HomeMy WebLinkAbout000546 Original ContractAgreement
City of Port Angeles
Record #000546
THIS Agreement is entered into this /J day of 1, 2013, between the City
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of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam
County, Washington, hereinafter referred to as "United Way
In consideration of the above representations and the payments, covenants and
agreements hereinafter mentioned, to be made and performed by the parties hereto, the
parties covenant and agree as follows:
1. As a code city operating under Title 35A RCW, the City has the legal
authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering of local
social, recreational, and educational services, hereinafter referred to as "human services."
2. It is in the public interest for City funds to be expended for human services.
3. United Way is willing and able to administer such human services on the
City's behalf.
4. Scone of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and
direction from the City Council;
B. Establish a process for receipt and review of requests to the City for
funding local human services, which process shall include the
participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of
allocations by the City Council;
C. Analyze proposals received and develop recommendations for
allocation of the City's annual human services budget appropriation;
D. Ensure the distribution of funds as set forth in the attached Exhibit A
in accordance with City policy, legal guides, and sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City
funds;
F. Provide a year -end report to City regarding provision of services; and
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G. Monitor use of funds to assure that terms are carried out and desired
outcomes achieved.
5. Duration of Agreement. This Agreement shall be in effect for all services
performed by United Way that arise from or relate to the City's 2013 budget.
6. Compensation and Method of Payment.
A. The City shall compensate United Way for the services rendered as
specified in Section 1 of this Agreement at the rate of two percent of the funds distributed.
B. The funds shall be transferred from the City to United Way on a
quarterly basis and shall be distributed by United Way to the recipient programs on a
quarterly basis. Any accrued interest shall be retained by United Way for subsequent
distribution to City- funded human services.
7. Recordkeening and Reporting.
United Way will provide quarterly financial reports reflecting activities
funded with City appropriations and semi annual reports showing the success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of
the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports.
8. Hold Harmless and Indemnification. United Way shall protect, defend,
indemnify and save the City harmless from and against any and all claims, damages, losses,
and expenses, including reasonable attorney's fees, occurring, arising, or resulting from
supplying work, services, materials or supplies in connection with the performance of this
Agreement.
9. Breach.
A. In the event of either party's material breach of the terms or conditions
of this Agreement, the non- breaching party reserves the right to withhold payments or
services until corrective action has been taken or completed. However, the party shall not
exercise this right until it has given written notice of such material breach to the breaching
party and ten days have passed since the receipt of such notice.
B. If either party shall materially breach any of the covenants undertaken
herein or any of the duties imposed upon it by this Agreement, such material breach shall
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entitle the other party to terminate this Agreement, provided that the party desiring to
terminate for such cause shall give the offending party at least twenty days' written notice,
specifying the particulars wherein it is claimed that there has been a violation hereof, and if
at the end of such time, the party notified has not removed the cause of complaint, or
remedied the purported violation, then the termination of this Agreement shall be deemed
complete.
C. The rights stated above are in addition to and not in lieu of all other
rights and remedies which State law offers for breach or default.
10. Non Discrimination. United Way shall perform its obligations under this
Agreement in a manner which assures fair, equal and non discriminatory treatment of all
persons, without respect to race, creed or national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and
will welcome applications for employment in all positions, from
qualified individuals who are members of minorities protected by
federal equal opportunity /affirmative action requirements; and,
B. United Way shall comply with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to
the establishment of non discriminatory requirements in hiring and
employment practices and assuring the service of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam
era veteran's status, disabled veteran condition, physical or mental
handicap, or national origin.
11. Indenendent Contractor. The relationship created by this Agreement is that
of independent contracting entities. United Way is not an agent of the City. United Way,
as an independent contractor, has the authority to control and direct performance of the
services to be provided within the scope of services. If money for human services is
distributed under this Agreement to another agency, that other agency shall be an
independent contractor and not an agent of the City.
12. Entire Agreement. The parties agree that this Agreement is the complete
expression of the terms hereto and any oral representation or understanding not incorporated
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herein is excluded. Further, any modification of this Agreement shall be in writing and
signed by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Agreement to be executed
the day and year first hereinabove written.
CITY OF PORT ANGELES
By:
ATTEST:
Cherie Kidd, Mayor)
essa Hurd, City Clerk
A)42_
APPROVED AS TO FORM:
William E. floor, City Atto y
G 1CITYMGR\FILESiCOUNCIL REPORTSUanuary t 5,2013 \United Way Contract wpd
UNITED WAY
ATTEST:
Title:
tive Director
Agency /Program
United Way of Clallam County 2013 City of Port Angeles Human Services Funding Proposal
2012
Allocation
2013
Proposed
Allocation
Boys and Girls Club of the Olympic Peninsula
P A Club site General operating support for youth services, $1,50 $800
programs, transportation
First Step Family Support Center
P A Drop -In Center (for parent support of vulnerable, low $3,500 $1,867
income fames with young kids)
First United Methodist Church
Friendship Dinner Project weekly meal for low income $1,000 $533
citizens in need
Healthy Families of Clallam County
Core Services Children youth support groups, Prevention $8,500 $4,533
Education, Children's Advocacy Services, Crisis Intervention
Emergency Shelter
Lutheran Community Services
(Parent Line) "Healthy Families Project" Info, Advocacy, Play $4,875 $2,600
and Learn early learning program, financial budgeting, legal
advocacy, meal classes
Olympic Community Action Programs (OIyCAP)
1) Meals on Wheels nutrition 2) $3,500 $1,867
Adult Day Care (dementia seniors) and caretaker respite
Olympic Peninsula YMCA AmeriCorps
North Olympics AmeriCorps Program $6,000 $3,200
Peninsula Behavioral Health
Behavioral healthcare treatment, stabilization services for low $8,000 $4,266
income, unemployed and under insured children and adults
who do not qualify for public, state funding
Pro Bono Lawyers of Clallam Jefferson County
Operating support of community office located in Port Angeles legal $1,500 $800
aid resources
1Serenity House
'Coordinated services and operational costs for services to $4,500 $2,400
children from families coming out of homelessness Child Care
at the Commons
Mosaic (formerly Snap)
Classes and programs for developmentally disabled people $2,000 $1,068
Vision Loss Center
Vision aid services to blind and visually impaired clients $1,500 $800
Volunteers in Medicine of the Olympics Clinic (VIMO)
Free Medical Clinic for uninsured and underinsured citizens $8,750 $4,666
Medical, behavioral health, and expanded oral health care visits
Program Totals $55,125 $29,400
United Way Administration 2% $1,125 $600
Total from the City $56,250 $30,000
Page 1 of 1
Exhibit "A"
United Way
ofCtattam County
January 5, 2013
United
Way
THE UNITED WAY OF CLALLAM COUNTY
P.O. BOX 937 PORT ANGELES, WA 98362
360- 457 -3011 info a, unitedwavclallam.ora
www. unitedwavcl all am. ora
To: Port Angeles City Council Members; Dan McKeen, City Manager
Re: Port Angeles Health Human Service Funding for 2013
Proposed agency funding spreadsheet attached
(City Council Meeting Agenda Item for Jan. 15. 2013)
Per recent discussions by the Port Angeles City Council and City Manager, I am submitting a funding
proposal for 2013 health and human services funding included in the City's budget. The available
funding has been reduced from $56,250 in 2012 to $30,000 for 2013.
To summarize, we have been advised that the Council's previously established criteria are unchanged
for 2013, with a focus on prevention, services for youth and seniors, and meeting basic needs of Port
Angeles' most vulnerable community members. There will be no new applications required, but I
have confirmed with the 2012 funded agencies that they are able to accept and use grants in 2013 for
the same programs and services as last year. Proposed grants to the same agencies funded in 2012 are
as follows, with prorated amounts based on last year's funding:
Boys Girls Club of the Olympic Peninsula (PA location) $800
First Step Family Support Center $1,867
Friendship Dinner at First United Methodist Church $533
Healthy Families of Clallam County $4,533
Lutheran Community Services /Parent Line $2,600
Olympic Community Action Programs $1,867
Olympic Peninsula YMCA/AmeriCorps $3,200
Peninsula Behavioral Health $4,266
Pro Bono Lawyers of Clallam- Jefferson County $800
Serenity House of Clallam County $2,400
Mosaic (formerly Snap) $1,068
Vision Loss Center $800
Volunteers in Medicine of the Olvmnics $4,666
Sub -total $29,400
United Way administrative charge (2 600
TOTAL $30,000
Thank you for allowing United Way to be part of this allocation process. After approval by the
Council, I will notify the agencies of your final funding awards.
5 ce ly,
y ss, Executive Director, United Way of Clallam County
CITY OF
Dear Ms Moss:
W A S H I N G T O N U.S.A.
City Manager's Office
January 18, 2013
Jody Moss
Executive Director
United Way of Clallam County
PO Box 937
Port Angeles, WA 98362
Re: Contract Payment Schedule
Per your request, the City agrees to two contract payments per year in place of the four
payments as written in the contract. The City anticipates sending the two payments in April
and October as you suggested. Please acknowledge this administrative change with your
signature below and return it to the City of Port Angeles to attach to the signed contract.
V Truly Yours,
Dan McKeen
City Manager
City of Port Angeles
Agreed:
Mo
ecutive`1lirector
United Way of Clallam County
l A- J3
Date
Phone: 360- 417 -4500 Fax: 360- 417 -4509 TTY. 360 417 -4645
Website: www.cityofpa.us Email: citymanager @cityofpa us
321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362 -0217