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HomeMy WebLinkAbout5.97 Original ContractSANDISON CALLIS ASSOC., INC. Insurance Counselors and Brokers June 19, 1981 City of Port Angeles j; L Port Angeles WA attn: Rob Orton re: Clallam Transit System Certificate of Insurance Dear Mr. Orton: Mr. Bill MacCully has requested that we send to you a Certificate of Insurance with reference to the general liability coverage carried by the Clallam Transit System. Enclosed is this Certificate of Insurance for your files. Please send to our office a Certificate of Insurance concerning the coverage for the City of Port Angeles with regard to the Clallam Transit System and their use of the City garage facilities. Sincerely, SANDISON- CALLIS ASSOC., INC. Stephen L. Callis SLC:rt Enc O` C; e„ lndependentinsu rance Agents&I /Brokers Of w� ►mr C LEW, 'JUN 2 2 1981 210 EAST FOURTH PORT ANGELES, WASHINGTON 98362 (206) 452 -2314 NAME AND ADDRESS OF AGENCY NAME AND ADDRESS OF INSURED This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. COMPANY LETTER 0 0 4013 @TEtinkavg 03 I n@ Q cayruva: CO CIZIKMGOICG1 CMS? Qr10 aCGTID§ C �Go' J4C COA2VOWSVg CC@gl G1 U OMMID, oCIJ MU 6-OVERAGE AFFORDED 047 1 G Sandison Callis Assoc Inc. 210 E. 4th St. Port Angeles, WA 98362 CLALLAM TRANSIT SYSTEM P.O. Box 38 Port Angeles, WA 98362 TYPE OF INSURANCE GENERAL LIABILITY TA COMPREHENSIVE FORM PREMISES OPERATIONS A EXPLOSION AND COLLAPSE HAZARD UNDERGROUND HAZARD PRODUCTS /COMPLETED OPERATIONS HAZARD CONTRACTUAL INSURANCE BROAD FORM PROPERTY DAMAGE INDEPENDENT CONTRACTORS PERSONAL INJURY ACORD 25 (1-79) AUTOMOBILE LIABILITY COMPREHENSIVE FORM OWNED HIRED NON -OWNED EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS' COMPENSATION and EMPLOYERS' LIABILITY OTHER DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES TBA CaPtcelDaVo Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail 10_ days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER City of Port Angeles Port Angeles WA 98362 I I3U U0jW L:1U 6:1;17KI/V e 0 0 0 POLICY NUMBER C�3CCCC@ COMPANIES AffFOIRDONG COVERAGES COMPANY fo LETTER AETNA LIFE CASUALTY CO COMPANY D LETTER 0 COMPANY C LETTER COMPANY LETTER .-1 COMPANY E LETTER POLICY EXPIRATION DATE 7 -1 -81 to 7 -1 -82 DATE ISSUED 0 Limits of Liability in Thousands (000) EACH I AGGREGATE OCCURRENCE BODILY INJURY PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE 1,000 1,000 COMBINED BODILY INJURY (EACH PERSON) BODILY INJURY (EACH ACCIDENT) PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE COMBINED BODILY INJURY AND PROPERTY DAMAGE COMBINED STATUTORY 6 -17 -81 BELOW PERSONAL INJURY 0 AUTHORIZED REPRESENTATIVE Sandison Callis Assoc Inc. (EACH ACCIDENT) Dear Tim: KDR:km Sin cc: Dave Flodstrom, City Manager Merri Lannoye, City Clerk Timothy J. Frederickson General Manager Clallam Transit System 2417 West 19th Street Port Angeles, Washington 98362 Re: Memo of Understanding for Ongoing Maintenance Installation of Bus Stops Enclosed is an original of the above referenced Memo of Understanding as approved by the Port Angeles City Council and executed by the City Manager on May 7, 1985. The Public Works Department has retained the other original for its file. I would like to take this opportunity to thank you and your staff for your cooperation in this matter. Jac V Pittis, P. E. Dire or of Public Works May 21, 1985 CITY OF PORT ANGELES 140 WEST FRONT ST P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 J NP: km Attachment MEMORANDUM DATE: April 16, 1985 TO: City Manager City Counci FROM: Public Works Department SUBJECT: Memorandum of Understanding ith Clallam Transit System 5, 9 7 ISSUE: Should the City Manager be authorized to execute the memorandum of understanding between the City of Port Angeles and the Clallam Transit System? BACKGROUND /ANALYSIS: Since the formation of the Clallam Transit System, the City of Port Angeles has installed and maintained the bus stops throughout our jurisdiction. The Transit System has now requested that they be permitted to maintain the bus stops throughout the City of Port Angeles. The key points to the memorandum of understanding are as follows: 1. The City agrees to grant CTS permission to maintain and construct bus stops. 2. CTS agrees to maintain the bus stops at their cost. 3. Bus stops will be installed only after review by the City Engineer. 4. CTS holds the City harmless. 5. CTS will supervise all work in connection with bus stop construction and maintenance and comply with applicable state and city stan- dards. 6. CTS will install new bus stops only after a certain procedure has been followed which is included as Exhibit A of the memorandum, but primarily consists of notifying adjacent property owners of their intent to install such a bus stop. RECOMMENDATION: We recommend authorizing the City Manager to execute the memorandum of understanding for maintenance and installation of bus stops within the City of Port Angeles by the Clallam Transit System. March 20, 1985 Mr. David T. Flodstrom City Manager City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Dear Mr. Flodstrom: SUBJECT: Memorandum of Understanding The Clallam Transit System Authority formally approved the execution of the attached agreement by resolution during regular session on March 18, 1985. Please sign both originals attached and return one copy to us for our files. If you have any questions, please contact us at your earliest convenience. Si Q rely, ah.z. e, 7:4 Mar E ich Executi AFsitan` Enclosure:- 2417 West i 9th Port Angeles, Washington 33362 Telephone 1206) 452 131'5 SCAN 632-1n9 MEMORANDUM OF UNDERSTANDING Between the City of Port Angeles and the Clallam Transit System For Ongoing Maintenance and Installation of Bus Stops The following will serve as a Memorandum of Understanding between the City of Port Angeles, hereinafter referred to as the "CITY," and the Clallam Transit System, hereinafter referred to as "CTS This memorandum of understanding is concerning the maintenance and installation of bus stops within the CITY as shown in Exhibit A, attached hereto, and by this reference included herein. The CITY agrees to grant CTS permission to maintain and construct said bus stops as shown on Exhibit A. CTS agrees to maintain said bus stops at 100 percent CTS expense. The responsibility of CTS for proper performance, safe conduct, and adequate policing and supervision of the work shall not be lessened or otherwise affected by the CITY's approval of plans,, specifications, or work or by the presence at the worksite of the CITY's representative(s) or by compliance by CTS with any requests or recommendations made by such representative(s). No work provided for herein shall be performed until CTS is granted authority by the CITY's representative who is: City Engineer, City of Port Angeles, P.O. Box 1150, Port Angeles, WA 98362. The parties agree that in the event either party is required to institute legal action or proceedings concerning this memorandum of understanding, such action or proceedings shall be brought in the proper court in Clallam County. This document contains all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party, has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this memorandum of understanding. CTS shall indemnify and hold the CITY and all officers and employ- ees of the CITY harmless from and shall process and defend at its own expense all actions, claims, demands, or suits brought against the CITY and all officers and employees of the CITY arising out of, or in connection with or incident to, the execution of this memorandum of understanding and /or CTS's performance or failure to perform any of the provisions of this memorandum of understanding and /or any deficiencies in the plans and specifica- tions for the work; provided nothing herein shall require CTS to hold harmless or defend the CITY or any officer or employee of the CITY from any liability, loss, claim, demand, or suit arising from the sole or contributory negligence of the CITY, or any officer, or employee of the CITY. This indemnification shall survive any termination of this memorandum of understanding. No officer or employee of the CITY shall be personally liable for any act, or failure to act, in connection with this memorandum of understanding, it being understood that in such matters they are acting solely as agents of the CITY. CTS shall be deemed an independent contractor for all purposes and the employees of CTS or any of its contractors and subcontrac- tors shall not in any manner be deemed employees of the CITY. Any forebearance by the CITY in exercising any right or remedy hereunder or otherwise afforded by applicable law shall not be a waiver of or preclude the exercise of any such right or remedy. If any covenant or provisions, or part thereof, of this memorandum of understanding shall be adjudged void, such adjudication shall not affect the validity, obligation, or performance of any other covenant or provision, or part thereof, which in itself is valid if such remainder conforms to the terms and requirements of appli- cable law and the intent of this memorandum of understanding. Any factual disputes between the CITY and CTS in regard to this memorandum of understanding shall be referred for determination to the City Manager, or his designee, for resolution. Should CTS choose to perform the work outlined herein with other than its own forces, a representative of CTS shall be present at all times while the construction is in progress unless otherwise agreed to by the CITY. All contact between the CITY and CTS's contractor shall be through the representative of CTS. The selec- tion of the CTS contractor shall be subject to approval by the City Engineer. Where CTS chooses to perform the work with its own forces, it may elect to appoint one of its own employees engaged in the construction as its representative. Failure to comply with this provision shall be grounds for stopping or re- stricting any further work by CTS within the CITY right -of -way until said requirement is met. CTS at its own expense shall adequately police and supervise all work by itself, its contractor(s), subcontractor(s), agent(s), and others so as not to endanger or injure any person or property. Work within the CITY right -of -way shall be restricted in that no work shall be performed on Sundays or holidays. During maintenance of bus stops and construction of shelters, CTS shall comply with the "Manual of Uniform Traffic Control Devices for Streets and Highways." Any closure or restriction of roadway shall require a CITY approved traffic control plan and compliance with CITY ordinances. Exhibit A Page 1 of 3 Pages 1. New bus stops shall be placed only after the follow- ing conditions are met: a. A sketch of the area and size of the bus stop shall be submitted to the Public Works Depart- ment for approval prior to consulting property owners and the installation. b. Property owners adjacent to the proposed bus stop shall be notified (preferably in person by a representative of the Clallam Transit System) and the Clallam Transit System shall certify to the Public Works Department that the adjacent owners have been contacted and have approved the location. c. If the adjacent property owners protest the installation of a bus stop, the Clallam Transit System shall review the area for alternate locations. If no alternate locations are avail- able and the Clallam Transit System determines that the zone is necessary for the public good and convenience, it shall submit its findings to the Clallam Transit System board who shall make the final determination. d. A copy of the determination by the Clallam Transit System board shall be forwarded to the City of Port Angeles Public Works Depart- ment. 2. The City of Port Angeles shall be provided with a list showing the location of all the existing bus stops (Attachment B) and a schedule of the planned maintenance activity for the repainting of any and all stops (Attachment C). 3. The maintenance of the bus stops shall be under the supervision of the Maintenance Supervisor of the Clallam Transit System. The system shall be responsible for completion of the work in a neat and workmanlike manner. 4. Proper safety equipment on personnel, safety devices on vehicles and barricades and cones shall be used at all times when maintenance personnel are working within the street and /or right -of -way. (The MUTCD Manual on Uniform Traffic Control Devices shall be consulted and used.) This agreement shall become effective on signing by both parties and shall continue in full force and effect until and unless amended or terminated upon 30 days written notice by either party. Timothy J General M Clallam d ickson er sit System 4 D/t' David T. Flodstrom City Manager City of Port Angeles Date Exhibit A ,(Attachment B) Page 2 of 3 Pages BUS STOP SIGNS Location of Signs Date Installed Oak Street Transfer Point 3 2 -11 -81 First and Lincoln 1 2 -12 -81 First and Cherry 1 2 -12 -81 USCG Ediz Hook Admin. Bldg. 1 3 -25 -81 Port Angeles Plaza Kits Cameras 2 3 -26 -81 Peninsula College 1 5 -11 -81 First and Vine 1 6 -29 -81 First and Eunice 1 6 -29 -81 First and Washington 1 6 -29 -81 First and Jones 1 6 -30 -81 First and Ennis 1 6 -30 -81 Front and Ennis 1 6 -30 -81 Front and Jones 1 7 -1 -81 Front and Eunice 1 7 -1 -81 Front and Albert 1 7 -1 -81 Lincoln and 11th 1 11 -4 -81 Lincoln and Boulevard 1 11 -1 -83 Lincoln at Senior Center 1 11 -4 -81 Lincoln and 8th, S.W. Corner 1 11 -5 -81 Lincoln and 4th, N.W. Corner 1 11 -5 -81 Race and Second 1 11 -5 -81 Race and 5th, N.W. Corner 1 11 -6 -81 Race and 8th, S.W. Corner 1 11 -5 -81 Eighth and Cedar, N.W. Corner 1 11 -9 -81 Eighth and C Street, Front of 1 11 -4 -81 Old Lincoln School C Street and Lauridsen Blvd., 1 11 -10 -81 N.E. Corner C Street and 15th, N.E. Corner 1 11 -10 -81 Vine and 8th, N.E. Corner 1 11 -11 -81 Olympic Memorial Hospital 2 2 -5 -82 Park and Peabody, E. Side of Peabody 1 4 -1 -83 (Attachment C) SPECIFICATIONS FOR BUS STOP MAINTENANCE Exhibit A Page 3 of 3 Pages All Other Bus Stops Task Oak Street Plaza Within Port Angeles 1. Pick up litter M W F W F 0 2. Empty trash, change liner on can in sheltera 3. Empty trash, change liner on all W F cans at bus stopa 4. Empty all cigarette cans M W F M Monday T Tuesday W Wednesday Th= Thursday F Friday Sa= Saturday S Sunday 0 As Needed 5. Hose all paved areasb M W F W F 6. Hose down inside of sheltersb W 7. Scrub benches W W 0 8. Wash shelter windows W 0 9. Sand graffiti from benches 0 0 0 10. Weed landscape areas and planters 11. Repaint curb Once per summer, with one week's advance notice 12. Remove snow and spread ice meltc 0 0 0 13. Repair minor acts of vandalism 0 0 0 14. Report all major vandalism 0 0 0 Every other week Not Applicable a CTS shall supply trash can liners b During freezing weather, area shall be swept c Snow removal: during winter weather, when accumulations of ice and snow prohibit normal schedule Menem Transit System May 25, 1984 Robert E. Orton Director, Finance and Administrative Services City of Port Angeles P.O. Box 1150 Port Angeles, Washington 98362 Dear Rob: This letter is to advise you of the imminent move by CTS to the Pupil Transportation Center. The move will occur the weekend of June 9-10, 1984. It is planned that the move will be as complete and as "clean" as can be handled over the two days. It is my understanding that some equipment and material have already been moved for storage purposes. Let me take this opportunity to express appreciation to you and the rest of the City staff and personnel for your service and courteous consideration in this regard. If you have any questions or comments please call or write. Please accept my warmest personal regards. Sincerely, TJF:sla 2417 West 19th Port Angeles, Washington 98362 5 1� Telephone (206) 452 -1315 SCAN 632 -1299 so ?oar A c io d V O 'SrR S Tim Fredrickson, Manager Clallam Transit System 2417 West 19th Street Port Angeles, WA 98362 Dear Tim: CITY OF PORT ANGELES 140 WEST FRONT ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362 PHONE (206) 457 -0411 April 24, 1984 5 97 Newspaper accounts tell me that the Transit System has made a decision and perhaps even selected a phase -out date for switching the bus vehicle main- tenance contract to the Monroe Road facility. I would hope that we may have some official communication from the Transit System in the not too distant future. One issue of concern to me is the notion that your organization may phase out of our contract on an incremental basis. Specifically, I have heard that you are contemplating leaving the City with about a half a dozen units in June and moving the bulk of the fleet to Monroe Road. obviously, a "clean break" would be most beneficial to us, but we are pledged to work with Transit under any circumstances. Having your specific plans docu- mented to us would aid a great deal in planning and preparing for the transition. An immediate consideration has to do with personnel. Owing to the imminent change in our contract, and anticipating that this issue would be resolved in February or March, we elected not to backfill a vacancy created by a retirement. Backfilling of this position is not justified if the Transit System is elsewhere. We have made up the slack by increasing the hours of a part -time position. The individual occupying this position will be laid off once our relationship with the Transit System is at an end. Our original contract with Transit (Section VIII, subparagraph C) specifies that Transit agrees to consider employing City mechanic personnel who may be surplus in the event the System were to separate from City maintenance. Although the section deals with CTS beginning its own maintenance facility as opposed to, in this case, contracting with another agency, I think that there are several advantages to the Monroe Road facility over having an employee who has some rather intimate knowledge of the operation and main- tenance characteristics of virtually every unit in the Transit fleet. I am speaking specifically of David Eckenberg of our staff. I would hope that some consideration might be given Mr. Eckenberg especially if the Monroe Road facility is planning on staffing up to accept mainten- ance of the Transit fleet. Also, in anticipation of your separating from the City Service Garage, we have deferred a review of rates for Transit System vehicles which we have customarily billed at a flat monthly rate. The anniversary of our rate review has been November of each year. If your intentions are to separate from the City's contract in June, it will have been nearly 20 months since our rate schedule was reviewed. Consequently, I have asked my staff'to evaluate our cash position with respect to the Transit fleet. We have never been interested in a significant return from the Transit operations, but would hope that the City is made "whole" as you separate from our service. A timetable or schedule of your imminent transition would be most helpful in our planning. Let us know if we can help you make this change any easier. Thank you. Very truly yours, Robeit E. Orton, Director Finance Admin. Services REO:LF cc: Dave Flodstrom Harold Hutchison Tim Smith Area Code 206 216 East Fourth Street 457 -8575 Port Angeles, Washington 98362 City of Port Angeles Clerk 140 W. Front Port Angeles, WA 98362 Gentlemen: Enc. DMS:dr Port Angeles Public Schools SCHOOL DISTRICT NO. 121 Office of the Superintendent April 17, 1984 Please find enclosed a copy of the "Agreement for the Joint Use of the Port Angeles Pupil Transportation Center" and Exhibit "A" executed between Port Angeles School District No. 121 and Clallam County Transit System furnished to you in accordance with statute. y truly yours, Donald M. Sleeper Asst. Supt. Business 5597 3 AGREEMENT FOR THE JOINT USE OF THE PORT ANGELES PUPIL TRANSPORTATION CENTER Pursuant to RCW 28.A.58.107 and pursuant to RCW 39.34.030 and .080, Port Angeles School District No. 121 (hereinafter referred to as PASD) and the Clallam County Public Transportation Benefit Area, Clallam Transit System Authority, (hereinafter referred to as CTS) agree as follows: WHEREAS, the parties hereto desire to enter into this contract for their mutual benefit and hereby acknowledge that the mutual promises contained herein constitute good and valuable consideration, this contract, made and entered into this 9 day of 19 U between the above -named parties U and approved by the Pupil Transportation Cooperative, an unincorporated association of school districts organized under Chapter 39.34 RCW, hereinafter referred to PTC, WITNESSETH: The CTS provides public transportation services in Clallam County by bus and other motor vehicles and equipment desires to contract with the PASD for the joint use of a maintenance facility to 1 5.91 include the maintenance, service, and repair of said vehicles and equipment, The PASD, in association with PTC, maintains, services and repairs busses and other motor vehicles at its facility at 694 Monroe Road, Port angeles, Washington and desires to contract with CTS to provide such services and use of facilities to CTS, and The CTS and PASD agree that PASD shall provide to CTS preventive and mechanical maintenance and repair for all CTS vehicles. Parking accommodations and storage for 17 -19 units of the CTS fleet shall be provided. An Operations and Maintenance office and dispatching area commencing as soon after the execution of and subject to terms and conditions as set forth and contained in this contract shall also be provided. All of the above shall be provided in accordance with the terms as set forth herein. Section I. Preventive Maintenance, Mechanical Maintenance, Repairs,and General Service. A. PASD will provide routine preventive maintenance, maintenance and repair of engines, drive trains, mechanical parts and 2 accessories according to the rates as established in Section VII A. Examples of services shall include, but not' be limited to the following: 1. Engine repairs and tuning. 2. Brake repairs and wheel bearing service. 3. Tire service and replacements, wheel balancing, and alignment may be contracted with a third party). 4. Transmission and drive train maintenance. S. Electrical system repairs (including replacement of lights, warning indicators, fuses, circuit breakers and lens covers). 6. Maintenance and replacement of oils, lubricants, and other fluids. B. General body damage, damage to vehicle interiors or damage by vandalism, shall be contracted to an outside source by CTS. C. CTS will provide, at its expense, personnel necessary for cleaning and washing of transit units at the maintenance facility. THE PASD will furnish cleaning equipment to CTS personnel for cleaning exteriors and interiors of transit vehicles. CTS will furnish evening supervision for its personnel assigned to cleaning transit units. D. CTS shall determine its vehicle maintenance schedule and will insure that CTS vehicles are made available for service at the PASD facility at dates and times which shall be mutually agreed 3 upon and coordinated by CTS and the PASD. E. The PASD warrants and guarantees that all work performed by it, its agents and employees will be performed in a timely manner, of good quality and workmanship and free of any and all negligent workmanship. This warranty shall apply only to workmanship and not to parts or materials used in repairs. Section II. Emergency Service and Assistance for Vehicle Disablements. A. The PASD will provide a service vehicle, equipment, and manpower to respond to emergency calls for CTS transit vehicles disabled in the field. B. CTS vehicles will receive equal response for emergency calls, to include towing, with other vehicles in the PTC fleet. Such services will be available from 5:30 am to 11:30 pm during weekday operations. A mechanic will be on call from 8:00 am to 7:00 pm for Saturday and Holiday operations. In the event that the PASD is unable to respond to a CTS emergency call, CTS shall secure such emergency services on its own. C. The PASD shall extend to the CTS priority service in performance of all work under this agreement to the extent that such priority service does not adversely affect work and service 4 to be performed by the PTC for or on behalf of the School Districts who are members of the PTC. D. Emergency service calls will be billed at the rates specified in Section VII below. Section III. Fuel Supply and Facilities. A. The PASD will furnish adequate installation space for propane fuel tanks and fuel pumps at the PASD's garage facility. CTS will be responsible for installation of tanks and pumps. CTS will also assume responsibility for maintaining and repairing propane facilities. B. CTS will arrange for acquisition, delivery, and payment of propane fuel supplies. C. To the extent that CTS vehicles require diesel and gasoline fuel at the PASD facility, the PASD will make available "key lock" and pump facilities at no cost to CTS. CTS will reimburse the PASD for diesel and gasoline consumed and will arrange for diesel and gasoline fuel allocations above those required for the PASD's needs. D. The PASD will invoice CTS for the actual cost of diesel and 5 7- gasoline fuels. No additional "mark -up" or price margin will be imposed by the PASD. Section IV. Use of Facilities. A. The PASD hereby grants and allows the CTS joint usage of such Section V. Garage and Facilities. 6 facilities and space available at its facility for the accommodation of Operation Supervisor, Maintenance Supervisor, clerical clerk and dispatcher. Space for radio area and equipment, office supplies, maintenance inventory area, employees training and waiting area and employees space for lockers. B. The PASD shall provide vehicle parking area for 17 vehicles which shall be a reasonable safe and secure storage of CTS vehicles. C. The PASD shall allow CTS to use the vehicle service and cleaning area of the facility in order to CTS to perform, with its own employees, exterior and interior cleaning, maintenance of fire extinguishers and first aid equipment. Improvements and Modifications to PASD Maintenance A. PASD and CTS recognize that at times it may be necessary and appropriate for modifications and improvements to be made at the facility in order to accommodate CTS or joint usage needs. B. In the event that an improvement or modification is made at the facility solely for the benefit of CTS, such improvements or modifications shall be made at the expense of CTS. C. In the event that an improvement or modification is made at the facility which shall benefit the PASD and CTS, an appropriate distribution of expenses shall be determined and negotiated by CTS and the PTC and PASD. D. No personal or real property shall be commonly owned in any form or manner by the parties hereto by reason of this agreement and no provision for disposal of any common property is necessary. Section VI. Consideration of CTS Services to the PASD. A. The CTS as it becomes able to do so, shall provide certain administrative and information system services to the PASD. Such services may include vehicle maintenance records, inventory, purchasing and operating data analysis. B. Such services may be provided to the PASD upon the 7 implementation of the CTS computerized management information system at the PASD facility. C. CTS shall be given consideration for the expense of such administrative and information system services provided to the PASD, in lieu of the benefits provided to CTS under Section IV of this agreement, as agreed upon by negotiation between the parties. D. CTS shall, as it is able to do so, upon request, provide transportation services to the PASD's participating school districts to the supplemental benefit of pupil transportation services within the Clallam County Public Transportation Area at the cost of such service. Such service shall be provided by the consent of the CTS Authority Board. Section VII. Rates and Charges, Billings. A. Basic Unit Contact Rate: CTS shall pay PASD the sum of $2,000.00 per month as a facility charge for its share of the cost of space in the facility as set forth in the contract, including utilities, except telephone. B. Shop Rate for Services: CTS shall pay for three thousand one hundred twenty hours exclusive of overtime and emergency services at $25.00 per hour per calendar year (prorated for less than a 8 full calendar year) for mechanics' services regardless of whether or not such services are actually utilized. Services shall be billed monthly. If and when more than three thousand one hundred twenty hours have been used in a calendar year (prorated for less than a calendar year) CTS shall pay $30.00 per hour for mechanics services. C. Overtime: Overtime shall be charged at $37.50 per hour. Overtime shall not be included in the computation of the gross hours referred to in Section VII B. D. Calls for Emergency Services shall be charged at the rate of $37.50 per hour which shall include the cost of labor and service truck. Time for calls for emergency services shall not be included in the computation of the gross hours referred to in Section VII B. E. Parts under $100.00 shall be billed at acquisition cost plus five percent. Parts over $100.00 shall be billed at cost. Because CTS is the ultimate user of all parts, sales tax shall be charged on all parts as well as on fuel, grease, oil, antifreeze and similar items. Fuel, grease, oil and antifreeze shall be billed at cost plus tax. F. The PASD shall deliver to CTS no later than the 20th of each 9 month itemized invoices showing all work performed (including the total number of hours by category; shop rate, overtime and emergency services), parts provided to or installed upon each vehicle, and the amounts owing by CTS to the PASD for each item. All billings shall be through the 15th of each month. CTS shall make payment by warrant during the following month in its mormal course of business following approval of all vouchers and invoices by the CTS board. G. PASD guarantees the rates specified in Section VII from the effective date of this contract until December 31, 1984. After that date rates and charges for services shall be negotiated on an annual basis. Section VIII. Liability, Insurance and Hold Harmless Agreement. A. CTS agrees to save and hold the PTC and PASD harmless from, and defend the PTC and PASD against, any claims for personal injuries or property damage to either CTS, its employees, or third persons, whatsoever, arising out of or connected with the operation by the transit system of its services and facilities including activities of transit system employees and transit contractors working at or performing services at the PASD facility, except claims for damages or personal injuries caused or attributed to negligence on the part of the PTC and PASD in 10 the performance of its function under the terms of this agreement. B. Neither PTC nor PASD shall be held liable for damage caused by vandalism, theft, or accidental damage caused to any transit vehicle when: 1. The vehicles are in the care and custody of CTS personnel whether on or off the PTC or PASD premises. 2. The vehicles are parked after normal working shifts of PTC or PASD garage personnel (i.e., after closing of evening shift until beginning of day shift). C. CTS shall furnish the PASD with suitable evidence of insurance with respect to liabilities assumed in this section. Such insurance coverage should name the PTC and its members as additional insureds for activities related to the transit operation. Section IX. Environmental Mitigating Measures. A. Each party agrees to comply with the environmental mitigating measures contained on Exhibit "A" attached hereto. Section X. Termination of the Current or Renegotiation of Terms. 11 A. This contract may be terminated at any time by either party upon the service of notice of intent to terminate not later than 120 days prior to the desired date of termination. B. The terms and conditions of this contract may be renegotiated from time -to -time, provided that both parties mutually agree to reopening the agreement. Section XI. Contract Administration. A. Separate Entity. A separate entity is created by reason of this agreement solely for the performance of the functions set forth in the agreement to be administered as set forth in the agreement. Otherwise all parties shall retain their previously existing organization and composition. B. Financing and Budget. Each party shall be solely responsible for its own budget and arrangements for financing performance of this agreement. No joint financing or budget is required by the agreement, except as set forth in this agreement. C. Administration. This agreement, subject always to the approval and direction of the boards of each of the parties, shall be administered by the following persons acting on behalf of each party: 12 CTS PASD General Manager Superintendant No joint board or single administrator is necessary to administer this agreement or the performance thereof. D. Filing of Agreement. Prior to the effective date of this agreement, a copy of this agreement will be duly filed with each of the following: Port Angeles City Clerk, Clallam County Clerk, and Washington Secretary of State. E. Severability. If any provision of this agreement is held invalid or unenforceable for any reason, the remainder of this agreement shall not be affected thereby but shall continue in full force and effect. F. Effect. This agreement shall be binding upon the parties, their heirs, successors and assigns. G. Applicable Law: Venue. This agreement shall be governed by the laws of the State of Washington. Venue for any action hereunder shall be in Clallam County, Washington. Section XII. Execution. 13 IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first written above. CLALLAM TRANSIT S /STEM AUTHORITY, by General PORT ANGELES SCHOOL DISTRICT #121, by TRANSPORTATION MAINTENANCE COOPERATIVE COORDINATING COUNCIL, by Superintendent, Po4 Angeles S-tiperintendent, (shim -cum Superintendent, 1 Qui`layute 14 facilities EXHIBIT "A" ENVIRONMENTAL MEASURES FOR CLALLAM TRANSIT SYSTEM /PORT ANGELES SCHOOL DISTRICT PUPIL TRANSPORTATION CENTER AGREEMENT WHEREAS the parties agree that full utilization of public and nonduplication of public facilities is in the public interest and conserves on resources and reduces environmental damage; and WHEREAS certain environmental measures will reduce or eliminate any environmental detrimental effects of the project, if any, and will improve public acceptance of the project at its location, NOW, THEREFORE, it is agreed between the parties that the following environmental mitigating measures shall be undertaken by the parties: 1. The School District shall continue with the planting, cultivating, thinning and maintaining of a perimeter of evergreen trees and other vegetation for purposes of screening the view of the facility from the surrounding area. 2. Outside repair activities shall be limited to the hours of 7:00 am to 10:00 pm except in emergencies and then, all noise emitted shall not be in excess of that authorized under Washington Administrative Code provisions 173 -60 and 173 -62. 3. The School District shall investigate and, if feasible, install sound absorbing or sound muffling equipment or structures on the outside air compressor if the compressor is in violation of the noise standards. 4. The general hours of operation of the transit system busses shall be from 6:00 am to 8 :00 pm with vehicles leaving the pupil transportation center approximately 1/2 hour before and returning 1/2 hour after the end of service. (There is one late bus now). 5. In so far as is practicable, busses shall be parked so that the earliest leaving busses shall be farthest west and the latest leaving busses farthest east. 6. CTS agrees to provide operators with continued instruction in proper methods of noise control along Monroe Road and at the center. 7. PASD shall, so far as is practicable, require that all repair work outside of the hours of 7:00 am to 10:00 pm shall be behind closed doors of the facility. 8. CTS agrees to cooperate with PASD in providing that, to the maximum extent possible, glare from headlights, noise from starting vehicles, moving vehicles and washing vehicles all shall be reduced. Major emphasis shall be placed on keeping evening noise and glare to a minimum. Thank you. Ctallam Transit System ;Pursuant to RCW 39.34.040, document according to your If you have any questions, earliest convenience. V DATE To: Port Angeles City Clerk Port Townsend City Clerk Clallam County Auditor's Office Jefferson County Auditor's Office Secretary of State From: Administration -Mary E. Reich 0 December 14. 1983 Re: Interlocal Agreement for Joint Purchasing please file the attached established procedures. please contact us at your 2417 WEST 19TH, PORT ANGELES, WA 98362 —(206) 452 1315 /SCAN 632 -1299 1st day of December ,1983,- +h thc r ay of r IES r°� i� 1 INTERLOCAL AGREEMENT FOR JOINT PURCHASING THIS AGREEMENT, made this 14th day of Novemk5er, a /cx 1983, pursuant to the provisions of Title 39.34, Revised Code of Washington, by and between the JEFFERSON TRANSIT AUTHORITY, a municipal corporation organized under Title 36.57A of the Revised Code of Washington, hereinafter the "Jefferson and Clallam County Transit Authority, a municipal corporation organized under Title 36.57 of the Revised Code of Washington hereinafter "Clallam WITNESSETH: WHEREAS, Jefferson and Clallam are municipal corporations organized to provide public transportation, and WHEREAS they wish to contract and agree upon terms under which Jefferson and Clallam may jointly call for bids, ac- cept bids and contract for the purchase of capital equipment and assets, now therefore, In consideration of the mutual covenants and conditions hereinafter set forth the parties agree as follows: 1. TERM. The term of this agreement shall be from the .(SEE PARAGRAPH 6) 2. PURPOSE. The purpose of this agreement is to set forth the terms and conditions by which Jefferson and Clallam will jointly advertise, call for bids, review bids, accept bids, award contracts, and do all other things necessary and proper to jointly purchase by competitive bidding capital equipment and capital assets for the provision of public transportation in their respective jurisdictions. 3. AGREEMENT. The parties agree as follows: (a). The parties may from time to time, by reso- lution of their respective boards, agree to enter into and make joint purchase of capital equipment. Each joint purchase shall be authorized separately by the Board of each party. The terms and conditions of this agreement shall apply in any joint purchase undertaken by the parties. The provisions of this agreement shall apply only to those joint purchases made by and through the competitive bidding process. (b) All specifications for capital equipment to be jointly purchased by the parties shall be developed by the Boards of each party, and administered by a joint representative of each party, which joint representative shall be selected as hereinafter set forth. (c) Upon agreement for specifications for capital equipment to be acquired, the parties shall jointly advertise and call for bids. (d) All bids shall be received by the project man- ager, selected as hereinafter provided. (e) Any and all clarifications to specifications and other terms and provisions of the bid documents shall be made by the project manager, subject to the approval of the Board of each party. (f) Where specifications call for goods or products which appear to be of a specified quality or name, all goods -2- or products or parts thereof which may be acceptable as approved goods or products or parts thereof of equal quality, shall be approved by the project manager, subject to the approval of the Board of each party. (g) All bid awards shall be made jointly by both parties to the lowest responsible bidder. Both parties must accept the bid to be awarded. In addition to other terms and conditions to which the parties may agree, the call for bids shall contain provisions indicating that any and ail bids may- be rejected, the call for bids may be terminated, and alter- nate or unresponsive bids shall only be accepted if the call for bids allows for the same. (h) Upon an award of a bid to a contractor, each board shall individually contract with the contractor for purchase of the capital equipment or capital assets. (i) Each Board will individually contract with the contractor being awarded the bid, and execute all nec- essary contract documents necessary to enter into the contract of purchase, including but not limited to performance bonds, and other documents. (j) All bid and contract documents used in the competitive bidding process shall be jointly approved by both parties. 4. SEPARATE ENTITY. No separate entity, corporation, association or Board is formed by reason of this agreement but rather the parties shall each retain their previously existing organization and composition. 5. FINANCING AND BUDGET. Each party shall be solely responsible for its own budget and arrangements for finan- cing performance of this agreement and for executing any contract to purchase capital equipment or capital assets hereunder. No joint financing or budget is required by this agreement. 6. TERMINATION. This agreement shall terminate on the last day of the term set forth in paragraph one of this agreement. Notwithstanding paragraph one of this agreement, this agreement may be terminated by either party upon giving of 30 days prior written notice to the other party. Notices for each party shall be served at the following: JEFFERSON TRANSIT AUTHORITY 425 Washington Street Port Townsend, WA 98368 7. DISPOSITION OF PROPERTY. in common ownership by the parties to property to be disposed of upon termination of this agreement shall be distributed to the •party owning and having a legal right to the same. 8. ADMINISTRATOR. This agreement, subject always to the approval and direction of the board of each of the parties shall be administered by a project manager jointly selected by the Boards of each party. The project manager shall have CLALLAM TRANSIT AUTHORITY Airport Industrial Park 2417 West 19th Street Port Angeles, WA 93862 No property shall be held this agreement. Any such authority as set forth in this agreement, or which may be delegated to him or her by the Boards of each party jointly. 9. FILING OF AGREEMENT. Prior to the effective date of this agreement, a copy of this agreement will be duly filed with each of the following: Port Townsend City Clerk; Port Angeles City Clerk; Jefferson County Clerk; Clallam County Clerk; Washington Secretary of State. 10. RESOLUTIONS. The governing boards of each of the parties shall each consider and pass appropriate resolutions approving the terms of this agreement and the execution here- of prior to this agreement becoming effective. 11. SEVERABILITY. If any provision of this agreement is held invalid or unenforceable for any reason, the remainder of this agreement shall not be affected thereby but shall continue of full force and effect. 12. BINDING EFFECT. This agreement shall be binding upon the parties, their heirs, successors and assigns. 13. APPLICABLE LAW /VENUE. This agreement shall be governed by the laws of the State of Washington. Venue for any action hereunder shall be, upon the election of the plaintiff, in Jefferson or Clallam County, Washington. 14. UMTA. This agreement shall be governed by and conditioned upon all the terms and provisions of any appli- cable federal or state contract by and between either one of the parties hereto, which contract provides for federal or state financial assistance for the operation or purchase of capital equipment for the provision of public transportation. -5- Without limitation, this agreement shall be subject to and the parties shall in all respects comply with UMTA Circular 4220.1A, concerning procurement, and any amendments thereto. 15. For all purposes of this agreement, each party shall be deemed an independant contractor, and all subcon- tractors, agents or employees of each party shall not be deemed to be the same of the other party. Each party shall be solely responsible for its own acts and contracts and free of all responsiblity of the acts or contracts of the other party, and each will hold the other harmless and indemnify the other party against any loss or liability for its own acts, contracts, obligations and liabilities. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first written above. JEFFERSON TRANSIT AUTHORITY, by CLALLAM TRANSIT AUTHORITY, by ,l �J AIRMAN Attest: CL RK /SECRETARY Attest: Clallam Transit System Thank you. VEVO To: Port Angeles City Clerk's Office From: Administration -Mary E. Reich 5,51 DATE September 20, 1982 Re: Required Filing of Attached Contract At the instruction of our attorney, I am forwarding the attached contract to you for filing in the City Clerk's office as appropriate. If you have any questions, please call me at 452 -1315. 2417 WEST 19TH, PORT ANGELES, WA 98362 (206) 452 4511 /SCAN 632 -1299 S34742 2417 West 19t Clallam Transit System Port Angeles, Washington 98362 INTERLOCAL SCHOOL TRANSPORTATION AGREEMEN AGREEMENT made and entered into this y of cl 198/, by and between CLALLAM TRANSIT SYSTEM, hereinafter referred to as "CTS and CRESCENT SCHOOL DISTRICT NO. 313, hereinafter referred to as "District both parties being municipal corporations of the State of Washington. 5. 97 1. TERM. The duration of this Agreement shall be for one (1) year beginning the 8 day of 5c tV 198Z, and ending the day of 1943 unless renewed or earlier terminated. This Agreement may be terminated at any time by either party for any reason by giving the other party not less than thirty (30) days prior written notice. WHEREAS, pursuant to RCW 29.34.010, both parties desire to make the most efficient use of their respective powers to provide services and facilities in a manner that will be in the best accord with the geographic, economic, population, and other factors influencing the needs of the resi- dents of Clallam County and Crescent School District No. 313; and WHEREAS, CTS operates a public transportation system within Clallam County including routes within the geographic area served by the District; and WHEREAS, the District is desirous to avoid increases in operating ex- penses by utilizing existing transportation capacity of CTS; NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the parties agree as follows: 2. PERFORMANCE. CTS agrees to accept fare coupons and /or passes distributed by the District to pupils as valid tender for transportation of pupils in accordance with CTS policies in effect at the time said trans- portation service is performed. Telephone (206) 452 -45I I SCAN 632 -1299 INTERLOCAL SCHOOL TRANSPORTATION AGREEMENT 2 3. SECURITY. The District agrees to be solely responsible for the security of any and all fare coupons and /or passes after receipt of the same from CTS. 4. FARES AND PAYMENT. CTS agrees to supply the District with such quantity of fare coupons and /or passes as requested by the District, and the District shall pay CTS within thirty (30) days of receipt of statement for such fare coupons and /or passes honored by CTS. Fares and payment shall be in accordance with the rate schedule attached hereto and incorporated herein by this reference. 5. ROUTES. Transportation shall be provided along fixed routes only. The location of such routes shall remain in the sole discretion of CTS although the needs of pupils shall be considered by CTS in fixing the same. 6. EQUIPMENT. CTS shall furnish adequate, safe vehicles and operators. To facilitate the scheduling of operators and vehicles, neither party shall without first giving the other thirty (30) days advance written notice thereof change the number or size of vehicle it operates in any geographic area or route which may impact or affect the transportation operation of the other. 7. PASSENGER RIGHTS AND DUTIES. It is expressly understood and agreed that CTS remains an entity separate and distinct from the District and, as such, reserves the right to enforce all rules, regulations, and laws ap- plicable to bus passengers. Pupils transported by CTS as a result of im- plementation of this Agreement do not thereby acquire any special rights or privileges beyond those to which any other passenger is or may be entitled. 8. AUTHORIZATION. Pursuant to RCW 39.34.080, the within Agreement shall be authorized by the governing body of each of the respective parties. 9. SEVERABILITY. In the event that any provision of this Agreement is adjudicated by a court of competent jurisdiction to be invalid for any reason, such decision shall not render unenforceable any remaining provi- sion not so adjudicated. f.� INTERLOCAL SCHOOL TRANSPORTATION AGREEMENT IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first written above. CRESCENT SCHOOL. DISTRICT NO. 313 Dr. Louis Wildman, Superintendent APPROV S T Attorney to the Authority ATTEST: General Manager Clallam Transit System CLALLAM T'ANSIT SYSTEM AUTHO ITY 3 PASS /FARE COUPON /TOKEN RATE SCHEDULE REGULAR FARE Full Number Price Quantity Passes Each Discount 1 -9 15.00 None 10 -24 15.00 5% 25-49 15.00 10% 50 -99 15.00 15% 100-Up 15.00 Available upon request 1982 SEP 16 PIS 2. 35 Each ;-.N y," 15.00 14.25 1 3.50 12 .75 Number Full Quantity Discount Fare Coupons/ Price Discount Price Tokens Each Each 1 -9 .5 None .50 10 -24 .50 5% .48 25-45 1 .5o 1o% .45 50 -99 .50 15% .43 100-Up .50 Available upon request REDUCED FARE (Available to certain groups only check with CTS for further information) Full Discount Number Price Quantity Price Passes Each Discount Each 1 9 7.50 None 7.50 10 -24 7.50 5% 7. 2 5 -4 9 7.50 io% 6.75 5o -99 7.50 15% 6.38 100 -Up 7.50 Available upon request Number Full Quantity Discount Fare Coupons/ Price Discount Price Tokens Each Each 1 -9 .25 None .25 10 -24 .25 5% .24 25-45 .25 io% .23 5 99 15% .21 100 -Up .25 Available upon request 1 I CLALLAM TRANSIT SYSTEM GOALS 1. Provide a quality transit service_that meets consumer needs and desires efficiently and effectively. 2. Conserve fuel wherever possible. 3. Help relieve traffic congestion. 4. Provide improved public transportation for the transportation of disadvantaged (the handicapped, the elderly, the very young, and the economically disadvantaged). 5. Coordinate with existing and materializing comprehensive plan for physical and social development within the PTBA. 6. Provide integration of private and public transit services in- eluding school bus operations where practical. 7. Reduce long duration commuter parking requirements in urban areas. City of Port Angeles 2 City Council Members Bob Polhamus Dorothy Duncan Chairman Stan Foster Vice Chairman Bob Polhamus CLALLAM TRANSIT SYSTEM AUTHORITY Six member Board appointed by the respective legislative bodies of the three component municipal corporations. Clallam County 2 County Commissioners Dick Lotzgesell Don Feeley Note: At least one member from each municipality must be present to con- stitute a quorum. If only three members are present, votes must be unanimous. City of Sequim 2 City Council Members Stan Foster Art Boyd --1. JEFFERSON CounrrY IC TRANSPORTATION ENEFI AREA (Xiu0 TIER) 02f NMQ1. Ob b9n1e1 vro YY►nd 3S .1_rv1Od X (Sutpuaa) Ml W r t1 V..LN(?01nr 1 r-sri NMCIL5gP (A1u0 3ZEH) UMO: 0"70 3 L 1Ij M3NJd (Sutpuad) Outpua d me Nl V1NnOW 3n"79 3NI7 d1HSNM01 A N332 :0 '1100V $37Y9 •Oa b2dniO r 9713ONV x-.no s J (salnog L) S313`JNY .LZ'Od 392101^1 ON,OWb10-:<< >t (atua'3tQH)' 1N3JS32aJ ONY7WW44 x", RJAor SUPERVISOR OF ADMIN. FINANCE (1) OFFICE ADMIN. ASSISTANT ASSISTANT (1) REVISED: 2/82 DISPATCHER (2) ORGANIZATIO,N;.L wi.,hT CTS AUTHORITY GENERAL MANAGER (1) TRANSIT OPERATORS FT(16 PT(11) 411100.7 INIMMeD CITIZENS ADVISORY COMMITTEE OPERATIONS MAINTENANCE SUPERVISOR SUPERVISOR (1) (1 FUELER/ BUS WASHER WASHER PT (1) PT(2) Number of Personnel Assigned to Each Position RECAPITULATION FT Full Time 40 Hours Per Week 24 Full Time PT Part Time Less Than 40 Hours Per Week 14 Part Time 38 Total Employees Number Year and Type Capacity Type of Fuel CLALLAM TRANSIT SYSTEM EQUIPMENT 12 j980 Carpenter Mini Transit 25 27 Propane 4 1981 Plymouth Vans 15 Unleaded Gasoline 1 1971 GMC School Bus 45 Regular Gasoline Projected Additions 2 Mini- Transit 25 27 Propane 4 30' Heavy -Duty Transit Coach 31 Diesel 3 35' Reconditioned Heavy -Duty Transit 45 Diesel Period December 1980 19,832 901 May 1981 22,556 1,128 December 1981 28,997 1,318 February 1982 34,671 1,703 Elderly /Handicapped 27.5% Regular 33.7% Students 38.87 CLALLAM TRANSIT SYSTEM RIDERSHIP Number Daily Average Account No Description Amount 441 00 442 CO OTHER TRANSIT FARES 10 Special Transit Fares 12 Wheels 444 00 NON- TRANSPORTATION REVENUES 10 Miscellaneous 6,000 11 Investment Income 105,000 446 00 12 14 447 10 440 10 CLALLAM TRANSIT SYSTEM ESTIMATED REVENUES /1982 PASSENGER FARES 95,625 LOCAL GRANTS, CONTRIBUTIONS, AND SPECIAL FARE ASSISTANCE Sales Tax Motor Vehicle Excise Tax 500 1,000 673,375 673,375 FEDERAL GRANTS 10,000 TOTAL REVENUE 1 BEGINNING UNENCUMBERED RETAINED EARNINGS 1,119,875 TOTAL $2,684,750 Account No. 640 20 643 00 643 00 644 91 640 10 CLALLAM TRANSIT SYSTEM ESTIMATED EXPENDITURES /1982 Description INVENTORY PURCHASES Amount 30,000 640 -30 FIXED ASSET PURCHASES .60 Capital Outlay 61 Land 25,000 62 .Buildings 46,000 63 Improvements 244,962 64 Equipment 271,600 640 30 TOTAL FIXED ASSET PURCHASES 587,562 641 00 OPERATIONS 10 _Personal Services 678,172 20 Supplies 121,232 30 Other Services and Charges 68,016 90 Other (Miscellaneous) 2,760 641 00 TOTAL OPERATIONS 270,180 642 00 MAINTENANCE 10 Personal Services 64,434 20 Supplies 7,499 30 Other Services and Charges 192,917 90 Other (Miscellaneous) 39 642 00 TOTAL MAINTENANCE 264,889 GENERAL ADMINISTRATION 10 Personal Services 20 Supplies 30 Other Services and Charges 90 Other (Miscellaneous) TOTAL GENERAL ADMINISTRATION RECONCILING ITEMS INTEREST EXPENSE TOTAL EXPENDITURES ENDING UNENCUMBERED RETAINED EARNINGS TOTAL EXPENDITURES AND RETAINED EARNINGS 81,973 4,155 99, 739 104 185,971 •28,842 1, 967, 444 717,306 $2,684,750 CLALLAM TRANSIT SYSTEM LABOR CONTRACT One Year Contract Amalgamated Transit Union Local #587 (Same As Seattle Metro) Expiration Date: May 31, 1982 Covered Employees: Dispatchers, Transit Operators, Washer Fueler, Office Assistant Wages For: Dispatcher $7.22 $8.05 Transit Operator 6.75 7.50 Washer /Fueler 5.25 5.75 Office Assistant 5.63 6.25 No Restriction On Use Of Part -Time Transit Operators All Benefits For Part -Time Personnel Pro -Rated Based On Hours Worked Dollar Cap On Health Insurance Programs 1 6 Months Thereafter Includes: Contracted With City of Port Angeles Performed At Their Maintenance Facility Does Not Include: Cost: CLALLAM TRANSIT SYSTEM MAINTENANCE Preventive Maintenance Safety Checks Time Ups Tires Minor Mechanical Work Fluids, Filters Engine Overhauls Major End Item Replacement $570 Per Month Per Vehicle Mini Transits Are Only Vehicles Covered $77,760 Per Year CLALLAM TRANSIT SYSTEM HANDICAPPED ACCESS No Current Wheelchair Lift Equipped Vehicles Conversions To Vans Projected For Second Quarter 1982 Contracts With Two Local Taxicab Companies To Transport Disabled Persons Average Cost Between $5 and $6 Per Person 4:a1i: rn'!ransit System 1. Eligibility Criteria: 1I. Selection: P. 0. Box 38 Port Angeles, Washington 98362 OPERATOR OF THE MONTH PROGRAM 1. No chargeable accidents during the previous six months. 2. No substantiated complaints the previous two months that require a conference. 3. Perfect attendance for the previous two months, excluding floating and regular holidays. 4. No disciplinary action reports for the previous three months. 5. No negative road reports for the previous two months. 6. Operated a bus a minimum of 40 hours during the previous month. 1. Initially, for the first two months, the General Manager, Opera- tions Supervisor_, and the two full -time Dispatchers will select the Operator of the -Month based upon the above criteria. 2. When the program has at least two Operators of the Month, all previous Operators of the Month and the Operations Supervisor will select the Operator of the Month based upon the above cri- teria. 3. After the completion of one year, all former Operators of the Month will vote to determine who will be Operator of the Year. III. Awards for Operator of the Month: 1. Dinner for two or a gift certificate ($25.00 value) at the restaurant or store of their choice. 2. Personal, designated parking space for one month. 3. Operator-1s photograph in the newspaper. 4. Eligible for Operator of the Year. IV. Awards for Operator of the Year: 1. One extra floating holiday. 2. Personal, designated parking space for one year. 3. Operator's photograph in the newspaper. Telephone (206) 452 -4511 SCAN 632 -1299 C i9a 'Firansit System Manager: Address: HISTORICAL BACKGROUND William B. Mac Cully 2417 West 19th Street Port Angeles, WA 98362 2417 1∎ 19th Port Angeles, Washington 98362 BRIEF SUMMARY OF CLALLAM TRANSIT SYSTEM Phone: Commercial (206) 452 -4511 SCAN 632 -1299 The Clallam Transit System, a Public Transportation Benefit Area type sys- tem, was formed on July 24, 1979, based on the results of a feasibility study conducted during 1978. Prior to that date, the only transportation service within Clallam County consisted of limited service by Greyhound, a small owner /driver van type operation in the west county area, a local private city bus line that last provided service in 1973, two owner /driver taxi companies, and various specialized transportation services available only to certain segments of the population, such as the disabled and elder- ly. In November 1979, the voters approved a proposition to fund public trans- portation by a local sales and use tax not to exceed three tenths of one percent. A five -year Comprehensive Plan was adopted in February 1980 and operations began in October of 1980. SERVICE During the start -up, two and a half months of 1980, Clallam Transit, known as "The Bus," operated up to 92 miles of line over 10 routes. By Septem- ber 1981, there were 113 miles of line over 13 routes, providing almost 120 hours of service daily. In January 1982, service was expanded to 17 routes. The system utilizes a primary timed transfer point in Port Angeles, the largest city served by the system, and a secondary point in Sequim, 15 miles east of Port Angeles. The most heavily traveled route in the system is between the two cities, with the other routes feeding into the two transfer points. Headways range from 30 minutes at peaks to three hours on the more rural routes. Hours of operation are generally from 6 A.M. to 8 P.M., Monday through- Friday, with one late night run serving the local community college evening classes. Saturday service from 9 :30 A.M. to 6:00 P.M. started in December 1981 on the route between Port Angeles and Sequim only. ADMINISTRATION, PERSONNEL, AND EQUIPMENT The Clallam Transit System Authority, which determines transit policy, ap- points a General Manager, who is responsible for operating the Transit System. The system is organized into three functional areas operations, maintenance, and administration. Telephone (206) 452-4511 SCAN 632 -1299 Brief Summary of Clallam Transit System 2 Clallam Transit System employed 30 people in December 1980, and 37 people by September 1981. There are currently 39 employees and 1982 expansion will increase this number to 51. Service is provided with 12 Mini- Transit vehicles of 25- passenger capacity and four 15- passenger vans. The 12 Mini- Transit vehicles have been converted to propane. FINANCES Clallam Transit System is funded by a 0.3 percent Sales Tax which generated $537,000 in 1980, $699,000 in 1981, and is projected at $673,000 for 1982. Motor Vehicle Excise Tax funds were $385,000 in 1980, $655,000 in 1981,'and are projected at $673,000 for 1982. In addition, the system is funded through farebox revenues and other income. The 1981 Annual Budget was over $1.4 million and 1982 is projected at over $1.9 million. PATRONAGE Ridership has increased continually since the inception of the system in October 1980, when it carried 346 riders per day to 1,162 by the end of September 1981, when the total ridership exceeded a quarter million. By February 1982, the daily average had increased to 1,703 and the half million ridership figure should be reached during April 1982. MEMO: December 12, 1980 TO: Rob Orton, Director of Finance and Administrative Services RE: Transit System Rob: Received your memo and hope I might clear up any apprehension you might have in regard to bus system. I do appreciate the fact you have not received undo complaints. My main concern on bus system, is the amount of time or contact made with each bus. I find we are spending a minimum of six hours a shift for safety checks, which includes moving.buses in and out of the stall, checking fluid levels, tires, body damage, lights, etc. We have some problems, from water leaks to driver seats on a cant position. I first heard about this schedule change from Paul Manger and felt since this was an in -house decision I nixed it. While I can appreciate a man wanting off Friday and Saturday nights, he would not be available for a bus down, that would have to be recovered, nor do any work on City equip- ment Friday night. Knowing full well C.T.S. would like buses started and warm on Monday mornings but still feel at this time we can better utilize him where we have him. Prior to November 20th, MacCully called me and indicated he was interested in checking out our bookkeeping and expressed a desire to keep warranty work that could be charged to transport equipment separated from main- tenance schedule. On the 20th of November we had a bus that entailed a number of hours to correct an electrical short, and I thought would be a good time for him to look at it while torn down. He could see why the charges could be varied. I set up a meeting with him, inviting Tim Smith and Ed Harr, who, by the way, came in on his own time. Bill looked at the work sheets and with some minor adjustments seemed to be content. He felt, at a later date, they might come up with a form that would better suit their needs which is immaterial to me. He requested Ed Harr to give him some input in this regard. I checked with night shift and found they hardly ever see MacCully. Most of the problems at night are with bus washers not showing up and they would phone him to let him know. I know for a fact the last meeting I had with MacCully was on the 20th. I hope to keep a good working relationship with him but have no torrid affair going. Our line of communication on nights, although not best, is set up for John Watts to meet buses at 7:15 and in turn pass requests on to Ed Harr when he comes in at 9:00. Ed doesn't see the drivers until 4:30 or 5:00 in the morning and that is about the time he listens to all the problems of drivers. Ed has established good relations with C.T.S. but does get started and runs off at the mouth. I believe this is the information that is passed to Bill MacCully. I have asked Ed not to pass everything he knows. The man has worked past his shift change many times to pacify the drivers and I asked that he go home after eight hours. We do have water leak Memo to Rob Orton From: Hutch December 12, 1980 Continued -page 2- problems and Ed has come in on Sundays to try and correct them while buses are warm and dry. On many occasions I have checked into your office and found you gone to meetings or on the telephone, etc. I want nothing more than to have a smooth operation. Hutch HH:lw DF /jh MEMO: OCTOBER 7, 1980 TO: MAYOR AND CITY COUNCIL FROM: DAVE FLODSTROM, CITY MANAGER SUBJECT: TRANSIT SYSTEM'S REQUEST TO PURCHASE PROPERTY ATTENTION: REAL ESTATE COMMITTEE At an earlier council meeting, the real estate committee received a memo from me regarding the Transit System's request to purchase City property. I also included a letter from Transit Manager Bill MacCully and a map of the area. As additional assistance to the real estate committee, I have looked at the assessed values of other property in this immediate area (and with the same -1 zoning) and find that the 1980 tax evalu- ation values (for tax purposes) these lots at $21,000 each'. Therefore, the five lots being considered for purchase would carry an assessed value of $105,000. Another option which the real estate committee might wish to pursue would be to lease the property rather than sell the property. I contacted the property management people at one of the local realty firms and was told that the annual lease amount for unimproved property is approximately 8% of the property value (in this case, $8,400 per year). I have conveyed this information to Mr. Bill MacCully of the Transit System and he confirmed that the Transit Authority can lease property as well as purchase property. Mr. MacCully will be present at Tuesday night's council meeting. /e.7. to 5 CialiarnTransit Sys tern September 5, 1980 Dave Flodstrom City Manager City of Port Angeles P. 0. Box 1150 Port Angeles, Washington 98362 Dear Dave: P: O. B3 8 Port Angeles, V /ash:ngton 92362 The Clallam Transit System is interested in acquiring the southwest quarter of Block Number 443 for the future location of our operations and administration center. This property adjoins your current maintenance facilit,,i, there we have contracted for the stff:age, refueling, and maintenance of ou::r transit vehicles. As such, this nearby location would enhance and s.mplify the reporting and dispatching requirements of our transit operations. I look forward to hearing from you at your earliest convenience. Sincerely, William B. mac Cully Transit Manager Wff: vw Telepnssr (206) 452 -451 SCAN 632 -12 ,Z fr o k. I i 0 1 !AST S/XTEENTH STREE 9 —1-ST4:AA )6 IN t sncv -.a' /.18 0 7 +,600 FT' or h5-0 srALLs SEVEN TEEN TH r- L stfre ...,0o/ or,-, 'Tc .4 "It r !"5115 V. 4.555"51 sr ourt.00R s /40 5.) 000 tt, ttst tare,60.0,5bE D .1 L OCK 443 ALLEY 4- c 5' Sr t; 44 t I 40' STREET t /EL intuwo 54" \ti. 6FE 0 Nit r p.. 1 October 3, 1980 MEMO To: City Council and City Manager From: Jack Pittis, Director of Public Works Subject: Transit Bus Shelter and Bus Stops /0,7.S) 5.9 BUS SHELTER We have received a request from the Clallam Transit System for placement of a shelter for the bus transfer facility on Laurel Street (See attached letter of October 1st). Their ultimate plans at Laurel Street are for four (4) shelters and a transfer area along the entire west side of Laurel Street from Railroad Avenue to Front Street. Their present request, as I understand it, is for one (1) shelter on Laurel Street. We recommend City Council approval of the use of City right of way for a bus shelter subject to the following: 1. That only one (1) shelter be installed until ridership warrants additional shelters. 2. That the bus stop on Laurel Street be limited to the west -side from Railroad Avenue to the alley. (This area is presently restricted and no additional parking will be lost). 3. That final design and location be subject to review and approval by the Fire Department, Public Works Department, and City Manager. (A preliminary design of the shelter is attached). 4. That the Clallam Transit System save and hold the City harmless for activities involving the shelter and that they carry adequate insurance. 5. Any additional shelters be approved by the City Council prior to installation. BUS STOPS In addition to the shelter, the Clallam Transit System has requested five (5) bus stops in the downtown area. The attached map shows the location of those bus stops along with the estimated number of parking stalls which will be lost at each location. Ordinance No. 2016 does not provide for the establishment of bus stops within the City. The proposed ordinance which is attached modifies Ordinance No. 2016 to include a definition of bus stops and provides for the Director of Public Works, Chief of Police and City Manager to establish bus stops where appropriate similar to the other restricted parking zones presently provided for. Should the Council approve the Ordinance we will only establish downtown bus stops at Laurel Street, First and Lincoln (south east corner), and First and Cherry. The other stops wnuld only be added when ridership warrants their establish- ment. The remaining stops in the rest of the City will be added after review and approval has been completed. As stated in the Transit letter most of that review has been completed. JNP j l Attachments r :2 z.....•,......„ 2,,,, ...i... z 4 PER ANENT FONT L,1-10N1 JS -0 5"," vv. Z Are., T•••■■ ••a r•• r—e rt I TT r )1 rt I 14 rr I I I r t I I i I t;1 I 6 :el I .1 JZ a- 16" eqr I i tr; ,11 :.:CA „A ci• cd. SIDE ELEVATION ELEVATION t2 0_ TREE. IItEZ _AUREL 5T PRoPosr, D SN\st.:TEre., P1111 OfI.J4 ..1 Lc c.,• ,f.• 1 i La A' —I 10'11; I i I I I 1 0, wAt-4( LtF T L.4 17- D T 1.4(ilAT PUN t 2/2. CiallamTransit System October 1, 1980 Dave Flodstrom, City Manager City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 SUBJECT: Bus Stops and Passenger Shelters Dear Mr. Flodstrom: P. 0. Box 38 Port Angeles, Washington 98362 _z 48 t The Clallam Transit System would like to establish designated zones within the City of Port Angeles as :Bus Stops. In addition, the System would like to provide passenger shelter at our downtown transfer facility on Laurel Street. We are planning to implement service on the Highway 101 Commuter between Port Angeles and Sequim on October 13, 1980, utilizing two vehicles. Other service within Port Angeles is tentatively scheduled to start during the first week of November, 1980, depending on equipment availability. Our concerns about Bus Stop locations are threefold. One, that they pro- vide a safe place for the transit vehicle to stop for passengers; two, that they are in the most convenient location for access to passengers generated; and three, that they minimize the impact on existing parking space. Based on coordination with and recommendations from the Department of Public Works, the attached list of proposed priority Bus Stops is sub- mitted. There are also five bus stop locations within the downtown business area that have been coordinated with staff. The proposed location for passenger shelter is on the west side of laurel Street. During the entire implementation period we will continue to work with City staff to insure the necessary coordination for the physical estab- lishment of bus stops. I would project that this coordination will result in the submission of a proposed ordinance tothe City Council for the designation of bus stops. I believe that the proposed zones for Bus Stops meet the concerns listed Telephone (206) 452-4511 SCAN 632 -1299 Letter, SUBJECT: Bus Stops and Passenger Terminals, dated October 1, 1980 Page 2 above in priority order. We share the City's policies relating to public Transit of: 1) Locating rapid transit terminal facilities as near to the City core and other transportation terminal facilities as possible, and 2) Providing convenient access between neighborhoods, residential, commerical, and industrial areas and major community facilities. I would like to thank the City staff persons who have been so helpful to me and my staff in developing the attached material. Without their guidance and recommendations my job would have been most difficult. Sincerely, William B. Mac Cully ,Transit Manager WMsa enclosure: Proposed Priority Bus Stops PROPOSED PRIORITY BUS STOPS N1. Laurel Street Transfer Point 2. Race and 4th, N.S. 3. Race and 8th, F.S. 4. Peninsula College Parking Lot 5. Plaza Shopping Center, frontof Kits Camera 6. Caroline Street at Hospital, F.S. at crosswalk 7. Lincoln and 3rd, F.S. front of Phone Co. 8. Laurel and Forest 9. Rhodes and Crabapple, on Crabapple 10. Olympic National Park Headquarters 11. Vine and 8th, N.S. 12. Cherry and 8th, N.S. 13. 16th and Pine, N.S. 14. Airport Terminal 15. "F" and Lauridsen Blvd., on "F" Street 16. "C" and 8th, mid block 17. "A" and 7th, N.S. 18. "N" and 10th, N.S. 19. Diversified Industries 20. 10th and "I on 10th St., N.S. '21. "A" and 8th,'on "A" St., both sides of street 2 AN ORDINANCE of the City of Port Angeles amending Sections 1 and 9 of Ordinance 2016, defining and establishing 3 procedures for designation of bus stops. 5 6 follows: 7 8 9 10 7.1 12 13 1 ORDINANCE NO. (C). Taxi Zone no vehicle, other than a for -hire vehicle 14 properly licensed by the City of Port Angeles shall stop, stand, -;or park in a taxi zone. 15 (D). Police Zone no vehicle, other than one upon official 16 police business shall stop, stand, or park in a police zone. 17 (E). Bus Stop no vehicle shall park, stop or stand in a bus stop, except a bus, either to lay over in an operating 18 schedule, or while waiting for, loading, or unloading passen- gers; provided that such bus provides regularly scheduled 19 service within the jurisdiction of the local authority. 20 Section 2. This ordinance shall take effect as provided by law. 21 22 23 24: MAYOR 26 27 28 29 Craig L. Miller, City Attorney 30 31 PUBLISHED: 32 PASSED by the City Council of the City of Port Angeles at a regular meeting of the Council held on the 7th day of October, 1980. ATTEST: BE IT ORDAINED BY THE CITY COUNCIL of Port Angeles as follows: Section 1. Section 9 of Ordinance 2016 Ls amended to read as Restricted parking zones designated pursuant to Section 7 of this ordinance, and the allowed use of each restricted zone are as follows: (A). No Parking Zone no vehicle, except an authorized emer- gency vehicle, shall park,'stand, or stop in a no parking zone. (B). Loading Zone no vehicle shall park, stop, or stand in a loading zone, except for the purpose of, and only for such period of time as necessary for, expeditious loading or un- loading of a commercial or passenger vehicle. In no case shall the stop for loading or unloading of articles or materials or passengers exceed 15 minutes in time. Marian C. Parrish, City Clerk APPROVED AS TO FORM: FIRST LEGEND 1.1<itselEIER OF PARKING SPACES LO FROPCDS ED BiciS STOP LOCAT/0 s BLOC__ —T cr cc t Si El fir FRONT STREET BLOCK 2 TLW esit 0 (To be ;ris-folied lafee) BLOCK 14 TPA STREET 11 1 "7" 1 ri 4 (To e ■ri sto 11 ed lerter 0 FRONT BLOCK 15 TPA _1- I I I FIRST RAILROAD AVENUE E BLOCK I TLW BLOCK I TL E H .1._ _x_ I i I -7- STREET I i -r- _J_ 11 CC t BLOCK 16 NRS 0 I --A _,e STREET 1- i ,t r 0 1 t! r MEMO: SEPTEMBER 16, 1980 TO: MAYOR AND CITY COUNCIL FROM: DAVE FLODSTROM, CITY MANAGER SUBJECT: TRANSIT SYSTEM "S REQUEST TO PRUCHASE PROPERTY 9. is; Pa e 0 [l C d» (le ?hoc.< X43 Lors Mr. William MacCully, Transit Manager, sent me the attached letter in which he indicated that the transit authority is interested in purchasing City property adjacent to the City's Service Garage and Corporation Yard Site. I have talked with Mr. MacCully and told him that I would forward this letter on to the City Council and the Real Estate Committee. Attached is a map of the Corporation Yard showing the property that the Transit System is interested in. DF /jh Clallam Transit System September 5, 1980 Dave Flodstrom City Manager City of Port Angeles P. 0. Box 1150 Port Angeles, Washington 98362 Dear Dave: The Clallam Transit System is interested in acquiring the southwest quarter of Block Number 443 for the future location of our operations and administration center. This property adjoins your current maintenance facility, where we have contracted for the ste_age, refueling, and maintenance of ousr transit vehicles. As such, this nearby location would enhance and sitmplify the reporting and dispatching requirements of our transit operations. I look forward to hearing from you at your earliest conveniencce. Sincerely, William B. Mac Cully Transit Manager WM :vw P. 0. Box 38 Port Angeles, Washington 98362 0 9 STREE SIXTEE 5LOCK 443 ALLe•( TOR ;c7 ti :4 3 'NO 5, Vc Lo E.Y/Srr. •3•ItER SIRECr ourocos E P50' 75,00 40 tt t ClallamTransit System June 26, 1980 Marion Parrish, City Clerk City of Port Angeles P.O. Box 1150 Port Angeles, Washington 98362 Dear Ms. Parrish: CLALLAM COUNTY COURTHOUSE 223 East Fourth Street Port Angeles, Washington 98362 We recently completed an Agreement for SCAN Services between the State Department of General Administration and the CTS. In accordance with RCW 39.34.040 request that the attached copy of that agreement be placed on file with your office. Sincerely, William B. Mac Cully Transit Manager WBM /vp Enclosure ..0795 Seek) e. 97 eGw z.a Telephone -7 5` (206) 457 -1980 TIIIS AGREEMENT made and entered into this and under the provisions of Chapter 39.34 RCW, by and between the State Department of General Administration, hereinafter called the "State and hereinafter called the "User AGREEMENT FOR SCAN SERVICES Clallam Transit System day of .1.unP ,1 This agreement is for the purpose of permitting the User to make the most efficient use of its powers by enabling it to cooperate with the State and other authorized public agencies on a basis of mutual advantage in the utiliza- tion of the State Controlled Area Network, hereinafter called "SCAN it will provide a more efficient and orderly conduct of governmental business at the lowest possible cost. The State agrees to furnish service on SCAN, the statewide telephone network, to the User as hereinafter provided: I. The User may terminate service at any time. The State may discontinue service to the User at any time after 30 days prior written notice. The User shall utilize the system in accordance with the following conditions: (a) Calls on the SCAN Network shall be for state purposes and functions only: PROVIDED, That calls to other SCAN telephones, including non -state public agencies, may be used for local governmental business functions within the state; (b) Personal calls are not permitted; (c) The User is not authorized to provide SCAN service or facilities to any other activity. All requests for SCAN service will be referred to the State for appropriate disposition. 3. The State will hill the User monthly on the same basis that it hills state agencies. The State will determine the rates to be charged based upon the number of minutes of SCAN telephone usage and upon the total cost of SCAN, including common carrier charges and administrative expenses, and upon the cost of common carrier facilities and equipment necessary to provide SCAN service as in the case of state agencies. Rates to the User will be evaluated quarterly, or as necessary, for the purpose of making such adjustments as may be necessary to conform to cost variations. The User shall make payment in full within ten days after receipt of the invoice for charges or make one payment in advance, quarterly. If payment is not made in advance, in accordance with the Advance Payment Policy,, the State will accept payment by check, one check against one invoice. 4. The State shall determine whether SCAN service for the User will be provided at any requested geographical location. FORM GEN-COM-01 0 16/79t P. 1 5. SCAN services will be authorized only in those offices operated by the User for the purpose of conducting business directly concerned with state or local governmental functions. 6. The State shall administer this agreement for services in the same manner as it does for state agencies, boards and commissions. 7. In the event that the services provided by the State involve the use of services or facilities with regard to which another state agency has statutory powers, this agreement shall be submitted to such state agency for approval prior to its becoming effective. 8. Before this agreement shall become effective, it shall be filed with the City Clerk and with the County Auditor, and with the Secretary of State. Any filing fees attributable thereto shall be borne by the User. 9. The powers and authority conferred by this agreement are in addition and supplemental to powers or authority conferred by any other law and nothing contained in this agreement shall be construed as limiting any other powers or authority of the User or the State. DATED THIS 2nd BY TITLE USER AGENCY NAME USER AGENCY 6 PLI:4-0-eee-, William- B. Mac Cully Transit Manager Clallam Transit System FORM GEN-COM-014 (6/79) P. 2 day of June 19 $0. STATE OF WASHINGTON DEPARTMENT OF GENERAL. ADMINISTRATION �J. A. Reyntlds TITLE Director /Tel ecommunications 4 MEMO: June 9, 1980 TO: File FROM: R. Orton /Bill MacCully, Manager Clallam Transit (CTS) /H. Hutchison. RE: City Maintenance of Transit Fleet '7 During a meeting between Bill, Orton, and Hutchison on June 4, 1980, the following items were discussed and tentative agreements made. 1. Two mechanics will be required for maintenance of the Transit fleet (estimated at 21 vehicles by June 1981.) CTS desires priority availability of a day -shift mechanic and fully equipped service truck to answer county -wide disable calls. The City has a service vehicle which will be modified for this use. CTX may consider assisting in this investment. A second mechanic will be assigned night shift. 2. Radio Communication Facilities A dispatch console will be installed at the City Service Garage at CTS expense. CTS will consider installing a radio in the City service vehicle at its expense. 3. Propane Tanks CTS desires space (16'x 16') at the City Garage for installation of propane tanks and fuel pumps for transit vehicles. This would be at CTS expense. Orton mentioned that installation should be compatible with Corporation Yard plans, and will refer the matter to the City Engineer. 220V power service will be required at the pump. This will be coordinated with City Light. 4. Cleaning and Washing of Vehicles CTS will furnish labor (on its payroll) for this function. City will provide supervision for these individuals. It was mutually agreed that the washing facility should be enclosed to protect personnel from inclement weather and overcome freezing water lines and water freezing on the units. A minor investment in cleaning tools would be required. Memo Oune 9,,1980 Page -2- 4. Cont. Any costs for capital improvements to enclose recovered through a maintenance contract will be negotiated. Existing shop steam cleaner, high pressure washer and vacuum would be made available for CTS use. 5. Maintenance and Physical Plant If the Canadian coaches are acquired, CTS would want separate provisions for major engine /transmission overhauls. The cost effectiveness of major work on the older busses would be weighted before it was undertaken. Apart from major work, Orton would prefer a uniform monthly rate for maintenance of each unit. Rates would be reviewed semi annually and adjusted for losses on gains against the fleet. As indicated to the City Council on June 3, the addition of 11 to 21 transit units to the City fleet on top of present growth will aggravate competition for stall space at the 17th and "B" facility. Units presently maintained are as follows: City Fleet: 116 units County Admin. Cars:" 10 units (PM only) N.O.L.S. 3 units County Sheriff: 22 units (added in May 1980) Total: 151 units Adding to this is 11 vehicles which the City added to its fleet in 1980. In 1981, with CTS in full operation, City maintenance responsibility will be to 183 vehicles an increase of 21% in less than one year. Orton /Hutchison will continue to advocate garage expansion to relieve congestion. 6. Fuel CTS will purchase fuel and arrange to secure appropriate State and Federal allo- cations. City fuel facilities at 17th and "B" should be able to handle fueling requirements. cc: D. Flodstrom City Council members H. Hutchison R. French A. Rose K. Ridout CONTRACT Whereas, the parties desire to enter into this contract for their mutual benefit and hereby acknowledge that the mutual promises contained herein con- stitute good and valuable consideration, this contract, made and entered into this ..day of JC4 1980 between the City of Port Angeles, a political Section I. Preventive Maintenance, Mechanical Maintenance,Repairs, and General Service. 3 v.30 5.97 subdivision of the State of Washington, hereinafter called "City" and the Clallam County Transit System, a political subdivision of the State of Washington, hereinafter called "CTS The City shall provide preventive and mechanical maintenance, and parking for the CTS fleet of transit vehicles commencing in July 1980, and subject to the following terms and conditions: (A) City will provide routine preventive maintenance, maintenance and repair of engines, drive train, mechanical parts and accessories according to the rates established in Section VI(A), below. Examples of services shall include, but not be limited to the following: 1. Engine repairs and tuning. 2. Brake repairs and wheel bearing service. 3. Tire service and replacements, wheel balancing and alignment (depending on vehicle type, alignment may have to be contracted). 4. Transmission and drive train maintenance. 5. Electrical system repairs (including replacement of lights, warning indicators, fuses, circuit breakers and lens covers. 6. Maintenance and replacement of oils, lubricants, and other fluids. 7. A schedule of preventive maintenance, including safety checks, maintenance of fire extinguishers and first aid equipment, and vehicle fueling (vehicle fueling will be done by City personnel only when vehicles are presented for maintenance. Fueling of vehicles during transit operations will be done by CTS personnel.) (B) Non scheduled maintenance such as major engine or transmission overhauls, repairs for accident damage, general body damage, damage to vehicle interiors or damage by vandalism, shall be billed CTS at actual City cost or outside contract, whichever is the lesser expense. The City shop charges for these services is specified in Section VI(B) below. (C) CTS will provide, at its expense, personnel necessary for cleaning and washing of transit units at the City Service Garage. City will furnish cleaning equipment (at no charge) to CTS personnel for cleaning exteriors and interiors of transit vehicles. City will furnish evening supervision for CTS personnel assigned to cleaning Transit units. (D) CTS, at its expense, will insure that Transit vehicles are made available for service at:the City facility:at dates and times mutually agreed for maintenance intervals. (E) City will warrant all repairs and services for a period of thirty (30) days only after maintenance events. This warranty shall apply only to workmanship, not in,parts or materials used in repairs. SECTION II. EMERGENCY SERVICE AND ASSISTANCE FOR VEHICLE DISABLEMENTS (A) The City will provide a service vehicle, equipment, and manpower to respond to emergency calls for Transit vehicles disabled in the field. (B) CTS vehicles will receive priority response for emergency calls over other vehicles in the City fleet. Such service will be available from 6 A.M. to 7 P.M. during weekday operations. (C) If towing is required for disabled vehicles, an independent contractor will be utilized. Towing expense will be borne by CTS. (D) Emergency service calls will be billed at the rates specified in Section VI(C), below. SECTION III. FUEL SUPPLY AND FACILITIES (A) City will furnish adequate installation space for propane fuel tanks and fuel pump at the City's Garage facility. CTS will pay for installation of tanks and pump, and City electric energy costs to serve pump facilities. CTS will also assume expenses for maintaining and repairing propane facilities. City will not be responsible for actual maintenance or propane facilities. (B) CTS will arrange for acquisition, delivery, and payment of propane fuel supplies. (C) To the extent that CTS vehicles require gasoline fuel at City facilities, City will make available "key- lock" and pump facilities at no cost to CTS. CTS will reimburse the City for gasoline consumed, and will arrange for gasoline fuel allocations above those required for the City fleet. (D) City will invoice CTS for the actual cost of gasoline fuels. No additional "mark -up" or price margin will be imposed by the City. -2- SECTION IV. COMMUNICATIONS CENTER AND EQUIPMENT (A) City will furnish CTS at no cost, office space at its garage for installation of a transit dispatch console and equipment. The cost of equipment and installation will be borne by CTS. (B) CTS will, at its expense, furnish the City's emergency service vehicle with radio equipment capable of operating on the Transit Systems communication frequency. SECTION V. MODIFICATIONS AND IMPROVEMENTS TO CITY GARAGE FACILITIES (A) The City and CTS agree that certain modifications and improvements to City Garage facilities may be necessary to accommodate the Transit Fleet. These improvements are: 1. Enclosure of washing facilities for protection against inclement weather. 2. The addition of one additional maintenance stall and heavy, truck -type hoist. 3. Improvements to accommodate parking of up to 21 transit vehicles. 4. Provision of additional storage space for tires and other inventory. (B) CTS agrees, through separate negotiated agreement, to participate in financing for these improvements to the extent that such improvements directly benefit CTS, or are undertaken specifically to accommodate CTS vehicles. (C) Should the parties fail to reach satisfactory agreement with respect to capital improvements within 60 days from the effective date of the agreement, this Contract will be subject to immediate termination. SECTION VI RATES AND CHARGES FOR SERVICES (A) Basic Unit Contract Rate: For services provided under Section I(A), above, the monthly rate for CTS units shall be $370. This rate applies only to the General Motors Corporation Carpenter Model "CV" mini -bus vehicles in the CTS fleet. Rates for other types of units shall be negotiated at the time such units are planned for road service. (B) Shop Rate for Non Scheduled Services specified in Section I(B), above is $22.50 per hour. Parts and other materials shall be billed at actual cost. (C) Calls for Emergency Service shall be charged at the rate of $30.00 per hour which shall include the cost of labor and City service truck. No extra charges will be made for parts or materials needed on emergency disable calls, unless the disablement is due to accident damage to exterior body, engine, transmission, drive -line, or vehicle interior. -3- (D) The City guarantees the rates specified in Section VI(A) -(C) from the effective date of this contract until December 31, 1980; after which, all rates and charges for service shall be negotiated on an annual basis. (E) Negotiated rates in any succeeding contract period will consider gains or losses incurred by the City in maintaining the transit fleet during the previous contract period. The City agrees to keep separate maintenance records for CTS vehicles, and make such records available for CTS review. SECTION VII. HOLD HARMLESS AGREEMENT AND LIMITS OF LIABILITY. (A) CTS agrees to save and hold the City harmless from, and defend the City against, any claims for personal injuries or property damages to either the Transit Authority, its employees, or third persons, whatsoever, arising out of or connected with the operation by the Transit System of its services and facilities except claims for damages or personal injuries solely caused or attributed to negligence on the part of the City in the performance of its functions under the terms of this agreement. (B) The City shall not be held liable for damage caused by vandalism, theft, or accidental damage caused to any Transit vehicle when: 1. The vehicles are in the care and custody of CTS personnel whether on or off City premises. 2. The vehicles are parked after normal working shifts of City Garage personnel (i.e., after close of evening shift until beginning of day shift). (C) CTS shall furnish the City with suitable evidence of insurance with respect to liabilities assumed in this Section. Such insurance coverage should name the City as an additional insured for activities related to the transit operation. SECTION VIII\ TERMINATION OF THE CONTRACT OR RENEGOTIATION OF TERMS. (A) Not withstanding the stipulation in Section IV(C), above, this contract may be terminated at any time by either party upon the service of notice of intent to terminate not later than thirty (30) days prior to the desired date of termination. (B) The terms and conditions of this contract may be re- negotiated from time- to-time provided that both parties mutually agree to re- opening the Agreement. (C) Should termination arise becuase CTS desires to begin its own maintenance facility, CTS agrees to consider employing City mechanic personnel who may be surplus labor after__the Transit fleet is separated from City maintenance. -4- SECTION IX EFFECTIVE DATE OF THE CONTRACT': This Contract shall take effect on the date the agreement is signed. IN WITNESS WHEREOF, said parties have caused this contract to be executed by the proper officials this day of CITY OF E RT ANGELES: By: �S uel Haguewooti May Lez-ke_4( CLALLAM T T SY EM: By: e ,e6 -r %cam Y' r s Ill e ef_ezt-L-e Ofr 6.3. MEMO: May 30, 1980 TO: Dave Flodstrom, Mayor Haguewood and Councilmembers FROM: Rob Orton, Director of Finance and Administrative Services RE: Maintenance of the Clallam Transit Fleet. For some time now, we have had informal discussions with the Clallam Transit System (CTS) about the possibility of the City providing main- tenance for the transit fleet. Inasmuch as there has been significant activity towards acquiring vehicles and hiring transit personnel, I felt it appropriate that CTS approach the City Council on a formal basis to discuss the maintenance issue. Hence, Mr. MacCully's letter of May 23rd. Since we began discussion of maintenance, the potential configuration of the transit fleet has changed several times. This, I presume, is due to the number of alternatives available to the Authority. While we are enthusiastic about assisting CTS, it is simply not possible to calculate a reasonable maintenance agreement without knowing the composition of the fleet. At the present time, CTS is considering an admixture of 1948 -53 vintage coaches plus several mini -buses and vans. The selection of certain units has a material effect on our ability to provide quality service and will also influence the extent to which our garage facilities will have to be modified to accommodate the fleet. I would like to address these issue in this communication: 1. 17th B Service Facility: Assuming a mix of large transit coaches and 10,000 to 15,000 GVW mini buses, we have a problem with stall space. Presently, we have one stall with a hoist capable of handling vehicles in this weight class; and another stall with a pit which is not available on a full -time basis. Considering the fact that we have 116 units in our own fleet, and are maintaining County and Library vehicles as well, competition for stall space is already intense. (We have 72 units in our fleet which need routine access to the heavy hoist.) Our present congestion limits the optimum and safe use of the stall areas. This problem is with us now and, as a consequence, additional stall area has been designed into the Corporation Yard Plan (this however, is unfunded at the moment). There is concern too, that full size coaches, if eventually purchased, will not physically fit into our existing stalls. During inclement weather this could aggravate working conditions and impair the energy efficiency of the shop's heating system. Memo May 30, 1980 Page 2 Ideally, at least one additional stall with a truck hoist should be added to the facility. This would cost between $55,000 and $65,000. As virtually all mechanical maintenance would be done at night, the garage would have to carry a substantial inventory as our parts outlets are not accessible during evening hours. Our present inventory room (northwest corner of the garage) is at capacity We have little space available to expand and some remodeling would be necessary. At this writing, we do not know the space requirements for the inventory which would accompany the Canadian coach fleet. Washing and cleaning of transit units may be accomplished at our existing facility although it should be enclosed; and some updated cleaning equipment purchased. The facility is open and during the winter months, we have trouble with frozen lines and water freezing on the units during the evening. 1 do not have cost estimates for these additions at this time. 2. Personnel and Rates: Most of our recent analysis has centered around the alternative that the fleet would be comprised of 16 new mini- buses; i.e., General Motors Corporation Cadet "CV "Fordabus or equivalent. Based upon this assumption, about 3200 manhours would be required to maintain the fleet annually, with a direct labor base of 1850 hours per man year. This translates to two full -time mechanics (a total cost of $54,000 per year, 1980 dollars). Considering the addition of parts, lubricants, pm checks and tire service, we believe we could maintain the mini -buses at a cost of $560 -$600 per month, per unit, excluding fuel; or $1145 to $1200 including gasoline (based upon 45,000 to 50,000 miles per year, 10 miles mpg average). Two additional full -time personnel would be required to clean and wash the units under the presemption that this would be done nightly at a rate of one hour per unit. (CTS would consider providing these employees.) City garage personnel have thoroughly examined the 1952 transit coach made available for our inspection by Canadian officials_ During examination for compliance with State Patrol safety regulations, the pinion gear in the differential failed under a braking test. The unit is otherwise in reasonably good condition. MEMO May 30, 1980 Page 3 The newest of these vehicles is 27 years old, however, and we are reluctant to commit a final opinion until the rest of the fleet is examined, and the extent of parts availabity determined. The CTS has set July 24th as a target start date for transit operations. Frankly, I believe this to be too aggressive a schedule particularly if the City is to provide maintenance. Considering the garage modifications; personnel hiring, and the acquisition of inventory and equipment, it is doubtful that we can be prepared by that date. With new personnel and some "tooling -up" we could be prepared to furnish modicum support by July -end, but authorization to proceed must be obtained readily. I am prepared to discuss these matters in greater detail at the Council meeting. REO /dp Clallam Transit System May 23, 1980 Dave Flodstrom, City Manager City of Port Angeles P.O. Box 1150 Port Angeles, Washington'98362 Dear Dave: CLALLAM COUNTY COURTHOUSE 223 East Fourth Street Port Angeles, Washington 98362 The Clallam Transit System is interested in contracting with the city of Port Angeles for maintenance services. We have informally explored this possibility with Rob Orton, and now feel that the matter should be brought formally before the Council. Accordingly, I would appreciate it if this potential agreement could be scheduled on the Agenda for June 3, 1980. I would be making the basic presentation, from the Authority's standpoint, along with Rob to present the City's position from a maintenance and financial standpoint. An anticipated timeline would be as follows: June 3 Initial Presentation of proposed Contract to Council (Regular Council Meeting) June 17 Authorization by Council to proceed with contract (Regular Council Meeting) June 18 July 13 Recruitment and Selection of Additional City Personnel for contract (Handled by City Staff) July 1 Signing of Contract by Council (Regular Council Meeting) July 8 Signing of Contract by CTS Authority (Regular CTS Meeting) July 14 Start -up of Maintenance Contract July 24 Start -up of Transit System Operations Telephone (206) 457 -1980 CLALLAM TRANSIT SYSTEM Page 2 If June 3 is satisfactory, I will provide some written material con- cerning this proposal prior to close of business May 29th in order to allow its inclusion with your council members' packets. Please advise as to number of copies required. Thanks for your time and Cooperation. Sincerely, W JM /vp William 3. Mac Cully Transit Manager cc Rob Orton March 27, 1980 The Honorable Sam J. Haguewood Mayor of City of Port Angeles P.O. Box 1150 Port Angeles, Washington 98362 Dear Mayor Haguewood: In accordance with WAC 468 -85- 290(2) concerning distribution of comprehen- sive transit plans, attached is one copy of the Comprehensive Transit Plan of the Clallam Transit System dated February, 1980. The above reference does not require any action on your part. However, your comments and /or questions about any portion of this plan would be most welcome. WBM /vp Enclosure William B. Mac Cully Transit Manager r CLALLAM TRANSIT SYSTEM :_„...f r e Clallam County Courthouse to 223 East Fourth Street t' -s Port Angeles, Washington 98362 Telephone: (206) 457- 1980-' ay9S1 NO11 s$ I n ad *90tl 4woa1 44 00>1 4M0 r 0861 "1. NIVEIWO --"m gailina00011 01103. //1 P.4!etP a _„.f1f�aQO a 1 �J ij n 1 ull•Mj f l l g 1; tQE�t a� aoa an N b I 1 sa 210 080'N 210 080'N N I g313`JN 1 eo 1 ti,e a n,Ln rd aala6ua 1 NOILW' 353e XO 0 1 d 8 1 Ave 1 G Old Sappho PysIR Hwy J 8 et Soleduc mon Voss $a No,th Po Fl` I Poo 3356 solder v 41 ,41` 3/l4 l 0 Irl II`'nI'r/IVII`\� 4 /I III„ 7 M oahe Nonch 3060 elgler Mt 2550 21 22 R VER Foirholm slide Pk //n /5 Eagle Pt za w Neogle Pt MPdrlm A K E A LOpoel Pt Ovington 0018 Pt Dee! Lake veoro Pk 4705 B arnes Pt 50 /7500 Long Lake SEVEN LACES BASIN Margery,oln Loke lit LAKE SUTHERLAND Luord Reod Px 535/ ='IL 16 lake Iherland Rd Romopo H400Y .Lake ourrwachler Rd >k 1 x.101 °4o 30 0� OLYMPIC E l w h o I, NATIO OLYMPIC aastale /Ow 5 Fr, Mt eolev NATI ONA 'FOREST, 4) =i ll�i k *4*9ALDY \r, RID w, js,oJ 31 I he �nf' °Il 3 1 111q5 9he melon C FAP come 9 'r TRANSPORTATION TAX CLALLAM COUNTY A Public Transportation Benefit Area (P.T.B.A.) has been formed in Clallam County authorizing a .003 retail sales tax and use tax to finance the transportation system effective January 1, 1980. Local sales tax locator code numbers remain the same for cities within the P.T.B.A. However, the unincorporated area of Clallam County within the P.T.B.A. will be coded 0505. The P.T.B.A. does not take in all of Clallam County. Enclosed is a map of the county which shows the P.T.B.A. It will be necessary for each business location in the county or firms doing business in the county to determine if they are located within or make sales from within the P.T.B.A. Local sales tax rules apply. Local sales tax .005, transportation tax .003, total local sales tax in the P.T.B.A. will be .008 beginning January 1, 1980. AGREEMENT THIS AGREEMENT is made this ,41- day of /2. 1979, by and between the CITY OF PORT ANGELES, a municipal corporation of the‘State of Washington (hereafter "City and the CLALLAM COUNTY PUBLIC TRANSPORTATION BENEFIT AUTHORITY, a municipal corporation of the State of Washington (hereafter "PTBA FOR AND IN CONSIDERATION OF the mutual covenants and promises contained herein, the parties to this agreement contract as follows: 1. The City will provide, for use by the PTBA, the following: (A) Services of specific city employees, not to exceed eight (8) hours per month per employee, as requested by PTBA and approved by the City Manager. (B) Office supplies, equipment, vehicles, reproduction capability, computer time, and other such "supplies" as reque sted by PTBA and approved by the City Manager. 2. PTBA will pay to City, within thirty days of receipt of an invoice from City, the following fees for services or materials provided under paragraph 1: (A) Actual rate of employees' pay, upon an hourly basis for salary and fringe benefits, as well as a charge for over- head. This charge shall include all required secretarial time upon the same basis. (B) Actual cost of supplies plus an administrative overhead charge. 3. PTBA will use the services and supplies provided to it by the City only for the public purposes for which the PTBA was formed. Any other use of such services or supplies shall automatically and immediately terminate this agreement. 4. All requests for services and supplies shall be made through the City Manager. The City Manager shall make a decision as to the availability of services or supplies. If, in the opinion of the City Manager, city services or supplies are not available for use by PTBA, he shall so indicate to the PTBA, in writing. The City Manager's decision as to availability shall be final. If supplies are sought by PTBA from City and the City must bid to acquire those supplies, PTBA agrees to abide by City's bid procedures and by the award of the bid. 5. PTBA will defend the City against, and hold the City harm- less from, any action for personal injury or property damage against City arising out of, or in any way connected with, the provision by City of services or supplies to PTBA. 6. PTBA agrees to provide insurance, including errors and omissions, professional malpractice and general liability, with limits of $100,000 per person and $300,000 per incident for personal injury, and $100,000 for property damage, which insurance shall endorse the City of Port Angeles as an additional insured. 7. This agreement shall be in full force and effect for one year from date of execution. 8. This agreement may be terminated upon ten (10) days written notice by either party, without cause. This agreement may be termin- ated immediately, upon written notice to either party, upon breach of any of the conditions or covenants of this agreement. CITY OF PORT ANGELES 2y ,011 -2- C CITY CLERK CLALLAM COUNTY PUBLIC TRANSPORT ON BENEFIT AUTHORITY -L. r PUBLIC TRANSPORTATION CONFERENCE TIME: 7:30 P.M. Tuesday, July 24, 1979 PLACE: Port Angeles City Council Chambers SUGGESTED PROCEDURE 1) Public Hearing Convenes 7:30 P.M. Guest Introduced. 2) Public Hearing is closed (approximately--9:30). 3) P.T.B.A. Conference is convened. *4) P.T.B.A. Boundaries are considered and finalized (motion). *5) Structure of P.T.B.A. governing board as a six((6) member body fixed at two (2) members from each participating municipality. (Motion). NOTE: This item had been communicated to legislative bodies only as a recommendation. *6) Verification of official letters of appointment from each of the member municipalities. (Motion). *7) Identification and recognition of duly authorized P.T.B.A. governing board members as: (Motion) A) Clallam County Board of Commissioners 1) Commissioner Dick Lotzgesell 2) Commissioner Harry Lydiard B) Sequim City Council 1) Council Member Al McClurken 2) Council'Member Stan Foster C) Port Angeles City Council -1) Council Member Carol Boardman 2) Council Member Harold Buck *8) Public Transportation Benefit Area Conference Adjourned (Motion). 9) P.T.B.A. governing board seated and convened. NOTE: Conference Chairman, Dick Lotzgesell functions as convener. 10) Chairman elected (other officers *11) Chairman authorized to petition Washington State Department of Transportation for planning and operational funds. (Motion). NOTE: Sum to be determined at one dollar per capita within benefit area. Availability is approximately (30) thirty days. *12) Calendar set for future meetings (motion) NOTE: Date Time Place 13) Other Business (Chairman "s Perogative) 14) Adjournment. Motion's Requireli TO: Citizens of Clallam County Interested in Public Transportation FROM: Clallam County Transportation Committee SUBJECT: Public Meetings on Public Transportation January 30, 1979 The Clallam County Transportation Committee has been active for over a year in an attempt to promote the idea of public transportation for residents of Clallam County. Efforts to date have resulted in a Transportation Feasibility Study being completed for the City of Port Angeles and a 15 mile radius there from. This was sponsored by the City of Port Angeles and indicated that public transportation was both feasible and necessary, but left the ques- tion of the extent to which the public would support, by new taxes, a public transportation system largely unanswered. Both the City of Sequim and the City of Port Angeles agreed that there was sufficient reason to proceed with the process and, by resolution, asked the County Commissioners to host a Transportation Conference. The purpose of this conference will be to determine if indeed there is sufficient interest in public transportation to proceed with the crea- tion of a public transportation organization. That organization would be able to operate the public transportation system. The Clallam County Transportation Committee is hosting an informal information meeting on February 8, 1979 at 7:00 P.M. at the Peninsula College Lecture Hall. The purpose of the meeting will be to explain the whole process that we have gone through and that we must go through in order to begin a public transportation system. We will attempt to answer questions that you may have regarding anything having to do with public transportation and procedures. We ask that whether you are for or against public transportation, that you come and let us hear you. If you cannot attend our meeting, do not let that stop you from attending the Clallam County Transportation Conference hosted by Clallam County on February 15, 1979 at 7:00 P.M., again at the Lecture Hall of Peninsula College. Think about the future for a moment and you may agree with us that beginning to plan for public transportation now is a wise thing to do. If you have questions which we can help you with, call: Co Chairpersons: Larry Ullstrom at 452 -3681 Mike Wolniewicz at 452 -9789 Written input is often times more valuable than verbal testimony. We ask, whether you attend the meetings or not, that you take a minute and let us know how you feel about Public Transportation. We suggest the following format for the letter: Addressee: NOTE Clallam County Transportation Committee 230 West 5th Street Port Angeles, Wash. 98362 Body of the letter should contain: Who you are. Who you represent, i.e. nursing home, elderly family, student, millworker, downtown business person, etc. Whether you support public transportation or not. Reasons for your support or lack of it. Any recommendations you may have. Your help and support will be necessary if there is to be any future public transportation system for the citizens of Clallam County. NOTE The basic purpose of the Conference is to: TO: MAYOR AND CITY COUNCIL FROM: KENNETH S. WHORTON, CITY MANAGER SUBJECT: SELECTION OF DELEGATE TO THE PUBLIC TRANSPORTATION IMPROVEMENT CONFERENCE DATE: JANUARY 12, 1979 The Clailam County Commissioners have set a Clallam County Public Transportation Improvement Conference in response to a request from the Cities of Port Angeles and Sequim. The Conference has been set for 7 P. M. on February 15, 1979, in the Lecture Hall at Peninsula College. State Statutes provide that each city's legislative body is entitled to appoint one official voting delegate to represent the city at the Conference. 1. Evaluate the need for and the desirability of the creation of a public transportation benefit area (PTBA) within certain incorporated and un- incorporated portions of the county to provide public transportation services within such area and, if needed 2. Define the boundaries of such a benefit area and 3. Specify the governing body of the PTBA. To assist the City Council in understanding the program and how it is developed, I have attached the following documents to this memorandum. Exhibit "A" Resolution 45 78, Requesting the County Commissioners to call the Conference. Exhibit "B" Resolution of County Commissioners to call the Conference. Exhibit "C" Tentative agenda for the Conference Exhibit "D" Outline of Procedure to form PTBA Exhibit "E" Flow Chart of Procedure to form PTBA Exhibit "F" Material used by Pierce County in developing their PTBA The first part of the Conference will be devoted i.o procedural matters such as convening the Conference, seating the delegates and selecting a chairman to preside over the Conference. The basic issues for which the Conference was called are decided in the remaining portion of the meeting. Items to be covered are such things as procedural steps to form a PTBA, advantages and disadvantages of a PTBA, the PTBA as a legal entity, demographic considerations along with the basic question as to the need for a PTBA. If there is insufficient time, the Conference can be continued to another meet- Mayor and City Council Public Transportation Improvement Conference January 12, 1979 Page two ing or if the delegates determine there is no need for a PTBA, then the Conference can be adjourned and the matter is closed. However, if the delegates decide to proceed with the formation of a PTBA, then they are obligated by law to conduct one or more public hearings. In addition, the basic question on the formation of a PTBA goes back to each agency participating in the Conference on whether they wish to con- tinue as a participant in the PTBA. State Statute provides that a city must be totally in or totally out of a PTBA and that decision is made by the full council. The attitude with which I have approached this matter is that we are again entering another period where gasoline prices will escalate rapidly and that low- income and retired people will have difficulty providing transportation for themselves. In begin- ning this process in 1977, I stated and still firmly believe that Public transportation through municipally -owned bus systems has evolved radically over the past few years. No longer is there any attempt to justify a municipal bus system on economical grounds; rather, the rationale has now shifted to social and good citizenship grounds. The social being that a community does not want to leave certain segments of its community without basic transportation. The second rationale being a growing realization that our energy resources are finite and that prudence dictates that we begin to develop some alternatives to the one -man, one -car way of life. Although I may think this way, this Conference and subsequent events, will determine if the majority of the people agree with this concept. However, even though I may feel strongly about public transportation, I also recognize that neither Clallam County, Port Angeles, nor Sequim have the financial resources to develop and operate a public transportation system. Therefore, the last step required before a PTBA could become fully operational would be a favorable vote in an election by the people on a tax pro- posal to support the PTBA. KSW:mak Attach. Kenneth S. Whorton City Manager WHEREAS, the firm of Clark and Associates conducted a "Public Trans- portation Feasibility Study" for the City of Port Angeles, and WHEREAS, the Study indicated that some form of public transportation was both feasible and needed in Port Angeles and the outlying environs, and WHEREAS, it was the conclusion of Clark and Associates that the most appropriate administrative structure to supply such service is the Public Trans- portation Benefit Area because it can cover more than one political Jurisdiction and it also has the most flexibility in developing an appropriate financial struc- ture to support the transportation service. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Clallam County Commissioners are hereby respectfully re- quested to convene a Public Tran sportation Improvement Conference in accordance with RCW 36.57.A020 for the purpose of evaluating the need for and the desirability of the creation of a public transportation benefit area. PASSED by the City Council of the City of Port Angeles and approved by its Mayor at a regular meeting of the Council held on the .5 /_L day of (1 c4tvri, 1978. ATTEST: A RESOLUTION of the City Council of the City of Port Angeles respectfully requesting the Clallam County Commissioners to convene a Public Transportation Improvement Conference in accordance with RCW 36.27A.020. Marian C. Parrish, City Clerk RESOLUTION NO. 17 Samuel J. Hagu ood, ayor EXHIBIT B." The Board of Clallam County Commissioners finds as follows: 1. RCW 36.57A.020, provides that upon the request of two or more cities within a county, the county legislative authority shall convene a "public transportation improvement conference" within the county. 2. The cities of Sequim and Port Angeles have made request to the Board of Clallam County Commissioners for the convening of such a conference in Clallam County. Now, therefore, in consideration of the above findings of fact, it is hereby resolved py the Board of Clallam County Commissioners as follows: 1. A "Public Improvement Conference" is hereby• called for /Clallam County. This conference shall be held begin- ning at on February 15, 1979 at the lecture hall of Peninsula College, 1502 Lauridsen Boulevard, Port Angeles, Washington. 2. The cities of Port Angeles and Sequim and the Town of Forks are invited to each designate one representative, who shall be an elected official of the city or town, to sit with the Board of Clallam County Commissioners as the voting members of° this conference. 3. The purpose of this conference shall be, pursuant to and limited by RCW 36.57A.020 to evaluate the need for and the desirability of the creation of a public transportation benefit area within certain incorporated and unincorporated portions of the county to provide public transportation services within such area." 4. The Clerk of the Board is directed to transmit copies of this resolution to the legislative authorities of the cities of Sequim and Port Angeles and the Town of Forks, as their official invita- tion to attend such a conference. Clerk of the Board is further directed to publish this resolution, as an invitation to the public to attend such a conference at least two times, one week apart prior to the date set for the conference. PASSED AND ADOPTED this day o f a r A 7- 1979. ATTEST: 1 J✓� r a VnA k i ?...4_ Clerk of the Board. OH/l APPROVED AS TO FORM AND LEGALITY: Deputy Prosecuting Attorney RESOLUTION NO. BOARD OF CLALLAM COUNTY COMMISSIONERS t/ EXHIBIT "C" XV. RECESS Clallam County Public Transportation Improvement Conference February 15, 1979, Thursday at 3 P.M. Lecture Hall, Peninsula College Port Angeles, Washington I. CALL TO ORDER II. WELCOME III. OPENING REMARKS IV. APPOINTMENT OF CLERK OF CONFERENCE V. CERTIFICATION AND ROLL CALL OF REPRESENTATIVES FROM CITIES AND TOWNS OF CLALLAM COUNTY VI. SELECTION OF CHAIRMAN OF CONFERENCE VII. ELECTION OF CHAIRMAN IX. PROCEDURAL STEPS TO FORM PTBA X. ADVANTAGES AND DISADVANTAGES OF PTBA XI. PRESENTATION OF PTBA AS A LEGAL ENTITY XII. DEMOGRAPHIC CONDSIDERATION AFFECTING THE NEED FOR AND DESIRABILITY OF CREATING A PTBA IN CLALLAM COUNTY XIII. CONFERENCE ON THRESHOLD QUESTION "SHOULD THERE BE CREATED IN CLALLAM COUNTY, STATE OF WASHINGTON, A PUBLIC TRANSPORTATION BENEFIT AREA WITHIN CERTAIN INCORPORATED AND UNINCORPO- RATED PORTIONS OF THE COUNTY TO PROVIDE PUBLIC TRANSPORTATION SERVICES WITHIN SUCH AREA?" XIV ADOPTION OF RESOLUTION ON ABOVE STATED QUESTI}EI Chairman, Clallam County Commissioners 11 Is 11 11 11 1 1 VIII. APPOINTMENT OF VICE CHAIRMAN BY ELECTED CHAIRMAN Chairman of Conference Paul Gamble 11 Clallam County Prosecuting Attorney "XHIBIT "D" SSB 2280 September 8, 1975 PROCEDURE FORMATION OF A PUBLIC TRANSPORTATION BENEFIT AREA (PTBA) I. COUNTY BOARD CALLS PUBLIC TRANSPORTION IMPROVEMENT CONFERENCE. 1. Membership Board of County Commissioners and one elected representative from each incorporated City and Town. 2. Chairman of Conference shall be elected from the members at large. II. PURPOSE OF CONFERENCE 1. Evaluate the need for and the desirability of the creation of a public transportation benefit area within certain incorporated and unincorporated portions of the County to provide public transportation services within such area, and if needed 2. Define the boundaries of such a benefit area, and 3. Specify the governing body of the PTBA. 11 e PROCEDURE 1 1 1 1. First Conference elect Chairman,discuss purpose, can be continued as desired. 2. Further meetings would explore need. If benefit area found not needed procedure ends. If benefit area is found to be needed, procedure is as follows: 3. Public Hearing called by Conference to consider need for benefit area. 4. Prior to hearing, Board of County Commissioners delineates area proposed to be included in benefit area and gives copy of map to each city within the area. Each city advises Board, on a preliminary basis, of the City's acs:i,re to be included or excluded.. The Board shall change boundary to reflect wishes of the cities. The revised map is considered at the public hearing. 5. After the public hearing the Conference can change the boundary as it deems reasonable and proper. Cannot create islands in or out, nor cut out portion of a city. If area added, second hearing must be called. 6. At next regular meeting after hearing, the Conference by resolution can form PTBA. 7. Within 30 days Board of County Commissioners may disapprove and terminate the establishment of the PTBA, if the Board finds areas included which will not benefit or excludes areas which could be benefitted. 8. Cities have to be wholly in or wholly out. Boundaries must follow School District lines or Election Precinct lines, if practicable. Can only include areas Conference determines to be benefitted. Only one PTBA per County. 9. Within 60 days of PTBA establishment the County Commissioners and elected representatives of cities within the area shall provide for governing body; Made up of elected officials of County and Cities within area, cannot be more than 9 members, county and cities in area must approve composition of governing body. 10. Within above 60 day period any city may withdraw from benefit area. 11. PTBA Authority shall develop transit plan which must be approved by State in order to receive Motor Vehicle tax proceeds. 12. City transit equipment or property can only be used or acquired by PTBA with consent of city and may continue to operate until such system is acquired. 13. County and cities included pay toward operating costs as agreed between them. 14. PTBA Authority can put to vote of people in area ,1,,2, or,3 percent sales tax or household tax and if approved, can receive State matching funds, Motor Vehicle excise tax. 15. PTBA can be dissolved by vote of people in area with obligations being allocated to County and Cities by mutual agreement. EXHIBIT i +E i+ Substitute Senate Bill 2280 Substitute Senn to Bill 2.280 May 20, 1915 requiring counties to form Public Transportation Improvement Conference 90 days (30 days written notice to legislative body of each city) Benton County Public Transportation Improvement Conference (PTIC) covered to evaluate need and desirability for the establishment of Public Transportation Benefit Area. (Sec. 12) Need and desirability established 1 Public Transportation Improvement Conference sets date for public hearing County Commissioners define the PTBA-- boundaries County Commissioners re- define the PTBA Desire to be included boundaries (Sec, 13) 4 weeks publish notice of public hearing once a week Public Hearing (Sec. 13) Make necessary revisions as deemed reasonable proper, (Sec. 13) v Next Regular meeting Conference to pass resolution fixing boundaries (Sec. 13) NO (Sec. 13) Copies of proposed boundaries to Cities Desire to be excluded j If_ Conference deems additional territory is necessary convene 2nd Hearing (Sec, 13) Cities may withdraw by resolution Sec. 15 1 1 0 1 Dissolve PTBA by 1, resolution of the PTBA Authority 2. County legislative body 3. Petition for election signed by 10% of qualified voters. (Sec. 26) •Continued from page 1 Page 2 Next Regular meeting Conference to pass resolution fixing boundaries (Sec. 13) 60 days 30 days County Commis- sioners may disapprove area (Sec.. 13) PTBA Authority established; consisting of elected officials from county and each city (not more than 9) (Sec. 15) Transportation Fund 'Established: Sec. 23 PTBA Authority Shall Develop Comprehensive Transit Plan Sec. 16 After adoption (Sec. 17) Review by state (60 days) Sec. 17 Approval Eligible to use MfR VEH Excise Tax. Sec. 17 Submit tax proposal voter approval. (Sec. 4) State Planning Funds Sec. 25 Disapproved 30 days notice as to why (Sec. 17) EXHIBIT "F" The PIERCE COUNTY PUBLIC TRANSPORTATION IMPROVEMENT CONFERENCE will be held on DATE: Monday, June 12, 1978 PLACE: Commissioners' Chamber 10th Floor, County -City Building Tacoma, Washington TIME: 3:00 p.m. PIERCE COUNTY PUBLIC TRANSPORTATION IMPROVEMENT CONFERENCE' AGENDA AGENDA I. Call to Order, Welcome and Opening Remarks Clay Huntington, Chairman, Pierce County Board of Commissioners Appointment of Clerk of the Conference II. Certification and roll call of representatives from cities and towns of Pierce County. III. Selection of Chairman of the Conference. Commissioner Huntington to call for nominations from the floor. Election to follow immediately (vice chairman of the Conference to be appointed by the elected chairman). IV. Presentation Yoshio Kosai, Transportation Director, City of Tacoma Procedural steps necessary to create a Public Transportation Benefit Area. V. Presentation Vic Sood, Director, South Snohomish County Public Transportation Benefit Area. The advantages of a Public Transportation Benefit Area VI. Presentation Kathryn Burke Gerhardt, Deputy Prosecutor, Pierce County A Public Transportation Benefit Area as a legal entity. VII. Presentation Yoshio Kosai, Transportation Director City of Tacoma Demographic considerations affecting the need for and desirability of creating a Public Transportation Benefit: Area in Pierce County. VIII. Conference action on threshold question: Should there be created in Pierce County, State of Washington, a Public Transportation Benefit Area within certain incorporated and unincorporated portions of the County to provide public transportation services within such area? IX. Adoption of resolution on the above stated question. X. Adjournment. RESOLUTION NO. THE PIERCE COUNTY PUBLIC TRANSPORTATION IMPROVEMENT CONFERENCE WHEREAS, on this 12th day of June, 1978, pursuant to substitute RCW 36.57A, this conference was convened regularly for the purpose of evaluating the need for and the desirability of the creation of a Public Transportation Benefit Area within certain incorporated and unincorporated portions of Pierce County, and, WHEREAS, the several cities of Pierce County after due notice have sent their duly elected representatives to attend this Public Transportation Improvement Conference, and, WHEREAS, the conference has regularly selected as its chairman the undersigned, and, WHEREAS, the conference has heard the presentations of relevant factual materials, has debated and discussed the merits of the issues presented, and have informed themselves individually and collectively on the matter. NOW, THEREFORE:BE IT RESOLVED: 1. That this body finds a need for and that it would be desirable for there to be created within Pierce County a Public Transportation Benefit Area; 2. That the County Commissioners of Pierce County are, pursuant to statutes directed to delineate the area of the County proposed to be included within the transportation area and furnish a copy of said delineation to each incorporated City within such area no later than the 11th day of August, 1978. 3. That each City included within said delineation as provided by the County Commissioners is directed to advise the County Commissioners no later than thirty (30) days from the day of receipt of said proposal of its desire to be included or excluded from the proposed Public Transportation Benefit Area; L 4. That the County Commissioners are directed to revise the delineated proposed Public Transportation Benefit Area if necessary; 5. That said delineation shall be considered by this conference at a public hearing held on a day set by the Chairman of the Conference, notice of which shall be given as provided by statute. ATTEST DONE in regular session this 12th day of June, 1978. Clerk of the Conference Protem CHAIRMAN Step 1: Step 2: Step 3: STEPS TO BE IMPLEMENTED TO CREATE A PUBLIC TRANSPORTATION BENEFIT AREA -PTBA, UNDER THE PROVISIONS OF RCW 36.57A The County legislative body shall, within ninety (90) days of the effective date of this amendatory act, and upon 30 days' prior written notice addressed to the legislative body of each City within the County, convene a Public Transportation Improvement Conference (PTIC), to be attended by one elected representative selected by the legislative body of each City within the County, and by the County Commissioners. The chairman of the conference shall be selected from the members at large. If the PTIC finds it desirable to establish a PTBA, it shall fix a date for a public hearing thereon. Prior to the convening of the public hearing, the County governing body shall delineate the area of the County proposed to be included within the PTBA, and shall furnish a copy of such delineation to each incorporated City within such area. Each City shall advise the County governing body on a preliminary basis of its desire to be included or excluded from the PTBA. The County governing body shall cause the delineations to be revised to reflect the wishes of such incorporated Cities. This delineation shall be considered by the conference at the public hearing for inclusion in the PTBA. Step 4: Notice of Public Hearing shall be published once a week for at least four consecutive weeks in one or more newspapers of general circulation within the area. The notice shall contain a description and map of boundaries of the proposed PTBA, and shall contain time and place of the hearing, and the fact any changes of the PTBA boundaries will be considered at the hearing. Step 5: During public hearing the CPTIC may make such changes as it shall deem reasonable and proper, and may not delete any portion of the proposed area which will create an island, and may not delete portions of any City. Step 6: At its next regular meeting following the conclusion of such hearing, the CPTIC shall adopt a resolution fixing the boundaries of the proposed PTBA. Step 7: Step 8: Within thirty days of the adoption of such conference 'resolution adopting boundaries of PTBA or, the County legislative body may by resolution, upon making a legislative finding that the proposed PTBA includes portions of the County which could not be reasonably expected to benefit from such benefit area or excludes portions of the County which could be reasonably expected to benefit from its creation, disapprove and terminate the establishment of such PTBA within such County. Within sixty days of the establishment of the boundaries of the PTBA, the County Commissioners and elected representatives of Cities within the area shall provide for the selection of the governing body of such area, the PTBA Authority, which shall consist of elected officials selected by and serving at the pleasure of the governing bodies of component Cities within the area, and the County Commissioners of each County within the area. Within such sixty day period, the legislative body of any City may by resolution of its legislative body withdraw from participation in the PTBA. The County legislative body and each City remaining in the PTBA may disapprove and prevent the establishment of any governing body of a PTBA if the composition thereof does not meet its approval. In no case shall the governing body of a single County PTBA be greater than nine members, and in the case of multi-county area, fifteen members. ?T3A r April 25, 1978 Sec. 12 COf? ERENCE 30 days notice to legislative bodies and 30 days public notice. Purpose. Evaluate need and desirability. If found desirable, conference shall fix date for public hearing for establishing or changing area. Prior to hearing, county shall delineate area Any city within area, on preliminary basis, may request to be included or excluded. County shall cause delineation of those cities requesting delineation. Notice of Hearing. Once a week for 4 consecutive weeks in newspaper indicating 'time and place of hearing. Contain description and map of boundaries of proposed area. State fact that any changes of boundaries shall be considered. Any interested person may appear and be heard on effect of formation of PTBA. Conference may 'rake changes in boundaries-but may not create islands of included or excluded areas. May not delete portion of city. If conference determines PTBA should be enlarged, another public rearing with due novice (4 weeks) shall be held. Conference may adjourn hearing from time to time but not to exceed 30 days in all. At Next P.e;ular 'reetinc following hearing, conference shall adopt resolution fixing boundaries of PTBA. Within 30 Days After Adoption of resolution County may, by resolution, upon making legislative finding that PTBA includes areas in County which could not reasonably be expected to benefit from PTBA, or excludes area which could be reasonably benefitted, disapprove and terminate establishment of PTBA. At time of formation of PTBA, every city shall be wholly included or excluded. Sec. 15 If subsequent to formation of PTBA, a part of city is included, such part shall be considered unincorporated for purpose of selecting governing authority. Boundaries shall follow School District or precinct boundaries as par as practicable. Only areas that could be reasonably be expected to benefit shall be included. Only one PTBA per County. Within 60 days of boundary establishment, County Commissioners and elected representatives of cities shall provide for selection of Governing Authority "Body Within such 60 days, City may withdraw from PTBA. If composition of Body does not meet its approval, county or cities in PTBA may disapprove and prevent establishment of Body. Body shall not be more than 9 members. Cities within PTBA without representative may designate representative on Body to represent such city. Such city shall notify Body. Any part -time official shall receive Z40 /day for attending official meetings of Authority. PTBA Shall Develop Comprehensive Plan for area. Such plan shall include: 1. Level of service for each area which can reasonably be provided. 2. Funding level necessary (local, state, fed). 3. Impact upon other systems within such county or adjacent counties. 4. Future enlargement or consolidation with other transit systems. Comprehensive plan adopted shall be reviewed by DOT to determine: 1. Completeness of service and economic viability. 2. Whether it integrates with exiting transportation :nodes and systems. 3. Whether plan coordinates with nearby transportation system. 4. Whether plan is eligible for matching state or federal funds. After reviewing plan, DOT shall have 60 c3a.ys to approve and certify to State Treasurer PTBA eligibility for MVET. To be approved, plan shall provide coordinated transportation planning integration with other transportation systems consistent with public transportation coordination criteria of UMTA. or for purpose of Th PTBA May Sue And Be Sued. in event plan disapproved and ruled ineligible, DOT shall provide notice' within 30 days as to reasons. Authority may resubmit upon reconsideration and correction of deficiencies. PTBA Shall Have Following Additional Powers: PTBA Fay Contract With fed, other PTBA, county, city and with private person or fZrm for purpose of receiving gifts or grants or loans or advances for preliminary and feasibility studies or for design construction operation PTBA may contract with any government agency or private firms for use of all or part of facilities structures lands interest in lands air rights planning constructing operating Before contracting, post publicly general schedules of bus rental rates with or without drivers, and be applicable to certificated carriers, and for other facilities competitive bid determined by Body. 1. Prepare, adopt and carry out comprehensive public transportation plan and amend to meet changed conditions and requirements. 2. Aouire by purchase, condemnation, grant or gift to lease, construct, add to, improve, replace, repair, maintain, operate, and regulate, use of transportation facilities within or without PTBA surface, under- ground or overhead railways, Trains or busses or any other local transportation, except taxis, but including escalators, moving side- walks, people movers, passenger terminals and parking facilities. Public transportation facilities and properties owned by cities may be acquired only with consent of city. Cities can convey or lease such facilities to PTBA or contract for joint use vathout submitting to voters of city. 'sass transit facilities on separate R/W do not require corridor or design hearing. 3. Fix rates, tolls, fares and charges for facilities and establish various routes and classes of services. a Ykr j FBA In event service extends into the area of a company with a certi- ficate, it shall be purchased or condemned at fair market value for, that portion affected by PTBA. No private operation in PTBA after effective date of conrencement except taxis, busses owned or operated by schools, and busses operated by firms or organizations solely for own use with no fees charged. An agreement may be entered betwee:i PTBA and a system legally operatin-_ to continue such operation upon terms and -conditions. When such local service ceases to operate, authority may purchase or condemn and pay such. assets. Whenever existing privately owned carriers operate, Washington Utilities and Transportation Commission shall exercise jurisdiction. ?TBA shall have and exercise all rights of construction, acquisition, maintenance, operation, extension, alteration, repair, control and management of passenger transportation, and component cities may not exercise above powers without consent of ?TBA. EXCE ?T: Cities with transit operation may continue operating until PTBA acquires system. Such system may not be acquired by ?TBA without consent of City Council. If PTBA acquires existing system, it shall assume and observe: 1. All existing labor agreements to the extent necessary for operation: 2. All existing employees necessary for system shall be appointed to comparable _positions held at time of transfer. 3. No employee or retired or pensioned employee shall be placed in a worse position with respect to (a) pension seniority (b) wages (c) sick leave (d) vacations (e) other benefits enjoyed prior to such acouisition. PTBA shall engage in collective bargaining with existing labor union and may enter into agreement with such union ?TBA shall establish "transportation fund" -All sums except proceeds from bond issues shall be deposited in fund unless otherwise provided in bond cony rant. County Treasurer shall be custodian of fund. County Auditor shall keep records of receipts and disbursements. County Auditor shall draw and County Treasurer shall honor and pay all warrants approved by PTBA. a r: e County and Cities in PT3A shall contribute such sums towards expense for maintaining and operating the Public Transportation System. An Authorization To Annex_Area continuous to ?TBA may be called within area to be annexed by (a) resolution of PT3A authority. Authority shall consi:ler annexation atleast once every 2 years. (b) by petition of 4% of qualified voters in area to be annexed. (c) resolution of authority upon request by any city. Resolution or'petition shall describe area. It shall be submitted to voters for inclusion in PTBA and authority to tax. Upon annexation, PTBA authority shall be reconstituted within 60 days. ?TBA's That Have Been Established Are Eliible For One Time Financial support of 550,000. Support is for assistance in development of initial comprehensive transit plans. (See Sec. 16 of this ACT R/W 36.57.070.) If PTBA is approved by voters, $50,000 shall be repaid within 2 years when payment was received. If voters reject, no repayment required. DOT shall provide technical assistance to develop transit plans and administer advanced financial support payments. ?TBA May Be Liouidated by majority of persons voting in area. Election may be called for by: 1. Resolution of PTBA authority. 2. Resolution of County with concurrence by resolution of a City Council of a component City. 3. Petition by 10% of qualified voters. Signatures to be collected within a 90 day period. If dissolution occurs, any outstanding obligations and bonded indebt- edness shall be satisfied or allocated by mutual agreement to county and component cities of PTBA. TIME REQUIREMENTS: 30 days Notice for conference 4 weeks County to delineate area Notice of hearing of boundary area Conference may adjourn hearing but not exceed 30 days in all. At next regular meeting shall adapt resolution fixing boundaries. 7. A Within 30 gays Within 60 Says County can change area Select Governinc Body (Cities may withdraw) ?T3A Develop Comprehensive Plan Within 60 days DOT to approve plan 30 days If DOT disapproves plan Requirement for election OLYMPIC AREA AGEICY AGIRIO P.O. BOX 31 MONTESANO, WA 98563 PHONE 249-5736 Honorable Sam Haguewood, Mayor Port Angeles City Council Port Angeles, WA 96362 Dear Mr. Haguewood: I want to express my support of the recommendation from Clallam County Transportation Committee that a coordinated PUBLIC TRANSIT BENEFIT AUTHORITY be formed in the near future to develop a comprehensive trans- portation system in your area. As you must be aware, the Olympic Area Agency on Aging has been funding over the past two years,an extensive volunteer transportation system for Senior Citizens in Clallam and Jefferson Counties through the Clallam /Jefferson Community Action Council. This system has been consis- tently over ultilized, showing that the need even among Senior Citizens far out strips what resources we can make available, Both our own surveys and that of Clark Associates show that transportation is the priority need in the County. This Agency will continue to fund transportation for needy older persons, but we would much prefer being part of a more comprehensive, cost effective, and efficient transportation system. That is why I whole- heartedly support the formation of a coordinated PUBLIC TRANSIT BENEFIT AUTHORITY. 1.d /ct Sincerely yours; X0 3 ,7°d P9-tx^"c..Q October 3, 19788 Terry Loughran, Director Olympic Area Agency on Aging P. 0. Box 31 Montesano, WA 98563 ;:.CLALLAM ,,'JEFFERSON ,`,;GRAYS HARBOR l and PACIFIC COUNTIES Council of Governments 01.1M1P1C AREA A ENCY o ACIJO I P.O. BOX 31 MONTESANO, IYA. 98563 PHONE 249 -5736 Honorable Sam Haguewood, Mayor Port Angeles City Council Port Angeles, WA 98362 T R /ct Sincerely yours; Terry Loughran, Director Olympic Area Agency on Aging P. 0. Box 31 Montesano, WA 98563 '77 ,:CLALLAM 1,,_JEFFERSON GRAYS HARBOR and PACIFIC COUNTIES Council of Governments October 3, 1978 Dear Mr. Haguewood: I want to express my support of the recommendation from Clallan County Transportation Committee that a coordinated PUBLIC TRANSIT BENEFIT AUTTHORITY be formed in the near future to develop a comprehensive trans- portation system in your area. As you must be aware, the Olympic Area Agency on Aging has been funding over the past two years.an extensive volunteer transportation system for Senior Citizens in Clallam and Jefferson Counties through the Clallam /Jefferson Community Action Council. This system has been consis- tently over- ultilized, showing that the need even among Senior Citizens far out strips what resources we can make available, Both our own surveys and that of Clark Associates show that transportation is the priority need in the County. This Agency will continue to fund transportation for needy older persons, but we would much prefer being part of a more comprehensive, cost effective, and efficient transportation system. That is why I whole- heartedly support the formation of a coordinated PUBLIC TRANSIT BErEFIT AUTHORITY. Ld Gentlemen: The Honorable Mayor and City Council City of Sequim Sequim, Washington 98382 Thank you for your attention to this matter. P A TOURIST MECCA OF THE NORTHWEST 140 WEST FRONT STREET PORT ANGELES, WASHINGTON 98362 Sincerely, October 3, 1978 e .Y,,,nl T /o//$ 1 1 e- 5 Recently the firm of Clark and Associates completed a Public Transportation Feasibility Study for the City of Port Angeles through a grant from the Washington State Department of Transportation. One of the conditions placed on the grant was that the boundaries of the study area extend a minimum of fifteen miles from the City Limits of Port Angeles. Hence, to a great extent, Sequim was included in the study. Although the study did not support a full -scale public bus transportation system at this time, it did show an overwhelming need for coordinating some of our existing transportation systems such as Diversified Industries, Welfare clients and the Senior Wheels program. What the City of Port Angeles and the Clallam County Transportation Advisory Committee are exploring is the feasibility of establishing a "Public Transportation Benefit Area" as the administrative body to coordinate existing transportation systems and if the need arises at some future date, a full transportation system. Our request in this matter to you is twofold: one, to allow our City Manager, Kenneth S. Whorton, Paul Gamble from the Washington State Dept. of Transportation and mem- bers of the Advisory Committee to meet with you to discuss the report in greater detail; second, if you agree after discussing the matter that the idea should be developed further, we would request that you adopt a resolution similar to the one passed by the City of Port Angeles and enclosed for your review. By adopting this resolution, state law pro- vides that the County Commissioners would convene and host a conference to explore and determine the feasibility of establishing a Public Transportation Benefit Area. We have designated our City Manager, Kenneth S. Wharton, to oversee and coordinate this matter; therefore, all questions or arrangements you may want to make should be made through him. Please feel free to contact him at 457 -0411 Ext. 210. ATTEST: )6 W Marian C. Parrish, City Clerk RESOLUTION NO. h T A RESOLUTION of the City Council of the City of Port Angeles respectfully requesting the Clallam County Commissioners to convene a Public Transportation Improvement Conference in accordance with RCW 36.27A.020. WHEREAS, the firm of Clark and Associates conducted a "Public Trans- portation Feasibility Study" for the City of Port Angeles, and WHEREAS, the Study indicated that some form of public transportation was both feasible and needed in Port Angeles and the outlying environs, and WHEREAS, it was the conclusion of Clark and Associates that the most appropriate administrative structure to supply such service is the Public Trans- portation Benefit Area because it can cover more than one political jurisdiction and it also has the most flexibility in developing an appropriate financial struc- ture to support the transportation service. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Clallam County Commissioners are hereby respectfully re- quested to convene a Public Tran sportation Improvement Conference in accordance with RCW 36.57.A020 for the purpose of evaluating the need for and the desirability of the creation of a public transportation benefit area. PASSED by the City Council of the City of Port Angeles and approved by its Mayor at a regular meeting of the Council held on the £.4L day of ada-eted 1978. uewoad, Mayor 5. 7 2 ATTEST: A RESOLUTION of the City Council of the City of Port Angeles adopting the Public Transportation Feasibility Study in accor- dance with WAC 365.41.310 and as prepared by the firm of Clark and Associates. WHEREAS, the City Council desired a study be made of the feasibility of public transportation in Port Angeles and the outlying environs, and WHEREAS, a grant /loan payment was given to the City by the Washington State Department of Transportation as an advanced financial support payment to finance the study, and WHEREAS, Clark and Associates was employed to conduct the study which was completed in August of 1978. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the "Public Transportation Feasibility Study" conducted by Clark and Associates be adopted as final and complete, and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Wash- ington State Department of Transportation as evidence of the adoption of the study. PASSED by the City Council of the City of Port Angeles and approved by its Mayor at a regular meeting of the Council held on the 3 ,L4 day of /gez o, 1978. 9 1,m6.4--) ,e,„&i,6 Marian C. Parrish, City Clerk RESOLUTION NO. -ry'y '7f .tea', 7 7 IV LEGISLATION 6. AIR QUALITY: SCHEDULE PUBLIC HEARING Councilman Buck moved the Council schedule a public hearing date of October 17, 1978 to give information and get citizens' and elected officials' advice on recommended actions that Port Angeles must take to comply with the Clean Air Act Amendment signed by the President on August 7, 1977. The motion was seconded by Councilman Hordyk and carried. 7. PUBLIC TRANSPORTATION A. Resolution: Adoption of Feasibility Study Mayor Haguewood introduced and read in full Resolution No. 44 -78 entitled, Resolution No: 44 -78 A RESOLUTION of the City Council of the City of Port Angeles adopting the Public Transportation Feasibility Study in accordance with WAG 365.41.310 and as prepared by the firm of Clark and Associates. Councilman Buck moved the Council adopt the foregoing Resolution as read in full by Mayor Haguewood. The motion was seconded by Councilman Anderson and carried unanimously. B. Resolution: Improvement Conference Mayor Haguewood introduced and read in full Resolution NO. 45-78 entitled, Resolution No 145 --78 A RESOLUTION of the City Council of the City of Port Angeles respectfully requesting the Clallam County Commis 1 sioners to convene a Public Transpor- h' tation Improvement Conference in ac- cordance with RCW 36.27A.020. Councilman Boardman moved the Council adopt the foregoing Resolution as read in full by Mayor Haguewood. The motion was seconded by Councilman Duncan. During discussion on the motion, Manager Whorton explained to the Council that the City of Sequim is quite interested in this matter, and if a similiar Resolution is adopted by the Sequim City Council, the County, by law, would be automatically required to call such a conference. On call for the question the motion was unanimously passed by the Council. 8. AMENDMENT TO AGREEMENT: JAMES FRAIOLI Mayor Haguewood read a letter from Mr. James Fraioli, requesting the Council remove the restrictions on a portion of his property that was involved in a trade of another parcel in order to protect and control a section of City water shed on Lake Creek. Manager Whorton then explained the "Amendment to Agreement," point- ing out that the only change from the original agreement is con- tained in Section "C five conditions which are the same as those contained in the Burrowes and Fox Logging Co. easement agreement. Following several comments and questions from the Council, Council- man Wray moved the Council approve the "Amendment to Agreement." The motion was seconded by Councilman Buck and carried with Council- man Hordyk voting "NO." 75 IV LEGISLATION 9. PLANNING COMMISSION APPOINTMENTS Councilman Boardman moved the Council appoint Evelyn Tinkham to the Planning Commission. The motion was seconded by Councilman Buck and carried. Councilman Anderson moved the Council appoint Rusty LaFerney to the Planning Commission. The motion was seconded by Councilman Boardman and carried with Councilmen Hordyk and Wray voting "NO." V ITEMS FROM THE AUDIENCE NOT ON THE AGENDA Ms. Hattie Berglund questioned the Council regarding the DNR's oppos- ition to LID No. 203. Ms. Evelyn Tinkham asked if she replaced Mr. Feeley or Mr. Smedley on the Planning Commission. Mr. Jack Olsen of Clark and Associates, sub consultants for BJSS on the new Courthouse Complex, addressed the Council to request conceptual approval on a proposal to discharge storm drainage from the courthouse directly into Peabody Creek; this would require an easement across City property in back of the Senior Citizen Center. Subjects discussed by Mr. Olsen, the Council, and Public Works Director Flodstrom included the present unstable condition of the bank in back of the Center, instal- lation and maintenance of a larger oil interceptor, laying the pipe and covering it all the way to the creek, possible damage to the tree root system and the Center's parking lot, and alternate proposals. The discussion concluded with Public Works Director Flodstrom recommending the City proceed to work out the details of this proposal and bring the matter back to the Council for approval. Councilman Buck then moved the Council authorize Public Works Director Flodstrom to pursue this plan further and submit a final proposal for Council acceptance. The motion was seconded by Councilman Duncan and carried. VI FINANCE 1. EXTENSION OF CALL FOR BIDS: 12.5KV CONVERSION WORK No Council action was taken on this matter. 2. L.I.D. NO. 201: PAYMENT TO J.D. SHOTWELL CO. A motion was made by Councilman Wray, seconded by Councilman Hordyk and unanimously carried to approve payment of $64,000.00 to J.D. Shotwell Co., Tacoma, as the second, September estimate of work done and materials furnished by said contractor on the 16th and "E" L.I.D. No. 201 as certified by Acting City Engineer Ray E. Parrish in his Certification letter dated September 29, 1978. 3. L.I.De NO. 202: PAYMENT TO J.D. SHOTWELL CO. A "motion was made by Councilman Wray, seconded by Councilman Hordyk and unanimously carried to approve payment of $6,300.00 to J.D. Shotwell Co., Tacoma, as the second, September estimate of work done and materials furnished by said contractor on the 5th and Evans L.I.D. No. 202 as certified by Acting City Engineer Ray E. Parrish in his Certification letter dated September 29, 1978. CITY COUNCIL MEETING September 12, 1978 IV LEGISLATION 2. Cont. to the Council in draft form for their consideration. At this meeting Mr. Louie Torres, representing Clark and Associates, gave a brief presentation on the study; what was done, what was observed, what they believe can be done, and how it can be done. Subject discussed included background information on the needs assessment, the survey used to determine the transportation needs, preliminary options to meet these needs, and the existing and alternate transportation systems. The conclusion reach by Clark and Associates is that there is a need for public transportation, and to meet that need a public transit system of some nature should be formed and should include some type of coordinating authority to better utilize the existing systems. Following Mr. Torres' presentation, the Council heard from Mr. Mike Wolniewicz, co- chairman of the Clallam County Transportation Committee, an ad -hoc advisory committee concerned with public transportation needs in this area. Mr. Wolniewicz read a letter from the Transportation Committee outlining its conclusions in regard to the Clark and Assoicates study, and its recommendations as follows: (1) the Council accept Clark and Assoicate's Feasibility Study; (2) the City should establish a public transit benefit area, administrative coordinating entity, to carry out the next phase which would be a comprehensive plan covering the City of Port Angeles and the areas within a fifteen mile radius; (3) the focus of the comprehensive plan should be to coordinate existing specialized transportation systems as a base for providing public transportation as well as addressing work related transportation needs; (4) additional feasibility studies for the area outside of the City and its fifteen mile radius; and (5) expansion of the transit system as needed. Councilman Buck then moved the Council accept Clark and Associate's feasibility study on transportation needs when the final draft is completed. The motion was seconded by Councilman Hordyk. During discussion on the motion, the Council spoke with Mr. Paul Gamble of the State Department of Transportation. Subjects discussed included coordination of existing specialized systems, formation of the trans- portation system without County involvement, how the system can be funded, conditions of the feasibility study grant, and procedures to be taken to form a public transportation benefit area. On call for the question, the motion was passed by the Council. Councilman Duncan then moved the Council authorize Manager Whorton to contact the City of Sequim to see if they would be willing to join with Port Angeles in requesting the Clallam County Commissioners call a public hearing to discuss formation of a special transit district. The motion was seconded by Councilman Boardman and carried. 3. NORTHERN TIER INFORMATION Manager Whorton informed the Council that because of the large volume of material in Northern Tier's site certification application to EFSEC plus BLM material on the same subject, he and Attorney Walrath have found it difficult to review and analyze all the material. Because of this, Manager Whorton requested the Council consider another means of analyzing this material; prehaps a consultant or a citizen volunteer task force. Following comments from Councilmen Duncan and Boardman concerning portions of the application material which will need to be discussed by the Council. Councilman Duncan moved the Council direct Manager Whorton to contact the County for possible joint task forces to review Northern Tier's application for site certification and the BLM material. The motion was seconded by Councilman Hordyk and carried. Ken Whorton City Manager, City of Port Angeles 140 East Front Street Port Angeles, WA 98362 Dear Ken, September 7, 1978 On behalf of the Clallam County Transportation Committee I would like to request some time on the City Council's Tuesday, September 12, agenda for a representative of the Committee to present its conclusions and recommendations on the Clark and Associates Feasibility Study to the City Council. I very much appreciate your assistance in this matter. If you have any questions, please feel free to call me at 457 -1153. Sincerely, e. anie J. Ponder Secretary, Clallam County Transportation Committee The Honorable Sam Haguewood, Mayor City Councilmen City of Port Angeles P.O. Box 711 Port Angeles, WA 98362 Dear Mayor and Council, September 7, 1978 On behalf of the Clallam County Transportation Committee, an official ad hoc committee.advisory to: the_ _P,ort.Angeles_City Council_on transportation we are herewith transmitting to you our conclusions and recommendations on the Clarke and Associates Transportation Feasibility Study for the City of Port Angeles. Many hours by many volunteer members of the Clallam County Transportation Committee have gone into reviewing the Clarke and Associates Transportation Feasibility Study for the City of Port Angeles and into developing the Committee's conclusions and recommendations. It is the Committee's hope that you will give its recommendations your every proper and careful consideration. (:14 Harry L. Ullstrom Co- Chairman Sincerely, Clallam County Transportation Committee t2W tit Mike Wolneiewicz Co-Chairman =ro CONCLUSIONS CLALLAM COUNTY TRANSPORTATION COMMITTEE REPORT (1) It is the Committee's conclusion that the Clarke Associates Feasibility Study for the City of Port Angeles is adequate for the committee to make specific recommendations. The committee further concluded that it was adequate for the City Council to make its decision as to whether or not to proceed with the comprehensive plan phase. (2) The committee concluded that public transportation is feasible and needed within a fifteen mile radius as well as within the City of Port Angeles. Further, the committee concluded that there is a real need to pursue additional feasibility studies for the remainder of Clallam County. Those areas outside of the City of Port Angeles and the fifteen mile radius are not adequately addressed in this feasibility study for the City of Port Angeles. (3) Some public transportation currently exists in the forms of an intra- county bus line, taxi companies and a inter -state bus line. Specialized transit systems also exist in the form of elderly and handicapped systems, numerous church systems and logging crew buses. It should be pointed out however that these systems do not serve the general public. These systems all have special age, organizational or employment requirements in order to use these systems. The transportation systems currently available in Clallam County to the general public at large, move approximately 17,000 people per year. The specialized systems including elderly/handicapped, church systems and crew buses move approximately 55,000 passengers per year. (4) The combined total of general public transportation and specialized trans- portation systems provided by a diverse number of organizations represent a substantial transportation need in Clallam County. This need could be met more efficiently through coordination of existing systems, particularly in the area of specialized transportations systems for the elderly and handicapped, and work related transportation. A number of different agencies provide transportation services to special groups within the population, of Clallam County_ Therefore, coordination of the existing specialized systems could provide the base for a general public transportation system at a lower cost through more efficient operation, lower administrative overhead and more efficient utilization of exist- ing equipment. Such a system could meet the three primary kinds of transporatation needs identified in the study transportation to work, shopping and health re- lated institutions. Such transportation is not currently available to the general public in Clallam County. A number of alternative organizational structures exist to meet the public transportation needs in Clallam County. Two were identified by the committee as being the most applicable to meet the needs in this county, both now and in the future -the Public Transit Benefit Area and Municipal Transit Benefit Area. RECOMMENDATIONS (1) The recommendation of this committee is that the City of Port Angeles should accept the Clarke Associates Feasibility Study. (2) The City of Port Angeles should establish a Public Transit Benefit Area, administrative coordinating entity, to carry out the next phase. (3) The Public Transit Benefit Area, the administrative coordinating entity, should conduct the next phase, the comprehensive plan, covering the City of Port Angeles and the areas within a fifteen mile radius. (4) The focus of the comprehensive plan to be conducted by the Public Transit Benefit Area should be to coordinate existing specialized transportation systems as a base for providing public transportation in the City of Port Angeles and the areas within a fifteen mile radius. The comprehensive plan should also address work related transportation needs in the city and the areas within a fifteen mile radius. Subsidies currently being used by those specialized transportation systems could be used to help fund a more comprehensive general public transportation system. (5) Upon completion of the comprehensive plan, the Public Transit Benefit Area should proceed with implementation of the comprehensive plan. (6) Either concurrent with implementaion or shortly thereafter, the Public Transit Benefit Area should conduct additional feasibility studies for the areas outside of the City of Port Angeles and its fifteen mile radius to determine the need for a more countywide transportation system. (7) Upon completion of those additional feasibility studies, the Public Transit Benefit Area should proceed to expand the transit system as needed. C G RESOLUTION NO. _..„4/41' A RESOLUTION of the City Council of the City of Port Angeles recognizing the Clallam County Transportation Committee as an Advisory Committee to the City Council on transportation matters. WHEREAS, the Clallam County Transportation Committee has a strongly expressed interest in the transportation needs of Senior Citizens, Handicapped Per- sons and Minority Persons; and WHEREAS, the City of Port Angeles has contracted with Clark and Associates to assess the transportation needs within the City of Port Angeles; and WHEREAS, the Clallam County Transportation Committee is vitally in- terested in making sure this transportation assessment study and other transporta- tion needs are addressed in a comprehensive manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Clallam County Transportation Committee is hereby recognized as an Advisory Committee to the City Council on transportation matters. PASSED by the City Council of the City of Port Angeles and approved by its Mayor at a regular meeting of the Council held on the c 1978. ATTEST: Marian C. Parrish, City Clerk Approved as to form: C. T. Walrath, City Attorney ""t1 day of 1/44. „lodA4r,„„),„,( A RESOLUTION of the City Council of the City of Port Angeles recognizing the Clallam County Transportation Committee as an Advisory Committee to the City Council on transportation matters. WHEREAS, the Clallam County Transportation Committee has a strongly expressed interest in the transportation needs of Senior Citizens, Handicapped Per- sons and Minority Persons; and WHEREAS, the City of Port Angeles has contracted with Clark and Associates to assess the transportation needs within the City of Port Angeles; and WHEREAS, the Clallam County Transportation Committee is vitally in- terested in making sure this transportation assessment study and other transporta- tion needs are addressed in a comprehensive manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Clallam County Transportation Committee is hereby recognized as an Advisory Committee to the City Council on transportation matters. PASSED by the City Council of the City of Port Angeles and approved by its Mayor at a regular meeting of the Council held on the ce day of 1978. ATTEST: Marian C. Parrish, City Clerk Approved as to form: 2 L rath, City Attorney RESOLUTION NO. 51-71 9/ Mayer The Honorable Sam Haguewood Mayor of the City of Port Angeles City Hall Port Angeles, WA 98362 Dear Mayor Haguewood: As Co- Chairmen of the Clallam County Transportation Committee, an ad hoc citizens committee with an on -going interest in transportation, we would like to take this opportunity to request official recognition and standing from the City Council as an advisory committee to the City Council on transportation matters. The City of Port Angeles Transportation Needs Assessment study currently being undertaken by Clark Associates, is of particular interest to this committee. You may be aware that we have been requested by Clark Associates to formally review the transportation needs assessment study. Based on their request, and our strongly expressed interest in the transportation needs of seniors, handicapped and minority persons as well as the community at large, we respectfully request that you give this matter every proper and careful consideration. We would appreciate being advised of your response to this matter. For your use and information, we are also enclosing a copy of our committee membership list, which includes the organization representation on the committee. HU /MW /mdk Enclosure We look forward to hearing from you at your earliest convenience. With best regards. a Ha ,y Ullstrom Co- Chairmen Clallam County Transportation Committee %Harry Ullstrom North Coast Lines N. Lincoln and Railroad Port Angeles, WA 98362 May 4, 1978 Sincerely, ij v- Mike Wolniewicz Co- Chairmen ORGANIZATION Blue Top Cab Co. Bureau of Developmental Disabilities City of Port Angeles Clallam County Commissioners Clark Assoc. (PTF Study) Department of Social Health Services Diversified Industries, Inc. Dominion Terrace Retirement Homemaker Insurance Commissioner Lauridsen Group Homes (Division of Diversified Industries) Lower Elwha Reservation Lower Elwha Tribe Makah Senior Citizens, Neah Bay North Coast Lines North Olympic Health Planning Council Olympic Area Agency on Aging Outlook Inn People Concerns Port Angeles School District 121, Driver Training Port Angeles School District 121, Business Supervisor Port Townsend Yellow Taxi CLALLAM COUNTY TRANSPORTATION COMMITTEE ORGANIZATIONAL ROSTER NAME Patrick Mansfield Charles R. Smith Ann Colley Lee Meszaros Harold Buck Ben Stone Bob Hassinger Louie Torres Vicki Roth Mike Wolniewicz Robert M. Brittell Arlene Engel Millie Weitzel Bob Higley Allen Morrow Jim Dannenmiller Freda M. Johnson Bill White Thelma Claplanhoo Harry Ullstrom Stephanie Ponder Peter Badame Terry Loughran Judy Urban Don Fernandes Leo Sunny Charles Crampton Paul Pendergrass Delphia Browne PHONE 452 -2223 452 -2223 452 -3327 452 -3327 457 -5210 452 -2102 452 9242/2030 452 -9242 452 -3381 452 -9789 683 -4126 683 -4126 452 -9561 753 -7300 753 -5396 457 -5576 457 -8153 457 -1188 645 -2205 Ext. 263 452 -3681 457 -1153 249 -5736 249 -5736 249 -5736 452 -9663 457 -4300 457 -0060 457 -0060 385 -3575 CLALLAM COUNTY TRANSPORTATION COMMITTEE ORGANIZATION ROSTER ORGANIZATION NAME PHONE Senior Center, Port Angeles Jean Hordyk 457 -3834/ 457 -7004 Sequim Nursing Center Terry Major 683 -4184 Sequim Senior Citizens William Carver 683 -6806 Stevens Stage Line (Greyhound) Elmer Stevens 385 -1172 Washington State Dept. of Transportation Gordon Kirkemo 753 -3389 Wheels Transportation (Port Angeles) Debi Bostrom 457 -4450 Wheels Transportation, Forks Dorothea Cunningham 374 -6193 Wheels Senior Transportation Teresa Goldsmith 385 -0385 :mdk 5/3/78 s ISSUE NO. 48 Washington Local Government Funding Deport �ggoalnaton RAgrdimEGom, C -og 4719 BROOKLYN AVE. N.E. Caller No. C -5373 •'SEATTLE, WASHINGTON 98105 TELEPHONE 206 543 -9050 January 30, 1978 Transportation Planning Monies Available The Washington State Department of Transportation (DOT) has two programs currently available for funding of studies relating to public transportation. The first of these is a one -time loan program resulting from an appropriation of $100,000 by the state legislature. The express purpose of the program is to assist local governments in determining the extent of need for public transpor- tation and to analyze the most suitable means of serving the needs. The limit of the loan is $1,500 plus an additional $.10 per resident and per square mile of non federal land area located within an applicant's corporate boundaries. The maximum loan amount based on these factors is $35,000. These loans must be repaid in the event a local tax to support public transportation is enacted by the local legislative body; otherwise, the loan is forgiven. Loans will be made on the basis of first come first served until all available funds are com- mitted. The second program available from the state DOT is for technical studies and is available through a grant from the Federal Urban Mass Transportation Adminis- tration (UMTA). In past years, the range of these grants has been from $15,250 to $45,000. The grants require a 20% cash or in -kind match from the local gov- ernment. Cities located within Spokane, Yakima, Benton, Franklin, Clark, Pierce, King and Snohomish Counites are not eligible for these funds. The grants may not be available for use until October, 1978. The state DOT will consider funding studies based on the following priorities: (1) a five -year transit development program containing elements necessary to satisfy UIITA certification requirements; (2) special studies such as elderly and handicapped persons transportation and preliminary engineering and design for building construction; (3) feasibility studies seeking to test the need for new public transportation services; and (4) updates of existing transit develop- ment programs prepared within the last three years. Applications for this pro- gram will be accepted until March 31, 1978. Should you desire further information on either of these programs, contact either Chuck Mize or Steve Harrington at the AWC office (543 -9050 or toll -free at 1 -800- 562 -6966) or Paul Gamble at the State Department of Transportation, Transportation Building, Olympia, Washington 98504 or by telephone at (206) 753 -3407. over Assistance for Fire Protection Following Congressional extension of the Rural Community Fire Protection Assistance program for three more years, rural communities and fire districts of under 10,000 population are now eligible to apply for fire protection assistance. A total of $56,800 has been allocated to the State of Washington for fiscal year 1978 and all funding to local agencies will be on a 50% matching basis. Selection of projects for funding will be based on a priority point system. Con- sideration will be given to: areas of greatest need, protection level at the present time, the ability of the community to help itself, values threatened, past fire occurrence, training programs utilized and multi community projects. Applications must be submitted in writing to the Fire Control Division, Department of Natural Resources, Olympia, Washington 98504 by February 10. 1978. For further information, contact either Donald W. Pless at the_ above address or Chuck Mize or Steve Harrington at the AWC office.