Loading...
HomeMy WebLinkAbout000135 Original ContractAMENDMENT No. 2 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND COLUMBIA TELECOMMUNICATIONS CORPORATION RELATING TO: Waterfront Camera Project THIS AGREEMENT is made and entered into this day of 1U. 2012, by and between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington, (hereinafter called the "CITY and Columbia Telecommunications Corporation, a Maryland Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT /35 WHEREAS, the CITY desires professional services to prepare a request for proposal for the Waterfront Camera Project; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and /or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I REVISED SCOPE OF WORK The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the profession and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. Page 1 of 2 11 MAXIMUM COMPENSATION The additional work authorized by the Amendment is in the total of $15,000.00, including all items contained on Page 2 of Exhibit A. III TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the attached Scope of Work, and must be completed on or before December 31, 2013. IV SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed Amendment No. 2 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES ,XNT MYERS/6 TY MANAGER CONSULTANT v TITLE: I (ti1,1 I Page 2 of 2 APPROVED AS TO FORM: ATTEST: JA 7 4 WILLIAM E. BLOOR!GI9( ATTORNEY SSA HURD, CI CLERK Via Electronic Mail Mr. Brian Smith Deputy Chief of Police City of Port Angeles 321 East Fifth Street Port Angeles, WA 98362 -0217 Dear Deputy Chief Smith: March 20, 2012 Re: Proposal for Video Surveillance Procurement Support Very truly yours, 9 (5 Lee Afflerbach, PE ctc technology energy engineering business consulting Columbia Telecommunications Corporation (CTC) is proud of its long -term relationship with the City, and of our work throughout the development of the Wireless Mobile Data System (WMDS) project —from creating the initial network design to supporting the City's Broadband Technology Opportunities Program (BTOP) grant application to assisting the City with the integration of its plans as a sub grantee to NoaNet. Most recently, we offered our guidance on the City's RFP for identifying a system integrator to design and construct the WMDS. This letter is a follow -up to our discussions concerning the City's need for consulting services in support of its video surveillance procurement efforts. We appreciate the opportunity to work with the City and to provide continuing technical support on this project. Please do not hesitate to call me with any questions about this proposal. Columbia Telecommunications Corporation 10613 Concord Street Kensington, MD 20895 Tel: 3o 933-1488 Fax: 3 933 www.ctcnet.us Page 2 Proposed Statement of Work CTC understands that the City of Port Angeles, led by its Police Department, is implementing an advanced video surveillance system to enhance security to protect critical infrastructure throughout the City. The network will leverage a combination of the WMDS and fiber optic connectivity to provide high quality video transmission from each camera to the Police Department. The City plans to release a Request for Proposals (RFP) for the turnkey implementation of 30 cameras. CTC proposes to assist the City in developing the technical specifications and scope of work for the RFP. CTC further proposes to assist in the vendor selection through a formal evaluation process, and optionally can assist in the oversight of the system implementation and acceptance. Specifically, CTC proposes to serve as the City's unbiased third -party technical advisor in accordance with the following proposed tasks: Task 1: Identify requirements CTC's approach will be to assess the project's technical and functional requirements through discussions with the Police Department project leadership. CTC will work with City staff to review the initial project design, identify and assess applicable mounting structures, and identify available support assets, including underground communications conduit and fiber that may be available for this project. Task 2: Develop RFP CTC will develop technical system specifications, required vendor qualifications, and implementation responsibilities to ensure these technical components of the RFP reflect the functional needs of the project and the City's intended scope for vendor services. We anticipate the scope of work specified by the RFP will not include fiber construction or related activities, but may require the contractor to interface equipment with existing or new fiber optic cabling installed independently by the City or its other government partners. Accordingly, CTC will investigate recent developments in mesh radio technology, camera systems, and camera control systems that might serve to enhance technical specifications in the RFP. CTC will provide draft materials in a form suitable for inclusion within an RFP for City review. CTC will meet with City staff to review RFP materials and to finalize the RFP based on City feedback. Task 3: Vendor selection CTC will provide RFP post release support by attending the pre -bid vendor conference to capture technical questions and provide responses, as appropriate. Additionally, CTC will prepare written responses to vendor questions for inclusion within City RFP addendums, as needed. CTC shall develop a proposal scoring matrix to guide a formal vendor selection process, shall evaluate proposals, and shall provide suggested scoring and written justification in accordance with the scoring matrix for each proposal. Page 3 Project Cost CTC proposes a not -to- exceed cost of $15,000 for the tasks listed above. To keep our travel costs as low as is feasible, we will attempt to combine travel for this project with travel for other projects we have with the City. CTC work will be billed at the following hourly rates: Labor Cateeory Rate Director of Business Consulting $165 Principal Analyst $155 Senior Project Analyst $145 Senior Analyst $135 Staff Analyst $125 Communications Aide 70 Director of Engineering $165 Principal Engineer $155 Senior Project Engineer $145 Senior Engineer $135 Staff Engineer $125 Engineer Aide 70 Services to clients are billed on an hourly basis. CTC's billing rates are inclusive of all routine expenses including administrative, accounting, and computer support, telephone calls, and photocopying. Non routine expenses and long- distance travel are recovered at direct cost with no mark -up. Please note that CTC reserves the right to reallocate funds among task and staff categories so long as the total cost is not exceeded. Payment is due within thirty (30) days of invoice. Page 4 About CTC CTC is an independent professional consulting firm that is not affiliated with any commercial equipment manufacturers or vendors. We provide our public sector clients primarily local, state, and federal government entities unbiased and independent analysis and recommendations. Over the past 2.8 years, CTC has assisted hundreds of local governments, many of them similar in size to Port Angeles, in assessing their needs for, and the design and evaluation of fiber networks; wireless networks; public safety voice, video and data networks; I- Nets; municipal LANs /WANs; and solutions for security issues. We have been fortunate to establish and maintain a substantial nationwide client base, to which we provide a wide range of wireless and fiber optic networking services. Our clients extend from our original base in the Washington, D.C. metropolitan area south to Florida, southwest to Tucson and Los Angeles, and northwest to include Port Angeles, King County, and Seattle. CTC also has extensive experience with BTOP grant- funded projects. In addition to our work with the City of Port Angeles on its BTOP application, and the subsequent integration of the City's plans as a sub grantee to NoaNet, we developed engineering designs and business plans for several successful BTOP grant applications, including the $115 million One Maryland Broadband Network; the $22.5 million Urbana Champaign Big Broadband (UC2B) project in Illinois; the $32.1 million OpenCape project in Cape Cod; and Washington, D.C.'s $17.5 million Community Access Network. We also recently assisted EAGLE -Net, the statewide BTOP- funded network in Colorado, to devise a sustainable business strategy. Our project manager, Lee Afflerbach, is a licensed Professional Engineer in Washington, and has extensive background with Port Angeles' communications networks and needs from his more than two years of hands -on studies and engineering consulting with City staff. Other CTC staff members with prior experience, including Principal Engineer Matthew DeHaven and Senior Project Engineer Eric Wirth, will have key roles on this project. In addition to the telecommunications support we have provided to the City of Port Angeles, we are supporting two similar wireless projects: DeIDOT Delaware Department of Transportation (1995 ongoing) CTC has provided communications engineering consulting services to the State of Delaware Department of Transportation for 15 years. Most recently, we wrote the statewide telecommunications master plan for deploying an integrated broadband fiber and microwave network. CTC has also advised the state on its 700 MHz mobile data network (including propagation studies and system design) and its 4.9 MHz wireless mobile data network. City of Annapolis, MD (2007 ongoing) CTC designed a 4.9 MHz broadband wireless network that will serve as a backbone to link all city facilities —with a focus on public safety and police department needs —and ultimately provide connectivity for a citywide video surveillance system. The network will also have substantial reserve capacity to support the addition of new video requirements, expand toll quality IP -based voice and data services, and, potentially, provide backhaul for a future mobile wireless solution. Page 5 Project Team Our proposed project team comprises three engineers who have assisted the City on previous projects: Lee Afflerbach, P.E., Matthew DeHaven, and Eric Wirth. Resumes for each are below. Additional resumes and references are available on request. LEE AFFLERBACH, P.E. Principal Engineer Page 6 Lee Afflerbach is a telecommunications systems engineer with 40 years of experience serving federal, state, and local government clients. Mr. Afflerbach's expertise covers a wide range of broadband (video, voice, and data) communications technology. He has designed, tested, and planned numerous wireless, coaxial cable, telecommunications, and fiber optic networks for government, public safety, educational, and non profit clients. Mr. Afflerbach's extensive experience and expertise in both wireless and wired technologies results from years of evaluating and meeting emerging communications needs for government in general —and public safety agencies in particular. He has designed command and control centers for transportation agencies, has designed 911 systems, has developed communications design and requirements for highway systems; and has developed standards and assured compliance with standards for public safety communications equipment. During the period of November 1976 through June 1981, Mr. Afflerbach served as an on -site technical advisor in Frankfurt, Germany under contract to the Bundesansalt fuer Flugsicherung (German FAA) to oversee the design and implementation of a national flight data network and real -time database to oversee air traffic in Germany. He is a nationally recognized authority on wired and wireless communications. Mr. Afflerbach has served as a consultant and expert witness for public sector clients and has taught numerous courses in broadband communications technology, both in the United States and abroad, including United Kingdom, Germany, Netherlands (Amsterdam). Mr. Afflerbach is a licensed Professional Engineer. Communications Network Enzineerin2 Mr. Afflerbach has planned and designed communications networks for numerous municipalities, including Montgomery County, MD; New York City; Baltimore; Cincinnati; Tampa; Santa Monica; Ventura; Tucson; Austin; and St. Paul. These stand -alone broadband networks employ a range of wired and wireless technology to provide video, voice, and data capability within and between municipal facilities. Mr. Afflerbach has assisted local governments in the cable franchise renewal process, providing technical expertise on state -of -the -art network technologies. He has presented workshops to network users on requirements analysis and system solutions. He has conducted requirements analyses, prepared system -level network designs, provided construction coordination with the cable operator, and supported network integration with existing municipal networks. Mr. Afflerbach provides technical franchise renewal support to such communities as Los Angeles, San Francisco, and San Jose. Over the course of his long career in broadcast engineering, Mr. Afflerbach has conducted feasibility analyses to support the authorization of new broadcast facilities. Activities included the study of groundwave and skywave propagation in the 550 kHz -900 MHz spectrum range; Page 7 and evaluation of potential interference areas, service area losses, and compliance with international treaties. Some select examples of his work include: Planned, designed, and built City -wide fiber network for agency needs for New York City. Designed and integrated video and data applications for criminal justice, financial management, and education /training purposes. On 9/11 in Lower Manhattan, every network but one failed the surviving network was designed by CTC. Design and integration solution for cablecast channel for Monterey County. Analyzed the existing audio visual and broadcast systems and developed recommendations for future development. Designed an IP -based video server system capable of recording and airing live meetings and scheduling cable /broadcasts. Completed on -site integration, testing, and training on the video server system. Prepared a design for a video transmission and switching system for the City of Santa Clara. The system provides links between multiple sites for video programming that is transmitted over the channel on the cable system. The system is also designed to allow basic video conferencing between the origination locations. Prepared the design for the fiber optic network interconnecting Gilroy, Hollister and San Juan Bautista to a shared programming center. In addition, the design allowed the interconnection of the communities for data networking and potential video conferencing. Public Safety Network Interooerability and Interconnection Mr. Afflerbach has been instrumental in the development and implementation of an Enhanced Traffic Advisory Radio System (E -TARS) for the State of Delaware that uses statewide radio signals to distribute traffic and emergency information collected by Delaware's Intelligent Transportation Management System (ITMS). He was also involved in similar efforts for the Georgia Department of Transportation; Arlington County, VA; and Howard County, MD. Mr. Afflerbach developed a design and deployment strategy for the Howard County Office of Emergency Management and the Arlington County Office of Emergency Management for an AM broadcast radio system to disseminate information to the public during emergency situations. In Howard County, he assisted the County to obtain AM broadcast radio licenses and developed candidate system designs. Land Mobile Communications System Design Under funding provided by the Law Enforcement Assistance Administration (LEAA), Mr. Afflerbach performed and managed communications design studies for federal, state, and local law enforcement agencies, including the Federal Bureau of Investigation (FBI), Drug Enforcement Administration (DEA), New York State Police, and Georgia State Police. Tasks involved user requirements analysis, system design, and specification preparation for land mobile radio, computer- assisted dispatching, and 911 emergency telephone systems. Instruction/Expertise Mr. Afflerbach has prepared training courses providing information on communications designs, applications, and operations. The courses have been presented at: George Washington University ITS America University of Maryland COMNET Amsterdam Frankfurt London University of Alabama National Security Agency o Headquarters o UK EMPLOYMENT Since 1983 1983 1981 1983 1971 1981 1969 1971 1966 1969 Principal Engineer, Columbia Telecommunications Corporation (CTC) Established CTC Vice President of Engineering, The Bertman Group, Vienna, VA Group Leader, MITRE Corporation, McLean, VA and Frankfurt, Germany Project Manager, Kelly Scientific Corporation, Washington, D.C. Staff Engineer, Federal Communications Commission EDUCATION Bachelor of Arts, Electrical Engineering, Drexel University, 1966 PROFESSIONAL CERTIFICATIONS/LICENSES IL Professional Engineer DE Professional Engineer MD Professional Engineer WA Professional Engineer District of Columbia Professional Engineer Page 8 HONORS /ORGANIZATIONS National and Maryland Societies of Professional Engineers (NSPE) Institute of Electrical and Electronic Engineers (IEEE) Broadcast and Computer Societies National Association of Telecommunications Officers and Advisors (NATOA) SELECTED PUBLICATIONS/PRESENTATIONS /COURSES Principal author, "Telecommunications and ITS: What You Need To Know," web -based course module, prepared for University of Maryland Center for Advanced Transportation Technology, 2002. "Telecommunications and ITS: What You Need To Know," prepared curriculum for two day training course for the University of Maryland, 2001. "Telecommunications and Intelligent Transportation Services," two -day training course, presented in multiple cities for ITS America, 1999. "Building Integrated Voice, Data, and Video Networks for the Local and Wide Area," two -day training course, presented for the University of Maryland, College Park, Maryland, April 29 -30, 1999. Page 9 "Integrated Data, Video Voice Broadband Networks," week -long training course, presented at the COMNET Exposition, Washington, D.C., January, 1999. "LANs: Design and Installation of Networks that Support Voice, Data, and Video Applications," multi -day training course, presented for the George Washington University Continuing Engineering Education Program, September 1983 through May 1999. "Integrated Data, Video Voice Broadband Networks" and "Design Implementation of Metropolitan Area Networks (MANs)," presented at the COMNET Exposition, Washington, D.C., January, 1998. Matthew DeHaven Principal Engineer Page 10 Matthew DeHaven specializes in wired and wireless communications and broadband telecommunications technology for public safety and other institutional needs. He has more than a decade of extensive engineering experience designing, developing, installing, and overseeing the integration of local and wide area networks for institutional, public safety, ITS applications, video networking solutions, and peer -to -peer information systems. Mr. DeHaven is experienced in providing clients with reviews and solutions for network interoperability, reliability, and security issues. He serves as CTC's lead engineer on numerous wide area network projects. Mr. DeHaven has experience at many levels of network design, procurement, and implementation for high capacity metropolitan -area networks to support converged video, voice, and data communications. He assists in network design and the preparation of specifications for competitive bid processes, and he oversees implementation and testing for a wide range of government clients. Mr. DeHaven prepares designs and cost models to support decision makers in the deployment of a range of data network technologies, traditional telephone systems, voice over-IP (VoIP) networks, one -way video distribution, and two -way videoconferencing. His data network experience includes work with SONET, Ethernet, and ATM networks using a range of fiber optic, copper, and wireless technologies. Wireless Communications Mr. DeHaven assesses clients' existing and projected wireless broadband needs and recommends potential strategies for using new technologies to enhance and improve network operations and services. Some select examples of his ongoing projects include: Developing a strategic plan for a wireless data network to meet public safety and local government needs in Seattle, WA. CTC previously conducted a feasibility study that identified these needs. U Providing an updated assessment and review to Cincinnati, OH of the City's current networks and recommended updates to the long -term strategic plan originally prepared in 2004. This project involves assessing and identifying new department and network application needs, assessing the current networks to meet identified needs, assessing emerging fiber and wireless technologies, recommending wireless strategies, and providing recommendations and strategies for meeting foreseeable needs. U Conducting a needs assessment of the current network in Port Angeles, WA, and reviewing identified public safety mobile data communications considerations. Some examples of past projects include: o Design of a broadband wireless network for Annapolis, MD that will serve as a backbone to link all city facilities and ultimately provide connectivity for a citywide video surveillance system. The network will also have substantial reserve capacity to support the addition of new video requirements, expand toll quality IP -based voice and data services, and, potentially, provide backhaul for a future mobile wireless solution. U Oversight of the design and implementation of a "wireless downtown" for Skokie, IL to enhance economic development and Internet accessibility for residents and visitors. Page 11 Project oversight in developing an infrastructure plan to support the implementation of WiFi services throughout a downtown area targeted for economic development in Rockville, MD. The plan focuses on deploying a flexible architecture of physical support infrastructure to enable a wide range of wireless connectivity options for visitors, residents, and business tenants while maintaining the aesthetics of the development. Evaluation of bids from wireless service providers who responded to the city of Mesa, AZ's RFP. CTC also, in an earlier phase of the project, provided an assessment of WiFi technology and potential expansion of the fiber -optic infrastructure via mass wireless communications potentially for an intelligent transportation system application and for free Internet access for citizens. Research on current and future wireless technologies and evaluation of the feasibility of implementing a secure public safety wireless network in Prince George's County, MD. Designed and implemented a pilot project to test the feasibility of a public safety network. A successful solution was deployed to enable Mobile Data Computers in emergency response vehicles to securely roam from a carrier CDMA network to private, County- operated WiFi hotspots. Public Safety Networkine In Anne Arundel County, MD, Mr. DeHaven recently assisted with the deployment of emergency traffic surveillance cameras. He provided analysis of candidate technical solutions for cameras using the County's high -speed fiber -optic I -Net to transport video and control signals. Mr. DeHaven was also involved in the planning and implementation of a statewide network in Delaware for the purpose of providing traffic information and traffic control capabilities to transportation management facilities. Such a network allows remote control of traffic signal systems and variable message displays, while providing real -time traffic surveillance in the form of video images and microwave sensor data. He has developed expertise in the numerous forms of technology used in this type of project, ranging from fiber optics to wireless digital spread spectrum communications. Mr. DeHaven serves as CTC's lead engineer with respect to the Delaware Department of Transportation's Advanced Traffic Advisory Radio System, the first Advanced TARS system in the country. In that capacity, he is responsible for training and advising on -site staff, specifying and installing new equipment, and monitoring performance of the system. Video and Broadcast Communications Engineering Mr. DeHaven's experience includes the management, design, and procurement of video, voice, and data networks. Some select examples of his recent project work include: Analysis of the technical options to allow The Rockville Channel (Rockville, MD) to support live cablecasting from multiple facilities, including the implementation of an IP- based video and audio transmission system. He also managed the relocation of the master control and studio production systems for The Rockville Channel. CTC successfully executed the relocation during the tight window of opportunity between live production events, while making enhancements to system layout and cabling infrastructure and keeping the channel "on -air" during the process. Page 12 U Development and implementation of videoconferencing and teleconferencing tools for the 21 jurisdictions in the National Capital Region (DC, MD, VA) Emergency Operations Centers (EOCs) and Emergency Communications Centers (ECCs) over a state -of -the -art fiber -optic and microwave network. CTC developed the systems' designs and oversaw implementation under a grant from the Department of Homeland Security Urban Areas Security Initiative (UASI). Preparation of system -level design recommendations and cost estimates for an extensive, countywide system to support interactive and on- demand video training communications for the Anne Arundel (MD) County Fire Department. CTC also developed the design for a video display system for the Fire Department's new dispatch center, intended to allow key sources of information to be prominently displayed throughout the facility. Preparation of system -level design recommendations and cost estimates for an extensive, citywide system to support interactive and on- demand video communications for training, emergency collaboration, and routine meetings between Mesa, AZ Fire Department personnel. CTC also integrated a pilot videoconferencing system to demonstrate certain capabilities of the system design. Development of a videoconferencing system for homeland security applications on behalf of Arlington County, VA -the site of the September 11, 2001 Pentagon attack. The system links numerous public safety and other government users and aims to ensure uninterrupted emergency communications in the event of a terrorist attack or natural disaster. Instruction /Expertise Mr. DeHaven led the CTC research team in preparing a Web -based Intelligent Transportation System (ITS)- Communications course on behalf of the University of Maryland Center for Advanced Transportation Technology. He currently serves as an online instructor for that course. EDUCATION Bachelor of Science, Electrical Engineering, in progress, The Johns Hopkins University, Baltimore, Maryland PUBLICATIONS /COURSES o "What's the Fuss About Fiber? A Comparative Analysis of Fiber and Copper Physical Media," Journal of Municipal Telecommunications Policy, Spring 2009. o "Deploying Public Safety Networks: Costs and Benefits 4.9 GHz for Video Surveillance," presented at annual SEATOA Conference, April 2008. o "Busting the Technology Myths," presented at the annual NATOA Conference, October 2007. U "WiFi and Beyond: Taming Technology for your Community," presented at the annual TATOA Conference, August 2007. o "Looking Beyond Traditional I -Nets: NSCC Case Study," presented at the annual TATOA Conference, August 2007. o "Magical Solutions for Public Safety Wireless," presented to the National Association of Telecommunications Officers and Advisers, September 2006. O "VoIP and Enhanced 911 Services: A Primer on the Technology and its Limitations," Page 13 Journal of Municipal Telecommunications Policy, Fall 2005. "IP Technologies: An Overview for Local Government," presented at the annual NATOA Conference, September 2005. "The IP Revolution: what does it mean for PEG programmers and how can we prepare for the future Journal of Municipal Telecommunications Policy, Summer 2005. Instructor for "Introduction to Telecommunications" and "Telecommunications and ITS: What You Need To Know," offered on -line by University of Maryland Center for Advanced Transportation Technology, 2005. "Homeland Security Applications Over the I- Net," presented to the National Association of Telecommunications Officers and Advisers, September 2002. Eric Wirth Senior Project Engineer Page 14 Mr. Wirth has more than five years of communications engineering experience and specializes in the evaluation of broadband (video, voice, and data) telecommunications networks and analysis of broadband technology. He also specializes in the design of broadband networks for institutional uses and in analysis of emerging broadband technologies. In addition, Mr. Wirth is conducting extensive and ongoing research on applications for Internet Protocol (IP) technology, including video over IP for video transmission over wide area networks and video conferencing, voice over IP (VoIP), and other telephony applications for cable systems, as well as on emerging cable hardware technologies. Wireless Communications Mr. Wirth has extensive experience working on numerous wireless networking projects, from analysis and feasibility to design arid implementation. These networks range in scope from small hot spots to area -wide and regional networks. Some representative examples of his projects include: o Assisting Ames, IA with review of existing architecture, development of a network design, and preparation of detailed cost estimates for the acquisition and installation of WiFi hot spots and supporting infrastructure. This project has now moved into implementation preparations. o Acting as lead engineer for the design and implementation of a microwave network to enable patient tracking by the public safety and public health communities in the 19- jurisdiction National Capital Region (DC, MD, VA) in the event of an emergency. This innovative inter jurisdictional microwave network was designed to mesh with a fiber optic network connecting the D.C. metro jurisdictions and area hospitals. This multi -year project is funded by grants from the U.S. Department of Homeland Security Urban Areas Security Initiative (UASI) and the Department of Commerce Public Safety Interoperable Communications (PSIC) Grant Program. This project is currently in the implementation phase. o Designing and specifying the equipment needed for a wireless network of hot spots in the central business district in Northbrook, IL. o Reviewing a conceptual design, the proposed business plan and staffing requirements, and a cost benefit analysis for the development of a city -wide wireless network in Bountiful City, UT. o Designing a cost effective broadband wireless network for Annapolis, MD. This network will serve as a backbone to link all city facilities, and ultimately will provide connectivity for a citywide video surveillance system. The network will have the capacity to meet all current needs, provide 99.999% availability, and have substantial reserve capacity to support the addition of new video requirements, expanded toll quality IP -based voice and data services, and support backhaul for a potential mobile wireless solution. Public Safety Networkine Some representative examples of Mr. Wirth's projects include: Page 15 Lead engineer for the design of a fiber optic public safety interconnection network, NCRnet. NCRnet is the 19 jurisidcition regional interoperability network in the National Capital Region (DC, MD, VA). Fiber routing, site surveys, cost analysis, network design, and vendor selection have been completed. Fiber construction, site activation, and as- built documentation are underway. Performed radio frequency (RF) coverage analysis and prepared design recommendations for improving public safety radio coverage for Warren County, PA. Included analysis of the County's existing public safety radio system and recommendations to improve coverage for both the County's public safety radio system and commercial cellular coverage. Collaborated on the development of a master telecommunications plan for the Delaware Department of Transportation. The plan acts as a guide for the department to consolidate several disparate network environments into a unified communications network capable of supporting current and future transportation and public safety applications. Part of the plan involves developing a system -level design that incorporates fiber optics, microwave, and land mobile radio. The plan requires coordination among a variety of state agencies to develop a network that meets the department's critical public safety requirements. Fiber Ontic Communications Mr. Wirth's experience includes the design and implementation of a variety of fiber optic communications network. Some select examples of his work include: Design and feasibility analysis for the Murfreesboro Electric Department of Murfreesboro, TN. The project consisted of developing a plan and cost estimate to construct fiber to key department facilities. The project goal was to increase communications for improved SCADA functions and newer high- bandwidth applications. Mr. Wirth also developed materials lists and construction manuals to allow the department to construct fiber with its existing personnel. The project is currently in the implementation stage. Design and implementation of a fiber optic network for Norwich Public Utilities of Norwich, CT. The project consisted of developing detailed fiber optic route design and costs estimates, network electronic design and costs estimates (including SCADA transportation), and developing an RFP for Norwich's use in selecting a contractor to complete the installation. In addition to serving the utility's needs, the fiber optic network was designed to serve additional city, schools, and hospital users. Fiber optic network and electronics design and RFP development for the City of Dover, DE Electric Department. Mr. Wirth developed a fiber optic network design to provide additional redundancy and functionality to the existing city fiber optic network. In addition, he developed a network electronics design to leverage the new fiber optic communications links to increase the reliability of the City's network. Fiber optic network design and feasibility analysis for the City of Palo Alto, CA. The City is examining several fiber optic construction projects to expand its existing fiber optic network to further meet the needs of the City and surrounding school districts, and Page 16 to increase the footprint of its commercial fiber optic network. As a municipal electric, Palo Alto is exploring several options for fiber optic design. PRIOR TO COMING TO CTC IN 2004 1998 -2003, Technician, Schnabel Engineering, Inc., Baltimore, Maryland Video and Broadcast Communications Engineerins Mr. Wirth's experience includes the design and implementation of video, voice, and data networks. Some select examples of his work include: U Developed a design and integration solution for cablecast channels for Monterey County, CA. Analyzed the existing audio visual and broadcast systems and developed recommendations for future development. Designed an IP -based video server system capable of recording and airing live meetings and scheduling cable/broadcasts. Completed on -site integration, testing, and training on the video server system. o Developed recommendations for a broadcast and videoconferencing system for the Mesa, AZ Fire Department. Prepared system -level design recommendations and cost estimates for an extensive, citywide system to support interactive and on- demand video communications for training, emergency collaboration, and routine meetings between Mesa Fire Department personnel. Also integrated a pilot videoconferencing system to demonstrate certain capabilities of the system design. o Designed and implemented state -of -the -art videoconferencing and teleconferencing tools for the 19 jurisdictions in the National Capital Region (DC, MD, VA) Emergency Operations Centers (EOCs) and Emergency Communications Centers (ECCs). CTC developed the systems' designs and oversaw implementation to interconnect the EOCs and ECCs throughout the region, under a grant from the U.S. Department of Homeland Security Urban Areas Security Initiative (UASI). EDUCATION Bachelor of Science, Electrical Engineering, University of Virginia, School of Engineering and Applied Science, Charlottesville, V irginia, 2004. PUBLICATIONS /COURSES "Leveraging Existing Assets for Municipal Broadband Projects." Presentation to eNATOA Webinar, 2007. "Using IP networks to Enhance Digital PEG Capabilities." Presentation to eNATOA Webinar, 2007. WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; I REVISED SCOPE OF WORK Page 1 of 2 AMENDMENT No. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND COLUMBIA TELECOMMUNICATIONS CORPORATION The Scope of Work may be amended upon written approval of both parties. DOD l35 RELATING TO: Professional services during design and construction of the Wireless Mobile Data System (WMDS). THIS AGREEMENT is made and entered into this ?C) day of k 2011, by and between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington, (hereinafter called the "CITY and Columbia Telecommunications Corporation, a Maryland Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT WHEREAS, the CITY desires professional services related to a professional services during design, construction, and acceptance of the WMDS for its electric utility; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and /or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the profession and in compliance with applicable federal, state and local laws. II MAXIMUM COMPENSATION The additional work authorized by the Amendment is in the total of $164,500.00, including all items contained on Pages 3 -4 of Exhibit A. III TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the attached Scope of Work, and must be completed on or before December 31, 2013. IV SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed Amendment No. 1 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES KENT MYER /CITY MANAGER CONSULTANT Page 2 of 2 TITLE: XL) APPROVED AS TO FORM: WILLIAM E. BLOOR, CITY ATTORNEY ATTEST: JASSA HURD, CITY CLERK RELATING TO: TELECOMMUNICATIONS PLANNING AND SYSTEM DESIGN THIS CONTRACT is made and entered into this 7 day of �l 2011, by and between THE CITY OF PORT ANGELES, a non charter code city of the State of Washington, (hereinafter called the "CITY and Columbia Telecommunications Corporation, a Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT WHEREAS, the CITY desires professional services related to a Wireless Mobile Data System; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit B, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and /or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: I SCOPE OF WORK CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND COLUMBIA TELECOMMUNICATIONS CORPORATION City of Port Angeles Record #000135 The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit B and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Contract. The CONSULTANT agrees that all services performed under this Contract shall be in accordance with the standards of the profession and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. II OWNERSHIP OF DOCUMENTS Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations of the work shall become the property of the CITY for use without restriction and without representation as to suitability for reuse by any other party unless specifically verified or adapted by PW 0410_01 Professional Services Agreement Page 1 of 7 [Revised [05/12/06] the CONSULTANT. However, any alteration of the documents, by the City or by others acting through or on behalf of the City, will be at the City's sole risk. III DESIGNATION OF REPRESENTATIVES Each party shall designate its representatives in writing The CONSULTANT'S representative shall be subject to the approval of the CITY. IV TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Contract by both parties and the duration of the Contract shall extend through December 31, 2013. The work shall be completed in accordance with the schedule set forth in the attached Exhibit E. V PAYMENT The CITY shall pay the CONSULTANT as set forth in this section of the Contract. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment shall be on the basis of the CONSULTANT'S standard billing rates as set forth in Exhibit D multiplied by the actual hours worked, cost for actual labor, overhead and profit plus CONSULTANT'S direct non -salary reimbursable costs as set forth in the attached Exhibit D. B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non -salary direct costs; shall indicate the specific task or activity in the Scope of Work to which the costs are related; and shall indicate the cumulative total for each task. C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT invoices are due and payable within 30 days of receipt In the event of a disputed billing, only the disputed portion will be withheld from payment. E. Final payment for the balance due to the CONSULTANT will be made after the completion of the work and acceptance by the CITY. F. Payment for "Extra Work" performed under Section XII of this Contract shall be as agreed to by the parties in writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and reimbursement under this Contract, including labor, direct non -salary reimbursable costs and outside services, shall not exceed the maximum sum of $65,400.00. The budget for each task is as set forth in the attached Exhibit C Budgets for task(s) may be modified upon mutual agreement between the two parties, but in any event, the total payment to CONSULTANT shall not exceed $65,400.00 VII INDEPENDENT CONTRACTOR STATUS PW 0410_01 Professional Services Agreement Page 2 of 7 [Revised [05/12/061 The relation created by this Contract is that of owner independent contractor. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. VIII EMPLOYMENT Employees of the CONSULTANT, while engaged in the performance of any work or services under this Contract, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. In performing this Contract, the CONSULTANT shall not employ or contract with any CITY employee without the City's written consent IX NONDISCRIMINATION The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally protected classification and, in particular: A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and, B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. X SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Contract without the written consent of the CITY. B. In the event any subcontracting is approved the subcontractor and its employees shall be required to execute the Non Disclosure Agreement prior to being given access to any confidential information regarding the City's computer system C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, including procurement of materials and equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's obligations under this Contract, including the nondiscrimination requirements. XI CHANGES IN WORK PW 0410_01 Professional Services Agreement Page 3 of 7 [Revised [05/12/06] Other than changes directed by the CITY as set forth in Section I above, either party may request changes in the scope of work. Such changes shall not become part of this Contract unless and until mutually agreed upon and incorporated herein by written amendments to this Contract executed by both parties. 1 XII EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services in connection with this project, in addition to the Scope of Work set forth in Exhibit B and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written supplement to this Contract. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties. XIII TERMINATION OF CONTRACT A. The CITY may terminate this Contract at any time upon not Tess than ten (10) days written notice to the CONSULTANT. Written notice will be by certified mail sent to the consultant's designated representative at the address provided by the CONSULTANT. B In the event this Contract is terminated prior to the completion of the work, a final payment shall be made to the CONSULTANT, which, when added to any payments previously made, shall compensate the CONSULTANT for the percentage of work completed. C. In the event this Contract is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY prior to transmittal of final payment to the CONSULTANT. XIV INDEMNIFICATION /HOLD HARMLESS CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the CONSULTANT in performance of this Contract, except for injuries and damages caused by the sole negligence of the CITY. The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CITY, CITY's employees, or agents in connection with the work performed under this Contract. If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24 115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder PW 0410_01 Professional Services Agreement Page 4 of 7 [Revised [05/12/06] shall be only to the extent of the CONSULTANT'S T egligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Contract However, the CONSULTANT expressly reserves its rights as a third person set forth in RCW 51.24.035. XV INSURANCE The CONSULTANT shall procure and maintain for the duration of the Contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors. No Limitation. CONSULTANT'S maintenance of insurance as required by the Contract shall not be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage; and, 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City; and, 3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State of Washington; and 4 Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. PW 0410_01 Professional Services Agreement Page 5 of 7 [Revised [05/12/06] C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled, suspended or materially changed by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. Any payment of deductible or self- insured retention shall be the sole responsibility of the CONSULTANT. 4. The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. XVI APPLICABLE LAW This Contract shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. XVII NON DISCLOSURE The Consultant, on behalf of the City, acknowledges that the local area network and metropolitan area network security information received or generated, directly or indirectly, while working as a Consultant for the City under this Contract is confidential and that the nature of the information is such that the provisions in the Non Disclosure Agreement attached hereto and incorporated herein as Exhibit A are reasonable and adopted as part of this Contract. PW 0410_01 Professional Services Agreement Page 6 of 7 [Revised [05/12/06] XVIII EXHIBITS AND SIGNATURES This Contract, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by 'a written amendment executed by both parties. The following exhibits are hereby made a part of this Contract: Exhibit A Non Disclosure Agreement Exhibit B Scope of Work Exhibit C Budget for Each Task Exhibit D Consultant Labor Costs and Non -salary Reimbursable Costs Exhibit E Schedule for the Work IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year first written above CITY F PORT ANGELES MAYOR CONSULTANT TITLE: President oawke- PW 0410_01 Professional Services Agreement Page 7 of 7 [Revised [05/12/06] APPROVED AS TO FORM: ATTEST: WILLIAM E. BLOOR, CITY ATTORNEY