HomeMy WebLinkAbout3011ORDINANCE NO. 3 011
AN ORDINANCE of the City of Port Angeles,
Washington, adopting a system for the issuance,
use and control of credit cards by City officials
and employees, directing the Finance Department
to adopt rules and procedures to implement such
system, and amending Ordinance 2628 and Chapter
3.05 of the Port Angeles Municipal Code.
Whereas, the City Council, upon the recommendation of the City Manager and the City's
Finance Department, finds the use of credit cards to be an appropriate and useful means of making
payment for a variety of types of purchases, including emergency purchases, purchases of small
items, one -time purchases from vendors, and travel expenses; and
Whereas, the State legislature finds that the use of credit cards is a customary and
economical business practice to improve cash management, reduce costs, and increase efficiency;
and
Whereas, RCW 43.09.2855 provides that any city which contracts for the issuance and use
of credit cards must adopt a system for the distribution, authorization, credit limits, payment and
control of such credit cards,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES
DOES HEREBY ORDAIN as follows:
Section 1. Ordinance 2628 and Chapter 3.05 of the Port Angeles Municipal Code are
hereby amended by adding Section 3.05.050 to read as follows:
3.05.050 Definition of Credit Card. As used in this Chapter, "credit card" means a card
or device issued under an arrangement pursuant to which the issuer gives to a cardholder the
privilege of obtaining credit from the issuer.
Section 2. Ordinance 2628 and Chapter 3.05 of the Port Angeles Municipal Code are
hereby amended by adding Section 3.05.060 to read as follows:
3.05.060 Issuance. Use and Control of Credit Cards. The City Council hereby adopts the
following system for the issuance, use and control of credit cards by City officials and employees:
A. The Finance Department shall implement the following system for the distribution,
authorization, control, credit limits and payment of bills related to the use of credit cards by City
officials and employees:
1. Distribution. Credit cards will be distributed to those City officials and
employees who have job responsibilities which would be facilitated by the use of a credit card and
the credit card use would benefit the City. This shall include the City Council, City Manager,
Department Heads, Division Managers, and other officials and employees as determined by the
City Manager.
2. Authorization and Control. The Finance Department shall develop the
implementation guidelines and accounting controls to ensure the proper usage of credit cards and
credit card funds.
3. Credit Limits. The Finance Department shall set credit limits on each credit
card issued. The credit limit shall not exceed $2,500 without written approval of the City
Manager.
4. Payment of Bills. The Finance Department shall establish and implement a
written procedure for the payment of all credit card bills.
5. Unauthorized Charges. No employee shall use the City- issued credit card for
non -City business use. Any employee who violates this policy by using a City- issued credit card
for non -City business shall be subject to disciplinary action and shall be billed for all charges on
the credit card. The City Manager or his/her designee is authorized and directed to make payroll
deductions to recover any unauthorized charges.
6. Cash Advances. Cash advances on credit cards are prohibited.
B. The Finance Department is authorized to adopt any additional procedures or
policies necessary to implement the provisions of this section.
Section 3 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This Ordinance shall take effect five days after the date of
publication.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 16th day of February
ATTEST:
Becky J. n, ity Cle k
PUBLISHED February 21, 1999
(By Summary)
, 1999.
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
Summaries of Ordinances Adopted by the
Port Angeles City Council
on February 16, 1999
Ordinance No. 3010
This Ordinance of the City of Port Angeles revises the time for beginning Council
meetings from 5:30 p.m. to 6:00 p.m., and amends Ordinance 2981, as amended,
and Chapter 2.04 of the Port Angeles Municipal Code. This Ordinance shall take
effect April 1, 1999.
Ordinance No. 3011
This Ordinance of the City of Port Angeles adopts a system for the issuance, use
and control of credit cards by City officials and employees, directs the Finance
Department to adopt rules and procedures to implement such system, and amends
Ordinance 2628 and Chapter 3.05 of the Port Angeles Municipal Code.
Ordinance No. 3012
This Ordinance of the City of Port Angeles establishes salary and fringe benefit
plans for Management, Administrative, Technical, and Confidential Clerical
Personnel and establishes a pay plan for employees working at the City Pool and
Fine Arts Center for the period, January 1, 1999 to December 31, 1999, and
provides for the payment thereof.
The full texts of the Ordinances are available at City Hall in the City Clerk's office or will be
mailed upon request. Office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m.
Unless otherwise stated, these Ordinances shall take effect five days after the date of publication
of these summaries.
Becky J. Upton
City Clerk
Publish: February 21, 1999