HomeMy WebLinkAbout4.216 Original ContractCONTRACT
THIS CONTRACT is entered into this Of day of March, 2010, between the City
of Port Angeles, Washington, hereinafter referred to as "City ", and. United Way of Clallam
County, Washington, hereinafter referred to as "United Way ".
REPRESENTATIONS
1. As a code city operating under Title 35A RCW, the City of Port Angeles has
the legal authority, as set forth in RCW 35A.11.020, to exercise broad powers in the
rendering of local social, recreational, and educational services, hereinafter referred to as
"human services."
2. It is in the public interest for City funds to be expended for human services.
3. United. Way is willing and able to administer such human services on the
City's behalf.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations and the
payments, covenants and agreements hereinafter mentioned, to be made and performed by
the parties hereto, the parties covenant and agree as follows:
1. Scone of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and
direction from the City Council;
B. Establish a process for receipt and review of requests to the City for
funding local human services, which process shall include the
participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of
allocations by the City Council;
C. Analyze proposals received and develop recommendations for
allocation of the City's annual human services budget appropriation;
D. Ensure the distribution of funds as set forth in the attached Exhibit A
in accordance with. City policy, legal guides, and sound fiscal policy;
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E. Maintain separate accounting and auditable fiscal records for City
funds;
F. Provide a year -end report to City regarding provision of services; and
G. Monitor use of funds to assure that terms are carried out and desired
outcomes achieved.
2. Duration of Contract. This agreement shall be in effect for all services
performed by United Way that arise from or relate to the City's 2010 budget.
3. Comnensation and Method of F avment.
A. The City shall compensate United Way for the services rendered as
specified in Section 1 of this Contract at the rate of two percent of the funds distributed.
B. The funds shall be transferred from the City to United Way on a
quarterly basis and shall be distributed by United. Way to the recipient programs on a
quarterly basis. Any accrued interest shall be retained by United Way for subsequent
distribution to City - funded human services.
4, Recordkeeninv and RenortinQ.
United Way will provide quarterly financial reports reflecting activities
funded with City appropriations and semi- annual reports showing the success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of
the quarter. Each semi - annual report will be due with the 2nd and 4th quarter reports.
5. Hold Harmless and Indemnification. United Way shall protect, defend,
indemnify and save the City harmless from and against any and all claims, damages, losses,
and expenses, including reasonable attorney's fees, occurring, arising, or resulting from .
supplying work, services, materials or supplies in connection with the performance of this
Contract.
6. Breach,
A. In the event of either party's material breach of the terms or conditions
of this Contract, the non - breaching party reserves the right to withhold payments or services
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until corrective action has been taken or completed. However, the party shall not exercise
this right until it has given written notice of such material breach to the breaching party and
ten days have passed since the receipt of such notice.
B. If either party shall materially breach any of the covenants undertaken
herein or any of the duties imposed upon it by this Contract, such material breach shall entitle
the other party to terminate this Contract, provided that the party desiring to terminate for
such cause shall give the offending party at least twenty days' written notice, specifying the
particulars wherein it is claimed that there has been a violation hereof, and if at the end of
such time, the party notified has not removed the cause of complaint, or remedied the
purported violation, then the termination of this Contract shall be deemed complete.
C. The rights stated above are in addition to and not in lieu of all other
rights and remedies which State law offers for breach or default.
7. Non - Discrimination. United Way shall perform its obligations under this
Contract in a manner which assures fair, equal and non - discriminatory treatment of all
persons, without respect to race, creed or national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and
will welcome applications for employment in all positions, from qualified individuals who
are members of minorities protected by federal equal opportunity/affirmative action
requirements; and,
B. United Way shall comply with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices and assuring the service of
all persons without discrimination as to any person's race, color, religion, sex, Vietnam era .
veteran's status, disabled veteran condition, physical or mental handicap, or national origin.
8. Independent Contractor. The relationship created by this Contract is that of
independent contracting entities. United Way is not an agent of the City. United Way, as
an independent contractor, has the authority to control and direct performance of the details
of the services to be provided. If money for human services is distributed under this
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Agreement to another agency, that other agency shall be an independent contractor and not
an agent of the City.
9. Entire Contract. The parties agree that this Contract is the complete
expression of the terms hereto and any oral representation or understanding not incorporated
herein is excluded. Further, any modification of this Contract shall be in writing and signed
by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the
day and year first hereinabove written.
CITY OF ORT ANGELES
By
ATTEST:
Dan Di Guilio, Mayor
sa Hurd, City Clerk
APPROVED AS TO F
r
William E. Bloor, City Attorney
G:ILEGALWGREEMENTS F.CONTRACTS12010 Agrmts&Cantracts \Unitcd Way 03.02. [Owpd.wpd
UNITED WAY
e: Exef t e Director
ATTEST:
Title: ,Ii(--
AgencylProgram
1 Boys and Girls Club
P A. Club:
(Basic Needs) 56,000 - Food
(Computer Upgrade Project) -
53,000 to complete project that
has 52,000 pledged by Waking
Foundation grant
2 Family Planning
Youth Education Program
(teaches life/social skills and
increases awareness of risky
behaviors)
3 ( First Step Family Support
,Center
P. A. Drop -In Center
(for parent support of stressed,
vulnerable, low income famiies
with ,young children)
4 First United Methodist Church
Friendship Dinner Project
6 Healthy Families
Core Services:
Children & youth support
groups, Prevention Education,
Crisis Intervention & Emergency
Shelter
Parenting Skirls classes
2007 2008 2009 2010 2010
Alloc. Alloc, Allot, Request Allocation
55,000 55,000 54,000 59,000 54,550
510,000 510,000 54,000 57,000
United Way of Clallam County - 2010 City of Port Angeles Human Services Funding
Use of funding
1)Purchase food for daily lunches and snacks for
low income youth from public housing project,
2) Upgrade old computers to allow use of new
donated software 1534,803) from Microsoft -. for
completion of project partially funded by Walkling
Found. Will help upgrade obsolete computer lab,
add desks, chairs
53,000 Fund a. health educator who will facilitate
support/ educ. sessions in the high school, at
Juvenile Detention facility, and Dream Center,
Provides info on relationships, birth control,
coping with stress, peer pressure. decision
making skill and facilitates the Baby Think It
Over program.
513,000 513,000 55,000 57,950 55,500 Funds a staffer Swages, benefits) for drop-in
center two afternoons per week. Gives help,
resources, referrals, misc. assistance to low
income parents with children age 0 -5 years
(diapers, clothes, formula, snacks, etc).
813.000 513,000 55,000 S18,000 54,500 Supports services not completely covered by
other contracts. Prevention education, shelter, .
support groups, counseling for victims of
domestic violence; crisis intervention for youth;
parenting skills classes, case management, legal
advocacy. Funds cover salaries, taxes.
benefits of staff.
Page 1 of4
Outcomes
Healthy eating, nutrition for youth who are in
need. Homework resource / assistance /
research with use of current computer software
/ hardware. Provides user - friendly environment
to learn, complete homework.
Increased knowledge of teen pregnancy and
STDs, reduced number of unplanned
pregnancies & STOs, reduction in risky
behavior, improved decision making. Emphasis
on prevention of unplanned pregnancies and
unhealthy life choices by youth. Provides
access to info and health care.
Families' support systems improved, people
access needed resources and basic need
items, children have positive & stimulating
environments to play in Overall, families get
the help they need (food, clothing. legal,
counseling, family literacy, employment, etc).
Saw 22% increase in client visits in 2009.
p Served
This program
P. A,
164
2,589
920
57,000
57,950
$3,000 $3,000 51,500 $4,000 51,250 Purchase food. food storage, maintain community Better health and nutrition for needy individuals, 8,000 in city 517,500
kitchen, facility costs. For low income citizens, seniors, and families wish young children who 1.000 unincorp
provides free weekly Friday night dinners cooked need hot meats - meets basic nutritional needs
by volunteer teams. of low income citizens. Sen'es as a catalyst for
community building for all. Also works with PA
Food Bank to expand food sources.
Participants team esteem building skills, 675 in city
substance abuse prevention skills, coping skills. 37 unincorp_
Youth learn personal safety education; crisis
intervention when necessary. Families are
sheltered. Emphasis on prevention, putting an
end to the cycle of domestic violence, sexual
assault, and child abuse. Results documented
by pre / post questionnaires.
Program Program
Budget Budget
for P.A. for Agency
$9,000 5112,200
$59,096
57,000
57,950
518,075
864,159
Agency /Program
6 Lutheran Comm. Services
{Parent Line}
Mount Angeles View Family/
Resident Center activities:
Family night, Dads support groups
"Slay and Play" child groups,
,Parenting and computer Gasses,
Financial Literacy info
7 Olympic Community Action
1) Oral Health Care Access
2) Adult Day Care (dementia
seniors) and caretaker respite
9 Peninsula Community Mental
Health
Mental Health Services for
Children, Adults, and Seniors,
and Access for at risk youth to
summer Adventure Bounnd
Program
10 Peninsula Dispute Resolution
Ctr.
Parenting Plans (mediation)
for low income parents and
youth - prevention program to
keep kids out of conflict. less
traumatized.
11 Serenity House
8 IParentino Matters Foundation 1
Parenting Support in Port
Angeles - First Teacher
Prevention Program
2007 1 2008 2009 2010 2010
Alloc. 1 Alloc. Alloc. Request Allocation
1
1
$10.000 $10,000 55,000 55,000 54,000
$9,500
99,500 I s9,s0o
$9,500 58,000
United Way of Clallam County - 2010 City of Port Angeles Human Services Funding
Use of funding
Funds staff time (partial). supplies, resources
and educational materials for financial literacy,
home ownership, parenting, and life skills
classes. Provides support services to families
living at ML Angeles View public housing.
515,000 $3.000 Subsidizes assistance to low income people for
dental rare and prescription assistance (sliding
fee). Ftouride treatments to Head Start kids and
dental sealants for 2nd graders. Adult day care,
respite care for families who care for elderly
family members with dementia. Fills funding gap.
50 $6,300 $1,700 Parenting newsletters, developmental cards, and
classes for Port Angeles parents. An extension
of the First Teacher Progam used in Sequin, for
many years. Teaches prevention of problems
(antisocial behavior, lack of school readiness,
poor health and safely habits,etc).
55,000 510,000 94,000 1) Supports costs of mental health services,
medication management, and educ. programs for
clients not eligible for state funded services. 2)
Therapeutic Summer Camp program addresses
social and behavioral health problems in kids, per
individual treatment plans. includes food /
transport (for 6 weeks)
57,000 $7,000 $1,000 510,000 52,375 Funds staff and overhead to ,provide fee - waived
stare - mandated Parenting Plans with mediation
that reduces family and child stress, resolves
conflict, deals with underlying family issues that
affect the whole family. Usually two or three
sessions are needed to arrive at each final Plan.
Page 2 of 4
Outcomes
Teach prevention strategies to reduce violence,
child abuse and neglect, chemical dependency,
so families will be good community members
and learn to be more stable, independent.
Parents access higher education. berme more
self sufficient. Teaches home management
skills. Parenting skills benefit kids
sociallylacadem ical ly
1) Better access to mental hearth services for
low income clients. 2) Prevents abuse and
negl of kids with behavioral disorders by
providing needed respite to familes during
vacation times. Decreases angry and violent
behaviors in participating youth teaches
problem solving techniques, social skills, better
self confidence.
6 Served
This program
P. A.
Program
Budget
for P.A.
930 in city 927,605
165 unincorp.
Better access to dental care and prophylaxis for 1243 in city 5562,638
low income families and kids. Serves uninsured t5 unincorp
and underinsured. Collaboration with local
doctors, dentists. VIM() free clinic, OMC For
seniors with dementia, safe and affordable day
care allows critical respite for family caregivers
Parents learn of health, nutrition, and safety 2,495 unincorp $34,755
issues, how to cope with stress, help kids be
ready for school, understand importance of
early literacy. Results in increased bonding
between parents / kids. decreased child neglect
/ abuse, better knowledge of resources
available - helps kids stay and succeed in
school .
67 in city $60,227
12 unincorp
Increased access to justice, better 82 in city $6,260
understanding of how to parent separately with
positive communication to kids and reduced
stress for all. Keeps kids out of the middle of
disputes, thus happier and can do better in
school, activities, etc. Parents can use PDRC
for follow -up sessions rather than allowing
conflicts to escalate, Overall, gives a better
outcome for kids due to less conflict, better
communication in families.
Program
Budget
for Agency
927.605
$917,656
$34,755
960,227
910,000
-
Agency /Program
Coordinated services to children! 59,000
from homeless and at -rsk
families
12 SNAP
Classes and programs for
developmentally disabled people
13 St. Andrews Place Assisted
Living
Purchase a Complete Air
Moving Elevating Lift (CAMEL)
to lift fallen senior clients from
Boor
14 Volunteers in Medicine of the
Olympics Clinic.IVIMOI
Free Medical Clinic for
uninsured and underinsured
citizens
16 Vision Loss Center
Secure additional Training Room for
demo, training on adaptive
technology. low vision aids,
independent living skills
16 YMCA of Cla #lam County
Childcare Program - Y-Kds
Program Totals _ 5119,000
tlniied Way Administration - 2°,‘ 52,500
2007 2008 2009 2010 2010
Aliac. Altec. Alloc. I Request Allocation
83,000 $3,000
59,000 55,000 58,000 55,000 Direct basic need services for children: Childcare,
child advocacy, family case management, healthy
'nutrition, preschool and aftersohool program for
'84 children of 60 homeless and al-risk families at
the Commons, in west P.A. Maintains capacity,
fills funding gap after state funding cuts of
childcare subsidies.
5119,000
52
United Way of Claliem County - 2010 City of Port Angeles Human Services Funding
81,500 56,200 I 51,500 Funds support Programs: Life Skills, Self
Awareness, Social Well Being, etc - educational
classes & recreational activities . Pays for staff,
supplies, transport, etc. These activities give
support and respite for families and caregivers,
also,
83,200
Use of funding
551,250 8134,750 555,125
51,250 51,125
Total from the City 5124,500 $124,500 562,500 558,250
$0.000 $8,000 87,000 57,500 57,000 Patient supplies and services: prescriptions, on
site Rx formulary, subsidizes labs and X -rays.
plus general facility operations (paid pan time
'staff). Funds provide critical subsidy of OMC
allowance.
89,800
50 Purchase CAMEL device to help lift and sit up a
fallen person from Floor. Operated by low air
pressure, suitable for large clients,
50 Funds lease of adjacent room to current space,
allowing expansion of services to increasing
client base. Also funds overhead of current
space, allowing all - volunteer staff to offer training
and technology to blind / low vision vulnerable
clients.
1 519,000 I 519,000 $6,250 510,000 57,500 !Fee subsidies for preventative yourth programs
'for low income families: childcare and associated
programs - music, art, science technology,
physical activity. etc. Subsidizes overhead for
program, so no family is Fumed away due to
inability to pay.
Outcomes
Children receive high qualify child care, adult
family members able to seek /maintain
employment, housing, treatment. Kids learn
social, study, behavioral skills. Helps families
break out of poverty, and nurtures kids of
homeiessiat risk families - improves their
chants to succeed.
Prevents risk of injury to bath fallen resident
and multiple staff when trying to lift fallen
resident. Prevents calling 9 -1 -1 to help
uninjured person, gels person off the floor
quicker and with more safety and dignity
Participants team social and independent living 218 unincorp $62,363
skills to maximize levels of independence, and
make friends, increase confidence, learn job
skills, etc. Attendance records, focus groups,
and evaluations are done to gauge progress,
success.
Provides training, tools, technology to help low
vision clients become more independent,
productive community members. Prevents
clients from making difficult trip to Seattle
Vision Center 90 miles away. Serves large,
increasing senior population an Peninsula.
Kids develop skills, confidence, character and
core values, make friends, get teaming
activities - get the appropriate affirmation and
support they need for well being, Kids feel
safe and can develop to their best potential.
Served
This program
P. A.
82 in city
2 unincorp
41
Patients receive needed meds and timely care, 1 502 in Cily
thus won't resort to E.R. treatment or develop ' 410 Unincorp,
worsening conditions. Helps patients meal out
of pocket costs of care - provides access to
basic health care, plus chronic disease clinics,
mental health services.
50 in city
20 unincorp,
Program
Budget
for P.A.
5174,030
53,200
5106,067 city
586,628
unincorp
$9,600
90 in city 5215,504
Program
Budget
for Agency
5174,000
$62,363
53,200
5223,754
59,600
5215,504
17,809 51,276,698 51,948,348
2007 2008 2009 I 2010 1 2010 1
Alloc. Allot. Allot. 1 Request 1 Allocation 1
I 1 1 1
..,. . 1 Total µ-r.: °...
awarded 855
United Way of Clallam County - 2010 City of Port Angeles Human Services Funding
Use of funding
Outcomes
# Served I Program
This program I Budget
P. A. 1 for P.A.
Program
Budget
for Agency