HomeMy WebLinkAbout4.671 Original ContractCONTRACT
THIS CONTRACT is entered into this )3 day of March, 2011, between the City
of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam
County, Washington, hereinafter referred to as "United Way
In consideration of the above representations and the payments, covenants and
agreements hereinafter mentioned, to be made and performed by the parties hereto, the
parties covenant and agree as follows:
1. As a code city operating under Title 35A RCW, the City has the legal
authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local
social, recreational, and educational services, hereinafter referred to as "human services."
2. It is in the public interest for City funds to be expended for human services.
3. United Way is willing and able to administer such human services on the
City's behalf.
4. Scope of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and
direction from the City Council;
B. Establish a process for receipt and review of requests to the City for
funding local human services, which process shall include the
participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of
allocations by the City Council;
C. Analyze proposals received and develop recommendations for
allocation of the City's annual human services budget appropriation;
D. Ensure the distribution of funds as set forth in the attached Exhibit A
in accordance with City policy, legal guides, and sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City
funds;
F. Provide a year -end report to City regarding provision of services; and
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G. Monitor use of funds to assure that terms are carried out and desired
outcomes achieved.
5. Duration of Contract. This Agreement shall be in effect for all services
performed by United Way that arise from or relate to the City's 2011 budget.
6. Compensation and Method of Payment.
A. The City shall compensate United Way for the services rendered as
specified in Section 1 of this Contract at the rate of two percent of the funds distributed.
B. The funds shall be transferred from the City to United Way on a
quarterly basis and shall be distributed by United Way to the recipient programs on a
quarterly basis. Any accrued interest shall be retained by United Way for subsequent
distribution to City funded human services.
7. Recordkeeping and Reporting.
United Way will provide quarterly financial reports reflecting activities
funded with City appropriations and semi annual reports showing the success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of
the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports.
8. Hold Harmless and Indemnification. United Way shall protect, defend,
indemnify and save the City harmless from and against any and all claims, damages, losses,
and expenses, including reasonable attorney's fees, occurring, arising, or resulting from
supplying work, services, materials or supplies in connection with the performance of this
Contract.
9. Breach.
A. In the event of either party's material breach of the terms or conditions
of this Contract, the non breaching party reserves the right to withhold payments or services
until corrective action has been taken or completed. However, the party shall not exercise
this right until it has given written notice of such material breach to the breaching party and
ten days have passed since the receipt of such notice.
B. If either party shall materially breach any of the covenants undertaken
herein or any of the duties imposed upon it by this Contract, such material breach shall entitle
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the other party to terminate this Contract, provided that the party desiring to terminate for
such cause shall give the offending party at least twenty days' written notice, specifying the
particulars wherein it is claimed that there has been a violation hereof, and if at the end of
such time, the party notified has not removed the cause of complaint, or remedied the
purported violation, then the termination of this Contract shall be deemed complete.
C. The rights stated above are in addition to and not in lieu of all other
rights and remedies which State law offers for breach or default.
10. Non Discrimination. United Way shall perform its obligations under this
Contract in a manner which assures fair, equal and non discriminatory treatment of all
persons, without respect to race, creed or national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and
will welcome applications for employment in all positions, from
qualified individuals who are members of minorities protected by
federal equal opportunity /affirmative action requirements; and,
B. United Way shall comply with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to
the establishment of non discriminatory requirements in hiring and
employment practices and assuring the service of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam
era veteran's status, disabled veteran condition, physical or mental
handicap, or national origin.
11. Independent Contractor. The relationship created by this Contract is that of
independent contracting entities. United Way is not an agent of the City. United Way, as
an independent contractor, has the authority to control and direct performance of the details
of the services to be provided. If money for human services is distributed under this
Agreement to another agency, that other agency shall be an independent contractor and not
an agent of the City.
12. Entire Contract. The parties agree that this Contract is the complete
expression of the terms hereto and any oral representation or understanding not incorporated
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herein is excluded. Further, any modification of this Contract shall be in writing and signed
by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the
day and year first hereinabove written.
CITY PORT ANGELES UNITED WAY
By:
Dan Di Guilio, Mayor
ATTEST:
ssa Hurd, City Clerk
APPROVED AS TO FO
William E. Bloor, Ci y Attorney
ATTEST:
G \LEGAL\a AGREEMENTS &CONTRACTS\ 2011 Agmtts &Contracts \Untied Way 03 21 11wpd wpd
ive Director
A Ji s st c-tc ,ct-
(Agency /Program I
I I
I I
(Boys and Girls Club I
P A Club site
General operating support for
youth services, programs
Exhibit "A"
First Step Family Support
Center
P A. Drop -In Center
(for parent support of stressed,
vulnerable, low income fames
with young children)
I
(First United Methodist
Fnendship Dinner Protect
weekly meal for low income
citizens in need
I
I Healthy Families
Core Services
Children youth support
groups, Prevention Education,
Cnsis Intervention
Emergency Shelter
Parenting Skills classes
1
1
1
1
2008 1 2009 1 2010 1 2011 1 2011 1
Alloc. 1 Alloc. 1 Allocation 1 Requests 1 Alloc.
1 Rec's
I
$5,000 $4,000 94,800 $7,500 $4,800
$13,000 95,000 95,500 $8,514 95,500 Funds a family support staffer (wages, benefits)
for drop -in center two afternoons per week in
P A Gives help, resources, referrals, mist
assistance to low income parents with children
age 0-5 years (also diapers, clothes, formula,
snacks, etc)
I
$13,000 $5,000
1
1
1
1
$4,500 510,000
1
I
$3,000 51,500 51,250 $4,500 $1,500 Purchase food, food storage, maintain
community kitchen, faahty costs For low income
citizens, provides free weekly Fnday night
dinners cooked by volunteer teams
U„,... W. .r G...., C.,,n., 2011 C. or P.K An,,.,u H,. Ser,,ices F.ninn
Use of funding
Food snacks), program supplies (art,
recreation, notebooks, pens, etc) and
transportation (fuel and maintenance on
transport vehicles)
1
54,500 Supports services not completely covered by
other contracts Prevention education, shelter,
support groups, counseling for victims of
domestic violence, cnsis intervention for youth,
parenting skills classes, case management,
legal advocacy Funds cover staffing expenses
P 1 or 4
I
I
1
Outcomes
Positive after school supervision and
mentonng, homework help results in
increased school success, reduced hunger
due to nutitious meal provided, improved
decision making self esteem, increased
skills to resist drugs, alcohol, early sexual
activity Daily attendance of 45 65 youth
Families' support systems improved, people
access needed resources and basic need
items, children have positive stimulating
environments to play in Overall, families get
the help they need (food, clothing, legal,
counseling, family literacy, employment
resources, etc)
Better health and nutntion for needy
individuals, seniors, and families with young
children who need hot meals meets basic
nutntional needs of low income citizens
Serves as a catalyst for community building for
all Also works with PA Food Bank to expand
food sources
Participants leam esteem building skills,
substance abuse prevention skills, coping
skills Youth leam personal safety education,
cnsis intervention when necessary Families
are sheltered Emphasis on prevention,
putting an end to the cycle of domestic
violence, sexual assault, and child abuse
Results documented by pre post
questionnaires, DSHS shelter surveys, cnme
victim advocacy surveys, etc
1
S.rv.a 1 Program
I Budget
P A I for P.A.
825 C.,
551 C.
I
5000., $181,725
$35,982
1
1
$8,514
5 500 G„
750 $15,625
$45,733
178 U..,...•. $14,774
1
1
I
1 1 1
Program
Budget
for Agency
$217,706
$8,514
$16,200
$66,151
Exhibit "A"
1Agency/Program
Lutheran Comm. Services
(Parent Line)
Mount Angeles View Family
Resident Center activities
Family night, Dads support groups
"Stay and Play" child groups,
Parenting and computer classes,
Financial Literacy info
Native Horsemanship Riding
Center
Therapeutic nding program for
at -nsk, special needs, and low
income youth
Olympic Community Action
1) Oral H alth Care Access $9,500
2) Adult Day Care (dementia
seniors) and caretaker respite
Olympic Peninsula YMCA 1
Amencorps
North Olympics AmenCorps
Program
Parenting Matters
Foundation
Parenting Support in Port
Angeles First Teacher
Prevention Program
Peninsula Community Mental
Health
2008 2009 2010 1 2011 2011
Alloc. Alloc. Allocation 1 Requests Alloc.
1 Ree's
1
$10,000 55,000 94,000 95,000 $3,000
96,000 93,000
915,000 91,500
Use of funding
Funds staff time (partial), supplies, resources
and educational matenals for financial literacy,
home ownership, parenting, and life skills
Basses Also job coaching and childcare for
those terminated from State funding in 2011
Provides support services to families living at
Mt Angeles View public housing
956,250 $0 Outbuildings, fencing matenals, nding
scholarships and equipment, operation
expenses, horse feed, instructor salary,
grantwnter support, tractor, etc
Adult day care,
respite care for families who care for elderly
family members with dementia Fills funding
gap
$19,000 58,250 57,500 $10,000 97,500 1) Tutonng mentonng services to 484 youth
(tutor/ mentor stipend pay) $9,000 request
2) Amencorps energy conservation services to
1,500 households (Amencorp member stipend
pay) $1,000 request
50 51,700 56,400 91,500 Parenting newsletters, benchmark
developmental cards, for all Port Angeles
parents with pre -K children An extension of the
First Teacher Progam used in Sequim for many
years Teaches prevention of problems
(antisocial behavior, lack of school readiness,
poor health and safety habits,etc)
Teach prevention strategies to reduce
violence, child abuse and neglect, chemical
dependency, so families will be good
community members and leam to be more
stable, independent Parents access higher
education, becme more self sufficient
Teaches home management skills Parenting
skills benefit kids socially /academically
Outcomes
Improved self confidence, social skills,
leadership and cooperation skills Healing
and anger management, core strength,
empathy for animals, maintaining drug and
alcohol abstinence Drop in Juvenile cnme,
more school success
For seniors with
dementia, safe and affordable day care allows
cntical respite for family caregivers Services
improve health and quality of life
Program results in dramatic increases to
academic scores, with school success for
those struggling, at nsk for drop -out Also,
conservation program provides education and
weathenzation to low income clients in
substandard housing
Parents learn of health, nutntion, and safety
issues, how to cope with stress, help kids be
ready for school, understand importance of
early literacy Results in increased bonding
between parents kids, decreased child
neglect abuse, better knowledge of resources
available helps kids stay and succeed in
school
Sono Program
T o a m I Budget
P 1 for P.A.
1 1
1 188 C,.,
920 C„
2 547
$17,820
161 $2,415
no info
$275,351
$563
2 300 C.,, $390,899
$32,000
Program
Budget
for Agency
$21,450
9150,000
$577,738
$672,346
$111,445
Agency /Program
Exhibit "A"
Behavioral healthcare
treatment, stabihzatton
services for low income,
unemployed and under Insured
children and adults
Peninsula Dispute
Resolution Ctr.
Parenting Plans (mediation)
for low income parents and
youth prevention program to
keep kids out of conflict, less
traumatized
Pro Bono Lawyers of Clallam
Jefferson County
Operating support of community
office located in Port Angeles
legal aid resources
I
'Serenity House
Coordinated services to
children from families coming
out of homelessness Child
Care at the Commons
SNAP
Classes and programs for
developmentally disabled
people
'Vision Loss Center
2008
1 Alloc.
59,500
$7,000 $4,000 52,375 810,000 52,375 Funds staff and overhead to provide fee waived
state mandated Parenting Plans with mediation
that reduces family and child stress, resolves
conflict, deals with underlying family issues that
affect the whole family Usually two or three
sessions are needed to amve at each final Plan
Also includes Modifications of Parenting Plans
53,000
I
1
59,000 55,000 55,000
I
$3,000 I 81,500
2009 1 2010 I 2011
Alloc. 1 Allocation 1 Requests 1
1
Rec's
85,000 $4,000 $15,000
I
51,500 55,000
U,.,..d Way or C. m m County 2011 City of P.rt A.o•.. Hu,.,.., S•rvic• F,ne ,.o
2011
Alloc.
Use of funding
$4,000 1) Supports costs of mental health services,
medication management, for clients not eligible
for state funded services Cnsis interventions,
senior peer counseling program, diagnostic
evaluations and asessments for chemical
dependency treatment, psych consults to OMC
medical staff, Jail, schools, nursing homes, etc
I
50 no applic $3,000 SO Legal Clinics, assistance with forms, Divorce
workshop, Emergency legal advocacy, phone
screening client intake, walk -in client
assistance, plus misc overhead expenses
55,000 55,000 Direct basic need services for children
Childcare, child advocacy, family case
management, healthy nutntion, preschool and
afterschool program for up to 84 children of 57
homeless and at -nsk families at the Commons,
in west P A Maintains capacity, fills funding
gap after state funding cuts of childcare
subsidies
P. 3 e.4
5500 Funds support Programs Life Skills, Self
Awareness, Social Well Being, Art, Nutntion, etc
educational classes recreational activities
Pays for staff, supplies, transport, etc These
activities give support and respite for families
and caregivers, also
Outcomes
1) Better access to mental health services for
low income clients Results in reduced police
response and ER visits, decreased anger and
violent behaviors, increased awareness of
mental health issues and resources for
vulnerable isolated seniors, with referral to
community resources, etc
Parents get better understanding of how to
parent separately with positive communication
to kids and reduced stress for all Keeps kids
out of the middle of disputes, thus happier and
can do better in school, activities, etc Parents
can use PDRC for follow -up sessions rather
than allowing conflicts to escalate Overall,
gives a better outcome for kids due to less
conflict, better communication in families
52% of those served in 2010 were from P A
Legal services help keep people out of cnsis,
provide advocacy for eviction disputes,
divorces, paternity cases, child custody, etc
Helps keep clients safe, less violence, families
have better stability, etc
Children receive high quality child care, adult
family members able to seek /maintain
employment, housing, treatment Kids team
social, study, behavioral skills Helps families
break out of poverty, and nurtures kids of
homeless /at nsk families improves their
chance to succeed
Participants leam social and independent
living skills to mawmize levels of
independence, and make fnends, increase
confidence, leam Job skills, become active
citizens Attendance records, focus groups,
and evaluations are done to gauge progress
success
I S•f,,.a I
T v,. 1
1 PA I
50
840
82 C.,
2 U„,„co,o
930
Program
Budget
for P.A.
1475C, 52,217,410 53,010,629
$7,190
542,210
$160,228
$3,908
$43,589
I
1
1
Program
Budget
for Agency
$11,719
$79,400
$164,136
$43,589
Exhlblt "A"
I Agency /Program
Vision aid services to blind and
visually impaired clients
I
'Volunteers in Medicine of the
Olympics Clinic (V1MO)
Free Medical Clinic for
uninsured and undennsured
citizens
Volunteers in Medicine of the
Olympics Clinic (VIMO)
Emergency Dental Services
initial set up of program (NOTE
applic submitted after OIyCAP
announced closure of its Dental
Clinic)
1 Program Totals
United Way Administration 2%
1
Total from the City
2008 1 2009 1 2010 1 2011 1 2011 1
Alloc. 1 Alloc. 1 Allocation 1 Requests 1 Alloc. 1
1 1 1 Rec's 1
$0 810,930 81,450
1 $2,500
1 $124,500
I
I
5112,000 857,250
$1,250
I
$1,125
$62,500 $56,250
555,125 3187,094 555,125
United Way or Gailan, County 2011 C., of Port Ano.i.a Hunan S•rvia•• F,,,,aino
55,000 85000
(see Plan B
recommend
ations
below)
51,125
$56.250
Use of funding
Gives resources, visual aid training, info about
adaptive equipment, etc All- volunteer staff,
many of whom are blind visually impaired
Funding would help cover office overhead,
purchase of video magnifier equipment,
outreach matenals for community, etc
$8,000 87,000 $7,000 810,000 $7,000 Patient supplies and services prescnptions, on
site Rx formulary, subsidizes labs and X -rays,
plus general facility operations (paid part time
staff, utilities, insurance, etc) Funds provide
cntical subsidy of OMC allowance, help build
capacity and development of additional chronic
care clinics
Design and implement a volunteer emergency
dental clinic funds staff, supplies, and facility
overhead Facility and local experhse are
already available Policies, recruitment,
organization needed initially, then to start, one
day weekly walk in dinic.
P. e 4 4
Outcomes
Helps blind and low vision citizens live more
independently through training, equipment,
and support Most are low income with few
other resources Elderly population is rapidly
increasing, along with d comes blinding eye
conditions like macular degeneration,
glaucoma
Patients receive needed meds and timely
care, thus won't resort to E R treatment or
develop worsening conditions Helps patients
meet out of pocket costs of care provides
access to basic health care, plus chronic
disease clinics, mental health services
Patients conditions are tracked, surveyed,
best practices are documented
Decrease pain suffenng to low income clients
prevent expensive and inappropriate use of
OMC ER Provide only such dental clinic on
Peninsula Connect patients to other services,
DSHS, etc
40 C.,
20 Un..t. a
470 C,,
384
150 C.,,,
149 U...,,..,
I
1 1
Plan B_ If VIMO does not move forward wdh a dental clinic
Boys Girls Club 81,500 1
Parent Line 81,000 1
OlyCap 51,500
Vision Center- 81,000 1
1
I
Program 1 Program
Budget 1 Budget
for P.A. 1 for Agency
$4,372 $10,930
5187,026
547,840
5216,591
564,000