HomeMy WebLinkAbout5.1062 Original ContractAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
Studio Cascade, Inc.
PROJECT WTIP
RELATING TO: WATERFRONT TRANSPORTATION AND IMPROVEMENT PLAN
PLANNING, DESIGN AND ENGINEERING SERVICES
THIS AGREEMENT is made and entered into this eleventh day of August 2010, by and
between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington,
(hereinafter called the "CITY and Studio Cascade, Inc., a Washington Corporation
authorized to do business in the state of Washington (hereinafter called the "CONSULTANT
WHEREAS, the CITY desires planning, design and engineering assistance related to the
waterfront and transportation improvement plan; and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the scope of work as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and /or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the required work in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the
CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and
material necessary to accomplish the work.
The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the
CONSULTANT shall make such changes as may be required by the CITY. Such changes
shall not constitute "Extra Work" as related in Section XII of this Agreement.
The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the planning, landscape architecture and engineering
professions and in compliance with applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
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II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other
presentations of the work shall become the property of the CITY for use without restriction and
without representation as to suitability for reuse by any other party unless specifically verified
or adapted by the CONSULTANT. However, any alteration of the documents, by the City or by
others acting through or on behalf of the City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties and the
duration of the Agreement shall extend through August 31, 2011. The work shall be completed
in accordance with the schedule set forth in the attached Exhibit A.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S lump -sum amount as set forth in
the attached Exhibit B.
1. General clerical time shall be considered an overhead item, except where specific work
items are involved that require one hour or more continued effort, in which case time will
be charged on the basis of hours worked.
2. The direct non -salary reimbursable costs are those directly incurred in fulfilling the terms
of this Agreement, including, but not limited to, travel, subsistence, telephone,
reproduction and printing, supplies and fees of outside services and consultants. No
overhead and profit may be added to direct non -salary reimbursable costs.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
detail the work performed; shall itemize with receipts and invoices the non -salary direct
costs; shall indicate the specific task or activity in the Scope of Work to which the costs are
related; and shall indicate the cumulative total for each task.
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C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event
of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion
of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement for the Phase One portion of work, including labor,
direct non -salary reimbursable costs and outside services for the scope of work as outlined in
Exhibit A shall be $484,210.00. The budget for each task is as set forth in the attached Exhibit
B.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Contract is that of owner independent contractor. The Contractor
is not an employee of the City and is not entitled to the benefits provided by the City to its
employees. The Contractor, as an independent contractor, has the authority to control and
direct the performance of the details of the services to be provided. The Contractor shall
assume full responsibility for payment of all Federal, State, and local taxes or contributions
imposed or required, including, but not limited to, unemployment insurance, Social Security,
and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the City's written consent.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
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applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity /affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non
discriminatory requirements in hiring and employment practices and assuring the service
of all persons without discrimination as to any person's race, color, religion, sex, Vietnam
era veteran status, disabled veteran condition, physical or mental handicap, or national
origin.
X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
to any firm other than LMN, HBB, Fehr Peers, WALC, AECOM or Zenovic without the
written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential subconsultant or supplier shall be notified by the
CONSULTANT of Consultant's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the scope of work. Such changes shall not become part of this Agreement
unless and until mutually agreed upon and incorporated herein by written amendments to this
Agreement executed by both parties.
XII EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this project, in addition to the Scope of Work set forth in Exhibit A and minor
revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and
shall be addressed in a written supplement to this Agreement. The CITY shall not be
responsible for paying for such extra work unless and until the written supplement is executed
by both parties.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days
written notice to the CONSULTANT. Written notice will be by certified mail sent to the
consultant's designated representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
previously made, shall compensate the CONSULTANT for the percentage of work
completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that
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are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIV INDEMNIFICATION /HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the acts, errors or omissions of the
CONSULTANT in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the CITY.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and
costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by
third parties for property damage and bodily injury, including death, caused solely by the
negligence or willful misconduct of the CITY, CITY's employees, or agents in connection with
the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified
above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense
shall be shared between the CONSULTANT and the CITY in proportion to their relative
degrees of negligence or willful misconduct and the right of indemnity shall apply for such
proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a
third person set forth in RCW 51.24.035.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives, employees or subcontractors.
No Limitation. CONSULTANT'S maintenance of insurance as required by the agreement
shall not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in
equity.
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A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage; and,
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, and
personal injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the work performed
for the City; and,
3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State
of Washington; and
4. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the
City. Any insurance, self- insurance, or insurance pool coverage maintained by
the City shall be excess of the Consultant's insurance and shall not contribute
with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall not be
cancelled, suspended or materially changed by either party, except after thirty
(30) days prior written notice by certified mail, return receipt requested, has been
given to the City.
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3. Any payment of deductible or self- insured retention shall be the sole
responsibility of the CONSULTANT.
4. The CONSULTANT'S insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
XVI APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A Scope of Work and Schedule
Exhibit B Budget
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first written above.
CITY OF PORT ANGELES
CITY MANAGER
CONSULTANT
C
APPROVED AS TO FORM:
WILLIAM E. BLOOR, CfTY ATTORNEY
ATTEST:
JA
G
iL
SA HURD, CITY CLERK
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EXHIBIT A
Port Angeles WTIP Scope
Studio Cascade (CONSULTANT) and its subconsultants (LMN Architects, HBB, Fehr and Peers,
WALC /AECOM and Zenovic and Associates) agree to furnish the City of Port Angeles (CITY)
additional planning, design and wayfinding services as described in this Exhibit, according to the
project schedule at the end of this document, per the approved agreement for professional services.
The budget for each of the tasks presented in this scope of work is included in Exhibit B. Exhibit B
includes labor costs and expenses related to all professional services and project management,
accounting, and other associated overhead expenses. The task budget subtotals represent the not
to- exceed budget limits to be adhered to by CONSULTANT. Managing to the task budget subtotals
shall be accomplished in recognition that some subtask budgets may be exceeded while others are
more than adequate to cover project costs.
1. Waterfront, Phase One
The end result of this portion of the project will be production of a design concept with generalized
cost estimates for the waterfront, Railroad Avenue, the two -acre park at the west end of the waterfront
and two green streets perpendicular to the waterfront esplanade. We will identify work tasks and
budget for design development for the entire waterfront/park/green street concept as part of phase
one.
Public involvement will also be an important part of the design /development phase, ensuring an
adequate level of public input into the design process. This is an implementation project, so public
participation strategies will be designed to help the project keep moving forward.
1.1 Baseline
We will compile mapping, policy, studies and other baseline data as relevant to the design process,
coordinating with the City to acquire information from it and other public agencies as appropriate.
1.2 Schematic design
We will conduct a team oriented design workshop, client meetings and production of schematic
waterfront design alternatives for City and community review into a week -long schematic design
exercise This task will include a four -day workshop involving the project's core design and
wayfinding team, with varying levels of involvement of the transportation and engineering consultants,
ensuring a comprehensive approach to schematic design.
1.3 Client meeting
We will meet with the City periodically during the schematic design workshop and at the workshop's
conclusion to review workshop results, discuss possible design options and get direction on a
preferred design alternative for further refinement.
1.4 Design alternatives
We will refine the concepts developed at the team charrette into a preferred alternative, readying it for
display at a public open house, exploring design concepts for Railroad Avenue, the esplanade, the
west -end park and associated street intersections. This will include illustrative site plans, elevations,
sections and renderings as necessary to convey the design concepts.
1.5 Open house preparation
We will prepare materials for a waterfront design open house, including display boards,
questionnaires and small group exercises to involve the community in the review and shaping of the
waterfront design.
1.6 Design concept
We will incorporate public comment and agency direction into a revised design concept for Railroad
Avenue, the esplanade, park and green streets, producing site plans, elevations, sections and
renderings as appropriate to illustrate fully the design concepts.
1.7 Client meeting
We will meet with the client to review the 70% 80% complete conceptual design package, soliciting
comment and direction. This meeting can be arranged to coincide with a review meeting with the City
Council, Port Angeles Forward or other group the City believes should be included at this intermediate
part of the process.
1.8 Design revisions
We will revise the design concept based on client direction, readying in the package for inclusion in
the final design report.
1.9 Final design
We will present to the City the final waterfront design concept, providing site plans, elevations,
sections and renderings to communicate the proposed design concept, packaged as an officially
approvable plan by the City.
1.10 City Council presentation
We will present the waterfront design to the City Council at its meeting in January, using this meeting
as an opportunity to launch into the working drawings phase of the project.
1.11 Coordination of permits
We will work with the City and all other agencies and jurisdictions as appropriate to ascertain the
project's likely permitting requirements and to incorporate those requirements in project design. We
will also obtain permit application forms and complete them to the best of our ability for preliminary
agency review prior to beginning work on construction documents.
1.12 Survey
We will conduct design survey for the waterfront area, including Railroad Avenue, the park and green
street areas, including utilities and property boundary information. Work will not include setting
property corners and monuments.
Task Deliverables
o One multi -day, multi discipline schematic design workshop
o One set of conceptual design alternatives for client review prior to the open house
o Intermediate concept design package responding to public open house comments
o One client review meeting to present and discuss intermediate drawings and affirm client
direction
o Final concept design package
o Two Presentations to City Council
o Design survey for the project area
o Working cost estimates for preferred design
3. Vehicular and Pedestrian Wayfinding
The wayfinding project will produce a citywide wayfinding program, two entry way monuments,
including landscaping and associated construction documents for each. The project will also result in
the fabrication and installation of six prototype wayfinding signs with recommended types and
locations.
The wayfinding sign plan and entryway monument designs will provide the Client with directional and
entry monuments that make up the urban landscape in public areas of the City of Port Angeles. The
boundaries for the project include the areas within the limits of the City of Port Angeles. Work on the
entryway monuments and wayfinding sign program will be integrated to maximize efficiency. It is
estimated that fifteen percent of the conceptual wayfinding and design effort will be devoted to the
entryway monuments in addition to the production of specific entryway monument construction
documents.
The completed product will provide the Client with a document that details sign and entryway
monument design, sign messaging, terminology, and installation locations, materials, size /scale,
colors, finishes, copy /text and schedule of sign elements. This information shall be suitable for the
Client to solicit proposals from qualified sign fabricators to prepare complete shop drawings,
manufacture and install all sign elements.
The Client will form a wayfinding steering committee to review and provide feedback on the design.
The Client shall also be responsible for providing a venue including all set -ups (tables, chairs,
projection screen, easels, flipcharts, etc.), inviting participants, advertising public events, and
scheduling stakeholder interviews for all events listed in the Scope.
3.1 Project coordination
In addition to the specific services detailed below, the Wayfinding Team shall coordinate our work with
the Client's representative and the Client's project team, monitor the project schedule as it relates to
the scope contained herein, and provide timely invoicing and reporting of project progress.
3.2 Design intent workshop /team kick off
The Wayfinding Team will attend a half day workshop with the Client to coordinate schedule, current
marketing plans, develop a shared vision and theme, establish a preliminary project budget and
understand the Client's program for coordinating our work with the work of other projects. The result
of the workshop will be a defined design vocabulary that will include: thematic attitude, market
positioning, wayfinding goals, and target clientele that will guide the future preliminary schematic
design phase of the work.
3.3 Site analysis
During the same visit as the Design Intent Workshop, the Wayfinding Team shall conduct an image
and wayfinding analysis of the site including comparable municipalities, and work done to date to
gather pertinent information such as project character, graphic image development, architectural
features, historical elements, traffic circulation, priority destinations and applicable city and state
requirements.
3.4 Project program document
Based on the site analysis and Client input, the Wayfinding Team will prepare a Project Program
document that will address:
o A review of existing and proposed destinations
o A review of existing and proposed parking and wayfinding methodology
o A list of proposed terminology
o A list of proposed key sign types
o Expectations of ongoing maintenance requirements of sign types
o Preliminary budgetary guidelines for the cost of implementing the system
o Preliminary sign master circulation plan for motorists, bicyclists and pedestrians
o Preliminary sign removal /consolidation plan
o Review of construction, durability and materials selection
o A list of WSDOT Requirements for state routes
o City Review of Project Program Document
The City will review each draft of the Project Program Document and provide all review comments in
writing to the Wayfinding Team. The Wayfinding Team will meet with the Client to review the
comments and agree upon changes to be incorporated into the next part of the work.
3.5 Sign location and removal plan /coordination
The Wayfinding Team will prepare a draft sign location plan which locates each directional sign within
the city. The Wayfinding Team will coordinate with the City's engineer to gather location conflicts
information that will be needed by the selected sign fabricator/ installer to determine the final location
of signs, removal and permit.
3.6 Schematic design workshop
The Wayfinding Team shall develop preliminary alternative wayfinding design concepts during a 4 -day
workshop in Port Angeles. Based on the theme and design vocabulary developed in the Project
Program document, the Wayfinding Team shall prepare schematic sign design documents that will
include the following:
o Palette of signs with proposed dimensions, materials and finishes, comparable images and
illustrations (freehand or electronic)
o Preliminary statement of probable costs (based on cursory review from up to two (2) sign
fabricators)
o Specifically, the Wayfinding Team will prepare schematic design documents for the following
wayfinding, graphic and place- making elements:
Vehicular directional signs
Bicycle route signs
Pedestrian directional signs
Pedestrian map digital artwork for pedestrian maps that will be scaled appropriately to
enhance walk ability within the project area.
o City Review Schematic Design Update Workshop
The Wayfinding Team will attend a one (1) day workshop to present the schematic design graphics to
the steering committee and public and discuss the progress of the design with the City. At this
meeting, the City shall select a final design from among the design options that have been prepared
during the preliminary schematic design workshop. The Wayfinding Team will proceed with the
Design Intent documents phase of the work, incorporating the City's review comments into plans
during the next phase of the work. Additional revisions or concepts requested by the City shall be
provided as an Additional Service.
3.7 Sign master plan and standard "guide" manual
The Wayfinding Team will prepare a document of the selected sign types that will include each sign
type, dimensions, materials, colors and graphics. This guide will enable the City to implement the
wayfinding system, as needed, for future growth. The manual will be suitable for pricing by sign
fabricators who, under contract to the City, are qualified to prepare fabrication /construction documents
including all engineering design and calculations, and to fabricate and install signs reflected in the
design intent documents. The Wayfinding Team will attend one (1) half -day meeting with the City staff
during production of the design intent documents to coordinate our work.
3.8 City review
The City will review each draft of the design intent documents and provide review comments in writing
to the Wayfinding Team. The Wayfinding Team will meet with the City to review the comments and
agree upon the revisions to be incorporated into the final drawings.
3.9 Final design intent documents
The Wayfinding Team will prepare the final design intent documents, incorporating the City's review
comments into the final documents.
3.10 Agency coordination
The Wayfinding Team will prepare the necessary documents for WSDOT State and District Office
approval and permitting of the Master Sign Schedule in accordance with City requirements. The
Wayfinding Team will attend two (2) half -day meetings with WSDOT staff over the course of the
preparation of design intent documents to ensure that our work meets WSDOT guidelines.
3.11 Entry feature design and construction documents
The Wayfinding Team will design and prepare construction documents for two entry monuments at
the east and west entrances to the City. Improvements will include the sign structures changes to the
existing landscape, irrigation and area lighting. The Wayfinding Team will produce construction
documents for these improvements base on the Schematic Design Workshop previously completed
for the City. The City will review the 60% Construction Documents internally and provide a set of
written comments. All comments received from the internal review and as a result of the bid will be
consolidated and provided to the Wayfinding Team in writing. These comments will be incorporated
into the 100% Construction Documents. The 100% Construction Documents will be suitable for
bidding, construction and permitting.
3.12 Sign master plan application
The Wayfinding Team will prepare the necessary documents for the City to submit the Sign Master
Plan for approval in accordance with local zoning ordinances.
Task Deliverables
o One (1) set of the design intent workshop notes
o One (1) 11" x 17" set color copies of the project program document
o One (1) 11" x 17" set color copies of the schematic design documents including:
1. wayfinding routing plan
2. pedestrian map design
o One (1) draft and one (1) final copy of the sign master plan and standards manual
o One (1) 30" x 42" laminated board of wayfinding sign designs
o One (1) 30" x 42" laminated board of the wayfinding master plan
o One (1) 30" x 42" laminated board of pedestrian map design
o One (1) set of final design intent drawings and final entryway construction drawings
o Issue for Bid (60% Construction Documents)
o Issue for Permit and Construction(100% Construction Documents) including statement of
probable cost and specifications
o One (1) electronic copy of all graphics
o Final designs, with bid -ready package and cost estimates
4. Transportation
The transportation scope will result in direct input into the waterfront design and provide the upfront
work for the City's 2013 Comprehensive Transportation Plan update. This transportation effort will
focus mainly on the City's downtown and waterfront areas, but will also provide the forecasting
framework for assessing Citywide transportation facilities.
The transportation work will fit into nine main tasks. The first four tasks are scheduled to occur during
the fall of 2010, with Tasks 4.5 through 4.9 beginning in early 2011
4.1 Data collection for waterfront/downtown study and comprehensive transportation plan
To perform the transportation planning tasks need for the Waterfront/Downtown Study and
Comprehensive Transportation Plan update, which will include identifying existing and future
transportation operations in the Waterfront/Downtown district and throughout the City, we will need to
collect information regarding existing and planned land uses and transportation conditions. We will
collect the following data:
o Existing land uses this could include the City's parcel database and GIS layers
o Future land uses this will include any specific information about where future land use would
occur on a parcel or district basis based on information to be provided by the City. The City
will provide this data in the same format as the existing land use data (e.g. parcel database
and GIS layers).
o Daily traffic volumes and geometries on up to 30 key roadway segments throughout the City
will be coordinated with City staff. These roadway segments will focus on Principal and Minor
Arterials, as classified in the 1996 Transportation Services and Facilities Plan. We will collect
counts both before and after Labor Day at up to five roadway facilities selected in conjunction
with City staff. PM peak intersection volumes and geometric information at up to 10 key
intersection facilities (these counts would be at locations in the Downtown/Waterfront area or
where roundabouts have been proposed)
o PM peak hour origin and destination (O -D) data for vehicles traveling at up to four locations,
such that we can get a sense of how traffic flows are related to internal trips (trips by Port
Angeles residents to destinations within Port Angeles, external trips (trips with one end in Port
Angeles and the other end outside of the City), and through trips (those trips that pass
through, but do not stop in Port Angeles)
o The location of bicycle and pedestrian facilities throughout the City (such as sidewalks, bike
lanes, and trails). This information could come from the City's Bicycle and Pedestrian maps.
o The location of bus routes and stops throughout the City, including any planned improvements
from Clallam Transit.
o The location of planned transportation improvements, as identified in the City's 1996
Transportation Services and Facilities Plan, the current Transportation Improvement Plan, and
other planning documents, including the 2009 AIA study.
o Parking supply, occupancy, and turnover in the Downtown area. We will review any data that
the City has already collected. We have assumed that we will collaborate with City staff, which
will spend a day surveying parking sites throughout the downtown area to collect this
information. We recommend carrying out this parking analysis during the months of August or
early September to account for the peak season in ferry travel.
o Black Ball and Victoria Express Ferry ridership data based on information obtained by the City
from the ferry operator.
This data collection effort, including receipt of land use information from the City, will take place within
60 calendar days of receiving a signed contract.
4.2 Development of Year 2030 citywide traffic forecasts
We will use the data collected in Task 4.1 to develop year 2030 Citywide Traffic Forecasts. We will
develop a small, standalone PM peak hour model (platform to be determined) that can be applied to
as a sketch planning tool to analyze the Waterfront/Downtown Study and for the future
Comprehensive Plan update, as well as for other future City projects.
This model will provide traffic volume forecasts for the 30 roadway segments and 10 intersections
where counts are collected. It will estimate how traffic volumes increase with respect to planned land
use development and transportation projects over the next 20 years.
4.3 Transportation planning for the waterfront/downtown plan
We will provide the transportation planning support for the Waterfront/Downtown Plan. This effort will
include: participating in a walking audit with other team members and City staff to identify
transportation issues in the Waterfront /Downtown area, reviewing design plans for the
Waterfront/Downtown area that are developed by the Consultant Team, and providing input with
regards to roadway operations, pedestrian and bicycle travel, ferry terminal operations, and parking
accommodation. We will use the travel model developed in Task 4.2 to better understand traffic
volumes on roadways in the Waterfront/Downtown area and evaluate transportation improvement
concepts.
4.4 Meetings related to waterfront/downtown planning
We anticipate that throughout the process, we will need to meet with City staff and stakeholders in the
Downtown/Waterfront area to discuss transportation issues such as ferry operations, parking
accommodation, roadway operations, and non motorized transportation facilities planning.
Additional meetings or public hearings will be attended, as requested, on a time and materials basis.
Task Deliverables
o Traffic forecasts and standalone travel model for use in future city applications
o Refinements to Waterfront Plan
o Memoradum summarizing upfront work for Comprehensive Transportation Plan update
o Up to four client meetings to review transportation issues
5. Public Engagement
Public engagement will involve multiple components, each of which will influence the waterfront
design and the wayfinding and transportation components of the project. Where feasible, public
engagement activities are designed to integrate discussion of all three projects, taking advantage of
this project's breadth of scope and collecting public comment on a diverse set of topics.
5.1 Stakeholder interviews
We will conduct orientation interviews over a period of four days with stakeholders as identified by the
City, producing a summary report identifying issues, challenges, opportunities and possible solutions
as voiced during the interviews.
5.2 Visitor interviews
We will conduct interviews of waterfront users, riding both ferries to engage in conversations with
passengers traveling to Port Angeles and conducting brief interviews with passengers as they wait for
boats to sail from Port Angeles.
5.3 Open house
We will attend and facilitate a waterfront design open house, hosting various displays and helping
participants provide comments on the proposed designs.
5.4 Static displays
We will design up to three static displays for exhibiting at various locations in the community,
informing the public of the process to create the waterfront design concept, presenting examples of
the design work product and inviting public comment and participation.
5.5 Website
We will design and manage a project website, posting information relevant to the waterfront,
transportation and wayfinding efforts and soliciting community involvement and comment. The
website will include design concepts and sketches, copies of static display posters, reports generated
as part of this process and links to other, pertinent websites.
Task Deliverables
o Stakeholder interviews over four days, with summary report
o Visitor questionnaires and summary report
o Up to three different static displays, ready to print, for installation in areas as determined by
the City
o One public open house, with consultant participation and facilitation
o Project website, with ability to solicit, display and record public comment in response to posts.
6. Project Management, Phase One
Completion of Phase One is targeted for December 31, 2010, requiring expedient completion of all
consultant tasks and active project coordination. This task includes efforts to coordinate work product
from all consultants, attend meetings with City staff as necessary and ensure work is performed to the
City's satisfaction.
6.1 Project coordination
We will actively coordinate work in all three task areas to ensure the project is proceeding on
schedule and delivering work product to the City's satisfaction. Our work here will include weekly
project team coordination meetings to verify schedule compliance and to provide early warning and
ability to respond in case of scheduling difficulty.
6.2 Client meetings
We will maintain frequent communication with the City, attending meetings in person at strategic
milestones and via video conference to ensure continuous and effective client contact.
6.3 Status reporting
We will provide monthly written status reports, detailing work performed, as part of our regular billing
cycle.
8. Additional Tasks, Phase One
If and when directed by the City, additional tasks may be assigned to the contractor as part of Phase
One. Such tasks shall be intended to supplement the tasks and /or deliverables identified above. Such
project tasks may be added upon mutual agreement between the two parties. Not more than
$20,000.00 of the total maximum compensation identified in contract Section VI above may be spent
on such additional tasks.
Project Schedule
Task/Subtask
1. Waterfront, Phase One
1 1 Baseline
1 2 Schematic Design
1 3 Client Meeting
1 4 Design Alternatives
1 5 Open House Preparation
1 6 Design Concept
1 7 Client Meeting
1 8 Design Revisions
1 9 Final Design
1 10 City Council Meeting
1 11 Permits coordination
1 12 Survey
3 Wayfinding
3 1 Project coordination
3 2 Design intent workshop
3 3 Site analysis
3 4 Project program document
3 5 Sign location /removal plan
3 6 Schematic design workshop
3 7 Sign master plan
3.8 City review
3 9 Final design intent documents
3.10 Agency coordination
3 11 Entry feature design /Construction Drawings
3 12 Sign master plan application
Estimated Completion Date Duration
September 24
September 27 October 1
October 1
October 29
October 29 November 2
November 26
November 26
December 15
December 22
January 18
November 15 January 14
September 23 September 27
August 4 January 18
September 14
September 13 16
September 23
September 30
September 27 October 1
October 22
October 22 November 5
October 22 November 19
October 1 November 19
November 19 December 3
December 31
4. Transportation
4 1 Data collection
4 2 2030 traffic forecasts
4 3 Waterfront transportation planning
4 4 Waterfront transportation meetings
5 Public Engagement
5 1 Stakeholder interviews
5 2 Visitor interviews
5 3 Open house
5 4 Static displays
5 5 Website
6. Project Management, Phase 1
6 1 Project coordination
6 2 Client meetings
6 3 Status reporting
8 Additional Tasks, Phase 1
August 5 September 24
August 30 December 17
September 6 October 16
September 27 September 29
September 13 September 16
August 15 August 17 September 28 September 30
November 2
September 20 January 18
August 23 July 8
Continuous
Monthly
Monthly
As directed by City
EXHIBIT B
Port Angeles WTIP Budget
The budget presented in this exhibit includes labor costs and expenses related to all professional services and
project management, accounting, and other associated overhead expenses The task budget subtotals
represent the not -to- exceed budget limits to be adhered to by CONSULTANT Managing to the task budget
subtotals shall be accomphshed in recognition that some subtask budgets may be exceeded while others are
more than adequate to cover project costs.
Bilking rates for each consultant are shown in the table below, and the overall project budget is outlined in the
attached four -page spreadsheet
Billing Rates
Consultant
Studio Cascade
LMN
HBB
Fehr Peers
WALC
AECOM
Zenovic
Staff Person
William Grimes, AICP
Rick Hastings
Chaz Bates, AICP
Mark Hinshaw, FAICP /FAIA
Mike Kunelberg
Cohe Hough -Beck, ASLA
Dean Koonts, ASLA
Don Samdahl
Seleta Reynolds
Kendra Brieland
Dan Burden
Sarah Bowman
Jonathan Mugmon
David Hoppes
Todd Bronk
Susie Priyakorn
Steve Zenovic, PE
Tracy Gudgel, PE
1
Title
Principal
Senior planner
Senior planner
Urban design manager
Senior urban designer
Principal
Landscape architect
Principal
Associate
Senior Planner
Principal
General manager
Project manager
Landscape architect
Landscape architect
Environmental graphic designer
Principal
Vice president
1
Hourly Rate
150
120
120
145
140
185
90
195
175
140
200
140
140
140
130
80
125
100
(Port Angeles I I 1 1 I I 1 I I I 1 I I I I
(Staff Budget. by Task I 1 I I 1 1 1 1 I I I I I I 1
I IStaff I I I I I I I 1 I I I I I I 1 I
I (Studio Cascade' 1 I ILMN I I IHBB I (Fehr Peers I 1 I I
(Grimes @150 (Hastings @120 (Bates 1@120 (Hinshaw @145 l b a @140 I Beck h )@185 Koonts @90 Brielandl @140 Samdahl @195 Reynolds @175 Suppo
ITask
!Waterfront
1.1 (Baseline
1 2 (Schematic design
1.3 (Client mta
1 4 IDesian alts
1.5 !Open house ores
1 6 !Design concept
1 7 (Client into
1.8 (Des ;on revisions
1.9 !Final design
1 10 !City Council
1 11 (Permit coordination
1 12 !Survey
I W avfindma
3.1 IProiect coord
3 2 IDesinn intent
3 3 !Site analysis
3 4 IProiect oronram
3 4 !Client review
3 5 (Location /removal plan
3 6 1Desirn workshop
3 6 (Client meetino
3 7 (Master plan /manual
3 8 (Client review
3 9 !Final design intent
3.10 IAnencv coord
3 11 !Entryway CDs
3 12 'Sion aoohcation
1
'Transportation
4 1 (Data comoilation
I 4 2 !Forecasts
4 3 IWaterfront olannino
4 4 !Waterfront meetinos
I 'Outreach /Coordinatio
I 5 1 (Stakeholder interviews 1 50
I 5 2 !Visitor interviews I 24
5 3 been house 1 8
5 4 (Static disolays I 12
5.5 IWebsite I 4
Protect Manaaement
61 1Pro,ect coordination 40
I 6 2 'Client meetinas 48
6 3 (Status reports 16
1
'Additional Tasks
I 8 As Directed by City
IFee total. by consultant
I I
IReimbursables. by consultant
'Traffic counts I
IO /D survey
!Prototype scans /install I
!Other
I 1 1
1 (Total budget. Phase One
Hours Fee (Hours (Fee
I I
4 6001 41 480
32 48001 321 3840
2 3001 1 0
32 48001 41 480
8 12001 81 960
16 24001 41 480
8 12001 1 0
4 6001 1 0
12 18001 321 3840
8 12001 I 0
8 12001 1 0
4 6001 1 0
207001 110080
75001 1 0
36001 41 480
12001 81 960
18001 481 5760
6001 481 5760
1 1
1 1
60001
72001
24001
303001
I I
I I
I I
I I
I I
I 1
I I
I I
I I
I I
I I
I I
1 I`
201 2400
91 1080
I 0
116440
Hours (Fee (Hours
81 960
321 38401 32
I 0 2
I 01 40
41 4801 16
I 01 32
I 01 8
I 01 8
I 01 8
I 01 8
401 48001
I 01
I 100801
01
41 4801
I 01
I 01
I 01 12
I I
1
I 01 24
I 01
I 01 16
I 4801
I I
1
I I
1
I 880801
1
I I
1
I I
1
I 50001
I 50001
I 930801
Fee IHours (Fee
I
01
46401
2901
58001
23201
46401
11601
11601
1160!
11601
01
01
223301
81 1120
321 4480
I 0
801 11200
161 2240
641 8960
0
161 2240
161 2240
I 0
I 0
I 0
I 32480
Hours (Fee
1
I 0
321 5920
21 370
401 7400
161 2960
321 5920
81 1480
81 1480
81 1480
81 1480
41 740
01 0
1 29230
Hours (Fee IHours (Fee IHours
I I 1
81 7201 I 01
321 28801 01 01
01 01 01
801 72001 01 01
81 7201 I 01
641 57601 01
I 01 41 5601 4
161 14401 41 5601 2
161 14401 1 01
I 01 I 01
161 14401 I 01
01 01 I I
1 216001 1 11201
1
I 01
761 106401 4
801 112001 16
561 78401 16
81 11201 8
1308001
1 1 I I
01 I 0 I 0 01 01
01 I 0 1 0 01 01
01 I 0 I 0 01 I
01 I 0 I 0 01 1
17401 I 0 121 22201 01 8 11201
I I 1 1 1 1
I I I I I 1
34801 1 0 241 44401 01 01
01 I 0 I 01 01 01
23201 I 0 161 29601 01 01
75401 I 0 1 96201 01 11201
I 1 I 1 I
1 I I I I I
I I I I I
1 1 1 1 1 I
1 I 62350 I 1 1 604501
I I I I I 1
I I 1 I I 1
I I I I I I
I I I I I I
I I I I I I
I 1 5000 I 1 50001
I I 5000 1 1 50001 I
1 L" 67350 I 1 1 654501
Fee I
1
01 I 0
01 I 0
01 I 0
01 01 0
01 I 0
01 I 0
7801 41 700
3901 I 0
01 I 0
01 I 0
01 1 0
1
11701 1 700
I I
01 I
7801 41 700
31201 1 0
31201 161 2800
15601 1 0
85801 13500
01 I
01 1
1
01 I
1
1 I
01 1
01 1
01 1
01 1
1
I 1
1
1
Hours
11
1 2
13
14
15
16
17
18
1.9
1 10
1.11
1 12
3.1
3.2
33
34
3.4
3.5
36
36
3.7
38
39
3 10
3.11
3 12
'Task
Waterfront
Baseline
Schematic design
Client mta
Desian alts
Open house oreo
Design conceot
Client mta
Des;an revisions
Final desion
City Council
Permit coordination
Survey
Wavflndinq
Protect coord
Destan intent
Site analysis
Protect oroaram
Client review
Location /removal plan
Design workshoo
Client meeting
Master olan /manual
Client review
Final desion intent
Anencv coord
Entryway CDs
Sian application
Transportation
4 1 Data compilation
4 2 Forecasts
4 3 Waterfront olannina
4.4 Waterfront meetmos
Outreach /Coordination
5.1 Stakeholder Interviews
5 2 Visitor interviews
5.3 Open house
5.4 Static displays
5 5 Website
Protect Manaaement
6.1 Protect coordination
6 2 Client meetmos
6 3 Status reports
Additional Tasks
8 As Directed by City
Fee total, by consultant
Reimbursables. by consultant
Traffic counts
O/D survey
Prototvoe scans /install I
Other
Total budoet. Phase One
1 1
1 1 i I
1 I I 1
IZenovic ISazan
Civil I (Electric @130
'Hours lFee Hours (Fee
I
I 161 1600
I 161 1600
I 41 600
I I
I I
I 161 1600
I 1
I 41 600
I I
I 41 600
17000
23600
23600
1000
1000
24600
I 0
I 0
I 0
201 2600
I 0
201 2600
I 0
I 0
I 0
I 0
I 0
1 0
1 5200
5200
I I
1 1
1 1
IWALC I
I Burdenl @200
Hours Fee (Hours
I 01
1
1
1
I Bowma nI 140
01 20
161 32001 8
I 01
81 16001 8
I 01
81 16001
81 16001 16
81 16001 8
01
01
01
01
01
96001
I 1
I I
1 1
1
I Mugmonl @140
Fee (Hours (Fee (Hours (Fee
I I I I
I I I
I I I I
I I I
I I I
1 I I
1 I I
1
1 I I
1 I I
I I I
I I I
1 I I
1 I
I I I
28001 20
11201 16
01 32
11201 80
01 8
01 48
22401 60
01 4
11201 40
01 16
01 8
01 30
01 4
01 8
84001
28001
22401
44801
112001
11201
67201
84001
5601
56001
22401
11201
42001
5601
11201
523601
1 I I 1 1 I
I I 1 I I 1
1 1 1 1 1 1
I 1 I I I I-
!Hoopes I @140 Bronk @130 I Priyakornl @80
I 0
I 0
0
I 0
I 0
I 0
401 5600
I 0
41 560
I 0
I 0
I 0
41 560
I 0
1 6720
Hours Fee (Hours Fee
1
1
1
1
1
1
1
1
1
01
01
01
01 24
01
8 10401 24
01 40
01
01 16
01 24
01
8 10401
32 41601
01
62401
1
0
0
0
1920
0
1920
3200
0
1280
1920
0
0
0
0
10240
Fee by task
179250
93560
54400
65500
20000
93560
412710
25000
10000
35000 71500
128560 _484210