600 FAX 360- 417 -4609 TTY 360-417 -4645 E -MAIL FINANCE u@CI.PORT- ANGELES WA US A partnership between the City of Port Angeles and Diversified Industries, a private, non- profit agency serving individuals with disabilities What is the program? The City of Port Angeles and Diversified Industries have a unique collaborative partnership that serves and mutually benefits our community, city personnel and individuals served by Diversified Industries. Together, we developed an arrangement that is cost effective to the City and provides exciting work opportunities for up to fourteen individuals with disabilities. The project is a copy and mailroom center located in City Hall which is staffed by adults and students with disabilities and their support staff, or job coaches. The idea for this project was enthusiastically supported by Jeff Pomeranz, City Manager, Kay Godbey, Finance Director, and unanimously by members of the Port Angeles City Council Why is it needed? How it operates Diversification in the Workplace 01 /4„.a. 4: Several sugggestions recommending centralizing mail and copy room activities were generated as a result of the 1993 "reinventing government" project. The processing of incoming and outgoing mail was previously staffed by a part-time employee. Other activities, such as copy jobs, shipping, receiving, and office supply inventories were fragmented and handled by city employees from various departments. It was discovered that city staff was spending an average of 123 hours per month on large copy jobs, or over $28,000 per year in inefficient use of labor Additionally, the copy machines were underutilized, and large copy jobs such as the city newsletter and the budget document were contracted with local printers. Diversified Industries staffs the copy and mail room for 40 hours per week at an annual cost of $13,200. The contractual arrangement with Diversifed enabled more efficient use of City staff, and through attrition, reduction in overtime and a realignment of staff, the Finance Department saved over $6,500 in contracted printing and $40,000 in labor, for a net savings of $35,000 per year. In addition to meeting the City's operational needs, there was also an ongoing need to provide work opportunities for individuals with disabilities who require intensive job coaching and support to work successfully in community based settings. In March 1994, the City contracted with Diversified Industries Employment Support Division to accomplish specific work on City premises. Individuals hired to do the work are employees of Diversified Industries and receive wages and benefits based on their individual hours of work, productivity and prevailing industry wages for the specific work accomplished. Diversified Industries schedules and rotates up to 14 disabled individuals. Work hours are flexible and based on the needs and issues of the individual. Employment Support provides the job coach who is onsight during all working hours. The job coach supervises, supports and provides individual training for those served in the enclave and promotes opportunities for interaction and relationships with other employees and city staff. The majority of individuals served in enclaves are young, have little or no work experience, and have multiple barriers to overcome. They require intensive support to be successfully employed. Many individuals served in enclaves eventually transition to individual community jobs developed for them based on their interests, skills and strengths. The copy and mailroom employees do a variety of tasks including full mailroom functions, operate copy machines, send and receive all fax communications for the City, shipping and receiving, inventory supplies, recycling, prepare documents for microfilming, copy and insert the bimonthly city newsletter, prepare all utility bills for mailing, shred police records, copy and collate City Council agenda packets, assemble, copy and bind the City Budget document, and pick up, sort, and deliver all City mail to the Post Office The mail and copy center provides vast opportunities for enclaves to learn new skills, interact with City staff, and dress professionally. How it benefits the community The City's partnership with Diversified Industries provides an exciting work opportunity for adults and students with disabilities and contributes to our community by saving taxpayers thousands of dollars each year. The copy and mail center has provided an excellent work opportunity for individuals who require more support and tolerance than is typically available in most employment situations. The City has been able to employ individuals who have previously failed in other work settings and /or were unserved because of the severity of their barriers. Students with disabilities usually have delayed social and maturity skills and often require more intense support and supervision while they gain skills and maturity. Frequently individuals served in enclave settings develop skills and natural supports which later follow them into successful individual community jobs Our partnership has been a success since implementation in March, 1994. When disabled individuals are integrated into meaningful work opportunities, a certain magical transformation occurs. There is a notable, positive difference in the self esteem and personal growth of disabled workers. The disabled have learned new skills, are interacting with City staff, and have a true committment and appreciation for their jobs The disabled value their work, try hard, and in doing so, influence the way in which City employees feel. In turn, City staff has developed relationships with disabled workers, takes pride in making a difference, and values and appreciates people who are differently abled. The City of Port Angeles and Diversified Industry transition was relatively easy, and the reward, many. We encourage other Washington Cities to replicate our program and contact us for any information Jeffrey A Pomeranz Katherine K. Godbey City Manager Finance Director Meet the Diversifed Industries Staff Bill Baker, Job Coach Lois Tyler, Assistant Job Coach The job coaches train, supervise, and support the disabled workers, with the goal of making enclaves self supporting. The job coaches assist in running the copy and mail room, and work one -on one with individuals with severe visual impairments or other barriers. Heather Y. Anderson "I like meeting all the different employees. I like to run the tri- folder and assemble the Parks and Recreation programs. I send and deliver faxes and learned how to run the copy machines. I have pretty good recollection but I don't like it when the machine falls apart." Heather is a student and has a developmental delay. She lives with her parents Jim Fitzgerald "I am very thankful for this job because it challenges my recollection and balance and keeps me using my memory I was a construction worker in Alaska and on August 8, 1982, I had an accident. This is my first steady job since the accident. I sort mail into the different departmental slots, keep the copy machines stocked with paper, and I run the folder /inserter. I help assemble and bind the budget document. City staff are good people to work for." Jim has a traumatic brain injury which has affected his memory, gait, and balance. Jim lives in his own home. Eric Hermanson "I open mail, help shred, recycle, and help drive Dan to the corp yard. City staff are nice to work with. Some of the machines are complicated." Eric has a chronic mental health disorder, lives in a shared home and receives support from his case manager. Joel Hicks "I do recycling, sort utility bills, deliver UPS packages to the departments and mail to the City Manager. This is a stable place to work. I like it alot and get along with everybody. I like recycling the best because Pm a people person. I like to get around and do things and not stay in the copy center all day long. The people here are real nice; they say hi. Other places that I've worked, especially in business offices, look down on you." Joel dust graduated from high school on June 9. He has spina bifida and is developmentally delayed. Joel has undergone intensive surgery over the years and lives with his mother. Dan Hosken "I am very grateful for this job. It's not just the money This job has given me an opportunity to do something productive. It has built my self confidence and self esteem. I haven't worked for pay in over 15 years The money is nice, but it's not the main reason I work. Recycling was my first job, but my funnest job is the corp yard run. I make the mail delivery to the Equipment Services, Water, and Solid Waste offices. I do shredding for the Police Department, I sort reminder notices and delinquent bills, I help organize the office supply cupboards and deliver UPS packages in City Hall. I really enjoy it. I know everybody and everyone has been really friendly." Dan has a chronic mental health disorder and is legally blind with extremely low vision. He just moved into his own house and is engaged to be married this September. David Iredale "I like making friends with City staff and Diversified staff and I get to earn my own money. I burst utility bills and work on the folder /inserter, copy machines and deliver faxes. The thing I like best is that everybody is so nice and easy to get along with. I like my job because it is fun and finally permanent." David had a severe, uncontrollable seizure disorder. When surgery corrected the seizure disorder, he became paralyzed on one side, losing complete use of one arm. David is a student and lives at home with his parents. Jody Markaham Virginia Morris "I like the job because it helps me go to camp. All of my paychecks go into savings, and with the money I earn, I go to Camp Easterseal over by Mt. St Helens. It is an outdoor camp and I get a taste of living outdoors and learn outdoor skills. I assemble Parks and Recreation programs, run the folder /inserter, do the recycling, and postage machine. I like to run the heavy duty stapler. I like this job because it is diverse and I learned new skills." Jody has a developmental delay and lives in a shared home with intensive tenant support. Under close supervision, Virginia shreds police documents, folds and stuffs envelopes, bands and bags mail, dismantles documents for recycling and operates the automatic stapler. Virginia is developmentally delayed, is non verbal and has extremely low vision. She lives in a group home Gary Palmer Under close supervision, Gary shreds police documents, stuffs envelopes and uses the automatic stapler. After working over a year in City Hall, Gary has "come out of his shell" and is interacting with City staff Gary is developmentally delayed and totally blind since birth. Gary shares a private home with a couple who provide attendant care. Tim Walker Tim has moved out of the area, and helped shred police documents. Tim is in a wheelchair and has multiple handicaps. He is developmentally delayed, legally blind, has cerebral palsy and very reduced use of his hands. Other Diversified Employees Other Diversified Industry employees have transitioned into other competitive jobs: Rusti May works for Pen Print, a local printer. Mark Curry works at Olympic Native Harvest. Richard Burr works at the Red Lion. Bill Spencer took over his family cabinet making business. Fred Cnockaert is working at the Clallam County car wash. %•r CONTRACT FOR SERVICES THIS CONTRACT is made and entered into between the City of Port Angeles, an optional code city of the State of Washington (hereafter referred to as "City and Diversified Resource Center, a non profit corporation of the State of Washington (hereafter referred to as "Contractor 1. The City has determined that certain mail room and copying activities can be performed cost effectively pursuant to a contractual relationship with the Contractor. 2. The collective bargaining unit representing the employment position that would normally perform such activities is willing to accept the contractual arrangement, provided that, in the event of any layoff of a permanent full -time or part-time Finance Department employee who is a member of said collective bargaining unit, the City will terminate this Contract. In consideration of the above representations and the agreements set forth below, the parties agree as follows: 1. Scone of Services. The Contractor shall perform the activities set forth in the scope of services attached hereto as Exhibit "A 2. Payment. The City shall pay the Contractor $1,577.00 per month, which payment shall be due and owing on the last day of each month. On January 1, 2002, the monthly payment amount shall be increased in the amount of 90% of the Seattle area cost -of- living index. For any services performed for less than a full month, payment shall be pro -rated accordingly. 3. Termination. This Contract shall continue and be binding upon both parties unless terminated by either party giving thirty (30) days written notice to the other party. 4. Independent Contractor Status. The relationship created by this Contract is that of independent contracting entities. The Contractor and its employees are not employees of the City and are not entitled to the benefits provided by the City to its employees. 5. Indemnification/Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Contract except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract. F \AGREEMENTS &CONTRACTS \divind -con wpd Page 1 of 3 REPRESENTATIONS AGREEMENTS 6. Insurance. The Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The Contractor shall provide a Certificate of Insurance evidencing: a. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and b. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and c. Workers' Comnensation insurance at the limits established by the State of Washington. Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Contractor's insurance shall be primary insurance as respect the City and the City shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. 7. Non Discrimination. The parties shall conduct their business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed, color, sex, Viet Nam era status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: a. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities; and b. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all patrons and customers without discrimination with respect to the above stated minority status. F \AGREEMENTS &CONTRACTS \drvmd -con wpd Page 2 of 3 8. Health and Safety Regulations. The Contractor shall comply with all federal, state and local laws, including but not limited to all applicable health and safety regulations. 9. Breach. Upon breach of any terms of this Contract, notice may be given by the non breaching party to the other. If the condition or event causing the breach is not cured within thirty (30) days of the date of written notice of the breach, then this Contract shall be null and void and all rights hereunder terminated. 10. Assignability. The Contractor shall not assign any interest in this Contract without the prior written consent of the City. 11. Governing Laws. This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Any lawsuit for the enforcement of this Contract shall be instituted and maintained only in Clallam County Superior Court. 12. Warranty. The Contractor warrants that the work shall be performed in a competent, workmanlike manner. 13. Authority. The parties warrant that the undersigned have full and complete legal authority to sign for each respective party and to commit such party to the performance of the agreements set forth herein. ,,,pp IN WITNESS WHEREOF, the parties hereto have executed this Contract on thisA j}day of August, 2001. CITY OF PORT ANGELES DIVERSIFIED RESOURCE CENTER Attest: Approve as to form: Craig D. Kbiatson, City Attorney drvmd con August 20, 2001 Page 3 of 3 F.\ AGREEMENTS &COTITRACTS \drvmd con.wpd By (,Vl�W 00..41.42.0.44,12.4, Title: .2C Ad Attest: Pick up mail at the Post Office Sort mail CITY OF PORT ANGELES COPY CENTER Prepare utility bills for mailing remove computer paper edges insert in envelopes operate postage meter fold and stuff envelopes for multiple billings Operate copy machines Communicate with City departments by computer (e -mail) Operate fax machines Shipping and receiving Inventory Recycle route through city departments Sort for recycling Deliver completed copies or faxes to departments Prepare information to be microfilmed bring in -house eventually Prepare bimonthly Newsletter Copy Fold Insert with utility bills Prepare city Council packets twice a month Copy, collate and bind the budget information Prepare and deliver outgoing mail to Post Office Exhibit "A" This Amendment to Contract for Services is entered into between the City of Port Angeles (hereafter referred as "City and Diversified Industries (hereafter referred to as "Contractor In consideration of mutual benefits and the agreements set forth in this amendment and in the underlying Contract For Services, the parties hereby agree that paragraph 2. Payment of the Contract For Services shall be amended to read as follows: day of The City shall pay the Contractor $1.271 per month, which payment shall be due and owing on the last day of each month. For any services performed for less than a full month, payment shall be pro -rated accordingly. IN WITNESS WHEREOF, the parties hereto have executed this Contract on this 2000 by the undersigned, duly authorized representatives. CITY OF PORT ANGELES By: Attest: Michael Quinn/ Title: City Manager Becky J. U jy Clerk Appro /d jas to form: \dr71nd- umen2.wpd Jere 14, 2100 (2 O5pm) AMENDMENT TO CONTRACT FOR SERVICES Craig D. Knut5n, City Attorney DIVERSIFIED INDUSTRIES Q om' By: Title: Executive Director Attest: STATE of `Y1IASHINGTON SECRETARY of STATE I, RALPH MUNRO, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF AMENDMENT to DIVERSIFIED INDUSTRIES a Washington Non Profit corporation. Articles of Amendment were filed for record in this office on the date indicated below. Changing name to DIVERSIFIED RESOURCE CENTER UBI Number: 054 005 592 Date: April 30, 1999 Given under my hand and the Seal of the State of Washington at Olympia, the State Capital Ralph Munro, Secretary 0 CO LTR A A .`CERTIFICATE :OF INSURANC PRODUCER Marsh USA Inc. 111 SW Columbia Suite 500 Portland, OR 97201 (503) 248 -6400 INSURED Diversified Resource Center 430 E Lauridsen Blvd. Port Angeles, WA 98362 ,.COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS Doaiment2 GENERAL LIABILITY TYPE OF INSURANCE 0 0 0 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS GARAGE LIABILITY 0 EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION AND EMPLOYERS LIABILITY THE PROPRIETOR/ PARTNERS /EXECUTIVE OFFICERS ARE OTHER COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR OWNER'S CONTRACTOR'S PROT (CERTIFICATE HOLDER CITY PORT ANGELES PO BOX 1150 PORT ANGELES WA 98362 INCL EXCL POLICY NUMBER S171573297 S171573297 DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS: Certificate holder is named as additional insured as respects janitorial contract. Cert ISSUE DATE (MMIDDIYY) 02/29/2000 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE POLICY THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES DESCRIBED HEREIN COMPANIES AFFORDING COVERAGE COMPANY LETTER A COMPANY LETTER B COMPANY LETTER C COMPANY LETTER D COMPANY LETTER E POLICY EFFECTIVE DATE (MM/OO/YYYY) 3/01/00 3/01/01 3/01/00 3/01/01 C Valley Forge Insurance Company POLICY EXPIRATION DATE (MM/DD/YYYY) AUTHORIZED REPRESENTATIVE SIGNATURE SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES Maw 8eANAtiz* Marsh USA Inc. J BODILY INJURY (per person) BODILY INJURY (per accident) LIMITS GENERAL AGGREGATE PRODUCTS COMP /OP AGG PERSONAL ADV INJURY EACH OCCURRENCE FIRE DAMAGE (Any one fire MED EXP (Any one person) COMBINED SINGLE LIMIT 1000000 PROPERTY DAMAGE EACH OCCURRENCE AGGREGATE I$ I STATUTORY LIMITS l EACH ACCIDENT I DISEASE- POLICY LIMIT I DISEASE -EACH EMPLOYEE 3000000 3000000 1000000 1000000 100000 15000 CONTRACT FOR SERVICES THIS CONTRACT is made and entered into between the City of Port Angeles, an optional code city of the State of Washington (hereafter referred to as "City and Diversified Industries, a non profit corporation of the State of Washington (hereafter referred to as "Contractor REPRESENTATIONS 1. The City has determined that certain mail room and copying activities can be performed cost effectively pursuant to a contractual relationship with the Contractor. 2. The collective bargaining unit representing the employment position that would normally perform such activities is willing to accept the contractual arrangement, provided that, in the event of any layoff of a permanent full -time or part -time Finance Department employee who is a member of said collective bargaining unit, the City will terminate this Contract. AGREEMENTS In consideration of the above representations and the agreements set forth below, the parties agree as follows: 1. Scone of Services. The Contractor shall perform the activities set forth in the scope of services attached hereto as Exhibit "A 2. Payment. The City shall pay the Contractor $1,210 per month, which payment shall be due and owing on the last day of each month. For any services performed for less than a full month, payment shall be pro -rated accordingly. 3. Termination. This Contract shall continue and be binding upon both parties unless terminated by either party giving thirty (30) days written notice to the other party. 4. Independent Contractor status. The relationship created by this Contract is that of independent contracting entities. The Contractor and its employees are not employees of the City and are not entitled to the benefits provided by the City to its employees. 5. Indemnification /Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in 1 connection with the performance of this Contract except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract. 6. Insurance. The Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The Contractor shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and 3. Worker$' Compensation insurance at the limits established by the State of Washington. Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. 2 The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Contractor's insurance shall be primary insurance as respect the City and the City shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. 7. Non Discrimination. The parties shall conduct their business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed, color, sex, Viet Nam era status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: a. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities; and b. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all patrons and customers without discrimination with respect to the above stated minority status. 8. Health and Safety Regulations. The Contractor shall comply with all federal, state and local laws, including but not limited to all applicable health and safety regulations. 9. Breach. Upon breach of any terms of this Contract, notice may be given by the non breaching party to the other. If the condition or event causing the breach is not cured within thirty (30) days of the date of written notice of the breach, then this Contract shall be null and void and all rights hereunder terminated. 10. Assignability. The Contractor shall not assign any interest in this Contract without the prior written consent of the City. 11. Governing Laws. This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Any lawsuit for the enforcement of this Contract shall be instituted and maintained only in Clallam County Superior Court. 12. Warranty. The Contractor warrants that the work shall be performed in a competent, workmanlike manner. 3 13. Authority. The parties warrant that the undersigned have full and complete legal authority to sign for each respective party and to commit such party to the performance of the agreements set forth herein. IN WITNESS WHEREQF, the partie hereto have executed this Contract on this ,Q day of 0/)0n'\ED.i J 1997 CITY OF PORT ANGELES By: Tit k J drvmd con Attest:f)0 City Approve as to form: 1 Cra9g D. Knutson City Attorney DIVERSIFIED INDUSTRIES By: Title: 4:xEcA1 -7, ✓-e Attest: A,, ��A Pick up mail at the Post Office Sort mail Prepare utility bills for mailing remove computer paper edges insert in envelopes operate postage meter fold and stuff envelopes for multiple billings Operate copy machines CITY OF PORT ANGELES COPY CENTER Communicate with City departments by computer (e mail) Operate fax machines Shipping and receiving Inventory Recycle route through city departments Sort for recycling Deliver completed copies or faxes to departments Prepare information to be microfilmed bring in -house eventually Prepare bimonthly Newsletter Copy Fold Insert with utility bills Prepare city Council packets twice a month Copy, collate and bind the budget information Prepare and deliver outgoing mail to Post Office Exhibit "A" CONTRACT FOR SERVICES THIS CONTRACT is made and entered into between the City of Port Angeles, an optional code city of the State of Washington (hereafter referred to as "City and Diversified Industries, a non profit corporation of the State of Washington (hereafter referred to as "Contractor REPRESENTATIONS 1. The City has determined that certain mail room and copying activities can be performed cost effectively pursuant to a contractual relationship with the Contractor. 2. The collective bargaining unit representing the employment position that would normally perform such activities is willing to accept the contractual arrangement, provided that, in the event of any layoff of a permanent full -time or part -time Finance Department employee who is a member of said collective bargaining unit, the City will terminate this Contract. AGREEMENTS In consideration of the above representations and the agreements set forth below, the parties agree as follows: 1. Scone of Services. The Contractor shall perform the activities set forth in the scope of services attached hereto as Exhibit "A 2. Payment. The City shall pay the Contractor $1,100 per month, which payment shall be due and owing on the last day of each month. For any services performed for less than a full month, payment shall be pro -rated accordingly. 3. Termination. This Contract shall continue and be binding upon both parties unless terminated by either party giving thirty (30) days written notice to the other party. 4. Independent Contractor Status. The relationship created by this Contract is that of independent contracting entities. The Contractor and its employees are not employees of the City and are not entitled to the benefits provided by the City to its employees. 5. Indemnification /Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Contract -except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract. 6. Insurance. The Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The Contractor shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and 3. Workers' Compensation insurance at the limits established by the State of Washington. Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. 2 The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Contractor's insurance shall be primary insurance as respect the City and the City shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. 7. Non Discrimination. The parties shall conduct their business in a manner which assures fair, equal and non discriminatory treatment of all persons, without respect to race, creed, color, sex, Viet Nam era status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: a. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities; and b. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all patrons and customers without discrimination with respect to the above stated minority status. 8. Health and Safety Reaulations. The Contractor shall comply with all federal, state and local laws, including but not limited to all applicable health and safety regulations. 9. Breach. Upon breach of any terms of this Contract, notice may be given by the non breaching party to the other. If the condition or event causing the breach is not cured within thirty (30) days of the date of written notice of the breach, then this Contract shall be null and void and all rights hereunder terminated. 10. Assianabilitv. The Contractor shall not assign any interest in this Contract without the prior written consent of the City. 11. Governina Laws. This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Any lawsuit for the enforcement of this Contract shall be instituted and maintained only in Clallam County Superior Court. 12. Warranty. The Contractor warrants that the work shall be performed in a competent, workmanlike manner. 3 13. Authority. The parties warrant that the undersigned have full and complete legal authority to sign for each respective party and to commit such party to the performance of the agreements set forth herein. IN WITNESS WHER OF, the arties hereto have executed this Contract on this jW day of 1994. CITY OF PORT ANGELES DIVERSIFIED INDUSTRIES By: 1" l Attest: Ave as to form: dmnd.con Cit 4, lark I X/ G#aig D. Knutson City Attorney By: u �.�P L.e�/caJlsi Title `C Attest: Pick up mail at the Post Office Sort mail Prepare utility bills for mailing remove computer paper edges insert in envelopes operate postage meter fold and stuff envelopes for multiple billings Operate copy machines Communicate with City departments by computer (e -mail) Operate fax machines Shipping and receiving Inventory Recycle route through city departments Sort for recycling Deliver completed copies or faxes to departments Prepare information to be microfilmed bring in -house eventually Prepare bimonthly Newsletter Copy Fold Insert with utility bills Prepare city Council packets twice a month Copy, collate and bind the budget information Prepare and deliver outgoing mail to Post Office CITY OF PORT ANGELES COPY CENTER Exhibit "A" A AI :17Letroldidita. t .1 fst c 4,V1) 2 O1 49.ag Rl.f ;t2 z, t "u7.14,,v 0* po RT g ivo o W n.: CITY OF PORT ANGELES i1 9.7 f• 321 EAST FIFTH ST, PO BOX 1150 PORT ANGELES, WASHINGTON 98362 W e, t PHONE (206) 457 -0411 F DEPOQ March 21, 1994 Ms. Judy Ware Manager, Employment Support Diversified Industries 430 E. Lauridsen Blvd. Port Angeles, WA 98362 Re: Contract for Services Dear Judy: Enclosed for your file is a fully executed contract between the City of Port Angeles and Diversified Industries for services to be provided to the City by Diversified Industries. We look forward to this partnership being mutually rewarding! Please contact me if I can be of any assistance. Sincerely yours, Becky J. Upton City Clerk Enclosure Aa