HomeMy WebLinkAbout3456ORDINANCE NO.
3456
AN ORDINANCE of the City of Port Angeles, Washington, amending
Chapter 2.74 of the Port Angeles Municipal Code relating to public
records.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as
follows:
Section 1. Ordinance 3213, as amended, and Chapter 2.74 of the Port Angeles
Municipal Code are hereby amended by adding thereto a new section, Section 2.74.095 PAMC,
as follows:
2.74.095 - Records Manager.
A. The city is obligated by state law and by sound management practice to retain,
sort, store, and manage its records using well - organized, efficient, and consistent procedures.
To assist in implementing those procedures, the City hereby creates the position of City Records
Manager.
The City Clerk is the City's Records Manager for all City departments, except the
Police Department. The Police Department shall designate its own Records Manager.
The Records Manager may delegate specific responsibilities to City staff, but remains
ultimately responsible for overseeing compliance with best practices in the retention, sorting,
storage, and management of the City's records. The Records Manager is granted authority to and
shall
1. Be responsible for designing and maintaining procedures and systems
for the retention, sorting, storage, and management of the City's records.
2. Be responsible for implementing procedures and systems for retention,
sorting, storage, and management of the City's records.
3. Serve as the principal contact point for any issues or questions
concerning the retention, sorting, storage, and management of the City's records.
4. Coordinate City staff, and generally ensure compliance with the City's
records management procedures and systems.
5. Make the final decision as to the storage, retention, or destruction of any
particular record.
6. Provide records management training for new employees and for every
Department /Division on a periodic basis.
Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 3 - Severability. If any provisions of this Ordinance, or its application to
any person or circumstances, are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This ordinance, being an exercise of an administrative
function, is not subject to referendum. This ordinance shall take effect five days following the
date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 17th day of July
ATTEST:
essa Hurd, City Clerk
APPROVED AS TO FO
William E. Bloor, City Attorney
Published: July 22
By Summary
, 2012
, 2012.
CHERIE KIDD MAYOR
G \LEGAL \a ORDINANCES&RESOLUTIONS \ORDINANCES 2012\11 - Public Records Amendment 05 07 12 wpd (July 16, 2012)
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Summary of Ordinance Adopted by the
Port Angeles City Council
On July 17, 2012
Ordinance No. 3456
This Ordinance of the City of Port Angeles, Washington, amends Chapter 2.74 of the Port
Angeles Municipal Code relating to public records.
The full texts of the Ordinances are available at City Hall in the City Clerk's office, on the City's
website at www.cityofpa.us, or will be mailed upon request. Office hours are Monday through
Thursday, 8:30 a.m. to 4:00 p.m., and Friday 8:30 a.m. to 12:30 p.m. These Ordinances shall
take effect five days following the date of publication by summary.
Publish: July 22, 2012
•
Janessa Hurd
City Clerk