HomeMy WebLinkAbout000274 Original ContractCity of Port Angeles 1
Record #000274
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF PORT ANGELES AND CLALLAM COUNTY
REGARDING
SHARING OF INFORMATION SERVICES
THIS AGREEMENT is entered into and executed this c7 day of January 2012 pursuant to
Chapter 39.34 RCW by and between Clallam County, a political subdivision of the State of Washington,
(hereafter "County") and the City of Port Angeles, a non charter code city of the State of Washington,
(hereafter "City").
In consideration of mutual benefits to be derived herefrom and covenants made herein, the City and
County agree:
Section 1 Purpose. The purpose of this Agreement is to set forth the terms and conditions between the
City and the County for sharing of information technology services between the Parties. By entering into
this Agreement, the Parties can more effectively and efficiently share information and expertise, improve
the quality and compatibility of the information, and better serve both Parties. The City and County will
save resources by not duplicating efforts and by sharing information and expertise.
Section 2 Shared Information. Subject to the conditions of this Agreement, the Parties shall share
knowledge, expertise, and services related to the following:
Phone Systems and associated hardware /software
Network Infrastructure and Telecommunications
Camera Systems
Web Filtering
Hardware Platforms (Desktops /Servers)
Microsoft Products
Database Platforms and Products
Desktop Virtualization
Server Virtualization
Hosted Email /Archiving
Redundant Datacenters and Disaster Planning
Emergency Operations Centers Interconnectivity and Resources
Records Management/Document Management and File Indexing
Fiber Optics and Redundant Data Paths
Wireless Mesh Telecommunications
Expansion to include new technologies, common platforms and general IT services, including but
not limited to:
o Technology knowledgebase
o Training
o Hosting
o Troubleshooting /Problem solving
o Pre /Post testing and capabilities
Collectively, the above services may be referred to as the "cooperative undertaking."
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Section 3 Scheduling/Accountability
Services provided pursuant to this Agreement shall be classified as either non intrusive, scheduled, or
emergency.
All services will be classified non intrusive if they are found to be not labor intensive, inquiry only, and
do not require written response. All Non intrusive tasking will not be charged if less than one hour at any
one time is utilized. If any tasking is found to require more than 60 minutes and /or outside the scope of
non intrusive services, it will be classified as either a schedule or emergency service and accounted for
accordingly.
All services classified as scheduled will be agreed to between the department head of both parties. They
shall agree on the scope of the project, personnel to be involved, schedule and projected project time. This
will be done via a form to be established for this purpose, and signed off on by both the parties prior to
start. All time will be accounted for in 1 hour increments falling into either straight (reg. duty hours),
overtime (after reg. duty hours /weekends) or emergency.
All emergency services will be agreed upon by the department head of both parties on a case by case
basis with an email authorization for emergency assistance. Completion of the established form with
signatures, project scope, personnel, and project time will be done upon the next business day. All time
will be accounted for in 1 -hour increments and be assigned as emergency.
A completed copy of each project form will be supplied to each party upon completion with signatures of
requester authorizing the completion of the project and the accounting of hours for the particular project.
Both parties will keep a running accounting of hours utilized by both parties based on three criteria:
straight, overtime, or emergency. This will allow for a working hours credit/debit balance.
Quarterly, both parties will audit their project accounting and compare findings. At calendar end, both
parties will meet, and settle the balance.
Straight 1 hour 1 hour base rate
Overtime 1 hour 1.5 hours base rate
Emergency 1 hour 2 hours base rate
A base rate of $50 per 1 hour will be utilized.
Section 4 Materials, Supplies and Purchasing
Any technology materials, if declared surplus by one Party, may be used by the other Party if such use is
in furtherance of the scope of this inter -local Agreement. Any such declaration by the County will need to
occur in compliance with applicable provisions of County Administrative Policy.
Any materials that are not deemed surplus, not needed currently for production but needed in a temporary
basis between parties may be borrowed. All borrowed materials and equipment will be tracked in writing
with part numbers, serial numbers and approximate value. All borrowed materials shall be returned to the
rightful owner within 30 days from the date of expiration or termination of this Agreement.
Any purchasing for general support and operations will be done by each Party for its own production
capabilities regardless of the final physical location of the materials. This will allow for continued
ownership and auditing capabilities.
When fiscally responsible and appropriate, sharing of purchasing contracts, maintenance or support
contracts and volume purchasing when allowed will be utilized on a case by case basis.
Section 5 Insurance and Waiver of Claims. Each party is a member of a self insurance pool. Each party
will rely on its own self insurance pool for indemnification of any loss, injury or damage that might arise
or result from the services provided pursuant to this Agreement. Each party waives any claim or cause of
action it may accrue against the other arising from or as a result of the services provided pursuant to this
Agreement.
Section 6 Representation. No separate legal entity is created by this Agreement. The sharing provided for
by this Agreement shall be administered by a joint board consisting of one representative of the City and
one representative of the County. The representative of the County is shall be Deborah Earley at
360.417.2345 and the City's representative shall be James Harper at 360.417.4513.
Section 7 -Term of Agreement. The term of this Agreement shall commence immediately when signed by
both parties, and it shall continue for five years, or until terminated by notice. Either party may terminate
this Agreement by giving written notice at least 30 -days prior to the effective date of termination.
Section 8 Miscellaneous Provisions.
A. Amendment. This Agreement may be amended only in writing and only by agreement of all Parties
except as set forth in this section.
B. Assignment. The parties may not assign or subcontract any of their rights or duties under this
Agreement except as otherwise provided herein.
C. Counterparts. This Agreement may be executed in two or more counterparts, and each such
counterpart shall be deemed to be an original instrument. All such counterparts together will
constitute one and the same Agreement.
D. Disputes. Any action to enforce this Agreement will be brought in Clallam County, Washington.
E. Listing. Pursuant to RCW 39.34.040, this Agreement shall be listed on the County and City's
websites.
IN WITNESS HEREOF, this Agreement is executed this seventeenth day of January 2012 by Clallam
County and by the City of Port Angeles, Washington.
CITY OF PORT ANGELES
sa Hurd, City Clerk
Approved as to Form: Approved as to Form:
William E. Bloor, City ttorney Mark Nichols, Chief Deputy Prosecuting Attorney
CLALLA 'TY BOARD OF COMMISSIONERS
How7 V. Doherty Jr., Chair
Attest:
Trish Holden, CMC, Clerk of the Board
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