HomeMy WebLinkAbout000256 Original ContractReviewed by_
Rida -bi a dkdtf
Deputy Director of Operations
Appr ed by
Dennis Dickson
Senior Assistant City Attorney
CONTRACT DOCUMENTS
for
WOOD POLES
PURCHASE CONTRACT NO. LO -11 -026
City of Port Angeles
Record #000256
CITY OF PORT ANGELES
WASHINGTON
SEPTEMBER 2011
GLENN A. CUTLER, P.E., DIRECTOR OF PUBLIC WORKS UTILITIES
RANDALL BRACKETT, DEPUTY DIRECTOR OF OPERATIONS
Page 1 of 19
September 15, 2011
CITY OF PORT ANGELES
INVITATION TO BID
for
Wood Poles
Sealed bids will be received by the Director of Public Works Utilities until 2:00PM, Tuesday
October 11, 2011, and will be opened and read in the Public Works conference room, main
floor, Port Angeles City Hall, 321 East Fifth Street, Port Angeles, Washington 98362.
Bids will be taken for the following Materials:
Bid Items: Wood Poles
Items: LENGTH (ft.): QTY: CLASS:
1 30' 14 Class 3
2 35' 10 Class 3
3 40' 20 Class 3
4 45' 10 Class 3
5 55' 4 Class 3
6 40' 4 Class 2
7 45' 10 Class 2
8 55' 4 Class 2
9 60' 6 Class 2
10 65' 6 Class 2
Bid documents may be obtained by calling Lucy Hanley at (360) 417 -4541 or by emailing
Lhanlev aC�.citvofoa us
All bids must be on the form provided Faxed bids shall not be accepted.
The City of Port Angeles reserves the right to reject any or all bids and to waive informalities in
the bidding process.
Project No LO -11 -026 Page 2 of 19
Minority and women owned businesses shall be afforded full opportunity to submit bids in
response to this invitation, shall not be discriminated against on the grounds of sex, race, color,
age, national origin or handicap in consideration of an award of any contract or subcontract, and
shall be actively solicited for participation in this project by direct mailing of the invitation to bid
to such businesses as have contacted the City for such notification. Further, all bidders are
directed to solicit and consider minority and women owned businesses as potential
subcontractors and material suppliers for this project.
PUBLISH: Peninsula Daily News: September 26, 2011
Randall Brackett
Deputy Director
Project No. LO -11 -026 Page 3 of 19
F
BID SUBMITTAL:
Project No. LO -11 -026
INSTRUCTIONS FOR BIDDERS
Equipment Bids
All bids must be sealed with the outside of
the envelope marked with the BID
OPENING DATE October, 11 2011,
PURCHASE CONTRACT NO. LO -11 -026.
The NAME AND ADDRESS OF THE
BIDDER shall also appear on the outside of
the envelope. Bids shall be directed to the
Director of Public Works and Utilities, and
mailed to PO Box 1150, or delivered to 321
East Fifth Street, Port Angeles, Washington
98362.
It is the intent of the attached specifications
to describe the minimum requirements for
the equipment requested in sufficient detail
to secure bids on comparable equipment.
All parts which are necessary in order to
provide a complete unit as described,
meeting all safety requirements, and ready
for operation, shall be included in the bid
and shall conform in strength, quality of
workmanship and material to that which is
usually provided the trade in general. Any
variance from the specifications or
standards of quality must be clearly pointed
out in writing by the bidder.
Do not make reference to brochures or
supporting literature on the bid sheet. All
notations for bid compliance or
exceptions are to be made on the bid
sheet or on a plain piece of paper
attached and referenced to the bid item.
If a bidder's corporate policy mandates use
of an official quotation form, it may be
submitted. However, the cost data must be
duplicated on the City's bid cost data and
agreement sheet. The City's bid sheet
must be signed by the bidder or its agent
in order for the proposal to be accepted.
If alternate equipment is proposed, bidders
are required to submit a separate bid sheet
for each unit offered.
All bids must be made on the required bid
form and in cases of errors in the extension
of prices in the bid, the unit prices will
govern. All blank spaces for bid prices must
be filled in, with ink or typewritten, and the
bid form must be fully completed and
executed when submitted. Only one copy
of the bid form is required. Faxed bids will
not be accepted. Failure to adhere to
instructions may constitute disqualification
of proposal.
COMPLIANCE WITH SPECIFICATIONS:
The equipment must be in accordance with
the specifications.
Failure on the Contractor's part to comply
with any specification herein will be grounds
for disqualification of the bid.
All items called for in the specifications,
including but not limited to the equipment
constructed as shown, and the necessary
manuals, must be complied with before the
final payment can be processed.
Where the description of an item includes
both specifications and a brand name and
number, the specifications shall govern in
case of conflict. Brand name and number
are for reference as to the type and quality
required and do not preclude offers of a
comparable or better product, provided full
specifications and descriptive literature
accompany the offer. Failure to include full
descriptive literature may be cause to reject
the offer.
WARRANTY:
The purchased supplies or equipment
furnished must have full manufacturer's
warranties, and the warranties must inure to
the benefit of the City.
Vendor agrees to these warranty provisions
by signing the bid proposal.
Page 4 of 19
SAFETY:
This unit shall completely comply with all
State and Federal laws, rules, regulations
and codes in effect at the time of delivery.
The unit shall be tested by the successful
bidder for compliance with all OSHA/WISHA
regulations and the State Department of
Labor and Industries Safety Rules.
DELIVERY ACCEPTANCE:
The successful bidder shall be responsible
for delivery to the City's Maintenance Yard,
1707 South A Street, Port Angeles,
Washington, between the hours of 9:00 AM
and 3:30 PM during the City's normal work
day. Delivery shall be made within the time
period specified on the Schedule(s).
GENERAL INFORMATION:
The City of Port Angeles reserves the right
to consider delivery time and may waive any
informalities or minor defects or reject any
and all bids. Any bid may be withdrawn
prior to the above scheduled time for the
opening of bids or authorized postponement
thereof. Any bid received after the time and
date specified shall not be considered. No
Bidder will be permitted to withdraw its
proposal between the closing time for
receipt of proposals and the execution of
contract, unless the award is delayed for a
period exceeding sixty (60) calendar days.
The City of Port Angeles may, at its option,
in awarding this purchase contract, take into
consideration the revenue it would receive
from purchasing the equipment from a
supplier located within its boundaries, in
accordance with RCW 39.30.040.
For the Schedule(s), offers made in
accordance with the Invitation to Bid shall
be good and firm for the period of 90
calendar days after contract award
unless the Bidder specifically limits its offer
to a shorter period by written notification on
the bid document. However, bids so
modified may be declared non responsive.
Quantities shown are of total estimated
initial quantities to be ordered. Purchase
Project No. LO -11 -026
Orders for additional quantities may be
placed with successful bidders over this
period from the date of award. Prices bid
shall be good for all equipment and
materials ordered during that period. All
orders shall be placed using City of Port
Angeles Purchase Orders. Payments shall
be made monthly for materials received and
invoiced.
Offers made in accordance with the
Invitation to Bid shall be good and firm for
the period specified in the bid unless the
Bidder specifically limits its offer to a shorter
period by written notification on the bid
document. However, bids so modified may
be declared non responsive.
Minority and women owned businesses
shall be afforded full opportunity to submit
bids in response to this invitation, shall not
be discriminated against on the grounds of
sex, race, color, age, national origin or
handicap in consideration of an award of
any contract or subcontract, and shall be
actively solicited for participation in this
project by direct mailing of the invitation to
bid to such businesses as have contacted
the City for such notification. Further, all
bidders are directed to solicit and consider
minority and women owned businesses as
potential subcontractors and material
suppliers for this project.
Signing of the bid sheet by Contractor and
subsequent acceptance by the City of the
lowest responsive bid will constitute a
binding agreement between the City and
Contractor. Contractor understands and
agrees that no contract payment will be
made until the City certifies that all stated
specifications have been complied with and
the equipment is delivered and accepted by
the City.
Bids will be evaluated and submitted to the
authorized purchasing agent for approval as
soon as possible after bid opening. All
bidders will be notified of results in writing.
Page 5 of 19
Upon award of the contract to the
successful bidder, the City will send the
Contractor duplicate, complete sets of
Contract Documents, which will include the
City's Purchase Order Requisition. The
Purchase Order Requisition will include the
final agreed upon price and the specific
equipment and options being purchased.
The Vendor will then sign the duplicate sets
of Contract Documents and return them for
signing by the City. Each party will retain a
fully executed set of the Contract
Documents.
The Invitation to Bid is released by the City
of Port Angeles Public Works and Utilities
Department, which shall act as sole point of
contact for administration of the bidding.
Questions should be directed to Lucy
Hanley, Contract Specialist, (360) 417 -4541
or to Lhanlevacitvofoa.us
Project No. LO -11 -026 Page 6 of 19
CITY OF PORT ANGELES
STANDARD TERMS AND CONDITIONS
PURCHASE CONTRACT
THE PURCHASE CONTRACT INCLUDES THE FOLLOWING TERMS AND CONDITIONS
AND THE PUBLISHED RULES, REGULATIONS, AND LAWS OF THE CITY OF PORT
ANGELES AND THE STATE OF WASHINGTON, WHICH ARE HEREBY INCORPORATED BY
REFERENCE.
1. CHANGES: No alteration in any of the terms, conditions, delivery price, quality, quantities,
or specification will be effective without written consent of the appropriate representative of
the City.
2. HANDLING: No charges will be allowed for handling, including but not limited to packing,
wrapping bags, containers or reels, unless otherwise stated herein.
3. DELIVERY ACCEPTANCE: For any exception to the delivery date as specified in this
Contract, Contractor shall give prior notification and obtain written approval thereto from the
City. Time is of the essence and the Contract is subject to termination for failure to deliver
as specified and /or appropriate damages. The acceptance by the City of late performance
with or without objection or reservation shall not waive the right to claim damage for such
breach nor constitute a waiver of the requirements for the timely performance of any
obligation remaining to be performed by Contractor.
The successful bidder shall be responsible for delivery to the City's Maintenance Yard, 1707
South A Street, Port Angeles, Washington, between the hours of 9:00 AM and 3:30 PM
during the City's normal work day. Delivery shall be made within the time period specified
on the bid.
4. PAYMENTS, CASH DISCOUNT, LATE PAYMENT CHARGES: Invoices will not be
processed for payment until receipt of a properly completed invoice or invoiced items,
whichever is later.
5. SHIPPING INSTRUCTIONS: Unless otherwise specified, all goods are to be shipped
prepaid, F.O.B. Destination.
Project No LO -11 -026 Page 7 of 19
6. REJECTION: All goods or materials purchased herein are subject to approval by the City.
Any rejection of goods or material resulting because of non conformity to the terms and
specifications of this Contract, whether held by the City or returned, will be at Contractor's
risk and expense.
7. IDENTIFICATION: All invoices, packing lists, packages, shipping notices, instruction
manuals, and other written documents affecting this Contract shall contain the applicable
purchase contract number.
8. INFRINGEMENTS: Contractor agrees to protect and hold harmless the City against all
claims, suits or proceedings for patent, trademark, copyright or franchise infringement
arising from the purchase, installation, or use of goods and materials ordered, and to
assume all expenses and damages arising from such claims, suite or proceedings.
9. WARRANTIES:
a. Notwithstanding inspection and acceptance by the City, the articles supplied under this
contract, or any condition of this contract concerning the conclusiveness thereof, the
Contractor warrants that for a period of one year after delivery and acceptance by the City of
Port Angeles, that:
(1) All supplies furnished under this contract will be free from defects in material or
workmanship and will conform with all requirements of this contract; and
2) The preservation, packaging, packing, and marking, and the preparation for, and
method of, shipment of such supplies will conform with the requirements of this contract.
b. When return, correction, or replacement is required, transportation charges and
responsibility for the supplies while in transit shall be borne by the Contractor. However, the
Contractor's liability for the transportation charges shall not exceed an amount equal to the
cost of transportation by the usual commercial method of shipment between the place of
delivery specified in this contract and the Contractor's plant, and return.
c. Any supplies or parts thereof, corrected or furnished in replacement under this clause,
shall also be subject to the terms of this clause to the same extent as supplies initially
delivered. The warranty, with respect to supplies or parts thereof, shall be equal in duration
to that in paragraph 9.a of this clause and shall run from the date of delivery of the corrected
or replaced supplies.
d. All implied warranties of merchantability and "fitness for a particular purpose" are
excluded from any obligation contained in this contract.
e. All standard manufacturer warranties must inure to the benefit of the City of Port Angeles.
f. Remedies available to the City. Within a reasonable time after providing notice to the
Contractor, the City may either:
(1) Require, by written notice, the prompt correction or replacement of any supplies or
parts thereof (including preservation, packaging, packing, and marking) that do not conform
with the requirements of this contract within the meaning of paragraph 9.a of this clause; or
Project No. LO -11 -026 Page 8 of 19
(2) Retain such supplies and reduce the contract price by an amount equitable under
the circumstances.
10. ASSIGNMENTS: Moneys due under this Contract shall only be assignable with prior written
consent of the City.
11. TAXES: Unless otherwise indicated the City agrees to pay all State of Washington sales or
use tax. No charge by Contractor shall be made for federal excise taxes, and the City
agrees to furnish Contractor, upon acceptance of articles supplied under this Contract with
an exemption certificate.
12. LIENS, CLAIMS AND ENCUMBRANCES: Contractor warrants and represents that all the
goods and materials ordered herein are free and clear of all liens, claims, or encumbrances
of any kind.
13. RISK OF LOSS: Regardless of FOB point, Contractor agrees to bear all risks of loss, injury
or destruction of goods and materials ordered herein which occur prior to delivery. Such
loss, injury or destruction shall not release Contractor from any obligation hereunder.
14. HOLD HARMLESS: Contractor shall protect, indemnify, and hold the City harmless from
and against any damage, cost or liability for any injuries to persons or property arising from
acts or omissions of Contractor, its employees, agents or subcontractors howsoever caused.
15. LABOR AND INDUSTRIES: Contractor is required to the extent applicable, to procure
Labor and Industries permits LI 700 -7 and LI 700 -29 and abide by the requirements thereof.
Copies of "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" shall
be submitted to the City Clerk and Department of Labor and Industries.
16. ANTI TRUST: Contractor and the City recognize that in actual economic practice
overcharges resulting from anti -trust violations are borne by the City. Therefore, Contractor
hereby assigns to the City any and all claims for such overcharges.
17. DEFAULT: Contractor shall be liable for damages suffered by the City resulting from
Contractor's breach of Contract. The Contractor covenants and agrees that in the event suit
is instituted by the City for any default on the part of the Contractor, and the Contractor is
adjudged by a court of competent jurisdiction to be in default, Contractor shall pay to the
City all costs, expended or incurred by the City in connection therewith, and reasonable
attorney's fees. The Contractor agrees that the Superior Court of the State of Washington
shall have jurisdiction over any such suit, and that venue shall be laid in Clallam County.
18. BRANDS: When a special brand is named it shall be construed solely for the purpose of
indicating the standards of quality, performance, or use desired. Brands of equal quality,
performance, and use shall be considered, provided the bidder specifies the brand and
model and submits descriptive literature when available. Any bid containing a brand which
is not of equal quality, performance, or use specified must be represented as an alternate
and not as an equal, and failure to do so shall be sufficient reason to disregard the bid.
19. SAFETY: The equipment shall completely comply with all State and Federal laws, rules,
regulations and codes in effect at the time of delivery.
Project No. LO -11 -026 Page 9 of 19
The equipment shall be tested by the successful bidder for compliance with all
OSHA/WISHA regulations and the State Department of Labor and Industries Electrical
Workers Safety Rules.
20. ACCEPTANCE: BY ACCEPTING THIS PURCHASE CONTRACT IN WRITING OR BY
DELIVERING THE MATERIAL ORDERED, CONTRACTOR ACCEPTS ALL OF THE
TERMS AND CONDITIONS SET FORTH. FORMAL OBJECTION IS HEREBY MADE BY
THE CITY TO ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY VENDOR
CONTRACTOR AS A CONDITION OF ACCEPTANCE OR DELIVERY.
Project No. LO -11 -026 Page 10 of 19
PURCHASE CONTRACT
THIS AGREEMENT is made and entered into th 1 day of 1\JOV +v4a/1 2011,
between the City of Port Angeles (hereinafter called the "City and McFarland Cascade
Holdings. Inc. (hereinafter called the "Contractor "Vendor or "Bidder
WITNESSETH: That the City and the Contractor, in consideration of the
performance of the terms and conditions hereinafter mentioned, agree as follows:
ARTICLE 1
CONTRACT DOCUMENTS
The complete contract includes the Invitation to Bid, the Instructions to Bidders, the
Bid, the Specifications, the Standard Terms and Conditions, the Purchase Order
Requisition, and the Purchase Contract. The foregoing documents shall hereinafter be
called "Contract Documents" or "Contract All obligations of the City and the Contractor
are fully set forth and described herein.
In the event of a discrepancy between any of the Contract Documents, as above
defined, the City shall give a written interpretation thereof, which interpretation shall
govern.
ARTICLE II
CONTRACT COST
The Contractor agrees to sell and deliver to the City, at the delivery point specified in
the Instructions to Bidders, and the City agrees to purchase and receive from Contractor
the equipment as described and set forth in the Contract Documents and the provisions
of the Contractor's bid attached and made a part hereof.
ARTICLE III
ASSIGNMENT
The Contractor shall not assign any of its responsibility under this Contract without
the express written consent of the City.
ARTICLE IV
APPLICABLE LAW AND VENUE
This Contract shall be governed by, and construed in accordance with, the applicable
laws of the State of Washington. Any legal proceedings to determine the rights and
obligations of the parties hereunder shall be brought and heard in Clallam County
Superior Court.
Project No. LO -11 -026 Page 11 of 19
ARTICLE V
NONDISCRIMINATION
During the performance of this Contract, the parties shall conduct their business in a
manner which assures fair, equal and nondiscriminatory treatment of all persons,
without respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran
condition, physical or mental handicap, or national origin, and, in particular:
1. The parties will maintain open hiring and employment practices and will
welcome applications for employment in all positions from qualified individuals
who are members of the above stated minorities.
2. The parties will comply strictly with all requirements of applicable federal, state
or local laws or regulations issued pursuant thereto, relating to the
establishment of nondiscriminatory requirements in hiring and employment
practices and assuring the service of all patrons and customers without
discrimination with respect to the above stated minority status.
ARTICLE VI
TERMINATION OF CONTRACT
In the event that any of the provisions of this Contract are violated by the Contractor
or the Contractor's subcontractors, the City may serve written notice of intention to
terminate such Contract upon the Contractor, which notice shall specify the reasons
therefore. Unless within thirty (30) days after serving such notice upon the Contractor
such violation shall cease and an arrangement for the correction thereof satisfactory to
the City be made, the Contract shall, upon the expiration of the said thirty (30) days,
cease and terminate. In the event of any such termination, the City may purchase the
materials necessary for complete performance of this Contract for the account and at
the expense of the Contractor, and the Contractor shall be liable to the City for any
excess cost thereby.
ARTICLE VII
SEVERABILITY
If any term or condition of this Contract or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions, or
applications which can be given effect without the invalid term, condition, or application.
To this end the terms and conditions of this Contract are declared severable.
Project No LO -11 -026 Page 12 of 19
Waiver of any breach of any term or condition of this Contract shall not be deemed a
waiver of any prior or subsequent breach, no term or condition of this Contract shall be
held to be waived, modified, or deleted except by a written instrument signed by the
parties hereto.
McFARLAND CASCADE HOLDINGS CITY OF PORT ANGELES
By: By: f_24-L.- VL
G
Title: _/‘-p.-.17,4..-1 s/ Title: 0
Dated: //i7/
1
Dated: /P /2%.9//
ARTICLE VIII
WAIVER
ATTEST:
Di IL
Ci C erk
Appro, ed to as to f m
City Attorney
Project No. LO -11 -026 Page 13 of 19
City of Port Angeles
Invitation for Bid
Purchase Contract: LO -11 -026
Poles shall conform to all applicable ASTM and ANSI standards. All lengths have to be
structurally equivalent to ANSI.
GENERAL DESCRIPTION: Wood Power Poles
SPECIFICATIONS: 30ft, 35ft, 40ft, 45ft, 55ft, 60ft and 65ft Fiberglass Power Poles Class
2 3. (See specifications starting on page 15 of 19)
DATE DELIVERY REQUIRED: Maximum of 45 days from receipt of purchase order.
Delivery shall be Monday through Friday, excluding holidays, between the hours of 9:00
AM and 3:30PM. The Light Operations Division shall be notified 24 hours prior to delivery at
(360) 808 -1485. Delivery shall be by self unloading truck, price to include unloading poles
at our pole yard.
QUANTITY: See Chart Below
Bid Items: Wood Poles
Items: LENGTH (ft.): QTY: CLASS:
1 30' 14 Class 3
2 35' 10 Class 3
3 40' 20 Class 3
4 45' 10 Class 3
5 55' 4 Class 3
6 40' 4 Class 2
7 45' 10 Class 2
8 55' 4 Class 2
9 60' 6 Class 2
10 65' 6 Class 2
Schedule A
Wood Poles
Project No. LO -11 -026 Page 14 of 19
Poles shall be western red cedar, air dried, machine peeled, unframed, butt treated, of
length and class as indicated on the quotation form. Poles shall meet the latest revisions of
AWPA Standard U1 and ANSI Standard 05.1.
Additional specifications are as follows:
Wood Poles Specification
MDOW -001
1. Butt treatment shall be Pentachlorophenol per QWPA C7. Treatment and incising
shall extend from the pole to butt, to 10% of the pole height plus four feet. (For
example, the bottom eight feet will be treated on a 40 foot pole.) Complete sapwood
penetration of preservative must be obtained regardless of sapwood depth.
2. Poles shall not have splits or checks that reduce the pole strength.
3. Poles shapes shall meet or exceed requirements of ANSI 05.1, section 5.4.9. There
shall not be more than 1 /2 twist of grain in any 15 feet of length. Ninety percent of the
poles shall not exceed the sweep requirements of 1 -inch in ten feet. The remaining
ten percent may have a sweep of one inch in six feet. No poles shall have double or
reverse sweep.
4. Maximum butt diameter shall not exceed 16 inches for poles through 55 feet in
length, and 22 inches for poles 60 feet or longer.
5. The year, length, class, species and type of preservative shall be stamped or
embossed on a two inch diameter, 24 -guage aluminum disc. Disc shall be installed
using an aluminum twist nail in a flat bottom gain at a distance 10 feet from the pole
butt to the center of the recess. The year, length, and class shall also appear on the
pole bottom, either by stamping into the wood or a second aluminum disc.
6. Shed roofing shall be a one -way cut at 20 to 30 degrees, and pentachlorophenol
brush treated.
A random sample of at least ten percent of the poles shall be inspected and approved prior
to shipment by Timber Products, Inc. Provide a copy of their inspection report to the City
prior to payment. Delivery shall be F.O.B Port Angeles Public Works and Utilities pole yard
1707 South A street, Port Angeles, Washington, freight prepaid.
Project No LO -11 -026 Page 15 of 19
McFarland Cascade
10 -11 -11
City of Port Angeles
Bid No. LO- 11-026
BID FORM
WOOD POLES
Bidders shall have the option to bid on all Bid Items or on each Bid Item
separately for a bid to be valid. bidder hereby bids the following amounts for
the material described in the Contract Documents.
Items: LENGTH (ft.): QTY: CLASS:
1 30' 14 Class 3
2 35' 10 Class 3
3 40' 20 Class 3
4 45' 10 Class 3
5 55' 4 Class 3
6 40' 4 Class 2
7 45' 10 Class 2
8 55' 4 Class 2
9 60' 6 Class 2
10 65' 6 Class 2
Bid Items: Wood Poles
UNIT PRICE: TOTAL PRICE:
$326 $4,564
$411 $4,110
$503 $10,060
$608 $6,080
$827 $3,308
$584 $2,336
$696 $6,960
$951 $3,804
$1,200 $7,200
$1,488 $8,928
Subtotal $57,350
OR CURRENT APPLICABLE TAX RATE
Sales tax (8.4 $4,817.40
Bid Total Amount
$62,167.40
Project No. LO -11 -026 Page 16 of 19
McFarland Cascade
10 -11 -11
Will you sell additional units to the City of Port Angeles at the bid price until further
notice?
Yes 1, No Subject to Negotiation
ADDENDA ACKNOWLEDGMENT: The bidder hereby acknowledges that it has
received Addenda No(s). n/a to this project manual.
The undersigned hereby accepts the terms and conditions as set forth herein. This bid
submittal sheet must be signed and dated by the bidder or a representative
legally authorized to bind the bidder.
FULL LEGAL NAME OF BIDDER
TYPE OF BUSINESS: `Corporation Partnership (general) Partnership
(limited)
ADDRESS
CITY /STATE /ZIP
City of Port Angeles
Bid No. LO -11 -026
Wood Poles
BID SIGNATURE SHEET
(BID SUMMARY and SIGNATURES)
1640 East Marc Street
SIGNED
McFarland Cascade Holdings Inc
Sole Proprietorship Limited Liability Company
Tacoma, WA 98421
PHONE 253/597 -3800 FAX 253/627 -4188
NAME (PLEASE PRINT) Terry E Berg
TITLE Territory Sales Manager
DATE 10/5/11
Project No LO -11 -026 Page 17 of 19
STATE OF WASHINGTON
COUNTY OF Pierce
The undersigned, being first duly sworn on oath, says that the bid herewith submitted is a
genuine and not a sham or collusive bid, or made in the interest or on behalf of any person not
therein named; and (s)he further says that the said bidder has not directly or indirectly induced
or solicited any bidder on the above work or supplies to put in a sham bid, or any other person
or corporation to refrain from bidding; and that said bidder has not in any manner sought by
collusion to secure to him /her self an advantage over any other bidder or bidders
Subscribed and sworn to before me this,_)
Project No LO -11 -026
NON COLLUSION AFFIDAVIT
f J /l1t.•.."r
1SI
a
o
r w i r 1 4i
Signature bf Bidder /Contractor
r 1 r
day of C
20D)
v s h
Notary Public in And for he
State of LL,C1 I 1 `GT t/1
Residing at 1GfC'611/1Gi LAD)/
My Comm. Exp.: I_G—/ 3
Page 18 of 19
BIDDER'S CHECKLIST
1. Has the Bid Submittal Sheet been properly signed, and corporate seal affixed, if applicable?
2. Has the Non Collusion Affidavit been property executed?
3. Have all Addenda, if any, been acknowledged on the Bid Submittal Sheet?
4. BID MUST BE SUBMITTED BY THE TIME AND DATE SPECIFIED IN ORDER TO BE
CONSIDERED A VALID BID.
Project No LO -11 -026 Page 19 of 19
St
McFarland Ca` ade TM
McFarland Cascade Holdings, Inc.
Sealed Bid
TO CITY OF PORT ANGELES
PORT ANGELES, WA
ATTN
LUCY HANLEY
360 417 -4741
VIA FED EXPRESS BID DATE 10/11/11
P O BO" 1496, 1640 E MARC
TACO WA 98401
FAX. (253) 627 -4188
PHONE. (253) 597 -3338
TOLL FREE (800) 314 -0746
EMAIL terryb @ldm corn
DATE 10 /11 /11
QUOTE 52603
BID L0 -11 -026
WESTERN RED AND /OR ALASKAN YELLOW CEDAR POLES, BUTT PENTA TREATED TO A FINAL NET RETENTION
OF 1.0# PER CUBIC FOOT, ROOF ONLY, 6' INCISE, INDEPENDENT INSPECTION WITH CERTIFIED TEST REPORT
AND CONFORMING TO CITY OF PORT ANGELES MDOW -001 SPECIFICATIONS.
PCS CL /LEN EST WGT PRICE EA EXTENDED
14 WC3 /30 531 $326 $4,564
10 WC3 /35 672 $411 $4,110
20 WC3 /40 822 $503 $10,060
10 WC3 /45 993 $608 $6,080
4 WC3 /55 1350 $827 $3,308
4 WC2 /40 954 $584 $2,336
10 WC2 /45 1137 $696 $6,960
4 WC2 /55 1554 $951 $3,804
6 WC2 /60 1767 $1,200 $7,200
6 WC2 /65 1995 $1,488 $8,928
Prices firm for acceptance to 12/10/2011
Terms Net 30 days from shipment upon credit approval
PRICES BASED ON SHIPPING IN FULL LOAD QUANTITIES. IF HOLE TO HOLE DELIVERY IS REQUIRE, IT WILL BE BILLED
AT $85.00 PER HOUR.
Destination. PORT ANGELES, WA Shipment: 3 4 WEEKS ARO
FOB. PORT ANGELES, WA VIA SELF LOADER
Material subject to availability at time of firm order placement.
Partial award subject to negotiation
Poles supplied will equal or exceed specification quoted. Larger sizes may be provided at no additional cost.
Products covered by this quotation are subject to the following terms and conditions unless explicitly amended by the parties
in writing signed by both parties at time of final order placement Buyer is responsible for product design including selection
of the material type, size, preservative and all other aspects of its design and specification. Products covered by this quotation
are warranted to comply with Buyer provided specifications, or where no detailed specifications are provided minimum referenced
industry standards, if applicable, at time of sale and for twelve months thereafter McFarland Cascade excludes any implied warranties
of merchantability or fitness for a particular purpose Buyer has sole responsibility for installation and engineering, including
delivery location and location suitability for storage and installation Buyer has responsibility for occupational safety and
health issues related to its employees and any other claims resulting therefrom or that are related to delivery location storage,
theft, installation, use or any other claims, liabilities, fines of any type. In no event will McFarland Cascade be liable to
Buyer in an amount exceeding the purchase price of the subject products In no event will McFarland Cascade be liable for indirect,
special, incidental, exemplary or consequential damages of any kind sustained from any cause or arising out of any legal theory,
24 Hour Emergency Number 1- 877 448 -0272 Page 1 of2
ke Tm QUOTE 52603
McFarland C. ..,cade McFarland Cas _.de Holdings, Inc.
whether contract, negligence, strict tort liability, contribution, indemnity, or otherwise. McFarland Cascade limits all claims
to the value of the material supplied Buyer shall make all claims within ten days of receipt regarding delivery quantity or
quality after which the products shall be deemed to have been received and accepted by the Buyer Any lawsuit by Buyer against
McFarland Cascade will be filed within one year from delivery of the subject product.
Sales or other applicable taxes will be added to the quoted prices unless customer supplies a resale or exemption certificate
valid to the delivery location of the material covered by the quotation Any sales or other taxes that are found to be applicable
to the transaction shall be the liability of the Buyer at time of sale or at anytime thereafter.
This quotation does not provide any form of indemnification nor does it provide for the payment of any liquidated and /or consequential
damages unless Buyer and McFarland Cascade mutually execute a formal agreement containing these specific terms
By 4 A4
P
TERR 'ERG l j /j-k)
TERRITORY SALE'S MANAGER 1
24 Hour Emergency Number 1- 877 448 -0272 Page2of2